Minutes

March 22, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 22, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

WORK SESSION

District Mask Policy

Board President Gugel noted that this is a discussion of the Mask Policy.  No action will be taken today.  The Board discussed the various aspects to consider if the mask policy were to be changed before the end of the School Year.  Is “Highly Recommended” instead of “Mandated” an option especially since it is so close to the end of the year and would provide an option to see how it might go in the Fall for School Year 2021-2022?  There was discussion about waiting until staff are fully vaccinated, which would be April 16th, or 2 weeks after the second vaccination date of April 2nd, thus Monday, April 19th could be considered as a potential change date.  Questions were asked about year-end standards tests being available to be taken at home.  Tests from home may not be available immediately in the current structure but could be available in May.  Additionally, ACT testing has a late window for a later testing date in June.  There was encouragement to look at the positions taken by the Health Departments—Washington County Health Department, in particular, and in that vein consider leaving the current policy in place.  The quarantine issue has not changed to date even in the face of freedom of choice by families and the cascading effect on the choice to other families who may be affected.  There is a need to look forward to next School Year so that families can make plans for their students.  If the quarantine instructions change, then there could be impetus to make the change to policy.  There is inconsistency of mask use inside of school versus outside of school for students and staff, and due to that inconsistency there is a question of the overall effectiveness in the current policy.  Questions were asked of the Administrators about how a change in decision/policy will change the approach within their buildings?  Academically, the students are operating and locked into the pattern of the day, while also trying to keep things as normal as possible.  And, there is not a blueprint for how this will change because of how deep the students are into the school year.  Contact tracing would change dramatically if the percentage of non-mask wearers increased.  Because of mask wearers, contact tracing has been reduced when both/most students are wearing masks.  Finally, what does the Health Department want to see to change or eliminate the quarantine procedures?

High School Presentation

Principal Jay Strickland provided a “fireside chat” on the High School.  He first invited the Board to come spend the day with him.  The High School staff have been working on consistency of expectations of behavior in the classroom and in other parts of the buildings.  This was started January of 2020 before COVID shut things down.  This year the staff has been processing the approach in consistency with Tier I behavior.  When the last semester starts in two weeks, they will begin to implement the Tier II behavior processes.  There has also been a focus on failing grades/incomplete grades.  One focus area in the last semester will be for teachers to record their late work approaches.  Parental involvement is encouraged, especially for academic scheduling, which has led to more intentional sharing with parents.  He closed by discussing the positives/blessings that he has observed throughout the School Year, especially with the challenges of COVID-19.

Finance Presentation

Agenda items moved to the end of the meeting

Board Development and In-Service Activities

Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

A parent commented on the mask discussion, the students’ mental health, and encouraged the Board to make a good decision and not necessarily the easy decision, or the political decision.  Another parent shared their view on the use of mask and the protection of other people.  A student shared that their concern is for the children/students not yet being vaccinated, and their hope to keep current policy in place through the end of the year.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 8, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for March 22, 2021;

Open Enrollment Requests

Nathan and Dianna Geiger request Tayem Geiger (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Fletcher and Makenzie Flynn request Taytum Flynn (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Kelly and April Grimm request Logan Grimm (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Korin Manson requests Arissa Manson (Grade 2) and Tucker Manson (Grade 4) attend Washington Community School District from Mid-Prairie;

Derek and Abbie Yoder request Macauley Yoder (Grade 6) and Vivian Yoder (Grade 3) attend Iowa City Community School District from Mid-Prairie;

Derick and Kim Cranston request Izabella Cranston (Grade 10) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Contracts issued – None at this meeting;

Resignation of Casey Leonard, Middle School Art Teacher, $44,273 per annum, effective end of the 2020-2021 Contract Year;

Resignation of Rebecca Rensema, K-8 Academic Enrichment Teacher, $43,267 per annum, effective end of the 2020-2021 Contract Year;

Resignation of Diann McFerrin, HSAP Coordinator, $49,190 per annum, effective end of the 2020-2021 Contract Year;

Resignation of William Poock, West Elementary Principal, $109,670 per annum, effective end of the 2020-2021 Contract Year;

Fundraising Requests

Mid-Prairie Softball requests approval to raise funds through “Smash for Cash” a pledge drive based on zone hitting by players to be used for equipment, additional coaches, coaches attire, and field updates;

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Middle School Principal

Superintendent Schneider discussed the interview process for the open Middle School Principal Position.   He also provided some background on the candidate of choice.  He recommends the hire of Robert Hruby for the Middle School Principal position effective August 1, 2021 for the 2021-2022 School Year.  The starting salary will be $100,000 with a total package with benefits of $140,838.

Jeremy Pickard moved to approve the hire of Robert Hruby at a salary of $100,000 annually and additional benefits with a start date of August 1, 2021 subject to the completion of acceptable background checks.  Mary Allred seconded the motion.    Motion carried 7-0.

Approval of the School Calendar 2021-2022

Superintendent Schneider reviewed the 2021-2022 School Calendar, noted the questionnaire, and noted the process with IBB.  He also explained a bit of detail related to the Wednesday early out dates.  President Gugel asked if there were any additional questions on the school calendar. A motion was called for either approving the Calendar or tabling it for further study.

Marianne Schlabach moved to approve School Calendar for 2021-2022 as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Finance

Middle School Controls

Superintendent Schneider updated the Board on the current status of the recommendation to improve the HVAC Controls at the Middle School and asked for additional questions. He clarified that the improvements would need to be approved by the Department of Education to use ESSER II and III funds, though it is thought approval for this would be quite likely.  The cost of the repairs is quoted at $84,900 and an addendum of $9,100 to make all of the equipment the same for the building.  The project will be completed this Summer if approved.  A completed questionnaire will be required by the Department of Education prior to the use of ESSER II funds.

Jeremy Pickard moved to approve proceeding with the improvement of the HVAC controls at the Middle School with CI3 at a cost not to exceed of $100,000.  Mary Allred seconded the motion.    Motion carried 7-0.

Set Date and Time for the Public Hearing for 2020-21 Certified Budget Amendment

Superintendent Schneider and Business Manager Swartzentruber highlighted the Public Hearing document for the amendment of the 2020-2021 School Year Budget.  The area being amended is the instruction category as an increase from $13,100,000 to $15,000,000.  This recognizes the increase in expenditures due to COVID.  These expenditures have been covered by additional Federal Funds in the various relief legislation that has been enacted.  The amendment would need to be presented to the School Budget Review Committee (SBRC) in Des Moines for approval.  However, before they can be acted upon by the Board, a public hearing needs to be set.  It is recommended a public hearing be set for the next School Board Meeting on April 12, 2021 at 7:20 p.m. in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Amendments for 2020-2021 is set to be published in The News upon approval.

Gabrielle Frederick moved to approve setting the date for the Public Hearing on the 2020-2021 Amendment of Current Budget for April 12, 2021 at 7:20 p.m.  Jodi Meader seconded the motion.    Motion carried 7-0.

Set the Date and Time for the Public Hearing of the 2021-22 Budget

Superintendent Schneider and Business Manager Swartzentruber recommend a Public Hearing for the proposed 2021-2022 Budget be set for April 12, 2021 at 7:15pm in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Summary for Fiscal 2021-2022 is set to be published in the News upon approval.

Gabrielle Frederick moved to approve the Notice of Public Hearing on the 2021-2022 Proposed Budget for Monday, April 12, 2021 at 7:15p.m.  Jodi Meader seconded the motion.    Motion carried 6-0

Work Session

Completion of Unfinished Work Session Items

Finance Presentation – Moved from the First Work Session

Business Manager Swartzentruber presented on the Certified Budget process for 2021-2022 School Year.  He focused on the different trends in enrollment, revenue generation, Property Tax Levy amounts, and Spending Authority.  The Certified Budget Process needs to be completed by April 15, 2021, subsequent to a Public Hearing on the Budget that is scheduled for April 12, 2021.  The Property Tax Levy filing will be for $13.23 per $1,000 of taxable value if approved as presented.  This would be an increase of $0.05 per $1,000 from last year.  The rate is held down by a 4% increase in taxable property values in the District.  Property taxes fund approximately 29% of the total revenues collected by the District.

Announcements

Board Development and In-Service Activities

Nothing Added

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 12, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Public Hearing on the Fiscal Year 2022 Budget and a Public Hearing on the Revised Fiscal Year 2021 Budget, Facilities Planning, Building and Program Presentation, and Mask Discussion/Decision.

Adjournment

The meeting adjourned at 8:14 p.m.

 

March 8, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 8, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard (arrived to the meeting at 6:17 p.m.), and Marianne Schlabach.

Board members absent:  Jeremy Pickard (arrived to the meeting at 6:17 p.m.).

Also Present:  Mark Schneider, Cindy Malichky, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

WORK SESSION

Shive-Hattery School District Grounds Study

Civil Engineer Matt Klein from Shive-Hattery gave a presentation on the different options for the High School athletic grounds.  Project costs were given along with maps.  The Board asked for more information from Shive-Hattery.  Jeremy Pickard arrived at 6:17 p.m. during this agenda item.

Board Member and Administrator Dialogue

Superintendent Schneider said four Middle School principal candidates were interviewed today and four more candidates will be interviewed tomorrow.  The plan is to have a recommendation for the March 22 Board meeting.  The administrators gave brief updates for their buildings.

Board Development and Inservice Activities

Nothing of note at this time.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum – 7:00 p.m.

Six parents spoke about Mid-Prairie’s requirement for face masks.  They would like to know what will be required in the near future and if masks can be optional.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 22, 2021;

Finance Report

The Finance Report for February 2021;

Payment of Bills

The bills as listed for March 8, 2021; Prepaid Bills; and Hills Bank ACH Transactions for February of 2021;

Open Enrollment Requests

Chuck Gent and Trisha Parizek request Karlee Parizek (Grade 6), attend Mid-Prairie from English Valley Community School District for the 2021-22 School Year;

Sarah Lyle requests Emma Lyle (Grade 8) and Rena Lyle (Grade 4), attend Mid-Prairie from Fort Madison Community School District for the 2021-22 School Year;

Terry and Megan Allen request Kylie Allen (Grade 10), attend Mid-Prairie from Highland Community School District for the 2021-22 School Year;

Jodie Beinhart requests Adelinn Beinhart (Grade 4) and Isabell Beinhart (Grade 2), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Bethany Moore requests Zephyr Moore (Grade 1) and Zion Moore (Grade3), attend Mid-Prairie Virtual Academy from Montezuma Community School District for the 2021-22 School Year;

Megan Vanderlinden requests Madison Vanderlinden (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Julie Tweedt requests Maverick Tweedt (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2021-22 School Year;

Kati Bradshaw requests Abigail Bradshaw (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Deb Lee requests Lily Lee (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Mark and Bethany Lingard request Georgianna Lingard (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Ben and Kristin Peiffer request Kaylin Peiffer (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Shannon Babbitt requests Anna Babbitt (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Amy Vander Busard requests Anna Busard (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Elizabeth Stumpf requests Kean Curtis (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Robert and Lisa LeSage request Khloe LeSage (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Michael and Chia-wen Moon request Aidan Moon (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Emmarie Poolman requests Miles Poolman (Grade 7), Nico Poolman (Grade 5), and Nina Poolman (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Steve and Mindy Scheperle request Samuel Scheperle (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Jacob and Rachel Schunk request August Schunk (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Tom and Kari Woodward request Alexander Woodward (Grade 3), Iving Woodward (Grade 7), and Margaret Woodward (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Elizabeth Hinkhouse requests Henry Hinkhouse (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2021-22 School Year;

Justin and Ranee Brokaw request Ezra Brokaw (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2021-22 School Year;

Kelly and April Grimm request Logan Grimm (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2021-22 School Year;

Dietrich and Shannon Johnson request Trevor Johnson (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2021-22 School Year;

Elizabeth Adkins-Hernandez requests Michael Hernandez (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Winfield  Community School District for the 2021-22 School Year;

Holly Tedder requests Layla Tedder (Grade 8), Lilly Tedder (Grade 9), and Wyatt Tedder (Grade 10) attend Clear Creek Amana Community School District from Mid-Prairie;

Holly Tedder requests Layla Tedder (Grade 8), Lilly Tedder (Grade 9), and Wyatt Tedder (Grade 10) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Work Agreement Issued to Erin Campbell, West Elementary Paraprofessional, $13.76 per hour;

Contract Issued to Amy Mercer, HS English Teacher Full-time, $46,621 per annum 2020-2021 Schedule;

Contract issued to Aaron Coghlan, Middle School 8th Grade Boys Track Coach, $2,267.00 per annum;

Resignation of Alexis Duwa, Middle School Softball Coach, $2,444.00 per season, effective February, 2021;

Fundraising Requests

Girls and Boys Golf requests approval to raise funds through a community invited golf clinic at the Indoor Practice Facility on March 13th for the purchase of practice equipment, driving range fees, golf balls, practice rounds, and team & coach apparel;

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Eagle Scout Graduation Cord

Representatives from the local Scout Troop asked the Board to consider allowing any Eagle Scout that is graduating to wear a special cord at graduation.  Gabrielle Frederick made the motion that students be allowed to wear a cord for something achieved during their four years of High School that is a component of community service by a recognizable organization approved by administration.    Jodi Meader seconded the motion.  Motion carried 5-2, Jeremy Pickard and Mary Allred voted no.

English Language Learner Staffing

Superintendent Schneider presented information given to him by our current ELL teacher, Karalee Smith.  With an increase in beginning students, there is a need for more staffing.  Jeremy Pickard made the motion to create a half-time ELL teacher position.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Licensed Employee Early Notification of Non-Renewal

Superintendent Schneider spoke about Board Policy 407.1 which allows the Board to set an annual incentive for licensed employees resigning their employment with the district after the current year.  Quality replacements can be hired more easily.   Gabrielle Frederick made the motion to approve a non-renewal incentive of $1,500.00 for this school year for licensed employees submitting their resignations prior to the third Friday of March and $750.00 for those resigning prior to the second Friday of April.

Jeremy Pickard seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 22, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Certified Budget Presentation by Business Manager, High School annual presentation, Work Session item on the mask mandate, and the 2021-22 calendar.

Adjournment

The meeting adjourned at 7:57 p.m.

February 22, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 22, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard (arrived at 6:35 p.m.), and Marianne Schlabach.

Board members absent:  Jeremy Pickard (arrived at 6:35 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.  Tyler Hotz was present for the Facilities discussion.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

WORK SESSION

2020 Audited Financial Statements Report

Business Manager Jeff Swartzentruber directed the Board’s attention to the finalized audited financial statements for the Fiscal Year ended June 30, 2020.  He noted the audit opinion—a clean opinion, key items within the statement and finished with the internal controls report and audit recommendation.   There was time for the Board to ask questions about the report.  Swartzentruber also distributed the February 11, 2021 letter from the auditors to the School Board as requested by the auditors.

Long Term Facilities Planning

Superintendent Schneider reviewed the Shive-Hattery Board Report from January 2020 in some detail in order to reintroduce the Board and reorient to the process and possible next steps.  This project was tabled due to the COVID pandemic that began in the Spring of 2020.  The Facilities Committee met in early February for a review of the 2020 report and an update of some newer project needs.  Tyler Hotz, Activities Director, discussed some additional developments since the Report.  These items included expanding the current wrestling room, or expanding the indoor practice facility, resurface and improve the outdoor track, and softball field improvement, especially for lighting of the current facility.  The Board asked questions on the new items.  Schneider then asked the Board what information they might need to further the conversation.  The Board provided initial input and questions for consideration—included were priorities, alternatives, and finances.

Jeremy Pickard arrived during this agenda item at 6:35 p.m. 

Board Member and Administrator Dialogue

This item was skipped due to time and the Administrators were dismissed.

Board Development and Inservice Activities

This item was tabled due to time constraints in the Work Session.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jodi Meader moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 8, 2021 and February 15, 2021 Special Meeting;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for February 22, 2021;

Open Enrollment Requests

Catherine Moen requests Trever Moen (Grade 10), attend Mid-Prairie from Clear Creek Amana Community School District for the 2020-21 School Year;

Kathy Dake requests Adalyn Wodstrohill (Grade 4), attend Mid-Prairie from Cedar Rapids Community School District for the 2021-22 School Year;

Matthew and Brianna Clarahan request Brooks Clarahan (Grade 3) and Tate Clarahan (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Mike and Keyle Jenn request Madalyn Jenn (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2021-22 School Year;

Cristina Oyazrun requests Cristian Cespedes-Oyrarzun (Grade 7) and Giovanni Cespedes-Oyarzun (Grade 4), attend Mid-Prairie from Iowa City Community School District for the 2021-22 School Year;

Jake and Madelynn Dickinson request Rowan Dickinson (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Jared and Katelyn Hammen request Charles Hammen (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Breena Luers requests Jayde Luers (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Maggie Baker requests Levi Baker (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Natalie Witte requests Annabel Witte (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Eric and Mandi Lueck request Lorelei Lueck (Grade 10) attend Highland Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Maria Flores, West Elementary Paraprofessional, $13.76 per hour;

Work Agreement issued to Sylesta Martens, High School General Cook, $13.60 per hour;

Work Agreement issued to Jodi Schultz, High School General Cook, $13.60 per hour;

Fundraising Requests – None presented for Approval

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Second Reading – Review Series 500 Board Policies

The Board reviewed the Series 500 Board Policies from the February 8, 2021 that passed on first reading.  This specifically included Board Polices 503.1 Student Conduct; 503.5 Corporal Punishment, Mechanical Restraint and Prone Restraint; 503.6 Physical Restraint and Seclusion of Students. 

Marianne Schlabach moved to approve on Second Reading the Series 500 School Board Policies as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Finance

Accept the June 30, 2020 Annual Independent Audit Report

Superintendent Schneider and Business Manager Jeff Swartzentruber presented the recently finalized Independent Audit Report for the School Year ended June 30, 2020.

Denise Chittick moved to accept the 2019-2020 Independent Audit Report as presented.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

Announcements

Superintendent Schneider reported on the Middle School Principal search.  34 formal applications were received.  The committee of 40 people met last week to discuss priorities and then broke into interview teams.  Interviews will be March 8th and 9th with plans to interview 7 or 8 candidates.  A goal is to finish up the interview process with the committees before Spring Break.  During Spring Break, Schneider will conduct second round of interviews with finalist candidates.  The goal is to bring a recommendation to hire at the March 22nd Board Meeting.

Superintendent Schneider discussed the Virtual Academy Principal interview process.  It will be less rigorous than the Middle School Principal search.

The Governor signed the SSA increase at 2.4% for the 2021-2022 School Year. This would be approximately $210,000 of new money.

The HVAC system controls at the Middle School will most likely be replaced with CARES Act Funds.  Schneider reported on the developing legal opinion about buying a specific proprietary system without a formal bid process.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 8, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Facilities Planning with an invitation to Shive-Hattery to report on some of their additional studies of the new projects.

Adjournment

The meeting adjourned at 7:19 p.m.

February 15, 2021 SPECIAL MEETING

Mid-Prairie Community School District   

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 15, 2021 – 6:30 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Staff Present:  Superintendent Mark Schneider; Activities Director Tyler Hotz.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

Spectator Ticket Policy for District Boys Basketball Game

Superintendent Schneider noted as there is a limit to the capacity to the gymnasium for the District Boys Basketball Game on Thursday, February 18, 2021.  A request has been made to sell tickets the first 400 people to enter the facility.  Hotz shared that all tickets will be purchased on-line via the IHSAA established protocols.  All tickets must be pre-purchased prior to the event.  Discussion ensued whether or not there should be a recognition to hold tickets for family members of the athletes, coaches and managers. The Board discussed the pros and cons of the various ticket distribution methods.

Jodi Meader moved that no ticket restriction be in place for the District Boys Basketball Game.  Mary Allred seconded the motion.    Motion carried 7-0.

Adjournment

The meeting adjourned at 6:51 p.m.

February 8, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School Multi-Purpose Room, Wellman, IA  52356

February 8, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Jeremy Gugel, Jodi Meader, Marianne Schlabach, and Jeremy Pickard (arrived at 6:25 p.m.; left at 6:50 p.m.; returned to the meeting at 7:05 p.m.).

Board members absent:  Gabrielle Frederick, and Jeremy Pickard (arrived to the meeting at 6:25 p.m. left at 6:50 p.m.; returned to the meeting at 7:05 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 5-0.

WORK SESSION

Middle School HVAC Controls

Superintendent Schneider, District Building and Grounds Manager Maury Gallagher, and Middle School Lead Custodian updated the Board on the status of the Middle School HVAC Controls.  The Middle School currently has Siemens DDC controls installed by Modern Controls in 2015 during the geothermal upgrade.  There has been nothing but issues since these were installed because of lowest bid status.  All other buildings in the District use the CI3 controls and have experience few to no issues.  A quote from CI3 using Schneider Electric DDC Controls has been obtained.  A base quote of 84,900.00 with an additional option to replace 2 stand-alone Johnson Controls DDC controllers for $9,100.00 was discussed.  There is a need to get a comparable bid, although we are consulting legal counsel on exactly what needs to happen, and we are still investigating it.  The funds to pay for this project will come from CARES Act dollars—ESSER II Funds.  The Board asks questions for clarification on cost savings for utilities and service calls.  There is no recommended action for tonight as this is to bring the Board up to date on the current situation.  The Board informally asked for Schneider to continue to pursue this course of action.

Jeremy Pickard arrived at 6:25 during this agenda item

Chapter 103 Rules & School Board Policies

Superintendent Schneider and Amy Shalla, Special Education Administrator, updated the Board that the State Board of Education has adopted final rules concerning student restraint and seclusion.  These means that the changes are necessary for certain Series 500 policies that touch on these issues in addition to revisions made during the recent review process.  Shalla discussed these changes in detail and how these affect students and classroom procedures.  The Board Policies related to these new revisions will need to be acted upon to meet the requirements.  The Board asked questions for clarification and understanding of the issues.

Facilities Committee

Superintendent Schneider reviewed the last Facilities Committee meeting of February 3, 2021.  This is an opportunity for the Committee to regroup following the Committee’s final report in January of 2020 prior to the COVID pandemic.  A few new facility issues have occurred since that report.  The February 8th meeting was an opportunity to bring the committee up to date on the issues and changes to their previous work.  Significant time will be devoted to Facilities in the Board’s agendas this Spring.  Bond refinance for General Obligation Bonds will be a part of the Board’s process.

Principal Positions

Superintendent Schneider provided his thoughts to the Board on the processes to hire a New Middle School Principal and a permanent Virtual Academy Principal.  The Virtual Academy Principal position has not been opened to the outside—as this is a half time position.  The Middle School Principal position is open to both inside and outside applicants—currently there are approximately 20 applicants.  Schneider is reaching out to staff and community members to serve on the Middle School Principal interview committee.  A Middle School student group will also be included in the process.  Because of COVID concerns and space issues, some of this process may not be held on the Middle School campus but could be at the City of Kalona.  Board members expressed appreciation for Pennington’s commitment to the District over the past 17 years as both an educator and an administrator.

Board Member and Administrator Dialogue

The Board asked about the possibility of Virtual days instead of strictly staying with Snow Days that are added to the end of the calendar.  The Administrators will have a meeting to discuss this.  There is some struggle with the quality of virtual learning from home as well as the quality/availability of internet and lack of 1:1 computer equipment in the elementary grades.  Currently, the last day of school is scheduled to be the 1st of June, the Tuesday after Memorial Day.

The Board asked if there has been anything exceptional or exciting in the past months.  It was noted that the extracurricular activities have been one source of joy for our students as not every state is allowing activities.  Administrators recognized staff for stepping up to help each other to get through the day when wrinkles occur.  Tracy Fisher and Mark Kleese were recognized for their efforts on clearing snow during the past few weeks with the large amounts of snow that have come down.

Jeremy Pickard left the meeting at 6:50 p.m.

Board Development and Inservice Activities

Nothing of note at this time.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, February 22, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Middle School HVAC Controls, Begin discussion of facilities, and Second Readings on Policies.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 11, 2021;

Finance Report

The Finance Report for January 2021;

Payment of Bills

The bills as listed for January 25, 2021 and February 8, 2021; Prepaid Bills; and Hills Bank ACH Transactions for the month of January 2021;

Open Enrollment Requests

Misty Tyree requests Carsen Tyree (Grade 6) and Landen Tyree (Grade 9), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Nikaia Feltes requests Ariana Feltes (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2021-22 School Year;

Jake and Mackenzie Pedersen request Eleanor Pedersen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2021-22 School Year;

Greg and Mindy Lybeck request Hudson Lybeck (Grade 6) and McKinzie Lybeck (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Heather Brokaw requests Gracyn Brokaw (Alternative Kindergarten) and Hadley Brokaw (Alternative Kindergarten) attend Washington Community School District from Mid-Prairie;

Personnel Items

Contract issued to Josh Moore, Assistant Varsity Baseball Coach, $3,022 per annum;

Work Agreement issued to Rebecca Hathaway, West Elementary Special Education Paraprofessional, $13.76 per hour;

Resignation of Marc Pennington, Middle School Principal, $107,540 per annum, effective end of the 2020-2021 School Year;

Resignation of Kara Beatty, Middle School Boys Track Coach, $2,603 per annum, effective immediately;

Resignation of Erica Rosdail-Davis, West Elementary Special Education Paraprofessional, $13.79 per hour, effective February 5, 2021;

Fundraising Requests

Band and Choir request approval to raise funds through emailing and texting family and friends during the time period March 4th through 12th seeking direct donations to their programs in order to begin to raise funds for the next music trip;

Prom Request –Approve the attendance of Virtual Academy Students to attend the 2021 Prom event due to the impact of COVID-19 in the 2020-2021 School Year.

Marianne Schlabach seconded the consent items.  Motion carried 5-0.

