Minutes

July 8, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 8, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Schlabach called the meeting to order due to the absence of President Jeremy Pickard.

Board members present:  Mary Allred (joined the meeting at 7:10 p.m., after being sworn in), Denise Chittick, Gabrielle Frederick (arrived at 6:17 p.m.), Jodi Meader, Jeremy Pickard (joined by phone at 7 p.m. and left the meeting at 7:10 p.m.), and Marianne Schlabach.

Board members absent:  Jeremy Pickard (joined by phone at 7 p.m. and left the meeting at 7:10 p.m.), Gabrielle Frederick (arrived at 6:17 p.m.), Emily Uhl.

Also Present:  Mark Schneider, Jeff Swartzentruber.

Denise Chittick moved to adopt the agenda as presented at 6:20 p.m.  Seconded by Gabrielle Frederick.  Motion carried 4-0.

WORK SESSION

2020 IASB Legislative Priorities

President Pickard and Superintendent Schneider discussed the Legislative Priorities list provided by IASB.  Previous year priorities chosen included Mental Health, Teacher Leadership and Development, Alternative Licensure, School Funding, and SAVE Fund Extension.  The items discussed by the board for consideration to send to IASB are:

  • 7 – Mental Health
  • 12 – Teacher Leadership and Development
  • 15 – Alternative Licensure
  • 19 – School Funding Policy
  • 20 – Supplemental State Aid

(Gabrielle Frederick arrived at 6:17 p.m. during the above work session item.)

Open School Board Seat

Vice President Schlabach and Superintendent Schneider discussed the need to replace Gerry Kahler who has resigned his seat due to moving out of the District effective with the last meeting.  Discussion ensued about a possible replacement to hold the seat until the November 5, 2019 election.  Mary Allred was in attendance and has recently expressed interest in joining the School Board and in running in the November election. She introduced herself and her reasons for inquiry to be involved.

Update – Summer Remodeling/Renovation Projects

Superintendent Schneider updated the Board on the progress of the High School Tiling Project and Middle School Kitchen Renovation and Gym Wall Repair Projects.  The schedule will be tight, though it still appears the projects will be done in time for start of school.  The Board asked questions about logistics and other items of interest.

SAVE Revenue Purpose Statement

Superintendent Schneider discussed the need for an updated Revenue Purpose Statement to go to voters for the SAVE Fund.  This requirement arises due to the extension of the SAVE Fund at the last Iowa legislative session.  The Board asked questions about timing and related issues.

Physical Plant & Equipment Levy

Superintendent Schneider shared that the Voted PPEL authorization will expire in the 2020-2021 Fiscal Year.  The District will need to hold an election to renew this initiative.  Due to the change in election law, the only regular election before this expires in November 5, 2019.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 12, 2019, at 6:15 p.m. at the Central Office Community Room.  Prior to talking about the next meeting, Schneider shared a shared agenda document for future meetings.  Agenda items to include: Facilities Report, and Second Reading of Board Policy Series 700, and First Reading of Board Policy Series 800 and 900.

BUSINESS MEETING

(Jeremy Pickard joined by phone at 7 p.m.)

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 24, 2019;

Finance Report

The Finance Report for June 2019;

Payment of Bills

The bills as listed for July 8, 2019, Prepaid Bills; and Hills Bank ACH Transactions for June 2019;

Open Enrollment Requests

Jason and Brielle Bex request Ava Bex (Grade 1), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Carla Charlier requests Carter Charlier (Grade 5), Cayden Charlier (Grade 3), and Carson Charlier (Grade 1), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Katlyn Ruth, East Elementary Kindergarten Teacher, $38,464.00 per annum;

Contract issued to Rachel Otting, West Elementary 3rd Grade Teacher, $38,464.00 per annum;

Contract issued to Collette McCellen, HS Fall Musical Vocal Director, $1,183.00 per annum;

Contract issued to Edye Freeman, Professional Partner, $1,000.00 per annum;

Contract issued to Marnett Meier, Professional Partner, $1,000.00 per annum;

Contract issued to Kara Troyer, Professional Partner, $1,000.00 per annum;

Ryan Duwa, HS Special Education Teacher, $50,797.00 per annum, effective June 28, 2019;

Fundraising Requests

Mid-Prairie Football requests approval to raise fund through a player auction on August 16th with proceeds used for volunteer coaching stipends, coaching apparel, equipment and miscellaneous program items;

Mid-Prairie Football requests approval to raise funds by parking cars at the Johnson County Fair on July 22nd and 23rd with proceeds used for uniforms, blocking dummies and miscellaneous program items;

Performance Therapies Athletic Training Agreement for 2019-2020

Contract with Performance Therapies PC to provide athletic training services for student athletes in the 2019-2020 is presented.

Jodi Meader seconded the consent items.  Motion carried 5-0.

Short and Long Term Planning

Formal Acceptance of School Board Member Resignation

Vice President Schlabach stated that it is necessary to formally recognize the resignation of Gerry Kahler effective the end of the June 24, 2019 meeting. 

Denise Chittick moved to accept, with regret and thanks, the resignation of Gerry Kahler effective with the end of the June 24, 2019, meeting.  Gabrielle Frederick seconded the motion.    Motion carried 5-0.

Appoint New School Board Member

Vice President Schlabach and Superintendent Schneider discussed the need to appoint a new Board Member by July 23rd.  This replacement will serve until the November 5, 2019 School Board Election is held and ratified.  Mary Allred was present and is willing to fill the short term nature of the seat and to then run in the November election.  This provides her with opportunity to gain some experience as well.

Gabrielle Frederick moved to appoint Mary Allred as the new school board member.  Denise Chittick seconded the motion.    Motion carried 6-0.

Board Secretary, Swartzentruber, administered the Oath of Office to Mary Allred.

(Jeremy Pickard left the meeting at 7:10 p.m.)

Interstate Power Company Easement

Superintendent Schneider directed the Board’s attention to the Underground Electric Line Easement required by Interstate Power and Light Company.  This is an underground easement to follow the South and East boundaries of the Middle School property in Kalona near the softball fields and old football field.  The Board asked questions about width of easement and whether any fixtures were subject to movement.  Schneider recommends acceptance of the easement as it improves Kalona infrastructure.

Gabrielle Frederick moved to approve Underground Electric Line Easement document with Interstate Power Company as presented.  Jodi Meader seconded the motion.    Motion carried 5-0.

28E HSAP Service Agreements

Superintendent Schneider directed the Board’s attention to three 28E Service Agreements.  The agreements with Clear Creek Amana, English Valleys and Williamsburg School Districts continue the previous school year agreement that allows Mid-Prairie Home School Assistance to provide Home School Assistance Services to the above named districts.  In the 2018-2019 School Year, the Mid-Prairie Home School Assistance Program provided services to 69 students in these 3 Districts for all or a portion of the School Year.  The District receives 0.3 FTE funding from these Districts by direct billing under these agreements.  It is recommended that the District continues in these arrangements exactly the same as last year.

Gabrielle Frederick moved to approve the 28E HSAP Service Agreements for the three districts—Clear Creek Amana, English Valleys, and Williamsburg—for the 2019-2020 School Year as presented.  Denise Chittick seconded the motion.    Motion carried 5-0.

Morning Sun Sharing Agreement

Superintendent Schneider directed the Board’s attention to the Personnel Purchase Agreement with Morning Sun Community School District to allow Morning Sun to purchase the services of Nathan Carlson as a half-time Principal for their school.  Carlson serves as a half-time Dean of Students at the Mid-Prairie Middle School with Mid-Prairie holding his contract.  A similar arrangement has been in place for the past two years with Morning Sun Community School District.  The amount to be charged to Morning Sun will be $49,611.04 and billed in two installments for 2019-2020 the School Year. 

Jodie Meader moved to approve the Personnel Purchase Agreement for 2019-2020 as presented.  Denise Chittick seconded the motion.    Motion carried 5-0.

2020 IASB Legislative Priorities

President Pickard noted the earlier discussion and asked the Board for their recommendations for inclusion in an action to recommend to IASB.

  • 7 – Mental Health
  • 12 – Teacher Leadership and Development
  • 15 – Alternative Licensure
  • 19 – School Funding Policy
  • 20 – Supplemental State Aid

Gabrielle Frederick moved to approve the Mid-Prairie list of Legislative Priorities numbers 7, 12, 15, 19, and 20.  Jodi Meader seconded the motion.    Motion carried 5-0.

First Reading of Board Policies in series 700

Superintendent Schneider discussed the process for review of these policies in the previous meeting and noted changes to 701.3, 705.1, 711.1, 711.7, 711.8, and 7.12.  Series 800 and 900 will be presented for First Reading at the August 12, 2019 meeting.

Gabrielle Frederick moved to approve Board Policies in series 700 on First Reading as presented.  Denise Chittick seconded the motion.    Motion carried 5-0.

General Fund Transfer Resolution for Athletic Protection Equipment

Swartzentruber presented this resolution.  Protective Equipment purchases for athletes are intended to come from the Activity Fund.  This resolution allows for a transfer of funds from the Operating Fund to the Activity Fund to cover this cost.  The liability to the District if the equipment is not purchased is a consideration.  This transfer does reduce District Spending Authority.  Spending in the 2018-2019 School Year totals $8,556.15.  The prior year expenditures were $8,237.56.

Gabrielle Frederick moved to approve the Resolution number 020190708 of the Board of Directors of Mid-Prairie Community School District to approve the transfer of up to $9,000 from general fund to the student activity fund for expenditures that occurred between July 1, 2018 and June 30, 2019 for protective and safety gear required for athletic completion.  Denise Chittick seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes

                           Jodi Meader                    - yes

                           Mary Allred                      -yes                      

                           Jeremy Pickard               - absent

                           Marianne Schlabach       - yes

                           Emily Uhl                         - absent

                           Denise Chittick                - yes

Motion carried 5-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 7:26 p.m.

 

June 24, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 24, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Schlabach called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Denise Chittick, Gerry Kahler (arrived at 6:22pm), Jodi Meader, Marianne Schlabach, and Emily Uhl.

Board members absent:  Gabrielle Frederick, Jeremy Pickard, Gerry Kahler (until 6:22pm).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 4-0.

WORK SESSION

Student Handbook Changes

Middle School Principal, Marc Pennington, discussed the proposed changes to the Middle School Handbook.  Changes in the documents were highlighted.  Questions were asked by School Board Members for clarification.

2020 IASB Legislative Priorities

Superintendent Schneider led the discussion on 2019 ISAB Legislative Priorities. Mark reminded the board that IASB asks each board to provide their top 5 priorities.  This is due to IASB in August and will be on the July agenda.

Changes to School Elections

Superintendent Schneider directed the Board’s attention to the School Election Dates document provided by IASB.  He highlighted key dates for the School Board Election Process, change in Election Day to November 5th, and other Special Election dates.

Gerry Kahler joined the meeting at 6:22pm during this agenda item. 

Review of Board Policies – Series 700, 800, and 900

Superintendent Schneider led the discussion on the 3 School Board Policy Series – 700, 800, and 900.  Items for change consideration were noted and discussed.   Only Series 700 was completed during this session of the Work Session

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, July 8, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: HSAP 28E Agreements for Students at Williamsburg, Clear Creek-Amana, and English Valleys; IASB Legislative Priorities; First Readings of Series 700, 800, 900; and Lead Custodians report.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gerry Kahler moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 10, 2019;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for June 24, 2019, and prepaid bills;

Open Enrollment Requests

Kyle and Julie Birky request Hazel Birky (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2019-20 School Year;

Mitchell and Wendy Sorrell request Michael Sorrell (Grade 2), Jensen Sorrell (Grade3), and Jack Sorrell (Grade 5), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

Henry Feuk and Amanda McNaughton request Christian Feuk (Grade 8) and Jesup Feuk (Grade 10), attend Mid-Prairie from Iowa City Community School District for the 2019-20 School Year;

Personnel Items

Work Agreement Contract issued to Lori Slaughter, MS General Cook, $13.24 per hour;

Contract issued to Daniel Hershberger, HS Girls Basketball Head Coach, $5,133.00 per annum;

Contract issued to Michelle Bessman, TLC Advisory Teacher, $2,867.00 per annum;

Contract issued to Kelly Tyler, West Elementary PBIS Coordinator, $2,867.00 per annum;

Contract issued to Jessica Swartzentruber, TLC Professional Partner, $1,000.00 per annum;

Resignation of Daniel Hershberger, HS Girls Assistant Basketball Coach, $3,178.00 per annum, effective June 14, 2019;

Fundraising Requests – None presented for approval;

Jodi Meader seconded the consent items.  Motion carried 5-0.

Student Learning

Student Handbooks for 2019-2020

Superintendent Schneider noted the earlier presentation and requested the board accept the Middle School Handbook changes as presented for the 2019-2020 School Year. 

Jodi Meader moved to accept the 2019-2020 Middle School Handbook as presented.  Emily Uhl seconded the motion.    Motion carried 5-0.

Concussion Protocol

Superintendent Schneider directed the Board to the Concussion Management Guidelines and discussed the ongoing need to maintain the most up to date standards.  It is recommended that the Return-to-Play Protocol resolution be adopted as presented.  In the past Mid-Prairie has adopted the policies as recommended by the Iowa Board of Public Health.  This resolution will continue to place us in compliance with the new law. 

Denise Chittick moved to approve resolution 062419 Return-to-Play Protocol established by the Iowa Department of Public Health, listed in 641 Iowa Administrative Code Chapter 54 as presented.  Gerry Kahler seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                           Jodi Meader                     - yes

                          Jeremy Pickard                 - absent

                          Marianne Schlabach         - yes

                          Emily Uhl                           - yes

                          Denise Chittick                  - yes

Motion carried 5-0.

Staff Sharing Arrangement

Superintendent Schneider shared the five 28E Agreements that need to be renewed for 2019-2020 that relate to the Sharing of Staff with other Districts.  All of these are a continuation of the arrangements that are in place during the current 2018-2019 Fiscal Year.  These include agreements with Clear Creek Amana to share the Human Resources Coordinator where Mid-Prairie holds the Contract; with Clear Creek Amana to share the Buildings and Grounds Director where Clear Creek Amana holds the contract; with Clear Creek Amana to share the Social Worker where Mid-Prairie holds the Contract; with Clear Creek Amana to share the Curriculum Director where Clear Creek Amana holds the contract; and with Sigourney CSD to share the Elementary Guidance Counselor where Mid-Prairie holds the contract.

Jodi Meader moved to approve the four 28E Sharing Agreements with Clear Creek Amana CSD to share the Human Resource Director, Maintenance and Grounds Director, Social Worker, and Curriculum Director, for 2019-20 School Year.  Denise Chittick seconded the motion.    Motion carried 5-0.

Denise Chittick moved to approve the 28E Sharing Agreement with Sigourney CSD to share the Elementary Guidance Counselor for 2019-20 School Year.  Gerry Kahler seconded the motion.    Motion carried 5-0.

First Reading of Board Policy 507.6, Student Insurance

Superintendent Schneider introduced this agenda item.  This policy is proposed for elimination as there is no longer a company which provides this coverage for schools in Iowa.

Denise Chittick moved to approve to rescind the Policy 507.6 Student Insurance on First Reading as presented.  Jodi Meader seconded the motion.    Motion carried 5-0.

Other

Closed Session

Emily Uhl moved to enter closed session pursuant to Iowa Code 21.5 (a) – To review or discuss records which are required or authorized by state or federal law to be kept confidential.  Jodi Meader seconded the motion.   Motion carried 5-0.

At 7:15 pm, the Board entered closed session to discuss the Mid-Prairie Emergency Operations Plan.

The board returned to public session at 7:24 pm.

Action on Mid-Prairie Emergency Operations Plans

Marianne Schlabach asked of a motion to approve the Emergency Operations Plan.

Jodi Meader moved to approve the Emergency Operations Plan as presented.  Denise Chittick seconded the motion.    Motion carried 5-0.

Work Session

Completion of Unfinished Work Session Items

Review of Board Policies – Series 800, and 900

Superintendent Schneider continued the discussion on the remaining 2 School Board Policy Series – 800, and 900.  Items for change consideration were noted and discussed.   Series 800 and 900 was completed during this session of the Work Session.

Announcements

Gerry Kahler announced his resignation from the School Board due his reassignment to the Conrad-Beaman churches in Grundy County Iowa, effective July 1, 2019.  He encouraged the Board in their work with students.  It is effective at the end of this meeting.  This will be on the agenda for the July meeting.

Adjournment

The meeting adjourned at 7:54 p.m.

June 10, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 10, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick (arrived at 6:22pm), Jeremy Pickard, and Marianne Schlabach (left the meeting at 7:26pm).

Board members absent:  Gerry Kahler, Emily Uhl, Gabrielle Frederick (arrived at 6:22pm), Marianne Schlabach (left the meeting at 7:26pm).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

As a quorum was not present at the start of the meeting, the Board members present listened to the report on the RSP Enrollment Study.

Gabrielle Frederick moved to adopt the agenda at 7:00 p.m. as presented.  Seconded by Denise Chittick.  Motion carried 4-0.

WORK SESSION

RSP Enrollment Study

Superintendent Schneider presented the enrollment study commissioned to be completed by RSP.   He introduced David Wilkerson, former Superintendent of Waukee, and representative for RSP.  Wilkerson shared the results of the Enrollment Analysis in some detail.  This information will be used by the Facilities Planning Committee as they study the needs and set priorities for the future of the District.  The next Facilities Planning Committee meeting is June 11th at the Shiloh Complex in Kalona.

District Annual Report – Tabled to the end of the meeting.

Student Handbook Changes

Principals Foster, Poock, and Shalla discussed the proposed changes to the Combined Elementary Handbook and the ALC Handbook, each covering their areas.  Changes in the documents were highlighted by the Principals.  Questions were asked by School Board Members for clarification.  Support and thanks were expressed to the Principals for their work and administration of policy in the buildings.

Announcements and Suggestions for Next Agenda – This agenda item is moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of May 15, 2019;

Finance Report

The Finance Report for May 2019;

Payment of Bills

The bills as listed for June 10, 2019, Prepaid Bills; and Hills Bank ACH Transactions for the month of May 2019;

Open Enrollment Requests

Seth and Jennifer Mize request Ella Mize (Grade 3) and Samantha Mize (Grade 4), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Jody Gossen requests Makya Murray (Grade 3), attend Mid-Prairie from English Valleys Community School District for the 2019-20 School Year;

Personnel Items

Contract Issued to Kelly Mitchell, HS Assistant Softball Coach 2019-2019, $2,648.00 per season;

Work Agreement Issued to Jana Stout, MS Media Secretary, $13.65 per hour;

Contract issued to Amy Mercer, HS English Teacher 0.25 FTE, $10,860.00 per annum;

Contract issued to Emma Brenneman, MS Science Teacher, $38,464.00 per annum;

Contract issued to Karalee Smith, District K-12 Ell Teacher, $38,464.00 per annum;

Contract issued to Shaina Gearhart, TLC Learning Design Coach, $61,190.00 per annum;

Contract issued to Kelly Tyler, West Elementary Counselor, $44,765.00 per annum;

Teacher Leader Contracts Issued for 2018-2019 School Year:

Wendy Allen, MS Blended Learning Team, $1,911 per annum;

Ashley Bartels, MS Model Teacher Advisor, $1,911 per annum;

Kerry Bell, MP East Professional Partner, $1,000 per annum;

Denise Busch, MS TLC Engagement Strategist, $2,867 per annum;

Erin Cavanagh, HS TLC Model Seminar Teacher, $2,000 per annum;

Mary Beth Fiordelise, MS Blended Learning Team, $1,911 per annum;

Dianna Geiger, MP West TLC Early Childhood Facilitator, $2,867 per annum;

Maureen Gingerich, MP West TLC Engagement Strategist, $2,867 per annum;

Jill Hartsock, MP West TLC Model Literacy Teacher, $2,867 per annum;

Nora Kehoe, MP East TLC PBIS Coordinator, $2,867 per annum;

Daren Lambert, MS Model Teacher Advisor, $1,911 per annum;

Kim McAtee, MS Blended Learning Team, $1,911 per annum;

Anna Nelson, HS TLC Model Seminar Teacher, $2,000 per annum;

Sarah O’Rourke, HS TLC Model Seminar Teacher, $2,000 per annum;

Jill Poock, MP East TLC Model Literacy Teacher, $2,867 per annum;

Sara Puttmann, HS TLC Model Technology Teacher, $2,867 per annum;

Lori Simon, MP East TLC Engagement Strategist, $2,867 per annum;

Schulyer Snakenberg, HS TLC Data Coordinator, $2,867 per annum;

Rachel Steffen, MS Blended Learning Team, $1,911 per annum;

Krista Stutzman, HS TLC Model Seminar Teacher, $2,000 per annum;

Volunteer Coaches Summer Sports

Chris Robertson, HS Baseball Assistant Coach, $2,500, From Baseball Resale

Joshua Moore, HS Baseball Assistant Coach, $2,500, From Baseball Resale

Jay Strickland, HS Baseball Assistant Coach, Volunteer only

Olivia Bontrager, HS Softball Pitching Coach, $10 per hour to $250 maximum, From Softball Resale

Resignation of Linda Fry, MS Associate, $14.37 per hour, effective end of 2018-2019 School Year;

Resignation of Kara Beatty, MS 8th Grade Girls Basketball Coach, $2,472.00 per season, effective for the 2019-2020 School Year;

Fundraising Requests

MPHS National Honor Society requests approval to raise funds through a 50/50 raffle at Home Football games in the 2019 Season for funding the National Honor Society Banquet.

