900 SCHOOL DISTRICT - COMMUNITY RELATIONS

900 PRINCIPLES AND OBJECTIVES FOR COMMUNITY

Successful education programs require the support of the school district community.  The board addresses the importance of the role of the school district community in the school district in this series of the policy manual.  The board recognizes this support is dependent on the school district community's understanding of participation in the efforts, goals, problems and programs of the school district.

 

In this section, the board sets out its policies defining its relationship with the school district community.  In striving to obtain the support of the school district community, the board shall:

 

            1.         Provide access to school district records;

 

            2.         Inform the school district community of the school district's goals,

                        objectives, achievements, and needs;

 

            3.         Invite the input of the school district community; and,

 

            4.         Encourage cooperation between the school district and the school district

                        community.

 

 

 

 

 

 

 

 

Approved:       5-9-83

 

Reviewed:        11-14-94, 2-9-04, 12-8-08, 2-24-14

 

Revised:           3-9-98

901 PUBLIC EXAMINATION OF SCHOOL DISTRICT RECORDS

The public may view public records of the school district during the regular business hours of the administration offices of the school district.  These hours are 8:00 a.m. to 4:00 p.m. Monday through Friday, except for holidays and recesses.

 

Persons wishing to view the school district's public records, including electronic records, will contact the board secretary and make arrangements for the viewing.  The board secretary will make arrangements for viewing the records as soon as practicable, depending on the nature of the request.

 

Persons may request copies of public records by telephone or in writing, including electronically.  The school district may require pre-payment of the costs prior to copy and mailing.

 

Persons wanting copies may be assessed a fee of 10 cents per page for the copy.  Persons wanting compilation of information may be assessed a fee for the time of the employee to compile the requested information.  Printing of materials for the public at the expense of the school district will only occur when the event is sponsored by the school district.

 

Pursuant to Iowa law, the board has determined certain records need to be confidential as their disclosure could jeopardize the safety of persons or property and include, but are not limited to, the following:

1.             Security procedures

2.             Emergency preparedness procedures

3.             Evacuation procedures

4.             Security codes and passwords

 

It is the responsibility of the board secretary to maintain accurate and current records of the school district.  It is the responsibility of the board secretary to respond in a timely manner to requests for viewing and receiving public information of the school district.

 

Legal Reference:          Iowa Code §§ 21.4; 22; 291.6 (2014).

                                    1980 Op. Att'y Gen. 88.

                                    1972 Op. Att'y Gen. 158.

                                    1968 Op. Att'y Gen. 656.

 

 

Cross Reference:         215      Board of Directors' Records

                                    401.5   Employee Records

                                    506      Student Records

                                    708      Care, Maintenance, and Disposal of School District Records

                                    902.1   News Media Relations

 

Approved:    5-9-83

 

Reviewed:    11-14-94, 2-9-04, 2-26-07, 12-8-08, 2-24-14

 

Revised:       4-13-98, 4-10-00

902 PRESS, RADIO, AND TELEVISION NEWS MEDIA

902.1 NEWS MEDIA RELATIONS

The board recognizes the value of and supports open, fair and honest communication with the news media.  The board will maintain a cooperative relationship with the news media.  As part of this cooperative relationship, the board and the media shall develop a means for sharing information while respecting each party's limitations.

 

Members of the news media are encouraged and welcome to attend open board meetings.  The board president is the spokesperson for the board, and the superintendent is the spokesperson for the school district.   It is the responsibility of the board president and superintendent to respond to inquiries from the news media about the school district.

 

Members of the news media seeking information about the school district shall direct their inquiries to the superintendent.  The superintendent shall accurately and objectively provide the facts and board positions in response to inquiries from the news media about the school district.

 

 

 

 

 

 

 

 

 

 

Legal Reference:          Iowa Code §§ 21.4; 22; 279.8 (2013).

 

Cross Reference:         902      Press, Radio and Television News Media

 

 

Approved:                   5-9-83

 

Reviewed:                    11-14-94, 12-8-08, 2-24-14

 

Revised:                       3-9-98, 2-9-04

902.2 NEWS CONFERENCES AND INTERVIEWS

The superintendent, on behalf of the board and the school district, may hold a news conference or respond to a request for an interview with the news media.