Special Presentations

Honor Retiree

Superintendent Schneider and Board President Gugel introduced this time of recognition of Sue Schweinfurth, High School English Teacher.  Schweinfurth will retire—take the early separation package—at the end of the 2020-2021 School Year with 30 years of service to the Mid-Prairie District.  Opportunity was given for those in attendance to recognize Schweinfurth and thank her for her impact on the lives of students and colleagues.  A number of staff and Board members told stories and expressed appreciation for Schweinfurth’s contributions as a leader, professional, and friend.  Superintendent Schneider presented Sue Schweinfurth with a plaque in recognition of her service to the District and Community.

Jeremy Pickard returned to the meeting at 7:05p.m near the start of this agenda item.

Jeremy Pickard moved, with regret and congratulations, to approve the resignation and early retirement of Sue Schweinfurth.  Jodi Meader seconded the motion.    Motion carried 6-0.

Student Learning

First Reading – Review Series 500 Board Policies

The Board reviewed the Series 500 Board Policies and discussed revisions and changes during the Work Session.  This specifically included Board Polices 503.1 Student Conduct; 503.5 Corporal Punishment, Mechanical Restraint and Prone Restraint; 503.6 Physical Restraint and Seclusion of Students. 

Jodi Meader moved to approve on First Reading the Series 500 School Board Policies as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

First Reading – Board Polices 503.1 Student Conduct; 503.5 Corporal Punishment, Mechanical Restraint and Prone Restraint; 503.6 Physical Restraint and Seclusion of Students

This agenda item was combined and approved as part of the previous agenda item.

Middle School HVAC Controls

Superintendent Schneider referred the Work Session agenda item on the Middle School HVAC Controls and asked if there were any questions.  He noted that the Board should table this item as further research is completed.  No action is requested at this time. 

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 7:24 p.m.

January 11, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 11, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard (participated via Zoom until 7:50 p.m.), and Marianne Schlabach.

Board members absent:  Mary Allred.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, Jay Strickland, and Tyler Hotz.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

WORK SESSION

Second Semester Early Out Schedule

Superintendent Schneider reported that the Interest Based Committee met today to discuss the need for and continuance of early outs for the remainder of the School Year—80%+ were in favor of continuing the 90 minute weekly early out.  A handout that shows hours with this plan was shared with the board, leaving about 7 hours of cushion.  If there are more than 3 late starts or early dismissals due to weather, then there is a plan to make up these hours. The IBC group recommends the Board consider modifications to the current approved schedule as follows: Change the Early Out Schedule for the Second Semester to 90 minute early outs every week beginning Wednesday, January 27th.  If the recommendation is not acted upon the current approved schedule with 2-hour early outs will remain in effect for every other week beginning with January 27, 2021.  The Board asked questions for clarification in their discussions.

School Bus Bids

Superintendent Schneider noted the bid acceptance recommendation for Hoglund Bus Sales for the purchase of two buses at a price of 108,000 each.  Once delivered, there will be two existing buses that will be terminated from the fleet in accordance with the VW State Grant under which these two buses are being purchased.  The Grant provisions as followed will result in a reimbursement of up to 25% of the purchase price not to exceed $55,000.  At the current price that amount is $52,000.

Spectators at Activities

Superintendent Schneider and Activities Director Hotz discussed the approach to Spectators at Activities given the Governors recent proclamation.  Schools may now open up to spectators as each school decides with provisions for social distancing between households.  The conference AD’s discussed their individual approaches to be followed up with a conference Google document. Hotz also shared about conversations with head coaches of Winter Sports and their desire to have spectators.  However, it is also noted that the consideration for the spread of the virus is in the forefront of people’s minds.  The Board asked questions and discussed that oversight for social distance measures and are not in favor of having administrators or staff enforcing social distance parameters.  The Board also discussed setting parameters and keeping them consistent rather than open all the way and then tighten it down after seeing results and then re-open, etc.

Board Member and Administrator Dialogue

Administrators reported that the Work Day was helpful today.  Some students are returning to the classroom from Virtual Academy.  Virtual Academy will see their counts decline to 102 students due students returning to the classroom at the end of the break over the next two weeks—the high point student count was 191 students in the first half of the School Year.  Administrators discussed some of the strategies of reintroducing students back into the classroom as these transitions continue to develop.  Kindergarten registration planning is underway with a goal to be completed by February 1st using a Google Form on-line approach.  Preschool registration will run simultaneously to Kindergarten registration.  Home School reported that 7 students have returned to the traditional school classes.  Home School families are making great progress.

Board Development and Inservice Activities

There are no activities to report.  And, there is nothing on the calendar through IASB.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 25, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  First/Second readings on Board Policies; Discussion of 2021-2022 School Calendar issues; and Early Retirement will be discussed.

Interest-Based Bargaining Negotiations Strategy Session

Superintendent Schneider introduced this time as an opportunity for School Board members to identify areas of concern and/or interest statements to be discussed during upcoming IBB meetings.  This will assist the Board Representatives—Gugel and Chittick—with information to present to IBB.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items, except for Personnel Items.

Minutes of Previous Meetings

The minutes of December 14, 2020;

Finance Report

The Finance Report through December of 2020;

Payment of Bills

The bills as listed for January 11, 2021; Prepaid Bills; and Hills Bank ACH Transactions for the month of December 2020;

Open Enrollment Requests

Alisha Troyer requests Arya Troyer (Grade 5), attend Mid-Prairie from Lone Tree Community School District for the 2020-21 School Year;

Personnel Items

Contract issued to Aaron Coghlan, MS 8th Grade Boys Assistant Basketball Coach, $1,559 per annum;

Contract Issued to Christine Meader, HS Assistant Musical Director; $2087 per season;

Fundraising Requests

FCCLA requests approval to raise funds through the sale of Strawberrys from February 1st to February 12th for School Leadership Activities and Community Service Activities;

Denise Chittick seconded the consent items.  Motion carried 6-0.

Gabrielle Frederick moved to approve the Consent Item for Personnel items.  Denise Chittick seconded.  Motion carried 5-0 with Jodi Meader abstaining from this vote.

Student Learning

Second Semester Early Out Schedule

With the Discussion during the Work Session of the Early Out Schedule, a recommendation for consideration by the Board was made in the Work Session to change the Early Out Schedule for the Second Semester to 90 minute early outs every week beginning Wednesday, January 27th. 

Jeremy Pickard moved to modify the early out schedule for the second semester to include the recommendation from IBB on the 90 minute weekly early out schedule.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

School Bus Buds

The recommendation is to accept the lowest bid from Hoglund Bus Company for two School Buses at $216,000 in total, or $108,000 per propane-powered bus.

Gabrielle Frederick moved to accept the bid from Hoglund School Bus Sales in the amount of $216,000 for the purchase of two new school buses.  Jodi Meader seconded the motion.    Motion carried 6-0.

Spectators at Activities

Superintendent Schneider discussed the change in requirements for spectators at activities from 2 spectators per athlete plus siblings, and coaches and managers are treated the same as athletes as noted during the Work Session.  Social distance considerations and maintenance of consistency were key concerns for Board members, especially if the approach were to be to go unlimited.  Discussion about limiting the visiting team spectators and not limiting the Mid-Prairie spectators was also considered.

Jeremy Pickard moved to institute the spectator requirements as outlined in Governor Reynolds most recent proclamation.  Jodi Meader seconded the motion.  Motion failed 3-3, Gabrielle Frederick, Marianne Schlabach, and Denise Chittick voted No.

Denise Chittick moved to institute the spectator requirements as outlined in Governor Reynolds most recent proclamation and allow unlimited Mid-Prairie fans to attend while limiting the visiting team fans to 2 tickets per athlete, manager, coach.  Jeremy Pickard seconded the motion.  Motion failed 2-4, Jeremy Gugel, Marianne Schlabach, Gabrielle Frederick, and Jodi Meader voted No.

Marianne Schlabach moved to allow up to 4 tickets per athlete, manager, coach and siblings along with encouraging social distancing.  Denise Chittick seconded the motion.  Motion carried 4-2, Jeremy Gugel and Jeremy Pickard voted No.

Modified Supplemental Amount for Dropout Prevention

Superintendent Schneider introduced the annual resolution for consideration.  The request is for Modified Supplemental Aid for 2021-2022 Dropout Prevention Program of $251,796.00 to implement the At-Risk and Dropout Prevention program plans.  The local match component is $83,932.00.  It is recommended that the Board pass this resolution prior to the January 15, 2022 deadline.

Gabrielle Frederick moved to approve the resolution by reading Resolution 011112101 for Additional Allowable Growth for Modified Supplemental Aid of $251,796.00 for implementation of the 2021-2022 School Year At-Risk and Dropout Prevention program plans.  Jodi Meader seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - absent

                          Jodi Meader                       - yes

                         Jeremy Pickard                  - left the meeting at 7:50 p.m.

                         Marianne Schlabach          - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 5-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 7:54 p.m.

December 14, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

December 14, 2020 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Jeremy Gugel, Jodi Meader, and Marianne Schlabach.

Board members absent:  Denise Chittick, Gabrielle Frederick, Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 4-0.

WORK SESSION

Virtual Academy Presentation

Frank Slabaugh, Principal for the Mid-Prairie Virtual Academy, presented on the new Virtual Academy.  In particular, he focused on an overview of the web-based software and then moved to what a Virtual Academy lesson looks like to a High School student.  The Board asked questions for clarification and selected details.  The Board thanked Slabaugh for his work in Virtual Academy.

2020 Spring Fine Arts New York Trip

Choir Director Collette McClellan discussed the Spring of 2020 Fine Arts Trip to New Your City.  The trip did not take place due to conditions brought on by the COVID-19 pandemic.  The Board delayed the trip last Spring.  Refunds—not yet issued--are possible to some extent but not 100%.  Refunds will most likely be a percentage of the total fees paid if the trip is cancelled.  It is estimated that 100 students were signed up to participate in the trip.  Postponing to June of 2021 would require allowing two graduated classes to participate and brings additional complications.  As COVID-19 conditions continue, it is becoming nearly impossible or practical to reschedule the trip in a near future timeframe.  Until the trip is officially cancelled, a reimbursement of parental/student/family payments cannot be made.  The Board asked clarifying questions.

High School Physical Education Exemption for Block Scheduling

Superintendent Schneider introduced and explained the Chapter 12 Waiver for High School PE. The District meets the requirements for in class minutes but not the day’s requirement because of the Block Scheduling of classes for students.  As a result, an exemption needs to be applied for so students meet the requirements.  It is requested that the Board approve the application for the exemption.

Board Member and Administrator Dialogue

The buildings have been doing well.  The COVID numbers have not surged post-Thanksgiving as could have been anticipated.  The Board expressed appreciation to the staff and administrators for the hard work and great work that is being accomplished in the very abnormal conditions.

Board Development and Inservice Activities

The Board reported on the Virtual IASB Annual Conference sessions.  It was noted that this format was quite different and challenging.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 11, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Discussion about continuing the Wednesday Early Out in the Second Semester, Series 500 First Reading, and Bus Bid acceptance.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 23, 2020;

Finance Report

The Finance Report for November, 2020;

Payment of Bills

The bills as listed for December 14, 2020; Prepaid Bills; and Hills Bank ACH Transactions for the Month ended November 30, 2020;

Open Enrollment Requests

Seth and Amber Talbot request Tristan Talbot (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Fairfield Community School District for the 2020-21 School Year;

Kenton and Kidron Miller request Mateo Miller (Kindergarten) and Mira Miller (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2020-21 School Year;

Personnel Items

Contract issued to Kevin Cortum, 7th Grade Boys Basketball Coach, $2,267.00 per Season;

Fundraising Requests

MP Wrestling requests approval to raise funds through the sale of Poured Soy Candles from November 23rd to December 4th for the payment of volunteer coaches, coaches’ apparel, state tournament expenses and helping with the costs of a new wrestling room;

HS Prom Committee requests approval to raise funds through the sale of cloth masks in January and February of 2021 for purchase of decorations for Prom activities;

Approval of HSAP Graduate – Tyler Yoder is approved as a December 2020 High School Graduate of the Mid-Prairie Home School Assistance Program.

Jodi Meader seconded the consent items.  Motion carried 4-0.

Student Learning

High School Physical Education Exemption for Block Scheduling

Superintendent Schneider/Board President Gugel asked if there were any further questions from the early Work Session agenda item.  As stated in the Work Session, it is recommended that the board approve the application for the exemption.  The public was given an opportunity at this meeting for comment—no comments were brought to the Board. 

Jodi Meader moved to approve proceeding with the application of Exemption of the Chapter 12 Physical Education due to the fact that our high school has block scheduling.  Mary Allred seconded the motion.    Motion carried 4-0.

Early Separation Incentive for 2020-2021

Superintendent Schneider noted that an early retirement incentive was offered last fiscal year to both licensed and classified staff.  He recommends consideration to offer an early separation incentive for the current school year.  He explained the positive and conversely the detrimental effects of offering this incentive, especially two years in a row.  He explained the turnover savings calculations for both certified staff (teachers) and classified staff (hourly) at an individual position basis.  The recommended incentive for 2020-21 includes a monthly benefit of $655 for health insurance through age 65 for Certified Staff. Additionally, a Tax Sheltered Annuity (TSA) for both Certified Staff and Classified Staff will be offered based on the number of unused Sick Days, however, the latter would be at differing rates depending on classified staff positions.

Mary Allred moved to offer an Early Separation Incentive the 2020-2021 School Year to licensed and classified staff members with the program stipulations and benefits as presented.  Jodi Meader seconded the motion.    Motion carried 4-0.

2020 Spring Fine Arts New York Trip

Superintendent Schneider/Board President Gugel asked if there were any further questions.  As stated in the Work Session, it is recommended that the board approve the official cancellation of the New York Fine Arts Trip.  The Board noted the very limited options given the current situation with the COVID-19 pandemic.

Jodi Meader moved to cancel the Fine Arts trip to New York that was originally scheduled for Spring Break in March 2020.  Mary Allred seconded the motion.    Motion carried 4-0.

Superintendent Commitment Statement

Superintendent Schneider shared the document that is normally presented for discussion and signatures by the Board and Superintendent the meeting after completing the Superintendent Annual Evaluation.   This document signals the Board’s intention, not legally binding, to extend a contract, or not, for the next School Year—2021-2022.  The document was circulated and signed by Board members present and by Superintendent Schneider.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 7:16 p.m.

 

 

November 23, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 23, 2020 – 6:30 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber.

Public Session:  Many administrators, staff and people from the public attended via Zoom link.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

WORK SESSION

Annual Superintendent Evaluation – Closed Session

Denise Chittick moved to adjourn to closed session to evaluate the professional competency of an individual whose hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(1)(i), Code of Iowa.  Seconded by Gabrielle Frederick.

Roll call vote:     Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                       - yes

                          Jeremy Pickard                  - yes

                          Marianne Schlabach          - yes

                         Jeremy Gugel                      - yes

                         Denise Chittick                    - yes

Motion carried 7-0.

The Board entered Closed Session at 6:32 p.m.

The Board exited Closed Session at 6:58 p.m.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke or submitted written comments.  Written comments were requested due to the Zoom Link.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 9, 2020;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for November 23, 2020;

Open Enrollment Requests

Tara Claussen requests Simeon Claussen (Grade 7), Solomon Claussen (Grade 6), and Surion Claussen (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Fairfield Community School District for the 2020-21 School Year;

Ben and Hanh Kratz request David Kratz (Grade 4) and Michael Kratz (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2020-21 School Year;

Chris and Anna Rode request Aedan Rode (Grade 3) and Ethaen Rode (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Personnel Items

Contract issued to Zeb Evans, MS Assistant Wrestling Coach $1,499.25 per season;

Resignation of Bryttanye Lynn, West Elementary Paraprofessional, $13.76 per hour, effective November 12, 2020;

Fundraising Requests

MP Baseball requests approval to raise fund through a can and bottle drive to raise money on November 21st for equipment, supplies, coaches’ apparel, and volunteer coaches;

Post Prom Committee requests approval to raise funds through the sale of apple cider, cotton candy, and Ice cream/brownie sundaes at winter sports activities for supplies, activities and prizes at the Post Prom event in the Spring of 2021;

28 E Agreement for HSAP Services – request approval to serve students of the Keota School District who wish to have Mid-Prairie Home School Assistance Program Services but maintain access to Keota School District for Dual Enrollment purposes for the 2020-2021 School year.

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Current District COVID Situation – Face Covering Policy

Superintendent Schneider Updated the Board on the current happenings and Status of the impacts of COVID within the District.  He provided the data on absent employees—absences due to things beyond the control of the employee or the District.  Our percentages are improving slightly from where they have been.  Principals are working hard to find substitute coverage for absences on a daily basis.  He also provided information that includes today for student and staff absences, with today’s percentage that show less than 10% for the three categories (COVID, Quarantine, and Other illnesses).  The Board asked questions for clarification on different employee groups wearing face coverings—shields and masks—and the various outcomes.  Discussion of Face Covering Policy and potential positions and changes to the current policy ensued.  It was again stated that the priority is to keep students in school.

Jeremy Pickard moved to amend the Face Covering Policy to now require all employees to wear face masks when with students with limited reasonable exceptions.  Denise Chittick seconded the motion.    Motion carried 6-1.  Mary Allred dissented.

Marianne Schlabach moved to amend the Face Covering Policy to now require all students to wear face masks with limited reasonable exceptions and adjustments.  Gabrielle Frederick seconded the motion.  Motion failed 5-2. Jeremy Pickard, Jodi Meader, Mary Allred, Jeremy Pickard, and Denise Chittick dissented.

Work Session

Completion of Unfinished Work Session Items

Annual Superintendent Evaluation – Closed Session.

Denise Chittick moved to continue to closed session to evaluate the professional competency of an individual whose hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(1)(i), Code of Iowa.  Seconded by Gabrielle Frederick.

Roll call vote:     Gabrielle Frederick           - yes

                           Mary Allred                      - yes

                          Jodi Meader                      - yes

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 7-0.

The Board entered Closed Session at 7:50 p.m.

The Board exited Closed Session at 8:23 p.m.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, December 14, 2020, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Yearly PE waiver; and Superintendent Commitment Statement.

Adjournment

The meeting adjourned at 8:24 p.m.

November 9, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 9, 2020 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

RETIRING SCHOOL BOARD ANNUAL MEETING

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jeremy Pickard (arrived at 6:40 p.m.), and Marianne Schlabach.

Board members absent:  Jodi Meader, Jeremy Pickard (arrived at 6:40 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Denise Chittick moved to adopt the agenda for the Retiring Board as presented.  Seconded by Gabrielle Frederick.  Motion carried 5-0.

WORK SESSION

Mid-Prairie ESports

Superintendent Schneider introduced High School Teachers Kurtis Broeg and Chad Surom, and students who presented a concept to start a new ESports program at Mid-Prairie.  Additional computer equipment would be needed at a cost of $31,777.  The equipment would be built by students and components could be upgraded in the future rather than replacing the computers.  Computers would also be available for use in the Business Lab for students during the school day.  If approved, the first year this could be a club status program with hopes to move it to more formal status in subsequent years.  A recommendation to approve the formation of an ESports program beginning in the Spring of 2021 was made to the Board.  The Board asked questions about rules, plans, club versus official activity, and other program details.

Home School Assistance Program Presentation

HSAP Director, Rachel Kerns, presented on the current status and happenings at the Home School Assistance Program.  Highlights included: 517 students are in the program on Count Day 10/1/20; 90 students are in the 28E Sharing Agreement with 4 other Districts—included in the total number; 19 students have joined since the 10/1/20 Count Day; the increased numbers have resulted in the hiring of 3 additional supervising teachers—all part-time; and the building is used every day for various group enrichment programs with 265 students participating.  The Board asked questions for clarification and details on various aspects of the program.  The Board thanked Rachel for the work of her staff especially in a challenging time.  (Jeremy Pickard arrived at the beginning of this agenda item at 6:40 p.m.)

IASB Priorities

Gabrielle Frederick will represent Mid-Prairie at the IASB convention where legislative priorities will be acted upon. The resolutions and priorities for the delegate sessions.   She asked for input on wording additions and changes, if any.

Board Member and Administrator Dialogue

No concerns noted at this time.  Appreciation was expressed for East Elementary’s Trunk or Treat.  Amy Shalla shared about the necessary shifts and changes for staff coverage due to the effect of the Pandemic.

Board Development and Inservice Activities

Delegate Assembly for IASB and Convention are next week.  Most all Board Members are participating.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 23 2020, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Superintendent Evaluation (return by 11/20/20 to Jeff Swartzentruber)—this will be a closed session; various other business items.

BUSINESS MEETING

Consent Items

Denise Chittick moved to approve the following consent item.

Approve Minutes of October 26, 2020 and November 4, 2020.

Motion seconded by Gabrielle Frederick.  Motion carried 6-0.

Adjournment (Sine Die) The Board President adjourned “sine die” the final meeting of the 2019-2020 School Board at 7:02 p.m.

New Board of Education – Organization of the 2020-2021 Board

Board Secretary, Jeff Swartzentruber, called the meeting to order at 7:03 p.m.

Nominations for President of the Board of Directors for the 2020-2021 School Year: Jeremy Pickard nominated Jeremy Gugel for President of the Board.  Additional nominations were requested by Swartzentruber, and there were none.   Seconded by Gabrielle Frederick.  Motion carried 5-0 as Jeremy Gugel abstained from voting.

Nominations for Vice-President of the Board of Directors for the 2020-2021 School Year:  Jeremy Pickard nominated Denise Chittick for Vice-President.  Additional nominations were requested by Swartzentruber, and there were none.  Seconded by Gabrielle Frederick.  Motion carried 5-0 as Denise Chittick abstained from voting.

The Oaths of Office were administered to Jeremy Gugel as President and Denise Chittick as Vice President of the School Board for the 2020-2021 School Year.

New President Jeremy Gugel, again, called the meeting to order.

Denise Chittick moved to adopt the agenda as presented for the New Board.  Seconded by Gabrielle Frederick.  Motion carried 6-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings – No additional minutes are presented for approval at this time;

Finance Report

The Finance Report for October 2020;

Payment of Bills

The bills as listed for November 9, 2020; Prepaid Bills; and Hills Bank ACH Transactions for the month of October 2020;

Open Enrollment Requests

Shanda Bergren requests Jardin Mufaume (Grade 11), attend Mid-Prairie from English Valleys Community School District for the 2020-21 School Year;

Personnel Items

Contract issued to Matthew Hoeppner, Varsity Softball Head Coach, $4,197.90 per season;

Fundraising Requests – No fundraising requests were presented for approval;

Mary Allred seconded the consent items.  Motion carried 6-0.

Finance

SBRC Resolution for Additional Allowable Growth for Enrollment and ELL

Superintendent Schneider noted the additional allowable growth resolution that, if passed, will allow the District to increase spending authority of $79,808 for Open Enrollment Out in the Fall for the 2021 School Year and of $7,757 for ELL Beyond 5 Years.   These amounts are a result of the Certified Enrollment data from the October 1, 2020, count date.

Gabrielle Frederick moved to approve Resolution 1109201 for increased spending authority of $79,808 on Open Enrollment Out for the 2020-2021 School year and $7,757 for ELL Beyond 5 Years.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                       - absent

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 6-0.

7:15 PM – Public Hearing – Bus Specifications

Board President Gugel opened the Public Hearing for School Bus Specifications.  No one spoke. The Public Hearing closed at 7:16 p.m. 

Approval of Bus Specifications and Request for Bids

Board President Gugel asked the Board if there were any questions, clarifications or discussion for the School Bus Specifications as presented.

Denise Chittick moved to approve the bus specifications as presented and to put the specifications out to bid with a due date of December 15, 2020 at 1 p.m.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Student Learning

Mid-Prairie ESports

Board President Gugel asked if there were any questions or additional discussion items related to the ESports presentation from the Work Session agenda item earlier in the meeting.  There was a request of the Board to move to create an ESports program if that is the direction the Board believes is needed at this time. There are 3 seasons split as Fall, Winter, and Spring.  The first season would be Spring 2021.

Jeremy Pickard moved to approve E-Sports as a District Official Activity and approve the expenditure of no more than $31,777.00 for computer equipment to support the activity and that will remain a part of the High School Business lab.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Sharing Agreement with Hillcrest Academy for Girls Basketball

Superintendent Schneider shared that the District has been approached by Hillcrest Academy Officials about the possibility of sharing High School Girls Basketball.  If the District were to share Girls High School Basketball, it would not move the District to a higher classification than 3A.  It is reported that we currently share Wrestling and Girls Soccer with Hillcrest Academy.  Activities Director, Tyler Hotz shared of his discussions and feedback received to date.  Hillcrest Academy would provide a coach at their cost.  While Hillcrest Academy would like an answer very soon, the final decision on sharing Girls Basketball is a decision of the Board.  It is expected that there would be two students, possibly three for this season.

Gabrielle Frederick moved to approve Hillcrest Academy’s request to share High School Girls Basketball with Mid-Prairie Community School District for the 2020-2021 School Year, effective immediately.  Denise Chittick seconded the motion.    Motion carried 6-0.

Current District COVID Situation

Superintendent Schneider shared the District’s current status with regard to COVID.  There was discussion between Board Members and Administration about the ongoing navigation of the current of situation and the types of criteria that may need to be set as parameters for any future decision.  While it appears there is slight improvement from last Wednesday’s meeting.  10% of the teachers, 32% of the Paraprofessionals—17% overall for staff—were absent today, November 9th.  Student absence data jumped from <6 to 16 with Positive COVID Test today.  14.4% of the students were absent today for COVID Positive Test, COVID quarantined, and other illnesses.  The District would qualify for application to the State for 100% on-line learning at the illness percentage we are experiencing.  There is no doubt that District numbers are increasing overall and very similar to both Washington County and Johnson County statistics.  The Board expressed appreciation for the ongoing work of the Administration AND the Staff due to the unknowns each day.  The Administrators agreed that the Staff have stepped up in a significant way and expressed thanks for their investment in the situation, especially their graciousness.  This includes teaching the students who are quarantined.  Discussion of development of a matrix continues, though a hard and fast set of parameters may add a different type of stress to the complexities of the situation.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 8:25 p.m.