MPHS National Honor Society requests approval to raise funds through a Homecoming week activity “Teacher Pie in the face” for funding the National Honor Society Banquet.

MPHS Volleyball requests approval to raise funds through an Alumni volleyball tournament with Supper on Sunday, September 15th for volleyball program expenses and coaches apparel;

2019 Mid-Prairie ALC Graduates

The following students are recommended to be Summer 2019 Graduates of the Alternative High School:  Draven Dempsey, Dusty Knepp, Adison Miller, Tom Ouverson, Katrina Tanner, and Dylan White.

Buena Vista University Field Experience, Student Teacher Agreement

Agreement is recommended for approval for Student Teacher for the 2019-2020 School Year.

North Iowa Area Community College Concurrent Enrollment Agreement

Agreement is recommended for approval for Student Teacher for the 2019-2020 School Year.

Denise Chittick seconded the consent items.  Motion carried 4-0.

Student Learning

Student Handbooks for 2019-2020

Superintendent Schneider noted the earlier presentation and requested the board accept the Combined Elementary Handbook and the Alternative Learning Center (ALC) Handbook with changes as presented for the 2019-2020 School Year. 

Gabrielle Frederick moved to accept the 2019-2020 Combined Elementary School Handbook, and the 2019-2020 ALC Handbook as presented.  Denise Chittick seconded the motion.    Motion carried 4-0.

Ten Added Contract Days –Behavior Interventionists

Superintendent Schneider recommends that 10 additional contract days be added to the two Behavioral Interventionist positions.  He discussed the duties and rationale for the recommends.   The cost of these additional days will be $4,910 for 2019-2020 School Year.  The Board asked questions for clarification.

Gabrielle Frederick moved to approve the request to add 10 additional contract days to the Behavioral Interventionist positions.   Denise Chittick seconded the motion.  Motion carried 4-0.

First Reading of Board Policy 507.6, Student Insurance – Tabled until the next meeting.

Finance

Public Hearing – 7:15 PM, Lift Bus Specifications

President Jeremy Pickard opened the Public Hearing at 7:15pm.  No one spoke.  The Public Hearing was closed at 7:16pm.

Approve the Lift Bus Contract

Superintendent Schneider reviewed the presentation made by Teresa Hartley, District Transportation Director, at the May 13, 2019 meeting for the need for a School Bus with a Wheel Chair Lift.  The need for a School Bus that has a wheelchair lift continues to increase as students in wheelchairs increase and as the 5th year program for Special Education students begins in 2019-2020.  A bid for a new 48 passenger lift bus will likely result in delivery in late October or later in 2019.  Thomas Bus Sales Bid of $113,202.00 for a diesel powered bus is preferred over the higher bid from Hoagland Bus Sales of $117,000.  It is recommended that the Thomas Bus Sales Bid of $113,202.00 be accepted. 

Gabrielle Frederick moved to approve the bid by Thomas Bus Sales of $113,202.00 for the purchase of a 48 passenger diesel powered wheelchair-lift bus.  Marianne Schlabach seconded the motion.    Motion carried 4-0.

Approve Fuel and Propane Contracts

Superintendent Schneider and Business Manager Swartzentruber presented the bids for the Diesel Fuel and Propane Fuel services for the 2019-2020 School year with additional 4 1-year extensions.  Bids were opened on Thursday, June 6, 2019 and would be effective for July 1, 2019.  Diesel Fuel bids were presented by Agriland FS and Kalona Oil Co./Petroleum Services Co with Agriland FS bid of $1.93920 per gallon being $0.0514 less than Kalona Oil Company’s.  Agriland FS is the recommended provider of Diesel Fuel.  Propane Fuels bids were presented by Home Gas, Co. and Agriland FS. The bids were a virtual tie.  Agriland FS’s bid includes providing a filling station on-site in Wellman at their cost.  While the recommendation is to stay with Home Gas Co., it is not totally clear.  There are pros and cons to both bids.  These were discussed with the Board.

Denise Chittick moved to approve Agriland FS as the provider of Diesel Fuel services for the District for the 2019-2020 School Year with 4 additional 1-year extensions.  Marianne Schlabach seconded the motion.    Motion carried 4-0.

Gabrielle Frederick moved to approve Home Gas Co. as the provider of Propane Fuel services for the District for the 2019-2020 School Year with 4 additional 1-year extensions.  Marianne Schlabach seconded the motion.    Motion carried 4-0.

WCRF Min-grant Resolution

Superintendent Schneider presented the 4 Mini-grant proposals for the Washington County Riverboat Foundation due Jun 12, 2019. These grants include:

  • Children’s Theater Camp with Wellman YMCA grant request of $2,000 on a $3,500 total project cost;
  • Healthy Snacks Accessories for Mid-Prairie Middle School grant request of $2,000 on a $3,250 project cost;
  • Home School Assistance Program General Music Project grant request of $2,000 on a $2,000 project cost;
  • Roots & Shoots: Growing Together by Home School Assistance Program grant request of $2,000 on a $2,000 project cost

The Board asked questions for clarification.

Gabrielle Frederick moved to approve Resolution 061019 for the approval of four Mini-Grants to Washington County Riverboat Foundation for the June 12, 2019 cycle, each grant totaling $2,000.  Denise Chittick seconded the motion. 

Roll Call Vote:     Gabrielle Frederick          - yes

                            Gerry Kahler                   - absent

                            Jodi Meader                    - absent

                           Jeremy Pickard                - yes

                           Marianne Schlabach        - yes

                           Emily Uhl                         - absent

                           Denise Chittick                - yes

Motion carried 4-0.

First Reading of Board Policies in series 700, 800, and 900– Tabled until the next meeting.

Work Session

Completion of Unfinished Work Session Items

District Annual Report

Kristan Hunter, District Curriculum Leader and Frank Slabaugh, Learning Design Coach, presented a near final draft of the 2018-2019 District Annual Report.  The focus is on telling the unique stories of the District and includes using #AnnualReport.  The Board provided input and affirmation to the draft.  Schneider noted that a link to the State with the District’s achievement data is required and demonstrated the presence of the link and the different data supplied within the link.

Announcements

The next regular Board meeting will be on Monday, June 24, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda for the next meeting includes: First Reading of Board Policy 507.6; First Reading of Board Policy Series700, 800, and 900; and 28E Agreements for Sharing of Staff with various other districts in 2019-2020.

Adjournment

The meeting adjourned at 7:36 p.m.

 

May 13, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 13, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Gabrielle Frederick.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

WORK SESSION

Fund for Academic Excellence Projects Report

Cheryl Miller, Chair of the Fund for Academic Excellence, and Frank Slabaugh, teacher facilitated the overview of projects funded in the 2018-2019 School Year, and highlights of results.  Included were:

  • Aero Herb Garden by Carrie Schweitzer – Funds purchased an indoor hydroponic garden for Middle School Student use in Family and Consumer Science classes.
  • Mentoring Matters by Sara Puttmann – Funds were used to support the Big Hawk-Little Hawk mentoring program through the purchase of interactive games.
  • Flexible Seating by Kristene McCall.  Funds were used to improve the learning environment in the Middle School Special Education learning space for individualized and collaborative work.
  • Drones for Science Exploration by Jessica Swartzentruber – Funds were used purchased 21 drones used by 7th and 8th grade students as they worked to design, build, and operate the drones to explore flight and the engineering process within interest clubs.
  • Merging Learning with Augmented Reality sponsored by Terra Huber – Funds used purchased Merge Cubes and related equipment for the Middle School’s Innovation Lab.
  • Florida Hurricane Relief Trip was awarded funds as well.  See next agenda item.

Ingrid Gingerich, Student Junior, a member of the committee shared her perspectives in her time on the committee.  She discussed the varied and depth of projects that are considered for funding with grant dollars.

Cheryl Miller, Committee Chair and member of Class of 1966, shared about the history and development of the Fund for Academic Excellence as it developed over the past 3 years.  It started as a High School only initiative and is now expanding into all buildings within the District.  The Board and Administration thanked Cheryl for her leadership as she steps off the committee after the start up phase.

Alternative Learning Center Florida Service Project

Florida Hurricane Florence Relief presented by Matt Freel and Amy Shalla – Funds spent were awarded from Fund for Academic Excellence and from other donors.  The funds were used to help 18 students and staff traveled to Tampa Bay area in Florida in April for a week-long trip to work on two different houses.  Focus on community service, relating to people in need, and the empowerment that disaster recovery projects can provide our students.

Elementary Social Studies Curriculum Materials

This agenda item tabled until the Business Session.

Special Education Graduation Requirements

This agenda item tabled until the June meeting.

Student Handbook Changes

Jay Strickland, High School Principal, discussed the various edits and additions to the Student Handbook for the 2019-2020 School Year.  Good Conduct, Announcements and Volunteer Policy were the major additions/changes.

Announcements and Suggestions for Next Agenda

This item tabled to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

Mr. Kinney, State Senator, visited with the Board about things accomplished during the State Assembly session and business. Feedback was given:  Positive on budget for education; Positive for steps taken for Mental Health—Mr. Kinney noted his excitement that a platform is there for Mental Health for student aged individuals and now a funding source needs to be identified.

Consent Items

Gerry Kahler moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 22, 2019;

Finance Report

The Finance Report for April 2019;

Payment of Bills

The bills as listed for May 13, 2019, Prepaid Bills; and Hills Bank ACH Transactions for April 2019;

Open Enrollment Requests

Matt and Tiffany Haman request Madeline Kleckner (Grade 8), and Williams Kleckner (Grade 10), attend Mid-Prairie from Williamsburg Community School District for the 2019-20 School Year;

Fred and Kari Rodrigues request Sandra Rodrigues (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Alexis Duwa, 7th Grade Softball Coach, $1,906.55 per season;

Contract issued to Sherry Evans, Head Varsity Volleyball Coach, $4,139.66 per season;

Resignation of Nicholas O’Brien, District K-12 ELL Teacher, $51,452 per annum, effective End of 2018-2019 School Year;

Resignation of Leanne Bender, West Elementary Counselor, $57,596 per annum, effective End of 2018-2019 School Year;

Resignation of Kim Blauvelt, West Elementary Title I Associate, $13.90 per hour, effective End of 2018-2019 School Year;

Resignation of Stephen Bender, Head Varsity Girls Basketball Coach, $6,200.00 per season, effective 5/7/2019;

Resignation of Anna Nelson, 8th Grade Volleyball Coach, $2,389.00 per season, effective 5/8/2019;

Fundraising Requests

Mid-Prairie Softball requests approval to raise funds through the sale of Softball fan gear/clothing apparel from 4/24/19 to 5/5/19 for new softball uniforms and coaches apparel;

MPHS Graduating Seniors Class of 2017-18 – The Following Seniors are presented for graduation subject to successful completion of their academic program:

Julia Margaret Chay Allen                             Shellbie Mae Baughman                               Shae Lynn Becker

Austin Blake Bontrager                                  Mikenzie Jo Bontrager                                   Jeremiah T. Boos

Carson Kenneth Boyse                                  Grant Andrew Boyse                                      Hunter Michael Boyse

Miles William Burrows                                   Ashton Todd Bush                                           Thomas Sean Butters

Kate Emerson Cavanagh                                               Mitchell Lee Christiansen                             Alexys Rose Clark

Royce William Coffman                                 Kathryn Barbara Conway                              Chase Douglas Cooper

Nicholas Whitefield Craigmile                     Rodney Arthur Culbertson                           Teagan Margaret Feuk

Nichlas Allan Fisher                                         Annika Lauren Frascht                                   Elmir Ganibegovic

Yefri Adimar Gomez Bautista                      Lilian Gaea Grepl                                              Sydnee Jean Griffin

Micah Shaun Gugel                                         Katrina Marie Gustafson                               Madelain Ryan Harland

Dominic Lynn Helmuth                                  Kessa Elizabeth Jones                                    Jose Alfredo Juarez

Zechiah Joshua Kiene                                     Lola Mae Knight                                                                Brianna Allison Kofron

Kylee Sue Kos                                                    Kaleb Thomas Lucas                                        Camden Jon Marner

Sierra Mae Mathews                                      Feza Grace Matiyabo                                     Annessa Kay Meader

Evan Matthias Meader                                  Josiah Michael Meader                                 Dallas Alan Miller

David Richard Murray                                     Sophia Adela Norman                                    Rex Anthony Peck

Chazlee Michael Patterson                          Connor James Pettit                                       Dominick Lee Pickard

Olivia LeeMarie Quinby                                 Cale Eli Robertson                                            Cassidy Ella Rourke

Quinn Riley Schmidt                                        Stephannie Grace Schrock                           Garrett Louis Sexton

Nicole Susan Short                                          Ryan Gerald Smit                                             Grace Ann Sojka

Abigail Karin Statler                                         Tyler James Stumpf                                        Bridget Renee Thurman

Kaetlyn Rose Titus                                           Jaron Frederick Utzinger                               Abigail Ruth Yoder

Eli David Reha VanRoekel                             Byron Glen Yoder                                            Hayley Jade Yoder

Mason Doyle Yoder

Iowa Wesleyan Student Teacher Agreement – Approve the Student Teacher Agreement for the 2019-2020 School Year;

Performance Health and Fitness LLC Contract – Approve the contract for Athletic Trainer Services for the 2019-2020 School Year;

Middle School Flooring Bid – Accept the Middle School Flooring Bid for the Kitchen Project from Commercial Flooring Company for $36,700.00

Emily Uhl seconded the consent items.  Motion carried 6-0.

Student Learning

Student Handbooks for 2019-2020

Superintendent Schneider noted the Student Handbooks changes from the Work Session earlier in the meeting as presented by Principal Strickland.

Jodi Meader moved to accept High School Student Handbook changes as presented.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Elementary Social Studies Curriculum Materials

Kristan Hunter, District Curriculum/Professional Learning Leader, discussed the Elementary Social Studies Curriculum Materials.  This has been a 2-plus year project working on new standards that follow the District Vision.  Kerri Bell representing Second Grade shared about their unit approach and materials.  Kaitlyn Van Fossen shared about the First Grade unit approach and materials.  Both are inquiry based curriculum.  The projected cost for 7 years is estimated to be $62,400 and are broken down for 3 units per grade level on 6 classrooms per grade.  These are all General Fund expenditures.  The Board asked questions about how this crosses grade levels and integrates with other disciplines like literature and handwriting.

Gerry Kahler moved to approve Elementary Social Studies Curriculum Material at an investment of $62,400 over 7 years as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Half-time Special Education/Half-time Title One Teacher at West Elementary

West Elementary Principal Bill Poock discussed the current needs and structure at both West Elementary and East Elementary related to both Special Education and Title I programs.  Needs have increased for both Special Education and Title I programs, especially at West Elementary.  At the same time the Federal Funding for Title I has not increased.  This creative solution to meet both Special Education and Title I Reading needs provides the services needed in both education areas with one full-time position.  It is recognized that there is a Title I Associate position resignation that is not going to be replaced in this plan. The Board ask questions to clarify the need and approach and the increase of a 0.5 FTE teaching position.

Marianne Schlabach moved to create the 0.5 FTE Special Education\0.5 FTE Title I Teacher Position at Mid-Prairie West Elementary for the 2019-2020 as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Finance

Bids for School Bus with Wheel Chair Lift

Teresa Hartley, District Transportation Director, and Superintendent Schneider discussed the need for a School Bus with a Wheel Chair Lift.  A number of funding avenues have been explored for this bus including the most recent WCRF grants round without success.  The District has not been able to find alternative funding.  The need for a School Bus that has a wheelchair lift continues to increase as students in wheelchairs increase and as the 5th year program for Special Education students begins in 2019-2020.  A bid for a new bus will more than likely result in delivery in late October or later in 2019.  Thomas Bus Sales Bid of $113,202.00 for a diesel powered bus is preferred over the higher bid from Hoagland Bus Sales of $117,000.  In order to approve any successful bids, the District needs to hold a Public Hearing on specifications first.  The Public Hearing is recommended for June 10, 2019 at 7:15pm in the Central Office Community Room. 

Jodi Meader moved to approve Public Hearing on the specifications at June 10, 2019 at 7:15pm in the Central Office Community Room.  Gerry Kahler seconded the motion.    Motion carried 6-0.

Fuel Bids

Business Manager Swartzentruber noted the need to go take the Fuel packages for Diesel and Propane out for bid for the 2019-2020 School Year.  It is noted that the Request for Bids includes a provision for four potential annual extensions to the successful bidder.  The extensions are being offered in an attempt to solidify the relationships while at the same time, review pricing on an annual basis.  The advertisement for bidders will be run for three consecutive weeks in The News.  Additionally, 4 known bidders will be contacted directly via email with an invitation to bid.  Once the bids are received and opened, they will be brought to the June 10th School Board meeting for review and selection of the winning bidder(s).

School Board Policy #704.3, Investments

Business Manager Swartzentruber reviewed the Policy Statement with the Board Members and asked for questions related to it.  Clarification on the length of duration on the investments, especially the Operating Fund duration was part of the review.  The review is in the context of the next agenda item.

Hills Bank Investment Management Agreement

Business Manager Swartzentruber noted the Investment Management Agreement from Hills Bank that is the next step in the process to the short term investment strategy of Operating and SAVE Funds.  This follows the presentation and proposal made by Hills Bank and Trust Wealth Management team at the April 8th School Board Meeting.

Jodi Meader moved to approve signing of the Hills Bank Investment Management Agreement as presented.  Emily Uhl seconded the motion.    Motion carried 5-0, Denise Chittick abstained.

Superintendent Contract for 2019-2020

President Pickard opened this agenda item by noting the need to complete a wage and benefit package for Superintendent Schneider and subsequently finalize a contract.  The TSA was agreed upon at the last School Board meeting in April and would be incorporated into the 2019-2020 Contract.  A wage and benefit increase like the Administrators and Teachers of 3.06% for 2019-2020 School Year is recommended.  The total package is $217,214 for salary and benefits.

Denise Chittick moved to approve a Superintendent pay package increase of 3.06% and contract as presented for School Year 2019-2020—a salary of $167,675 with the inclusion of additional benefits for a total package of $217,214.  Jodi Meader seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

Nothing added.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, June 10, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Building handbooks, Special Education Graduation Requirements, Public Hearing on School Bus, District Emergency Plan, and District Annual Report.

Adjournment

The meeting adjourned at 8:15 p.m.

April 22, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 22, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Schlabach called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

WORK SESSION

Middle School Presentation

Marc Pennington, Middle School Principal, provided an update on the Middle School.  He highlighted various items in a year in review approach:  Student attendance is 424; 64 staff are in the building; Extra-curricular participation is very high; Robust and varied academic emphasis and offerings; Social/Emotional/Behavioral Support activities; and then looking ahead to 2019-2020 ideas and initiatives.  Board asked questions for clarification.

West Elementary Presentation

Bill Poock, West Elementary Principal, provided and update on West Elementary School.  He highlighted:  Positive outcomes as identified by Staff including-Curriculum, Special Projects, Special Programs, Events; and Professional Learning – Climate and Culture. 

High School Hours for 2019-2020 – Moved to agenda item in Business Session

Board Development and Inservice Activities – Moved to the end of the meeting

Announcements and Suggestions for Next Agenda – Moved to the end of the meeting

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gerry Kahler moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 8, 2019

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for April 22, 2019;

Open Enrollment Requests

Holly Tedder requests Layla Tedder (Grade 6), Lilly Tedder (Grade 7), and Wyatt Tedder (Grade 8), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

Robert and Heather Hohenshell request Elizabeth Hohenshell (Grade 8) attend Keota Community School District from Mid-Prairie;

Personnel Items

No Contracts/Positions presented for issue;

Resignation of Ellen Land, Middle School Science Teacher, $45,553 per year, effective end of 2018-2019 School Year;

Resignation of Oralia Espinoza, Middle School Media Secretary, $13.72 per hour, effective end of 2018-2019 School Year;

Elimination of the Cook’s Helper Position at the Middle School effective the end of the 2018-2019 School Year.  This also eliminates the position of Jean Jamieson, serving in the Cook’s Helper Position at the end of the School Year at $14.66 per hour;

Fundraising Requests

The Mid-Prairie Home School Assistance Program “Roots and Shoots” requests approval to raise funds through raise funds by offering plant and seedling starts by freewill donation from April 22nd to end of the School Year for the construction and initial expenses of a 10 foot by 20 foot greenhouse at the Home School Education Center;

Emily Uhl seconded the consent items.  Motion carried 6-0.