 

The superintendent will respond accurately, openly, honestly and objectively to inquiries from the news media about the school district.

 

News conferences and interviews planned or pre-arranged for school district activities shall include the superintendent and may include the Board.  News conferences for issues requiring an immediate response may be held by the superintendent.  It is within the discretion of the superintendent to determine whether a news conference or interview shall be held to provide an immediate response to an issue.

 

It is the responsibility of the superintendent to keep the board apprised of news conferences and interviews.

 

 

 

 

 

 

 

 

 

 

Legal Reference:          Iowa Code §§ 21.4; 22; 279.8 (2013).

 

Cross Reference:         902      Press, Radio and Television News Media

 

Approved:                   4-13-98

 

Reviewed:                    12-8-08, 2-24-14

 

Revised:                       2-9-04     

902.3 NEWS RELEASES

The superintendent shall determine when a news release about internal school district and board matters will be issued.  In making this determination, the superintendent shall strive to keep the media and the school district community accurately and objectively informed.  Further, the superintendent shall strive to create and maintain a positive image of the school district.  It is the responsibility of the superintendent or his/her designee to approve news releases originating within the school district prior to their release.

 

News releases shall be prepared and disseminated to news media in the school district community.  Questions about news releases shall be directed to the superintendent.

 

 

 

 

 

 

 

Legal Reference:          Widmer v. Reitzler, 182 N.W.2d 177 (Iowa 1970).

                                    Dobrovolny v. Reinhardt, 173 N.W.2d 837 (Iowa 1970).

                                    Iowa Code §§ 21.4; 22.2 (2013).

                                    1980 Op. Att'y Gen. 73.

                                    1952 Op. Att'y Gen. 133.

 

 

Cross Reference:         902      Press, Radio and Television News Media

 

 

Approved:                   5-9-83

 

Reviewed:                    11-14-94, 12-8-08, 2-24-14

 

Revised:                                   3-9-98, 2-9-04

902.4 LIVE BROADCAST OR VIDEO

Individuals may broadcast or videotape public school district events, including open board meetings, as long as it does not interfere with or disrupt the school district event and it does not create an undue burden in adapting the buildings and sites to accommodate the request.

 

It shall be within the discretion of the superintendent or designee to determine whether the request is unduly burdensome and whether the broadcast or videotaping will interfere with or disrupt the school district event.

 

Video of classroom activities will be allowed at the discretion of the superintendent or designee.  Parents will be notified prior to videotaping of classroom activities.

 

It shall be the responsibility of the superintendent to develop administrative regulations outlining the procedures for making the request and the rules for operation if the request is granted.

 

 

 

 

 

 

 

 

 

 

 

 

Legal Reference:          Iowa Code §§ 21.4, .7; 22; 279.8 (2013).

 

 

Cross Reference:         506.2   Student Directory Information

                                    902.1   News Media Relations

                                    903.3   Visitors to School District Buildings and Sites

 

 

Approved:                   3-9-98

 

Reviewed:                    2-9-04, 12-8-08, 2-24-14

 

Revised:           

 

903 PUBLIC PARTICIPATION IN THE SCHOOL DISTRICT

903.1 SCHOOL - COMMUNITY GROUPS

The board values the participation and the support of school district-community groups, including, but not limited to, the booster club and parent-teacher organizations, which strive for the betterment of the school district and the education program.  The board will work closely with these groups.

 

Prior to fund-raising for the purchase of goods or services for the school district, the group will submit a request to the school board.

 

It is the responsibility of the building principal to be the liaison with the school district-community groups affiliated with the building principal's attendance center.

 

 

 

 

 

 

 

 

 

 

Legal Reference:          Iowa Code §§ 279.8 (2013).