November 4, 2020 SPECIAL MEETING

Mid-Prairie Community School District    

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 4, 2020 – 6:00 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Superintendent Schneider made a statement to explain why there was not a twenty-four notice prior to this meeting. This meeting is considered an emergency meeting resulting in information that came to light this morning due to staff and student absences where action may be required.

Board members present Mary Allred (in person), Denise Chittick (in person), Gabrielle Frederick (via Zoom), Jeremy Gugel (via Zoom), Jodi Meader (via Zoom), Jeremy Pickard (joined the meeting via Zoom at 6:10pm) and Marianne Schlabach (via Zoom).

Board members absent:  Jeremy Pickard.

Staff Present:  Superintendent Mark Schneider, Business Manager/Board Secretary Jeff Swartzentruber

Principals in Person:  Robin Foster, Marc Pennington, Bill Poock, Amy Shalla, Jay Strickland

Principals by Zoom:  Rachel Kerns

Other members of the staff and public joined the meeting by Zoom Link.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

Current District COVID Situation

Superintendent Schneider discussed the current COVID situation as there has been a spike in COVID related illnesses and quarantined related numbers in the area for Washington and Johnson Counties.  The increase has translated into corresponding increases absences for staff and students within the District buildings, particularly one building West Elementary.  Schneider shared absence numbers for staff—teachers, paraprofessionals and bus drivers—for the current day.  These are absences for reasons which are beyond our/their control—COVID infections, quarantine, other illnesses, and care for family members affected.  This rise in numbers not only affects the health of students and staff but also creates staffing concerns, especially in finding substitutes for staff.  The administration recommends to the Board that the District closes Preschool classes for the short term starting November 5th with a re-examination of the closure on November 11th for possible reopening on Monday, November 16th.  It is also recommended that the Board take up further discussion during the November 9th meeting on decision making criteria in an effort to insert predictability into decisions on holding in person learning/classes for the remainder of the School Year.  The Board asked questions for clarification and discussed initial thoughts and insights on the on-going issues surrounding COVID affects on in person learning.

Denise Chittick moved to approve the short term suspension of Preschool three year-old and four year-old Classes starting Thursday, November 5th with a re-evaluation on Wednesday, November 11th.  Mary Allred seconded the motion.    Motion carried 7-0.

Adjournment

The meeting adjourned at 6:17p.m.

October 26, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 26, 2020 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Gabrielle Frederick.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Jeremy Pickard moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

WORK SESSION

Facility Use Discussion

Superintendent Schneider, Activities Director, Tyler Hotz, and Building Administrators discussed the current policy of not allowing outside parties to use School facilities during the COVID crisis.   They then presented a document of Guidelines and Procedures for Non-School Sponsored Activities.  They are recommending to open the buildings for these activities beginning the week of November 2, 2020 using these guidelines.  The document reflects a consistent approach similar to what other Districts in the Conference are doing.  The Board asked questions about a number of the items within the document.

Hybrid Learning Plans

Building Administrators discussed the work they have done to develop a Hybrid Learning Plan for the buildings.  The Administrators are reviewing the cutoff by Alphabet for the groupings of students to two groups.  They would look at Monday, Thursday every other Wednesday for one group and Tuesday, Friday and every other Wednesday for the other group.  Students on their out of building days will be have materials developed for use similar to quarantined process currently in place.  High School students could use Zoom into their classrooms.  Special Education is updating processes that were developed in the Spring of last School Year.  Through inquiry with other Districts in the Hybrid method, it is found that those districts are covering about 50% of the desired material.  Those Districts are looking at ways to increase the material covered, and our Administrators are also looking at how that would be addressed.  The challenges go beyond the classroom to Transportation and Food Service as well.  Board members asked questions of clarification of the group and of individual buildings.  The Board expressed appreciation for the work to date.

Preliminary Enrollment Figures

Superintendent Schneider reported on the preliminary enrollment numbers for the district.  Count Day is October 1st.  The numbers remain preliminary until close to mid-November. The District is down 0.10 students compared to last year.  Schneider shared the details for Preschool, Resident Students, Open Enrolled In Students, and Home School Program.  Districts with students Open Enrolling into Mid-Prairie total 22 compared to 18 for last year’s count.  He summarized by celebrating this as good news for Mid-Prairie, especially as compared to other Districts.

Board Member and Administrator Dialogue

Administrators expressed a sense of calmness at this juncture.  However, it is noted that things can change rapidly.  Business Manager Swartzentruber note that the annual audit fieldwork happens tomorrow, October 27th.

School Board Policy Review – 500 Series

Superintendent Schneider discussed the School Board Policy review of the 500 Series of Policies. Policies were reviewed, especially the items that possibly change, or where policies may differ from the Model Policies suggested via IASB. This will be continued at the end of the Business Session.

Board Development and Inservice Activities

Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jeremy Pickard moved to approve the following consent items.  The TCIT contract was tabled due to questions about whether the program is active for this School Year due to COVID.

Minutes of Previous Meetings

The minutes of October 12, 2020;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for October 26, 2020;

Open Enrollment Requests

Christine Brito requests Ruth Taylor (Grade 11) and Theresa Taylor (Grade 9), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Personnel Items

Contract issued to Wendy Klostermann, Bus Driver, $23.16 per hour;

Contract issued to Kyle Mullet, Varsity Head Baseball Coach, $4,197.90 per season;

Contract issued to Kevin Cortum, 7th Grade Girls Basketball Coach, $2,226.87 per season;

Work Agreement Issued to Aubrey Keaough, Highs School Paraprofessional, $13.76 per hour;

Resignation of Elaine Curtiss, High School General Cook, $13.63 per hour, effective October 19, 2020;

Fundraising Requests

MP Volleyball requests approval to raise funds from September 1st to September 9th through Candle Sales for volleyball equipment and Middle School Uniforms;

MP Basketball requests approval to raise funds through by holding a Jamboree on November 23rd for practice jerseys, Middle School jerseys, volunteer coach, and coach/player gear and equipment;

Post Prom Committee requests approval to raise funds through the sale of MP logoed corn hole board game from October 2020 to February 2021 for support of the 2021 Post Prom Activities and expenses;

Post Prom Committee requests approval to raise funds through a 50/50 Raffle on October 16th Football game for support of the 2021 Post Prom Activities and expenses;

Post Prom Committee requests approval to raise funds through hosting a half-time free through shot contest from November 2020 to February 2021 for support of the 2021 Post Prom Activities and expenses;

Post Prom Committee requests approval to raise funds through the painting of MP logo’s on driveways and sidewalks from November 2020 to February 2021 for support of the 2021 Post Prom Activities and expenses;

Post Prom Committee requests approval to raise funds through participation in a vendor fair/food booth on December 5th for support of the 2021 Post Prom Activities and expenses;

Tabled the Approval of the Grant Wood AEA Teacher-Child Interaction-Universal Training Method Contract for the 2020-2021 School Year.

Denise Chittick seconded the consent items.  Motion carried 6-0.

Student Learning

Second Reading of School Board Policy 505.5, Graduation Requirements

Superintendent Schneider noted that the policy had passed at the October 12, 2020 meeting on First Reading.  Time was provided for any questions or further discussion, and there was no further discussion.  The recommended language is for the changes for the 2020-2021 School Year only.

Denise Chittick moved to adopt Board Policy 505.5, Graduation Requirements on Second Reading as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

Finance

Set Public Hearing for School Bus Specifications

Superintendent Schneider discussed the need for replacement of two school buses according to the ongoing replacement schedule.  This year we are working with a State of Iowa Volkswagen Settlement Grant that is 25% of each vehicle to a maximum of $45,000 or $55,000 total award for both buses.  Specifications have been developed and need to be viewed by the public for input.  A request for a Public Hearing on November 9, 2020 at 7:15p.m. is recommended.  The Bid due and opening date will be December 15, 2020, at 1 p.m.   The Board expressed a desire to see a bus or two having Wi-Fi for the long trips to Conference Schools in the North.

Jeremy Pickard moved to approve a Public Hearing for School Bus Specifications on November 9, 2020 at 7:15 p.m.  Denise Chittick seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

School Board Policy Review – 500 Series

Superintendent Schneider continued this item from the Work Session at the beginning of the meeting and finished the 500 Series.  Minor modifications were noted.

Board Development and Inservice Activities

IASB Convention will be virtual this year.  It begins on Wednesday, November 18th through the 19th.  Board members provided Secretary Swartzentruber with direction to register those planning to attend the Convention.  He will complete the registrations as soon as possible.

Superintendent Schneider will provide materials to the Board for his annual evaluation, scheduled for the second November meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 9, 2020, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Reorganization Meeting, HSAP presentation, Public Hearing on Bus Specifications and Bid, and SBRC Resolution on Open Enrollment Out and ELL Beyond 5 years.

Adjournment

The meeting adjourned at 7:41 p.m.

 

 

October 12, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School Gymnasium, Wellman, IA  52356

October 12, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jodi Meader.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 28, 2020;

Finance Report

The Finance Report for September 2020;

Payment of Bills

The bills as listed for October 12, 2020; Prepaid Bills; and Hills Bank ACH Transactions for the month ended September 30, 2020;

Open Enrollment Requests

Zach Williams and Skyler Winter request Dexter Williams (Prekindergarten), attend Mid-Prairie from Iowa City Community School District for the 2020-21 School Year;

Jamie Kinzenbaw requests Jase Kinzenbaw (Grade 4) and Jordyn Kinzenbaw (Grade 2) attend Washington Community School District from Mid-Prairie;

Personnel Items –None presented for consideration;

Fundraising Requests –None presented for consideration;

Mary Allred seconded the consent items.  Motion carried 6-0.

Student Learning

Reevaluation of Face Coverings

President Schlabach briefly reviewed the happenings from the last meeting.  Face coverings are currently required in all Mid-Prairie Buildings.  At the September 28th meeting, after the public forum, the Board members each stated their current position.  In light of the newly announced guidance on September 28th with the promise of written and released guidance the following day—September 29th—with respect to masks and quarantine situations, the Board tabled the decision for face coverings on September 28th.  Schlabach noted that the guidance talks about face masks and did not include other types of face coverings.  After an additional two weeks of evaluation, the Board discussed the next steps and reasons behind those next steps. Board members discussed that students and staff with special needs or teaching issues need to be considered for exceptions.  Mask breaks at every level were also discussed as a necessity—initially a break taken every two hours and administered by the classroom teacher.  Learning is the ultimate goal for the whole group at Mid-Prairie.  Significant time was spent by the Board in discussion of how face coverings impact extra-curricular activities, both inside buildings and outside, as well as the impact on student participants, expectations for observers/fans—adult and students—to wear face coverings.  Discussion about whether or not to include a specific delineation in the motion for extra-curricular activities took place.  Gabrielle Frederick advocated for the inclusion of face coverings at extra-curricular activities even with the recognition that enforcement could be difficult.  The Board asked Administrators for observations on exceptions, social distancing, and other areas/issues that could be addressed, including extra-curricular activities.

Jeremy Pickard moved to keep face coverings for all students and employees required until further notice, including cloth masks, gators, and face shields while in the buildings and in District vehicles, with additional exceptions of being able to social distance at 6 feet when the administration and teacher/staff work out a plan, and other additional exceptions to include indoor physical education, indoor band practice/class, and any class with a safety concern (i.e. welding), when a doctor’s note is provided for medical reasons, or for students with IEPs as determined by the IEP team; and at a minimum a mask break must be provided every two hours—the mask break may occur within the building when being outside is not possible.  Denise Chittick seconded the motion.    Motion carried 4-2, with Mary Allred and Gabrielle Frederick voting no.

Early Out Schedule

As a follow up to last meeting where the concept was presented, Superintendent Schneider noted the early outs have not been used during the first 6 weeks of the school year.  He recommends the Board consider adding 5 90 minute early out once per week rather than a 2 hour early out every two weeks as shown on the School Calendar.  The specific dates were shared for changes to the calendar.  This strategy would be implemented to the December holiday break and then be reevaluated.  This would allow teachers additional preparation time for students who are quarantined, as this is a significant burden with the levels of quarantine the District has experienced and could experience as the weather changes.

Jeremy Pickard moved to approve a change to the School Calendar schedule to provide for a 90 minute early out once per week through the end of the December holiday break as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

Volunteers in Schools

Superintendent Schneider noted that volunteers and visitors have not been allowed in the school buildings since the beginning of the School Year due to COVID concerns.  While there may be interest in having volunteers return to the buildings sometime during the school year, the administrators do not make a recommendation to proceed at this time.  If no motion is made to change the current practice, volunteers will continue to not be allowed in the buildings.

Southeast Iowa Link Cares Act Funding Grant Application

Superintendent Schneider discussed the grant applications for Southeast Iowa Cares Act Funding.  The organization has made available grants of up to $20,000 to organizations that provide services to individuals with mental health challenges.  The District’s At-Risk team is preparing a grant application that was shared with the Board.  The application will require School Board approval as the application is for more the $5,000.

Gabrielle Frederick moved to approve the grant application to Southeast Iowa Link as presented.  Jeremy Gugel seconded the motion.    Motion carried 6-0.

School Board Policy 505.5 – Graduation Requirements

Superintendent Schneider discussed the necessity to make a change for Graduation Requirements due to the transitions in this year between the High School Building, Home School Assistance Program and the Virtual Academy due to COVID.  He presented the recommended language for the changes just for the 2020-2021 School Year.  The Board asked questions for clarification. 

Gabrielle Frederick moved to adopt Board Policy 505.5, Graduation Requirements on First Reading as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Announcements and Suggestions for Next Meeting

The Board asked for discussion of metrics in measuring data and determining when a change from in-person learning, moves to hybrid, or virtual and then back.

Discussion of use of buildings by outside groups and hear recommendations on if or when this might be allowed.

The next regular Board meeting will be on Monday, October 26, 2020, at 6:15 p.m. at the Community Room at Central Office.  Agenda items to include the above noted items requested by the Board.

Adjournment

The meeting adjourned at 8:27 p.m.

September 28, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School, Gymnasium, Wellman, IA  52356

September 28, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jodi Meader.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

There were 87 persons from the public and staff in attendance, not including Building Principals.

Gabrielle Frederick moved to adopt the agenda with one change, to move the Reevaluation of face coverings in the Student Learning agenda items up with the Public Forum.  Seconded by Mary Allred.  Motion carried 6-0.

BUSINESS MEETING 

Public Forum– 7:01 p.m.

Mark Schneider read an email from the Director of Washington County Public Health that came on 9/28/2020 at around 1:00p.m.  The specifics of the new guidance will be released on 9/29/2020.

Jeremy Pickard, Vice President of the Board, addressed the crowd with regard to the expectations of the Public Form for the evening.  Fifteen people addressed the Board to state their positions on the continuation, or not, for face coverings requirements in the District as implemented at the August 3, 2020 meeting.

The Public Forum was closed by Vice President Pickard at 7:58 p.m.

Reevaluation of Face Coverings

Each Board member gave a statement of their evaluation of the situation and the feedback that has been provided through the two public forums, by emails, and other means. The new guidance that came from the Iowa Department of Health this afternoon and to be fleshed out tomorrow makes the timing of the decision a bit more involved.  There is interest on the part of Board members to see the guidance that will be presented tomorrow.  Then, the next meeting—October 12th will be a time to decide if there are any changes after the evaluation of that guidance.

Gabrielle Frederick moved to approve the continuance of wearing of face coverings as required until the County Health Department has issued final guidance that can be evaluated by the School Board.  The motion died for the lack of a second.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 14, 2020;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for September 28, 2020;

Open Enrollment Requests

Bob and Carli Robison request Oliver Robison (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2020-21 School Year;

Mark and Andrea Farrier request Rebecca Farrier (Grade 10) and Sarah Farrier (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2020-21 School Year;

Personnel Items

Work Agreement issued to Rachel Sather, West Elementary Special Education Paraprofessional, $13.76 per hour;

Contract issued to Amy Conrad, District Bus Driver; $24.66 per hour;

Resignation of Krista Thornton, Middle School Special Education Paraprofessional, $14.44 per hour, effective September 14, 2020:

Resignation of Erin Campbell, High School Special Education Paraprofessional, $13.79 per hour, effective October 2, 2020;

Fundraising Requests – None Presented;

Gabrielle Frederick seconded the motion.  Motion carried 6-0.

Student Learning

Open Enrollment

Superintendent Schneider asked the Board if Open Enrollment applications should continue to be honored for the 2020-2021 School Year after the tonight’s meeting, and if so for how long.  Normally there is a March 1st deadline, and the District, through Administrative decision, has worked with families and other Districts to make decisions that families believe are best for their students.  The District will continue to recommend approval if both Districts are in agreement.  Schneider would like discussion on whether these requests would be approved during this late date.  Open Enrollment goes both ways, both in and out of the District.  Does the Board want to approve these or will there be a determined date when these would no longer be evaluated?  The Board asked questions for clarification on funding and Virtual Academy.

Jeremy Pickard moved to approve that Open Enrollment In application will cease to be honored effective September 28, 2020 for the 2020-2021 School Year.  The motion died for lack of a second.

Open Road Driving Contract

Superintendent Schneider reported in September of 2017 the District entered a 3-year contract with Open Road Driving School to provide Driver’s Education Classes for students in the District.  That contract has expired and a new agreement is needed to continue.  The tuition has been in $370.00 per student during the previous 3-year agreement.  If Open Road Driving School has met expectations and would continue, they are requesting another 3-year agreement at $385.00 per student.  The students can go to any driving school they wish to attend.  This contract provides a way for free and reduced students, as well as, all other students of the District to attend a driving school with a company the District has contracted with for these services.  

Gabrielle Frederick moved to approve Open Road Driving School for a three-year contract ending in the Summer of 2023 with Student Tuition at $385.00 per student.  Mary Allred seconded the motion.    Motion carried 6-0.

Early Outs

Superintendent Schneider noted that early outs have not been used during the first 6 weeks of the year.  He recommends the Board consider having a 90 minute early out once per week rather than a 2 hour early out every two weeks as shown on the School Calendar.  This would be done through the December holiday break and then be reevaluated.  This would allow teachers additional preparation time for students who are quarantined, as this is a significant burden with the levels of quarantine the District is experiencing.  This is being presented tonight for evaluation at tonight’s meeting or at the first meeting in October.

Mary Allred moved to table this item until the October 12th meeting.  Denise Chittick seconded the motion.  Motion carried 6-0.

Finance

Resolution for the Special Education Program Additional Allowable Growth

Superintendent Schneider reported that the Special Education Deficit for the 2019-2020 School Year was $459,835.  It is less than the $502,198 from 2018-2019 most likely due to COVID-19 school shut down in the latter part of the school year.  The Special Education Supplement has been certified as required by the state before the September 15, 2020 deadline.  In order to be eligible for reimbursement a resolution for Allowable Growth and Supplemental Aid for a negative Special Education Balance is required to be filed with the Iowa Department of Education.  We are rounding this amount up in order to assure that we have sufficient amounts in case of changes made by the Department of Education.

Gabrielle Frederick moved to approve Resolution 0928201 for additional allowable growth to cover 2019-2020 special education costs in excess of funding up to $470,000.  Denise Chittick seconded the motion.  

Roll Call Vote:    Gabrielle Frederick      - yes

                            Mary Allred                   - yes

                            Jodi Meader                  - absent

                            Jeremy Pickard              - yes

                            Marianne Schlabach    - yes

                            Jeremy Gugel                - yes

                            Denise Chittick             - yes

Motion carried 6-0.

Resolution for Limited English Proficiency Additional Allowable Growth

Superintendent Schneider reported that the Limited English Proficiency (LEP) Deficit for the 2019-2020 School Year was $15,927.86.  These are costs in excess of the Categorical Funding.  The amount for this year is less than the $29,145.22 requested for the 2018-2019 School Year.  The LEP filing has been certified as required by the state before the September 15, 2020 deadline.  In order to be not be impacted by this deficit, a resolution for increased Allowable Growth for a negative LEP Balance is required to be filed with the School Budget Review Committee through the Iowa Department of Education.

Gabrielle Frederick moved to approve Resolution 0928202 for additional allowable growth of $15,927.86 to cover the 2019-2020 LEP costs in excess of funding.  Mary Allred seconded the motion.  

Roll Call Vote:    Gabrielle Frederick      - yes

        Mary Allred          - yes

        Jodi Meader          - absent

        Jeremy Pickard        - yes

Marianne Schlabach       - yes

Jeremy Gugel         - yes

        Denise Chittick        - yes

Motion carried 6-0.

 

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 12, 2020, at 6:15 p.m. at the High School Multi-Purpose Room (Central Office Community Room.)  Agenda items to include: Face Covering Decision.

 

Adjournment

The meeting adjourned at 9:11 p.m.

 

September 14, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 14, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick (joined the meeting at 7:05 p.m.), Jeremy Gugel, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jodi Meader and Gabrielle Frederick (joined the meeting at 7:05 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Jeremy Pickard moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 5-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jeremy Gugel moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of August 24, 2020 and September 8, 2020;

Finance Report

The Finance Report for August 2020 and the Pre-audit Finance Report for June 2020;

Payment of Bills

The bills as listed for September 14, 2020; Prepaid Bills; and Hills Bank ACH Transactions for the month of August 2020;

Open Enrollment Requests

Haley LeGrande and Tyler Bartlow request Jack Bartlow (Grade 3), attend Mid-Prairie from Eddyville Blakesburg Community School District for the 2020-21 School Year;

Amanda Alvis requests Nirvana Kephart (Grade 10), Cyaden Schenkel (Grade 8) and Gauge Schenkel (Grade 2), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Joel and Catrina Miller request Aaryanne Parker (Grade 4) and Amiya Parker (Alternative Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2020-21 School Year;

Deb Bogart and Zach Lee request Sawyer Lee (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2020-21 School Year;

Alex and Kelli Schweitzer request Halie Schweitzer (Grade 5) and Williams Schweitzer (Grade 6) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2020-21 School Year;

There are no open enrollment out requests;

Personnel Items

Work Agreement issued to Alyssa Hershberger, East Elementary Paraprofessional, $13.76 per hour;

Contract issued to Danny Hershberger, MS Assistant Football Coach +20, $1,859.07 per annum;

Contract issued to Anna Jabbari, MS Assistant Volleyball Coach +20, $1,859.07 per annum;

Contract issued to Carleen Miller, HS Assistant Volleyball Coach, $2,698.65 per season;

Resignation of Julie Cole, Bus Driver, $23.66 per hour, effective September 11, 2020;

Fall Volunteer Coaches:

Dylan Wertz, Middle School Football Assistant Coach; Up to $1,500 from Football Resale

Nathan Carlson, High School Football Statistician; $400 from Football Resale

Fundraising Requests – None presented at this time;

Appoint Level I Investigators – The following people are appointed Level I Investigators for the District for 2020-2021 per Board Policy 402.3:

Amy Shalla                         Bill Poock                           Jay Strickland     

Robin Foster                      Rachel Kerns                      Marc Pennington

Frank Slabaugh                  Alternate:  Mark Schneider 

Approve Additional Insured School Related Groups – The following associated entities are approved for inclusion in the District Liability and E&O Insurance Policies

Golden Hawks Wrestling Club                      Mid-Prairie Athletic Boosters

Mid-Prairie Community School District Foundation

Mid-Prairie Fine Arts Boosters                     Mid-Prairie Post Prom Committee

Mid-Prairie Student Boosters                       Mid-Prairie Alumni and Friends Association

MP Archery Club

Denise Chittick seconded the consent items.  Motion carried 5-0.

Student Learning

COVID-19 Update

(Gabrielle Frederick arrived at 7:05 at the beginning of this agenda item)

Marianne Schlabach invited Sherry Evans, Head Volleyball Coach and Zeb Evans, Assistant Volleyball Coach—as they were unable to attend the special meeting on September 8th—to discuss the volleyball ticketing allocation and seating concerns, especially in light of number of students quarantined.  Concerns were expressed for ticket limits, and a request was made to consider a change of the decision/motion at the September 8th meeting.  The Board asked questions for clarification of them and Activities Director, Tyler Hotz. 

Superintendent Schneider, Administrators provided the Board with an update on the status of COVID-19 within the District.  The District numbers are beginning to flatten with today’s quarantine numbers dropping to 112 students quarantined.  He asked the Board what information would be desired for the September 28th meeting.  The Board requested different types of information related to elementary age students, administrator thoughts on face coverings, and the use of Zoom in the classroom. Schneider shared some thoughts about early outs as these would come back on the calendar in October.

Jeremy Pickard moved to eliminate the tickets limitations for Fall Sports.  Mary Allred seconded the motion.    Motion carried 6-0.

Second Reading of School Board Policy #106 - Discrimination

Superintendent Schneider asked for any questions on Policy #106 on Discrimination and Harassment.  This policy is to fit in with the new Title IX regulations.  Again, this is new and in addition to existing policy.

Jeremy Pickard moved to approve Board Policy 106 – Discrimination and Harassment on Second Reading as presented.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Second Reading of School Board Policy #711.11 School Bus Passenger Restraints

Superintendent Schneider asked for any questions on Policy #711.11 on School Bus Passenger Restraints.  Again, this is the first year that we have buses with seatbelt restraints.  This applies only to the buses with the restraints.

Gabrielle Frederick moved to approve Board Policy 711.11 School Bus Passenger Restraints on Second Reading as presented.  Jeremy Gugel seconded the motion.    Motion carried 6-0.

IASB Assembly Delegate

The board discussed who the representative from this board will be for the 2020-21 School Year.  This year the delegate meeting will be Virtual on Tuesday, November 17, 2020.  It was noted that Gabrielle Frederick served in this capacity for 2019-2020.  She explained what happens at the Delegate Session for Board Members and expressed thanks for the opportunity.