Student Learning

High School Hours for 2019-2020

High School Principal Jay Strickland discussed the need to add 15 minutes to the day for WIN time,  increase block time and instructional time, and to eliminate the Monday late starts at the High School.

Gabrielle Frederick moved to approve the change in the High School schedule and daily hours from 8:15am to 3:15pm for 2019-2020 as presented.  Jodi Meader seconded the motion.   Motion carried 6-0.

Finance

Nutrition Director/High School Head Cook

Superintendent Schneider discussed the current situation of the combined Nutrition Director/High School Head Cook and the need to split the positions.  He is not recommending an action item for this meeting and asks for the Board to give some thought on the subject in order to bring questions, and impressions for the next meeting.  He provided history of how the Nutrition area has functioned and evolved over the past 18+ years.  In 2013 the position of Nutrition Director was combined with the High School Head Cook position.  In the past 6 months, Superintendent Schneider and Amber Kempf, Nutrition Director, began discussions about the next phase of the Nutrition Operation.  Thoughts are to split the Nutrition Director and Head Cook positions at the High School to take the operation to the next step in progression of the program.  The Board asked questions about how this has evolved and evolving to the next steps.

School Fees for 2019-2020

Superintendent Schneider and Business Manager Swartzentruber presented a recommendation to increase the Student Lunch and Breakfast prices by $0.05 each for the 2019-2020 School Year. This would make the lunch price $3.15 and the breakfast price $1.90 for students.  Based on student counts, this would raise the revenue by $5,100 to $5,600.  As costs increase for food and staff each year, the District strives to keep this fund on sound financial footing.

Gabrielle Frederick moved to approve the increase of student lunch and breakfast prices by $0.05 for 2019-2020 to $3.15 for a lunch and $1.90 for a breakfast as presented and recommended.  Denise Chittick seconded the motion.    Motion carried 6-0.

HSAP Compensation die 2019-2020

Superintendent Schneider noted the HSAP wage detail listed on the Board website for 2019-2020 after Rachel Kerns and Jeff met over the past 3 weeks.  As most of the staff are not full time, the increase by person averages 2.61% for next year, less than the 3.06% for salaried teachers at the previous Board meeting.  The difference is in benefits.  However, the overall wages for the Program is a 14.38% increase.  This 14.38% increase is due to a 20% increase in hours by existing teaching staff and in changing one teacher—bringing to 5—staff that are now full time salaried in the Program.  The increase in hours is a result of increase in growth of families served by the HSAP Program.

Denise Chittick moved to approve increase in wages and hours to the HSAP staff for the 2019-2020 School Year as presented.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Superintendent Health Insurance for 2019-2020 School Year

Superintendent Schneider discussed a change to the Superintendent Contract for next school year as it pertains to health insurance coverage.  As Superintendent Schneider’s family situation has changed, he no longer needs family coverage.  Instead of taking family coverage, it is proposed that he take single coverage and in exchange the District put $1,000 per month toward a Tax Sheltered Annuity (TSA) in Schneider’s name.  The savings to the District in coverage is $1,112 per month next year.  The net savings to the District as proposed with the TSA would be at least $1,344 annually for FY 2019-2020.

Gerry Kahler moved to approve a change in contract language that pays Superintendent Schneider $1,000 per month in a TSA in exchange for taking single health insurance coverage instead of family health insurance coverage as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

Board Development and Inservice Activities – None was noted

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, May 13, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items will include:  Fund for Academic Excellence Awardee presentation, 28E Sharing Arrangement; ALC Trip Update; Discussion of 4-3-3-3 Special Education Requirements; and Handbook Changes.

Adjournment

The meeting adjourned at 7:41p.m.

April 8, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 8, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick (arrived at 6:19pm), Gerry Kahler, Jodi Meader, and Marianne Schlabach.

Board members absent:  Gabrielle Frederick (arrived at 6:19pm), Jeremy Pickard and Emily Uhl.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented noted.  Seconded by Denise Chittick.  Motion carried 4-0.

Denise Chittick moved to appoint Jodi Meader chair of the Work Session and to relieve the current meeting chairperson of their chair duties until the Business Session.  Seconded by Gerry Kahler.  Motion carried 4-0.

WORK SESSION

English Language Learners (ELL) Program

Nicholas O’Brien, ELL Program Teacher to present an update to the ELL Program.  There is a total of 34 students in K-12.  The District uses a 3-part model using Sheltered English, Push in English Support, and Pull Out Program with highest level support as Sheltered English leading to lowest level support as Pull Out Program.  He also discussed Translation Support, Community Outreach, Instructional Support, and Multi-cultural Classroom Experience.  The latter is the newest focused effort for the program.  Five years ago there were 5 students in the program, which makes the growth for the District intriguing.  The Board asked questions about ELL for additional detail and clarification.

Gabrielle Frederick joined the meeting during this presentation at 6:19pm.

Culture & Diversity Committee Presentation

Nicholas O’Brien introduced the two Junior Exchange Students who presented about their homes and impressions of their experiences in the US.  Eliza is from Indonesia where she would be a senior.  She shared about school in Indonesia and how it differs from Mid-Prairie, and finished with an overview of Indonesia.  Altynai is from Kyrgyzstan in the heart of Central Asia.  She shared about her life and her culture. 

Middle School Presentation – This is tabled to a future meeting.

School Board Policies Review Process/Timeline – Moved to the end of the meeting.

Graduation – Moved to the end of the meeting.

Board Development and Inservice Activities – Moved to the end of the meeting.

Announcements and Suggestions for Next Agenda– Moved to the end of the meeting.

Return the meeting to the Chair

Gabrielle Frederick moved to return the chair responsibilities to Board Vice-Chair, Marianne Schlabach. Gerry Kahler seconded.  Motion carried 5-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 25, 2019;

Finance Report

The Finance Report for March 2019;

Payment of Bills

The bills as listed for April 8, 2019, Hills Bank ACH Transactions for March 2019 and Prepaid Bills for Mach;

Open Enrollment Requests

Rachel Wilson requests Tucker Flynn (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2019-20 School Year;

Tim and Lauren Thomsen request Cora Thomsen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from XX Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Ron Swartzendruber, MS Boys Track Coach, $2.142.00 per season;

Contract issued to Aaron Fleming, MS Girls Assistant Track Coach, $2,177.00 per season;

Contract issued to Hannah Mougin, 2nd Grade Teacher, $38,464.00 per annum for the 2019-2020 School Year;

Resignation of Shar Greiner, HS Associate, $13.37 per hour, effective March 22, 2019;

Fundraising Requests – None presented for approval

AEA Cooperative Purchasing Agreement for 2019-2020

The cooperative purchasing agreement for Nutrition Items and School Supplies is approved for next school year.

Acknowledgement of Assignment from Bankers Trust Company to UMB Bank

The appointment of UMB Bank as the successor bond escrow agent to Bankers Trust Company is acknowledged and approved pending the finalization of the acquisition of Bankers Trust Company by UMB Bank in June of 2019.

Approve Bids for Chromebooks and iPads

The bid for 100 iPads to replace obsoleted units total $49,690.00 and the bid for 100 Chromebooks to replace obsoleted units total $33,660.00.

Gabrielle Frederick seconded the consent items.  Motion carried 5-0.

Finance

Hills Bank Presentation

Superintendent Schneider and Business Manager Swartzentruber introduced the Hills Bank Team of Christopher Moen, Matt Mautino and Angela Langstraat to present on an investment portfolio strategy.  With interest rates rising over the past few months, there has been thought given to ways to increase the yields on cash on hand with minimal to no detriment to the corpus value of assets held.  The Board asked Hills Bank to create an investment management agreement for consideration at a near future meeting.

Chapter 28E Lease Agreement – Wellman Parkside Activities Center

Superintendent Schneider introduced this item.  The three year lease with the City of Wellman and the YMCA of Washington County for the use of the Parkside Activities Center is up for renewal at an annual rate of $10,000 per year, half of which goes to the City and half to the YMCA.  This represents an increase from the previous 3-year lease of $4,000 per year and is equal to the same agreement paid for the use of the Kalona Recreation Center. 

Gabrielle Frederick moved to approve a Chapter 28E three-year lease with the City of Wellman and the YMCA of Washington County to pay $10,000 per year as presented.  Jodi Meader seconded the motion.    Motion carried 5-0.

MPEA Compensation Agreements for 2019-2020

Superintendent Schneider shared that the IBB agreed to propose a total package increase for the 2019-2020 School Year of 3.06%--one percent above the new money percentage signed by the governor in February of 2019 for Teachers and 3.08% for Support Staff—the 0.02% higher is due to rounding within the software.  The MPEA Association ratified this proposal on Thursday, April 4, 2019.  It is recommended that the School Board also consider ratification of the package increase.

Gabrielle Frederick moved to approve 2019-2020 Compensation Agreement for Teachers as presented that includes a 3.06% overall package increase and a 3.08% overall package increase for Hourly Support Staff as presented .  Denise Chittick seconded the motion.    Motion carried 4-0.  Gerry Kahler abstained.

Principal and Director, Central Office and HSAP Compensation for 2019-2020

Superintendent Schneider recommends a similar total package increase for the 2019-2020 School Year of 3.06% for Administrators, Directors and Central Office Staff.  This follows the recommended increase for teachers as discussed in the previous agenda item.  The recommendation also includes step increases for 3 of the Administrators and Directors as written in their contracts for the Administrators and in recognition of progress for the Director.  It is noted that HSAP is still working on their proposed increases with wage portions being very similar to Teaching Staff wage increases within the District.  HSAP will most likely be on the agenda at the next School Board meeting.  

Gabrielle Frederick moved to approve 2019-2020 Compensation Agreement for Administrators, Directors and Central Office Staff as presented that includes a 3.06% overall package increase.  Jodi Meader seconded the motion.    Motion carried 4-0.  Gerry Kahler abstained.

Second Reading Board Policy #407.1 Licensed Employee Resignation

Superintendent Schneider reviewed the revised policy verbiage that passed on first reading at the February 25, 2019, meeting.  The verbiage includes two incentives based on dates for resigning by April 1st of each year and then by April 15th of each year with the amounts for each date to be set annually.

Denise Chittick moved to approve Board Policy 407.1 Licensed Employee Resignation on Second Reading as presented.  Gabrielle Frederick seconded the motion.    Motion carried 5-0.

Approve Licensed Employee Non-Renewal Incentive

Superintendent Schneider recommended that based on the passage of the revised Board Policy 407.1, the early incentive amount prior to April 16th be set at $500 for the School Year Ending 2018-2019.

Gabrielle Frederick moved to approve the recommended incentive of $500 for resignations prior to April 16th for Board Policy 407.1.  Denise Chittick seconded the motion.    Motion carried 5-0.

Work Session

Completion of Unfinished Work Session Items

School Board Policies Review Process/Timeline

Superintendent Schneider updated the Board on ideas about streamlining the review of Board Policies. He asked for thoughts and discussion on the streamlined process of getting the list of policies to focus discussion at the meeting.  Request for discussion of specific policies prior the School Board meeting in which the policy section is to be discussed could come from the Board, Superintendent, Administrators and Directors during the review sessions.  The Board agreed to try this approach to policy review.

Graduation

The Board discussed the details and logistics to the May Graduation exercises as it relates to roles of the Board.  Board members need to let Karmen Cady know the number of seats needed for their families.

Board Development and Inservice Activities

None were noted.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 22, 2019, at 6:15 p.m. at the Central Office Community Room. Suggestions for Board Agenda items included:  Two building reports – Middle School and West Elementary; Suggestions for Hour Changes for the High School; and HSAP Wage Increases.

Adjournment

The meeting adjourned at 8:01p.m.

March 25, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 25, 2019 – 6:45 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabriella Frederick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Gabriella Frederick moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.

Gerry Kahler moved to appoint Emily Uhl chair of the Work Session and to relieve the current meeting chairperson of their chair duties until the Business Session.  Seconded by Gabriella Frederick.  Motion carried 7-0.

WORK SESSION

Teacher Make-Up Days

Superintendent Schneider updated the Board on the status of the teacher contract days to be made up due to missed school during the school year.  He asked if there were any questions by the Board of any of the details related to Teacher Make-Up Days.  The Board asked questions about various options that could be elected by Teachers to make-up days.

IASB Webinar:  Hiring Processes and Practices

Board President Pickard and Superintendent Schneider reported on the IASB Webinar in which they presented and participated on Tuesday, March 19th.  Various topics were covered, from Board participation in the hiring of teachers to the hiring process for a Superintendent.  Trust, communication, clarity, and control are key areas of consideration both from the Board’s perspective and the Administrator perspective.

Timeline/Process for Updating School Board Policies

Superintendent Schneider discussed the process and Timeline for updating School Board Policies for 2 series of policies each year.  He introduced and idea for a process of sending the current and the proposed updated policies ahead of time for review by the Board, Administrators, and Directors.  Policies that are of interest would be discussed in depth, and those not of interest or of major change could be moved to First Reading status.  The Board commented on the idea.  It was suggested that this topic potentially be revisited at the next meeting. 

Board Development and Inservice Activities

IASB have additional webinars coming up.  Discussions about IASB website resources are available for future discussion topics.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 8, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda Items to include: Culture and Diversity Committee/ELL, Middle School Business Report, and a presentation by Hills Bank about investment return possibilities; Discussion of Graduation procedures; and Discussion/Approval of the package settlement status with Interest Based Bargaining. 

Gabrielle Frederick moved to return the chair responsibilities to Board Chair, Jeremy Pickard. Gerry Kahler seconded.  Motion carried 7-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gerry Kahler moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 11, 2019

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for March 25, 2019;

Open Enrollment Requests – None presented for approval

Personnel Items

Volunteer Coaches for Spring Sports

Candice Henrichson – HS Girls Track Assistant – $500 - from Resale Funds

Gary Curtis – HS Girls Track Assistant – No Compensation

Aaron Fleming – HS Girls Track Assistant – No Compensation

Wyatt Cady – HS Boys Soccer Assistant – No Compensation

Sophia Chmaruk – HS Boys Soccer Assistant – No Compensation

Daren Lambert – Hs Boys Golf Assistant – No Compensation

Fundraising Requests – None presented for approval

Timberline Medicaid Billing Service Agreement

Approval of Medicaid Billing Service Agreement for a 3-year term commencing July 1, 2019 through June 30, 2022 with Timberline Billing Service, LLC.

Grant Wood AEA Mentoring and Induction Consortium Agreement

Approval of a contract with Grant Wood AEA for the 2019-2020 School Year to provide Mentoring and Induction Services for new teachers.

Jodi Meader seconded the consent items.  Motion carried 7-0.

Finance

Washington County Riverboat Foundation Grant Resolution

Superintendent Schneider presented the resolution for the Board’s consideration and summarized each grant application.  The following grants are presented for consideration and approval prior to the April 5, 2019, filing deadline.

  1. All Aboard – All Included – Grant $56,510.00; Total Project $117,000.00;
  2. Going Green – We’re Taking it Outside – Grant $39,705.00; Total Project $52,943.00;

The Board reviewed the list asked questions of the Administrators about specific projects on the list.

Gabrielle Frederick moved to approve Resolution 032519 for the Washington County Riverboat Foundation Grant Applications for Going Green – We’re all Outside for $39,705.00 and All Aboard – All Included for $56,510.00 in the April 5, 2019 grant cycle.  Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick         - yes

                           Gerry Kahler                   - yes

                          Jodi Meader                    - yes

                          Jeremy Pickard               - yes

                          Marianne Schlabach       - yes

                          Emily Uhl                         - yes

                          Denise Chittick                - yes

Motion carried 7-0.

7:15pm Public Hearing on the 2019-20 Certified Budget

President Pickard opened the floor for the Public Hearing to allow for input.  This was published in the local paper on March 14, 2019.  No one spoke from the public.

Approve the 2019-20 Certified Budget

Superintendent Schneider and Business Manager Swartzentruber asked for questions from the Board and then recommended the Board approve the 2019-2020 Fiscal Year Budget for filing to the Washington Auditors Office and Iowa Department of Management by April 15, 2019.

Marianne Schlabach moved to approve the 2019-20 Certified Budget as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Jodi Meader agreed to chair the Work Session at the April 8, 2019 meeting.

Adjournment

The meeting adjourned at 7:27p.m.

March 11, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 11, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Gabrielle Frederick.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

Marianne Schlabach moved to appoint Denise Chittick as chair of the Work Session and to relieve the President Pickard of his chair duties until the Business Session.  Seconded by Emily Uhl.  Motion carried 6-0.

WORK SESSION

Parent Academy

Superintendent Schneider introduced Glenda Seward to share about the second Parent Academy schedule for April 1, 2019 at 6:30pm. Seward shared about the Parent Academy goals and the work of the team.  The keynote speaker will be Dr. Lisa Strohman, JD, PhD will talk about “The Impact of Technology on Youth”.  Breakout sessions will follow with a complimentary meal and childcare provided to attendees.  The breakout sessions will include both outside speakers and resources as well as Mid-Prairie resources.  Thirteen vendors will be set up in the High School Library and Special Education rooms.

Teacher Leadership Compensation (TLC) Program Position

Superintendent Schneider discussed the need for a new TLC Program Position that will focus on behavioral\mental health issues.  TLC Funding is quite strong with a FY2018 carryover of unspent funds of $89,265.  Additional carryover in FY2019 is expected to be $78,760 for a total unspent funds of $168,025.  These funds are a result of Open Enrollment Billings to other districts for TLC funds over the two year period.  The Board asked questions for clarification.

MP East Elementary Report

Robin Foster provided an update on East Elementary.  She highlighted the new handwriting curriculum, the in-building professional learning, PBIS, and KICk.  Foster used a video to illustrate these areas of emphasis in the building.  The Board expressed appreciation for the staff and these focus areas.

District Finance Report

Business Manager Swartzentruber presented on the Certified Budget process for 2019-2020 School Year.  He focused on the different trends in enrollment, revenue generation, Property Tax Levy amounts, and Spending Authority.  The Certified Budget Process needs to be completed by April 15, 2019, subsequent to a Public Hearing on the Budget that needs to be schedule for March 25, 2019.  The Property Tax Levy filing will be for $13.25 per $1,000 of taxable value if approved as presented.  This would be a decrease of $0.25 per $1,000 from last year and is primarily due to a 6% increase in taxable property values in the District.

Board Development and Inservice Activities – None Noted

Announcements and Suggestions for Next Agenda – Tabled to end of the Business Session

Marianne Schlabach moved to return the chair responsibilities to Board Chair, Jeremy Pickard. Emily Uhl seconded.  Motion carried 6-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 25, 2019;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for March 11, 2019 and Prepaid Bills;

Open Enrollment Requests

Mark and Bethany Lingard request Ward Lingard (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2019-20 School Year;

Craig and Carrie Sexton request Ashton Sexton (Grade 11) and Austyn Sexton (Grade 5), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Nicholas and Amber Reiten request Jonah Reiten (Grade 1) and Welden Reiten (Grade 1), attend Mid-Prairie from Iowa City Community School District for the 2019-20 School Year;

Fletcher and Makenzie Flynn request Emerson Flynn (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Skyler Luers requests Tessa Luers (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Jeremy and Megan Dotson request Jenna Dotson (Grade 9), attend Mid-Prairie from Lone Tree Community School District for the 2019-20 School Year;

Tim and Ashley Bartels request Josie Bartels (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

James Rich requests Kathryn Rich (Grade 10), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

Jeremy and Abby Webb request Braxton Webb (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

Aaron and Nichole Jaspering request Zayley Jaspering (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2019-20 School Year;

Ben and Kristin Peiffer request Paul Peiffer (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2019-20 School Year;

Nat and Tundi Brady request Dexter Brady (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Scott and Beth Chiang request Samuel Chiang (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Doug and Natalie Fern request Emory Fern (Grade 6), Liana Fern (Grade 5) and Zachary Fern (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Carie Hatch requests Taylor Hatch (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Ben and Hahn Kratz request Michael Kratz (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Eric and Melissa McDonald request Elisabeth McDonald (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Marshall and Jill Murdock request Paige Murdock (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Eric and Kim Nuxoll request Ambrose Nuxoll (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Mark Onken and Keary McHugh-Onken request Loerelai Onken (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Matthew and Arianne Power request Josiah Power (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

John and Rebecca Park request Prisca Park (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Christopher and Rebecca Ringuette request Danielle Ringuette (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Casey Simon requests Corban Simon (Grade 1), Evangeline Simon (Grade 1), and Malachi Simon (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Louise Zook requests Saraya Zook (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2019-20 School Year;

Harley and Alta Miller request Hannah Miller (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Sigourney Community School District for the 2019-20 School Year;

Heather Cotner requests David Cotner (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2019-20 School Year;

Dustin and Linda Larsen request Annie Larsen (Kindergarten) and Gabe Larsen (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Jennifer Render requests Lily Render (Grade 10) and Lynnea Render (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Leon and Robin Schrock request Liam Schrock (Grade 7) and London Schrock (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Amanda Thomas requests Lucy Thomas (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Sydney Ranl, Middle School Soccer Coach, $2,059.54 per season;

Fundraising Requests – None submitted

Marianne Schlabach seconded the consent items.  Motion carried 6-0.