 

Cross Reference:         903      Public Participation in the School District

 

Approved:                    5-9-83

 

Reviewed:                    11-14-94, 2-9-04, 12-8-08

 

Revised:                       3-9-98, 2-24-14

903.2 COMMUNITY RESOURCE PERSONS AND VOLUNTEERS

The board recognizes the valuable resource it has in the members of the school district community.  When possible and in concert with the education program, members of the school district community may be asked to make presentations to the students or to assist employees in duties other than teaching.  The school district may officially recognize the contributions made by volunteers.

 

Recruitment, training, utilization, and the maintenance of records for the purposes of insurance coverage and/or recognition of school district volunteers are the responsibility of the superintendent.

 

 

 

 

 

 

 

 

 

Legal Reference:          Iowa Code §§ 279.8; 670 (2013).

 

 

Cross Reference:         603.1   Basic Instruction Program

                                    903.3   Visitors to School District Buildings and Sites

 

Approved:                   5-9-83

 

Reviewed:                    6-11-01, 2-9-04, 12-8-08, 2-24-14

 

Revised:                       4-10-95            

903.3 VISITORS TO SCHOOL DISTRICT BUILDINGS & SITES

The board welcomes the interest of parents and other members of the school district community and invites them to visit the school buildings and sites.  Visitors, which include persons other than employees or students, must notify the principal or his/her designee of their presence in the facility upon arrival and sign in.

 

Persons who wish to visit a classroom while school is in session shall make prior arrangements with the school office so class disruption can be minimized. 

 

Visitors shall conduct themselves in a manner fitting to their age level and maturity and with mutual respect and consideration for the rights of others while attending school events.  Visitors failing to conduct themselves accordingly may be asked to leave the premises. 

 

It shall be the responsibility of employees to report inappropriate conduct.  It is the responsibility of the superintendent and principals to take the action necessary to cease the inappropriate conduct.  If the superintendent or principals are not available, a school district employee will act to cease the inappropriate conduct.

 

All student visitors must have prior approval from the building principal.

 

All visitors during school hours shall wear appropriate badges identifying them as visitors.

 

 

 

 

 

 

 

Legal Reference:          Iowa Code §§ 279.8; 716.7 (2013).

 

 

Cross Reference:         902      Press, Radio and Television News Media

                                    903.2   Community Resource Persons and Volunteers

 

 

Approved:                   4-13-98

 

Reviewed:                    9-13-99, 12-8-08, 2-24-14

 

Revised:                       2-9-04

903.4 PUBLIC CONDUCT ON SCHOOL PREMISES

School sponsored or approved activities are an important part of the school program and offer students the opportunity to participate in a variety of activities not offered during the regular school day.  School sponsored or approved activities are provided for the enjoyment and opportunity for involvement they afford the students.

 

The public is permitted to attend school sponsored or approved activities only as guests of the school district, and, accordingly as a condition of such permission, they must comply with the school district's rules and policies.  The public will not be allowed to interfere with the enjoyment of the students participating, other spectators or with the performance of employees and officials supervising the school sponsored or approved activity.  The public, like the student participants, are expected to display mature behavior and sportsmanship.  The failure to do so is not only disruptive but is embarrassing to the students, the school district and the entire community.

 

To protect the rights of students to participate without fear of interference, and to permit the sponsors and officials of sponsored or approved activities to perform their duties without interference, the following provisions are in effect:

  1. Abusive, verbal or physical conduct by the public directed at participants, officials or sponsors of sponsored or approved activities or at other attendees will not be tolerated.
  2. Verbal or physical conduct by the public that interferes with the performance of students, officials or sponsors of sponsored or approved activities will not be tolerated.
  3. The use of vulgar or obscene language directed at students, officials or sponsors participating in a sponsored or approved  activity or at other attendees will not be tolerated.

If an attendee at a sponsored or approved activity becomes physically or verbally abusive, uses vulgar or obscene language, or in any way impedes the performance of an activity, the attendee may be removed from the event by the individual in charge of the event and the superintendent may recommend the exclusion of the attendee at future sponsored or approved activities.