Jeremy Gugel moved to appoint Gabrielle Frederick as the School Board Representative as the IASB Assembly Delegate.  Mary Allred seconded the motion.    Motion carried 6-0.

Finance

Annual Treasurer’s Report

Business Manager and Board Secretary Jeff Swartzentruber provided the 2019-2020 Treasurers Report.  The report presented is the Summary Treasurer’s Report from the Iowa Board of Education Portal.  Net Operating Fund Balance increased by $264,000 for the Fiscal Year.  Swartzentruber discussed the reasons for the decreases in Fund Balance for the SAVE Fund, PPEL Fund, Debt Service Fund, and Nutrition Fund during the year as a number of large planned purchases were made and Debt was either refinanced or paid down during the year.  The Board asked questions for clarification.

Gabrielle Frederick moved to accept the Fiscal Year 2019-2020 Treasurers Report as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Wrestling Room Addition

Superintendent Schneider introduced Tyler Hotz, Activities Director, Justin Garvey, Head Coach for Varsity Wrestling, and Randy Billups, Assistant Coach for High School Wrestling to discuss the need for a wrestling room addition.  Participation in the Wrestling program has increased dramatically in the past two years and appears to be on track to increase this year.  The cost of the addition is estimated to be $35,000 after donations of materials and labor are considered.  The funds are planned to come from, Donations from various groups and individuals and the annual PPEL match for Athletics of $15,000.  The group is waiting on Fire Marshall approval prior to proceeding further and assuming Board approval to proceed.

Jeremy Pickard moved to approve to proceed with the construction of an addition to the High School Wrestling Room.  Denise Chittick seconded the motion.    Motion carried 6-0.

Washington and Johnson County Conference Boards

The board discussed who the representatives for these boards will be for the 2020-2021 School Year. Both boards work to approve the County Budget via the Assessor’s Office.  It is noted that Gabrielle Frederick is the Johnson County resident amongst the School Board Members.  Gabrielle Frederick represented Mid-Prairie at Johnson County and Mary Allred represented Mid-Prairie at Washington County in the prior fiscal year.

Jeremy Pickard moved to approve Gabrielle Frederick as the Johnson County Representative to the Johnson County Conference Board and Mary Allred as the Washington County Representative to the Washington County Conference Board for the 2020-2021 School Year.  Denise Chittick seconded the motion.    Motion carried 6-0.

Interest Based Bargaining School Board Representative

The board discussed who the representatives from the Board will be for the 2020-21 School Year.  Marianne Schlabach and Denise Chittick served in this capacity last year with approximately two meetings per month from November to March or April and scheduled to precede School Board meetings.  The first meeting will be prior to the November 25th School Board meeting.  Then future meetings will also be prior to the School Board meetings.  Jeremy Gugel and Denise Chittick both volunteered to serve for the upcoming year.

Gabrielle Frederick moved to appoint Jeremy Gugel and Denise Chittick as the School Board Representatives to the Mid-Prairie School District Interest Based Bargaining Committee for 2020-2021 School Year.  Mary Allred seconded the motion.    Motion carried 6-0.

Work Session

Review Series 500 School Board Policies

Superintendent Schneider and President Marianne Schlabach were to lead the Board on a review of the Series 500 School Board Policies.  This is tabled to a later meeting.

Announcements and Suggestions for the Next Meeting

USDA has funding available for Breakfast and Lunches for all Students.  All Lunch and Breakfast meals are free of charge starting September 14, 2020 until December 31, 2020, or until the funding is exhausted.  Home School Students, Virtual Students, and students not in the buildings will also be able to participate by picking up meals at the buildings with kitchens.  There will be no deliveries.

The next regular Board meeting will be on Monday, September 28, 2020, at 7:00 p.m. at the High School Gymnasium.  Agenda items to include: Special Education Additional Allowable Growth Resolution, and Limited English Proficiency Additional Allowable Growth Resolution.

Adjournment

The meeting adjourned at 8:11 p.m.

September 7, 2020 (SPECIAL MTG.)

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School Multi-Purpose Room, Wellman, IA  52356

September 8, 2020 – 6:00 p.m.

SPECIAL MEETING

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Jay Strickland, and Tyler Hotz.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

BUSINESS MEETING

Public Forum– 6:02 p.m.

No one spoke.

Student Learning

Transportation Agreement with Cedar Rapids Community School District

Superintendent Schneider noted the 28E Agreement with Cedar Rapids Community School District (CRCSD) to share Bus Drivers until the start of CRCSD school year or at the latest September 18, 2020.  Bus Drivers of CRCSD will remain the employees of CRCSD if they drive for Mid-Prairie.

Denise Chittick moved to approve the 28E Agreement with Cedar Rapids Community School District to share Transportation personnel as presented.  Mary Allred seconded the motion.  Motion carried 7-0.

COVID-19 Update

Superintendent Schneider and District Administrators provided an update to the Board of the current status of COVID-19 in the District. Additionally, Superintendent Schneider shared with the Board that the Iowa Department of Education changed the application requirements to transition to a 100% online learning model.  Previously, the Iowa Department of Education required the inclusion of quarantined students in the 10% absenteeism rate threshold for application.  Starting Friday, September 4th, the Iowa Department of Education will no longer allow school districts to include quarantined students in the calculation of the absentee rate.

Activities Program discussion included visiting school districts reluctance to come to Mid-Prairie for events based on their perceptions about positive COVID cases and student quarantine numbers.  Various ways to limit crowd size at athletic events were discussed.  Activities Director Tyler Hotz stated that KCTC will be broadcasting the remaining home varsity football games and that a licensing fee has been paid by the District to allow the free broadcast of the remaining home volleyball games in the Mid-Prairie High School Gymnasium.

Gabrielle Frederick moved to authorize the Activities Director to maximize seating to assure social distancing by allotting 4 tickets for Football per participating athlete and 3 tickets for Volleyball per participating athlete with a lottery of the remaining home tickets for the Mid-Prairie Student Body for all events.  Denise Chittick seconded the motion.    Motion carried 6-1 with Mary Allred casting the dissenting vote.

Adjournment

The meeting adjourned at 7:50p.m.

 

August 24, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School Multi-Purpose Room, Wellman, IA  52356

August 24, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of August 10, 2020;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for August 24, 2020;

Open Enrollment Requests

Beth Humble requests Landon Humble (Grade 7) and William Waddell (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2020-21 School Year;

Joy Kim requests Hannah Kim (Grade 10) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2020-21 School Year;

Erik and Erin Schulte request Calvin Schulte (Grade 7) and Holley Schulte (Grade 6) attend Mid-Prairie’s Home School Assistance Program from College Community School District for the 2020-21 School Year;

Jake and Becky Mangold request Marnie Mangold (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Chuck and Angie Miller request Brayden Miller (Grade 6) and Ena Miller (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2020-21 School Year;

Christopher and Heather Ganger request Cade Ganger (Grade 2), Hannah Ganger (Kindergarten) and Sadie Ganger (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2020-21 School Year;

Lisa Douglas requests Aldan Waddell-Douglas (Grade 10) attend CAM Community School District from Mid-Prairie;

Personnel Items

Contract issued to Aaron Coghlan, Assistant Varsity Football Coach, $3,130 per annum;

Contract issued to Angie Boyse, Assistant Varsity Basketball Coach, $2,599 per season;

Contract issued to Caitlyn Anderson, 4th Grade Teacher, $38,906 per annum;

Contract issued to Terry Kroemer, District Bus Driver, $24.66 per hour;

Contract issued to Beth Hanselman, MP East School Nurse, $50,645 per annum;

Contract issued to Emily Pennington, Professional Partner, $1,000 per annum;

Resignation of Wendy Klostermann, Paraprofessional West Elementary, $15.50 per hour, effective August 15, 2020;

Resignation of Lois Dehogues, Paraprofessional East Elementary, $15.44 per hour; effective August 21, 2020;

Resignation of Mallory McArtor, Varsity Head Softball Coach, $4,305 per season; effective August 7, 2020;

Fall Volunteer Coaches:

Justin Barthelman, High School Football Assistant Coach; Up to $1,700 from Football Resale

Kevin Cortum, High School Football Assistant Coach; Up to $1,700 from Football Resale

Dolfi Kalm, High School Volleyball Assistant Coach; Up to $2,000 from Volleyball Resale

Zeb Evans, Volleyball Assistant Coach; Up to $2,000 from Volleyball Resale

Fundraising Requests – None submitted

Jodi Meader seconded the consent items.  Motion carried 7-0.

Finance

Driveway Interest

Superintendent Schneider shared of the interest of the adjacent landowner, Elwyn Stutzman, to the East of the East 15 acre parcel in gaining access to his property through the new driveway the District recently created.   There are options to sell a portion of the parcel or provide an easement to his property.  Stutzman’s proposal would be to purchase 1 to 2 acres from the District.  Stutzman provided a rough sketch/map of his proposal and provided an explanation.  The Board asked questions of Stutzman and Schneider for clarifications and details. The general direction the Board suggested was to look into a temporary easement.  Stutzman expressed reservations on a temporary easement and thought once a longer term vision of the property it would make him more comfortable to wait.  He would be interested in a three-year easement.  There seemed to be consensus on pursuing a three-year easement.

Student Learning

First Reading of School Board Policy #106 - Discrimination

Superintendent Schneider discussed Policy #106 on Discrimination and Harassment.  This policy is to fit in with the new Title IX regulations.  This new, in addition to, existing policy. 

Gabrielle Frederick moved to approve Board Policy 106 – Discrimination and Harassment on First Reading as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

First Reading of School Board Policy #711.11 School Bus Passenger Restraints

Superintendent Schneider discussed Policy #711.11 on School Bus Passenger Restraints.  This is the first year that we have buses with seatbelt restraints.  This applies only to the buses with the restraint. 

Jeremy Pickard moved to approve Board Policy 711.11 School Bus Passenger Restraints on First Reading as presented.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Start of School

Superintendent Schneider and the Administrative Team reported on the happenings at the first day of school, today.  He invited the Administrative Team to share about the happenings of the first day.  There were many positive reports.  There is a mix of face masks and face shield being worn by the students and staff.  Virtual Academy students total nearly 190.  East and West Elementary is at about 82% attendance compared to last year.  Initial class sizes were noted, though solidified numbers will not be available until later in the week.  HSAP has enrolled 486 as of today, an increase of 75 students over last year.  However, this does not take into account normal year anticipated growth for HSAP.  Sports and Activities are to be off to a solid start.  The District is tracking County data and District Student and Staff Absence numbers.  This data is updated daily on the District Website in two different links. 

Announcements and Suggestions for Next Agenda

It was reported that Adult Meal Prices for Lunch have been raised by $0.10 to $3.85 per meal for the upcoming year as the state has increased the minimum Lunch Price for Adults.  Since the Districts approved meal prices from March 2020, were set too low, it is reported that this will be raised.

It was also reported that the 2021 Future Board Agenda link has been added School Board Document site.

The next regular Board meeting will be on Monday, September 14, 2020, at 7:00 p.m. at the Central Office Community Room.  Agenda items to include: Review the 500 Series Board Policies will be made available prior to the next School Board meeting; and 2019-2020 Treasurer’s Report.

Adjournment

The meeting adjourned at 7:33p.m.

August 10, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Parking Lot, Wellman, IA  52356

August 10, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order in the parking lot of Central Office due to the power outage and the desire to Social Distance.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Jay Strickland, Frank Slabaugh, Tyler Hotz, Teresa Hartley, Nathan Carlson, and Jessica Nafziger.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of July 13, 2020, July 27, 2020, August 3, 2020;

Finance Report

The Finance Report for July 2020 and the first revision of June 2020;

Payment of Bills

The bills as listed for August 10, 2020; Prepaid Bills; and Hills Bank ACH Transactions for the month of July 2020;

Open Enrollment Requests

Michelle King requests Oliver King (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2020-21 School Year;

Jenni Peak requests Owyn Peak (Grade 1), Cayan Peak (Grade 3), and Lyndon Peak (Grade 5), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Lauren Butler requests Chloe Cavegn (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

David and Sara Iverson request Sella Iverson (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Rachel Gold requests Caroline Kovach (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Bill and Lori Minor request Claudia Minor (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

John and Chelsie Wilde request Annabelle Wilde (Grade3), Audrey Wilde (Kindergarten), and Weston Wilder (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Ryan and Christine Oberman request Wyatt Oberman (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2020-21 School Year;

Justin and Ranee Brokaw request Luke Brokaw (Grade 7) and Tessa Brokaw (Grade 5) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2020-21 School Year;

Cory and Chelsea Leonard request Taven Leonard (Grade 10) attend West Liberty Community School District from Mid-Prairie;

Jason and Madeleine Westfall request Rebecca Westfall (Grade 7) attend CAM Community School District from Mid-Prairie;

Personnel Items

Work Agreement Issued to Bryttanye Lynn, MP West Paraprofessional, $13.76 per hour;

Contract issued to Larry Hershberger, School Bus Driver, $23.41 per hour;

Contract issued to Sue Schweinfurth, School Bus Driver, $23.66 per hour;

Resignation of Suzanne Yoder, 4th Grade Teacher, $63,002 per annum, effective August 4, 2020;

Resignation of Stephanie Hoeper, HSAP Supervising Teacher, $40,000 per annum, effective August 4, 2020;

Resignation of Nicole Castillo, High School Paraprofessional, $14.16 per hour; effective August 4, 2020;

Resignation of Ron Jackson, School Bus Driver; $23.91 per hour; effective August 4, 2020;

Resignation of Carol Gehman, School Bus Driver; $25.41 per hour; effective August 4, 2020;

Resignation of Andrew Greiner, Varsity Baseball Coach; $6,127 per season, effective August 4, 2020;

Resignation of Brian Hervey, Assistant Football Coach; $3,832 per season, effective August 4, 2020;

Resignation of David Nisly, MP West Custodian, $15.87 per hour, effective August 31, 2020;

Fundraising Requests – None Presented;

Mary Allred seconded the consent items.  Motion carried 7-0.

Student Learning

Mid-Prairie Resolution 032320

Superintendent Schneider noted that the resolution approved on March 23, 2020 allowed the Superintendent to suspend policy and is active until rescinded by the Board.  Mark proposes to have this on the agenda each time for the Board to consider taking further action or action to rescind.  It will be on the agenda for subsequent meetings until rescinded.  No action taken.  It was noted that it may be best to wait until after the start of the 2020-2021 School Year. 

Student and Parent Handbooks

Superintendent Schneider asked the Building Principals to discuss changes to the Student and Parent Handbooks for the 2020-2021 School Year.  Middle School Principal, Marc Pennington, discussed the Middle School Handbook.  It was noted that change in fever-free hours has been made to all Handbooks from 72 hours back to 24 hours as the Health Department’s adjustment occurred after the original discussion of handbooks.  The revisions come as a result of changing requirements for the Return to Learn Plan due to COVID.  The Board asked questions for clarification and detail.

Gabrielle Frederick moved to accept the Combined Elementary, Middle School, High School Student and Parent Handbooks for the 2020-2021 School Year as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Second Reading - Board Policies 409.2 Licensed Employee Personal Illness Leave; 501.9 Student Absences—Excused; 601.2 School Day; 604.11 Appropriate Use of Online Learning; 907 District Operation During Public Emergencies

Superintendent Schneider discussed the above policies that were passed on First Reading at the July 13, 2020 School Board Meeting.  He again noted that these policies are introduced within the context of the COVID-19 pandemic.  The Board had an opportunity to ask questions and further discuss these policies for additional understanding and anticipated outcomes. 

Gabrielle Frederick moved to approve Board Policies 409.2 Licensed Employee Personal Illness Leave; 501.9 Student Absences—Excused; 601.2 School Day; 604.11 Appropriate Use of Online Learning; and 907.1 District Operation During Public Emergencies as presented on Second Reading.  Denise Chittick seconded the motion.    Motion carried 7-0.

Preparations for Start of School

Superintendent Schneider and Administrators shared about the preparations for the start of the school year as part of the Return to Learn Plan.  Each Building Administrator discussed various considerations given to planning for Social Distancing, Face Coverings, Cohorting of students (in its various forms), Building, entrance and exit strategies for students, Lunch period strategies, Recess strategies, and estimates of students planning to enroll in each of the three options—100% in classroom, Virtual Academy, Home School (using HSAP).  It appears that between 15% and 25% of students are opting for either HSAP or Virtual Academy for at least the first time period.  However, it was noted that the numbers are still pretty fluid and the percentages are early estimates.  Tyler Hotz, Activities Director, discussed developments with Activities and Athletics including Football, Volleyball, Cross Country and Vocal Conference.  Jessica Nafziger, District Nurse representative, discussed building trainings on various aspects of social distancing, handwashing and face covering protocols.  Included in that discussion was approach to waivers for face coverings.  Rachel Kerns, HSAP Director, noted that there are at last 23 families expressing interest in Home School with a HSAP registration day scheduled for Tuesday, august 11th.  Frank Slabaugh, Principal for Virtual Academy, has 131 students signed up for the 100% on-line option.  Jeff Swartzentruber, Business Manager, discussed some aspects of State and Federal funds for COVID related necessities as well as tracking data elements for Washington and Johnson County related to COVID as well as District level data collection related to all absences as reported by District nurses.  The Board asked many questions for clarification on activities, face covering policies, and data collection.  The Board expressed appreciation for the continuing work on Return to Learn.

Finance

2020 2021 Bank Depository Resolution

Superintendent Schneider presented the board with the annual required resolution on District Bank Depositories and limits and recommended Resolution 0810201 for approval.  No changes are proposed at this time compared to the 2019-2020 Fiscal Year.  These are being left in place in the event that planning for Facilities is taken up again at any time during the 2020-2021 School Year.

RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220.  The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.

 

                                             Location of         Maximum Balance           Maximum balance in

Depository name              Home Office       effect under prior             effect under this              

___________________  __________        resolution                           resolution                  .                                  

UMB Bank, N.A. (Formerly

Bankers Trust) (ISJIT)       Des Moines           5,000,000                           5,000,000

Hills Bank Kalona              Hills                       12,000,000                         12,000,000

Federation Bank Wellman                5,000,000                           5,000,000

CBI Bank & Trust               Kalona                    5,000,000                           5,000,000

Miles Capital Mgmnt       Des Moines           2,000,000                           2,000,000

 

Jeremy Pickard moved to approve to approve Resolution 08102001 as presented reading from the resolution.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - yes

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - abstained

Motion carried 6-0, with one abstention.

Announcements and Suggestions for Next Meeting

The next regular Board meeting will be on Monday, August 24, 2020, at 7:00 p.m. at the Central Office Community Room.  Agenda items to include reports on the first day of School, and other items yet to be determined.

Adjournment

The meeting adjourned at 8:10 p.m.

August 3, 2020 SPECIAL MTG.

Mid-Prairie Community School District 

 Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 3, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Staff Present:  Superintendent Mark Schneider, Business Manager/Board Secretary Jeff Swartzentruber.

Approximately 145 to 150 people attended comprised of Parents, Administrators, Teachers, Staff, Media, and other members of the public.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

Public Forum

President Schlabach opened the meeting for public comment related to the Start of School Plan ideas and recommendations at 7:01 p.m. and turned the meeting over to Vice President Jeremy Pickard to conduct the Public Forum. Pickard noted the ground rules, including the desire to keep the forum to about an hour and asked that people who speak address the School Board and not other speakers within the Public Form.  Speakers included:  Staff, Parents, Business Owners/Leaders, Students, and Healthcare Workers (some of the speakers are more than one of the previous categories).  Topics included:  face coverings, physical distancing, risks to staff, risks to students, quality of education provided in the buildings versus virtually, the needs of special education students, statements read by a number of groups, pros and cons of the Hybrid 50% Return to Learn Plan and the 100% Return to Learn Plan, concerns for protection of students and faculty and staff with high-risk health issues, a plea for parent positivity with the children no matter what the decision, what are the consequences for students and staff who do not follow the rules for face coverings, optional versus mandatory face coverings, mental and social health struggles of students, recognition of the state of the US is that we are operating in a pandemic, recognition of the varied strong opinions held in the district, appreciation and recognition for the Teachers, Staff and Administrators within the Mid-Prairie District, and recognition that school this year will NOT be normal. 

President Schlabach closed the Public Forum at 8:17 p.m. and thanked the 20 or so people who expressed their views to the Board.

Start of School

President Schlabach led the Board in continued discussion for the Start of School Plan for 2020-2021 School Year and asked each School Board Member to make a statement.  School Board members each made statements about the decisions to be made.  The options were again named by Board Members during their statements.  They expressed appreciation for the many emails and discussions that came to them in the past couple of weeks.   Finally, it was noted that two motions were needed, one for the start of school and one for the use of face coverings.

Jeremy Pickard moved to approve a Return to Learn Plan for the 2020-2021 School Year 5 days per week 100% face to face in buildings with options for Home School Assistance Program, and Virtual Academy, further that there is a focus on maximizing social distancing for students and a 6 foot distance for teachers.  Mary Allred seconded the motion.    Motion carried 7-0.

Gabrielle Frederick moved to approve the wearing of face coverings as a requirement for the beginning of the 2020-2021 School Year for all students Prekindergarten to Grade 12 and all staff members with this decision to be re-evaluated at the September 28, 2020, School Board meeting.  Denise Chittick seconded the motion.    Motion carried 4-3.  School Board members dissenting: Mary Allred, Jodi Meader, Jeremy Pickard.

Location and Time of Future Meetings

The next regularly scheduled Board meeting will then be on Monday, August 10, 2020 at 7:00 p.m. with location most likely at the Central Office in the Community Room.

Adjournment

The meeting adjourned at 9:29 p.m.

July 27, 2020 SPECIAL MTG.

Mid-Prairie Community School District                                                               

Kalona, Wellman, West Chester

Mid-Prairie High School Multi-Purpose Room, Wellman, IA  52356

July 27, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard (joined the meeting at 7:16 p.m.), and Marianne Schlabach.

Board members absent:  Jeremy Pickard (arrived at 7:16 p.m.).

Staff Present:  Superintendent Mark Schneider, Business Manager/Board Secretary Jeff Swartzentruber, High School Principal Jay Strickland, Middle School Principal Marc Pennington, West Elementary Principal Bill Poock, Alternative Learning Center Principal Amy Shalla, Home School Assistance Program Director Rachel Kerns, Learning Design Coach Frank Slabaugh.

Approximately 50 additional people attended representing the public, parents, and staff.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

Student Learning

School Nurses for 2020-2021 School Year

Superintendent Schneider presented a rationale to the Board for the hiring of additional nursing staff to bring Nurse staffing levels to 4 Full Time Equivalent’s (FTE’s).  Due to the COVID pandemic, the need for additional nursing services in each building will increase significantly.  He expanded upon the reasons.  Currently, there is approximately 2.75 FTE’s on staff.  If we cannot have 4 FTE nurses on staff, then Schneider would request the ability to hire a health paraprofessional staff to fill the gap.   The funding will come from General Fund and General Fund Reserves.

Denise Chittick moved to approve the increase of Nurses up to 4 FTE’s as recommended.  Mary Allred seconded the motion.    Motion carried 6-0.

Mid-Prairie Virtual Academy

Superintendent Schneider and Frank Slabaugh, Learning Design Coach, updated the Board on the approval by the State of the Mid-Prairie Virtual Academy.  Frank has been working on the Virtual Academy for approximately the past year and more intensively the past 3 months.  The State’s approval makes Mid-Prairie the 7th School District in Iowa with a Virtual Academy.  It is intended that the District will contract with Edmentum, who will provide the Iowa certified teachers.  Slabaugh discussed early planning for the numbers of students at the various levels within K-12.  He also shared about the level of participation required by parents, especially at the K-5 levels.  If and upon passage, the Virtual Academy will need a Principal.  Additionally and finally, Schneider recommended Frank Slabaugh to take on the role of Interim Principal in this initial year of the Virtual Academy’s operation.

Denise Chittick moved to approve the creation, implementation, and services of the Mid-Prairie Virtual Academy to begin operations in the 2020-2021 School Year as presented.  Jeremy Gugel seconded the motion.    Motion carried 6-0.

Gabrielle Frederick moved to approve the appointment of Frank Slabaugh as Interim Principal of the Mid-Prairie Virtual Academy for the 2020-2021 School Year.  Jodi Meader seconded the motion.  Motion carried 6-0.

Administrative Recommendation for the Start of School (Jeremy Pickard arrived at 7:16 p.m.)

Superintendent Schneider presented the Administrative Recommendation for the Start of School Plan for the 2020-2021 School Year.  He noted that the Board has stated no action will be taken at tonight’s meeting.  The recommendations are the “big rocks”—the larger items related to the plan—details will be worked out on many items, including but not limited to building level initiatives, leading up to the first day of School on August 24th—4 weeks from today, July 27th.  The Board is tasked with evaluating the recommendations, modifying them, and/or taking a different direction altogether.  Highlights included:

  • Since May 14th the Administrative Team has met 21 times to discuss the elements of the start of school for the 2020-2021 School Year with the last meeting taking place on July 27 just prior to tonight’s meeting.  In between those meetings, the Administrators and Directors have been gathering information, participating in on-line trainings and meetings to gather necessary background information on the many levels of COVID;
  • The Administrative Recommendation contains three options for student learning with corresponding approach and emphasis of each:
    • Part-time In-Person – Students will attend in two groups during, at least the first 4.5 weeks of school, which will reach a 50% attendance time and approximate 50% building capacity;  Social Distancing was the number one concern of Staff related to in-person;
    • Mid-Prairie Virtual Academy 100% Online Learning – Curriculum and course choice will be provided by Edmentum with Iowa licensed teachers;
    • Home School Assistance Program – A Parent-driven curriculum that is assisted by Supervising Teachers within the program;
  • Health Information – This element of the recommendation includes parameters for visitors, face coverings, parents to screen their children/students’ health daily, employees will certify at the beginning of the school year to screen their own health on a daily basis, Implementation of desk/counter dividers, hand sanitizer availability will be a priority, employee training, building specific health and safety procedures tailored for each building, travel restrictions/quarantine for out of country travel, tracking of cases and use of Washington County Public Health Quarantine Guidelines;
  • Transportation Information – Transporting of students, bus/vehicle disinfection and cleaning, bus/vehicle ventilation, comparison and delineation between transport to/from school as compared to transport for Mid-Prairie activities;
  • Cleaning/Disinfecting Buildings – Processes, strategies, and procedures for cleaning and disinfecting buildings by Custodians and Staff;

The Board listened and asked questions for further clarification. Questions centered on classroom capacity in each building.