Finance

Approval of Bid for the Middle school Gym Walls

Superintendent Schneider directed the Board to the letter of recommendation from Shive-Hattery on the Board site.  He introduced Onesty Friday of Shive-Hattery  Apex Construction of Iowa City is the low bidder with the lowest Base Bid and Alternative Bid No. 1 of $106,375.00.  Their Base Bid without the alternate is $118,500.00.  This is well below the estimated project cost of $180,000.00.  As such it is recommended the Board accept the Apex Construction of Iowa City’s Base Bid and Alternative Bid No. 1 in the amount of $106,375.00 for the Middle School Gymnasium Wall Project.  Friday explained the difference between Base Bid and Alternative Bid No. 1.  The Board asked questions about the bids and some of the basics on bedrock at 60 feet versus deeper.

Emily Uhl moved to approve the Apex Construction of Iowa City’s Base Bid and Alternative Bid No. 1 in the amount of $106,375.00 for the Middle School Gymnasium Wall Project as recommended and presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Approval of Bid for New Van

Superintendent Schneider noted that one of our vans was recently involved in an accident that resulted in a total loss to the van.  No students were on board at the time of the accident and our driver sustained minor injuries.  The District has received $10,826.35 from the other driver’s insurance company in settlement.  The van needs to be replaced to bring the District’s fleet closer to full power.  As a result, a bid of $25,836.00 for a 2019 Ford Transit Passenger Wagon (Van) is recommended.  The features of the van were discussed.

Marianne Schlabach moved to approve the purchase of a 2019 Ford Transit Passenger Wagon (Van) in the amount of $25,836.00 from Charles Capper Ford as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Approval of Phase 2 Middle School Kitchen Bid

Superintendent Schneider updated the board on the last phase of the upgrade to the Middle School Kitchen.  During the Summer of 2018, the District began to renovate the Kitchen by changing the dishwashing area, installation of a new walk in freezer, and changes to the traffic flow and serving patterns for the kitchen.  During the Summer of 2019, the Superintendent Schneider recommends the completion of the project with equipment at a bid value of $92,127.00 using Rapids Foodservice Contract and Design as one of two bidders.  The total project was estimated to be a bit over $200,000, and the project will end up being higher than the original estimate.

Jodi Meader moved to approve the bid from Rapids Foodservice Contract and Design for the completion of Phase 2 of the Middle School Kitchen in the Summer of 2019 at a price of $92,127.00 as presented and recommended.  Emily Uhl seconded the motion.    Motion carried 6-0.

Resolution Authorizing the Redemption of General Obligation School Bonds and Approval of the Levying of Property Tax for Fiscal Year 2019-20 for the Redemption.

Superintendent Schneider and Business Manager Swartzentruber recommend a continuation of the use of an Additional Debt Levy to pay off bonds more quickly to save interest costs and improve the prospects of future bond issues by opening more levy room for property taxes.  The current maximum levy is $2.70.  This Year, Fiscal Year 2019, was the first year for the additional levy and resolution where the District levied $305,000 additional funds for debt service to be paid in July of 2019.  This will save the District $96,075 in interest.  The resolution presented for approval tonight is for $545,000 additional Debt Levy for Fiscal Year 2020.  It will save the District $170,100 of interest and finishing shaving one full year of principal off of the bond amortization plus $45,000.  The resolution is recommended for approval and will maximize the Debt Service Levy at $2.696, of which $1.065 is the additional Debt Service Levy. 

Marianne Schlabach moved to approve The Resolution authorizing the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014, approving a first amendment to escrow and amended and substituted Paying Agent, Bond Registrar and Transfer Agent Agreement, and Levying a tax for Fiscal Year 2019-20 for the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014 in the amount of $545,000.  Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                           Jodi Meader                    - yes

                          Jeremy Pickard                - yes

                          Marianne Schlabach        - yes

                          Emily Uhl                         - yes

                          Denise Chittick                - yes

Motion carried 6-0.

Set the Public Hearing Date and Time for the 2019-2020 Budget

Superintendent Schneider and Business Manager Swartzentruber recommend a Public Hearing for the Proposed 2019-2020 Budget be set for March 25, 2019 at 7:15pm in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Summary for Fiscal 2019-2020 is set to be published in the News upon approval.

Denise Chittick moved to approve the Notice of Public Hearing on the 2019-2020 Proposed Budget for Monday, March 25, 2019 at 7:15p.m.  Emily Uhl seconded the motion.    Motion carried 6-0.

Student Learning

Approval of Added TLC Position

Superintendent Schneider and Principals Marc Pennington and Bill Poock presented the recommendation for a new TLC Position at an estimated annual cost with the person hired from Teacher Leader Compensation funds.  It will be advertised as filled as an internal position.

Emily Uhl moved to approve the creation of the TLC Position for 2019-2020 School Year as recommended.  Jodi Meader seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 25, 2019, at 6:45 p.m. at the Central Office Community Room. Emily Uhl will lead the Work Session portion of the meeting.  Agenda items will include:  Public Hearing for the Fiscal Year 2020 Budget; the resolutions for the WCRF grant;

Adjournment

The meeting adjourned at 7:43 p.m.

 

February 25, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 25, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Slabach called the meeting to order in the absence of Jeremy Pickard.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader (left the meeting at 7:15pm) Jeremy Pickard (arrived at 6:42pm), Marianne Schlabach, and Emily Uhl.

Board members absent:  Gerry Kahler, Emily Uhl,

Jodi Meader (left at 7:16pm), Jeremy Pickard (arrived at 6:42pm).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Bill Poock, and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 5-0.

WORK SESSION

Mentoring and Induction Program

Superintendent Schneider introduced Kim Owen from Grant Wood AEA to discuss the District’s Teacher Mentoring and Induction Program.  She introduced Linda Bubon, Induction Coach from Grant Wood and Coach for Katie Barthelman, West Elementary Kindergarten Teacher, and then Owen presented history and mission of the Mentoring Program.  She spent time discussing the various projects, initiatives and meetings utilized.  Barthelman and Bubon shared about their relationship and activities as mentee and mentor.  The presenters answered questions from the Board and Administration.  Owen and Bubon were thanked for their work with Mid-Prairie’s new teachers over the past 6 years of the program’s existence.

Iowa Assessments

Superintendent Schneider introduced Kristan Hunter, Curriculum Leader discussed the Iowa Assessments plan and process, now called the ISASP.  She shared similarities to past assessment tools and ISASP.  She also shared major differences.   Finally, she shared the dates of the testing window from March 3rd to May 15th.  Results of the testing will be shared and returned in the Fall of 2019.  Board members shared observations and asked questions about the role out of the program.

(Pickard arrived near the beginning of this presentation at 6:42pm)

Dual Enrollment Administrative Regulations

Superintendent Schneider and HSAP Administrator Rachel Kerns outlined the Dual Enrollment Administrative Regulations 604.7R and discussed the reasons for the various areas of focus that are included in 604.7R.  Schneider encouraged questions on this Administrative Regulation.  Board Members asked questions clarification.  This is similar to a handbook, meaning this is for Board awareness only, not for Board approval.

Board Member and Administrator Dialogue

Schneider thanked Administrators for their work on Freshman Orientation and Kindergarten Roundup content in the past week, noted as outstanding.  The Board also offered there thanks and affirmation.

Board Development and Inservice Activities

Legislative Forums are ongoing.  Board members are encouraged to attend one of these sessions.

Pickard is participating in IASB webinar work on hiring practices in mid-March.

Announcements and Suggestions for Next Agenda – This was tabled to the end of the Business Session later in this meeting;

Jodi Meader moved to return the chair responsibilities to Board Chair, Jeremy Pickard. Denise Chittick seconded.  Motion carried 4-1.  Jeremy Pickard voted no.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 11, 2019;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for February 25, 2019;

Open Enrollment Requests

Nicole Seeman requests Makya Murray (Grade 3), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Angela Salvador requests Elizabeth Salvador (Grade 7), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Tristan and Jacque Gingerich request Kolton Gingerich (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2019-20 School Year;

Sam and Serena Schwartz request Kezia Schwartz (Grade 10) and Johanna Schwartz (Grade 8) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2019-20 School Year;

Rebecca Pitman requests Mira Pitman (Kindergarten), attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Caleb and Amanda Stamp request Eliza Stamp (Kindergarten), attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Aaron and Madeliene Stump request Seraphina Stump (Kindergarten), attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Scott and Mary Hintermeister request Gavin Hintermeister (Grade 8), Greta Hintermeister (Grade 5), and Greer Hintermeister (Grade 2), attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2019-20 School Year;

Justin and Ranee Brokaw request Hudson Brokaw (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Justin and Shalee Slaubaugh request Beckett Slaubaugh (Grade 5), Ella Slaubaugh (Grade 3), and Finley Slaubaugh (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Craig Christophel and Laura Westfall-Christophel request Dahmia Westfall-Christophel (Grade 9) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Contract issued to Matt Freel, HS Assistant Girls Varsity Soccer Coach, $2,647.98 per annum;

Contract issued to Mallory McArtor, HS Girls Varsity Softball Head Coach, $4,119.08 per season;

Work Agreement issued to Jeremiah Lassy, HS Special Education Associate, $13.15 per hour;

Fundraising Requests – None Presented

UNI Cooperative Student Teacher Agreement

Agreement is recommended for approval for Student Teacher for the 2019-2020 School Year.

Gabrielle Frederick seconded the consent items.  Motion carried 5-0.

Student Learning

2019-2020 School Calendar

Superintendent Schneider reported on the process of setting the School Calendar for the 2019-2020 School Year.  It has taken longer this year due to the issues that have arisen with all of the Winter Weather causing the loss of student instruction time.  This caused the process to go back to the Interest Based Bargaining Committee for consideration of changes, including the inclusion of a Spring Break week in the future and then if it should be aligned with the University of Iowa or not.  Schneider then covered in some detail the proposed calendar.  The Board asked questions for clarification.

Gabrielle Frederick moved to approve the 2019-2020 School Calendar as presented.  SS seconded the motion.    Motion carried 5-0.

(Jodi Meader left the meeting at 7:16pm immediately after this agenda item.)

Finance

Approval of Bid for School Buses

Superintendent Schneider and Teresa Hartley, Transportation Director, presented a recommendation to purchase two School Buses from Hoglund Bus, Inc. for $93,365 each or $186,730 for both before trade in of two buses.  The net cost of the two buses after trade-in of $7,000 is $179,730.  Three companies submitted bids for consideration.  Hoglund Bus is the lowest bidder and also has some additional features that current buses did not have.

Gabrielle Frederick moved to approve the purchase of two school buses from Hoglund Bus, Inc. for a net purchase price of $179,730 as recommended.  Denise Chittick seconded the motion.    Motion carried 4-0.

Summer Projects

Superintendent Schneider provided a list of the larger Summer projects planned for the Summer of 2019.  The list includes the items in excess of $25,000, which is above the Superintendent’s authorization limit.  The projects are:

  • Middle School Gymnasium Wall (previously approved) estimated at $200,000
  • High School Upstairs Flooring Replacement estimated at $60,000
  • Middle School Kitchen Renovation Completion estimated at $100,000
  • West Elementary Ventilators Replacement estimated at $50,000
  • High School LED Lighting estimated at $27,000
  • MS Roof Repairs estimated at $60,000

The funds for these project would come from PPEL and SAVE funds and estimates total $497,000.

Gabriella Frederick moved to approve 6 Summer Projects as presented.  Denise Chittick seconded the motion.    Motion carried 4-0.

Notification Incentive for Non-Renewal of Certified Contract

Superintendent Schneider presented a recommendation for the Board to consider.  The State is experiencing the shrinkage of the pool of available licensed teachers to hire.  As the end of the school year approaches and with the possibility of Certified, Licensed Teaching Staff leaving the District, Administrators have found that replacing Teaching Staff late in the hiring cycle can present challenges in quality and number of teachers available.  To help the District to be earlier in the hiring cycle and not miss out on qualified applicants, it is proposed that non-returning teachers who notify the District in writing by April 1, 2019, would receive a $1,000—an example amount--payment incentive to notify early, and a $500—an example amount—payment incentive to notify by April 30, 2019.  The dollar amounts included in the minutes are not set and would need to be established before the Incentive or Policy amendment is finalized.  Additionally, statements excluding a retiring teacher, a Superintendent, or an extra-curricular contract would be added to statement presented.

Gabrielle Frederick moved to approve on First Reading an amendment to Policy 407.1 by addition of a Notification Incentive for Resigning Licensed Staff with adjustments made during this meeting’s discussion to the proposed wording of the 407.1.  Marianne Schlabach seconded the motion.    Motion carried 4-0.

Flexibility Funding Resolution

Superintendent Schneider and Business Manager Swartzentruber reviewed the history of the Flexibility Fund Accounts created this School Year after a Public Hearing on August 27, 2018 ,and  a September 10, 2018, Resolution to create the Flexibility Accounts.  There also needs to be a Resolution each time the Flexibility Accounts are to be spent.  A Spending Resolution for the Flexibility Account is presented tonight for the Board’s Consideration. The resolution is to authorize expenditure of the $33,683.82 to be used for tuition for Concurrent Enrollment Classes for Home School Assistance Students and for Wages and Benefits of staff providing services for Home School Program Band and Strings Programs in the 2018-2019 School Year. These expenditures will relieve the General Fund from pressure for these expenditures while providing relief for Home School Assistance Program, where the majority of the carryover was originally derived.

Gabrielle Frederick moved to approve Resolution 022519 to authorize the use of $33,683.82 to be used for tuition for Concurrent Enrollment Classes for Home School Assistance Students and for Wages and Benefits of staff providing services for Home School Program Band and Strings Programs in the 2018-2019 School Year.  Denise Chittick seconded the motion. 

Roll Call Vote:   Gabrielle Frederick          - yes

                          Gerry Kahler                    - absent

                          Jodi Meader                     - absent

                         Jeremy Pickard                 - yes

                         Marianne Schlabach        - yes

                         Emily Uhl                          - absent

                         Denise Chittick                  - yes

Motion carried 4-0.

Public Hearing at 7:30pm for Middle School Gym Wall Specification

Board President Pickard opened the Public Hearing for the Middle School Gym Wall Specifications.  Bids will be opened on March 5, 2019.  The project will correct some foundation settling issues related to the North and West gymnasium walls with work to commence in early Summer.  No one spoke and Pickard closed the Public Hearing.

Work Session

Completion of Unfinished Work Session Items – These were completed during the Work Session.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 11, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items will include:  Presentation of the Certified Budget for the 2019-2020 School Year and setting of a date for the Public Hearing on March 25, 2019 at 7 p.m.; Second Reading of 407.1; possible proposal of an addition of a new TLC position; and Middle School Gymnasium Wall Specification and Bid Acceptances;

Adjournment

The meeting adjourned at 7:56 p.m.

February 11, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 11, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Schlabach, in the absence of President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Denise Chittick and Jeremy Pickard (arrived at 6:30p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Bill Poock, and Jay Strickland.

Gerry Kahler moved to adopt the agenda as amended for the items tabled in the Work Session and to add Preschool Options and Annual Independent Audit Report for discussion.  Seconded by Emily Uhl.  Motion carried 5-0.

Gerry Kahler moved to appoint Gabrielle Frederick chair of the Work Session and to relieve Marianne of her chair duties until the Business Session.  Seconded by Jodi Meader.  Motion carried 5-0.

WORK SESSION

Exchange Students – Tabled due to weather

ELL Program Presentation – Tabled due to weather

Culture & Diversity Committee – Tabled due to weather

School Make-Up Days Because of Weather

Superintendent Schneider noted the many days missed due to weather so far this School Year.  He provided a packet of information related to the days anticipated and days missed to date.  He discussed the process used to determine best ways to make up the missed days/hours.  Included in that were 3 surveys (parents, teachers, and MS/HS Students).  Schneider explained the options for making up time in some detail.  A recommendation for the process of make-up days was presented for discussion and questions.  The Board asked clarifying questions of the schedule and additional scenarios.

Jeremy Pickard arrived at 6:30p.m. during the above discussion item.

Preschool Options for 2019-2020

Superintendent Schneider introduced Elementary School Principals Poock and Foster, who discussed the planning and on-going discussions on the ways to provide Preschool for the upcoming School Year due to the growth and space needs that continue to present a need for changes for adding additional sections for Kindergarten, First Grade and Second Grade.  Feedback from Preschool and Kindergarten teachers on the pros and cons of the situation was discussed along with 11 Options.

Board Member and Administrator Dialogue – This was tabled to the next meeting due to weather and time

Board Development and Inservice Activities – Moved to after the end of the Business Section of the Meeting

Return the meeting to the Chair

Gabrielle Frederick moved to return the chair responsibilities to Board Chair, Jeremy Pickard. Emily Uhl seconded.  Motion carried 6-0.

Announcements and Suggestions for Next Agenda

This item was moved to the end of the meeting after the Business Session.

BUSINESS MEETING

Public Forum– 7:15 p.m.

No one spoke.

Consent Items

Jodi Meader moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 29, 2019;

Finance Report

The Finance Report for January 2019;

Payment of Bills

The bills as listed for February 11, 2019, Hills Bank ACH Transactions for the month of January 2019, and prepaid bills;

Open Enrollment Requests

Teri Stone requests Bridget Stone (Grade 6), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Patrick and Sarah Leonard request Jacob Leonard attend Highland Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to April Crane-Brady, HS General Cook, $13.31 per hour;

Resignation of Ellen Land, Girls Assistant Soccer Coach, $2,859.82 per season, effective January 29, 2019;

Resignation of Sarah Kos, High School Counselor, $45,338 per year, effective February 1, 2019;

Fundraising Requests – None presented for approval

Marianne Schlabach seconded the consent items.  Motion carried 6-0.

Student Learning

School Make-Up Days Because of Weather

Superintendent Schneider noted the make-up days conversation earlier in the Work Session.  A recommendation for make-up days is presented for consideration by the Board.  The Board clarified the recommendation from the Work Session.  This is a change to the School Calendar.

Gabrielle Frederick moved to approve plan for make-up days as presented and recommended.  Jodi Meader seconded the motion.    Motion carried 6-0.

Preschool Options for 2019-2020

President Pickard opened the floor for conversation by the Board about the options presented during the Work Session.  Clarified Option 1, as recommended, expands Kindergarten through Grade 2 to six teaching sections—Kindergarten and Grade 1 are already six teaching sections.  Option 9, while favored by a few Board members, is recognized to be a bit more disruptive.

Gabrielle Frederick moved to approve Option 1 as presented for the 2019-2020 School Year.  Emily Uhl seconded the motion.    Motion carried 6-0.

Finance

Set Public Hearing Date and Time for Middle School Gymnasium Walls Specifications

Superintendent Schneider continued the discussion from the last School Board Meeting as led by Shive-Hattery about the Middle School Gymnasium walls repair.  A Public Hearing needs to be set for the proposed specifications, cost, and forms of contract.  The date and time proposed is Monday, March 11, 2019 at 7:30p.m.  The notice will then need to be published.  In the meantime, the project will also be sent out for bids ahead of the Public Hearing.

Gabrielle Frederick moved to approve a Public Hearing at the Community Room of the Mid-Prairie Central Office on Monday, March 11, 2019 at 7:30p.m. for the purpose of public response on the specifications, cost, and forms of contract for the repair of the Mid-Prairie Middle School Gymnasium walls.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Acceptance of the Annual Independent Audit Report

Superintendent Schneider and Business Manager Jeff Swartzentruber reviewed the recently finalized Independent Audit Report for the School Year ended June 30, 2018.  Swartzentruber highlighted a number of pages within the report and then focused on the Audit Comments, Recommendations and District Responses to the Audit Comments.