 

Upon recommendation of the superintendent, the board shall cause a notice of exclusion from activities to be sent to the attendee involved.  The notice shall advise the attendee of the district's right to exclude the individual from school district activities and events and the duration of the exclusion.  If the attendee disobeys the district's order, law enforcement authorities will be contacted and asked to remove the attendee.  If an attendee has been notified of exclusion and thereafter attends a sponsored or approved activity, the attendee shall be advised that his/her attendance will result in prosecution.

 

Legal Reference:          Iowa Code §§ 279.8, .66; 716.7 (2013).

Cross Reference:         205      Board Member Liability

                                    504      Student Activities

                                    802.6   Vandalism

                                    903      Public Participation in the School District

Approved:                   3-9-98

Reviewed:                    12-8-08, 2-24-14

Revised:                       2-9-04

903.5 DISTRIBUTION OF MATERIALS

The board recognizes that students, employees, parents or citizens may want to distribute materials within the school district that are non-curricular.  Non-curricular materials to be distributed must be approved by the building principal and meet certain standards prior to their distribution.

 

It is the responsibility of the superintendent, in conjunction with the building principals, to draft administrative regulations regarding this policy.

 

 

 

 

 

 

 

 

Legal Reference:          U.S. Const. amend. I.

                                    Hazelwood School District v. Kuhlmeier, 484 U.S. 260 (1988).

                                    Bethel School District v. Fraser, 478 U.S. 675 (1986).

                                    New Jersey v. T.L.O., 469 U.S. 325 (1985).

                                    Tinker v. Des Moines Ind. Comm. Sch. Dist., 393 U.S. 503 (1969).

                                    Bystrom v. Fridley High School, 822 F.2d 747 (8th Cir. 1987).

                                    Iowa Code §§ 279.8; 280.22 (2013).

 

 

Cross References:        502.3   Freedom of Expression

                                    503.1   Student Conduct

                                    504      Student Activities

                                    603.9   Academic Freedom

 

Approved:     5-9-83

 

Reviewed:    10-26-87, 6-11-01, 2-9-04, 12-8-08, 2-24-14

 

Revised:       5-8-95           

 

903.6 MATCHING FUNDS POLICY

The Mid-Prairie Board of Directors encourages joint fund-raising activities by parent/teacher organizations to enhance the curriculum and enrich the educational experiences of its students.  To the extent determined by superintendent, the Board of Directors will match, from the PPEL fund, the funds provided by parent/teacher or school/community organizations for the purposes cited above.

 

During March of each year, the Board of Directors will award matching funds.  Each year by February 1, the superintendent shall notify the Board of Directors of the availability of funds for the current fiscal year.

 

Organizations requesting matching funds in addition to the funds awarded in March, shall make their request to the superintendent.  The request shall be in writing and shall state the scope of the project and a total cost estimate.  In order to ensure adequate time for budget preparation, the request shall be submitted to the superintendent at least18 months before any district funds need to be expended.  The 18-month requirement may be waived in cases of just cause.

 

 

 

 

 

 

 

 

 

Adopted:          8-24-87

 

Reviewed:        11-14-94, 2-24-14

 

Revised:           12-12-94, 3-19-01, 12-8-08

904 COMMUNITY ACTIVITIES INVOLVING STUDENTS

904.1 TRANSPORTING STUDENTS IN PRIVATE VEHICLES

Generally, transporting students for school purposes is done in a vehicle owned by the school district and driven by a school employee.  Students may be transported in private vehicles for school purposes.  It is within the discretion of the superintendent or his/her designee to determine when this is appropriate.

 

School Employees transporting students for school purposes in private vehicles must have the permission of the superintendent.  Students securing rides with other student or other individuals to off-site schools or school activities do so at their own risk.

 

This policy statement applies to transportation of students for school purposes in addition to transporting students to and from their designated attendance center.  It shall be the responsibility of the superintendent to develop administrative regulations regarding this policy.

 

 

 

 

 

 

 

 

Legal Reference:          Iowa Code §§ 279.8; 285; 321 (2013).