Public Forum

President Schlabach opened the meeting for public comment related to the Start of School Plan ideas and recommendations by saying the initial plan is to spend one hour at 8:35 p.m. within the Public Forum.  Numerous people spoke on various topics related to the Opening of School including Social Distancing, communication with parents during the process from May to now, people with underlying health conditions—staff and students, a desire to make a requirement of face masks/face coverings for everyone, back up plan if/when the Governor shuts things down again, discussion of the desired permanent plan and what this “end game” might look like, what is the longer term plan—not just the first 4.5 weeks, comments about childcare centers issues versus school issues during part-time in-person school, comments and on mental health impact on children for part-time in-person.

President Schlabach closed the Public Form at 9:35 p.m.

School Board Discussion about the Start of School Plan

President Schlabach led the Board in continued discussion for the Start of School Plan for the 2020-2021 School Year.  She asked the Board to share their individual concerns and perspectives about the options and recommendations currently on the table.  The time spent sharing perspectives provided the board with insights into Board perspectives.  It also provided the Board with opportunity to ask Administrators for information on specific areas of questions.  There was encouragement for creative ways to solve the some of the issues and maybe have additional options.  Concern for mental health conditions was highlighted, as were social interaction possibilities.  There was encouragement of the Board to consider a 100%, “all in” option— and a request to hear thoughts from parents and staff on this option in either additional survey(s) and/or emails to the Board.

Announcements and Suggestions for Next Meeting

Location and Time of Future Meetings

The next Board meeting will be on Monday, August 3, 2020 at 7:00 p.m. at the High School Cafetorium—or room to be determined based upon anticipated size of attendance.  This will be a single topic meeting on the Return to Learn Decision by the School Board.

The next regularly scheduled Board meeting will then be on Monday, August 10, 2020 at 7:00 p.m. with location most likely at the Central Office in the Community Room.

Adjournment

The meeting adjourned at 10:12 p.m.

July 13, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 13, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.  Due to COVID-19 the meeting was conducted via use of ZOOM Meetings.  With the decision to conduct meetings using the ZOOM format, any legal documents required to be signed due to resolutions, etc., may be signed by facsimile signature.

Board members present:   Mary Allred (In Person), Denise Chittick (In Person), Gabrielle Frederick (Via Zoom), Jeremy Gugel (In Person), Jodi Meader (Via Zoom), Jeremy Pickard (In Person), and Marianne Schlabach (In Person).  Voice recognition attendance taken by Board Secretary Swartzentruber for the electronic meeting format.

Board members absent:  None.

Also Present:  Administrators included:  Mark Schneider (In Person), Jeff Swartzentruber (In Person), Rachel Kerns (Via Zoom), Marc Pennington (Via Zoom), Bill Poock (Via Zoom), and Jay Strickland (Via Zoom).  Additional members of the media, public, and staff attended via Zoom.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

A written letter from Sarah M. Showalter on her concerns on the Return to Learn planning was sent to the School Board.  No one else spoke.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 22, 2020 Meeting;

Finance Report

The Finance Report for Year to Date through June, 2020;

Payment of Bills

The bills as listed for July 13, 2020; Prepaid Bills; and Hills Bank ACH Transactions for the month ended June 30, 2020;

Open Enrollment Requests

Craig and Amanda Miller request Dax Miller (Alternative Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2020-21 School Year;

Cassie Wolinsky requests Landon Fox (Grade 9) and Payton Fox (Grade 7), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Josh and Sara Dooley request Benjamin Dooley (Grade 4) and Michael Dooley (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2020-21 School Year;

Jacob and Rachel Schunk request Malachi Schunk (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Jamie Swartzendruber requests Owen Swartzendruber (Grade 11) attend Clayton Ridge Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Jenny Gillam, West Elementary Paraprofessional, $13.76 per hour;

Work Agreement issued to Jodi Kahler, West Elementary Paraprofessional, $15.08 per hour;

TLC Professional Partner Contracts

Contract issued to Kara Beatty, $1,000.0 per annum;

Contract issued to Pete Cavanagh, $1,000.0 per annum;

Contract issued to Andrea Farrier, $1,000.0 per annum;

Contract issued to Jeff Murphy, $1,000.0 per annum;

Contract issued to Emily Pennington, $1,000.0 per annum;

Contract issued to Lori Simon, $1,000.0 per annum;

Contract issued to Jessica Swartzentruber, $1,000.0 per annum;

Contract issued to Traci Zahradnek, $1,000.0 per annum;

Contract issued to Emily Zehr, $1,000.0 per annum;

No Resignations are effective at this time;

Fundraising Requests -- None presented for approval;

Performance Health and Fitness Strength and Coordination Agreement for 2020-2021 – Recommended for Approval.

Mary Allred seconded the consent items.  Motion carried 7-0.

Student Learning

Mid-Prairie Resolution 032320

Superintendent Schneider noted that the resolution approved on March 23, 2020 allowed the Superintendent to suspend policy and is active until rescinded by the Board.  Mark proposes to have this on the agenda each time for the Board to consider taking further action or action to rescind.  It will be on the agenda for subsequent meetings until rescinded.  No action taken.

Student and Parent Handbooks

Superintendent Schneider asked the Building Principals to discuss changes to the Student and Parent Handbooks for the 2020-2021 School Year.  Bill Poock, Principal at West Elementary discussed changes to the Combined Elementary Student and Parent Handbook.   Jay Strickland, High School Principal, discussed the changes to the High School Handbook.  The Board asked questions for clarification and detail.

Jeremy Pickard moved to accept the Combined Elementary and High School Student and Parent Handbooks for the 2020-2021 School Year as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

School Calendar for 2020-2021

Superintendent Schneider noted that as referred to at the June 22, 2020 School Board meeting, the Board had approved the 2020-2021 School Calendar at the February 24, 2020, Board meeting where school started on August 25, 2020 and ending May 28, 2021.  The Administrative Team has been working through a number of back to school ideas and possibilities in light of the COVID-19 crisis and the State of Iowa Return to Learn Plan assignment.  Schneider outlined and reviewed the main changes to the calendar that are recommended for the upcoming School Year as the revision to start on Monday, August 24, 2020, and to suspend the early out days in August and September in favor of a full school day on those days.  The Board asked questions for clarification.

Denise Chittick moved to approve the School Calendar for the 2020-2021 School year as amended for the August 24, 2020 start date and the elimination the early out dates in August and September.  Mary Allred seconded the motion.    Motion carried 7-0.

Board Policies 409.2 Licensed Employee Personal Illness Leave; 501.9 Student Absences—Excused; 601.2 School Day; 604.11 Appropriate Use of Online Learning; 907 District Operation During Public Emergencies

Superintendent Schneider introduced the changed and new Board Policies for consideration and review by the Board.  These are introduced within the context of the COVID-19 pandemic.  He then shared each policy individually with the Board.  The Board asked questions and discussed these policies for additional understanding and anticipated outcomes. 

Denise Chittick moved to approve Board Policies 409.2 Licensed Employee Personal Illness Leave; 501.9 Student Absences—Excused; 601.2 School Day; 604.11 Appropriate Use of Online Learning; and 907.1 District Operation During Public Emergencies as presented on First Reading.  Jeremy Pickard seconded the motion.    Motion carried 7-0.

Preparations for Start of School

Superintendent Schneider reported on the status and current processes underway for the start of the 2020-2021 School Year.  When MPCSD closed in March, the Administrative Staff, Directors, Nurses, Custodians and others were charged with doing research on what an opening of the Schools would look like in August.  The next phase, which is just now being entered into in mid-July, is the process of deciding what School will look like within the three scenarios—Face to Face in buildings, On-line Learning, or a Hybrid of the other two.  He shared preliminary results of the Parent Survey.  578 responses were received for the Parent Survey.  He also shared preliminary results of the Staff Survey.  It is noted that the survey for Staff closes at the end of the day, today, July 13, 2020.  160 responses were received for the Staff Survey to date.  Schneider will compile the comments and share those with the Board.

2021 IASB Legislative Priorities

Superintendent Schneider and Board President Schlabach led a discussion on the Legislative Priories list provide by IASB.  Previous year priorities chosen included:  Mental Health, Teacher Leadership and Development, Alternative Licensure, School Funding, and SAVE Fund Extension.   The Board Members provided their input for the legislative priories to include:

  • 7. Mental Health – Supports Efforts to establish comprehensive community mental health systems to offer presentative and treatment services and school mental health programs;
  • 10. Area Education Agencies – Supports full funding of the area education agencies to provide essential services in a cost-effective manner to school districts;
  • 15.  Teacher Recruitment and Licensure – Supports additional tools to attract individuals to the teaching profession, especially for teacher shortage areas;
  • 19. Supplemental State Aid – Supports setting supplemental state aid at a rate that sufficiently supports local districts’ efforts to plan, create, and sustain world-class schools;
  • 21. Bond Issues – Supports allowing school bond issued to be passed by a simple majority vote, as well as supports authority to levy a combination of property taxes and income surtaxes to pay the indebtedness, and clarification that revenue bonds do not count toward the 5 percent statutory limit;

Gabrielle Frederick moved to approve the Legislative Priorities as listed in the above minute for communication to IASB for the 202 2021 Legislative Session.  Jeremy Pickard seconded the motion.    Motion carried 7-0.

Announcements and Suggestions for Next Agenda

Announcements

A second meeting in July will be scheduled.

Location and Time of Future Meetings

The next Board meeting will be on Monday, July 27, at 7:00 p.m. at the High School Cafetorium—or room to be determined based upon anticipated size of attendance.  This will be a single topic meeting on COVID-19 issues as requested by the Board.  The August 10th Meeting Agenda items to include:  2020-2021 Bank Depository Resolution, and other topics to be announced at the end of the July 27th special meeting.

Adjournment

The meeting adjourned at 8:27 p.m.

June 22, 2020

 

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 22, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.  Due to COVID-19 the meeting was conducted via use of ZOOM Meetings.  With the decision to conduct meetings using the ZOOM format, any legal documents required to be signed due to resolutions, etc., will be signed by facsimile signature.

Board members present:   Mary Allred (In Person), Denise Chittick (In Person), Gabrielle Frederick (Via Zoom), Jeremy Gugel (In Person), Jodi Meader (Via Zoom), Jeremy Pickard (Via Zoom), and Marianne Schlabach (In Person).  Voice recognition attendance taken by Board Secretary Swartzentruber for the electronic meeting format.

Board members absent:  None.

Also Present:  Administrators included:  Mark Schneider (In Person), Jeff Swartzentruber (In Person), Robin Foster (Via Zoom), Rachel Kerns (Via Zoom), Marc Pennington (Via Zoom), Bill Poock (Via Zoom), Amy Shalla (Via Zoom), and Jay Strickland (Via Zoom).  Additional members of the media, public, and staff attended via Zoom.

Denise Chittick moved to adopt the agenda as presented with the 28E HSAP Agreement added as an emergency addition.  Seconded by Jeremy Pickard.  Motion carried 7-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No written comments were submitted.  No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 8, 2020;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for June 22, 2020;

Open Enrollment Requests

Phil and Ashley Radeboldt request Dwight Radeboldt (Grade 1), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Derek and Emily Muller request Thomas Muller (Grade 8), Elizabeth Muller (Grade 6), Susanna Muller (Grade 4) and, Jane Muller (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Jordan and Kirah Johnson request Alexander Johnson (Grade 1) and Cody Johnson (Kindergarten) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Contract issued to Brock Brenneman, Middle School Wrestling Coach, $2,183.00 per season;

Resignation of Carl Yoder, Bus Driver, $25.67 per hour, effective June 9, 2020;

Teacher Leader Contracts Issued for 2020-2021 School Year:

Terri Adam, MS Advisory Team, $2,867 per annum;

Ashley Bartels, MS Advisory Team, $2,867 per annum;

Denise Busch, MS Blended Learning Team, $2,867 per annum;

Erin Cavanagh, HS TLC Model Seminar Teacher, $2,000 per annum;

Mary Beth Fiordelise, MS Blended Learning Team, $2,867 per annum;

Rachel Foubert, MS Blended Learning Team, $2,867 per annum

Dianna Geiger, MP West TLC Early Childhood Facilitator, $2,867 per annum;

Maureen Gingerich, MP West TLC Engagement Strategist, $2,867 per annum;

Jill Hartsock, MP West TLC Model Literacy Teacher, $2,867 per annum;

Terra Huber, MS Blended Learning Team, $2,867 per annum

Nora Kehoe, MP East TLC PBIS Coordinator, $2,867 per annum;

Daren Lambert, MS Advisory Team, $2,867 per annum;

Anna Nelson, HS TLC Model Seminar Teacher, $2,000 per annum;

Sarah O’Rourke, HS TLC Model Seminar Teacher, $2,000 per annum;

Jill Poock, MP East TLC Model Literacy Teacher, $1,433.50 per annum;

Sara Puttmann, HS TLC Model Technology Teacher, $2,867 per annum;

Jennifer Roth, MP East TLC Model Literacy Teacher, $1,433.50 per annum;

Lori Simon, District Learning Design Leader, $50,917 per annum;

Schulyer Snakenberg, HS TLC Data Coordinator, $2,867 per annum;

Krista Stutzman, HS TLC Model Seminar Teacher, $2,000 per annum;

Kelly Tyler, MP West TLC PBIS Coordinator, $2,867 per annum;

Emily Zehr, MP East TLC Engagement Strategist, $2,867 per annum;

Volunteer Coaches Summer Sports

Chris Robertson, HS Baseball Assistant Coach, $1,100, From Baseball Resale/Concessions

Joshua Moore, HS Baseball Assistant Coach, $2,300, From Baseball Resale/Concessions

Jay Strickland, HS Baseball Assistant Coach, Volunteer only

Cassidy Rourke, HS Softball Pitching Coach, up to $1,000, From Softball Resale/Concessions

Fundraising Requests – No requests presented for consideration and approval;

Mary Allred seconded the consent items.  Motion carried 7-0.

Student Learning

Mid-Prairie Resolution 032320

Superintendent Schneider noted that the resolution approved on March 23, 2020 allowed the Superintendent to suspend policy and is active until rescinded by the Board.  Mark proposes to have this on the agenda each time for the Board to consider taking further action or action to rescind.  It will be on the agenda for subsequent meetings until rescinded.  No action taken.

District Annual Report

Superintendent Schneider introduced Kristan Hunter, District Curriculum Leader, to discuss the District Annual Report for this year.  The 8-page report draft was shared with Board by page and in detail.  The Board asked questions for clarification.

Mid-Prairie Virtual Academy

Superintendent Schneider and Frank Schlabaugh, Learning Design Leader at Mid-Prairie, shared the background and thought process leading to the development of the Mid-Prairie Virtual Academy.  The Iowa Legislature passed a law to expand the Virtual Academy offerings beyond two schools allowing other schools to offer a Virtual Academy.  Since the passage of the law three other districts have been approved to offer a Virtual Academy.  They also shared the initial draft of the Mid-Prairie Virtual Academy Handbook.  Schlabaugh then presented a slide show on the Virtually Academy Context and Options.  The recommendation given to the Board is to finalize the application and the handbook and apply to the State for approval of the Mid-Prairie Virtual Academy.  The Board asked questions relative to enrollment projections, current enrollment in other Virtual Academies in Iowa, business model and financial structure.  The Board then discussed the pros and cons of the Virtual Academy as well as whether additional information is needed, and if so, what additional information should be requested.

Denise Chittick moved to approve the submission of an application for a Virtual Academy Option for Mid-Prairie to the State of Iowa Department of Education.  Mary Allred seconded the motion.    Motion carried 6-0. (Jeremy Pickard abstained from the vote.)

School Calendar for 2020-2021

Superintendent Schneider noted that the Board had approved the 2020-2021 School Calendar at the February 24, 2020, Board meeting where school started on August 25, 2020 and ending May 28, 2021.  The Administration Team has been working through a number of back to school ideas and possibilities in light of the COVID-19 crisis and the State of Iowa Return to Learn Plan assignment.  Schneider outlined the main changes to the calendar that are recommended for the upcoming School Year.  The calendar recommendation is to revise the School Calendar to start on Monday, August 24, 2020, and to suspend the early out days in August and September in favor of a full school day on those days.  Schneider explained some of the items considered prior to making this recommendation.  No approval is requested tonight.  Prior to asking for approval, the Administration intends to send out two surveys—one to families and one to the interest based bargaining group.  The Board asked questions for clarification and encouraged the plan to send out the surveys as stated.

Administrative Attendance Policy

Superintendent Schneider asked the Principals to present.  Tyler Hotz shared the thought process on absences and the handling of tardies—late to beginning of the day—across the District.  Board members asked about the current policy and additional thoughts on implementation.  It was noted that this is Administrative Regulation and is brought to the Board for their awareness.

2021 IASB Legislative Priorities

Superintendent Schneider and Board President Schlabach led a discussion on the Legislative Priories list provide by IASB.  Previous year priorities chosen included:  Mental Health, Teacher Leadership and Development, Alternative Licensure, School Funding, and SAVE Fund Extension.   The Board is encouraged to review the document prioritize the top five and bring it to the July meeting.

28E HSAP Service Agreements

Superintendent Schneider directed the Board’s attention to three 28E Service Agreements.  The agreements with Clear Creek Amana, English Valleys and Williamsburg School Districts continue the previous school year agreement that allows Mid-Prairie Home School Assistance to provide Home School Assistance Services to the above named districts for the 2020-2021 School Year.  In the 2019-2020 School Year, the Mid-Prairie Home School Assistance Program provided services to 92 students in these 3 Districts for all or a portion of the School Year.  The District receives 0.3 FTE funding from these Districts by direct billing under these agreements.  It is recommended that the District continues in these arrangements exactly the same as last year.

Gabrielle Frederick moved to approve the 28E HSAP Service Agreements for the three districts—Clear Creek Amana, English Valleys, and Williamsburg—for the 2020-2021 School Year as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Announcements and Suggestions for Next Meeting

Senior High Graduation

The graduation ceremony will take place Sunday, June 28, 2020 at 2:30pm at the Football field for graduates, and parents, siblings, and grandparents of the graduates.  Seniors will sit with their families during the ceremony.  In the event of inclement weather, the ceremony will be moved to the High School gymnasium and the attendees will be further limited to graduates, parents and siblings of the graduates.  The Board informally nominated one member, Denise Chittick, to represent the Board and recognized the current circumstances limiting attendance.  The graduation will be broadcast virtually on https://www.kctc.net/mpgraduation.

Location and Time of Future Meetings

The next regular Board meeting will be on Monday, July 13, 2020, at 7:00 p.m. at the Central Office Community Room and via Zoom.  Agenda items to include: School Calendar, AND Legislative Priorities.

Adjournment

The meeting adjourned at 8:49 p.m.

 

June 8, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 8, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.  Due to COVID-19 the meeting was conducted via use of ZOOM Meetings.  With the decision to conduct meetings using the ZOOM format, any legal documents required to be signed due to resolutions, etc., will be signed by facsimile signature.

Board members present:  Denise Chittick (Via Zoom), Gabrielle Frederick (Via Zoom), Jeremy Gugel (Via Zoom), Jeremy Pickard (Via Zoom), and Marianne Schlabach (Via Zoom).  Voice and video visual recognition attendance taken by Board Secretary Swartzentruber for the electronic meeting format.

Board members absent:  Jodi Meader, Mary Allred.

Also Present:  Mark Schneider (In Person), Jeff Swartzentruber (In Person), Robin Foster (Via Zoom), Rachel Kerns (Via Zoom), Bill Poock (Via Zoom), Amy Shalla (Via Zoom), and Jay Strickland (Via Zoom).  Additional members of the media, public, and staff attended via Zoom.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jeremy Pickard.  Motion carried 5-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke. No written comments were presented in advance of the meeting.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of May 11, 2020;

Finance Report

The Finance Report for May 2020;

Payment of Bills

The bills as listed for June 8, 2020; Prepaid Bills; and Hills Bank ACH Transactions for May of 2020;

Open Enrollment Requests

Nick and Jocelynd Brenneman request Ava Brenneman (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2020-21 School Year;

Oralia Espinoza requests Nicole Vazquez (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2020-21 School Year;

Lincoln Cobb requests Brexton Cobb (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Jason and Kim Schilling request Cooper Schilling (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2020-21 School Year;

Marty and Jessica Kelchen request Joseph Kelchen (Grade 5) and Owen Kelchen (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Solon Community School District for the 2020-21 School Year;

Timothy and Lauren Thomsen request Cora Jean Thomsen (Grade 1), Hannah Thomsen (Grade 3), James Thomsen (Grade 6), and William Thomsen (Grade 5) attend Mid-Prairie’s Home School Assistance Program from Solon Community School District for the 2020-21 School Year;

Jamison Buffer requests Ella Buffer (Kindergarten) attend CAM Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Dorothy Miller, Library Media Secretary, $A13.79 per hour;

Resignation of Zeb Evans, High School Assistant Volleyball Coach, $2,661.00 per season, effective May 15, 2020;

Resignation of Dylan Walther, Middle School Wrestling Coach, $2,649.00 per season, effective May 29, 2020;

Fundraising Requests

High School Baseball requests approval to raise funds through campaign for donations in lieu of concession stand proceeds for equipment supplies and volunteer coach stipends;

Grant Wood AEA PowerSchool Agreement – The 2020-2021 Agreement with Grant Wood AEA for the PowerSchool Software solution is approved;

2020 Mid-Prairie ALC Graduates

The following students are recommended to be a June 2020 Graduate of the Alternative High School:

               James West                                      Paul Wittke

Denise Chittick seconded the consent items.  Motion carried 5-0.

Student Learning

Mid-Prairie Resolution 032320

Superintendent Schneider noted that the resolution approved on March 23, 2020 allowed the Superintendent to suspend policy and is active until rescinded by the Board.  Mark proposes to have this on the agenda each time for the Board to consider taking further action or action to rescind.  It will be on the agenda for June 22nd and subsequent meetings until rescinded.  No action taken.

Secondary Science Materials

Superintendent Schneider introduced Kristan Hunter, Curriculum Leader for MPCD, to present on the work of the Secondary Science Curriculum Group.  She invited the group of teachers present to introduce themselves to the Board.  In addition to establishing targets, re-alignment of standards, and learning targets within their courses, the group of teachers in the High School and Middle School buildings reviewed and considered various curriculum resources for the next 7 years.  The recommendation for the learning plan over the next 7 years includes Digital Platform Access elements, updated equipment, and software simulation resources.  The total cost over the 7-year period is $79,653 for both buildings.  The Board asked questions for clarification on equipment updates, grade levels covered, and timing of the arrival of the equipment before Fall classes begin.

Gabrielle Frederick moved to approve the 7-year Secondary Science Materials Plan at a total cost of $79,653.34 as presented.  Denise Chittick seconded the motion.    Motion carried 5-0.

Secondary Math Materials

Kristan Hunter, Curriculum Leader for MPCD, continued and presented on the work of the Secondary Math Curriculum Group.  She invited the group of teachers present to introduce themselves to the Board.  In addition to establishing visionary goals for their programming within their courses, the group of teachers in the High School and Middle School buildings reviewed and considered various curriculum resources and considerations for the next 6 years.  The cycle was shortened one year in order to stagger the review cycles of the two major curriculum areas in future years.  The recommendation for the learning plan over the next 6 years includes Digital Platform Access elements, equipment updates, and Professional Learning requirements.  The total cost over the 6-year period is $77,846 for both buildings.  The Board asked questions for clarification on a number of areas within the presentation.

Gabrielle Frederick moved to approve the 6-year Secondary Math Materials Plan at a total cost of $77,846.04 as presented.  Denise Chittick seconded the motion.    Motion carried 5-0.

COVID-19 Update and the Return to Learn Plan

Superintendent Schneider updated the Board on current developments and processes since the closures of the school buildings and with distance learning.  Schneider noted with the end of school students are returning devices and other materials. He noted that this agenda item and the Return to Learn agenda item to follow will be presented together as they are intertwined.  There is on-going work of the Return to Learn Plan that is due to the Department of Education by July 1, 2020.  The Administrators have been meeting weekly to meet this State imposed deadline while recognizing that many of the details will need to be further developed after July 1st.  This work requires a plan that includes a number of scenarios still in the brainstorming stage of this process.  He asked the Administrators to share their observations in the planning process that is underway.  Robin Foster, East Elementary Principal, shared about the Hybrid model of the Return to Learn portion of the plan and provided a number of examples and options.  Jay Strickland, High School, discussed some of the outcomes from the breakout rooms from the end of year District staff meeting.  It was good to share with a diverse group of staff to discuss their concerns for the Fall.  He provided some thoughts on the specific topics discussed.  Nathan Carlson, Middle School Dean of Students was a part of Strickland’s Administrator/Director breakout group and provided additional ideas for the on-site learning plan option.  Rachel Kerns from HSAP shared the brainstorming the Administrator/Director sub-group discussed related to startup issues and approach to a completely on-line instruction plan.  The board asked questions about some of the options shared for additional details.  Foster also shared about some of the learning opportunities for Staff in the month of June to prepare for elements of on-line learning.  The delivery of these learning opportunities has begun, effective this morning and include sharing of best practices from the remote learning that took place during the COVID-19 shut down during the recently completed school year.  Lastly, Tyler Hotz and Teresa Hartley again reviewed issues and tasks for Athletics and Activities and the related Transportation opportunities and options.  Buses would only be able to have 11 riders.  This results in working with families to gather waivers where their student could travel to away games with the parents and is still developing.