Marianne Schlabach moved to accept the 2017-2018 Independent Audit Report as presented.  Emily Uhl seconded the motion.    Motion carried 6-0.

Student Fund Activity Fund Transfer Resolution

Business Manager Swartzentruber noted the Inactive Student Activity Accounts Audit Comment.  The Audit Recommendation is to determine if the groups are still active or if the accounts for the Film Club and the Win with Wellness should be closed and remaining balances be reallocated.  It has been determined that the groups will be closed.  Additionally, it was determined that the Librarians Club also falls as inactive for a long period of time and should be closed.  As a result, a resolution #020190211 is presented for consideration to close all three accounts.  The three funds recommended for transfer to the High School Student Fund are:

Film Club with $200.00 remaining fund balance;

Librarians Club with $70.49 remaining fund balance;

Win with Wellness with $1,656.18 remaining fund balance;

The High School Student Fund as the destination of the remaining funds totaling $1,926.67 is chosen because of the original location of the clubs at the High School along with the desire to keep the funds both within the High School building and to impact as many students as possible.

Gabrielle Frederick moved to approve Resolution #020190211 by reading the contents of the resolution.  Marianne Schlabach seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

                           Gerry Kahler                    - yes

                           Jodi Meader                     - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                          Emily Uhl                           - yes

                          Denise Chittick                  - absent

Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

Emily Uhl will chair the Work Session at the February 25, 2019.

Discussed moving the Business Meeting time to 7:00 p.m. going forward.

Announcements

The next regular Board meeting will be on Monday, February 25, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda Item:  Grant Wood Induction Coaches presentation; TLC Position; 2019-2020 School Calendar may be ready for approval; rescheduling some of the missed presentations was discussed.

Adjournment

The meeting adjourned at 8:07 p.m.

January 28, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 28, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order at 6:40pm after most people have finished eating as part of the Supper with new staff members.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.

WORK SESSION

School Board Supper with New Staff Members

The Board shared supper with Staff who joined the District at the beginning of the School Year.  This included personal introductions of the School Board and new staff and a time for questions, comments and interaction.

Induction and Mentoring Program Presentation – This is postponed to future meeting.

Board Member and Administrator Dialogue

  • Superintendent Schneider shared the calculations for school days and hours in light of the current inclement weather events.  The District is required to be in session for 1,080 hours.  Given the cancellations, late starts and early outs, there will be a need now to add time to reach the minimum hours of class time.  It is planned that a recommendation will come to the Board at the February 11, 2019 meeting.
  • Schneider shared a draft of the 2019-2020 School Calendar.  The calendar needs to be finalized before presentation for approval to the Board at a future meeting.

Board Development and Inservice Activities

President Pickard discussed the idea of having all board members taking turns to lead and facilitate portions of the School Board meetings as a way of increasing board skills and discussion.  Other ideas were noted as well.

Announcements and Suggestions for Next Agenda

Tabled to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:15 p.m.

No one spoke.

Consent Items

Gerry Kahler moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 14, 2019;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for January 29, 2019;

Open Enrollment Requests

Craig and Carrie Sexton request Malachi Sexton (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2018-19 School Year;

Travis and Amber Becker request Jase Becker (Alternative Kindergarten), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Chris Vogel requests Zeno Vogel (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Mike and Julia McNurlen request Finn McNurlen (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2019-20 School Year;

Michelle Danker requests Isaac Danker (Grade 8), Jeremiah Danker (Grade 6), Naomi Danker (Grade 7), and Oren Danker (Grade 11) attend WACO Community School District from Mid-Prairie;

Personnel Items

No Contract or Work Agreements issued;

Resignation of Monica Wood, HS General Cook, $12.99 per hour, effective 1/20/2019;

Fundraising Requests -- None

Marianne Schlabach seconded the consent items.  Motion carried 7-0.

Finance

Public Hearing – 7:30pm – School Bus Specifications

President Pickard opened the floor for the Public Hearing on School Bus Specifications by asking if anyone was present to comment on the School Bus Specifications.  It was noted by Business Manager, Swartzentruber that one of the bidders has inquired about specifications and possible alternatives.  A response has been sent to encourage them to provide a bid and not any changes.

Gabrielle Frederick moved to approve the specifications for School Buses as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

City of Kalona Recreation Facility Lease

Superintendent Schneider referenced the 28E Agreement for a lease with the City of Kalona.  This is a 60 month lease with rents payable in 12 month intervals starting at $10,000 per year and increasing by $1,000 each of the subsequent 4 years.  The District will have access to the facility as stated in the lease agreement.  It is patterned after the lease used with Parkside Recreational Center in Wellman, Iowa.

Emily Uhl moved to approve the 28E Lease Agreement between the District and the City of Kalona as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Student Learning

Washington County Hazard Mitigation Plan Resolution

Superintendent Schneider introduced this agenda item by noting the Washington County Multi-Jurisdictional Hazard Mitigation Plan document that is shared in the Board materials.  The 267 page document outlines strategies for most all of the Washington County public entities.  The District must approve the strategy by School Board resolution.  No financial cost to the District and could be used for grant applications through FEMA and other Federal agencies

Gabrielle Frederick moved to approve Resolution 012819 Washington County Multi-Jurisdictional Hazard Mitigation Plan 2019 as it impacts the Mid-Prairie Community School District as presented.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes

                           Gerry Kahler                    - yes

                           Jodi Meader                     - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                          Emily Uhl                           - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

The next regular Board meeting will be on Monday, February 11, 2019, at 6:15 p.m. at the Central Office Community Room.  Suggestions:  Culture and Diversity Committee will present; English Language Learner Program with exchange students will be present; Gabrielle Frederick volunteered to lead the Work Session portion of the meeting.

Adjournment

The meeting adjourned at 7:39 p.m.

January 14, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 14, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick (arrived at 6:18pm), Gerry Kahler, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jodi Meader and Gabrielle Frederick.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

WORK SESSION

Grant Wood AEA Staff Serving MP

Superintendent Schneider introduced the Grant Wood AEA Staff for their presentation.  Tina Hoffman is the Grant Wood AEA Regional Administrator.  She introduced the four persons on her team and the agency goals for Grant Wood AEA.  She then presented a “day in the life” for her staff at the District with the input of her team.  The Board asked the GWAEA staff questions for clarification on a number of topics.

(Gabrielle Frederick arrived at 6:18pm during this presentation.)

At-Risk/Drop Out Prevention Program

Amy Shalla, Principal for Alternative Learning Center shared about the At-Risk, Drop Out Prevention Program for the District.  Shalla reviewed the overall description of activities of the program, and then discussed the plans for 2019-2020 and some of the factors that create the District At-Risk and Drop Out Prevention Story.

Board Member and Administrator Dialogue

Board and Administrators shared about recent happenings within the District.  Appreciation was expressed for the work of Teresa Hartley, Transportation Director, for the Polar Express experience before Christmas Break for the Kindergarteners and Special Education Students.  Teresa Hartley, Transportation Secretary and Mark English, Transportation Department Mechanic discussed the School Bus purchase specifications.  The proposal is to replace two diesel powered buses with two diesel power buses—this being the first year in four years that the District will not replace old buses with propane-powered buses.  Hartley shared on a number other Transportation projects and initiatives.

Board Development and Inservice Activities

It was noted that there are some legislative initiative meetings.  The next of these meetings is scheduled for January 25, 2019 in Johnson County.  Board members were encouraged to consider attending as these are opportunities to hear legislative progress and initiatives.

Pickard reported he has reached out to our legislators to attend a board meeting for dialogue.  As the legislature just convened, the representatives have requested to wait for a short time as agenda develops.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 28, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items for consideration are:  Dinner with new District Employees before the meeting and into the Work Session; Induction Coaches working with new staff are invited to present to the Board; Washington County Hazard Mitigation Plan.

BUSINESS MEETING

Public Forum– 7:15 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of December 10, 2018;

Finance Report

The Finance Report for December 2018;

Payment of Bills

The bills as listed for January 14, 2019, Hills Bank ACH Transactions for the month of December 2018, and prepaid bills;

Open Enrollment Requests

Nicole Seeman requests Makya Murray (Grade 3), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Puspa Basnet requests Aayam Adhikari (Grade 1) and Aavas Adhikari (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Travis and Stacia Danner request Delayna Danner (Grade 2) and Reid Danner (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Josh and Ann O’Toole request Quinn O’Toole (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Ellen Land, MS 8th Grade Boys Basketball Assistant Coach, $1,529.94 per annum;

Contract issued to Matt Freel, MS 7th Grade Boys Basketball Assistant Coach, $1,471.10 per annum;

Work Agreement issued to Mitchell Spenler, MP West Associate, $13.15 per hour;

Resignation of Kara Yoder, HS JV Volleyball Coach, $2,753.90 per season, effective December 31, 2018;

Resignation of Cliff Fry, HS Associate, $13.72 per hour, effective January 15, 2019

Resignation of Sharrie Groff, MS General Cook, $13.59 per hour, effective January 15, 2019;

Fundraising Requests

Mid-Prairie High School Baseball requests approval to raise funds by conducting a 1-day Skills Camp on February 16th for purchase of baseball equipment and coaches apparel;

Mid-Prairie Dance Team requests approval to raise funds with an all-day Dance Team Night and Kids Clinic in the morning of April 20th for purchase of uniforms/costumes, poms, accessories, and fees for competition and show expenses;

Mid-Prairie Post Prom Committee requests approval to raise funds through a half-court/3-point shot contest at half-time of boys home basketball games for Post Prom activities and related expenses;

Mid-Prairie Music requests approval to raise funds through homemade pizza sale for the biennial New York trip;

MP Student Boosters request approval to raise fund through box top collections by families from current to March 1st to provide for additional funds for field trips and enrichments for Elementary buildings’ students’;

University of Iowa Student Cooperative Agreement – Approval of a Student Teacher Placement Agreement; 

Gerry Kahler seconded the consent items.  Motion carried 6-0.

Finance

Set Public Hearing on School Bus Specifications

Superintendent Schneider and Teresa Hartley, Transportation Director discussed the need for replacement of two school buses.  A request for a Public Hearing on January 28, 2019 at 7:30p.m. is recommended by staff.  

Denise Chittick moved to approve a Public Hearing for Bus Specifications on January 28, 2019 at 7:30p.m.  Emily Uhl seconded the motion.    Motion carried 6-0.

Middle School Gymnasium Wall Presentation by Shive-Hattery

Superintendent Schneider introduced the Shive-Hattery representative, Onesty Friday and the issue with the Middle School gym wall.  He introduced Maury Gallagher, the shared Facilities Director with Clear Creek Amana.  Maury shared about a defect in the Northwest Corner of the gymnasium wall.  Friday followed to discuss the wall issue in detail and Shive Hattery’s proposal for remediation and correction to the issue through pictures and architectural drawings.  It is estimated that the cost of the project will be $200,000.  It is recommended that the work take place in the Summer of 2019 with the majority of the work done on the outside.  The Board asked questions for clarification and understanding.

Set Public Hearing for Middle School Gymnasium Wall Specifications

Superintendent Schneider and Shive-Hattery request a Public Hearing be set to show the specifications for the repair of the gym wall.  It is anticipated that the Public Hearing would be on March 11, 2019, which provides enough time for specific construction specifications and drawings. 

Gabrielle Frederick moved to approve a Public Hearing for the discussion of the specifications to repair the Middle School gymnasium wall on March 11, 2019 at 7:30p.m.  Denise Chittick seconded the motion.    Motion carried 6-0.

Student Learning

Second Reading – School Board Policy 503.4 – Good Conduct Policy

President Pickard noted that this is policy is ready for consideration and passage on Second Reading.  The First Reading passed at the December 10, 2018 School Board Meeting.  Pickard asked if there were any additional changes or questions. 

Gabrielle Frederick moved to approve School Board Policy 503.4 – Good Conduct Policy on Second Reading as presented.  Emily Uhl seconded the motion.    Motion carried 6-0.

Second Reading – School Board Policies 201, 202.3, 213, and 402.5

Superintendent Schneider noted that these policies are ready for consideration and passage on Second Reading.  The First Reading passed at the December 10, 2018 School Board Meeting.   The policies are:

201 Board of Directors’ Elections – Change of the election date to November;

202.3 Term of Office – Follows the change in election dates;

213 Public Participation In Board Meetings – Additional language to define “disruptive behavior” by providing some examples, not an exhaustive list;

402.5 Public Complaints About Employees – Language that fine tunes the policy to promote free speech and to follow the established protocols;

Board President Pickard asked if there were any additional changes or questions.

Gerry Kahler moved to approve Policy 201 Board of Directors’ Elections on Second Reading as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Marianne Schlabach moved to approve Policy 202.3 Term of Office on Second Reading as presented.  Emily Uhl seconded the motion.    Motion carried 6-0.

Emily Uhl moved to approve Policy 213 Public Participation in Board Meetings on Second Reading as presented.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Gerry Kahler moved to approve Policy 402.5 Public Complaints About Employees on Second Reading as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

SBRC Request for At Risk/Drop Out Prevention Program Additional Allowable Growth

Superintendent Schneider introduced the annual resolution for consideration.  This is the first year that the Department of Education is not as closely involved with this process due to a legislative change.  The request is for Modified Supplemental Aid for 2019-2020 Dropout Prevention Program of $238,127.00 to implement the At-Risk and Dropout Prevention program plans.  It is recommended that the Board pass this resolution prior to the January 15, 2019 deadline.

Gabrielle Frederick moved to approve by reading selected portions of Resolution 01141901 for Modified Supplemental Aid of $238,127.00 for implementation of the 2019-2020 School Year At-Risk and Dropout Prevention program plans.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes

                           Gerry Kahler                   - yes

                           Jodi Meader                   - absent

                          Jeremy Pickard               - yes

                          Marianne Schlabach       - yes

                          Emily Uhl                         - yes

                          Denise Chittick                - yes

Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 7:53p.m.

December 10, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

December 10, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice-President Marianne Schlabach called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Bill Poock, Amy Shalla and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

WORK SESSION

Home School Assistance Program Band and Strings Programs

Rachel Kerns, Home School Assistance Program Executive Director, introduced Sheila Raim, and Norman Brooks to discuss the Strings and Band Programs, respectively, at the Home School Assistance Program.  The Strings program is in its first year as an offering.  There are 47 students participating in strings, 34 students in band, and 132 students are participating in all the Choirs.  Raim brought 3 students to play a number of Christmas Carols along with her.

Update on Elementary Realignment

Elementary Principals Robin Foster and Bill Poock shared observations and outcomes after 1+ years of Elementary School realignment and grade-alike attendance centers.  It is reported that this has become the new normal such that an update is hard to delineate as this new normal has become ingrained into the culture of each elementary building.  They shared about the different committees, teams, PLC’s, and common special teachers in the buildings.  They also shared about the challenges of transitions between the buildings, especially from Preschool to Kindergarten and then to First Grade with energy and effort now focused on improving those transitions.  Preschool and Kindergarten are in both elementary buildings.  They opened the conversation to questions and observations from the Board.  It was noted that the realignment continues to be perceived as a positive by most all constituents.

MP Future Enrollment Study

Superintendent Schneider discussed conversations he is having with a firm, RSP Associates from Kansas City, about a study of enrollment trends in the upcoming years, especially given consideration of how growth has impacted, Clear Creek-Amana, North Liberty, and Solon in the past 3 to 5 years.  Schneider presents this to the board as a possibility to consider, especially as the Facilities Planning Committee meets.  The cost of the proposal from RSP is $12,000.  While Schneider is not asking for a decision, he would like the Board to be aware of this discussion, and possibly some direction to move or not as this within his spending authorization.  The board gave informal support of the direction for the study.

Superintendent Commitment Statement

Superintendent Schneider shared the document that is normally presented for discussion and signatures by the Board and Superintendent the meeting after completing the Superintendent Annual Evaluation.   This signals the Board’s intention, not legally binding, to extend a contract, or not, for the next School Year.  The document was circulated and signed by Board members present and by Schneider.

Board Member and Administrator Dialogue

  • Principal Strickland explained the Chapter 12 Waiver for Physical Education that notes the District meets the minutes but not the days requirements.  This is due to the block scheduling—the District does not run on Quarters.  The Waiver is for the previous school year and the current school year.
  • Principal Amy Shalla shared about the need for the Special Education Associate at West Elementary.
  • Tyler Hotz, Activities Director, and Strickland discussed the Good Conduct Policy.  Hotz is administering the policy by splitting Athletics activities from Fine Arts/Leadership activities.  For Athletics, he uses one-third of the games.  For Fine Arts/Leadership, he uses the actual days in the session and uses one-third of the days.  Questions were asked about split between two seasons.  He is asking the Board to consider changing the policy formally during the Business Session.  It was noted that if acted on in the Business Meeting, it would a First Reading tonight with a Second Reading and implementation if passed at the January 14, 2019 School Board Meeting.

Board Development and Inservice Activities

  • There is a legislative forum at the Iowa City Community School District on December 14, 2018 at 4pm.
  • Gabrielle Frederick shared a bit about her experience at the delegate assembly at IASB in mid-November.  It was a wonderfully positive experience, especially as she proposed an amendment to the mental health resolution in the legislative priorities portion of the agenda.

Announcements and Suggestions for Next Agenda

Tabled to later in this Board meeting.

BUSINESS MEETING

Public Forum– 7:15 p.m.

Abby Sojka spoke to the Board about Special Education and her passion for this part of education.  She commended the Administrators for their approach to the Mid-Prairie Special Education program and philosophy, making it a top flight program in her experience and opinion.  She expressed her deep appreciation and admiration for the District’s approach to Special Education needs.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 26, 2018;

Finance Report

The Finance Report for November 2018;

Payment of Bills

The bills as listed for December 10, 2018 and Prepaid Bills, Hills Bank ACH Transactions for the month of November 2018;

Open Enrollment Requests – No applications made

Personnel Items – None

Fundraising Requests

The Big Hawk Little Hawk Mentoring Program requests approval to raise funds through the sale of MP Golden Hawk key chains from December 2018 to May 2019, to create a fund for the annual December gift from the Big Hawks to the Little Hawks;

Girls Basketball Program requests approval to raise funds through a Free Throw Pledge Fundraiser on December 27th so the Varsity Girls can raise funds for travel gear;

MP West Elementary requests approval to raise funds through a collection of donated, new pajamas from families from December 17, 2018 to January 14, 2019 as part of Scholastic Pajama Drive to promote and support a family bedtime routine;

Denise Chittick seconded the consent items.  Motion carried 6-0.

Student Learning

Chapter 12 Waiver for Physical Education (PE)

Superintendent Schneider and High School Principal Jay Strickland introduced and explained the Chapter 12 Waiver for PE. There was time allowed for the public to make comment on the Waiver for PE.  The Board asked questions for clarification and discussed the pros and cons of implementation.

Denise Chittick moved to approve the Chapter 12 Waiver for Physical Education as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

Good Conduct Policy – 503.4

Superintendent Schneider stated that the board can discuss only or move to pass on first reading.   Tyler Hotz, Mid-Prairie Activities Director, discussed ideas and approaches for implementing and tightening the current Good Conduct Policy.  The Board affirmed the wording and intent of the wording as presented by Hotz.

Denise Chittick moved to approve the Good Conduct Policy 503.4 on First Reading as presented.  Emily Uhl seconded the motion.    Motion carried 6-0.

Special Education Associate at West Elementary

Superintendent Schneider discussed the proposal and rationale for a request to add one full time Special Education Associate at West Elementary by pointing to the earlier discussion during the Work Session portion of the meeting.  This position will be paid out of Special Education funds.

Gabrielle Frederick moved to approve an additional full-time Special Education Associate at West Elementary as requested.  Emily Uhl seconded the motion.    Motion carried 6-0.

First Reading, Board Policies 201, 202.3, 213, and 402.5

Superintendent Schneider brought for discussion and approval on First Reading, the following policies:

201 Board of Directors’ Elections – Change of the election date to November;

203.3 Term of Office – Follows the change in election dates;

213 Public Participation In Board Meetings – Additional language to define “disruptive behavior” by providing some examples, not an exhaustive list;

402.5 Public Complaints About Employees – Language that fine tunes the policy to promote free speech and to follow the established protocols;

Gabrielle Frederick moved to approve Polices 201 Board of Directors’ Elections, 203.3 Term of Office, 213 Public Participation in Board Meetings, and 402.5 Public Complaints About Employees on First Reading as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session at the start of the meeting.

Announcements

The next regular Board meeting will be on Monday, January 14, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items for consideration include:   Grant Wood AEA staff will present; Second Readings of the Policies passed at tonight’s meeting; and approval of At-Risk/Drop Out program and resolution for School Year 2019-2020.

Adjournment

The meeting adjourned at 7:36p.m.

 

November 26, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 26, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Gabrielle Frederick.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 6-0.

WORK SESSION

Board Policy Review

Superintendent Schneider led the Board through a reviewed of policies reminding the Board that no changes are to be made at this meeting, only discussed:

201 Director Elections – Change of the election date to November;

203.3 Director Terms of Office – Follows the change in election dates;

213 Public Participation – Discussed possible language to be added to define “disruptive behavior”;

402.5 Public Complaints About Employees – Discussed the current language as solid, with thoughts about fine tuning the policy to promote free speech and to follow the established protocols;

The Board discussed proposed wording changes and asked questions for clarification.  First reading will be on the agenda in December with proposed changes.

IASB Convention Report

The Board members reported on their impressions of the sessions, both plenary and break-out.  The two newest board members attended new board member orientation session.  The Board expressed appreciation for the learning opportunities.

Iowa Seal of Biliteracy for Mid-Prairie Graduates

Superintendent Schneider highlighted the press release on the Department of Education (DE) website on Biliteracy.  It is the District’s intent to implement the program and will let the DE know by December 1, 2018. 

Superintendent Evaluation

Marianne Schlabach, Vice President, led the evaluation session with the Mark Schneider and the Board.  The Board used the annual evaluation tool that is normally used.  Topics include:  Shared Vision, Culture for Learning, Management, Family and Community, Ethics, and Societal Context.

Board Development and Inservice Activities

Tabled to later in this meeting, at the end of the Business Session.

Announcements and Suggestions for Next Agenda

Tabled to later in this meeting, at the end of the Business Session.

BUSINESS MEETING

Public Forum– 7:15 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 12, 2018

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for November 26, 2018;

Open Enrollment Requests

Tim and Dawn StuItz request Jesse Stultz (Grade 6) and John Stultz (Grade 9), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Shannon McCain, Assistant Middle School Wrestling Coach (1 Year), $2,221 per Season;

Work Agreement issued to Cynthia Michel, Associate West Elementary; $13.15 per hour;

Driver Contract issued to Julie Cole, Bus Driver; $22.46 per hour;

Fundraising Requests

Mid-Prairie Wrestling requests approval to raise funds through sales of Soy Candles from November 19th to November 30th for payment to volunteer coaches, coaches apparel, and State expenditures;

Amy Shalla, on behalf of the Hurricane Florence Trip Planning Group, requests approval to raise funds for the trip through the preparation of solicitation letters to businesses, community groups, and a GoFundMe page on Facebook.  The effort will be ongoing from November 19, 2018 through February 10, 2019.

Gerry Kahler seconded the consent items.  Motion carried 6-0.

Short and Long Term Planning

Authorization of Hours for the Communications Specialist

Superintendent Schneider shared an update on the activities and focus of the District Communication Specialist, Kristi Strickland.  The work of Mid-Prairie Foundation has increased dramatically in the past 4 or 5 years leading to discussions about how day to day administrative support/clerical support items will be handled in the long term.  In order to increase capacity, Schneider recommended that Strickland’s hours be increased to 20 hours per week from the current 15 hours per week. This is an estimated weekly average. The board asked questions for clarification.

Marianne Schlabach moved to approve an increase of 5 hours per week for the Communication Specialist position to a total average of 20 hours per week, effective immediately.  Denise Chittick seconded the motion.    Motion carried 6-0.

IASB Board of Directors – District 9

There are two people on the ballot Sandy Dockendorff from Danville Community Schools and Jesse Howard from New London Community Schools.  The IASB link to the candidates is on the Board Website.  The board evaluated the resumes of the two nominees.  The vote is taken through a secure internet site.  Superintendent Schneider will cast the vote based upon the action taken by the Board.

Marianne Schlabach moved to approve a District vote for Sandy Dockendorff as the IASB District 9 IASB.  Emily Uhl seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

Board Development and Inservice Activities

IASB “Day on the Hill” is set for Tuesday, February 5, 2019, at the Greater Des Moines Botanical Garden and State Capitol Building in Des Moines.  Board members may attend and should let Jeff Swartzentruber know so registrations may be completed.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, December 10, 2018, at 6:15 p.m. at the Central Office Community Room.  Suggested agenda items include: Development and signatures on the Superintendent Statement of Commitment; HSAP presentation on Strings and Band program; An update on realignment; Tyler Hotz to discuss the Student Good Conduct Statement.

Adjournment

The meeting adjourned at 7:41p.m.

November 12, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 12, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice-President Marianne Schlabach called the meeting to order in the absence of Board President Jeremy Pickard at 6:18pm.

Board members present:   Denise Chittick, Gabrielle Frederick, Jodi Meader, and Marianne Schlabach.

Board members absent:  Gerry Kahler, Jeremy Pickard, and Emily Uhl.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 4-0.

WORK SESSION                                                

Background Checks Update

Superintendent Mark Schneider and Carmela Ulin, HR Coordinator provided a status update on the results of the new volunteer background check policy.  To date there are 320 people at a cost of $9,120 to the District and registered on the District background check registry.  We have collected $573.50 from 14 different parties as donations for the increased costs of the background checks.

Special Education Report

Amy Shalla, Principal for the Alternative Learning Center and Special Education Administrator, provided an update of the Special Education Program within the District.  She provided background on Individual Education Plans (IEPs) and the factors that are considered.  There are 139 students on IEPs in Special Education.  Eleven Teachers and 40 Associates provide the Special Education Services within the District.  She also shared examples about the varied supports provided to different students based upon their needs.  She invited five sets of parents of Special Education students to share their experiences.

IASB Delegate Assembly

President Pickard and Superintendent Schneider opened the conversation about items on the agenda for the delegate Assembly on November 14th at the IASB Convention.  Gabrielle Frederick asked for input from the Board and reported to the Board the top priorities as identified prior to Assembly.  The Board and Staff discussed mental health needs and concerns.

Board Member and Administrator Dialogue

The Board and Administrative Team were not able to have further discussions due to time constraints.

Board Development and Inservice Activities

IASB Annual Convention –November 14-16, Des Moines – Reminder of this upcoming event.  All Board Members are registered and transportation has been arranged.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 26, 2018, at 6:15 p.m. at the Central Office Community Room.  Items on the agenda include: Mark Schneider’s evaluation is the primary agenda item; review the Public Forum policy.

BUSINESS MEETING

Public Forum– 7:15 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of October 22, 2018;

Finance Report

The Finance Report for October 2018;

Payment of Bills

The bills as listed for November 12, 2018, Hills Bank ACH Transactions for the Month of October 2018, and Prepaid Bills;

Open Enrollment Requests

Ihatrina Todd requests Jenna Nail (Grade 8), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Nikki Sisson requests Jerred Miller (Grade 9), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Trevor and Mackenzie Taghon request Weston Taghon (Grade 1) and Gentry Taghon (Grade 2), attend Mid-Prairie from Sigourney Community School District for the 2019-20 School Year;

Jeremy and Jennifer Young request Scott Young (Grade 2), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Personnel Items

Resignation of Ryan Duwa, Assistant High School Football Coach, $3,681 per season, effective end of the 2018-2019 Season;

Resignation of Cindy Miller, Varsity Girls Volleyball Head Coach, $6,220 per season, effective 11/9/2018;

Volunteer Coaches for Winter Sports 2018-2019:

Jon Rocha, HS Boys Basketball Assistant Coach, $2,000 from Boys Basketball Resale

Eric Davis, HS Wrestling Assistant Coach, $-0

Shannon McCain, HS Wrestling Assistant Coach, $-0

Nearoth Peterschmidt, HS Wrestling Assistant Coach, $-0

Cameron Tolander, HS Wrestling Assistant Coach, $-0

Fundraising Requests

Mid-Prairie Boys Basketball requests approval to raise funds through sale of MP Socks from Late November to Early December to raise funds for team activities and coaches apparel for the 2018-2019 season;

Cooperative Agreement with Iowa Mennonite School for Wrestling

The 28E Agreement to be filed electronically with the IHSAA is presented for approval.

Jodi Meader seconded the consent items.  Motion carried 4-0.

Finance

SBRC Resolution for Additional Allowable Growth

Superintendent Schneider noted the additional allowable growth resolution that, if passed, will allow the District to increased spending authority of $69,576 for Increased Enrollment in the 2018 2019 School Year and of $5,944 for ELL Beyond 5 Years.  These amounts are a result of the Certified Enrollment data from October 1, 2018, count date.

Gabrielle Frederick moved to approve Resolution 112181 for increased allowable growth spending authority of $69,576 for Increased Enrollment and $5,944 for ELL Beyond 5 Years.  Jodi SS seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

     Gerry Kahler                   - absent

                           Jodi Meader                    - yes

                          Jeremy Pickard                - absent

    Marianne Schlabach        - yes

                          Emily Uhl                          - absent

                          Denise Chittick                 - yes

Motion carried 4-0.

October 2018 Certified Enrollment

Superintendent Schneider shared the Certified Enrollment results related to the required count data from October 1, 2018.  Using the data from the Department of Education Portal, Certified Enrollment numbers increased by 9.17 students from last School Year.  Schneider shared other slices of data from the Certified Enrollment for Open Enrolled In and Enrolled Out students.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session at the start of the meeting.

Announcements

See Announcements, above, on page one.

Adjournment

The meeting adjourned at 8:02 p.m.

October 22, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 22, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.

WORK SESSION

Extended Learning Program

Marc Pennington, Middle School Principal, introduced Rebecca Yoder and Kurtis Broeg to discuss the Extended Learning Program (ELP)/Gifted and Talented Program.   They discussed their philosophy using the 5 Dimensions Model—Orientation, Individual Development, Enrichment, Seminars, and In-depth Study to become Autonomous Learners.  They provided examples of their work within the various grade levels and answered questions of Board members.

Update on Community Service Trip

Amy Shalla, ALC Administrator and Matt Freel, Behavioral Interventionist updated the Board on the planning progress for the trip to support the victims of Hurricane Florence offered to students.  The planned dates for the trip to Baufort, North Carolina has been postponed from November 25th to 30th to February 11th to February 15th due issues related to progress on the ground and recommendations by the coordinating parties in North Carolina.  Funds of $750.00 have been raised with $3,500.00 to go to help with the anticipated costs of $4,000 to $5,500.

District Safety Committee Update

Jay Strickland, High School Principal, discussed the current status and update of the activities of the District Safety Committee.  He reported on a meeting from October 8, 2018 where two or three representatives from each building were present.  Discussion of use of the SchoolGuard app for educators and law enforcement to upload was started with follow up to come at a future meeting.  The group discussed the visitor “buzz-in” protocol in the different buildings and to work toward a common District-wide protocol.  Professional Learning on October 10th called “Stop the Bleed” was held for the staff—a second section of CPR training was incorporated.

Parent Academy

Glenda Seward, District Learning Design Coach, presented an update on the upcoming Parent Academy on November 5th.  This will be for all families in the District.  A meal will be provided along with activities for children.  Publicity for the event is underway in multiple ways and with multiple groups.  There is intent to have a second event during the school year though scheduling is a challenge.

Board Member and Administrator Dialogue

Gabrielle Frederick shared about free eye exams and how she became aware of this activity at the Elementary Schools by local doctors, even doctors not in the District.  She had shared this with the Board via email and wanted to express appreciation for this activity with Administrators.  The investment by our community into our students is quite high.  Marc Pennington discussed the bus evacuation conducted today at the Middle School and at East Elementary.  A second date is planned in November for West Elementary and the High School.  Seventeen 8th Graders are going to Des Moines on Monday, October 29th for a leadership conference.  Rachel Kerns reported on her visit to the Washington Township Optimist Club to share about the Home School Assistance Program.  She found the experience to be very positive with the opportunity to share the program philosophy and activities.

Board Development and Inservice Activities

IASB Annual Convention –November 14-16, Des Moines – Reminder of this upcoming event.  All Board Members are registered and transportation has been arranged.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 12, 2018, at 6:15 p.m. at the Central Office Community Room.  Agenda for next meeting:  Report on Special Olympics, Report on Enrollment—especially on Open Enrollment; SBRC resolutions on Increased Enrollment and ELL beyond 5 years; a request for a future report on the attendance center reorganization was added to the future list.  It was suggested that the agenda be modified slightly to have the Public Forum start at 7:15pm as well as to have an Announcement agenda item after the business session.

BUSINESS MEETING – 7:15 p.m.

Public Forum

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of October 8, 2018;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for October 22, 2018, and prepaid bills;

Open Enrollment Requests --IN None presented at this time;

Personnel Items

Resignation of Elizabeth Harris, HS Cheerleading Coach, $2467.98 per season, effective 10/8/18;

Fundraising Requests

MP Band and Choir request approval to raise funds for the New York trip through the sales of poinsettias from October 23 to November 13;

MP Student Boosters request approval to raise funds with a Facebook Silent Auction starting October 15th to November 9th for use with building projects, assemblies, and field trips;

MP Student Boosters request approval to raise funds through the sale of excess inventory of items purchased from November 13th to 15th at East and West Elementary during Parent Teacher Conferences to use with building projects, assemblies, and field trips.

Jodi Meader seconded the consent items.  Motion carried 7-0.

Student Learning

Action on Community Service Trip to North Carolina

Superintendent Schneider provided a recap of items needing approval.  These include: the planned trip dates are from February 11th to February 15th; out of state travel in three school vans; anticipated cost budget of $3,500 to $4,500.  The board encouraged staff to work at getting the fund raising activities prepared for presentation/approval to/by the Board.

Gabrielle Frederick moved to approve the community Service Trip to Baufort, North Carolina from February 11, 2019 to February 15, 2019, with details as presented.  Emily Uhl seconded the motion.    Motion carried 7-0.

Coaches and Sponsors Handbook

Superintendent Schneider introduced this as a follow up to the October 8th report by Activities Director Tyler Hotz.  He asked for questions of clarification on content.  The Board raised a few questions on the document related to detail and were encouraged to discuss with Tyler Hotz.  Appreciation was expressed for the work of updating the handbook.

Gerry Kahler moved to accept the Coaches and Sponsors Handbook as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Finance

Action on SBRC Request for Additional Allowable Growth

Superintendent Schneider noted that this is a revised resolution for the Special Education Deficit for the 2017-2018 School Year.   The Special Education Deficit increased to $403,282 from $104,440.93 due to a Medicaid reimbursement to Iowa Department of Human Services in the past 20 months.  The error was noted by the Department of Education and was discussed at the October 8th Board meeting.  The Special Education Supplement has been re-certified.  In order to recover spending authority a revised resolution for Allowable Growth and Supplemental Aid for a negative Special Education Balance is required to be filed with the Iowa Department of Education.  We round this amount up in order to assure that we have sufficient provision in case of additional changes made by the Department of Education.

Marianne Schlabach read and moved to approve Resolution 10022181 for additional allowable growth to cover 2017-2018 special education costs in excess of funding up to $425,000. Gabrielle Frederick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

                          Gerry Kahler                    - yes

                         Jodi Meader                     - yes

                        Jeremy Pickard                 - yes

                        Marianne Schlabach          - yes

                        Emily Uhl                           - yes

                        Denise Chittick                  - yes

Motion carried 7-0.

Adjournment

The meeting adjourned at 7:37 p.m.

October 8, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 8, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Schlabach called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Denise Chittick, Jim Hussey, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

WORK SESSION

Activities Report

Superintendent Schneider introduced Tyler Hotz, Activities Director for the District.  Hotz reported on the many extracurricular activities underway in the District.  He also shared his philosophy and mission for his work in Activities at Mid-Prairie.  He shared some upgrade ideas and the process utilized to prioritize the upgrades—a three to five year plan.  The Board asked questions for clarification and expressed appreciation for his work.  There are 271 students participating in Fall extra-curricular activities.

Update on Community Service Trip

Amy Shalla, ALC Administrator and Matt Freel, Behavioral Interventionist updated the Board on the planning progress for the trip to support the victims of Hurricane Florence offered to students.  A handout was shared with the current information as known.  The planned dates for the trip are from November 25th to November 30th.  There is a fund-raising element and a request for the creation of a $4,000-$7,500 “Go Fund Me” page to cover traveling expenses, as well as sending letters to businesses to seek support.  Funds raised beyond travel expenses would be donated to the hurricane victims.  The board asked questions of the Shalla and Freel and encouraged them to continue planning and investigating the possibilities of this trip.  A recommendation to approve the trip is expected at the next board meeting for Board action.

Board Members and Administrators Dialogue

Superintendent Schneider introduced this session as an item that will be on the agenda for each meeting.  Schneider shared an article and video on the art of dialogue.  Board members asked questions about an expenditure to the Iowa Department of Human Services related to Medicaid reimbursement that was on the payment of bills list for the board meeting.  Business Manager Swartzentruber provided background and explanation.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members through October 9th.  At this time no one is registered.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– Everyone is registered for at least one day for the conference.  Board members traveling together on the 15th will gather at Central Office.  The Transportation Department has reserved a vehicle for Board Members traveling that day to use.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 22, 2018, at 6:15 p.m. at the Central Office Community Room.  Revised Special Education Deficit Resolution, Community Service Trip action and the Activities Handbook as well as a presentation from the Gifted and Talented Teachers will be on the next meeting agenda.

BUSINESS MEETING – 7:15 p.m.

Public Forum

No one spoke.

Consent Items

Gerry Kahler moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 10, 2018 and September 24, 2018;

Finance Report

The Finance Report for Year to Date September 30, 2018;

Payment of Bills

The bills as listed for October 8, 2018, Hills Bank ACH Transactions for the month of September 2018;

Open Enrollment Requests

Chris and Allyce Bender request Eva Bender (Grade 2), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Earl and Marianne Blasingame request Abigail Blasingame (Grade 8) attend Washington Community School District from Mid-Prairie;

Personnel Items

No Contracts to be issued or new hires listed;

Resignation of April Crane-Brady, West Elementary Associate, $13.53 per hour, effective October 4, 2018;

Fundraising Requests

MP West Grade 4E requests approval to raise funds through a Bake Sale on October 11, 2018 for victims of Hurricane Florence;

MP West CEC requests approval to raise funds through the sale of shirts between October 9th and 16th for Down Syndrome Awareness Month;

Cooperative Agreement with Iowa State University

Approve the cooperative field experience agreement with Iowa State University for the 2018-2019 School Year;

Gabriella Frederick seconded the consent items.  Motion carried 6-0.

Student Learning

Coach and Sponsor Handbook Acceptance – This is tabled to next meeting on October 22, 2018;

Adjournment

The meeting adjourned at 7:26 p.m.

September 24, 2018

Mid-Prairie Community School District        

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 24, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Jim Hussey, Gerry Kahler, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Gabrielle Frederick, Jodi Meader.

Also Present:  Mark Schneider, Jeff Swartzentruber

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

Public Forum

Sam McIntosh of KCII announced that this is her last School Board Meeting as she will be moving to a News Director Position within the Raccoon Valley Radio family of radio stations that includes KCII.  The Board thanked her for her work in covering School Board meetings and wished her well.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Payment of Bills

The bills as listed for September 24, 2018 and prepaid bills;

Open Enrollment Requests

Julie Kanakares requests Nicholas Kanakares (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Personnel Items -- None

Fundraising Requests

The Drama Department requests approval to raise funds from September 25th to October 12th by selling Kalona Chocolates for the production of “Willy Wonka”;

The Post Prom Committee requests approval to raise funds on September 28th and October 5th home football games with a 50/50 Raffle with proceeds used for the Post Prom Event in the Spring of 2019;

The Post Prom Committee requests approval to raise funds on November 17th with a dinner and silent auction for use at the Post Prom event in the Spring of 2019;

Emily Uhl seconded the consent items.  Motion carried 5-0.

Short and Long Term Planning

Second Reading of School Board Policy 210.2 – Board Meetings

Superintendent Schneider and Board President Pickard reviewed the changes to the proposed policy that passed on first reading at the September 10, 2018, School Board meeting.  Changes include:  Meetings begin promptly at 6:15pm;  work sessions lead the agenda in every meeting, regular business would start at 7:15pm, and Principals would be present for all meetings during the work session time.  A draft of the agenda was shared as an example.  It was again noted that if the board wishes to revert back to the current format, that would be possible.

Marianne Schlabach moved to approve Policy 210.2 amended as presented on second reading.  Gerry Kahler seconded the motion.    Motion carried 5-0.

Special Education Additional Allowable Growth

Superintendent Schneider reported that the Special Education Deficit for the 2017-2018 School Year was $104,440.93.  It is less than the $157,995.52 from 2016-2017 due to increased Medicaid Reimbursement.  The Special Education Supplement has been certified as required by the state before the September 17, 2018 deadline.  In order to be reimbursed a resolution for Allowable Growth and Supplemental aid for a negative Special Education Balance is required to be filed with the Iowa Department of Education.  We are rounding this amount up in order to assure that we have sufficient in case of changes made by the Department of Education.

Marianne Schlabach read and moved to approve Resolution 092418 for additional allowable growth to cover 2017-2018 special education costs in excess of funding up to $125,000. Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                          Jodi Meader                      - absent

                          Jeremy Pickard                 - yes

                          Marianne Schlabach        - yes

                          Emily Uhl                          - yes

                          Denise Chittick                  - yes

Motion carried 5-0.

Limited English Proficiency Additional Allowable Growth

Superintendent Schneider reported that the Limited English Proficiency (LEP) Deficit for the 2017-2018 School Year was $16,224.47.  This is the first year in a number of years that this motion has been presented due to the additional parameters placed by the Department of Education.  The LEP filing has been certified as required by the state before the September 17, 2018 deadline.  In order to be reimbursed a resolution for Allowable Growth and Supplemental aid for a negative LEP Balance is required to be filed with the Iowa Department of Education.

Marianne Schlabach read the resolution and moved to approve Resolution 0924182 for additional allowable growth of $16,224.47 to cover 2017-2018 LEP costs in excess of funding.  Emily Uhl seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                           Jodi Meader                    - absent

                           Jeremy Pickard                - yes

                           Marianne Schlabach       - yes

                           Emily Uhl                          - yes

                           Denise Chittick                  - yes

Motion carried 5-0.

Promissory Note payable by Nutrition Fund to the SAVE Fund

The renewal of the one-year promissory note comes before the School Board for consideration and approval.  This note was presented at last 4 years’ meetings as a result of a significant loss in the Nutrition Fund during Fiscal Year 2013.  Nutrition Fund has made significant progress and has returned to profitability.  Principal payments of $0 were made against the note in last year due to a desire by the Board to build cash for a number of capital needs projects.  The current balance of the note is $25,000.  It is hoped that an additional principal payment can be made during 2018-19 after plans for asset purchases in the kitchens are planned.  Annual interest of $2.50 is now due.

Denise Chittick moved to approve the interfund loan and the Unsecured Promissory Note between Mid-PrairieCSD SAVE Fund as and Mid-PrairieCSD Nutrition Fund for $25,000.00, plus interest at .01% per annum beginning October 1, 2018, for the purpose of removing the operating deficit in the Nutrition Fund.  Further it is recognized the new loan is due October 1, 2019.  Gerry Kahler seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - absent

                           Gerry Kahler                     - yes

                           Jodi Meader                      - absent

                           Jeremy Pickard                 - yes

                           Marianne Schlabach         - yes

                           Emily Uhl                           - yes

                           Denise Chittick                  - yes

Motion carried 5-0.

WCRF Grant Applications

Superintendent Schneider noted the Grant Applications are due October 4, 2019 for the Fall of 2018 cycle.  There are two grant applications:  1) Wait ‘till you CNC – CNC Plasma Cutter with a grant request of $26,339.39 of a total project cost of $52,678.72; and 2) High School Driveway Entrance Message Sign with a grant request of $24,279 of a total project cost of $43,279.00.

Roll Call Vote

Emily Uhl moved to approve Resolution 092419 WCRF for the two applications as presented.  Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                           Jodi Meader                    - absent

                           Jeremy Pickard               - yes

                           Marianne Schlabach       - yes

                           Emily Uhl                         - yes

                           Denise Chittick                 - yes

Motion carried 5-0.

Community Service Trip to Jacksonville, North Carolina

Superintendent Schneider introduced this item and invited Amy Shalla, Administrator, and Matt Freel, Behavioral Interventionist to present. This is a trip to support the victims of Hurricane Florence offered to High School and Middle School students in the Advanced Construction Class, the 4th and Goals Class, ALC, MPMS Kinnect Class and student leadership team.  The plan so far is for the trip dates to be from November 25th to December 1st.  Focus on Community Service outside of self is a key area for Mid-Prairie.  There is a fund-raising contingency and a request for the creation of a $5,000-$10,000 “Go Fund Me” page to cover traveling expenses.  Any funds raised beyond travel expenses would be donated to the hurricane victims.  The board asked questions of the Shalla and Freel and encouraged them to do further planning and investigating for the possibilities for this idea with expectations for them to come back with formal approval.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members.  Let Jeff Swartzentruber know of your intention to attend by October 9th.  He will complete registration(s) and arrange for transportation.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– This conference is open for registration and attendance by Board Members.  The Board has attended together on the middle date each year.  Emily Uhl and Gabrielle Frederick are registered to attend the new board member orientation and delegate sessions, respectively, as well as the November 15th Convention sessions.  The Board provided instructions to Swartzentruber on the dates they will attend.  He will complete registration(s) and arrange for transportation.

Work Session

Building Tours

The Board toured each Educational Building in the District including the High School, West Elementary, Home School Education Center, Middle School, and East Elementary.  The Lead Custodian in each school led a tour designed to highlight changes in each location in the past year and allow time for questions.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 8, 2018, at 6:15 p.m. at the Central Office Community Room.  This will begin the new meeting format.

Adjournment

The meeting adjourned at 9:03p.m at the end of the MP East Elementary building tour.

September 10, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 10, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

RETIRING SCHOOL BOARD

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as amended to change the order of the Officer Election and appointment of a new board member. Seconded by Denise Chittick.  Motion carried 6-0.

Consent Items

Marianne Schlabach moved to approve the following consent item.

Approve Minutes of August 6, 2018 and August 27, 2018.

Motion seconded Jodi Meader.  Motion carried 6-0.

Fiscal Year 2018 Treasurers Annual Report

Business Manager and Board Secretary Jeff Swartzentruber provided the 2018 Treasurers Report.  The Certified Annual Report due September 17, 2018 is ready for certification and is expected to be certified on or before September 14, 2018.  The report presented to the board is the Summary Treasurer’s Report from the Iowa Board of Education Portal.  Additional Information is provided to the Board of Change in Fund Balance and Cash Balances and Change in Cash Balances.  Overall Cash Balances increased by $1,450,000 with General Fund Cash contributing $956,000 to the change.  Operating Fund Balance increased for the year by $722,240.  Total Fund Balances increased by $1,076,000.

Emily Uhl moved to accept the Fiscal Year 2018 Treasurer’s Report as presented.  Seconded by Marianne Schlabach.  Motion carried 6-0.

Acceptance of Election Results

The Abstract of Votes from the August 28, 2018 special election was presented.    Emily Uhl was elected to fill the term vacated by George Schaefer to the November, 2019 election.  The votes were:  Emily Uhl 223 votes, Randy Billups 125 votes.

Denise Chittick moved to accept the election results as presented in the Abstract of Votes.  Seconded by Gabrielle Frederick.  Motion carried 6-0.

Formal Acceptance of School Board Member Resignation

Board President Pickard requested a motion to accept the resignation of Board Member Jim Hussey dated August 20, 2018.

Jodi Meader moved to accept the resignation of Jim Hussey from the Mid-Prairie School Board.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Adjournment (Sine Die) The Board President adjourned “sine die” the final meeting of the 2017-2018 School Board at 7:08 p.m.

NN moved to adjourn the meeting.  Seconded by SS.  Motion carried 6-0.

New Board of Education – Organization of the 2018-2019 Board

Board Secretary, Jeff Swartzentruber, called the meeting to order at 7:08p.m.

Oath of Office for Newly Elected Board Member

Board Secretary Swartzentruber administered the Oath of Office to Emily Uhl.

Swartzentruber turned the meeting over to former Board President Pickard for the next agenda item.

Appoint New School Board Member, Oath of Office

President Pickard opened the discussion with a request for names to be considered for the open School Board seat vacated by the recent resignation of Jim Hussey.

Pickard introduced the two interest parties to be appointed by the Board for the vacant seat.  Kristi Newton provided a statement to the Board about her background, goals and desire to serve the community.  Gerry Kahler also addressed the Board about his background, goals and desire to serve the community.  The person appointed will serve until the November 2019 School Board Election.  After discussion and questions of the potential appointees and Board members, Pickard called for a motion of nomination.  Pickard encouraged both to run at the next election no matter the outcome of tonight’s decision.

Marianne Schlabach moved to nominate Gerry Kahler for the vacant School Board seat held by Jim Hussey.  Jodi Meader seconded the motion.    Motion carried 6-0.

Oath of Office for Newly Appointed Board Member

Board Secretary Swartzentruber administered the Oath of Office to Gerry Kahler.

Former President Pickard turned the meeting back over to Board Secretary Swartzentruber for School Board Officer Elections. 

Nominations for President of the Board of Directors for the 2018-2019 School Year: Denise Chittick nominated Jeremy Pickard for President of the Board.  Additional nominations were requested by Swartzentruber, and there were none.   Seconded by Jodi Meader.  Motion carried 6-0 with Jeremy Pickard abstained from voting.

Nominations for Vice-President of the Board of Directors for the 2018-2019 School Year:  Gabrielle Frederick nominated Marianne Schlabach for Vice-President.  Additional nominations were requested by Swartzentruber, and there were none.  Seconded by Emily the motion.  Motion carried 6-0 with Marianne Schlabach abstained from voting.

The Oaths of Office were administered to Marianne Schlabach as Vice President and Jeremy Pickard as President of the School Board for the 2018-2019 School Year.

New Board President, Jeremy Pickard, continued the meeting as Chairman and President of the School Board.

Gabrielle Frederick moved to adopt the agenda as to amended—moving the Student Learning items of the agenda ahead of the Long and Short Term Planning agenda items.  Seconded by Gerry Kahler.  Motion carried 7-0.

Public Forum

Randy Billups spoke to the Board to clarify his recent actions and to clear the record on the recent Special Election and his intentions.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Finance Report

The Finance Report for August 2018 and the final report for June 2018 with all accruals;

Payment of Bills

The bills as listed for September 10, 2018, Hills Bank ACH Transactions for August 31, 2018;

Open Enrollment Requests

Nicole Seeman requests Sabrina Taylor (Grade 11), attend Mid-Prairie from Highland Community School District for the 2018-19 School Year;

Personnel Items

Contract issued to Jose Ayala, Assistant Boys Soccer Coach High School, $2,965.77 per season;

Contract issued to Kara Beatty, 7th Grade Volleyball Assistant Coach, $1,471.10 per annum;

Contract issued to Derek Kalm, 8th Grade Volleyball Assistant Coach, $1,471.10 per season;

Contract issued to Kara Beatty, 8th Grade Girls Basketball Coach, $2,471.45 per annum;

Fall Volunteer Coaches:

Justin Barthelman, Football Assistant Coach; $1,700 from Football Resale

Mark Dalton, Football Assistant Coach; $1,700 from Football Resale

Derek Yoder, Football Assistant Coach; $2,200 from Football Resale

Daren Lambert, Football Assistant Coach; $2,200 from Football Resale

Nate Carlson, Football Statistics; $250 from Football Resale

Fundraising Requests

Mid-Prairie Fine Arts Boosters request approval to raise funds by raffle of a donated quilt between September 1st and May of 2019 with proceeds to be used for Marching Band uniforms;

FCCLA requests approval to raise funds by the sale of Homecoming T-shirts from September 12th to 17th with proceeds to be used for chapter projects that serve the school, community and leadership events;

SPORT/GROUP requests approval to raise funds through ACTIVITY for FUNDS USED FOR (travel, expenses, and miscellaneous small equipment);

Approve Level I Investigators

Approved as Level I Investigators for physical and sexual abuse complaints are the following:

Amy Shalla

Bill Poock

Jay Strickland

Marc Pennington

Rachel Kerns

Robin Foster

Alternate:  Mark Schneider

Approve Additional Insured Booster Groups

The following associated entities are approved for inclusion in the District Liability and E&O Insurance Policies

Golden Hawks Wrestling Club

Mid-Prairie Athletic Boosters

Mid-Prairie Community School District Foundation

Mid-Prairie Fine Arts Boosters

Mid-Prairie Post Prom Committee

Mid-Prairie Student Boosters

Approve Fixed Asset Purchase

John Deer 318GR Skid Steer and Forks in the amount of $38,218.70, netted to $33,718.70 with trade in of Tractor 1070 as needed for 2018-19; 

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Fund for Academic Excellence Presentation

Superintendent Schneider introduced the teachers and committee members who were present to show the results of the six 2017-18 Grants made and outcomes experienced from the grants.  Frank Slabaugh led the group in the presentation with teacher input.  Terra Huber presented on Teaching Program through Virtual Robots.  Denise Busch and Frank Slabaugh were awarded a grant to acquire Sphero robots that allow the students to code commands from which physical outcomes can be observed—originally for the Middle School and then these were used in the two elementary buildings. Casey Leonard presented on the portable room divider for displaying art of her Middle School Art students.  Lauren DiGiorgio presented the details of the grant awarded to purchase warm up exercises for band students to use to warm up.  Deidra Baker presented on the grant awarded for the Algebra Tiles and explained the uses for Middle School and High School students.  Dain Jeppson discussed the Permanent Art Collection grant awarded to the High School.  The new grant cycle for 2018-2019 begins very soon with intent to received grant proposals and award grants by late October.

­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­High School Report

Principal Jay Strickland presented a report and update for the High School. This in depth presentation highlighted academic data, staff challenges—challenges for himself and building team for 2018-2019, professional learning plan for the year, teacher leadership, student leadership, and parent communication.  Strickland, Amy Shalla, and Glenda Seward discussed the Library Coffee Shop Project.

Long and Short Term Planning

Washington and Johnson County Conference Boards

The board discussed who the representatives for these boards will be for the 2018-19 School Year. Both boards work to approve the County Budget via the Assessor’s Office.  It is noted that Emily Uhl, Gabrielle Frederick are the Johnson County residents amongst the School Board Members.

Marianne Schlabach moved to appoint Jodi Meader as the School Board Representative to the Washington County Conference Board and Gabrielle Frederick as the School Board Representative to the Johnson County Conference Board.  Denise Chittick seconded the motion.    Motion carried 7-0.

IASB Assembly Delegate

The board discussed who the representative from this board will be for the 2018-19 School Year.  This year the delegate meeting will be Wednesday, November 14, 2018.

Gerry Kahler moved to appoint Gabrielle Frederick as the School Board Representative as the IASB Assembly Delegate.  Jodi Meader seconded the motion.    Motion carried 7-0.

Interest Based Bargaining School Board Representative

The board discussed who the representatives from this board will be for the 2018-19 School Year.  George Schaefer and Marianne Schlabach served in this capacity last year with approximately two meetings per month from October to March or April and scheduled to precede School Board meetings.

Gabrielle Frederick moved to appoint Emily Uhl and Marianne Schlabach as the School Board Representatives to the Mid-Prairie School District Interest Based Bargaining Committee for 2018-19 School Year.  Jodi Meader seconded the motion.    Motion carried 7-0.

Flexible Account Spending Resolution

Superintendent Schneider reviewed the resolution.  Following the Public Hearing on August 27, 2018, it was noted that a resolution would be brought to the board when the final carryover numbers were known for the Home School Assistance Program and the Teacher Quality Professional Development.  The amounts to be transferred are $32,035.00 and $1,648.82, respectively.  Schneider and Pickard encourage questions and discussion from the Board.

Roll Call Vote

Gabrielle Frederick moved to approve the Resolution 091018 and the creation of the Flexible Spending Accounts from excess unexpended funds in the Home School Assistance Fund of $32,035 and from the Teacher Quality Professional Development Fund of $1,648.82, totaling $33,683.82 as presented.  Jodi Meader seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

Gerry Kahler                      - yes

                                Jodi Meader                       - yes

                                Jeremy Pickard                 - yes

Marianne Schlabach       - yes

                                Emily Uhl                            - yes

                                Denise Chittick                  - yes

Motion carried 7-0.

28E Agreements with Clear Creek-Amana

Superintendent Schneider opened the discussion and explained the 28E Agreements proposed with Clear Creek-Amana.  One is a Curriculum Director employed by Clear Creek-Amana.  He would be shared with Mid-Prairie at 20%.  The second is a Social Work Coordinator employed by Mid-Prairie to be shared with Clear Creek-Amana at 20%.  There will be State Sharing Funds available to both districts because of these 28E Agreements.  Superintendent Schneider will bring some proposals for stipends for the employees we will share with Clear Creek-Amana.  The board asked questions on cost and benefit for doing this exchange.  It is about $13,000 net benefit to the District.

Emily Uhl moved to approve the two 28E Agreements with Clear Creek Amana to share positions for a Curriculum Director and a Social Work Coordinator for the 2018-2019 Fiscal Year effective July 1, 2018.  Denise Chittick seconded the motion.    Motion carried 7-0.

School Board Policy 210.2 - Board Meetings

Superintendent Schneider and Board President Pickard discussed the possible changes to the current policy.  Changes proposed include:  Meetings begin promptly at 6:15pm;  work sessions lead the agenda in every meeting, regular business would start at 7:15pm, and Principals would be present for all meetings during the work session time.  If these changes pass and the board wishes to opt back to the current format, that would be an option by reverting the proposed policy in the future. 

Marianne Schlabach moved to approve Policy 210.2 amended as presented on first reading.  Emily Uhl seconded the motion.    Motion carried 7-0.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members.  Let Jeff Swartzentruber know of your intention to attend.  He will complete registration(s) and arrange for transportation.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– This conference is open for registration and attendance by Board Members.  The Board has attended together on the middle date each year.  There is a need for someone to attend the delegate session on November 14th.  Let Jeff Swartzentruber know of your intention to attend.  He will complete registration(s) and arrange for transportation.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, September 24, at 7:00 p.m. at the Central Office Community Room.  Items on the Agenda include:  A work session with a tour of the District buildings; Special Education Deficit SBRC Resolution; Second Reading of Policy 210.2; Policy Statement 202.3 should be reviewed and modified.

Adjournment

The meeting adjourned at 9:06p.m.

August 27, 2018

Mid-Prairie Community School District     

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 27, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Jim Hussey (arrived at 7:02 p.m.), Chuck Freeman, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jim Hussey arrived at 7:02 p.m.

Also Present:  Mark Schneider, Jeff Swartzentruber

Jodi Meader moved to adopt the agenda as presented. Seconded by Denise Chittick.  Motion carried 6-0.

Public Forum

No one spoke. (Jim Hussey arrived at 7:02pm)

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Payment of Bills

The bills as listed for August 27, 2018 and prepaid bills;

Open Enrollment Requests

Mark and Bethany Lingard request Maudette Lingard (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2018-19 School Year;

Jessica Mumford requests Ryder Bunting (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2018-19 School Year;

Randy and Lisa Schnoebelen request Levi Schnoebelen (Grade 10), attend Mid-Prairie from Highland Community School District for the 2018-19 School Year;

Zack Johnson and Katherine Kalbach request Vivian Johnson (Grade 1), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Leon and Robin Schrock request London Schrock (Grade 10), and Luke Schrock (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

Patrick and Sarah Leonard request Jacob Leonard (Grade 12) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Cherie Miller, West Elementary Associate, $13.15 per hour;

Work Agreement issued to Dixie Conrad, West and East Elementary Schools Associate, $13.15 per hour;

Work Agreement issued to Lisa Steckly, Middle School Associate, $13.15 per hour;

Work Agreement issued to Sarah Gerst, High School Associate, $13.15 per hour;

Hourly Contract issued to Rachelle Jenkins, HSAP Parent Education Math Support, $25.00 per hour;

Fundraising Requests

Prom Committee requests approval to raise funds through the sale of Schwan’s food from September 17th to November 7th for use to host the Prom event in the Spring of 2019;

MP Band and Choir requests approval to raise funds through the sale of cookie dough from August 28th to September 12th for the Spring 2019 New York trip;

FFA Trip to National FFA Convention, Indianapolis, Indiana, October 23-26, 2018 – Approval for an out of state trip for FFA;

Marianne Schlabach seconded the consent items.  Motion carried 7-0.

Short & Long Term Planning

Second Reading – School Board Policies 402.2 Child Abuse; 903.1 Community Groups; 903.2 Volunteering 903.3

Superintendent Schneider reviewed the policy documents with the changes noted after the first reading.  Board President Pickard asked for questions and discussion.  Jodi Meader stated why she voted no at first reading of 903.2 as she thought 3 years was more reasonable than 2 years on renewal of background checks for volunteers.  After passage of the revised policies, the Board again expressed their great appreciation for the work of the community committee.

Gabrielle Frederick moved to approve on second reading Policy 402.2 Child Abuse Reporting as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Jodi Meader moved to approve on second reading Policy 903.1 Non-School Sponsored Community Groups as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Denise Chittick moved to approve on second reading Policy 903.2 Volunteers as presented.  Jim Hussey seconded the motion.    Motion carried 7-0.

Gabrielle Frederick moved to approve on second reading Policy 903.3 Visitors as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Employee Handbook

Superintendent Schneider discussed the need for an extensively revised Employee Handbook due to the change in Iowa law surrounding the streamlined collective bargaining legislation.  He also shared the two Master Contracts for Certified Staff and Classified Staff noting the changes and the three year length of each of the arrangements.  The Staff Handbook is presented for use by all employees.  He asked for questions and comments from the Board.  The Board asked questions for clarification on a number of items.  No action is required as this is an administrative function.

Finance

Public Hearing

Board President Pickard Opened the Public Hearing for Flexibility Accounts at 8:00pm.  No one spoke.  Pickard closed the Public Hearing at 8:04pm.

Business Manager Swartzentruber discussed the law passed by the Iowa Legislature which created provision to transfer certain unspent categorical funds to Flexibility Accounts for spending in subsequent Fiscal Years.  The first step in this process is to announce the District’s intentions via this Public Hearing for input and comment.  The Public Hearing Notice is included with the School Board packet on the Board website.  The spending parameters are proposed to be virtually the same as the Instructional Support Levy.  This means the hearing is on a resolution to expend funds from district’s Flexibility Account stated as, “Moneys received by the District for the Instructional Support Program may be used for the purpose of maintaining educational services including new textbooks, instructional materials, student health services, technology personnel, software, equipment less than $500, funding ongoing programs, meeting standards of accreditation of Iowa school districts, and implementing generally accepted accounting principles, including maintaining adequate spending authority and cash reserves.” These funds, in the range of amounts of $40,000 to $30,000 from Home School Assistance and $2,000 to $500 from Teacher Professional Development, were estimated to be unexpended and unobligated from the Home School Assistance Fund and the Teacher Quality Professional Development categorical funds.  Final numbers will be known at the time of the filing of the Certified Annual Report due to the Iowa Department of Education on September 15, 2018.  The Board discussed this concept and asked questions of Superintendent Schneider and Business Manager Swartzentruber.  A resolution will be brought after September 15, 2018.

Work Session

School Board Schedule and Format for 2018-2019

Superintendent Schneider and Board President Pickard discussed the format for the meetings for 2018-2019.  It is suggested that the Work Sessions happen at the beginning of meetings and the business/voting segments of the meeting follow the Work Sessions.  Principals would be present for both meetings in a month for the Work Session.  Start time of the meetings may be able to happen earlier if the format changes.  The Board agreed to discuss this further and look at the possibilities.

School Board Policy Review

Superintendent Schneider reviewed selected Policies in Series 400 with the Board.  Many have changed as a result of recent changes in the Collective Bargaining Legislation.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members.  Let Jeff Swartzentruber know of your intention to attend.  He will complete registration(s) and arrange for transportation.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– This conference is open for registration and attendance by Board Members.  The Board has attended together on the middle date each year.  There is a need for someone to attend the delegate session on November 14th.  Let Jeff Swartzentruber know of your intention to attend.  He will complete registration(s) and arrange for transportation.

Announcements and Suggestions for Next Agenda

The Board recognized Jim Hussey for 19 years of service as tonight’s School Board meeting is his last per his resignation dated August 20, 2018.  The Board will need to name a replacement by September 12, 2018.  A Public Notice will be published in The News over the next two weeks with a need to appoint a replacement by the September 10th meeting.

The Board expressed appreciation to Jim for his dedication and service.  He was presented with a plaque and a lifetime pass to Mid-Prairie events.

The next regular Board meeting will be on Monday, September 10, 2018, at 7:00 p.m. at the Central Office Community Room.  Next meeting items include:  Annual Meeting; Presentation by the Fund for Academic Excellence; and consideration to appoint a replacement School Board member

Adjournment

The meeting adjourned at 8:22 p.m.

August 13, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 13, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Jim Hussey, Gabrielle Frederick (arrived at 7:13 p.m.), Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None; Gabrielle Frederick (arrived at 7:13 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

Public Forum

Nicky Bauerkemper from Anita, Iowa addressed the board and noted the 45 class resources to the group she represents for educational use of staff in the District in the area of Child Abuse.  She thanked Superintendent Schneider for his acknowledgement of the gift and asked him to carry it to the education sessions for the staff.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of July 9, 2018 and August 6, 2018;

Finance Report

The Finance Report for July 2018;

Payment of Bills

The bills as listed for August 13, 2018, Hills Bank ACH Transactions for month of July 2018;

Open Enrollment Requests

Mike and Melody Gearheart request Aspen Gearheart (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Claudia Oseguera requests Sarai Oseguera Aguilar (Kindergarten), attend Mid-Prairie from Columbus Community School District for the 2018-19 School Year;

Richard Muller requests Josee Muller (Grade 7), attend Mid-Prairie from English Valleys Community School District for the 2018-19 School Year;

Michelle Shalla and Keith Hostetler request Phelan Hostetler (Grade 10) attend Washington Community School District from Mid-Prairie;

Derrick and Kim Cranston request Angelina Cranston attend Clayton Ridge Community School District from Mid-Prairie;

Personnel Items

Contract issued to Mark English, Bus Driver, $22.46 per hour;

Work Agreement issued to Mark English, Light Duty Mechanic, $19.00 per hour;

Work Agreement issued to Ron Swartzendruber, HS Associate, $13.15 per hour;

Work Agreement issued to Marci Stanfield, HS General Cook, $12.99 per hour;

Work Agreement issued to Monica Wood, HS General Cook, $12.99 per hour;

Resignation of Kara Beatty, Varsity Softball Coach, $5,584 per season, effective 8/3/2018;

Resignation of Linda Newell, Van Driver, $15.67 per hour, effective 7/24/2018;

Resignation of Grace Yoder, Bus Driver, $22.96 per hour, effective 01/18/2019;

Fundraising Requests

Mid-Prairie Student Boosters requests approval to raise funds through Annual Color Run from current to October 6, 2018 for continued improvement of student learning experiences and projects;

Morningside College Agreement for Internship, Field Experience, or Practicum Courses – Approval recommended and requested

Performance Therapies Agreement for 2018-2019 – Approval recommended and requested.

Denise Chittick seconded the consent items.  Motion carried 6-0.

Short and Long Term Planning

Presentation by the Community Committee on Volunteers

President Jeremy Pickard welcomed the committee co-chaired by Ryan Schlabaugh and Jack Seward to discuss their process, discussions and outcomes.  Jack Seward presented on behalf of the community committee.  He focused on the process of the 30 participants on the committee and spent time discussing the revised policies.  The committee recommends a number of significant changes to the current policies for consideration of the School Board.  Questions were asked by the Board of the Committee, and Staff Participants of the committee for clarification of definitions and policy language.  Discussion of whether the background checks should be every two years or every three years as 903.2 language was every 2 years.

Gabrielle Frederick arrived during this agenda item at 7:13 p.m.

First Reading of School Board Policies #402.2, Child Abuse; #903.1 Community Groups; #903.2 Volunteers; and #903.3 Visitors

Committee Co-Chair Jack Seward presented the revised policies for consideration by the School Board.

Jim Hussey moved to approve on first reading Policy 903.2 Volunteers as presented with the Green portion stating the background check will be covered by the District with donation accepted.  Gabrielle Frederick seconded the motion.    Motion carried 6-1.  Jodi Meader voted no.

Gabrielle Frederick moved to approve on first reading Policy 903.3 Visitors as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Marianne Schlabach moved to approve on first reading Policy 903.1Non-School Sponsored Community Groups as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Jodi Meader moved to approve on first reading Policy 402.2 Child Abuse Reporting as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

District Facilities Report

Superintendent Schneider and Lead Custodians Mike TeBockhorst-East Elementary; Bud Juilfs-High School; Jordan TeBockhorst-West Elementary; and Mark Kleese District Ground and Washington Township Building, and Maury Gallagher Shared Facilities Director with Clear Creek Amana presented the District Annual Facilities Report on condition of the facilities, projects completed over the summer, and future projects planned.  The board thanked the Custodians for the Facilities Report and accepted the report.

Finance

Public Hearing – 8pm – Instructional Support Levy

Board President Pickard opened the Public Hearing for comment on the Instructional Support Levy Proposed Action to be taken by the Board.  No one spoke.  Pickard closed the Public Hearing at 8:03pm.

Instructional Support Levy Resolution

Superintendent Schneider introduced the Levy Resolution to the Board.  This resolution allows the District to take the next steps to continue the Instructional Support Levy for another 5 years. During the next 28 days—to September 10, 2018, the Public can petition for a Special Election to decide if this continues.  If not the resolution will then become effective on September 11, 2018 for continuance on July 1, 2019.

Jim Hussey moved to approve the Instructional Support Resolution as presented by reading and summarizing from the resolution 081318.  Gabrielle Frederick seconded the motion.

Roll Call Vote    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                          Jodi Meader                      - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                          Emily Uhl                           - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

2018 2019 Depository Resolution

Superintendent Schneider presented the board with the annual required resolution on District Bank Depositories and limits and recommended the resolution for approval.

RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220.  The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.

 

                                                                Location of          Maximum Balance           Maximum balance in

Depository name                             Home Office      effect under prior            effect under this             

___________________             __________     resolution                           resolution                   .                                  

Bankers Trust Co. N.A.

(ISJIT)                                                    Des Moines          5,000,000                             5,000,000

Hills Bank Kalona                              Hills                        10,000,000                           10,000,000

Federation Bank                               Wellman                5,000,000                             5,000,000

CBI Bank & Trust                               Kalona                    2,000,000                             2,000,000

Gabrielle Frederick moved to approve the resolution as presented by reading from the resolution 08131801.  Jodi Meader seconded the motion.

Roll Call Vote    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                          Jodi Meader                      - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                          Emily Uhl                           - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

Flexibility Account Spending

Superintendent Schneider discussed the passage of the law in the 2017 legislative session effective for July 1, 2018.  As the District has unspent funds in two area, it is recommended that Public Hearing be set via Public Notice to call for a Public Hearing on August 27, 2018 at 8:00p.m. to gather input on the creation of Flexibility Accounts.

Jodie Meader moved to set Public Hearing date at 8pm on August 27, 2018 at 8:00p.m.  Denise Chittick seconded the motion.  Motion carried 7-0.

Board Development and Inservice Activities

Work Session on August 6th at Muscatine Community College with Board and Administrators was reviewed.  Board and Staff noted their appreciation for the session.

IASB Convention is November 14th through 16th.  Normally, the Board goes together for the middle day of the convention.  It was suggested that members check calendars and begin to plan for attending the session in November.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 27, 2018, at 7:00 p.m. at the Central Office Community Room.  Next Meeting will include:  School Board Policy Review, and Flexible Accounts Public Hearing.

Jim Hussey announced his intention to resign from the School Board after 19 years of service with a letter dated August 13, 2018.  No final date has been set for when this resignation will become effective.  It was discussed that a specific date may be best at the August 27, 2018 School Board meeting and initiated by Mr. Hussey.

Adjournment

The meeting adjourned at 8:35p.m.

August 6, 2018--SPECIAL MEETING

Mid-Prairie Community School District   

Kalona, Wellman, West Chester

Board and Administrative Staff Retreat at Muscatine Community College, Muscatine, IA

August 6, 2018 – 5:30 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:  Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard,  Marianne Schlabach, and Emily Uhl.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, Amy Shalla, Jay Strickland, Rachel Kerns, and Kristan Hunter.

Jim Hussey moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

Work Session

Real Colors Training – Kristan Hunter led the Board and Staff in the Real Colors exercise, sharing, and discussion.

Overview of Administrative Team Retreat – Superintendent Schneider and the Principals gave an overview and recap of their retreat held August 1st to August 3rd of 2018.

Goal Setting Session – Board President Pickard and Superintendent Schneider led the group in discussion of questions related to strengthening relationships within the groups—Board to Board, and Board to Staff.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 13, 2018, at 7:00 p.m. at the Central Office Community Room.

Adjournment

Emily Uhl made a motion to adjourn the meeting.  Seconded by Marianne Schlabach.  Motion carried 7-0.

The meeting adjourned at 10:01 p.m.

July 9, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 9, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

Public Forum

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 11, 2018, revised from published in Newspaper and June 25, 2018;

Finance Report

The Finance Report for June 2018 initial;

Payment of Bills

The bills as listed for July 9, 2018, Hills Bank ACH Transactions for the month of June 2018, and prepaid bills;

Open Enrollment Requests – None presented for approval

Personnel Items

Contract issued to Chris Kern, MS 7th Grade Football Coach, $3,110 per season;

Contract issued to Elizabeth Harris, HS Cheerleading Coach, $2,647 per season;

Work Agreement issued to April Crane-Brady, MP West Associate, $13.53 per hour;

Work Agreement issued to Karen Fair, HS Associate, $13.46 per hour;

Work Agreement issued to Mikayla Bringman, MP West Associate, $13.15 per hour;

Work Agreement issued to Lori Schrock, MS Associate, $13.15 per hour;

Work Agreement issued to Krista Thornton, MS Associate, $13.15 per hour;

Fundraising Requests – None presented for approval

Grant Wood AEA PowerSchool Agreement

The contract with GWAEA for the 2018 2019 School Year is presented for approval and signature

Jodi Meader seconded the consent items.  Motion carried 6-0.

Short Term and Long Term Planning

Formal Acceptance of School Board Member Resignation

President Pickard stated that George Schaefer, School Board member and Board Vice President submitted his resignation on the morning of June 25, 2018.  The resignation was not in time to be a part of the June 25, 2018 School Board Meeting Agenda.  Action is requested to accept Mr. Schaefer’s resignation.

Jim Hussey moved to regretfully accept the resignation of Mr. George Schaefer effective June 25, 2018.  Denise Chittick seconded the motion.    Motion carried 6-0.

Appointment of a New School Board Member

President Pickard presented this agenda item.  A public announcement was in The News newspaper the past two weeks with a request for names of people to be considered to replace Mr. Schaefer on the board until the next School Board Election in November of 2019.  Randy Billups, one of the interested parties spoke briefly to the board.  Emily Uhl, a second person interested in the position, was unable to attend this evening due to prior commitments.  Background on Uhl was shared by Jim Hussey as a refresher to the rest of the School Board.

Jim Hussey moved to appoint Emily Uhl to fulfill the remaining term of seat vacated by Mr. Schaefer.  Denise Chittick seconded the motion.    Motion carried 5-1.  Jodi Meader dissented.

Elect a School Board Vice-President

President Pickard requested nominations to fill the role of Vice-President of the School Board until the September reorganization meeting at which time the new School Board Officers will be elected for the upcoming School Year of 2018-2019.

Jim Hussey moved to appoint Marianne Schlabach as School Board Vice President.  Denise Chittick seconded the motion.    Motion carried 6-0.

Board Secretary Swartzentruber administered the oath of office to Marianne Schlabach as the new School Board Vice President.

East Elementary School Space Needs

Superintendent Schneider directed the Boards attention to the document that contains four options to resolve the classroom needs at East Elementary for the coming School Year and beyond.  These options are presented as a temporary solution until the Facilities Planning Committee brings their recommendations to the Board within the next year to 18 months.  The Board asked questions for clarification on each option.  The option recommended to the Board is Option 2—it will keep all sections of classes and the Music class taught by Heather Hershberger within the East Elementary building for the 2018-2019 School Year.  This will allow for planning for a better near and long term solution.   The Board asked Music Teacher, Heather Hershberger, her impressions and initial thoughts which she provided.  The board supports following the recommendation of Option #2 with the understanding that it is not ideal and that it is temporary for one year.

2017 2018 Central Office Employee Audit Review

President Pickard presented a letter dated June 15, 2018 to the Board from Bontrager Tax, Accounting, and Consulting LLC that reports on the review of Superintendent Schneider’s work area while on vacation.  Superintendent Schneider presented a similar letter from Bontrager Tax dated November 15, 2017 that reports on the review of Business Manager Swartzentruber’s work area while on vacation.  These activities are new in the 2017 2018 School Year and are completed during a mandatory one week break in service.  This is another step in maintaining transparency of operations.  Details of the steps taken were provided to the Board.  Both letters reporting the independent reviews provided insights into procedures performed and the observed outcomes.

28E Agreement with English Valleys CSD for HSAP Services

Superintendent Schneider introduced the agreement.  The two districts signed an agreement in 2016 for services for the past two school years.  Recently, there has been increased activity within the Home School constituency in the English Valleys School District.  This activity resulted in a meeting with Mid-Prairie Home School leadership and English Valleys Superintendent where the programs were reviewed.  English Valleys requested an updated document for signature.  The English Valleys School Board will meet later this week to sign the document effective for the 2018 2019 School Year and beyond.  The recommendation is that we also approve and sign the document to keep the relationship on solid ground. 

Jodi Meader moved to approve the 28E Agreement with English Valleys CSD for HSAP services as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Light Duty Bus and Vehicle Mechanic

Superintendent Schneider provided background for this focus on maintenance of buses and vehicles in the District.  This is a new opportunity to centralize these activities to one person.  Currently there are three people who do this on an as needed hourly basis.  The position responsibilities and cost factors were shared and discussed.

Gabrielle Frederick moved to approve the creation of a position for a light duty bus and vehicle mechanic as recommended.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Instructional Support Levy

Superintendent Schneider reviewed the Instructional Support Levy and options for Board extension for 5 years or for a public election to extend for 10 years.  This was initially introduced at the February 26, 2018 meeting and then reviewed at the March 19, 2018 meeting.  Consider whether or not to move ahead with the renewal by Board action for 5 years was discussed along with the first of two required resolutions.  The current Instructional Support Levy will expire on June 30, 2019.  It is also required that a Public Hearing is held in the time between the two resolutions.  The first resolution is presented for consideration at this meeting.  The Board extension resolution comes with the understanding that citizens have the right to petition for a public election should they desire such action.  By passing a resolution as the next step, the District provides maximum time for a petition and next steps should an election be required.

Jim Hussey moved to approve the resolution 070918 for the Consideration of Continued Participation in the Instructional Support Levy Program for an additional period of five years beginning with the 2019-2020 Fiscal Year as presented.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                           Jodi Meader                     - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

School Board Policies – 505.5 Graduation Requirements and 604.6 Instruction at a Post-Secondary Educational Institution

Superintendent Schneider the policies for approval on second reading and asked if there were any questions or proposed additional changes for consideration.

Gabrielle Frederick moved to approve the second reading of Board Policy 604.6 Instruction at a Post-Secondary Educational Institution as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Gabrielle Frederick moved to approve the second reading of Board Policy 505.5 Graduation Requirements as presented.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

IASB Legislative Priorities

Superintendent Schneider directed the Board’s attention to the 2018 IASB Legislative Resolutions document on the website that indicate the legislative priorities for IASB for the 2018-2019 School Year and the accomplishments of the 2017-2018 School Year.  The IASB requests each participating School Board to submit a prioritized list of the legislative priorities for the upcoming legislative session.  The board discussed the list at length and narrowed the list to 5 items.  These items include:

  • #7 Mental Health
  • #12 Teacher Leadership and Development
  • #15 Alternative Licensure
  • #19 School Funding Policy
  • #27 SAVE (Secure an Advanced Vision for Education)

Jim Hussey moved for the School Board to approve the list of Legislative Priorities numbers 7, 12, 15, 19, and 27 as briefly described above.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Volunteer Policy Update

Jeremy Pickard stated that the next Committee meeting on the Volunteer Policy is Tuesday, July 10th and that there has been no meeting since the June 25th School Board Meeting.   The goal for tomorrow evening’s meeting is to begin honing in on the issues that are the highest priorities of the committee.  The plan is still to bring a recommendation by the August 13, 2018 meeting for first reading.

Work Session

Board Policy Review, Series 400, Employees

The Board tabled this agenda item in view of the upcoming review and acceptance of an expanded employee handbook.

Board Development and Inservice Activities

School Board and Administrator Retreat – It is confirmed that the retreat will be Monday, August 6th from 5:30pm to 8pm at the Muscatine Community College at 152 Colorado Street, Muscatine, Iowa, hosted by Board President Pickard.  Agenda items were discussed.

Announcements and Suggestions for Next Agenda

The next regular board meeting will be on Monday, August 13, 2018, at 7:00 p.m. at the Central Office Community Room.  Tentative agenda items include:  The Depository Resolution for 2018-2019; ISL Resolution and Next Steps; Swear in Emily Uhl as a new Board Member; Annual Facilities Report; School Board Policy, Series 400, Review and Handbook; and Annual Report Statistics (September).

Adjournment

The meeting adjourned at 8:22 p.m.