                                    281 I.A.C. 43.

 

 

Cross Reference:         401.6   Transporting of Students by Employees

                                    401.7   Employee Travel Compensation

                                    711      Transportation

 

Approved:                   4-13-98

 

Reviewed:                    11-10-08, 2-24-14

 

Revised:                       2-9-04     

904.2 ADVERTISING AND PROMOTION

The use of students, the school district name, or its buildings and sites for advertising and promoting products and/or services of entities and organizations operating for a profit is allowed with permission of the superintendent or his/her designee, if the purpose is educationally related and prior approval has been obtained from the superintendent. 

 

Nothing in this policy shall be construed as disallowing all items of a promotional nature being displayed in the buildings and sites.  The use of promotional items shall be at the discretion of the superintendent and his/her designee.

 

 

 

 

 

 

 

Legal Reference:          Iowa Code § 279.8 (2013).

 

 

Cross Reference:         504.5   Student Fund Raising

                                    904      Community Activities Involving Students

 

 

 

 

Approved:    5-9-83

 

Reviewed:    10-26-87, 2-9-04

 

Revised:       5-8-95,  6-11-01,  6-10-02, 11-10-08

905 USE OF SCHOOL DISTRICT FACILITIES & EQUIPMENT

905.1 COMMUNITY USE OF SCHOOL DISTRICT BUILDINGS, SITES, EQUIPMENT & VEHICLES

The buildings, sites, equipment and vehicles of the school district shall be made available for a fee to nonprofit and profit entities which promote cultural, educational, civic, community, or recreational activities.  Such use shall be permitted only when the use does not interfere with or disrupt the education program or school-related activity, and the use is consistent with state law.  The activity must end no later than midnight nor start earlier than 6:00 a.m. unless prior written approval is given by the superintendent.  It is within the discretion of the superintendent to deny use of the buildings, sites, equipment and vehicles to any group.  It shall be within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays.

 

Organizations, individuals, and other entities who wish to use the school district property must apply through a building principal or the district’s Activities or Transportation Directors.  It shall be the responsibility of the building principal or the Activities or Transportation Director to determine whether the school district facility, site, equipment or vehicle requested is available and whether the application for use meets board policy and administrative regulations.  It shall be the responsibility of the building principal or Activities or Transportation Director to provide application forms, obtain proof of insurance, and draw up the contract for use of school district property.

 

It shall be up to the discretion of the building principal or the Activities or Transportation Director to determine whether an activity needs to be supervised by a district employee.  In all cases, indeterminate of whether supervision by a district employee is determined to be necessary, a district employee must be directly responsible for the activity.  No employee shall accept a fee from the user.  If appropriate, the school district employee may be paid by the school district.

 

Entities that use school buildings, sites or vehicles, must leave the building, site or vehicle in the same condition it was in prior to its use.  Entities that use school district equipment must return the equipment in the same working condition it was in prior to its use.  Inappropriate use of school district facilities, sites, equipment or vehicles may result in additional fees charged to, or the inability of, the entity to use school district facilities, sites, equipment or vehicles in the future.

 

The school district shall sponsor education related organizations’ use of the Iowa Communications Network (ICN) upon approval of the superintendent.  Sponsored ICN users mission must be consistent with the mission of the school district.  Costs associated with the use of the ICN will be passed on by the school district to the sponsored user.

                                                                                   

Authorized users of the ICN shall ensure their use of the ICN is consistent with their written mission.  The ICN shall not be used for profit making ventures.  Authorized users may not resell time on the ICN.  Entities that wish to use the school district’s ICN classroom to originate, receive or broadcast programming must follow the state scheduling requirements.   However, it is recommended that entities that wish to use the school district’s ICN classroom to originate, receive or broadcast programming contact the high school office to inform them of their needs.

                                                                                               

It shall be the responsibility of the entities that wish to use the school district’s ICN classroom to originate, receive or broadcast programming in compliance with the law regarding authorized use of and content of the programming on the ICN.  The school district assumes no responsibility or liability for entities using the ICN classroom in violation of the law, the authorized user’s mission or school district policy and its supporting administrative regulations.  The school district reserves the right to charge all costs, including attorney fees, that may arise to the entity for the entity’s failure to comply with the law or school district policy and its supporting administrative regulations.