Finance

District Insurance RFP/Insurance Agent of Record

Superintendent Schneider reviewed the District Insurance Request for Proposal, the history leading to this point, and noted the Board’s initial, independent completion of their review this past week.  The discussion at this meeting is to set the direction and decision needed prior to June 30, 2020.  All three local insurance agencies submitted packets for consideration of the Board.  The Board’s review and scoring has been compiled. Schneider shared the results with those in attendance.   President Schlabach asked the agents, who were all present, if they wished to speak.  Each spoke to the Board and thanked the Board for the opportunity to work through this process.  Board members expressed their respect and appreciation for the work put into the RFP packets.

Gabrielle Frederick moved to approve Relion Insurance as the Agent of Record beginning July 1, 2020.  Denise Chittick seconded the motion.    Motion carried 5-0.

GWAEA Induction Coach Sharing Contract

Superintendent Schneider shared that Grant Wood AEA has approached the District to hold the contract of an Induction Coach for the 2020-2021 School Year. He explained the process and the history behind these positions.  This contract supports the Mentoring and Induction Consortium, in which the District participates, includes a Teachers’ Coach Contract for $82,946.69.  The contract and benefits for the teacher would be paid by the District and be reimbursed by Grant Wood AEA at 100%.  The Teacher Coach would be an employee of the District. 

Jeremy Pickard moved to approve the Grant Wood Induction Coach Sharing Contract of $82,946.69 for the 2020-2021 School Year for Jil Hogan recognizing that 100% of the cost is covered by Grant Wood AEA.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Staff Sharing Arrangements

Superintendent Schneider shared the five 28E Agreements that need to be renewed for the 2020-2021 School Year that relate to the Sharing of Staff with other Districts.  All of these are a continuation of the arrangements that are in place during the current 2019-2020 Fiscal Year.  These include agreements with Clear Creek Amana to share the Human Resources Coordinator where Mid-Prairie holds the Contract; with Clear Creek Amana to share the Buildings and Grounds Director where Clear Creek Amana holds the contract; with Clear Creek Amana to share the Social Worker where Mid-Prairie holds the Contract; with Clear Creek Amana to share the Curriculum Director where Clear Creek Amana holds the contract; and with Sigourney CSD to share the Elementary Guidance Counselor where Mid-Prairie holds the contract.

Gabrielle Frederick moved to approve the five 28E Sharing Agreements with Clear Creek Amana CSD to share the Human Resource Director, Maintenance and Grounds Director, Social Worker, and Curriculum Director, and the 28E Agreement with Sigourney CSD to share an Elementary Counselor for 2020-21 School Year.  Denise Chittick seconded the motion.    Motion carried 7-0.

Announcements and Suggestions for Next Agenda

Discussion about the structure of future meetings – The issue of continuing Zoom meetings or to begin to move back to in-person meetings was discussed.  The Board is moving towards waiting for an in-person meeting until July.  If Board Members want to come to the Community Room for the last meeting in June, they are invited to come.  However, it is preferred to let Schneider and/or Swartzentruber know of intentions to attend in person so that Social Distancing can be maintained.

Superintendent Mark Schneider read the following announcement:

     The situation in Minneapolis and across the country truly saddens me.  It runs contrary to one of the tenets of my faith, “Love your neighbor.”

     I am proud of the Mid-Prairie School District and appreciate the Mid-Prairie School Board.  With school board support, a district Culture and Diversity Committee was formed two years ago to foster discussions about bigotry, prejudice and bias to ensure every Mid-Prairie student, parent and employee is treated with the same high level of respect and dignity.

     We know we are not perfect, and that improvement is possible.  We also know that schools are only a part of the larger community.  However, the district will continue our efforts to improve to make sure we do our part to keep this area one of the best places to live, work and go to school.

The next regular Board meeting will be on Monday, June 22, 2020, at 7:00 p.m. at the Central Office Community Room and via Zoom.  Agenda items to include:  COVID-19 Process; Return to Learn; Annual Report; Policy Reviews to start again;

Adjournment

The meeting adjourned at 8:38 p.m.

May 11, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 11, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

 

President Marianne Schlabach called the meeting to order.  Due to COVID-19 the meeting was conducted via use of ZOOM Meetings.  With the decision to conduct meetings using the ZOOM format, any legal documents required to be signed due to resolutions, etc., will be signed by facsimile signature.

Board members present:   Mary Allred (Via Zoom), Denise Chittick (Via Zoom), Gabrielle Frederick (Via Zoom), Jeremy Gugel (Via Zoom), Jodi Meader (Via Zoom), Jeremy Pickard (Via Zoom), and Marianne Schlabach (Via Zoom).  Voice recognition attendance taken by Board Secretary Swartzentruber for the electronic meeting format.

Board members absent:  None.

Also Present:  Administrators included:  Mark Schneider (In Person), Jeff Swartzentruber (In Person), Robin Foster (Via Zoom), Rachel Kerns (Via Zoom), Marc Pennington (Via Zoom), Bill Poock (Via Zoom), Amy Shalla (Via Zoom), and Jay Strickland (Via Zoom).  Additional members of the media, public, and staff attended via Zoom.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke. No written comments were presented in advance of the meeting.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 27, 2020;

Finance Report

The Finance Report for April 2020;

Payment of Bills

The bills as listed for May 11, 2020, Prepaid Bills; and Hills Bank ACH Transactions for April of 2020;

Open Enrollment Requests

Robert and Carli Robison request Isabelle Robison (Grade 5) and Jonah Robison (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Hannah Halstead, West Elementary 4th Grade Teacher, $38,906.40 per annum;

Contract issued to Melissa Rediger, HS Yearbook Sponsor, $1,499.25 per annum;

Contract issued to Lisa Helmuth, HS Assistant Speech Coach, $2,098.95 per season;

Resignation of Chris Kern, 7th Grade Football, $3,572 per annum, effective April 30, 2020;

Resignation of Jaclyn Greiner, HS Assistant Girls Basketball Coach, $2,661 per annum, effective April 30, 2020;

Fundraising Requests – None presented;

Performance Therapies PC Agreement – Approve the Athletic Training Agreement between the District and Performance Therapies PC for the 2020-2021 School Year;

Mary Allred seconded the consent items.  Motion carried 7-0.

Student Learning

Mid-Prairie Resolution 032320

Superintendent Schneider noted that the resolution approved on March 23, 2020 allowed the Superintendent to suspend policy and is active until rescinded by the Board.  Mark proposes to have this on the agenda each time for the Board to consider taking further action or action to rescind.  It will be on the agenda for June 8th and subsequent meetings until rescinded.  No action taken.

COVID-19 Update

Superintendent Schneider updated the Board on current developments and processes since the closures of the school buildings and with distance learning.  Schneider asked the Administrators to share the results of their buildings’ Family Surveys.  Robin Foster, East Elementary, and Bill Poock, West Elementary shared their results together as their results were very similar.  85% believe the resources received from the teachers are just right with 10% to 13% saying it was too much.  The Board asked about challenges not related to technology.  Parents said getting students to work was the largest answer, as was the challenges of working their jobs and teaching their children.  Marc Pennington, Middle School, reported parents being pleased with internet access was at 98.5% with 71% of the families believing the students are engaged in the voluntary learning opportunities—per District tracking it appears 57% are actually engaged with a goal of greater than 60%.  One of the initiatives of the survey outcome is there is more one on one teacher to student learning opportunities.  Jay Strickland, High School, discussed the senior survey that was sent to families of seniors and senior students.  The focus was on Prom and Graduations with a response rate of 75%.  Grand March and Post Prom seemed to garner the highest interest with 80% having no preference for a prom date of either June 20th or June 27th.  Graduation ceremony ideas show that 75% want a traditional ceremony and prefer to wait until June 28th at 2:30pm.  Plans are underway for venue on this date.  Rachel Kerns from HSAP noted input from HSAP families.  HSAP families are finishing up for the year and want to bring materials back to the HSEC and pick up materials for the 2020-21 School Year.    Amy Shalla, Special Education and ALC, shared that she has made contact with 80% of her Special Education Families.  The teaching staff are also working on paperwork for the Education Plans.  Tyler Hotz discussed items related to Athletics and Activities.   The date to decide on Summer sports is June 1st.  June 15 to June 22 would be the window to start games IF the seasons proceed.  Superintendent Schneider shared the survey results for Employees taken in the last week of April.  Areas covered were:  Stress Experienced, Life Balance, Administrator Support, Effectiveness of Distance Learning “something we have never done before”, How are Students adapting to Distance Learning, How are parents doing with Distance Learning, How do you believe your colleagues are doing with Distance Learning, and How are you doing with Distance Learning.

Return to Learn Plan

Superintendent Schneider discussed the planning and elements of the Return to Learn Plan for the District.  The Department of Education unveiled the requirements of the Return to Learn plan on Friday, May 8th.  The due date for the plan is July 1st.  Schneider discussed the varied elements of the requirements that have been outlined.  He provided some hypothetical examples of some of the elements.  The DE has created a template for districts to follow.  The Administrative Team will be working on this plan together.  The planning will then be expanded to include teaching staff, nurses, and other staff.  This will be a significant topic at future board meetings.  School Board input will be important to this plan as representatives of the community.  The Board asked initial questions for clarification and summary information.

Finance

Mini-School Bus with Chair Lift Bids

Superintendent Schneider and Business Manager Swartzentruber drew the Board’s attention to the School Bus Bid Analysis.  6 bids were received and opened on May 4, 2020.  Transportation Director Teresa Hartley and Mark English for District Transportation Maintenance reviewed the bids in detail over the past week to assure that bids were comparable in attributes to the bid specifications.  They recommend the acceptance of the Thomas Bus Sales, Inc. bid of $62,988 for the 12+1 passenger chairlift bus as it meets specifications established and is the lowest bid of the six received.  The Board asked questions for clarification.

Denise Chittick moved to accept the bid of $62,988 for the 12+1 passenger chairlift bus from Thomas Bus Sales, Inc.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, June 8, 2020, at 7:00 p.m. at the Central Office Community Room.  Agenda items to include: Review of the Insurance RFPs, Curriculum Report on Math, Year End Annual Report, Return to Learn Plan, and the continuing revisit of Resolution 032320.

Adjournment

The meeting adjourned at 8:08 p.m.

April 27, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 27, 2020 – 7 p.m.

www.mid-prairie.k12.ia.us

President Marianne Schlabach called the meeting to order.  Due to COVID-19 the meeting was conducted via use of ZOOM Meetings.  With the decision to conduct meetings using the ZOOM format, any legal documents required to be signed due to resolutions, etc., will be signed by facsimile signature.

Board members present:  Mary Allred (Via Zoom), Denise Chittick (Via Zoom at 7:08 p.m.), Gabrielle Frederick (Via Zoom), Jeremy Gugel (Via Zoom), Jodi Meader (Via Zoom), Jeremy Pickard (Via Zoom at 7:08 p.m.), and Marianne Schlabach (Via Zoom).  Voice recognition attendance taken by Board Secretary Swartzentruber for the electronic meeting format.

Board members absent: Denise Chittick experienced technical difficulties and joined the meeting at 7:08 p.m.

Also Present:  Administrators included:  Mark Schneider (In Person), Jeff Swartzentruber (In Person), Robin Foster (Via Zoom), Rachel Kerns (Via Zoom), Marc Pennington (Via Zoom), Bill Poock (Via Zoom), Amy Shalla (Via Zoom), and Jay Strickland (Via Zoom).  Additionally, Jaynie Bontrager, and Tyler Hotz joined via Zoom as part of the COVID-19 reporting. Additional members of the media, public, and staff attended via Zoom.

Jeremy Pickard moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 6-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.  No written comments were presented in advance of the meeting.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 13, 2020;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for April 27, 2020, and Prepaid Bills;

Open Enrollment Requests

Elizabeth Adkins-Hernandez requests Maximilian Hernandez (Grade 5), Olivia Hernandez (Grade 4), and Serafina Hernandez (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Winfield Community School District for the 2019-2020;

Personnel Items

Contract issued to Haley LeGrande, HS Special Education Teacher, $38,906.40 per annum;

Contract issued to Kaitlyn Dodds, District Librarian, $43,937.40 per annum;

Contract issued to Stephanie Hoeper, HSAP Coordinator, $40,000.00 per annum;

Contract issued to Chris Hagedorn, HSAP Coordinator, $40,000.00 per annum;

Resignation of Kayla Samson, HS FCS Teacher, $41,117.00 per annum, effective the end of the 2019-2020 School Year;

Resignation of Holly Kemp, EE Paraprofessional, $13.77 per hour, effective the end of the 2019-2020 School Year;

Resignation of Sue Schweinfurth, HS Yearbook Sponsor, $1,656 per annum, effective the end of the 2019-2020 School Year;

TLC Learning Leaders for the 2020-2021 School Year – includes 20 extra days

Shaina Gearhart - $63,372.04 per annum;

Kristan Hunger - $68,500.41 per annum;

Glenda Seward - $75,364.74 per annum;

Frank Slabaugh - $63,005.73 per annum;

Fundraising Requests – No requests presented for approval

Iowa Wesleyan University Cooperation Agreement– Approve the Student Teacher Agreement for the 2020-2021 School Year;

Grant Wood AEA Mentoring Consortium Agreement – Approve the New Teacher Mentoring Agreement for the 2020-2021 School Year;

MPHS Graduating Seniors Class of 2019-20 – The Following Seniors are presented for graduation subject to successful completion of their academic program:

Cory Ray Allen                                                 Elizabeth Mae Baker                       Jack Jeffrey Baker

Marina Lolita Judith Beachy                         Walker Levi Beavers                       Alysan Marie Beckler

Abe Michael Bender                                       Malachi Robert Bennett                 Hamilton Jarett Bontrager

Isaac Gabriel Boucher                                   Cienna Kay Coffman                       Zebulun Andrew Danner

Cole Christopher Davis                                  Austin Lewis Fanatia                       Aubrey Lynn Fay

Faith Ann Fisher                               Mary Kathryn Fisher                        Abigail Nora Frantz

Brianna Nicole Ghumm                                 Bradyn Layne Gingerich                 Ingrid Ann Gingerich

Hanna Marie Glick                                          Kyleigh Beth Graham                      Ethan Patrick Hall

Logan Stanley Harmsen                                Erin Grace Harmston                      Mason Christopher Hartley

Cassidy Rose Hershberger                            Colton Dean Hobbs                         Lane Ivan Kahler

Jarrod Matthew Keller                                   Noah William King                           Gabrielle Kay Knepp

Tobi Faith Knepp                                             Caitlin Anne Kuenster                     Gracie Elizabeth Lucas

Ethan Andrew Mally                                       Kamren Deric Martin                      Emma Jayne Mattes

Grace Catherine Mattes                                Brody Kevin Miller                           Carsen Jacob Miller

Christopher Jon Miller                                   Conner Bryson Miller                      Matti Ann Miller

Tayler Elizabeth Murphy                Trevor James Nida                          Georgia RyAnn Nisly

Jacob Christopher Nonnenmann                 Tristan Matthew Novy                   Abbi Marie Patterson

Trevor Allen Phillips                                        Amerah Laree Rediger                    Marina Merrill Richardson

Caitlyn Jean Riggan                                        Jaselyn Elizabeth Robertson          Hayden Edward Rowe

Kendra Nadine Schaefer                               Jack Magnus DeRycke Schlabaugh

Noah Michael Schlabaugh                            Skyler Brianne Schneider Alexander Linn Seawright

Ty Jarrett Sieren                               Monte Duane Slaubaugh Colton Trapper Slaubaugh

Hailey Elizabeth Slaubaugh                           James Levi Stultz                              Beau Allen Stutzman

Cierra Gwyn Thurman                                    Brad Michael Tornow                     Max William Troyer

Ashten Edward VanWinkle                           Lane Adam Wonders                      Logan Michael Yoder

Sierra Morel Yoder

MPHS HSAP Graduating Seniors Class of 2019-20 – The Following Seniors are presented for graduation subject to successful completion of their academic program:

Lanie Bowlin                                                    Danielle Feigenspan                        Anna Humpleby

Ava Arant (December)

MPHS HSAP Home Diploma Graduating Seniors Class of 2019-20 – The Following Seniors are presented for graduation subject to successful completion of their academic program:

Abbagail Bless Evans                                      Angelina Baby Evans                       Moriah Andraya Garza

Tina Gelement                                                 Hannah Marjean Murdock             Josh Daniel Nisly

Jeana Leigh Muse                                           Ruth Sir-Louis                                   Jesiah Richard Zobel

Jodi Meader seconded the consent items.  Motion carried 6-0.

Student Learning

Mid-Prairie Resolution 032320

Superintendent Schneider noted that the resolution approved on March 23, 2020 allowed the Superintendent to suspend policy and is active until rescinded by the Board.  Mark proposes to have this on the agenda each time for the Board to consider taking action.  It will be on the agenda for May 11th and subsequent meetings until rescinded.  No action taken.

COVID-19 Update

Superintendent Schneider updated the Board on current developments and processes since the closures of the school buildings.  Schneider asked the Administrators to invite two team members on their staff to provide an update from their perspectives on their buildings’ activities, student learning initiatives, and what their teams are doing during this time.  Marc Pennington introduced Casey Leonard, MS Art Teacher, and Denise Busch, MS Language Arts.  Amy Shalla with ALC and Special Educations introduced Diane Miller, MS Special Education Paraprofessional and Traci Zahradnek, HS Special Education and BEYOND Teacher. Shalla shared about the Special Education team at the High School and expressed her appreciation on their work and flexibility as they work on required elements.  Rachel Kerns from HSAP introduced Sheila Raim, Home School Strings Program Teacher and Stephanie Hoeper, Supervising Teacher for Home School.  Robin Foster introduced East Elementary staff, Jessica Tadlock, Building Secretary, and Kerri Bell, Second Grade Teacher to discuss happenings.  Jay Strickland from the High School introduced Erin Cavanagh, English Teacher and Kara Beatty, HS Special Education Teacher to share their activities and impressions.  Strickland also noted that the High School has been working on graduation requirements, and he noted how pleased he is to see the level of communication and strategies implemented.  Strickland discussed the graduation and prom preference surveys that were conducted and the results of each.  Bill Poock introduced West Elementary team members to report:  Ames Molsberry, Third Grade Teacher and Jordan TeBockhorst, Lead Custodian.  Building Administrators noted that they have surveyed families for feedback on how the program is working with responses showing positive results.  Each Building Team is discussing the results and looking to improve based on feedback and new ideas.  Jaynie Bontrager reported the placement of 30 Hotspots distributed to students throughout the District.  Tyler Hotz discussed items related to Athletics and Activities.  Spring Seasons are cancelled and Summer Seasons starts may be delayed to June 1st, with hopes these dates will be confirmed very soon.  Board members made suggestions and expressed appreciation to the staff.  Superintendent Schneider also expressed his appreciation to the entire team that comprises Mid-Prairie for the efforts that we see during this time.

(Denise Chittick joined at 7:08 after experiencing technical difficulties.)

Finance

Student Fees for 2020-2021 School Year

Superintendent Schneider referred to a schedule on the Board document site related to School Fees for next year.  The recommendations made include waiving the $50 per student Book Rental Fee for the upcoming school year as well as holding the Nutrition Lunch and Breakfast prices the same in the School Year 2020-2021 as for this year at $3.15 per lunch and $1.90 per breakfast.  The reasoning for the recommendation is that District families have most likely been impacted by the COVID-19 crisis and this would be a small way for the District to help, especially early in the upcoming School Year.  While there is concern for the health of the Nutrition Fund, it is thought if prices need to be raised it would be best to wait until January of 2021.

Gabrielle Frederick moved to approve the 2020-2021 School Fees as presented by waiving the Book Rental Fees and maintaining Lunch and Breakfast prices at current levels.  Denise Chittick seconded the motion.    Motion carried 7-0.

Budget Guarantee Resolution

Superintendent Schneider referred to Resolution 042720 on the Board Document Site.  This resolution is the 101% Budget Guarantee resolution that is required to be passed when overall budget goes down.  It is being recommended that this resolution be enacted for the 2020-2021 School Year even though at this moment the District is not in budget guarantee territory.  This is a preemptive measure in the event that the Legislature would rescind the 2.3% SSA approved in February of this year due to COVID-19 related outcomes to State and Education Finances.

Jeremy Pickard moved to approve Resolution 042720 Regular Program Budget Adjustment as presented to protect the 101% Budget Guarantee for School Year 2020-2021.  Gabrielle Frederick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                       - yes

                          Jeremy Pickard                  - yes

                          Marianne Schlabach          - yes

                          Jeremy Gugel                    - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

Summer Projects Above $25,000

Superintendent Schneider discussed the creation of a list of Summer improvement projects that he and the Lead Custodians have developed since January to present.  The current expected cost of the items on the list will be over $200,000 and paid from the SAVE Fund.  As his spending limit reaches to $25,000, there is one item on the list that need to be approved by the Board if he and the Custodians are to move forward on the projects.  The item is for two ventilators at West Elementary.  The total cost quoted is $39,940 for these two ventilators with the work to be done by Mechanical Services.  The Board asked questions for clarification and for a copy of the list for information purposes.

Gabrielle Frederick moved to approve the two ventilators at West Elementary in the amount of $39,940 as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

District Insurance RFP

Superintendent Schneider introduced the District Insurance Request for Proposal and noted the due date for the return of the Insurance Agent RFP was Monday, April 20, 2020.  All three local insurance agencies submitted packets for consideration of the Board.  This agenda item is for discussion of process and timing of a decision is necessary for the Board to evaluate the submissions and decide on the agency to provide these services.  Superintendent Schneider recommended either a subcommittee of the Board or the total Board complete the process.  The Board discussed the two different approaches.  The preference of the Board is that the total Board score the returned RFP’s and then a conversation and decision at a Future Board Meeting.  The Board is asking for 4 weeks to review the RFPs, which takes the discussion to the June 8th Board Meeting, at the earliest.  Swartzentruber will send the RFP documents and the scoring document to the Board so they can complete their individual reviews.

Superintendent Compensation

Board President Marianne Schneider drew the Board’s attention to the schedule for Superintendent Schneider’s pay package for the upcoming year.  Current salary is $167,675 with a total package of $217,214.  It is recommended that the Superintendent’s compensation package be increased by 3.06%, which is the same as all other District Staff for the 2020-2021 School year. This would raise his salary to $172,995 and total package to $223,859.  The total package change is 3.06%. 

Denise Chittick moved to approve the Superintendent Compensation Package to $223,859, a 3.06% increase for the 2020-2021 School Year as recommended.  Mary Allred seconded the motion.    Motion carried 7-0.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, May 11, 2020, at 7:00 p.m. at the Central Office Community Room.  Agenda items to include:  Nothing noted at this time; Items will be reviewed for inclusion.

Adjournment

The meeting adjourned at 8:49 p.m.

April 13, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 13, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

President Marianne Schlabach called the meeting to order.  Due to COVID-19 the meeting was conducted via use of ZOOM Meetings.

Board members present:  Mary Allred (Via Zoom), Denise Chittick (Via Zoom), Gabrielle Frederick (Via Zoom), Jeremy Gugel (Via Zoom), Jodi Meader (Via Zoom), Jeremy Pickard (Via Zoom at 7:08 p.m.), and Marianne Schlabach (Via Zoom).  Voice recognition attendance taken by Board Secretary Swartzentruber for the electronic meeting format.

Board members absent:  Jeremy Pickard (arrived via Zoom at 7:08 p.m.).

Also Present:  Mark Schneider (In Person), Jeff Swartzentruber (In Person), Robin Foster (Via Zoom), Rachel Kerns (Via Zoom), Marc Pennington (Via Zoom), Bill Poock (Via Zoom), Amy Shalla  (Via Zoom), and Jay Strickland (Via Zoom). Additionally, Jaynie Bontrager, Teresa Hartley, and Tyler Hotz joined via Zoom as part of the COVID-19 reporting. Additional members of the media, public, and staff attended via Zoom.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred. Motion carried 6-0.

BUSINESS MEETING 

Public Forum– 7:00 p.m.

No one spoke.  No written comments were presented in advance of the meeting.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 23, 2020;

Finance Report

The Finance Report for March 2020;

Payment of Bills

The bills as listed for April 13, 2020, Prepaid Bills; and Hills Bank ACH Transactions for the month ended March 30, 2020;

Open Enrollment Requests

Johnny and Debra Swantz request Kate Elam (Grade 7), Rebecca Elam (Grade 2), Trent Elam (Grade 4), Cassandra Swantz (Grade 8), Danika Swantz (Grade 2) and Emerson Swantz (Grade 5), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Tiffany Regan requests William Kleckner (Grade 11), attend Mid-Prairie from Lone Tree Community School District for the 2019-20 School Year;

Personnel Items

Resignation of Natalie Silbaugh, High School Assistant Speech Coach, $2,521 per season, effective March 31, 2020.

Fundraising Requests

Mid-Prairie HSAP Roots and Shoots Program requests approval to raise funds through the sale of flowers grown in their greenhouse to enhance and sustain the HSAP greenhouse program and other activities related to HSAP;

Jodi Meader seconded the consent items.  Motion carried 6-0.

Student Learning

Mid-Prairie Resolution 032320

Superintendent Schneider noted that the resolution approved on March 23, 2020 allowed the Superintendent to suspend policy and is active until rescinded by the Board.  Mark proposes to have this on the agenda each time for the Board to consider taking action. It will be on the agenda for April 27th and subsequent meetings until rescinded.  No action taken.

COVID-19 Update

Superintendent Schneider updated the Board on current developments and processes since the closures of the school buildings.  Schneider noted that the Governor gave the option of voluntary learning or required learning for school districts after mid-April.  He then asked administrators and directors to provide comment on their areas of oversight. Jay Strickland reported that the High School has chosen to implement required learning on a Pass/Fail grading basis and provided details on the steps taken and to be taken.  The High School staff have been meeting every Monday to discuss learning plans. Marc Pennington reported that the Middle School followed a similar process to the High School and decided to go with voluntary learning except for HS credit level classes and with a few caveats.   Pennington noted how the Paraprofessionals on staff are teaming up to help with Special Education students to enhance the student learning experience. Robin Foster reported that East Elementary has taken the voluntary learning option. With this comes many group Zoom Meetings and personal meetings with the students in their classrooms.  She noted that there is a mix of technology and non-technology learning options. Bill Poock discussed West Elementary use of the voluntary learning options. West Elementary is also using technology and non-technology learning opportunities. Classroom teachers are doing class Zoom options and one-on-one contacts with their students. Specials Teachers and Special Education teachers are also involved in creating meaningful learning opportunities.  Rachel Kerns discussed the HSAP approach. It is a bit different because the parents are involved in the process. Supervising teachers are involved with families and students in distance learning experiences. Amy Shalla reported on the efforts related to Special Education. High School level students are required, other levels are being monitored. Middle School students’ progress is also being monitored. It was noted that IEP meetings will continue, and there are new challenges to these meetings.  Tyler Hotz discussed activities for Spring and Summer sports schedule modifications. Teresa Hartley shared on Transportation with the major effort on delivering meals on Mondays and Wednesdays. Also, drivers are scheduled to clean buses as well as contacting their student riders. Transportation is also working toward implementation of a new Routing software. Jaynie Bontrager shared about the efforts related to Technology initiatives, hot spot delivery and usage are the big issues, implementing education software for students and teachers, and control of building activities.  Jeff Swartzentruber reported on initiatives for the Business Office including: Accounting Software upgrade to work from home and in the office, 2020-2021 Staff Employment Contracts and Work Agreements, Funding issues within COVID-19, Short-term Investments, and IASBO Region 7 collaborative meetings. The administrators and directors noted how pleased they are with the staff through their processes and their engagement in the processes. The Board asked questions for clarification as each Administrator/Director provided their updates. The Board also thanked the staff for their efforts during an uncertain time.

(Jeremy Pickard arrived during the early portion of the COVID-19 Update at 7:08 p.m.)

Finance

7:15 PM Public Hearing on the Special Education Chair Lift Mini –Bus- Specifications

Marianne Schlabach opened the Public Hearing for comment at 7:15p.m.  The Public Hearing was closed at 7:16 p.m. as no spoke at the Public Hearing.

HSAP, Central Office Staff, Director and Principal Compensation for 2020-21

Superintendent Schneider drew the Board’s attention to the documents on the Board’s website where the compensation packages for HSAP, Central Office Staff, Director and Principal Compensation for the Fiscal year 2020-2021 were presented.  These are staff that are not part of the negotiated Master Agreements. He recommends a 3.06% package increase for all groups, except for the part-time HSAP Hourly Teaching staff. The raises for the part-time HSAP Hourly Staff are similar to Bus Drivers at $0.65 per hour increase—a range of 2% to 2.6% is recommended.  The 3.06% recommended increase is the same as what was approved for Teaching Staff for Fiscal Year 2020-2021. The Board asked questions for clarification on certain line items within the various schedules.

Jeremy Pickard moved to approve the District Administrator/Director, Central Office Staff, and HSAP Fiscal Year 2020-2021 wage and package increases of 3.06% for full time and 2% to 2.6% increases for part-time HSAP staff as presented.  Denise Chittick seconded the motion. Motion carried 7-0.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 27, 2020, at 7:00 p.m. at the Central Office Community Room.  Agenda items to include: Continued discussion of Resolution 032320; Update on COVID-19 Process and Progress; Discussion of Insurance Agency RFP process.

Adjournment

The meeting adjourned at 7:55 p.m. 

 

March 23, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 23, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

President Marianne Schlabach called the meeting to order.  Due to the Coronavirus Outbreak, President Schlabach has determined to self-quarantine, and with this decision any legal documents required to be signed due to resolutions, etc., will be signed by facsimile signature.

Board members present:   Mary Allred (Via Zoom), Denise Chittick (Via Zoom), Gabrielle Frederick (Via Zoom at 7:05 p.m.), Jeremy Gugel (Via Zoom), Jodi Meader (Via Zoom), Jeremy Pickard (Via Zoom), and Marianne Schlabach (Via Zoom).  Voice recognition attendance taken by Board Secretary Swartzentruber for the electronic meeting format.

Board members absent:  Gabrielle Frederick (Joined via Zoom at 7:05 p.m.).

Also Present:  Mark Schneider (In Person), Jeff Swartzentruber (In Person), Robin Foster (Via Zoom), Rachel Kerns (Via Zoom), Marc Pennington (Via Zoom), Bill Poock (Via Zoom), Amy Shalla  (Via Zoom), and Jay Strickland (Via Zoom). Additional members of the media, public, and staff attended via Zoom.

Denise Chittick moved to adopt the agenda as presented—Mark Schneider highlighted Nate Carlson’s compensation package.  Seconded by Mary Allred.  Motion carried 6-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke publically.  A written comment was provided to the Board from Miriam Righter. 

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 9, 2020;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for March 9, 2020;

Open Enrollment Requests

Harold and Laura Enlow request Stella Enlow (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2020-21 School Year;

Greg and Tamara Buchmayer request Kaylee Buchmayer (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2020-21 School Year;

Caleb Morgan and Jamie Wilson request Jocelynn Morgan (Kindergarten), attend Mid-Prairie from Lone Tree Community School District for the 2020-21 School Year;

Sawyer and Jerrica Luke request Easton Luke (Kindergarten) and Macy Luke (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Mark and Melich Diller request (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2020-21 School Year;

Erik and Shannon Babbitt request David Babbitt (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Sheyenne Chambers requests Kaiden Williams (Grade 1) and Avery Williams (Grade 3) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Contract issued to Aaron Coghlan, High School Physical Education Teacher, $38,464.44 per annum 2019-2020 value;

Contract issued to Kelsi TeBockhorst, MS Social Studies Teacher, $43,769.88 per annum 2019-2020 value;

Contract issued to Nathan Carlson, Middle School Assistant Principal and Assistant Activities Director, $80,000 per annum 2020-2021 value;

Contract issued to Jamie Clark, Middle School Assistant Girls Track Coach, $1,478.45 per season;

Contract issued to Aaron Fleming, Middle School Assistant Boys Track Coach, $2,232.46 per season;

Resignation of Dannielle Ramsey, District Librarian, $44,765.00 per annum, effective at end of the 2019-2020 School Year;

Resignation of Natalie Trier, High School Cheerleading, $1,774 per season, effective March 10, 2020;

Volunteer Coaches for Spring Sports

Candice Henrichson – HS Girls Track Assistant – $600 - from Resale Funds

Gary Curtis – HS Girls Track Assistant – $100 - from Resale Funds

Josh Moore – HS Girls Soccer Assistant -- $1,000 - from Resale Funds

Sophia Chmaruk – HS Boys Soccer Assistant – No Compensation

Byron Yoder – HS Boys Soccer Assistant – No Compensation

Fundraising Requests – Nothing submitted

Gabrielle Frederick seconded the consent items.  Motion carried 7-0. Due to the electronic meeting format, this was completed by roll call vote.

Finance

Accept the June 30, 2019 Annual Independent Audit Report

Superintendent Schneider and Business Manager Jeff Swartzentruber briefly presented the recently finalized Independent Audit Report for the School Year ended June 30, 2019.  Swartzentruber answered questions about the audit comments in the later pages of the report.

Jeremy Pickard moved to accept the 2018-2019 Independent Audit Report as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Resolution Authorizing the Redemption of 2014 General Obligation School Bonds and Approval of the Levying of Property Tax for Fiscal Year 2020-21 for the Redemption.

Superintendent Schneider and Business Manager Swartzentruber recommend a continuation of the use of an Additional Debt Levy to pay off bonds more quickly to save interest costs and improve the prospects of future bond issues by opening more levy room for property taxes.  The current maximum levy is $2.70.  This Year, Fiscal Year 2020, was the second year for the additional levy and resolution where the District levied $545,000 additional funds for debt service to be paid in July of 2020—a two-year total of $850,000.  This will save the District $170,100 in interest for Fiscal Year 2021—a two-year savings of $266,175.  The resolution presented for approval tonight is for $580,000 additional Debt Levy for Fiscal Year 2021.  It will save the District $162,400 of interest.  The resolution is recommended for approval and will maximize the Debt Service Levy at $2.698, of which $1.106 is the additional Debt Service Levy.  It is noted, that if approved, President Schlabach has determined to self-quarantine, and with this decision any legal documents required to be signed due to resolutions, etc., will be signed by facsimile signature.

Gabrielle Frederick moved to approve the Resolution authorizing the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014, approving a third amendment to escrow an amended and substituted Paying Agent, Bond Registrar and Transfer Agent Agreement, and Levying a tax for Fiscal Year 2020-21 for the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014 in the amount of $580,000.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                        - yes

                          Jodi Meader                       - yes

                          Jeremy Pickard                  - yes

                           Marianne Schlabach         - yes

                          Jeremy Gugel                    - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

Set Public Hearing for School Bus Specifications

Superintendent Schneider discussed the need for a second chairlift school bus as a result of additional needs with the MP Four-plus Program.  Specifications have been developed and need to be viewed by the public for input.  A request for a Public Hearing on Monday, April 13, 2020 at 7:15p.m. is recommended.

Denise Chittick moved to approve setting a date for a Public Hearing for School Bus Specifications on April 13, 2020 at 7:15 p.m. in the Central Office Community Room.  Jodi Meader seconded the motion.    Motion carried 7-0.

7:15pm Public Hearing on the 2020-21 Certified Budget

President Schlabach opened the floor for the Public Hearing to allow for input.  This was published in the local paper on March 12, 2020.  No one spoke from the public.  Schlabach closed the public hearing at 7:17 p.m.

Approve the 2020-21 Certified Budget

Superintendent Schneider and Business Manager Swartzentruber recommended the Board approve the 2020-2021 Fiscal Year Budget for filing to the Washington Auditors Office and Iowa Department of Management by April 15, 2020.

Denise Chittick moved to approve the 2020-21 Certified Budget as presented.  Gabrielle Frederick seconded the motion.

7:25pm Public Hearing on the 2019-20 Budget Amendment

President Schlabach opened the floor for the Public Hearing to allow for input, especially on line.  This was published in the local paper on March 12, 2020.  The Amendment addresses the additional expenses incurred in this Fiscal Year for Special Education Staffing, for the December 2019 purchase of real estate, and for the refinancing of the Revenue Bonds.  No one spoke from the public.  Schlabach closed the public hearing at 7:27 p.m.

Approve the 2019-20 Budget Amendment

Superintendent Schneider and Business Manager Swartzentruber asked for questions from the Board and then recommended the Board approve the 2019-2020 Fiscal Year Budget Amendment filing to the Iowa Department of Management.

Jeremy Pickard moved to approve the 2019-20 Budget Amendment as presented.  Denise Chittick seconded the motion.    Motion carried 7-0. Due to the electronic meeting format, this was completed by roll call vote.

MPEA Compensation Agreement for 2020-2021

Superintendent Schneider shared that the IBB agreed to propose a total package increase for the 2020-2021 School Year of 3.06%--0.7% above the new money percentage signed by the governor in March of 2020—for Teachers and 3.08% for Support Staff—the 0.02% higher is due to rounding within the three different Support Staff groups.  The MPEA has also requested a 2-year extension of the Master Agreement to June 30, 2023.  The MPEA Association needs to ratify this proposal.  It is recommended that the School Board also consider ratification of the package increase.  The Board asked for members of the Board who served on IBB to comment on their perceptions of the process.  Chittick and Schlabach noted their appreciation for the process and the interaction of the group.

Denise Chittick moved to approve 2020-2021 Compensation Agreement for Teachers as presented that includes a 3.06% overall package increase and a 3.08% overall package increase for Hourly Support Staff as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Summer Technology Purchases

Superintendent Schneider introduced the need to purchase technology and maintenance/warranty packages for Middle School Chromebooks and High School iPads in order to maintain the 1:1 technology to student learning environment.  Middle School Chromebooks are purchased from ITS for $44,838.80—130 total units.  High School iPads are purchased from Apple for $60,954—120 total units.  A total of $105,792.80.  The Board expressed appreciation for the continued achievement of the 1:1 learning environment to 5th to 12th grades.

Denise Chittick moved to approve the purchase of 130 Middle School Chromebooks and Technology maintenance/warranty agreements from ITS for $44,838.80.  Gabrielle Frederick seconded the motion.  Motion carried 7-0.

Mary Allred moved to approve the purchase of 120 High School Chromebooks and Technology maintenance/warranty agreements from Apple for $60,954.00.  Denise Chittick seconded the motion.  Motion carried 7-0.

Student Learning

COVID-19 Update

Superintendent Schneider discussed the current situation with the COVID-19 Virus.  The District has cancelled classes for the dates of March 23, 2020 through April 13, 2020.  As this is a fluid situation, the District Administration will evaluate the dates and the recommendations of the Governor in the coming time period.  As the situation continues to develop, additional, warranted steps will be taken.  Schneider provided input on the developing learning initiatives.  He also discussed the Nutrition initiative that starts Wednesday, March 25, 2020 at 6 locations as well as some deliveries to very rural areas of the District.  This is free to any family that signs up and eligible participants must be under the age of 19.  Deliveries will be two times each week while school is not session delivering Lunch and Breakfast.  Cost coverage issues and potential challenges were discussed.  The Board expressed appreciation and excitement for the Nutrition initiative, especially thanking Amber Kempf and Teresa Hartley for their efforts.  It was noted that it is not a given that all School are approved for this program.  Mark Schneider also expressed appreciation to the Principals and the Staff as they pulled together today to begin to solidified plans and strategies.

COVID-19 Resolution

The resolution presented for consideration is entitled “Enact a Pandemic Response and Emergency Suspension of Policy” under Iowa Code Chapter 279.8.  The resolution prepared by Iowa Association of School Boards outlines the steps to be taken and issues to be considered.  Items within the resolution include:  1) Recognition that most non-exempt hourly employees will be unable to report to work due to the school closures and that certified employees may be asked to work at remote locations to help with continuity in educational services; 2) Continuance of payment of hourly non-exempt employees in order to prevent community spread, promote morale, and retain current employees following the closure; 3) Payment of bills and approval of contracts between Board Meetings by the Superintendent; and 4) Recognition of the waiver of instructional time requirements for all public school closures before April 12, 2020, as well as granting Governor Reynolds the ability to waive instructional time requirements on or after April 12, 2020.  The resolution suspends Mid-Prairie School Board Policies in whole or in part if the suspension is required to implement written guidance from state or federal agencies relating to containment of COVID-19 for the duration.  The Superintendent will continue to consult with and report to the Board on developments with the virus as well as be authorized to direct staff assignments, control access to public school ground and buildings, and to smooth business functions of the District.  The Board reserves the right to comply with State and Federal mandates on the conduct of School Board Meetings in terms of attendance, the form of receipt of comments, change of dates and times, and use of technology to conduct meetings.  It is noted, that if approved, President Schlabach has determined to self-quarantine, and with this decision any legal documents required to be signed due to resolutions, etc., will be signed by facsimile signature.

Gabrielle Frederick moved to approve Resolution #032320 Pandemic Response and Emergency Suspension of Policy, also giving the Superintendent additional temporary authority on various operational elements as presented.  Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                           Jodi Meader                      - yes

                           Jeremy Pickard                 - yes

                           Marianne Schlabach         - yes

                           Jeremy Gugel                    - yes

                           Denise Chittick                  - yes

Motion carried 7-0.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 13, 2020, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Public Hearing on Bus Specifications; all presentations are on hold; discussion of the next steps during this challenging time.  The next meeting will be electronic as well.

Adjournment

The meeting adjourned at 7:58 p.m.

 

March 9, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 9, 2020 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented and amended.  Seconded by Mary Allred.  Motion carried 6-0.

WORK SESSION

Finance Presentation

Business Manager Swartzentruber presented on the Certified Budget process for 2020-2021 School Year.  He focused on the different trends in enrollment, revenue generation, Property Tax Levy amounts, and Spending Authority.  The Certified Budget Process needs to be completed by April 15, 2020, subsequent to a Public Hearing on the Budget that needs to be schedule for March 23, 2020.  The Property Tax Levy filing will be for $13.26 per $1,000 of taxable value if approved as presented.  This would be an increase of $0.03 per $1,000 from last year.  The rate is held down by a 2% increase in taxable property values in the District.  Property taxes fund approximately 29% of the total revenues collected by the District.

Facility Improvement Discussion

Superintendent Schneider and President Schlabach continued the discussion item by reviewing the content of conversations covered in the previous two or three School Board Meetings.   He received today additional cost projections from Carl A Nelson and Shive-Hattery.  He will get these out to Board Members shortly for review. 

Board Member and Administrator Dialogue

Administrators provided brief updates for their buildings and programs at Middle School, West Elementary, East Elementary, High School, Home School Education Center, and the Alternative Learning Center. Mary Allred shared of her experiences at East Elementary and appreciation for the programs and activities.

Board Development and Inservice Activities – Nothing added.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 23, 2020, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Public Hearings on the FY2021 Certified Budget and Amended Budget for FY2020, Public Hearing on the FY2020 Amended Budget, and FCCLA will provide a presentation.

BUSINESS MEETING

Public Forum– 7:00 p.m.

John Conway spoke in favor of the Mid-Prairie Auditorium.  He encourages the School Board to seriously consider including this in the facilities planning and discussions.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 24, 2020;

Finance Report

The Finance Report for February 2020;

Payment of Bills

The bills as listed for March 9, 2020, Prepaid Bills; and Hills Bank ACH Transactions for February 2020;

Open Enrollment Requests

Alexis Deatsch requests Pierce Decker (Prekindergarten), attend Mid-Prairie from Iowa City Community School District for the 2019-20 School Year;

Kelsey Thomann requests Blaine Duwa (Grade 2), attend Mid-Prairie from English Valleys Community School District for the 2020-21 School Year;

Mark and Bethany Lingard request Ward Lingard (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2020-21 School Year;

Pat and Sarah O’Rourke request Greta O’Rourke (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2020-21 School Year;

Andy and Morgan Rodgers request Emilia Rodgers (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2020-21 School Year;

Jeremy and Jennifer Young request Lillian Young (Grade 6), Alivia Young (Grade 5) and Hannah Young (Grade 2), attend Mid-Prairie from Highland Community School District for the 2020-21 School Year;

William Wilkerson and Heidi Meinders request William Wilkerson (Grade 11), attend Mid-Prairie from Highland Community School District for the 2020-21 School Year;

Alan Eckhardt and Tonya Hovey request Nyx Eckhardt (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2020-21 School Year;

Jacob and Shaylee Adrian request Piper Adrian (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Ashlie Andersen requests Abagail Andersen (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Chris and Andrea Hahn request Cavyn Hahn (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Carey and Alexie Tandy request Eli Tandy (Grade 6), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Chris Vogel requests Zander Vogel (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Alexis Osborn requests Nova Dickerson (Alternative Kindergarten), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Skyler Cooper requests Keylen Cooper (Grade 1), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Ma Guadalupe Jimenez requests Stephanie Jimenez (Grade 9), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Nate and Cari Strabala request Palmer Strabala (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Mac and Nicole Dhooge request Isaac Dhooge (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2020-21 School Year;

Sarah Lambert requests Leah Lambert (Grade 2) and Rachel Lambert (Grade 5) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2020-21 School Year;

Kati Bradshaw requests Wyatt Bradshaw (Grade 1) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2020-21 School Year;

Stacey Crabtree requests Courtney Crabtree (Grade 10) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2020-21 School Year;

Heather Ganger requests Cade Ganger (Grade 2), Hannah Ganger (Kindergarten), and Sadie Ganger (Grade 3) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2020-21 School Year;

Kati Bradshaw requests Connor Hervey (Grade 4) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2020-21 School Year;

Maggie Baker requests Azariah Baker (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Thomas and Stacey Casey request Eliana Casey (Kindergarten) and Emmaline Casey (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Ben and Lindsey Griffin request Vera Griffin (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Shawna Haines requests Jazlyn Haines (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Tim and Beth Hurst request Garrett Hurst (Grade 8), Gavin Hurst (Grade 6), Graham Hurst (Grade 5), Grayson Hurst (Grade 3), and Griffin Hurst (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Rebecca Ilten requests Lucy Ilten (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Brian and Melissa Isbell request Olive Isbell (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Nathan and Orpah Jensema request Isaac Jensema (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Julia Kanakares requests Clare Kanakares (Grade 7) and Ephrem Kanakares (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Rachel Kerns requests Aaden Kerns (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Grae Olson requests Brigham Morgan (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Arthur and Sheree Murphy request Arthur Murphy III (Grade9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Matthew and Natalie Witte request Isaac Myers (Grade 10) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Nathan and Katherine Seger request Anthony Seger (Grade 6), James Seger (Grade 4), Joseph Seger (Kindergarten), Thomas Seger (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Louise Zook requests Saraya Zook (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2020-21 School Year;

Elise Maxson requests Lucas Maxson (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Louisa Muscatine Community School District for the 2020-21 School Year;

Jennifer Render requests Lacy Render (Grade 6), and Lindsey Render (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2020-21 School Year;

Leon and Robin Schrock request Annika Schrock (Grade 4), Landry Schrock (Grade 1), and Lawson Schrock (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2020-21 School Year;

Mindy VanZuiden requests Bristol VanZuiden (Grade 4), and Ryder VanZuiden (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2020-21 School Year;

Personnel Items

Contract issued to Bailey Troyer, Middle School 7th and 8th Grade Science Teacher, $38,464 per annum at 2019-20;

Contract issued to Katie Schneider, High School Special Education Teacher, $38,464 per annum at 2019-20;

Contract issued to Molly Steinbrech, HSAP Associate Director, $38,464 per annum at 2019-20;

Resignation of John Alatalo, West Elementary Fourth Grade Teacher, effective at the end of the 2019-2020 School Year;

Fundraising Requests

MP Boys Soccer requests approval to raise funds through the sale of Casey’s Pizza/Gas/Meal Deal Cards from March 16th to April 6th for the purchase of practice training supplies;

2020 Mid-Prairie ALC Graduates

The following student is recommended to be a March 2020 Graduates of the Alternative High School:  Ms. Lyla Blake;

Mid-Prairie/UNI Cooperative Agreement

The agreement for UNI Education Students in Mid-Prairie Classrooms for the remainder of 2019-2020 is presented for approval and signature.

Denise Chittick seconded the consent items.  Motion carried 6-0.

Student Learning

School Board Policy 903.2, Community Resource Persons and Volunteers

Superintendent Schneider noted that this is on the agenda at the request of constituents to Board President.  The constituents were not in attendance.  The family’s student is working with an outside person and would like to request that this outside person be allowed to be in the building to work with their students.  Schneider shared from the policy in the last sentence of the second paragraph.  Schneider provided additional input as to how the policy is currently carried out by District Staff and the security that is maintained.  The board asked questions for clarification including: “Is this a request to change the policy or an exception to the policy?”  The Board President will follow up with the constituents.

EMC Agency

Superintendent Schneider discussed the change of agency ownership with Fisher Agency.  Three agencies operate in the District.  The purpose would be to discuss if the Board wants to put out and Request For Proposal (RFP).  Preference would be for the District to stay with EMC Insurance Company.  Shawn Powell of Southeast Iowa Insurance spoke of their work of with EMC and other general comments.  Options are to do nothing or request an RFP.

Gabrielle Frederick moved to have the District prepare a Request for Proposal for Insurance Agents to provide responses related to the District’s Insurance Coverages.  Denise Chittick seconded.  Motioned carried 6-0.

School Board Policy 505.7, Commencement

Superintendent Schneider discussed the current policy and the recognition of students and groups.  Schneider asked the Board to consider reviewing the policy for the criteria to evaluate requests and where these recognitions need to be conducted—Commencement or Senior Night.  It is recognized that this is quite subjective.  It is recognized that the timing for this discussion is timely given graduation approaching.  The Board discussed this at length: what is currently included, if current programs could be evaluated/broadened, and advanced notice.  Parents shared about the Eagle Scout program, the service hours, and their request for them to be given an exception.  It is the administrators’ request that the Board work on a review and revision to the Board Policy.  This will be placed on the net agenda on both the Work Session and the Business Session.

WCRF Grant Resolution

Superintendent Schneider presented the Grant Application that is due March 15, 2020.  There is one application being submitted at this time.  It is a grant request for $2,000,000 over a two-year period of time as a portion of the estimated $10,335,635 cost of a High School Auditorium.  The Board reviewed the resolution and asked questions about the process.

Denise Chittick moved to approve Resolution 0309201 for the Washington County Riverboat Foundation Grant Application for $2,000,000 to the Mid-Prairie Auditorium as included in the grant application due March 15, 2020.  Mary Allred seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - yes

Mary Allred                        - yes

                              Jodi Meader                       - yes

                              Jeremy Pickard                  - absent

Marianne Schlabach       - yes

                              Jeremy Gugel                    - yes

                              Denise Chittick                  - yes

Motion carried 6-0.

New York Fine Arts Trip

Superintendent Schneider introduced this item by noting that a group of the High School Fine Arts students are scheduled to travel during Spring Break week to New York City.  This will affect 65 students and a number adult supervisors for this 5 day trip.  This trip is planned every fourth year, and is led by and chaperoned by Mid-Prairie employees.  Given the current situation with the Coronavirus (COVID-19), it is brought to the Board’s attention for discussion.  A document dated 03/01/2020 issued by the Iowa Department of Public Health for us by K-12 School Administrators was shared as were emails with legal counsel and sponsors.  Schneider contacted Public Health to gather input from them.  A decision to go or not go needs to be made by Wednesday, March 11th.  If the original dates for the trip are cancelled, then there is an option to reschedule the trip.  Immediate plans to reschedule before the end of the school year will be taken.  There is very low possibility that a full refund can be expected.  Estimated cost expended per student is $1,200 for this trip.

Mary Allred moved to approve the rescheduling of the trip to New York at a future date in lieu of going at the originally scheduled time from March 14th to 18th.  Gabrielle Frederick seconded the motion.    Motion carried 5-1, Jodi Meader voted no.

Finance

Nutrition Loan

Superintendent Schneider highlighted a memo from Business Manager Swartzentruber about the current balance of $25,000 on the Interfund Loan made by the SAVE Fund to the Nutrition Fund.   It is recommended that this loan be paid off.  It will help the District with bond rating agencies when a bond issue is approved by voters in the future.

Jodi Meader moved to approve the recommendation for the Nutrition Fund to liquidate the $25,000 interfund loan to the SAVE Fund and payment of accrued interest.  Denise Chittick seconded the motion.    Motion carried 6-0.

Set Date and Time for the Public Hearing for 2019-20 Certified Budget Amendment

Superintendent Schneider and Business Manager Swartzentruber highlighted the Public Hearing document for the amendment of the 2019-2020 School Year Budget.  Two areas are being amended. The first area is for Instruction as an increase from $12,190,000 to $12,700,000 is being recommended to recognize the increased costs associated with adding Paraprofessional Support Staff in Special Education.  The second area is for Total Other Expenditures as an increase from $3,077,313 to $7,500,000 is recommended to recognize the Land Purchases and the Refinance of the Revenue Bonds that occurred in October and November of 2019.  Neither of these items were planned for when the budget was submitted in April of 2019.  These amendments would need to be presented to the School Budget Review Committee (SBRC) in Des Moines for approval.  However, before they can be acted upon by the Board, a public hearing needs to be set.  It is recommended a public hearing be set for the next School Board Meeting on March 23, 2020 at 7:25 p.m. in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Amendments for 2019-2020 is set to be published in The News upon approval.

Denise Chittick moved to approve setting the date for the Public Hearing on the 2019-2020 Amendment of Current Budget for March 23, 2020 at 7:25 p.m.  Mary Allred seconded the motion.    Motion carried 6-0.

Set the Date and Time for the Public Hearing of the 2020-21 Budget

Superintendent Schneider and Business Manager Swartzentruber recommend a Public Hearing for the proposed 2020-2021 Budget be set for March 23, 2020 at 7:15pm in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Summary for Fiscal 2020-2021 is set to be published in the News upon approval.

Denise Chittick moved to approve the Notice of Public Hearing on the 2020-2021 Proposed Budget for Monday, March 23, 2020 at 7:15p.m.  Jeremy Gugel seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Adjournment

The meeting adjourned at 8:23 p.m.

 

February 24, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 24, 2020 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

WORK SESSION

Culture and Diversity Committee Presentation

Superintendent Schneider introduced the committee and gave a history of how this committee was organized.  Shaina Gearhart, Curriculum Leader, and a cross section of the committee presented and discussed the varied topics of Culture and Diversity within the Mid-Prairie District.  Casey Leonard discussed the objectives and history of the committee from both a Staff centered and Student centered perspective.  The committee has been reading and discussing books and viewing podcasts to broaden their understanding and perspectives on what Diversity entails.  The Board affirmed the group’s work and encouraged them to continue to challenge the District.

At-Risk Program Presentation

Amy Shalla, At-Risk and Special Education Administrator, made a presentation on the At-Risk Program at Mid-Prairie.  At-Risk is defined as “under-resourced”.  She also shared the State of Iowa’s At-Risk definition.  She also discussed what it means to be Homeless and a student in the Mid-Prairie District.  She discussed perception and reality for the students based upon their personal experiences.  The Board expressed appreciation for the Staff as they work with students.

Facility Improvement Discussion

Superintendent Schneider opened the discussion with the questions document and the Uses of the Auditorium document.  An overview of financial resources that could be available for the projects was provided to the Board.  Schneider also shared recommendations of the Administrative Team of the priorities they have identified and processed as a team.  Grade-like/aligned attendance centers, building limitations, collaboration, and shared students were areas given consideration in the recommendations.  A discussion of immediate needs versus long-term needs was the second focus of the recommendations made by administrators.  The Board discussed the recommendations and items at length as they were presented.  Funding sources were discussed generally in conjunction with the projects discussed.

Board Member and Administrator Dialogue – This item was tabled for the evening in favor of the Facility Improvement discussion.

Board Development and Inservice Activities – Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda – Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

Brenna Goode spoke in favor of an Auditorium and the needs of the District as the Fine Arts programs continue to grow. 

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 10, 2020;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for February 24, 2020;

Open Enrollment Requests

Kendal and Sue Gingerich request Elise Gingerich (Grade 7), attend Mid-Prairie from Highland Community School District for the 2020-21 School Year for activities only;

Ethan and Laurent Butler request Alissa Cavegn (Grade 3) and Jake Cavegn (Grade 4), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

Cody and Tammy Marek request Kassidi Marek (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Kelly Nebel requests Dean Nebel (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Denise and Kelly Grimm request Logan Grimm (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Steve and Cortney Cable request Theda Cable (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2020-21 School Year;

Leslie Greb requests Ari Erickson (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Philip and Jill Lashmit request Abraham Lashmit (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Philip and Nicole Gross request Alexander Gross (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2020-21 School Year;

Matt and Kim Brenneman request Brielle Brenneman (Grade 9), Bronwyn Brenneman (Grade 11) and Matthew Brenneman (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2020-21 School Year;

Raelyn Miller requests Ciarra Miller (Grade 8) attend CAM Community School District from Mid-Prairie;

Personnel Items

Contract issued to Matthew Freel, MS 8th Grade Boys Basketball Assistant Coach (1-year), $1,597 per annum;

Resignation of Brielle Miller, East Elementary Special Education Paraprofessional, $13.77 per hour, effective February 28, 2020;

Fundraising Requests -- None presented;

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Public Hearing School Calendar for 2020-2021

Superintendent Schneider discussed the School Calendar for the 2020-2021 School Year.  No one from the public spoke on the School Calendar.  The Board discussed which days would be the top 5 days for student absences and the impact of considering those days in exchange for other off days near holidays.

Approval of the School Calendar 2020-2021

President Schlabach asked if there were any additional questions on the calendar for the 2020-2021 School Year. A motion was called for either approving the Calendar or tabling it for further study.

Denise Chittick moved to approve School Calendar for 2020-2021 as presented.  Mary Allred seconded the motion.    Motion carried 6-1.  Jeremy Pickard voted no.

Review of Board Policy 407.1 – Licensed Employee Resignation

Superintendent Schneider reviewed the current policy and the changes that were passed on First Reading at the February 20, 2020, School Board Meeting.  The current policy has specific dates that need to be reviewed annually.  The modifications remove the dates and insert relative days within the months of March and April so that the policy is more adaptable in how it flows. 

Gabrielle Frederick moved to approve the changes to Board Policy 407.1 Licensed Employee Resignation on Second Reading as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Finance

Review and Approve School Bus Bids

Superintendent Schneider and Business Manager Swartzentruber shared the 4 bus bids received for the 2 Yellow School Bus bid package for delivery in the Summer of 2020.  The Transportation Department reviewed the bids and specification required.  The recommendation is to take the Hoglund Bus Sales Bid of $192,000, or $96,000 per bus—the bid is net of trade-in value.  The next closest bid is Thomas Bus Sales, Inc. at $202,662, or $101,331 per bus—again, net of trade-in value.

Jeremy Pickard moved to approve the purchase of 2 School Buses from Hoglund Bus sales at a total value of $192,000 net of trade-in value of Bus #6 and Bus #10.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

Board Development and Inservice Activities

  • New School Board member orientation – Is there interest in doing this.  Swartzentruber will contact board members on a date and time.
  • Discussion of Insurance Agent – This will be brought as an agenda item to the next meeting.

Announcements

Nothing added from earlier in the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 9, 2020, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Facilities Needs and Certified Budget Presentation by Swartzentruber.

Adjournment

The meeting adjourned at 8:42 p.m.

February 10, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 10, 2020 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard (Arrived at 6:26p.m.), and Marianne Schlabach.

Board members absent:  Jeremy Pickard (Arrived at 6:26p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 6-0.

WORK SESSION

Middle School Band Presentation

Mark Pennington, Middle School Principal introduced Middle School Band Director Lauren DiGiorgio.  Lauren introduced a number of students who earned the highest ratings at band contest.  They each performed for the Board.  The Board congratulated the students for a job well done and encouraged them to continue their musical endeavors. 

Home School Assistance Program

Rachel Kerns, Home School Assistance Program Director, presented an update on the Home School Assistance Program.  There are 26 staff members at the Home School Program, 183 families and 409 students.  Molly Steinbrech shared about the STEM program and Scale Up Awards that help families enhance their experiential learning opportunities.  Rose Schrock shared videos where the parents provided their perspective on Home School Assistance and the impact on their families.  The Board affirmed the staff for their commitment and personal touches to the program.

Jeremy Pickard arrived at 6:26p.m. during the above agenda item.

Facilities Committee Report

Superintendent Schneider opened the agenda item with a list of questions received to date.  Each time, the administrative staff will attempt to answer the questions posed by Board members.  Schneider showed an overview of funds available for the projects from 6 different potential sources and will consult with Piper Jaffray to sharpen these numbers.  Schneider also showed a schematic drawing as one option of connecting an auditorium to the High School.  The Board raised additional questions to be added to the list for processing by Administration and Board. 

Board Member and Administrator Dialogue – Tabled.

The Ideal Team Player Book Discussion -- Agenda item moved to the end of the meeting.

Board Development and Inservice Activities -- Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda -- Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

Christine Meader representing the Fine Arts Boosters shared of their support for the Auditorium item on the Facilities Committee’s list of recommendations.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 27, 2020;

Finance Report

The Finance Report for January 2020;

Payment of Bills

The bills as listed for February 10, 2020, Prepaid Bills; and Hills Bank ACH Transactions for January 2020;

Open Enrollment Requests

Saundra Aldrich requests Courtney Aldrich (Grade 9), attend Mid-Prairie from Pekin Community School District for the 2019-20 School Year;

Dave and Roberta Stakland request Robert Stakland (Grade 3), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

Dave and Roberta Stakland request Jayla Stakland (Grade 6), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Erik and Shannon Babbitt request Matthew Babbitt (Grade 3) and Avery Babbitt (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Personnel Items

Work Agreement issued to Kim Blauvelt, West Elementary Paraprofessional, $13.90 per hour;

Fundraising Requests

MP Fine Arts Boosters request approval to raise funds through sale of custom made Pura Vida bracelets for continuation of fundraising for band uniforms;

Mary Allred seconded the consent items.  Motion carried 7-0.

Student Learning

Middle School Assistant Principal and Assistant Activities Director

Middle School Principal Marc Pennington, and Activities Director Tyler Hotz presented the recommendation, need, and rational for a Middle School Position.  This staff recommended position would be present in the building on a full time basis as part of an ongoing conversation the past two or three years.  The position would be a new certified administrator position in the Fall of 2020.

Jeremy Pickard moved to approve the creation of a combined Assistant Middle School Principal and Assistant Activities Director.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Second Reading Board Policies 507.6 – Student Insurance; 403.6 Drug and Alcohol Testing Program

Superintendent Schneider reviewed the two policies that passed on First Reading at the January 27, 2020, School Board Meeting.  Board President Schlabach asked for any additional questions or comments from Board Members.  There were none.

Jeremy Pickard moved to approve the removal of Board Policy 507.6 Student Insurance on Second Reading as recommended.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Gabrielle Frederick moved to approve the changes to Board Policy 403.6 Drug and Alcohol Testing Program on Second Reading as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Review of Board Policy 407.1 – Licensed Employee Resignation

Superintendent Schneider presented revisions to the current policy.  The current policy had specific dates that need to be reviewed annually.  The modifications remove the dates and insert relative days within the months of March and April so that the policy is more adaptable in how it flows.  Clarification was provided to new Board Members on the rationale for this policy. 

Gabrielle Frederick moved to approve the changes to Board Policy 407.1 Licensed Employee Resignation on First Reading as presented.  Jeremy Gugel seconded the motion.    Motion carried 7-0.

Licensed Employee Non-Renewal Incentive

Superintendent Schneider noted that the incentive amounts need to be determined by the Board for the current year implementation of Board Policy 407.1.  Schneider recommends the Board consider the incentive to be $1,500 by the third Friday in March and $750 by the second Friday in April.

Jeremy Pickard moved to approve the third Friday in March amount of $1,500 and the second Friday in April amount of $750.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

The Ideal Team Player Book Discussion -- Agenda item moved from the Work Session Agenda portion of the meeting.

The Board and Administrative Team discussed the second segment and portions of the third segment of the Book The Ideal Team Player by Patrick Lencioni as a Board Development Exercise.  Discussions of next sections will occur at future meetings during the Work Session segment of the meeting.

Board Development and Inservice Activities – Agenda item moved from the initial Work Session Agenda portion of the meeting.  Nothing was added.

Announcements and Suggestions for Next Agenda -- Agenda item moved from the initial Work Session Agenda portion of the meeting.

The next regular Board meeting will be on Monday, February 24, 2020, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  ALC Presentation; Culture and Diversity, Facility Report.

Closed Session

Pursuant to Iowa Code, Chapter 21.5j, the Board may enter into closed session to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property.  President Pickard requested a motion to move the Board to Closed Session.

Gabrielle Frederick moved to have the School Board move to closed session pursuant to Iowa Code, Chapter 21.5j.  Jodi Meader seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - yes

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 7-0.

The Board entered Closed Session at 7:53 p.m.

The Board exited Closed Session at 8:08 p.m.

 

Adjournment

The meeting adjourned at 8:09 p.m.

January 27, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room (Wok Session)

Mid-Prairie High School Library (Business Meeting), Wellman, IA  52356 January 27, 2020 – 6:00 p.m.

www.mid-prairie.k12.ia.us

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

WORK SESSION Discussion with New Employees

The Board met informally with Employees new to the District in 2019-2020 in the Central Office Community Room.

The Board changed venues to the Mid-Prairie High School Library for the Business Meeting

BUSINESS MEETING Public Forum– 7:00 p.m.

No one spoke.

Consent Items Jodi Meader moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 13, 2020;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for January 27, 2020;

Open Enrollment Requests

Josh and Ann O’Toole request Brukin O’Toole (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2020-21 School Year;

Personnel Items

Resignation of Tyler Hotz, MS 7th Grade Girls Basketball, $2,484, effective January 24, 2020; Fundraising Requests

Mid-Prairie Dance Team requests approval to raise funds through the mailing of Sponsorship Letters to be used for uniforms, costumes, poms, choreography fees, accessory and banquet items; Mid-Prairie Dance Team requests approval to raise funds through the Dance Team Night and Kids morning dance camp on April 11, 2020 to be used for uniforms, costumes, poms, choreography fees, accessory and show expenses;

FCCLA requests approval to raise funds through the sale of strawberrys to be used for seed money for

chapter service projects to MP staff, students and the surrounding community; Denise Chittick seconded the consent items.  Motion carried 6-0.

Special Presentations

Honor Retirees

Superintendent Schneider introduced the agenda items and the retirees to the Board and to the people in attendance.  These staff will retire at the end of the 2019-2020 School Year with a combined years of service of 169 years to the District.  The retirees included Certified Staff:  Sarah Aldrich-Reitz, Chris Kern, Kim Kral, Rose Schrock, and Eric Thornton.  The only Classified Staff person retiring is Cindy Duwa.  Opportunity was given for those in attendance to individually recognize each person listed above.  Following their individual recognitions, Superintendent Schneider presented each with a plaque in recognition of their service to the District and Community.

Gabrielle Frederick moved to accept the resignation of Eric Thornton effective at the end of the 20192020 School Year.  Denise Chittick seconded the motion.  Motion carried 6-0.

Gabrielle Frederick moved to accept the resignation of Rose Schrock effective at the end of the 20192020 School Year.  Mary Allred seconded the motion.  Motion carried 6-0.

Jodie Meader moved to accept the resignation of Cindy Duwa effective at the end of the 2019-2020 School Year.  Gabrielle Frederick seconded the motion.  Motion carried 6-0.

Gabrielle Frederick moved to accept the resignation of Chris Kern effective at the end of the 2019-2020 School Year.  Denise Chittick seconded the motion.  Motion carried 6-0.

Denise Chittick moved to accept the resignation of Sarah Aldrich-Reitz effective at the end of the 20192020 School Year.  Mary Allred seconded the motion.  Motion carried 6-0.

Denise Chittick moved to accept the resignation of Kym Kral effective at the end of the 2019-2020 School Year.  Jeremy Gugel seconded the motion.  Motion carried 6-0.

Public Hearing – Bus Specifications – 7:30pm (after recognition of Rose Schrock, above)

Board President, Marianne Schlabach, open the Public Hearing and asked if anyone was present to discuss the specification for two diesel powered school buses.  No one spoke.  The public hearing closed at 7:31 p.m.  The Board moved back to the previous agenda item to finish honoring the retirees.

Facilities Committee

Superintendent Mark Schneider introduced the Shive-Hattery team led by Tandy Dausner has provided input and coordination to the Facilities Planning Committee each of the 9 times it met in the past 15 months or so.  The Facilities Committee is now bringing a list of 19 priorities to the Board for their consideration and process for establishing next steps in the process. Dausner presented the Facilities Committee’s work and process, as well as, reviewed the past Long Term Planning efforts from 20092010, 2012-2013, and now to 2018-2020.  The lists of needs from different constituencies—Facilities Planning Committee, High School Students, Middle School Students, District Staff—were compared for common themes.  These were also compared to projected growth in enrollment over time and other capacity issues in auxiliary spaces.  Then, potential diagrams were presented as possibilities to further discussions, not to propose solutions.  Following that a prioritization of projects and a high level view of potential costs was presented.  These lists were intended to encourage conversation and inform the work and process of the Board in the coming months.  The Board was asked to review the presentation and ideas presented in the next two week, and then encouraged to email any questions to Schneider prior to the meeting for tracking and processing at future meetings.

Student Learning

Employee Assistance Program

Superintendent Schneider introduced the concept of the Employee Assistance Program as another way to add value and benefits to the employees, especially attention to mental health resources.  Its primary goals are to provide a thorough evaluation, counseling, and referral service to all eligible employees and family members as well as training to supervisory personnel.  Counseling would be limited to 6 one-hour sessions each service contract year.  The service provider recommended is SYCHRONY/EAP.  The cost of the service would be $25 per employee per year, or $6,200 annually.  As we consider the mental health needs of our staff, Superintendent Schneider recommends this service be approved.  The Board asked questions for clarification of some of the details of the contract.

Gabrielle Frederick moved to approve to engage SYCHRONY/EAP to an initial one-year contract arrangement for $6,200 per year.  Jeremy Gugel seconded the motion. Motion carried 6-0.

Second Reading of Board Policy 507.9 – Automatic External Defibrillator

Superintendent Schneider noted that the changes discussed at the prior meeting have been addressed for the suggested changes prior to passage on First Reading.  No further questions were raised. Denise Chittick moved to approve Board Policy 507.9 on Second Reading as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

Review of Board Polices 507.6 – Student Insurance; and 403.6 – Drug & Alcohol Testing Program Superintendent Schneider introduced both policies for attention and consideration.  Board Policy 507.6 entitled Student Insurance is no longer available and is requested to be removed.  Board Policy 403.6 entitled Drug and Alcohol Testing Program is presented for amendment as noted in the yellow items.  The main change is to make the definition in the policy is the same as the State regulation definition. Gabrielle Frederick moved to approve the removal of Board Policy 507.6 Student Insurance on First Reading as recommended.  Denise Chittick seconded the motion.    Motion carried 6-0.

Gabrielle Frederick moved to approve the changes to Board Policy 403.6 Drug and Alcohol Testing Program on First Reading as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, February 10, 2020, at 6:15 p.m. at the Central Office Community Room.  No additional agenda items were mentioned at this time.

Adjournment

The meeting adjourned at 10:11 p.m.

January 13, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 13, 2020 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, and Marianne Schlabach.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 6-0.

WORK SESSION

Beyond Mid-Prairie Marketplace

Superintendent Schneider introduced Kurtis Broeg, Special Education, CTE, Internship, and Job Shadow Coordinator, presented the idea for a new initiative to set up an on-line marketplace for the 4Plus Program and the Beyond Mid-Prairie Marketplace program.  This is an online marketing tool for use by Mid-Prairie students and other vendors.  Primarily goal is to develop collaborative relationships with merchants—driving traffic to their sites—and promoting our students’ skills, product enhancements and developed products; and also developing their entrepreneurship skills.  He described some example sites—Weebly.com and other collaborative sites.  He asked the board for questions, feedback and other input.  The Board thanked him for his passion and work on this to date.

National Learning Forward Conference

Principal Bill Poock discussed his/their attendance at the National Learning Forward Conference attended On December 9th through 11th in St. Louis, Missouri.  He reported on the 6 sessions and 3 keynote speakers that he was privileged to attend—items tied closely to the work of the District.  Major themes were Excellence in Education and Equity in Education.  This included themes in Culture Building within every district—developing the adults within the district. 

The Ideal Team Player Book Discussion – Agenda item moved to end of meeting.

Announcements and Suggestions for Next Agenda – Agenda item moved to end of meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of December 9, 2019;

Finance Report

The Finance Report for December 2019;

Payment of Bills

The bills as listed for January 13, 2020, Prepaid Bills; and Hills Bank ACH Transactions for December 2019;

Open Enrollment Requests

Lauren Butler requests Jake Cavegn (Grade 4) and Alissa Cavegn (Grade 3), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Tim and Dawn Stultz request Jessie Stultz (Grade 7), attend Mid-Prairie from Highland Community School District for the 2020-21 School Year;

 Trevor and Mackenzie Taghon request Weston Taghon (Grade 2) and Gentry Taghon (Grade 3), attend Mid-Prairie from Sigourney Community School District for the 2020-21 School Year;

Grant and Wendy Netolicky request Lauraya Netolicky (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Kevin Cortum, MS Assistant 7th Grade Boys Basketball Coach, $1478 per season;

Contract issued to Dylan Walther, HS Assistant Wrestling Coach, $2,219.92 per annum 65%;

Fundraising Requests

Junior Class Prom Committee requests approval to raise funds through Bake Sales on January 16th and January 24th to help fund the expenses related to the Grand March and Dance for the 2020 Prom Event;

Denise Chittick seconded the consent items.  Motion carried 6-0.

Student Learning

At-Risk and Dropout Prevention Program SBRC Request

Superintendent Schneider introduced the annual resolution for consideration.  This is the second year that the Department of Education is not as closely involved with this process due to legislative change.  The request is for Modified Supplemental Aid for 2020-2021 Dropout Prevention Program of $246,367.00 to implement the At-Risk and Dropout Prevention program plans.  It is recommended that the Board pass this resolution prior to the January 15, 2020 deadline.

Gabrielle Frederick moved to approve the resolution by reading Resolution 011132001 for Additional Allowable Growth for Modified Supplemental Aid of $246,367.00 for implementation of the 2020-2021 School Year At-Risk and Dropout Prevention program plans.  Jeremy Gugel seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - yes

                         Jeremy Pickard                  - absent

                         Marianne Schlabach          - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 6-0.

School Board Policy 507.9, Automatic External Defibrillator

Superintendent Schneider discussed the need to change School Board Policy 507.9.  The proposed document has the changes outlined for the Board.  The Board provided input and noted one slight change.

Gabrielle Frederick moved to approve School Board Policy 507.9 on First Reading as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

Special Education Mini-Bus

Superintendent Schneider and Special Education Administrator Amy Shalla presented a need for a Yellow Mini-Bus for Students participating in the Beyond Program.  The daily use of this bus for transportation of these students to their job sites and community experiences is required.  When combined with the needs and uses of the current min-bus, the situation for scheduling becomes almost untenable.  Other factors enter in when evaluating, such as weight of student riders, size of the chairlift, etc.  It is recommended that the District begin to develop specifications for a new bus while maintaining and keeping the current mini-bus in service and working order.  A portion of the cost will be from Special Education funds funded over a seven-year period.  The board gave informal approval to move ahead with the development of vehicle specifications.

West Elementary Special Education Paraprofessional

Special Education Administrator, Amy Shalla and West Elementary Principal Bill Poock presented a proposal for an additional special education paraprofessional at West Elementary School.  The rational includes the need for more 1:1 minutes with new students and current students.  The position would be funded by Special Education funds.

Gabrielle Frederick moved to approve a new special education paraprofessional at West Elementary.  Mary Allred seconded the motion.    Motion carried 6-0.

Finance

Set Public Hearing on School Bus Specifications

Superintendent Schneider discussed the need for replacement of two school buses according to the ongoing replacement schedule.  Specifications have been developed and need to be viewed by the public for input.  A request for a Public Hearing on January 27, 2020 at 7:30p.m. is recommended.

Jodi Meader moved to approve a Public Hearing for School Bus Specifications on January 27, 2020 at 7:30p.m., and in the High School Library.  Denise Chittick seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

The Ideal Team Player Book Discussion

The Board and Administrative Team discussed the first section of the Book The Ideal Team Player by Patrick Lencioni as a Board Development Exercise.  Discussions of next sections will occur at future meetings during the Work Session segment of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 27, 2020, at 6:00 p.m. at the High School Library.   Agenda items to include: Eating with new Employees in the Central Office Community Room, followed by Recognition of Retirees in the HS Library; Presentation from the Facilities Committee process by Shive-Hattery; Public Hearing on School Bus Specifications; Second Reading on Board Policy 507.9.

Adjournment

The meeting adjourned at 7:37 p.m.