 

It shall be the responsibility of the superintendent to develop a fee schedule for the board’s approval and to develop administrative regulations regarding this policy.

 

 

 

 

 

 

 

 

 

 

Legal Reference:          Iowa Code §§ 8D; 123.46; 276; 278.1(4); 279.8; 297.9-.11 (2013).

                                    1982 Op. Att'y Gen. 561.

                                    1940 Op. Att'y Gen. 232.

                                    1936 Op. Att'y Gen. 196.

 

 

Cross Reference:         704      Revenue

 

Approved:                   5-9-83

 

Reviewed:                    10-26-87, 11-9-87, 2-9-04, 11-10-08, 2-24-14

 

Revised:                       4-10-95, 6-11-01, 1-13-03           

905.2 SMOKE- FREE ENVIRONMENT

 

School District premises, including school vehicles, are off limits for smoking and the use of tobacco products.  This requirement extends to employees and visitors.  This policy applies at all times, including school-sponsored and non-school sponsored events.   Persons failing to abide by this request are required to extinguish their smoking material and cease the use of tobacco products or leave the school district premises immediately. It shall be the responsibility of the administration to enforce this policy.

 

Any employee or student who is found to violate said prohibition of tobacco/nicotine, except when authorized by appropriate medical professional, use in Mid-Prairie buildings and grounds shall be subject to disciplinary action by the school administration.

 

 

 

 

 

 

 

 

 

Legal Reference:          Goals 2000:  Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994).

                                    House File 2212, Iowa General Assembly (2008)      

                                    Iowa Code §§ 142D; 279.8, .9; 297 (2013).

 

 

Cross Reference:         903.4   Public Conduct on School Premises

905.1   Community Use of School District Buildings & Sites & Equipment

 

Adopted:                      3-13-95

 

Reviewed:                    11-10-08, 2-24-14

 

Revised:                       2-9-98, 2-9-04

906 Drones

UNMANNED AIRCRAFTS – DRONES

The following policy applies to the extent not preempted by federal or state regulatory jurisdiction regarding unmanned aircrafts. For purposes of this policy, the term “unmanned aircraft” means an aircraft that is operated without the possibility of direct human intervention from within or on the aircraft.

The Mid-Prairie Community School District believes in maintaining the safety, security, and privacy of students, employees, and visitors. In keeping with this belief, the use or possession of unmanned aircrafts is prohibited on district property or in the space above the property that reasonably can be considered part of the district property.

The superintendent may make an exception to this policy in specific cases where the circumstances warrant such exception. In such situations and prior to approval, unmanned aircraft operators shall:

      1. Supply proof of insurance meeting liability limits established by the district;

      2. Present appropriate registration and authorization issued by the Federal Aviation Administration (FAA);

      3. Sign an agreement holding the district harmless from any claims of harm to individuals or damage to property; and

      4. Meet additional requirements as determined appropriate by the district.

If the unmanned aircrafts are operated as part of the district curriculum, prior to adoption into the curriculum, district employees shall work with district administration to ensure the appropriate insurance, registration, and authorizations are in place.

Unmanned aircrafts shall be operated in accordance with Iowa High School Athletic Association and Iowa Girls High School Athletic Union policy.

Failure to abide by this policy may result in local, state, and federal penalties if applicable.

 

 

 

Legal Reference:          FAA Modernization and Reform Act of 2012, P.L. 112-95, Title III, Subtitle B. Model Aircraft Operating Standards, FFA AC No. 91-57A (Sept. 2, 2015). OFFICE OF CHIEF COUNSEL, FED. AVIATION ADMIN., State and Local Regulation of Unmanned Aircraft Systems (UAS) Fact Sheet (Dec. 17, 2015). Iowa Code § 279.8.

IHSAA Drone Policy

Cross Reference:         602.1 Curriculum Development

Approved:                      8-8-16         

Reviewed:

 

Revised: