BOARD MINUTES

2022-23 BOARD MINUTES

July 14, 2022

Mid-Prairie Community School District           

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 14, 2022 – 6:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  None.

Staff Present:  Superintendent Brian Stone, Business Manager/Board Secretary Jeff Swartzentruber

Jake Snider moved to adopt the agenda as presented.  Seconded by Jed Seward.  Motion carried 7-0.

Business Meeting

Finance

Schematic Design Presentation for Middle School and East Elementary

Carl A. Nelson Company personnel and Shive-Hattery personnel provided the Board with an update and current overview on the Schematic Design Process and a timeline of projects.  August 8th is the date of the Schematic Design Presentation on the Middle School and East Elementary will be made to the Board.  After the presentation, the Board will process and provide direction so the next phase of the project can proceed.

Work Session

Board Development Training

Tammi Drawbaugh, IASB Consultant, led the Board discussion and facilitated a number of interactive exercises to challenge the Board on vision with focus on Governance level thinking.  Drawbaugh continued to focus on the differences of Governance versus Management, and the definition of near term and long term success factors that the Board can reach for in the present and into the future.

Adjournment

The meeting adjourned at 8:31 p.m.

July 11, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 11, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Jed Seward, Jake Snider.

Board members absent:  Marianne Schlabach.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

WORK SESSION

Facility Updates

Superintendent Stone shared a brief update of the stage of the buildings and the various Summer projects to date.  Significant progress is being made on the special projects and on the preparations for the first day of school.

Board Policy Review – Continuation of Series 400

Superintendent Stone led the Board through the latter sections of the Series 400 Board Policies, starting at 402.2 with intentions to complete the Series 400 at this meeting.  This review continued after the Business portion of the meeting.

Board Policy 203 Board Conflict of Interest – Moved to the Business portion of the meeting.

Board Member and Administrator Dialogue – Tabled until the next meeting

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Superintendent Stone noted that Daniel Hershberger is being transferred to Full Time at the Middle School to teach Physical Education.  He was at 0.8 FTE shared between the Middle School and High School.

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 27, 2022 and July 7, 2022;

Finance Report

The Finance Report for June 2022 with recognition that this is the cash basis report and will be modified over the next two months as year end information becomes available and measurable/accrued back to June 2022;

Payment of Bills

The bills as listed for July 11, 2022; and Prepaid Bills;

Open Enrollment Requests

Millard Fisher and Ashley Cory request Tabitha Fisher (Grade 8), attend Mid-Prairie from Keota Community School District for the 2022-23 School Year;

Jessica Mumford requests Greyson Bunting (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2022-23 School Year;

Whitney Christenson requests Bethany Christenson (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Jeanne Wagner, High School English Teacher, $58,969 per annum;

Contract issued to Lisa Helmuth, HS Fall Musical Assistant Director, $2,083 per annum;

Contract issued to Lisa Helmuth, HS Spring Play Assistant Director, $2,083 per annum;

Contract issued to Ron Swartzendruber, 7th Grade Girls Basketball Coach, $3,276 per annum;

Work Agreement issued to Remington Amelon, High School Paraprofessional, $14.67 per hour;

Work Agreement issued to Ashlyn Gugel, Middle School Paraprofessional, $14.67 per hour;

Work Agreement issued to Karissa Huggman, Middle School Paraprofessional, $14.67 per hour;

Resignation of Tammy Molone, East Elementary Paraprofessional, $14.18 per hour, effective July 7, 2022;

Fundraising Requests – None presented for approval;

Gabrielle Frederick seconded the consent items.  Motion carried 1-0 (Jeremy Pickard abstained).

Student Learning

2022 2023 IASB Legislative Priorities

Board President Pickard noted the initial discussion at last Board Meeting and led a discussion on the Legislative Priories list provide by IASB.  Previous year priorities chosen included:  Mental Health, Area Education Agencies, Teacher Recruitment and Licensure, Supplemental State Aid, and Bond Issues.   The Board Members continued to provide their input for the legislative priories to include:

  • 8. Mental Health – Supports Efforts to establish comprehensive community mental health systems to offer presentative and treatment services and school mental health programs;
  • 10. Area Education Agencies – Supports full funding of the area education agencies to provide essential services in a cost-effective manner to school districts;
  • 16.  Teacher Recruitment and Licensure – Supports additional tools to attract individuals to the teaching profession, especially for teacher shortage areas;
  • 20. Supplemental State Aid – Supports setting supplemental state aid at a rate that sufficiently supports local districts’ efforts to plan, create, and sustain world-class schools;
  • 23. Bond Issues – Supports allowing school bond issued to be passed by a simple majority vote, as well as supports authority to levy a combination of property taxes and income surtaxes to pay the indebtedness, and clarification that revenue bonds do not count toward the 5 percent statutory limit;

Gabrielle Frederick moved to approve the legislative priorities as noted above for the 2022-2023 Legislative Year and submit to IASB.  Jed Seward seconded the motion.    Motion carried 6-0.

First Reading Board Policy 203 Board Conflict of Interest

Superintendent Stone and Board President Pickard noted the earlier Work Session discussion about the need to change this policy to meet the new limits due to a change in the law during the last Iowa Legislative session.  The threshold of earnings for a School Board member as related to conflict of interest with the District has been raised to $20,000.  Not in the policy is the change for IPERS benefit recipients under the age of 65 and employed by an IPERS eligible employer may now earn up to $50,000 annually without loss of IPERS benefits.  The prior IPERS limit was $30,000.

Denise Chittick moved to approve the amendment upon First Reading Board Policy 203 Conflict of interest with the new limit of $20,000 as signed into law on March 23, 2022.  Jake Snider seconded the motion.    Motion carried 6-0.

Finance

New Money Market Accounts at Federation Bank and CBI Bank and Trust for Bond Proceeds

Business Manager Swartzentruber directed the Board’s attention to the account setup documents on the Board document site.  The Revenue Bonds will settle and be funded on Wednesday, July 13, 2022.  On that day, the funds will be wired into the Hills Bank Account in the amount of $12,430,000.  After closing expenses and escrow the net available for construction projects is expected to be $11,315,000.  The net proceeds will be evenly split to the three local banks into interest bearing accounts.  There is a need to two separate motions to set up the money market accounts at Federation Bank, and CBI Bank and Trust, respectively.  The District will use the Hills Bank interest bearing checking account initially, The Board asked questions for clarification and understanding.

Gabrielle Frederick moved to approve the creation of the Money Market Account at Federation Bank as presented with the account setup documents.  Mary Allred seconded the motion.    Motion carried 6-0.

Jed Seward moved to approve the creation of the Money Market Account at CBI Bank and Trust as presented with the account setup documents.  Jake Snider seconded the motion.    Motion carried 6-0.

School Bus Specifications Set Date and Time for Public Hearing

Business Manager Swartzentruber discussed the ongoing need to keep the District School Bus Fleet up to date.  A request for a Public Hearing to review the bus specifications for the purchase of up to two diesel powered, Yellow School Buses on August 8, 2022, at 7:15 p.m. is recommended.  The buses to be replaced are two of the older route buses that have reached a point where repairs are increasingly more frequent.

Gabrielle Frederick moved to set a Public Hearing for purpose of reviewing the specifications of up to 2 diesel powered school buses on Monday, August 8, 2022 at 7:15 p.m. at the Mid-Prairie Central Office Community Room.  Denise Chittick seconded the motion.    Motion carried 6-0.

2022 2023 Proposed School Fees / Admission Fees

Superintendent Stone noted that the Board had tabled this agenda item from the June 27th meeting due to discussions about whether or not to increase the gate amounts as recommended by the conference.  The conference approved an increase event ticket prices to $6 per High School Event and for Middle School to $4 for Adults and $1 for Students.  This also causes consideration of the Year Long Pass Prices to increase by $5 each for Families, Adults, and Students for the 2022-2023 School Year.  New amounts will be $265, $105, and $90, respectively.

At the June 27th meeting, the Board discussed not only not increasing the ticket prices but contemplated letting all Mid-Prairie students in free with a valid student identification card.  An alternative to allowing students in free, was to have a periodic free night for Mid-Prairie students instead.

Prior to tonight’s meeting an analysis of the annual gate revenue and the expenses of officials to better understand the impact of the options.  Superintendent Stone recommends the approval of the event ticket prices and season passes.  Families will begin to buy season passes for 2022-2023 very soon, and thus waiting until August could create issues, especially if prices were to be raised.  The Board asked questions for clarification and understanding.

The Board then discussed modifying the recommendation to $6 Adults and $3 for Mid-Prairie students. Middle School ticket prices would be as recommended at $4 for adults and $1 for students. The season long passes would then follow as $265 for families, $105 adults, and no change for students at $85.

Gabrielle Frederick moved to approve the athletic event prices to be $6 for Adults and $3 for Mid-Prairie Students at High School Events, $4 for Adults and $1 for all Students at Middle School Events, and Season Long Passes at $265 for Families, $105 for Adults, and $85 for Students.  Mary Allred seconded the motion.    Motion carried 6-0

Work Session

Completion of Unfinished Work Session Items

Board Policy Review – Continuation of Series 400 from the Work Session

Superintendent Stone led the Board through the latter sections of the Series 400 Board Policies that had not yet been completed to the end of Series 400.  The review of these policies was completed.  It was noted that the Series 100 and 400 Policies will be brought to August Board meeting for First Reading consideration of approval.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 8, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Public Hearing for New School Buses, First Reading of Board Policy Series 100 and 400, Second Reading of Board Policy 203, and Annual Bank Depository Resolution.

There will be a special Board Meeting Work Session Training Session on Thursday, July 14, 2022, at 6:00 p.m. at Central Office Community Room.  Agenda items will include: One item of business as a review and approval of the Schematic Design stage of the 2022 Revenue Bond Projects with Carl A. Nelson and Shive-Hattery personnel present to present; following this one business item, the Board will continue to the second Board Development Work Session with IASB consultant Tammi Drawbaugh.

Adjournment

The meeting adjourned at 7:51 p.m.

 

 

 

July 7, 2022 SPECIAL REPORT

Mid-Prairie Community School District 

           Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 7, 2022 – 6:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  Denise Chittick.

Staff Present:  Superintendent Brian Stone, Business Manager/Board Secretary Jeff Swartzentruber

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

Work Session

Board Development Training

Board President Jeremy Pickard introduced Tammi Drawbaugh, IASB Consultant, presenter and discussion leader for the tonight and for July 14th.  Tammi led the board in a Board education and training session on Board Governance Practices.  The framework for the work of the Board as a unit and the focus on the differences of Governance versus Management are key components to near term and long term success for the Board.

Announcements

The next regularly scheduled School Board Meeting will be Monday, July 11, 2022, at 6:15pm in the Central Office Community Room.

The next Special Board Meeting will be Thursday, July 14, 2022, at 6pm in the Central Office Community Room.  The agenda will include a second session on Board Governance Practices with IASB and the Schematic Design Presentation by Carl A. Nelson and Shive-Hattery for East Elementary and Middle School projects related to the 2022 Revenue Bond Issue.  The schematic design presentation will be first at 6 p.m. followed by the Work Session.

Adjournment

The meeting adjourned at 8:30 p.m.

2021-22 BOARD MINUTES

June 27, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 27, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, and Jake Snider.

Board members absent:  Jed Seward.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Jake Snider.  Motion carried 6-0.

WORK SESSION

2022 District ISASP Data

Kristan Hunter, District Learning Leader, provided a presentation on the Iowa Assessment of Student Progress (ISASP).  This program was rolled out in the 2018-2019 School Year, and as such, is still relatively new to Iowa schools.  These assessments are conducted in the Spring each year for students in grades 3 to 11 in the areas of English Language Arts (ELA), Math, and Science, and fully administered in an on-line format.  Science assessments are for grades 5, 8, and 10.  The assessments align to the Iowa Core Standards as implemented across the state.  The data presented shows only Mid-Prairie Students with ranges of 65% to 78% proficiency in ELA with 6th Grade as the lowest proficiency and 10th grade as the highest. For Math the proficiency ranges between 60% and 76% with 8th and 10th Grades at the lowest level and 4th Grade at the highest level.  Science proficiency percentages are 5th Grade at 60%, 8th and 10th Grades at 63%.  Year over year trends were shown for both ELA and Math for each grade.  Science trends are also shown and are generally positive for most grades, though a few grades show some slight fall off.  The Board asked questions about the trends for clarification and understanding.

School Board Policy Review

Superintendent Schneider discussed the School Board Policy Review.  He started with Series 100 and reviewed for changes.  He then moved into Series 400 for review of changes.  This review is in process.

Board Member and Administrator Dialogue – Tabled until the August meeting.

Board Development and Inservice Activities – Moved to the end of the meeting

BUSINESS MEETING

Public Forum– 7:00 p.m.

A parent provided an update on activities they are doing to make parents and others aware of various initiatives related to communication and bullying mitigation developments.

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 13, 2022;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for June 27, 2022;

Open Enrollment Requests

Jessica Kelchen requests Joseph Kelchen (Grade 7) and Owen Kelchen (Grade 4), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year;

Amanda Mize requests Eli Mize (Grade 7) and Norah Mize (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2022-23 School Year;

Whitney Christensen requests Jessa Christensen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Shawna Haines requests Aria Haines (Kindergarten) and Jazlyn Haines (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Marion Community School District for the 2022-23 School Year;

Lucinda Newswanger requests Melissa Newswanger (Grade 3) and Nathaniel Newswanger (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

James and Tammi Horak request Louis Horak (Grade 10) attend Highland Community School District from Mid-Prairie;

Personnel Items

Contract issued to Paige Peiffer, 7th Grade Volleyball Coach, $2,256 per annum;

Professional Partners

Jill Hartsock, MP West, $1,000 per annum;

Emily Zehr, MP West, $1,000 per annum;

Hannah Mougin, MP West, $1,000 per annum;

Kelsey Stumpf, MP West, $1,000 per annum;

Marnett Meier, MP West, $1,000 per annum;

Erin Cavanaugh, MPHS, $1,000 per annum;

Shawna Sieren, MPHS, $1,000 per annum;

Deidra Baker, MPHS, $1,000 per annum;

Stacy Cavey, MP East, $1,000 per annum;

Melissa Gerot, MP East, $1,000 per annum;

Crystal Gingerich, HSAP, $1,000 per annum;

For Open HS English Teacher, MPHS, $1,000 per annum;

For Open MS/HS Counselor, MPHS/MPMS, $1,000 per annum;

For Open MS PE Teacher, MPMS, $1,000 per annum;

For Open 5th Grade Teacher, MPMS, $1,000 per annum;

Resignation of Olivia Tucker, 5th Grade Teacher, $42,368 per annum, effective June 15, 2022;

Resignation of Anna Jabarri, High School English Teacher, $45,980 per annum, effective June 20, 2022;

Resignation of Katie Pruess, High School Middle School Counselor, $45,175 per annum, effective June 15, 2022;

Resignation of Olivia Tucker, 8th Grade Volleyball Coach, $2,132 per annum, effective June 15, 2022;

Resignation of Anna Jabarri, High School Prom Sponsor, $1,096 per annum, effective June 20, 2022;

Fundraising Requests – None Presented for Approval;

2022-2023 Power School Agreement

Approval of the Power School Agreement with Grant Wood AEA for the 2022-2023 School Year. 

Jake Snyder seconded the consent items.  Motion carried 6-0.

Student Learning

Spectator Behavior at Game

Superintendent Schneider introduced this agenda item by updating the Board on a situation in a recent softball game where a parent was asked to leave the premises.  The parent asked to address the Board to discuss his side of the story for the evening and discussed his personal situation.  He stated his perceptions and understandings about the situation.  He asked the Board for explanation.  The Board noted the umpire identified him as the person who made the comments and asked for him to be removed.  He responded with his perspective on the situation.  The Board noted Board Policy 903.4 and Iowa Code 279.8, 279.66, and 716.7.  Discussion held by the Board and parent about the Administrator in-charge and whether or not that means an administrator must always be present.  The parent also stated that he was not in disagreement of the one game suspension, though he believed the ejection was unwarranted.

Jake Snider moved to uphold the one game suspension for Matt Meisheid.  Mary Allred seconded the motion.    Motion carried 6-0.

2022 2023 IASB Legislative Priorities

Superintendent Schneider and Board President Pickard led a discussion on the Legislative Priories list provide by IASB.  Previous year priorities chosen included:  Mental Health, Area Education Agencies, Teacher Recruitment and Licensure, Supplemental State Aid, and Bond Issues.   The Board Members began to provide their input for the legislative priories to include:

  • 8. Mental Health – Supports Efforts to establish comprehensive community mental health systems to offer presentative and treatment services and school mental health programs;
  • 10. Area Education Agencies – Supports full funding of the area education agencies to provide essential services in a cost-effective manner to school districts;
  • 16.  Teacher Recruitment and Licensure – Supports additional tools to attract individuals to the teaching profession, especially for teacher shortage areas;
  • 20. Supplemental State Aid – Supports setting supplemental state aid at a rate that sufficiently supports local districts’ efforts to plan, create, and sustain world-class schools;
  • 23. Bond Issues – Supports allowing school bond issued to be passed by a simple majority vote, as well as supports authority to levy a combination of property taxes and income surtaxes to pay the indebtedness, and clarification that revenue bonds do not count toward the 5 percent statutory limit;

The Board tabled this until the July meeting to allow for further review and discussion.

Finance

$12,780,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2022

Resolution Appointing Paying Agent, Bond Registrar, and Transfer Agent Agreement and Authorizing the Execution of Same.

Gabrielle Frederick introduced the Resolution and moved to adopt Resolution Appointing Paying Agent, Bond Registrar, and Transfer Agent Agreement and Authorizing the Execution of Same.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                      Mary Allred                        - yes

                          Jed Seward                       - absent                Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                     Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Approval of the Tax Exemption Certificate.

Mary Allred moved to approve that the form of Tax Exemption Certificate be placed on file and approved.  Gabrielle Frederick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                      Mary Allred                        - yes

                          Jed Seward                       - absent                 Jeremy Pickard                 - yes

                          Marianne Schlabach        - yes                       Jake Snider                        - yes

                         Denise Chittick                  - yes

Motion carried 6-0.

Approval of the Continuing Disclosure Certificate.

Gabrielle Frederick moved to approve that the form of Continuing Disclosure Certificate be placed on file and approved.  Denise Chittick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                      Mary Allred                        - yes

                         Jed Seward                        - absent               Jeremy Pickard                  - yes

                         Marianne Schlabach         - yes                      Jake Snider                        - yes

                        Denise Chittick                  - yes

Motion carried 6-0.

Resolution Authorizing the Terms of Issuance and Securing the payment of $12,780,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds.

Denise Chittick introduced the Resolution and moved to adopt Resolution Authorizing the Terms of Issuance and Securing the payment of $12,780,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2022, of the Mid-Prairie Community School District, State of Iowa, Under the Provisions of Chapters 423E and 423F of the Code of Iowa, and providing for a method of payment of said bonds.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                      Mary Allred                        - yes

                          Jed Seward                       - absent                Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                     Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Resolution appointing UMB Bank, N.A. of West Des Moines, Iowa to serve as Paying Agent, Bond Registrar, and Transfer Agent, approving the Paying Agent, Bond Registrar, and Transfer Agent Agreement and authorizing the execution of same.

Denise Chittick introduced the Resolution and moved to adopt the Resolution appointing UMB Bank, N.A. of West Des Moines, Iowa to serve as Paying Agent, Bond Registrar, and Transfer Agent, approving the Paying Agent, Bond Registrar, and Transfer Agent Agreement and authorizing the execution of same.  Gabrielle Frederick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                      Mary Allred                        - yes

                          Jed Seward                       - absent                Jeremy Pickard                  - yes

                          Marianne Schlabach        - yes                       Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Soccer Field Easement with Alliant Energy

Superintendent Schneider introduced the easement document provided by Alliant Entergy for the Board’s consideration.  Alliant Energy is seeking approval for a permanent easement for the placement of a padmounted pole XMFR and pole.  The easement is for at 15 foot by 15 foot area on the extreme Northeast corner of the parking lot for the Soccer Field.  The Board asked questions for clarification and understanding.

Marianne Schlabach moved to approve the permanent easement with Alliant Energy as presented in the document.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

2022 2023 Proposed School Fees / Admission Fees

Superintendent Schneider noted that the Nutrition Division of the Iowa Department of Education announced the increase to the minimum Adult Lunch Prices for the 2022-2023 School Year. These prices would increase Mid-Prairie’s Adult prices by $0.18 for the upcoming School Year.  Rather than increase them by the minimum, it is proposed to increase the Breakfast and Lunch prices by $0.20 to $2.95 and $4.15, respectively for the 2022-2023 School Year.

Additionally, Schneider noted that the conference is increasing event ticket prices to $6 per High School Event and to $4 for Adults and $1 for Students.  This also causes the Year Long Pass Prices to increase by $5 each for Families, Adults and Students for the 2022-2023 School Year.  New amounts will be $265, $105, and $90, respectively.

The Board asked questions for clarification and understanding.  The decision is hold off on increases for Activities until the first meeting in August.  Thoughts were provided

Gabrielle Frederick moved to approve Adult meal prices for the 2022-2023 School year to $4.15 for Lunches and $2.95 for Breakfasts as presented.  Jake Snider seconded the motion.    Motion carried 6-0.

Middle School Dishwasher

Superintendent Schneider noted that as a result of a fire in the Middle School dishwasher on May 20th, the Middle School Dishwasher needs to be replaced prior to the start of school in August.  Cory Evans and Gary Dawson have been working to obtain bids for new dishwashers.  The bids are $30,754 from EMS Detergent Services (the Meiko machine) and $35,668 from Martin Brothers (the Hobart machine).  Installation quotes would add to the overall bid price by bidders.  Electrical services are quoted by Thrapp Electric at $2,300.  It is recommended that the Hobart dishwashing machine in the Martin Brothers bid be considered even as additional bids are being sought on the Hobart dishwashing machine for a lower price.  Reports on service and parts with the Meiko dishwashing machine have been less than satisfactory.

Denise Chittick moved to approve the purchase of a Hobart dishwashing replacement dishwasher model CL44En-BAS+Buildup and installation at the Middle School at the lowest price.  Mary Allred seconded the motion.  Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

It was decided to table the remainder of the Series 400 Board Policy Series until the July Meeting.

Announcements and Suggestions for Next Agenda

Board President Pickard noted the upcoming Board training sessions in July with IASB. The Board will meet for the Work Sessions on July 7th and 14th from 6pm to 8pm.

The next regular Board meeting will be on Monday, July 11, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Board Policy 203 (Board Conflict of Interest Policy); Bank Account Setups for Bond Proceeds at Federation Bank and CBI Bank and Trust;  IASB Legislative priorities, and Board Policies Series 400 review to continue.

The Board thanked Superintendent Schneider for his contribution to the Mid-Prairie Community.  The Board presented Schneider with a framed picture where all Board members and Administrators had signed the margin/matting.  Mark gave each board member a gift of appreciation for their service.

Adjournment

The meeting adjourned at 8:05 p.m. with Superintendent Schneider gaveling the meeting to a close.

June 13, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 13, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

Vice-President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, and Jake Snider.

Board members absent:  Jeremy Pickard and Jed Seward.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

WORK SESSION

English Language Arts / Foreign Language Presentation

Kristan Hunter, Curriculum Leader, presented the work of the English Language Arts and Foreign Language groups as they reviewed curriculum needs for their respective areas.  Some members of the two teams were present to assist Hunter in the presentation.  They first discussed process followed by the teams as they reviewed curriculum and looked for improvements, especially for grades 6-12 using vision priority, needs assessment, exploration, and evaluation steps.  The teams shared assessment data for Mid-Prairie and compared to the state level.  2021-2022 state level data is not yet available.  Hunter then provided a summary of costs for each area for the next six years.  Each team also discussed the curriculum chosen for the various grade levels and rationale for their choices.  The Board asked questions on process and for clarification during the presentation.  Board members affirmed the teams and the importance of students being engaged in the curriculum.

District Annual Report

Rachel Kerns, HSAP Director, facilitated and presented the 2021-2022 Annual Report document and spoke of the items in detail.  She appreciated the opportunity to work with the Administrative Team on this project throughout the year.  This 8-page report highlights many of the great things that have happened in the District for the year.  Each Administrator highlighted items from their respective pages.  Kerns asked the Board for their impressions and feedback.  The Board provided input for the report and ideas for future content. 

Board Member and Administrator Dialogue

Mid-Prairie and 13 other districts received a grant to apprentice paraprofessionals towards a teaching career path.  Currently there are 8 MP paraprofessionals that are participating in the process.  Brief reports were given by a number of Building Administrators.

Board Development and Inservice Activities

Nothing was discussed.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of May 9, 2022 and May 18, 2022;

Finance Report

The Finance Report for May 2022;

Payment of Bills

The bills as listed for June 13, 2002; and Prepaid Bills;

Open Enrollment Requests – None presented for approval

Personnel Items

Contract issued to Kylie Hanshaw, Third Grade Teacher, $40,003 per annum;

Contract issued to Sarah Roy, Fourth Grade Teacher, $40,003 per annum;

Contract issued to Christine Meader, Fall Musical Director, $3,459 per season;

Contract issued to Christine Meader, Spring Play Director, $3,459 per season;

Contract issued to Kelby Bender, MS Assistant Softball Coach, $989 per season;

Resignation of Lisa Doser, MS Physical Education Teacher, $77,614 per annum, effective June 10, 2022;

Resignation of Lisa Doser, 7th Grade Volleyball Coach, $3,219 per annum, effective June 10, 2022;

Resignation of Lisa Doser, MS Girls Basketball Coach, $3,219 per annum, effective June 10, 2022;

Resignation of Mat Freel, HS Girls Assistant Soccer Coach, $3,069 per season, effective May 31, 2022;

Resignation of Justin Barthelman, HS Girls Head Soccer Coach, $5,116 per season, effective June 5, 2022;

Resignation of Christine Meader, Assistant Director of the Fall Musical, $2,046 per season, effective May 20, 2022;

Resignation of Christine Meader, Assistant Director of the Spring Play, $2,192 per season, effective May 20, 2022;

Resignation of Melissa Fleming, Middle School Girls Track Coach, $2,728 per season, effective May 25, 2022;

Resignation of Sadie Chacon, Middle School Nurse, $37,871 per annum, effective May 24, 2022:

Resignation of Emily Brehm-Stecher, Middle School Special Education Teacher, $45,175 per annum, effective June 6, 2022;

Resignation of Crystal Adair, Middle School General Cook, $14.56 per hour; effective May 31, 2022;

Resignation of Linda Wilson, Middle School General Cook, $16.48 per hour, effective May 23, 2022;

Fundraising Requests

High School Baseball requests approval to raise funds through sale of meals through the baseball season for field renovations, equipment, supplies and volunteer coaches;

Mary Allred seconded the consent items.  Motion carried 5-0.

Student Learning

English Language Arts / Foreign Language Curriculum Materials

Based upon the presentation in the Work Session, the Curriculum groups have requested Curriculum Funds be designated for new materials in the amounts of $57,941 for Secondary English Language Arts and $45,916 for District Foreign Language.  These costs are projected for the next six years.  Not all of the costs would be paid up front, rather than spread equally over the six year period.  The Board asked questions for clarification and discussed the various concepts presented.

Mary Allred moved to approve the expenditures as presented for new Secondary English Language Arts Curriculum in the amount of $57,941 and District Foreign Language Curriculum in the amount of $45,916.  Denise Chittick seconded the motion.    Motion carried 5-0.

Sharing Agreements with Lone Tree Community School District

Superintendent Schneider presented the two 28E Agreements with Lone Tree Community School District for the 2022-2023 School Year.  The first 28E Agreement is to share our Transportation Director with Lone Tree at 20% FTE where Mid-Prairie holds the contract for Teresa Hartley.  The second 28E Agreement is to share our Special Education Director with Lone Tree at 20% FTE where Mid-Prairie holds the contract for Amy Shalla.   The supplemental weighting the Districts will received for the sharing agreements is 4 Student FTEs for Transportation Director and 2 Student FTEs for Special Education Director.  The total of 6 FTEs will generate additional revenue of approximately $44,500 to each District.  Mid-Prairie Sharing Revenue would total 18 Student FTEs if passed for a total additional revenue of $113,500 for the 2022-2023 School Year.  If these 28E Agreements are enacted by the Board, they will then be presented to the Lone Tree School Board for formal approval.

Denise Chittick moved to approve the 28E Sharing Agreements for the Transportation Director and the Special Education Director for the 2022-2023 School Year as presented.  Mary Allred seconded the motion.    Motion carried 5-0.

Student/Parent Handbooks

Superintendent Schneider drew the Board’s attention to the handbooks for each building. High School Principal Chuck Banks noted the High School Handbook.  Changes were made to the following sections of the Handbook:  Academic Letter; Honor Roll, Absence Procedure, Early Release/Late Arrival, Makeup Work, Academic Eligibility for Interscholastic Competition, Dress Code, and Excused Absences.  The ALC, Virtual Academy, and Middle School have no changes to their handbooks.  Home School made minor changes to their student handbook and noted those. The Elementary Schools made a few minor changes to the handbooks to include: allowing hats and stating social media guidelines for staff posting pictures, especially no pictures of students.  The Board asked questions for clarification.

Denise Chittick moved to accept the Student/Parent Handbooks changes as presented.  Gabrielle Frederick seconded the motion.    Motion carried 5-0.

IASB Legislative Priorities

Superintendent Schneider drew the Board’s attention to the IASB Legislative Priorities document for the 2021-2022 Legislative Year.  IASB has begun the inquiry and process for districts to determine their legislative priorities for the 2022-2023 Year.  The process starts with the Board review of this document and then process to determine the priorities to communicate to IASB for next year.  Schneider asked the Board to begin that process with a timeline to determine the priorities either at the next meeting.

Finance

Approximately $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2022

Superintendent Schneider, Board Secretary Swartzentruber, and Matt Gillaspie of Piper Sandler as the Municipal Advisor reported on the bidding process at the Bond Sale today, June 13, 2022.  Bids were received and evaluated.  The bid that is recommended to the Board is: from Robert W. Baird & Co., Inc. as one of the two bids received. Gillaspie provided rationale and background for the proposed winning bid.  The bid is $12,566,306.75 at a true interest rate of 4.3688% for the purchase of $12,780,000 of bonds at par value. The Board asked questions for clarification and understanding.  A resolution is required in order to accept the bid and move to closing of the sale on July 13, 2022.

Denise Chittick moved to resolve directing the sale of $12,780,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2022 to Robert W. Baird & Co., Inc. at a True Interest Rate of 4.3688%.  Gabrielle Frederick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jed Seward                       - absent                               Jeremy Pickard                  - absent

                          Marianne Schlabach         - yes                                    Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 5-0.

Bank Depository Resolution

Superintendent Schneider and Business Manager Swartzentruber presented the resolution in recognition of the funds to be received when the Revenue Bonds close in July. This will precede the annual Depository Resolution required in August although the funds received in July will exceed the current limits.

RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220.  The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.

                                             Location of         Maximum Balance           Maximum balance in

Depository name              Home Office       effect under prior             effect under this              

___________________  __________        resolution                           resolution                  .                                  

UMB Bank, N.A. (ISJIT)    Des Moines           3,000,000                           3,000,000

Hills Bank                            Hills                   12,000,000                         25,000,000

Federation Bank Wellman                              5,000,000                           5,000,000

CBI Bank & Trust               Kalona                  5,000,000                           5,000,000

Miles Capital Mgmnt       Des Moines             2,000,000                           2,000,000

Gabrielle Frederick moved to approve 06132201 as presented reading from the resolution to increase the Hills Bank deposit amount to $25,000,000. Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jed Seward                       - absent                               Jeremy Pickard                  - absent

                          Marianne Schlabach         - yes                                    Jake Snider                        - yes

                          Denise Chittick                  - abstained

Motion carried 4-0 with Denise Chittick abstaining.

Kalona Community Center and Wellman Parkside YMCA Gymnasium Leases

Superintendent Schneider discussed the two five year leases to be signed with the YMCA and City Administrators.  He noted that both leases have a few minor changes due to usage and governance.  The Kalona lease agreement starts with an annual payment to the City of Kalona of $15,000 and increases by $1,000 per year to provide gymnasium access to the District for one-half of the gymnasium.  The Wellman lease agreement starts with an annual payment split in half to the City of Wellman and to the Washington County YMCA of $15,000 and also increases by $1,000 per year.  The lease terms have been reviewed by each entity.  Superintendent Schneider recommends the leases be approved prior to the July 1st start dates.

Mary Allred moved to approve the 5-year lease documents for the Kalona and Wellman facilities to the City of Kalona and the City of Wellman/Washington County YMCA as presented.  Denise Chittick seconded the motion.    Motion carried 5-0.

Director and Central Office Staff Compensation for 2022-2023

Superintendent Schneider provided a schedule of compensation for the 2022-2023 School Year to the Board.  Six people are on the schedule.  He performed a review of these positions compensation as compared to the 10 school districts immediately larger and 10 school districts immediately smaller the Mid-Prairie.  After analysis, he provides a recommendation tonight for the compensation.  He provided further rationale for the recommendation on each position.  Increases in compensation packages ranged from 3.2% to 28.0% with the group’s percentage increase at 11.3%. 

Denise Chittick moved to approve Directors and Central Office Staff wage and package increases for 2022-2023 as presented.  Mary Allred seconded the motion.    Motion carried 5-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Rob Hruby and Greg Jergens reported on the meetings they and their teams conducted with the architects as to the needs of the Middle School and East Elementary buildings.  Superintendent Schneider reminded the board that the final plans will be presented to the Board for approval.

Superintendent Schneider noted the Review of

Next Meeting and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, June 27, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: IASB Legislative Priorities, Grant Wood AEA Power School Agreement for 2022-2023; and Review of Board Policies 100 and 400 begins at the next meeting;

Adjournment

The meeting adjourned at 8:24 p.m.

May 18, 2022

                                    Mid-Prairie Community School District                                   

      Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 18, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  None.

Staff Present:  Superintendent Mark Schneider, Business Manager/Board Secretary Jeff Swartzentruber, East Elementary Principal Greg Jergens, and Middle School Principal Rob Hruby

Mary Allred moved to adopt the agenda as presented.  Seconded by Jed Seward.  Motion carried 7-0.

Public Forum – No one spoke.  

Consent Agenda

Marianne Schlabach moved to approve the following consent items.

Personnel Items

Contract issued to Randy Billups, HS Head Wrestling Coach, $4,339 per season;

TLC Contract issued to Melissa O’Rourke, PBIS/SEL Teacher Leader, $2,867 per annum;

TLC Contract issued to Stacia Danner, Model Preschool Teacher, $2,867 per annum;

Resignation of Melanie King, HSAP Supervising Teacher, $28.10 per hour, effective 6/15/2022;

Resignation of Rachel Otting, West Elementary 3rd Grade Teacher, $42,079 per annum, effective end of the 2021-2022 School Year. 

Mary Allred seconded the motion.    Motion carried 7-0.

Construction Projects Funded with Revenue Bonds

Superintendent Schneider introduced the floor plan options for the Middle School while noting that East Elementary floor plan is settled.  There are three options for the Middle School.  Personnel from Carl A. Nelson Company, Construction Manager for the District, and Shive-Hattery, Architect for the District were present to answer questions.  The Board focused on the third option as this was a combination of option 1 and input from Middle School staff as presented by Principal Hruby.  The Board discussed the pros and cons of option 3 at length as well as thoughts for long term growth items.  The third option is estimated to be the less expensive, by $200,000 to $500,000, of the three options.  It also appears to provide flexibility for future expansion.

Jed Seward moved to accept Option 3 for the Middle School.  Jake Snider seconded the motion.    Motion carried 7-0.

Following the approval Shive-Hattery personnel talked about next steps in the process for design and development with an initial timeline for going for bid in December 2022, bids to be returned in late January of 2023, ground breaking goal is March of 2023 with completion in the Fall of 2024.

Superintendent Contract for 2022-2023

President Pickard noted that the Superintendent Contract for two years has been presented to and signed by Brian Stone.  The form of the contract is similar to the previous Superintendent contract in terms of benefits and structure, but has been updated to include two years.  The contracted amount is $156,000 base salary.  Additionally, there is a $12,000 403(b) payment in lieu of family health insurance coverage, as Mr. Stone has asked for single coverage only.  Other benefits include 4 weeks of vacation, and similar leaves to the Certified Staff Master Agreement provisions.  The contract was reviewed by the Board.  Question were asked by the Board for clarification.

Denise Chittick moved to approve the two-year Superintendent Contract with Brian Stone for $156,000 for the first year as presented.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Board Training Session – President Pickard asked about the board training session in July would the Board prefer it to be on two dates in shorter sessions or one date with a longer session.  It is currently planned for 2 sessions.  There appears to be initial agreement to keep the 2 session format.

Adjournment

The meeting adjourned at 6:53 p.m.

May 9, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 9, 2022 – 3:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

Work Session

Introductory Comments by Trent Grundmeyer

Board President Pickard reviewed the agenda for the day due to the level of detail and non-standard elements of the meeting.

Trent Grundmeyer gave instructions on the session for the Board and the process of interviews of the finalist candidates and deliberations.

New Superintendent Finalist Interviews – Closed Session

Marianne Schlabach moved to continue to closed session to evaluate the professional competency of an individual who’s hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(i), Code of Iowa.  Seconded by Gabrielle Frederick.

Roll Call Vote:    Gabrielle Frederick           - yes                           Mary Allred                        - yes

                          Jed Seward                       - yes                          Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                          Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

The Board entered Closed Session at 3:16 p.m.

The Board exited Closed Session at 5:59 p.m. and took a break before reconvening.

President Pickard reconvened the meeting at 6:15 p.m.

BUSINESS MEETING

Public Forum– 6:15 p.m.

Liz Harris, President of the MPEA, expressed thanks to the School Board for their work.  The appreciation gift bags are for the Board’s enjoyment.

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 25, 2022;

Finance Report

The Finance Report for April 2022;

Payment of Bills

The bills as listed for May 9, 2022; Prepaid Bills;

Open Enrollment Requests

Travis and Amber Becker request Wyatt Becker (Alternative Kindergarten), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;

Lisa Kesten requests Lucy Kesten (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Personnel Items

Work Agreement issued to Crystal Adair, Middle School General Cook, $14.59 per hour;

Work Agreement issued to Jodi Meader, HSAP Media Secretary, $14.92 per hour;

Hourly Contract issued to Pattie Madison, HSAP Supervising Teacher, $25.65 per hour;

Contract Issued to Justin Barthelman, HS Assistant Football Coach, $3,347 per annum;

Contract Issued to Elizabeth Dehogues, Behavioral Interventionist, $47,934;

Contract Issued to Emily Brehm-Stecher, MS Special Education Teacher, $45,175;

TLC Contracts for 2022-2023 Issued to:

Contract Issued to Emily Zehr, TLC PBIS/SEL Teacher, $2,867 per annum;

Contract Issued to Hannah Mougin, TLC Literacy Teacher, $2,867 per annum;

Contract Issued to Jennifer Roth, TLC Literacy Teacher, $2,867 per annum;

Contract Issued to Emma Brenneman, TLC Students Supports Team Teacher, $2,867 per annum;

Contract Issued to Melanie Steinhart, TLC Students Supports Team Teacher, $2,867 per annum;

Contract Issued to Terra Huber, TLC Students Supports Team Teacher, $2,867 per annum;

Contract Issued to Jessica Swartzentruber, TLC Students Supports Team Teacher, $2,867 per annum;

Contract Issued to Rachel Foubert, TLC School Culture Committee Teacher, $2,867 per annum;

Contract Issued to Terri Adam, TLC School Culture Committee Teacher, $2,867 per annum;

Contract Issued to Ashley Bartels, TLC School Culture Committee Teacher, $2,867 per annum;

Contract Issued to Elsa Schmidt, TLC Instructional Lead Teacher, $2,000 per annum;

Contract Issued to Traci Zahradnek, TLC Instructional Lead Teacher, $2,000 per annum;

Contract Issued to Sara Puttmann, TLC Instructional Lead Teacher, $2,000 per annum;

Contract Issued to Sarah O’Rourke, TLC Instructional Lead Teacher, $2,000 per annum;

Contract Issued to Jessica Jones, TLC Instructional Lead Teacher, $2,000 per annum;

Contract Issued to Sheila Raim, TLC Lead Supervising Teacher, $2,000 per annum;

Contract Issued to Natalie Silbaugh, TLC Data Coordinating Teacher, $1,000 per annum;

Contract Issued to Collette McClellen, TLC Technology Teacher, $1,000 per annum;

Volunteer Coaches Spring of 2022

Zeb Evans, HS Softball Assistant Coach, Up to $2,400 from Resale/Concessions;

Jed Seward, HS Baseball Assistant Coach, Up to $1,500 from Resale/Concessions;

Brody Miller, HS Baseball Assistant Coach, Up to $1,500 from Resale/Concessions;

Aaron Fleming, MS Track Assistant Coach, $-0-

Resignation of Maria Flores, WE Paraprofessional, $14.21 per hour, effective End of 2021-2022 School Year;

Fundraising Requests

MP HSAP Roots and Shoots Program requests approval to raise funds through the annual Spring Flower Fundraiser, annual Fall Mum Fundraiser and other related activities from April of 2022 to April of 2023 to be used to purchase equipment, supplies, outdoor education, outdoor games, and learning and growing opportunities for students and families;

Marianne Schlabach seconded the consent items.  Motion carried 7-0.

Special Presentations

Recognition of Retiring Staff

Superintendent Schneider introduced the retiring staff and invited comments from those in attendance for each staff person.  Staff persons retiring at the end of the 2021-2022 School Year include five people: Marian Marley, Jane Blieu, Terri Duwa, Norman Brooks, and Beth Spenler.

People came to honor the teachers and staff and many people shared memories and thanks to each person as they were honored individually.  Superintendent Schneider presented each person with a plaque of recognition.  The Board expressed their appreciation to each person for their many years of service to the District.

Finance

Project Manager Contract with Carl A. Nelson Company

Superintendent Schneider reviewed the Construction Project Manager Contract between the District and Carl A. Nelson Company to manage the construction projects for the Revenue Bonds.  The AIA Contract form outlines the scope of work.  Carl A. Nelson Company personnel were on a Zoom call to answer questions as needed.   No questions were asked.

Denise Chittick moved to approve the Project Manager Contract with Carl A. Nelson Company for the construction projects as outlined in the scope of work.  Mary Allred seconded the motion.    Motion carried 7-0.

Architect Contract with Shive-Hattery

Superintendent Schneider reviewed the Architect Contract between the District and Shive-Hattery, Inc. including the addendum to provide architectural services for the construction projects that will result from the issuance of the Revenue Bonds.  The AIA Contract form outlines the scope of work.  Shive-Hattery, Inc. personnel were on a Zoom call to answer questions as needed.  No questions were asked.

Jake Snider moved to approve the Contract with Shive-Hattery, Inc. for the architectural services as outlined in the scope of work.  Jed Seward seconded the motion.    Motion carried 7-0.

Salaries for Principals, Middle School Dean of Students, and HSAP

Superintendent Schneider recommends a 3.2% package increase for Principals, and Assistant AD and Middle School Dean for the 2022-2023 School Year.  This is consistent with the 3.2% package approval for Teachers and Support Staff passed at an earlier School Board Meeting.  HSAP Administrative Staff and Hourly Teaching Staff raises differ from the 3.2% increase proposal due to various circumstances.  These increases and the various related situations were presented and discussed by Schneider with the School Board.

Gabrielle Frederick moved to approve the District Administrators and Middle School Dean of Students wage and package increases of 3.2%, and HSAP Administrative and Teaching Staff increases all for Fiscal Year 2022-2023 as presented.  Mary Allred seconded the motion.  Motion carried 7-0.

Resolution to Fix the Date of Sale of Revenue Bonds, Electronic Bidding Procedures, and Approve the  Official Statement

Superintendent Schneider and Business Manager Swartzentruber presented the resolution for the sale of $14,500,000 of Revenue Bonds, Electronic Bidding Procedures and the Preliminary Official Statement (POS).  The resolution is required for passage prior to the schedule Bond Sale on June 13, 2022.  The Resolution asks for more than the intended sale amount of $12,625,000 in order to provide maximum flexibility and the amount with the Public Hearing in December of 2021.  The District can sell less than the resolution amount but cannot sell higher than the amount.  It is standard practice to set the resolution amount higher.  The Board asked final questions for clarification. 

Gabrielle Frederick moved to approve the resolution fixing the date of sale for June 13, 2022 at 1:00 p.m., of approximately $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue bonds Series 2022, approving electronic bidding procedures and approving official Statement.  Denise Chittick seconded the motion.

Roll Call Vote

Roll Call Vote:    Gabrielle Frederick           - yes                              Mary Allred                        - yes

                          Jed Seward                       - yes                             Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                             Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 7-0.         

Announcements and Suggestions for Next Agenda

A special Board Meeting is set for Wednesday, May 18, 2022 at 6:15 p.m. to discuss the Middle School Building Addition, Renovation Plans, and Footprint Layout. (See additional notes on Closed Session, below)

The next regular Board meeting will be on Monday, June 13, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: The Annual Report, English and Language Arts materials will be requested, and Wages for Central Office and Director Staff.

Work Session / Closed Session

New Superintendent Finalist Discussion – Return to Closed Session

Gabriella Frederick moved to continue to closed session to evaluate the professional competency of an individual who’s hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(i), Code of Iowa.  Seconded by Marianne Schlabach.

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jed Seward                       - yes                                     Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                                     Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

The Board entered Closed Session at 7:16 p.m.

The Board exited Closed Session at 10:07 p.m.

Extend an Offer to a Candidate

Denise Chittick moved to extend and offer to the chosen candidate for Superintendent of the Mid-Prairie Community District.  Marianne Schlabach seconded the motion.  Motioned carried 5-2 (Jed Seward and Jake Snider voted no).

The Board will discuss the additional details in closed session at the May 18, 2022 special meeting on candidate negotiations.

Adjournment

The meeting adjourned at 10:25 p.m.

April 25, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 25, 2022 – 3:40 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

Introductory Comments by Trent Grundmeyer

Grundmeyer gave instructions on the session for the Board and the process of deliberations after all candidates.

New Superintendent Semi-Finalist Interviews – Closed Session

Denise Chittick moved to continue to closed session to evaluate the professional competency of an individual who’s hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(i), Code of Iowa.  Seconded by Gabrielle Frederick.

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jed Seward                       - yes                                     Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                                     Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

The Board entered Closed Session at 3:51p.m.

The Board exited Closed Session at 6:57 p.m.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.  Superintendent Schneider noted the 28E Agreements for HSAP for 2023; Graduates are approved are contingent on completion of course work, and Grant Wood Mentoring and Consortium Agreement for the benefit of the new Board members.

Minutes of Previous Meetings

The minutes of April 11, 2022 and April 13, 2022;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for April 25, 2022;

Open Enrollment Requests

 Justin and Rachel DeSotel request Caleb DeSotel (Kindergarten), and Mason DeSotel (Grade 2), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;

Bracie Christner requests Kingston Christner (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year;

Meliah Diller requests Merrik Diller (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2022-23 School Year;

Kyle and Tristyn Fisher request Jessiah Benson (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2021-22 School Year;

Haley Bontrager requests Loralyn Bontrager (Kindergarten) attend Williamsburg Community School District from Mid-Prairie;

Personnel Items

Contract issued to Jenny Hobbs, High School Assistant Softball Coach, $3,727.08 per season;

Contract issued to Olivia Tucker, 8th Grade Volleyball Coach, $2,132.00 per annum;

Resignation of Teresa Duwa, High School Paraprofessional, $16.75 per hour, effective end of 2021-2022 School Year;

Fundraising Requests

High School Baseball requests approval to raise funds through hosting of a youth baseball camp for 2nd to 7th graders on Saturday, May 14, 2022, the proceeds will be used for equipment, volunteer coach payments, coaches and team apparel, and miscellaneous small equipment;

28E HSAP Agreement with Iowa Valley CSD for 2022-2023 -- Approved

Mentoring and Induction Consortium Agreement with Grant Wood AEA for the 2022-2023 School Year

MPHS Graduating Seniors Class of 2021-2022

Jerzi Anne Anderson                                       Diago Armando Ayala                                    Lilou Eve Beachy

Lane Michael Bear                                         Madelyn Noel Bender                                    Ethan Levi Bontrager

Lauren Renee Boos                                        Brenten Robert Boyse                                   Colby Therese Brown

Dylan Leo Bunting                                          Alexander Wesley Burnham                         Gannon Daniel Callahan

Ty Lynn Carey                                                  Olivia Laryn Caskey                                        William Shea Cavanagh

Alia Marie Clark                                              Elizabeth Marie Cline                                     Drew Nicholas Craft

Julian Oliver Davidson-Urquidez                  Bridget Mary Kathryn Fisher                         Zane Benjamin Fisher

Zoe Catherine Fisher                                      Avery Natalia Frede                                       Caelib Ambrose Garvey

Gunnar Jack Gingerich                                   Ashlyn Ann Gugel                                            Rochelle Ann Gutierrez

Evan Roger Hall                                              Carter Grant Harmsen                                   Emilia Lauren Harmston

Kelsi Lee Anne Harr                                        Samuel Joseph Harris                                     Tyler James Helmuth

Chandler Reed Hershberger                         Jarrett Joseph Hoffman                                Carly Kaye Hubbell

Conner James Jennings                                 Justice Scott Jones                                         Ryan John Jones

Madison Louise Kelly                                     Brittany Lynn Kinsinger                                  Jeorgia Carolina Knepp

Ethan James Kos                                             Megan Alena Lucas                                        Ainsley Marie Lueck

Brookline Emily Elise Lybarger                     Esther Elizabeth Martin                                 Kaitlin Jo Martin

Owen Raymond McArtor                              Alyssa Anna McDowell                                  Erica Jade McDowell

Rebekah Lynn Meader                                   Ainsley Lynnea Miller                                     Camden Lee Miller

Dawson Sue Miller                                         Mya Kathleen Miller                        Emalee Catherine Molczyk

Anna May Nafziger                                        Brodey Kenneth Neal                      Joshua Andrew Nicholson

Madeline Ann Nonnemann                           Lola Grace Norman                                        Zane Michael Novy

Montanna Maria De Loudres O’Leary        DeLanee Nichole Patterson                         Stone Nickolas Peck

Jackson Allen Pennington                             Hunter Cole Price                                           Cana Noelle Rediger

Terra Celeste Richardson                              Ian Joseph Schmidt                         Katelyn Elizabeth Schneider

Thaddeus Charles Shetler                             Kaylee Ann Shirkey                                         Carmen Rose Sieren

Gideon Robert Sim                                         Sydney Ruth Skelton                                      Nicolas Thomas Tardy

Maria Theresa Rose Titus                             Andrew David Townsend                              Ella Marie Wade

Emmanuel Joseph Watts                              Brianna JoLee Weber                                    Caleb Michael Westen

Brent James Wiles                                          Jaden Ruth Yoder                                           Riley Benjamin Yoder

Samuel Ian Yoder                                           Sydney Elena Yoder

MPCSD Virtual Academy Graduating Seniors Class of 2021-2022

Mason Anthony Brady                                   Samantha Ann McQuirk                                Ruth Elena Taylor

MP-HSAP Graduating Seniors Class of 2021-2022

Grace Martin                                                   Ruth Grace Martin                                          Deborah Nelida Vallejo

Josiah J. Vallejo                                               Cierra Candelycia Nicole Helmuth              Lily Joy Render

Rosalie Margaret Queen                Danae Gingerich                                             Ariana Irene Parsons

Robert Andrew Nagy                                     Andrea N. Yutzy                                              Jack Andrew Friessen

Isabel June Forbes

Grant Wood AEA Mentoring and Induction Consortium Agreement for the 2022-2023 School Year - Approved

Mary Allred seconded the consent items.  Motion carried 7-0.

Finance

Student Feeds for 2022-2023

Superintendent Schneider shared the Student Fee Schedule for 2022-2023.  The proposed fee schedule recommends reinstatement of the Book Rental Fees for 2022-2023 at $50 per student from Four Year-Old Preschool to Grade 12.  These fees bring in about $70,000.  This was last used in School Year 2019-2020.  There is also a proposed increase of $0.05 for Student Lunches and Breakfasts.  There has been no increase since 2019-2020 School Year due to the Federal Program for all student free lunch the past two school years.  The Federal Program is scheduled to end this school year.  The State has not announced the minimum lunch and breakfast prices for adults for the 2022-2023 School Year.  The District is currently at the minimum of $3.95 for adult lunches and $2.75 for adult breakfasts.  When these are announced, there may need to be an addition to these adult meal prices.

Mary Allred moved to approve the 2022-2023 Student Fees schedule as presented.  Jake Snider seconded the motion.    Motion carried 7-0.

Carl A. Nelson & Company Contract

Superintendent Schneider shared the AIA 132 Contract draft between Owner (The District) and the Construction Manager as Advisor (Carl A. Nelson and Company (CANCO)).  The draft contract is in almost final form and needs preliminary review and approval by the Board.  This is an informational item.

Shive-Hattery Contract

Superintendent Schneider shared the status of the contract between the District and Shive-Hattery, Inc., architects for the Construction Projects to be performed using the 2022 Revenue Bond Proceeds.  This will need to be worked through an approved before Carl A. Nelson and Company can begin their work.

MPEA Compensation Agreement for 2022-2023

Superintendent Schneider shared that the IBB agreed to propose a total package increase for the 2022-2023 School Year of 3.20%.  It is above the new money percentage signed by the governor in March of 2022 of 2.5%.  The 3.20% is near the State school district average settlements for 2022-2023.  The MPEA and MPESSA Associations ratified the proposal on April 15, 2022.  It is recommended that the School Board also consider ratification of the 3.20% package increase.  Schneider recommends ratification of the package. Schneider thanked the MPEA for their good faith bargaining.

Jake Snider moved to approve 2022-2023 Compensation Agreement for Teachers and Classified Staff that includes a 3.20% overall package increase as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, May 9, 2022, at 12:45 p.m. at the Central Office Community Room.  Agenda items to include: Closed Session In-person Interviews of the Superintendent Finalist Candidates; Recognize retiring teachers and support staff; and Shive-Hattery and Carl A. Nelson and Company contracts provided they are ready.

Closed Session

New Superintendent Semi-Finalist Interviews – Return to Closed Session

Mary Allred moved to continue to closed session to evaluate the professional competency of an individual who’s hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(i), Code of Iowa.  Seconded by Marianne Schlabach.

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jed Seward                       - yes                                     Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                                     Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

The Board entered Closed Session at 7:26p.m.

The Board exited Closed Session at 9:59 p.m.

Adjournment

The meeting adjourned at 10:00 p.m.

April 18, 2022 SPECIAL MEETING

Mid-Prairie Community School District   

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 13, 2022 – 6:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  None.

Staff Present:  Business Manager/Board Secretary Jeff Swartzentruber; Human Resources Coordinator Carmela Ulin

Denise Chittick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

Overview of Superintendent Candidate Pool

Board President Pickard asked Trent Grundmeyer of Grundmeyer Leader Services to proceed with the agenda as outlined.  22 total candidates applied for the Mid-Prairie Superintendent opening. The candidate pool stats were shared in terms of diversity, experience, and referral sources.  The Board asked clarifying questions on the data provided.

Finalize Formal Interview Schedule for the New Superintendent Position

Trent Grundmeyer shared the tentative Interview Schedule for Finalists with the Board and explained the process.  He asked for questions and input by the Board.  The Board provided feedback on the schedule.  Modifications will be made by Grundmeyer and returned to the District.

Review Superintendent Candidates, Finalize Screening Questions, Discuss Formal Interview Teams for New Superintendent – Closed Session

Denise Chittick moved to continue to closed session to evaluate the professional competency of an individual who’s hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(i), Code of Iowa.  Seconded by Mary Allred.

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                           Jed Seward                      - yes                                     Jeremy Pickard                 - yes

                           Marianne Schlabach        - yes                                     Jake Snider                       - yes

                           Denise Chittick                 - yes

Motion carried 7-0.

The Board entered Closed Session at 6:35p.m.

The Board exited Closed Session at 8:44p.m.

Adjournment

The meeting adjourned at 8:45p.m.

April 11, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 11, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Jed Seward.  Motion carried 7-0.

WORK SESSION

Bully and Harassment Presentation

High School Principal Chuck Banks introduced Anne Morgan, Great Prairie AEA adjunct presenter.  She provided a presentation on Bully and Harassment issues and ideas with the Board.  She shared Iowa Department of Education Guidance document on the Bullying Checklist – District dated June 28, 2021 and discussed the elements of the definition of bullying as defined by the Code of Iowa.  The Board asked questions for clarification of the Board versus Administrator role in the Policies and investigations. 

FCCLA Thrift Shop Presentation – Moved to the first Business Agenda items in Student Learning.

Board Development and Inservice Activities – Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 28, 2022;

Finance Report

The Finance Report for March, 2022;

Payment of Bills

The bills as listed for April 11, 2022; and Prepaid Bills;

Open Enrollment Requests

Katelyn Hammen requests Alice Hammen (Alternative Kindergarten), attend Mid-Prairie from Keota Community School District for the 2022-23 School Year;

Brianna Brim requests Shayden Brim (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Saide Chacon, Middle School Nurse, $37,871.00 per annum;

Resignation of Justin Garvey, High School Varsity Wrestling Head Coach, $6,437.00 per season, effective March 31, 2022;

Resignation of Lisa Doser, Middle School 8th Grade Volleyball Coach, $3,219 per annum, effective March 31, 2022;

Resignation of Brooke Bringman, West Elementary Paraprofessional, $14.39 per hour, effective the end of the 2021-2022 School Year;

Resignation of Taylor Ruhnke, East Elementary Paraprofessional, $14.74 per hour, effective the end of the 2021-2022 School Year;

Fundraising Requests

Boys Basketball requests approval to raise funds through conducting basketball camps from June 6th to June 9th to be used to pay for volunteer coaches, buy coaches and player apparel, and purchase equipment;

Mary Allred seconded the consent items.  Motion carried 7-0.

Student Learning

FCCLA Thrift Shop Presentation Lease and Corporate Authorization

Principal Banks introduced Sarah O’Rourke, High School FCS Teacher and FCCLA Sponsor, along with a group of three students.  They provided and introduction and an update for the Thrift Shop that they are working on for downtown Wellman.

Superintendent Schneider and Business Manager Swartzentruber shared the lease for the building for the Thrift Shop and the Corporate Authorization for the stand alone Bank Account for the Thrift Shop. 

Gabrielle Frederick moved to approve the one-year lease for the Thrift Shop with Jeremy Richardson as presented.  Denise Chittick seconded the motion.  Motion carried 7-0.

Jed Seward moved to approve Corporate Authorization for the checking account at Federation Bank as presented.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Finance

7:15PM Public Hearing – Amend the 2021-2022 Certified Budget

Board President Pickard opened the Public Hearing on the Amendment to the Certified Budget for Fiscal Year 2021-2022.  No one spoke.  President Pickard closed the Public Hearing at 7:16p.m. 

Approve the 2021-2022 Certified Budget Amendment

President Pickard asked if there were any questions or further discussion. 

Gabrielle Frederick moved to approve the 2021-2022 Certified Budget Amendment as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

7:20PM Public Hearing – 2022-2023 Certified Budget

Board President Pickard opened the Public Hearing on the Certified Budget for Fiscal Year 2022-2023.  No one spoke.  President Pickard closed the Public Hearing at 7:21p.m. 

Approve the 2022-2023 Certified Budget

President Pickard asked if there were any questions or further discussion. 

Gabrielle Frederick moved to approve 2022-2023 Certified Budget as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Redemption of General Obligation School Bonds, Series 2014 Resolution

Superintendent Schneider shared the Resolution as prepared by Ahlers and Cooney for the advanced Debt Service Levy for the 2021-2023 School Year.  This advanced levy will allow the District to pay additional principal of $785,000 and to shorten the term of the bonds by an additional year, and three years in total since the District began to do the advanced Debt Service Levy in Fiscal Year 2019-2020.

Denise Chittick moved to approve the Resolution for the Advanced Debt Service Levy to pay an additional principal amount of $785,000 in Fiscal Year 2022-2023.  Gabrielle Frederick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jed Seward                       - yes                                     Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                                     Jake Snider                        - yes

                          Denise Chittick                  - yes                                     Motion carried 7-0.

Accept the 2021 Annual Financial Audit

Business Manager Swartzentruber presented an overview of the audited financial statements for the year ended June 30, 2021.  He noted the Auditor comments provided and the District response to those comments.  He also noted the later presentation date than in previous years and the reasons for the delay.

Denise Chittick moved to accept the 202-2021 Audited Financial Statements as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Piper Sandler & Company Financial Services Agreement and Dissemination Agent

Superintendent Schneider discussed the engagement documents for the District to engage Piper Sandler & Company in the sale of Revenue Bonds on behalf of the District.  The Board asked questions for clarification. 

Jake Snider moved to approve the engagement of Piper Sandler & Company in the Financial Services Agreement on the sale of the 2022 Series School Infrastructure Sales, Services and Use Tax Revenue Bonds and to appointment of Piper Sandler & Company as the Dissemination Agent in the sale of the 2022 and 2023 Revenue Bonds using Sales Tax Funds.  Jed Seward seconded the motion.    Motion carried 7-0.

Ahlers Cooney Legal Services Agreement

Superintendent Schneider discussed the engagement letter with Ahlers Cooney, Attorneys, to serve as Bond Counsel and Disclosure Counsel in the sale of the 2022 Series School Infrastructure Sales, Services and Use Tax Revenue Bonds.  Their review and legal work associated with the sale and dissemination of the bonds provide assurances that we are following all of the necessary legal disclosures and steps of the bond sale transactions.

Mary Allred moved to approve engagement of Ahlers Cooney as Bond and Disclosure Counsel in the 2022 Series School Infrastructure Sales, Services and Use Tax Revenue Bonds.  Denise Chittick seconded the motion.    Motion carried 7-0.

Gallagher Benefit Services, Inc. GASB 75 Services Agreement

Superintendent Schneider discussed the engagement letter with Gallagher Benefit Services to perform the actuarial services to determine the GASB 75 actuarial liability calculation for Fiscal Year 2021-2022.  The engagement will cost the District $5,800 and is required to be completed every two fiscal years with the year in between as an interim update to the calculation.  This is required analysis of the current liability of promises made for the provision of retirement benefits and includes not only the current early retirees, but a determination of the probability that the benefits will be used in the future by current employees who may elect into these benefits.

Denise Chittick moved to approve the GASB 75 actuarial engagement for the 2021-2022 Fiscal Year.  Mary Allred seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

Board Development and Inservice Activities.

A rescheduling of the training originally planned for April 13, 2022 is being investigated for a date in June.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 25, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: IBB session this afternoon will have a tentative agreement that may require a special meeting; April 25th will be a screening of Superintendent Applicants; the Business meeting will be first; School Fees and HSAP 28E Agreements are also anticipated; the May 9th will be approval of the graduates and recognition of retiring teachers and paraprofessionals.

Adjournment

The meeting adjourned at 7:47p.m.

Interest-Based Bargaining Negotiations Strategy Session was conducted by the Board in exempt session.

 

March 28, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 28, 2022 – 6:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Marianne Schlabach moved to adopt the agenda as amended to table Proposed New Board Policy 415 Recruitment of Coaches and Sponsors. Seconded by Jake Snider.  Motion carried 7-0.

WORK SESSION

Superintendent Search

Board President Jeremy Pickard introduced Trent Grundmeyer and Brian Mitchell from Grundmeyer Leader Services (GLS), Consultants in the Superintendent Search to the Board.  The first thing presented a preliminary review of the results of the Stakeholder Survey where there were 334 responses.  GLS provided input on their process and timeline that will be used in the Superintendent Search.  The Board discussed the various elements and asked questions throughout the work session.

Task Force Updates

Agenda item moved to the end of the meeting.

Board Development and Inservice Activities

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 21, 2022;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for March 28, 2022;

Open Enrollment Requests

Carl Strabala requests Ryker Strabala (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Shawn Sandersfeld, HSAP and Middle School Band Director, $54,296 per annum;

Contract issued to Grace Andreassen, 3rd Grade Teacher, $39,365.00 per annum;

TLC Positions

Contract Issued to Kristan Hunter, TLC Curriculum and Instructional Leader 1.0 FTE, $64,477.00 per annum;

Contract issued to Jill Poock, TLC Model Literacy Coach 0.5 FTE and Title I Teacher 0.5 FTE; $66.476 per annum;

Contract issued to Emily Pennington, TLC Model Math Coach 0.5 FTE and Title I Teacher 0.5 FTE; $65,156 per annum;

Contract issued to Frank Slabaugh, TLC Interventionist and Instructional Support Leader 0.5 FTE; $30,542 per annum;

Contract issued to Taylor Weber, TLC Interventionist and Instructional Support Leader 0.5 FTE; $25,961 per annum;

Contract issued to Lori Simon, TLC Computer and Science Teacher 1.0 FTE; $49,206 per annum;

Contract issued to Erin Cavanagh, TLC Learning Design Leader 1.0 FTE; $66,475 per annum;

Resignation of Mark Schneider, Superintendent of Mid-Prairie Community Schools, $178,390, effective June 30, 2022

Resignation of Dorothy Miller, Home School Assistance Program Media Secretary, $14.21 per hour, effective May 9, 2022;

Fundraising Requests – No Fundraising Request Submitted.

Marianne Schlabach seconded the consent items.  Motion carried 7-0.

Student Learning

Facility Needs

Superintendent Schneider updated the Board on current projects with a review of educational space needs and safety concerns, as well as developments from the previous meeting.  In order to proceed with the Revenue Bonds there would need to be an action to authorize Piper Sandler to proceed with the amount of the bonds through a Preliminary Official Statement that Piper Sandler will prepare.  The Bonds to be sold would be approximately $12,625,000 to raise construction funds of approximately $11,315,000.  The First Priority Projects for Middle School and East Elementary will be addressed.   There is also support for two of three of the Second Priority Projects including the Softball Lights and High School Track.  The Wrestling Room needs further processing due to it being less complete in cost and concept.  The Board discussed the variations from the original plan, especially noting the changes at the Middle School without a gymnasium and the educational class sizes to allow for expansion of programs.

Marianne Schlabach moved to approve the creation of the Preliminary Official Statement to be prepared by Piper Sandler for Revenue Bonds to include the Middle School Project, East Elementary Project, the Softball Lights, and the High School Track.  Mary Allred seconded the motion.    Motion carried 7-0.

Second Reading of Board Policy 405.2 – Licensed Employees Qualifications, Recruitment, and Selection

Superintendent Schneider/Board President Pickard noted the Board Policy passed on first reading at the previous meeting.  The have been no changes to the amendment approved at the March 21, 2022 meeting.  It was asked if there were any further questions or discussion for Policy 405.2.

Mary Allred moved to approve Policy 405.2 on Second Reading as presented.  Denise Chittick seconded.  7-0.

Second Reading – Series 300 School Board Policies

Superintendent Schneider noted the work and review done at the January Board Meetings on Series 300 Board Policies as well as the First Reading to accept the policies passed at the March 21, 2022 meeting.  It was asked if there were questions or further discussion for the Series 300 School Board Policies.

Gabrielle Frederick moved to approve on Second Reading the Series 300 School Board Policies as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Proposed New Board Policy 415 – Recruitment of Coaches and Sponsors

This agenda item was tabled to a future Board meeting.

District Behavioral Interventionist

Principal Amy Shalla recommends the addition of a Full Time Behavioral Interventionist for the 2022-23 School Year.  This will be a District position that will support the elementary buildings.  The position will replace the current behavior paraprofessional position hired for East Elementary earlier in this School Year.  Additional support for proactively creating plans, working with small groups and responding to issues is needed.  The increased funds will come from the General Fund with an estimated increase in expense of $34,000.  The Board asked questions about program and need.

Marianne Schlabach moved to approve the addition of a Full Time Behavioral Interventionist for the 2022-2023 School year to replace and upgrade from the current Behavior Paraprofessional position.  Denise Chittick seconded the motion.    Motion carried 7-0.

Finance

Shared Staff 28E Agreements

Superintendent Schneider presented the four 28E Agreements with Clear Creek Amana School District. These are a continuation of sharing agreements that have been in place over the past number of years.  The District hires and shares the Human Resources Coordinator position and the Social Worker Position with Clear Creek Amana School District.  Clear Creek Amana School District hires and shares the Curriculum Director and Buildings and Grounds Director with the District.  An additional paragraph has been added to the 28E Agreements to allow for termination of the agreements by September 30, 2022 with the understanding that both Districts have new Superintendents.  There are sharing revenue dollars available to both Districts in this arrangement.  It is 9 FTEs in funding received by both Districts that totals $66,600.

Jed Seward moved to approve the four 28E Agreements with Clear Creek Amana School District for the 2022-2023 School Year – Human Resources Coordinator, Social Worker, Curriculum Director, and Buildings and Grounds Director.  Mary Allred seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

Task Force Updates – Informal reports.

Board Development and Inservice Activities – The April 13th Training date will be repurposed for the Superintendent Zoom interviews in Closed Session.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 11, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Public Hearing for the 2021-2022 Amended Budget, Public Hearing on the 2022-2023 Certified Budget; Action items on both Budgets; and Discussion of Superintendent candidates.

Adjournment

The meeting adjourned at 8:10p.m.

Interest-Based Bargaining Negotiations Strategy Session was conducted by the Board in exempt session.

March 21, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 21, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.

WORK SESSION

Finance Report

Jeff Swartzentruber, Business Manager presented the 2022-2023 Certified Budget Proposal and discussed the process for approving the Certified Budget prior to the April 15, 2022 due date.  The current anticipated levy rate for Fiscal Year 2023 is anticipated to be $13.22 per thousand as compared to $13.23 per thousand for the current Fiscal Year 2022.  The legal documents to continue with the Advanced Debt Service Levy as has been done the last 4 years is in process and anticipated to be completed by the April 11, 2022 School Board meeting.  The Board expressed thanks for the presentation and breakdown of the numbers.  Public Hearings for the Budget need to be set during the Business Session.

Task Force Updates

President Jeremy Pickard asked for updates from the various Task Forces that have recently been formed.

The Retention and New Hire Task Force of Jed Seward and Denise Chittick updated the Board on some of the ideas they have processed.

The Facilities Task Force of Marianne Schlabach and Gabrielle Frederick updated the Board on some of the initial work and research done to review options after the March 1st Bond Referendum results.

The Bullying and Harassment group is spearheaded by Mary Allred and Jake Snider.  The Board asked the group and administrators to invite a group from Grant Wood AEA to present on this topic.

The Superintendent Search Task Force of Jeremy Pickard, Marianne Schlabach, Jeff Swartzentruber, and Carmela Ulin discussed the process and referred to the later agenda item in the Business Meeting.

Board Member and Administrator Dialogue

No comments were made at this time.

Board Development and Inservice Activities

Asked Tammi Drawbaugh from IASB to have to a Board Development Work Session on Wednesday, April 13, 2022

BUSINESS MEETING

Public Forum– 7:00 p.m.

Jaron Rosien, Mayor of the City of Washington and candidate for the Iowa House Representative for House District 92 introduced himself and is candidacy for the Iowa House.

A parent commented on Bullying and Harassment in the District.  She shared that they met with the Cultural and Diversity Group and then this afternoon with Robin Foster, Mary Allred, and Jake Snider.  They are still working to figure out where they can continue to plug in to make a difference.

A parent discussed concerns about the Volunteer and Visitor policy.  He questioned whether the issue lies with the implementation of the policy and not the policy itself.  He asks the Board to make sure the process is methodical in the investigation.

Another parent discussed the Volunteer and Visitor policy on a personal level, and noted some of the steps taken when the issue was investigated.

President of the MP Fine Arts Boosters spoke on behalf of the Volunteer and Visitor policy.  She noted the steps the Fine Arts Boosters took in regard the concerns of that have been brought. She noted that they tried to be transparent in the entirety of the process.

Consent Items

Mary Allred moved to approve the following consent items.  Superintendent Schneider noted the 28E Agreement with West Liberty as the sixth 28E Agreement for HSAP students as a consent item.

Minutes of Previous Meetings

The minutes of February 28, 2022 and March 10, 2022;

Finance Report

The Finance Report for February 2022;

Payment of Bills

The bills as listed for March 21, 2022; and Prepaid Bills;

Open Enrollment Requests

Angela Lyons requests Henry Lyons (Grade 7), and William Lyons (Grade 9), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Karen Shafer-Waters requests Zoe Waters (Grade 5), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Amber Mattila-Plank requests Corinthian Mattila-Plank (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2022-23 School Year;

Todd Liddell requests Rolan Liddell (Grade 12) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2022-23 School Year;

Frank and Jessica Attere request Liam Attere (Grade 3), and Theodore Attere (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2022-23 School Year;

Shannon Babbitt requests Anna Babbitt (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Kristin Bankston requests Ezra Bankston (Grade 6), Maxwell Bankston (Kindergarten), and Oren Bankston (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Doug and Natalie Fern request Liana Fern (Grade 8) and Noelle Fern (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Abigail Maher requests Leah Maher (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Stuart and Rebecca Pitman request Emmie Pitman (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Kelsey Steffen requests Francis Stephen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Kateri Trapp requests Seraphia Trapp (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Margarita Herrera requests Annabella Tripplett (Grade 5), and Robert Tripplett (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Chuck and Angie Miller request Brayden Miller (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2022-23 School Year;

Carla Seele requests Sophia Seele (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Liberty Community School District for the 2022-23 School Year;

Jonathan and Kristine Beers request Sophia Beers (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

Julie Rippel requests Adaline Rippel (Kindergarten), Forrest Rippel (Grade 4), Gabrielle Rippel (Grade 11), Isabelle Rippel (Grade 7), and Sophia Rippel (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

Kimberly Stevenson requests Ila Stevenson (Grade 12) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

Tandy Greiner requests Andrew Greiner attend Clayton Ridge Community School District from Mid-Prairie for the 2022-23 School Year:

Steve Groenewold requests Seth Groenewold attend Iowa City Community School District from Mid-Prairie for the 2022-23 School Year;

Personnel Items

Contract issued to Stacey Cavey, 7th Grade Girls Assistant Track Coach, $1,522.50 per annum;

Contract issued to Kevin Cortum, 7th Grade Boys Assistant Track Coach, $1,522.50 per season;

Contract issued to Luke Caster, High School English Teacher, $56,671.00 per annum;

Contract issued to Jillian Boman, High School Science Teacher, $62,780.00 per annum;

Contract issued to Mariah Schlabach, 4th Grade Teacher, $39,365.00 per annum;

Contract issued to Will Van Soelen, 2nd Grade Teacher, $39,365.00 per annum;

Contract issued to Katie Palmer, 1st Grade Teacher, $39,365.00 per annum;

Contract issued to Abby Threlkeld, Title I Grade Teacher, $39,365.00 per annum;

Contract issued to Kate Pruess, Grade 5-12 Counselor, $44,455.00 per annum;

Resignation of Wendy Berry, Middle School Special Education Teacher, $64,729 per annum, effective End of 2021-2022 School Year;

Resignation of Jane Blieu, Middle School Paraprofessional, $14.89 per hour, effective May 31, 2022;

Volunteer Coaches for Spring of 2022

Byron Yoder, High School Boys Soccer Assistant Coach - $1,200.00 from Boys Soccer Resale;

Sofia Adams, High School Boys Soccer Assistant Coach - $1,200.00 from Boys Soccer Resale;

Noah Hughes, High School Girls Soccer Assistant Coach;

Gary Curtis, High School Girls Track Assistant Coach - $200.00 from Girls Track Resale;

Fundraising Requests

High School Boys Soccer requests approval to sell Casey’s Pizza Cards to help pay for 2 assistant coaches and soccer and coaches gear;

28E Agreement with West Liberty Community Schools for HSAP Services

Starting with the 2022-2023 School Year the District is approved to offer Home School Assistance Program Services to West Liberty Students. This agreement is automatically renewed until terminated.

Accept Results of the March 1, 2022 Bond Referendum Vote

The Board accepts the Abstract of Votes for the two questions related to the General Obligation Bond Vote.  There were 1,049 voters.  Question 1 received 585 affirmative votes or 56%.  Question 2 received 580 affirmative votes or 56%.  Both needed a super majority of 60%+1 to pass. 

Jed Seward seconded the consent items.  Motion carried 7-0.

Planning for the Future

Selection of Board Members for Interview Committee

President Pickard reported on the current process for the Superintendent Search using consultant Grundmeyer Leader Services (GLS).  He introduced Carmela Ulin HR Coordinator and she provided an update.  Currently, there are 4 candidates that have submitted applications.  She also highlight the Superintendent Survey on the District Website.  Ulin also discussed the Initial Set-Up Questions document and the progress currently made.  She highlighted the video that was sent by GLS.

The entire Board will be involved in the review of all candidates and the selection of the smaller group to interview.  The process could include the entire Board on Zoom meetings.  The stakeholder interviews will include a number of representatives.  The application period closes on April 9th.  GLS will be invited to the March 28th meeting next week.

Pickard discussed the need to have 3 Board Members on the Stakeholders on-site interviews.  The entire Board will also be able to meet with the candidates at the end of the day.  Pickard discussed his recommendation to have Jeremy Pickard, Marianne Schlabach, and Denise Chittick as the Board Members on the Stakeholders interview group.

Gabrielle Frederick moved to approve Jeremy Pickard, Marianne Schlabach, and Denise Chittick to serve on the larger stakeholder interview committee for interviewing Superintendent Candidates.  Mary Allred seconded the motion.    Motion carried 7-0.

Facility Needs Proposal

Superintendent Schneider reported on the initial work that has been done to this point with a review of the needs for educational space and safety concerns subsequent to the General Obligation Bond Referendum of March 1st that did not pass.  He reported on the group’s process and discussion of changes at the Middle School and at East Elementary. This is a much scaled back proposal from what was originally part of the March Bond Referendum. The Board discussed changing the options to East Elementary to reach more of the much needed educational programing.  A draft of a timeline of events from Piper Sandler was shared with the Board if a decision is made to move forward with the issuance of Revenue Bonds.

Summer Projects Above $25,000

Superintendent Schneider shared a list of Summer Projects he and the Lead Building Custodians have developed to meet a number of needs for improvements or replacements in the buildings.  The projects total $485,000.  Four of the projects are greater than $25,000 and would require Board Approval to implement.  The Lead Custodians each explained their larger projects.  The larger projects include:

  • Middle School Locker Room Refurbishment - $59,000;
  • East Elementary New Flooring in four Second Grade Classrooms and Offices - $30,000;
  • West Elementary five new Cafeteria Tables - $33,300
  • New Fire Panels at East and West Elementary - $150,000 estimated total cost

The Board asked questions about the projects list and specifically about the larger projects.

Marianne Schlabach moved to approve the Summer Projects list as presented including the four projects that exceed $25,000 in total cost as listed in the bullet points above, as those are not to exceed $300,000 in total.  Denise Chittick seconded the motion.    Motion carried 7-0.

Retention Payments for Employees

Superintendent Schneider noted the late February passage by Governor Reynolds for Teacher Retention Payments funded by the State.  A total of 111 Mid-Prairie Teachers qualified for the payment on the March Payroll as they were full time along with other criteria.  A spreadsheet was provided to outline the total cost if all employees received the same payment as the Governor’s plan.  Should the Board decide to approve a payment to all employees, the amount would be taken from ESSER III Funds and some of the dollars original allocated for another project out of ESSER III would be shifted to SAVE or PPEL funds.  The Board asked questions for clarification and discussed the possible ideas and results.

Jake Snider moved to approve a $1,000.00 one-time retention payment to remaining employees, including Summer Coaches under contract, who work at least half time or more to come from ESSER III Funds and paid in the April 25, 2022 payroll.  Mary Allred seconded the motion.    Motion carried 7-0.

Board Policy 405.2 – Licensed Employees Qualifications, Recruitment, and Selection

Superintendent Schneider noted the current sign-on bonus for last year and the hard to fill positions.  He discussed the current options and possibilities available to the Board for hiring teachers for the 2022-2023 School Year.  The Board asked questions for clarification and understanding.

Marianne Schlabach moved to approve Policy 405.2 on First Reading to include verbiage presented for a sign-on bonus for all new teacher hires.  Mary Allred seconded.  7-0.

Marianne Schlabach moved to approve a sign-on bonus for all new teachers for the 2022-2023 School Year in the amount of $5,000.00, to be paid in two installments provided the teachers remained employed at the time of the installments.  Jake Snider seconded.  7-0.

Part-Time Secondary Physical Education Contract

Superintendent Schneider and High School Principal, Chuck Banks, discussed the proposal to move the current 0.625 FTE for a Physical Education Teacher shared between the Middle School and High School to a 0.8 FTE for the 2022-2023 School Year.  The cost to increase this for next year is estimated to be $11,000.

Marianne Schlabach moved to approve the increase in the Part-Time Secondary Physical Education Teacher Contract from 0.625 FTE to 0.8 FTE for the 2022-2023 School Year.  Mary Allred seconded the motion.    Motion carried 7-0.

Bus Route Paraprofessionals

Superintendent Schneider and Transportation Director Teresa Hartley discussed this proposal for behavioral paraprofessionals on school buses.  It is noted that one paraprofessional on a bus would cost the District about $10,700 per year, or $160,000 per year if there was a bus paraprofessional on each route bus.  The Board asked questions for clarification and discussed the financial implications if a decision is made to move forward.

Gabrielle Frederick moved to approve the creation of a Bus Paraprofessional Position to accept all 15 positions.   The motion died for lack of a seconded.    No vote was taken.

The Board discussed the number of Bus Paraprofessionals that might be needed.  These positions would be paid for out of General Funds.  Board members asked for additional information.  The Board asked for this to be further researched, and then come with additional proposal and criteria at a future Board meeting.  Additional thoughts were expressed about a pilot project for the remainder of FY2022.

Gabrielle Frederick moved to approve the creation of a Bus Paraprofessional Position pilot to accept 3 positions for the remainder of the School Year.   Denise Chittick seconded the motion.    Motion carried 7-0.

Board Policy 903.2 – Community Resource Persons and Volunteers and Board Policy 903.3 Visitors to the School District Buildings and Sites

Board President Jeremy Pickard provided information on the Policies for this agenda item as requested at the February 28, 2022, School Board Meeting.  Board Member Mary Allred as Task Force member does not think there is an issue to the policy, rather an issue with the definition of a volunteer versus a visitor.  The phrase “performed repeatedly over a significant period of time” is the issue at hand.  The Administrators were asked if there is a way to gain more clarity.  Discussion turned to School Sponsored activities versus Non-school Sponsored activities and monitoring entrances to the buildings.  The dialogue between building administrators has been strong on situations that occur, especially consultation with each other for input.  It is agreed that the policy is focused on School Sponsored activities.  There were no revisions to the either policy.  When in doubt do a background check.  Also, noted that Activities and other departments are also reminded of the policies at the beginning of each year and throughout the year.

Board Policy 105 – Anti-Bullying/Harassment Policy

Board Member Mary Allred noted that the policy seems sound.  However, it seems that communication can be improved.  A Board training session could provide additional tools and insights to situations as they arise.  No action was taken at this time.

Proposed New Board Policy 415 – Recruitment of Coaches and Sponsors

Superintendent Schneider presented this concept to the Board as a way to increase the coaching and sponsor pool.  The incentive is designed to help candidates more easily gain their Coaching Endorsement through a financial incentive in high need areas over a 5-year period.  The Board suggested the 5-year period could be changed to 2 or 3 years.  There would also incentive for existing coaches in hard to fill coaching positions.  There is consensus that verbiage for an official policy statement be drafted and brought to the Board for consideration at a future meeting.

First Reading – Series 300 School Board Policies

Superintendent Schneider noted the work and review done at the January Board Meetings on Series 300 Board Policies.  He noted the changes discussed at the meeting were included in the Board document website.  Board President Pickard asked for additional questions and comment. 

Gabrielle Frederick moved to table the agenda item to a future meeting.  Marianne Schlabach seconded the motion.  Motion failed 0-7.

Jed Seward moved to approve on First Reading the Series 300 School Board Policies as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

 

School Finance

Middle School Gym Roof Bids

Superintendent Schneider noted the need to replace the final phase of the West portion of roof on the Middle School Gymnasium and described the project work.  Due to the size of the project, he requested bids from two contractors.  The contractors that bid the job were D R and C, Inc. at $43,315.00 with two additional options for $6,610.—Total contract with Options is $49,925; and DrySpace at $49,134 with two additional options for $8,993—Total contract with Options is $58,127.  The Board asked questions to clarify the details of the project.   

Marianne Schlabach moved to approve DR and C, Inc. to replace the West portion Middle School Gymnasium Roof at a bid price of $43,315 with options of $6,610.  Mary Allred seconded the motion.    Motion carried 7-0.

Set Date and Time for the Public Hearing for the FY2022 Certified Budget Amendment

Superintendent Schneider and Business Manager Swartzentruber highlighted the Public Hearing document for the amendment of the 2021-2022 School Year Budget.  The areas for amendment are the Instruction category and the Total Support Services category.  The Instruction category is recommended for amendment for $300,000 to a total of $14,136,000 as ESSER III Funds and the Governor’s Retention Payment package could put the District over the approved amounts.  The Total Support Service Category is also recommended for amendment for $300,000 to a total of $7,190,500 as ESSER III Funds are being spent a bit faster than anticipated and also put the District over the approved amounts.  The amendment would need to be presented to the School Budget Review Committee (SBRC) in Des Moines for approval.  However, before they can be acted upon by the Board, a public hearing needs to be set.  It is recommended a public hearing be set for the School Board Meeting on April 11, 2022 at 7:10 p.m. in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Amendments for 2021-2022 is set to be published in The News upon approval.

Jake Snider moved to approve setting the date for the Public Hearing on the 2021-2022 Amendment of Current Budget for April 11, 2022 at 7:10 p.m. in the Central Office Community Room.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Set the Date and Time for the Public Hearing of the 2022-23 Budget

Superintendent Schneider and Business Manager Swartzentruber recommend a Public Hearing for the proposed 2022-2023 Budget be set for April 11, 2022 at 7:20pm in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Summary for Fiscal 2022-2023 is set to be published in the News upon approval.

Jake Snider moved to approve the Notice of Public Hearing on the 2022-2023 Proposed Budget for Monday, April 11, 2022 at 7:20p.m in the Central Office Community Room.  SS seconded the motion.    Motion carried 6-0

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 28, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: 28E Agreements for Sharing Staff; Second Reading of Board Policies Series 300; Superintendent Search items; and Discussion on the Sale of Revenue Bonds and possible action.

Adjournment

The meeting adjourned at 9:53 p.m.

 

March 10, 2022 SPECIAL MEETING

                                           Mid-Prairie Community School District                                               

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 10, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred (In-person), Denise Chittick (In-person), Gabrielle Frederick (Zoom), Jeremy Pickard (In-person), Marianne Schlabach (Zoom), Jed Seward (Zoom), Jake Snider (arrived via Zoom at 6:18 p.m.).

Board members absent:  Jake Snider (arrived via Zoom at 6:18 p.m.).

Staff Present:  Superintendent Mark Schneider, Business Manager/Board Secretary Jeff Swartzentruber

Denise Chittick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

Special Business Meeting

Determine the Salary Range for Superintendent Replacement

Board President Jeremy Pickard updated the Board on the starting process for the Superintendent Search.  One of the items that needs to be determined is the salary range.  This will be used to determine the potential fee to be paid to the search firm in its contract.  Business Manager, Jeff Swartzentruber prepared a spreadsheet using the IASB Salary Data for Superintendents for Fiscal Year 2022 and shared it with the Board in preparation for this meeting.  A salary range of $150,000 to $185,000 is an initial target is recommended.

Jake Snider arrived at 6:18 p.m. during this agenda item.

Denise Chittick moved to approve the initial salary target range for the Superintendent Search to be between $150,000 and $185,000.  Mary Allred seconded the motion.    Motion carried 7-0.

Approve Consulting Contract of Grundmeyer Leader Services for the Superintendent Search and Hiring Engagement

Board President Pickard provided context for the use of a search firm for the next Superintendent of Mid-Prairie Community Schools.  He reported on a meeting between himself, Marianne Schlabach (Board Vice President), Jeff Swartzentruber (Board Secretary), and Carmela Ulin (Human Resource Coordinator).  The Board discussed the contract and the fees in the contract for the services to be rendered.

Denise Chittick moved to approve consulting contract with Grundmeyer Leader Services as presented with the fee for services not to exceed $15,000.  Jake Snider seconded the motion.    Motion carried 7-0.

Adjournment

The meeting adjourned at 6:40 p.m.

February 28, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 28, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

District Transportation Report

Teresa Hartley, Transportation Director, provided a presentation on the District’s transportation activities, initiatives, challenges and celebrations. Mid-Prairie is the 5th largest district in the state covering 215 square miles.  There are 15 daily bus routes driving 965 total miles per day, or almost 225,000 miles per year to transport 447 students each day. Activity Trip miles total over 51,000 per year.  Focus in the presentation included efforts to interact with Community, Drivers, and Students.  The Board asked questions for clarification on support on buses and thanked Teresa and Transportation for all of the work and care that is taken each day.

Middle School Activities Report

Nathan Carlson, Middle School Activities Director, provided a presentation on Middle School Activities over the past 16 months.  He discussed the updates to equipment and uniforms, and some of the positive events that have happened.  He discussed the new initiatives with officials.  He also touched on Middle School fine arts and the success that we are experienced.  He also discussed some hopes for the Middle School program and activities including need for space—facilities upgrades, coaching support, recognition of numbers of students participating, and working at consistent soccer planning.   

Bond Referendum

Superintendent Schneider reported on the status of the preparations for the March 1, 2022 election for the Bond Referendum.  The Board Encouraged people present to get out to vote tomorrow..

Board Member and Administrator Dialogue

There are plans to cancel the March 8th School Day as the Boys Basketball is playing at State.  This day will be made up on April 15th.  Should the boys win on Tuesday, School will be cancelled on March 10th.  Should the boys win on Thursday, the next game will be March 11th and there will be a half day of school that day.  Because of no School on March 8th, there will be no Wednesday early out.  This will also change the Middle School Parent Teacher Conferences from March 10th to March 24th.

Board Development and Inservice Activities – Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda – Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

Persons from the public spoke on issues related to bullying and actions that may need to be taken.  The citizens are working on solutions and asked to work with the District Diversity Committee.

Another person from the public shared concerns about the volunteer and visitor definitions in the Board Policy, and who is allowed to be in the building with students.  A parent that served the on the committee shared concerns about the policy and how it is being carried out if the information shared on social media is accurate.

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 14, 2022;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for February 28, 2022;

Open Enrollment Requests

Elizabeth Steele requests Zayden Liles (Grade 1), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Shantell Krabill requests Gabriel Krabill (Grade 3) and Nita Krabill (Grade 1), attend Mid-Prairie from Williamsburg Community School District for the 2021-22 School Year;

Daniel Grove requests Cael Grove (Grade 9), and Myles Grove (Grade 11) attend Mid-Prairie from English Valleys Community School District for the 2022-23 School Year;

Megan Morrison requests Emma Morrison (Grade 1) and Makenna Morrison (Grade 3), attend Mid-Prairie from English Valleys Community School District for the 2022-23 School Year;

Sue Gingerich requests Elise Gingerich (Grade 9), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;

Nathaniel Lavely requests Edward Lavely (Grade 2), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Karen Shafer-Waters requests Reece Waters (Grade 8), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Madelynn Dickinson requests Reid Dickinson (Alternative Kindergarten), attend Mid-Prairie from Keota Community School District for the 2022-23 School Year;

Sarah Stoutner requests Reese Stoutner (Alternative Kindergarten), attend Mid-Prairie from Keota Community School District for the 2022-23 School Year;

Nikaia Feltes requests Emmerson Feltes (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2022-23 School Year;

Brittany Coleman requests William Bethel (Grade 8) and Jordan Ernst (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2022-23 School Year;

Joy Kim requests Isaac Kim (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2022-23 School Year;

Andrew Klewin requests Celina Klewin (Grade 1) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2022-23 School Year;

Chad and Jessica Engelkes requests Blake Engelkes (Grade 1), Chase Engelkes (Grade 9), Katelyn Engelkes (Grade 5), and Kimberly Engelkes (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2022-23 School Year;

Shannon Babbitt requests David Babbitt (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Cody and Kelli Bateman request Zane Bateman (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Elisabeth Chiang requests Susan Chiang (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Lindsey Griffin requests Edith Griffin (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Shawna Haines requests Aria Haines (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Teresa Naso requests Lilia Naso (Grade 12) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Maria Scott requests Adia Scott (Grade 6) and Dalton Scott (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Amanda Stamp requests Benjamin Stamp (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Kelsey Steffen requests Peter Steffen (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Aaron Stump requests Oliver Stump (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Laura Whitmore requests Brenton Whitmore (Kindergarten) and Katlyn Whitmore (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Rachel Gray requests Eden Gray (Grade 2), Lena Gray (Grade 4), Micah Gray (Kindergarten), Noah Gray (Grade 8), and Zoe Gray (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Thomas and Shyra Warwick request Myles Warwick (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Keota Community School District for the 2022-23 School Year;

Ryan and Christine Oberman request Amelia Oberman (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2022-23 School Year;

Lauren Thomsen requests Jonathan Thomsen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Solon Community School District for the 2022-23 School Year;

Philip and Nicole Gross request Mackenzie Gross (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2022-23 School Year;

Mari Ethridge requests Mack Ethridge (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

Karenza Yoder requests Liam Yoder (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

Madeleine Westfall request Kevin Westfall (Grade 11) attend Highland Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Nicole Castillo, High School Paraprofessional, $14.18 per hour;

Contract issued to Matt Freel, High School Girls Assistant Track Coach, $2,960 per annum;

Contract issued to Aaron Coghlan, Middle School Track Coach, $2,473 per annum;

Contract issued to Brad Tornow, High School Assistant Baseball Coach, $2,850 per season;

Resignation of Nikole Eichelberger, First Grade Teacher, $43,437 per annum, effective the end of the 2021-2022 Contract Year;

Resignation of Ames Molsberry, Third Grade Teacher, $48,188 per annum, effective the end of the 2021-2022 Contract Year;

Resignation of Cyndi Michel, West Elementary Paraprofessional, $14.39 per hour, effective February 28, 2022;

Fundraising Requests

High School Boys Basketball requests approval to raise funds through the sale of State Basketball T-Shirts using the on-line store with proceeds to be used for apparel for players, coaches, payment for volunteer coaches and team equipment;

Timberline Service Agreement – Agreement to provide Medicaid Billing and Data evaluation services;

Jake Snider seconded the consent items.  Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

Board Development and Inservice Activities

Board President Pickard asked the Board to consider a Board Education Activity with Tammi Drawbaugh with IASB to provide input and to discuss topics pertinent to the Mid-Prairie School Board.  Discussion of potential dates either before a Board Meeting on a day not on the night of a Board Meeting.  The Board in general agreement that this is a great idea.  It is preferred that it would be in an evening.  President Pickard will send out a survey to determine the most preferred time in April with the dates that work in Drawbaugh’s schedule.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 21, 2022, at 6:15 p.m. at the Central Office Community Room as Monday, March 14, 2022 is the first day of Spring Break week.

Gabrielle Frederick moved that the meeting currently scheduled on March 14, 2022, be moved to March 21, 2022 at 6:15 p.m.  Seconded by Denise Chittick.  Motion carried 7-0.

With the change in dates, it was noted that releasing bills will take place prior to the next Board Meeting with the Board approving the payment of bills after the fact.  The Board appeared to be comfortable with this reality.

Agenda items for the March 21, 2022 will include: A report on bullying; A work session item to discuss new Staff hiring policies; A work session item to discuss the governor’s announced SSA of  2.5% and February 17, 2022 law a $1,000 retention bonus paid by state monies with some restrictions – is there something that we need to do for Support Staff; and discussion of the definition of a visitor and a volunteer as outlined in the Board Policy.

Adjournment

The meeting adjourned at 7:30 p.m.

February 14, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 14, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

WORK SESSION

Home School Assistance Program Presentation

Rachel Kerns, Home School Assistance Program Director and her Assistant Director Molly Steinbrech provided a presentation to the Board.  Currently there are 481 students from 21 different districts in the Mid-Prairie Home School Assistance Program.  They shared the daily activities in the building ranging from 118 students to 50+ on any given day.  There are 82 students in the Strings Program and 30+ students in the Band Program.  There is a focus on parent directed learning within the HSAP program.  There are parent led club programs as well in the building with emphasis on building community within the programs.  A handout with the highlights of the program was provided by Kerns and Steinbrech.  Graduates of the MP HSAP program will total between 20 to 22 students in 2022, compared to 27 in the class of 2021.  The Board expressed appreciation for the work of the HSAP personnel and asked questions about the program and comparability to other districts with HSAP programs.

Bond Referendum

Superintendent Schneider reported on the status of the preparations for the March 1, 2022 election for the Bond Referendum.  He reported on various speaking engagements and meetings with various groups to discuss the projects and to answer questions.  He shared about upcoming meetings at the Middle School and High School.  He discussed a mailing that will be released later this week to educate the constituencies.  He also noted the various social media postings.  The Board asked questions about the activities and discussed sentiments that are being heard on the projects and the two questions on the ballot. 

Guidance Counselor and High School English Teacher Positions

Superintendent Schneider and High School Principal Chuck Banks discussed the proposal to increase the FTE for a High School English Teacher from 0.5 FTE to 1.0 FTE.  This will provide opportunities for additional English Language Arts Courses to be offered while also allowing class sizes to remain as low as possible as our Student Population Increase.  Current class sizes for English 9 and English 10 are approximately 18 students.  In addition, finding a quality half-time teacher has proven to be extremely difficult from past experience.

Superintendent Schneider and High School Principal Banks and Middle School Principal Rob Hruby discussed the proposal to add a 1.0 FTE Grades 5 to 12 Guidance Counselor to be shared between the Middle School and High School.  Due to the increased need for social emotional health support, transitional support, increasing class size, and other factors, the administrative team recommends this additional position.  In the current situation, the High School and Middle School Counselors find themselves in a reactive mode.  Adding this position would also allow the position currently shared between East Elementary and Middle School to support only elementary students.  Roles, responsibilities and schedules with a new position and current staff would be determined later based upon needs and strengths.  Both positions would be proposed to start in August of 2022.

300 Series, School Board Policies - Administration

Superintendent Schneider led the Board through a review of the 300 Series School Board Policies.   He started the review by discussing the IASB model policies and comparing them to the current policies in place for the District.  He started at the beginning of the section and progressed in numerical order.  At 7pm, the Board transitioned to the Business portion of the meeting with intent to continue and complete this agenda item at the end of the Business portion of the meeting.

Board Development and Inservice Activities – Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 24, 2022;

Finance Report

The Finance Report for January 2022;

Payment of Bills

The bills as listed for February 14, 2022; and Prepaid Bills;

Open Enrollment Requests

Donny Kading requests Allison Kading (Grade 8), attend Mid-Prairie Virtual Academy from Benton Community School District for the 2021-22 School Year;

Denny and Marnie Schrader request Caroline Schrader (Grade 8), Holden Schrader (Grade 5), Madeline Schrader (Grade 11) and Gavin Schrader (Grade 4), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Crystal Carr requests Jackson Carr (Grade 3), Cameron Carr (Grade 7), and Weston Carr (Grade 5), attend Mid-Prairie Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Dawn Stultz requests Jesse Stultz (Grade 9), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;

Tamara Buchmayer requests Kristy Buchmayer (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Marisa Tulliana-Holtz and Joseph Holtz request Benjamin Lopiccalo (Grade 6), attend Mid-Prairie from Tri-County Community School District for the 2022-23 School Year;

Michael Barr requests Josiah Barr (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Hannah Liddell requests Ezekiel Liddell (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Kelly Nebel requests Clark Nebel (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2022-23 School Year;

Carla Seele requests Sophia Seele (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Liberty Community School District for the 2022-23 School Year;

Justin and Shalee Slaubaugh request Maple Slaubaugh (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Kathryn Schneider, Middle School Softball Coach; $1,827.00 per annum;

Contract issued to Olivia Tucker, 8th Grade Boys Basketball Assistant Coach; $1,522.50 per annum;

Contract issued to Jamie Clark, 7t Grade Track Coach, $2,217 per season;

Contract issued to Beth Reeves, High School Math Teacher for 2022-2023 School Year, $62,101.00 per annum (2021-2022 Contract Equivalent);

Resignation of Jeff Murphy, High School Assistant Football Coach, $4,138.00 per annum, effective 1/27/2022;

Resignation of Norman Brooks, Middle School and HSAP Band Director, $64,729 per annum, effective end of the 2021-2022 Contract Year;

Resignation of Beth Spenler, East Elementary and Middle School Special Education Teacher, $64,729 per annum, effective end of the 2021-2022 Contract Year;

Resignation of Kurtis Broeg, High School Teacher; $65,834 per annum, effective end of the 2021-2022 Contract Year;

Resignation of Jessica Nafziger, Middle School Nurse, $43,437 per annum, effective end of the 2021-2022 Contract Year;

Resignation of Marian Marley, High School Science Teacher, $64,137 per annum, effective end of the 2021-2022 Contract Year;

Resignation of Katelynn Barthelman, East Elementary Second Grade Teacher, $43,437 per annum, effective end of the 2021-2022 Contract Year;

Caitlyn Carlson, West Elementary 4th Grade Teacher, $42,203 per annum, effective end of the 2021-2022 Contract Year;

Fundraising Requests

Mid-Prairie Dance Team requests approval to raise funds through sponsorship letters to raise funds for uniforms, costumes, poms, choreography fees, accessories, banquet items, and team awards;

Mid-Prairie Boys and Girls Golf Teams request approval to raise funds through a 1-day indoor golf clinic to purchase practice equipment, greens fees, driving range fees, coaches gear, and food for all day tournament plans;

FCCLA and the High School Student Leadership Team request approval to raise funds through the Mid-Prairie Mini Dance Marathon and related activities for helping children and families experiencing childhood cancer;

Synchrony Contract

Contract with Synchrony to renew the Employee Assistance Program Contract for a twelve-month time period. 

Mary Allred seconded the consent items.  Motion carried 7-0.

Student Learning

Guidance Counselor Position

Board President Pickard asked if there were any further questions on the recommendation to add a shared Guidance Counselor between the Middle School and High School.

Gabrielle Frederick moved to approve the recommendation to add a 1.0 FTE Position for Guidance Counselor to be shared by the Middle School and High School starting with the 2022-2023 School Year.  Jake Snider seconded the motion.    Motion carried 7-0.

High School English Teacher

Board President Pickard asked if there were any further questions on the recommendation to add a full-time High School English Teacher position.  The Board asked questions about the program and candidate qualifications.

Gabrielle Frederick moved to approve the recommendation to add a 1.0 FTE High School English Teacher from the current 0.5 FTE starting with the 2022-2023 School Year.  Denise Chittick seconded the motion.    Motion carried 7-0.

2022 2023 School Calendar

Superintendent Schneider shared the 2022-2023 School Calendar and Calculation of Instructional Hours documents for the 2022-2023 School Year as recommended by the IBB Committee.  There are an increased number of early outs due to a change in the schedule at the Middle School that shifts the shortest school day to East Elementary for next year.  The shortest building school day increases by 10 minutes from the 2021-2022 School Year.  Board members discussed the timing of certain days off before or after certain breaks and the impact upon student attendance.

Denise Chittick moved to approve 2022-2023 School Calendar as presented.  Gabriella Frederick seconded the motion.    Motion carried 6-1 with Pickard voting no.

Finance

HSEC Ventilation Bids

Superintendent Schneider and Shive-Hattery’s Tim Fehr reported on the February 8, 2022 bid document opening for the Home School Education Center Ventilation Project. There were three bidders for the project with bids ranging from $574,200 to $607,000.  The low bid was roughly $200,000 over the initial estimate primarily due to the materials and mechanicals—inflation factors have a significant impact on HVAC trades.  While it is believed that these prices could come down, though it is a matter of timing and when, there is also a concern by the Board that prices may not go down, but continue to trend up.  While this project was projected to come from ESSER III, these bids exceed the amount planned from ESSER III.  The overage would need to come out of SAVE or PPEL.  It is recommended the bid be awarded to City Construction Newco LLC at the bid amount of $574,200 contingent on their written acknowledgement of the addendum and honoring their bid amount.

Gabrielle Frederick moved to award the bid to City Construction Newco LLC for the HSEC Ventilation Project in the amount of $574,200 contingent on receipt of their written acknowledgement of the addendum and verification of the bid.  Mary Allred seconded the motion.    Motion carried 7-0.

Flexibility Account Spending Resolution

Superintendent Schneider noted that the Flexibility Transfer Account Resolution was passed at the January 24, 2002 Board Meeting.  The resolution passed allowed for the transfer of $259,000 from Home School Assistance Program to the Flexibility Account.  A resolution is also required to approve the spending and spending plan for the funds transferred to the Flexibility Account. 

Marianne Schlabach moved to approve Resolution 021422 Directing Expenditures from the Flexibility Fund and read pertinent parts of the resolution.  Gabrielle Frederick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick       - yes                      Mary Allred                        - yes

                          Jed Seward                   - yes                     Jeremy Pickard                  - yes

                          Marianne Schlabach     - yes                     Jake Snider                        - yes

                          Denise Chittick              - yes

Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

300 Series, School Board Policies - Administration

Superintendent Schneider continued the review of the 300 Series School Board Policies at the point in the policy series where the earlier Work Session agenda item was halted.  The Series 300 School Board Policies review was completed.  Next steps are to make the changes as noted in the review and bring the changes back to the Board for review of changes and approvals.

Board Development and Inservice Activities

The Colors activity would be something to be considered. IASB on-site Board orientation to on-board new board members.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, February 28, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Transportation Report, Middle School Activities Report, and discussion about the first Board Meeting in March.

Adjournment

The meeting adjourned at 7:50 p.m.

January 24, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School Multi-Purpose Room, Wellman, IA  52356

January 24, 2022 – 6:00 p.m.

www.mid-prairie.k12.ia.us

 

Vice-President Marianne Schlabach chaired the meeting as President Jeremy Pickard will be unable to be present at the meeting in its entirety.  Marianne Schlabach called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jeremy Pickard (left the meeting at 6:53 p.m.), Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  Mary Allred and Jeremy Pickard (left the meeting at 6:53 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Jeremy Pickard moved to adopt the agenda as presented.  Seconded by Jed Seward.  Motion carried 6-0.

WORK SESSION

Dinner with New Employees

The Board invited all new employees for the past two School Years to share a meal with the Board during this time, a count of 20+ new employees joined the Board.  Superintendent Schneider started the meeting this portion of the meeting after the meal.  The Board Members and new staff introduced themselves to each other.

Jeremy Pickard left immediately after this agenda item ended at 6:53 p.m.

Music Program Presentation

Collette McClellen provided a presentation to the Board on her High School curriculum, philosophy, and the various support for students.  She also walked through the performance calendar and behind the scenes efforts for the year.  The Board Members thanked her for her investment in our students and program.

BUSINESS MEETING

Public Forum– 7:00 p.m. – No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 10, 2022;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for January 24, 2022;

Open Enrollment Requests

Michelle Phillips requests Arkana Allen (Grade 6) and Xavier Allen (Grade 2), attend Mid-Prairie from Clear Creek Amana Community School District for the 2021-22 School Year;

Logan and Faith Lee request Layken Lee (Grade 7) and Trig Lee (Grade 5), attend Mid-Prairie from English Valleys Community School District for the 2022-23 School Year;

Krystal McFadden requests DeClan McFadden (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Mark and Gwen Hostetler request Rachel Hochstetler (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Amy Hartsock-Williams, High School Head Softball Coach, $6,427.20 per season;

Work Agreement issued to Tanya Kennedy, Paraprofessional East Elementary; $14.18 per hour;

Fundraising Requests

FCCLA requests approval to raise funds through the sale of strawberries from February 2nd to 16th in order to provide leadership events, community service projects, and school service projects;

Middle School Student Leadership Team and High School FCS Classes request approval to raise funds through donations for the cost of an Etiquette Dinner learning experience for Eighth Grade Students;

Appointment of Level I Investigators for the Mid-Prairie School District

The Principals are appointed as Level I Investigators – Amy Shalla, Rachel Kerns, Robin Foster, Rob Hruby, Greg Jergens, Chuck Banks, and Frank Slabaugh are named.  Superintendent Schneider is appointed as the First Alternate to the Level I Investigators. 

Denise Chittick seconded the consent items.  Motion carried 5-0.

Student Learning

Honor Girls Cross Country

Superintendent Schneider recognized the High School Girls Cross Country Team and Mark Hostetler for their success in winning 5 consecutive state cross country titles.  The Board thanked Mark for not only the success of the program on the course, but building character and other positive traits within each individual in the program.

Public Hearing at 7:15 PM – Fund Transfer to Flexibility Account

Board Vice-President Schlabach opened the Public Hearing for comments and questions on the $259,000 proposed transfer of funds from the Home School Assistance Fund Balance to the Flexibility Account.  No one from the public commented.  Schlabach closed the Public Hearing at 7:17 p.m.

Fund Transfer to Flexibility Account

Vice-President Schlabach asked for a motion to approve the Flexibility Account Transfer Resolution. 

Gabrielle Frederick moved to approve Resolution 012422 Flexibility Fund Transfer from the Home School Assistance Program Fund Balance to the Flexibility Account in the amount of $259,000 and read pertinent parts of the Resolution.  Denise Chittick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes    

                           Mary Allred                       - absent

                          Jed Seward                       - yes   

                         Jeremy Pickard                  - absent

                         Marianne Schlabach          - yes     

                         Jake Snider                        - yes

                         Denise Chittick                   - yes

Motion carried 5-0.

Public Hearing – 7:20 PM – HVAC Specifications, HSEC

Vice-President Schlabach opened the Public Hear for comments and questions on the HVAC Project Specifications.  Tim Fehr, Shive-Hattery representative was present to provide input and to answer questions.  Tim provided brief comments on the Home School Education Project.  The project is to be started during the 2022 Summer break with a system startup date in the third week of August.  No one from the public spoke. The Board asked questions about the project of Fehr for clarification.

Second Reading, School Board Policy 407.1, Licensed Employee Resignation

Superintendent Schneider reviewed for the Board Policy 407.1, which allows the Board to set an annual incentive for licensed employees resigning their employment with the district after the current year. At the meeting of January 10, 2022, the Board passed on First Reading the Policy 407.1 with changes to the incentive dates of the non-renewal incentive for licensed early resignations for the 2021-2022 School year to the third Friday in February, and prior to the third Friday of March.

Gabrielle Frederick made the motion to approve on Second Reading Board Policy 407.1 a non-renewal incentive for licensed early resignations for the 2021-2022 School year to the third Friday in February, and prior to the third Friday of March.  Denise Chittick seconded the motion.    Motion carried 5-0.

Determine Incentive for Early Resignation of Licensed Employees

Superintendent Schneider then discussed the proposed amounts for 2021-2022 Fiscal Year as these amounts are to be set each year.  He recommends the incentive for the third Friday in February to be $2,000 and by the third Friday in March to be $1,000.  The Board discussed the amounts proposed and asked additional questions for clarification.

Gabrielle Frederick moved to approve the amount of $2,000 as the incentive for the Third Friday in February and the amount of $1,000 as the incentive before the third Friday in March in Fiscal Year 2021-2022.  Denise Chittick seconded the motion.    Motion carried 5-0.

Bond Referendum Discussion

Superintendent Schneider led the discussion of the current status for the preparations for the March 1, 2022 election for the Bond Referendum.  There are two types of posters available to be placed around the community.  A website is set to go live on Tuesday or Wednesday, January 25-26, 2022 to include a number of items to educate and communicate the projects and process.  There are two questions on the ballot.  The first question will contain the issuance of $26,300,000.00 of General Obligation Bonds.  The second question will be asked for the Debt Service Levy Rate to be raised from the current $2.70 per thousand dollars of assessed value to $4.05 per thousand dollar of assessed value.  Both questions need to pass the election by 60% majority plus one vote in order for the proposed projects to proceed.  Schneider presented the various educational resources that have been developed including the Frequently Asked Questions (FAQ) document, the visual boards of the projects, and the website with the information. He asked for input on the FAQ document for additions, or changes.  The Board clarified that the Debt Service Levy Rate is anticipated to increase to $3.30 from the current $2.70 and not go to the $4.05 highest new rate.  The Board asked questions and made observations about the current information available.  The Board expressed appreciation for the ideas already in place and in development to make this information readily available to educate the public.

Work Session

300 Series, School Board Policies - Administration

Superintendent Schneider asked that this agenda item be tabled to the next meeting due to time constraints in the review of the policies.

Board Development and In-service Activities – None for this meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday February 14, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Board Policy Series 300, Home School Program Presentation, HSEC HVAC Bids, and Flexibility Funds Spending Resolution.

Adjournment

The meeting adjourned at 7:52 p.m.

January 10, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 10, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider (arrived at 6:20 p.m.).

Board members absent:  Gabrielle Frederick and Jake Snider (arrived at 6:20 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

WORK SESSION

District Family and Consumer Science Program

Glenda Seward, High School FCS Teacher and Carrie Schweitzer, Middle School FCS Teacher presented the District FCS program approach and philosophy for the Board.  Schweitzer started by discussing the Middle School program for grades 6 to 8 with sewing, “at home” cooking, and nutrition skills.  She provided some plans/options/dreams for future curriculum for students. Seward discussed the High School program.  She noted that Sarah O’Rourke teaches human services and Seward teaches the culinary courses.  These two pathways in High School FCS are open to all students.  Seward discussed the course offerings for both pathways.  She also discussed the career possibilities in both pathways.  Seward finished the presentation with the Greenhouse project where they grow herbs and plants for use in the classes.  The Board asked questions for clarification and understanding.  The Board thanked the teachers for their commitment to the students and the programs.

Jake Snider arrived during this agenda items at 6:20 p.m.

Teacher Recruitment and Retention

President Pickard requested this agenda item in recognition of current teacher shortages and future issues related to teacher recruitment and retention.  Superintendent Schneider discussed the continued issues related to staffing. Schneider noted a list of ideas to begin to brainstorm the issue.  The list includes the Early Resignation incentive, Teacher Academy with Kirkwood, Guaranteed Interview for Mid-Prairie Alumni, Signing Bonus for hard to fill positions, Helping to Pay Student Loans of teachers, Attendance/Wellness Bonus, and Teacher Apprenticeships for students interested in teaching—currently this is not possible per legislature, but could be an idea to push out to the Department of Education and to State Legislators.  Pickard and Schneider encouraged other ideas from the Board and other in attendance.   Ideas included:  Housing Allowance for living in the District, peanutbutter.com is a place to look, building trades program to build a house in the District for apprenticeships and/or pre-apprenticeships experiences, retention incentives for teachers at milestone years, and a suggestion to poll teachers on types of ideas that seem to be appealing to teachers.

Licensed Employee Resignation

Superintendent Schneider discussed the need to set values and timing for the current Board Policy 407.1 on Licensed Employee Resignation Policy for 2021-2022 School Year.  This allows the District to begin to recruit open positions earlier.  He discussed some options to either move up the date in the two levels for the early resignation incentives or the expanded to 3 levels.  One idea he noted with the 3 levels was to have the first Incentive by the second Friday in February; second Friday in March; and third incentive be the second Friday in April.  The Board discussed that maybe the two dates should be moved to the third Friday of February and March.  Action could be taken during the Business Meeting.

Board Member and Administrator Dialogue

Rachel Kerns of the Home School Program noted the very positive changes between Home School and Virtual Academy.  Virtual Academy will have 18 students for the second semester.  Board member Snider expressed concerns for teachers stress levels increasing.  Recognition for the short term versus long term impacts was expressed for these stress levels.  Discussion on these concerns will continue as part of teacher recruitment and retention.

Board Development and Inservice Activities – Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda– Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of December 13, 2021, and December 20, 2021;

Finance Report

The Finance Report for December 2021;

Payment of Bills

The bills as listed for January 10, 2022; and Prepaid Bills;

Open Enrollment Requests

Tim and Molly Davin request Thomas Davin (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Morgan Rodgers requests Antone Larimer (Grade 10) and Jasper Larimer (Grade 10), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Megan Libe requests Noelle Star (Grade 7), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Aaron Coghlan, MS Assistant Boys 7th Grade Basketball, $1,766.10 per annum;

Contract issued to Lynnette Poll, HS Assistant Girls/Boys Track Coach, $3,617.46 per season;

Resignation of Lynnette Poll, MS Girls Track Coach, $3,028.82 per season, effective December 16, 2021;

Fundraising Requests – None presented at this time;

Jed Seward seconded the consent items.  Motion carried 6-0.

Student Learning

Resolution Ordering an Election on the Issuance of $26,300,000 General Obligation Bonds

President Pickard noted the Resolution to Order the Election for the General Obligation Bonds with the presentation of the petitions by the public to Pickard and Gabrielle Frederick.  Upon passage of the resolution, the goal is to begin to educate the voters on the project and details of the questions on the ballot.  The last bond election in 2014 passed with 74% approval while requiring 60% plus one vote to pass.  The Board expressed appreciation for the past strong community support of these types of projects.

Board Secretary Swartzentruber informed the board the petition drive by the public constituencies of the Mid-Prairie Community School District have produced more than the 272 minimum signatures required from eligible electors to call for a Bond Referendum on March 1, 2022.  The 272 signature requirement represents 25% of the 1,085 voters who cast votes in the November 2, 2021 School Board Election from the three counties—Washington, Johnson, and Iowa—in which the boundaries of the Mid-Prairie Community School District fall.  The actual signature received totaled nearly 500.

Superintendent Schneider summarized the Resolution as it includes both the Proposition—Election Item—to Issue $26,300,000 of General Obligation Bonds and the Proposition; and the Election Item—to raise the maximum levy rate for Debt Service from $2.70 per Thousand Dollars to $4.05 per Thousand Dollars.

The Board discussed the Resolution contents and the maximum Debt Service Levy Amount in the education of the constituencies as to the upper limit and that it cannot go higher than the current proposal on this bond referendum allows for with the $26,300,000 issue with the estimate that bond proceeds would raise the debt levy from the $2.70 maximum by $0.60 to $3.30 per thousand.  The $3.30 is much below the $4.05 per thousand.  There is no intent to go to $4.05 at this time should the referendum pass.   

Marianne Schlabach moved to approve the Resolution Ordering a Special Election on the Issuance of $26,300,000.00 General Obligation School Bonds and on raising the maximum Debt Service Levy to $4.05 per thousand of assessed value by reading portions of the prepared Resolution.  Jake Snider seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - absent 

                           Mary Allred                       - yes

                          Jed Seward                       - yes       

                          Jeremy Pickard                  - yes

                          Marianne Schlabach          - yes 

                          Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Subsequent to passage of the resolution Superintendent Schneider again emphasized the educational efforts that need to begin.  These efforts may not begin in the many facets needed.

Behavioral Special Education Paraprofessional

Superintendent Schneider discussed the need for a Behavioral Paraprofessional at East Elementary School.  A high level position description was shared with the Board.  There are a significant number of students with behavioral education plans.

Marianne Schlabach moved to approve the creation of a position for a Special Education Behavioral Paraprofessional at East Elementary School.  Denise Chittick seconded the motion.    Motion carried 6-0.

SBRC Request for Additional Allowable Growth for At-Risk & Drop Out Prevention Program

Superintendent Schneider introduced the annual resolution for consideration.  The request is for Modified Supplemental Aid for 2022-2023 Dropout Prevention Program of $254,665.00 to implement the At-Risk and Dropout Prevention program plans.  The local match component is $84,888.00.  It is recommended that the Board pass this resolution prior to the January 15, 2022 deadline.

Marianne Schlabach moved to approve the resolution by reading Resolution 011102201 for Additional Allowable Growth for Modified Supplemental Aid of $254,665.00 for implementation of the 2022-2023 School Year At-Risk and Dropout Prevention program plans.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - absent  

                           Mary Allred                       - yes

                          Jed Seward                       - yes 

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes     

                         Jake Snider                        - yes

                         Denise Chittick                  - yes

Motion carried 6-0.

First Reading, School Board Policy 407.1, Licensed Employee Resignation

Superintendent Schneider spoke about Board Policy 407.1 which allows the Board to set an annual incentive for licensed employees resigning their employment with the district after the current year.  Quality replacements can be hired more easily.  During the Work Session he suggested the amounts for the Licensed Employee Resignation Policy for 2021-2022 School Year to be expanded to 2 or 3 incentive dates and for this year.  Incentive by the third/second Friday in February; second/third Friday in March; and/or the second Friday in April.

Marianne Schlabach made the motion to approve on First Reading of Board Policy 407.1 a non-renewal incentive for licensed early resignations for the 2021-2022 School year to the third Friday in February, and prior to the third Friday of March.  Mary Allred seconded the motion.    Motion carried 6-0.

Finance

Set Date and Time for Fund Transfers to Flexibility Account

Superintendent Schneider noted that a Public Hearing for the transfer of Flexibility Funds from the Home School Assistance Program to the General Fund needs to be set.  The amount to be transferred from the Home School Assistance Program is $259,000.  These are unspent funds available after the HSAP has completed the program expenditures for the prior year.  The Public Hearing is proposed for Monday, January 24, 2022 at 7:15 p.m. in the Mid-Prairie Multi-Purpose Room. 

Marianne Schlabach moved to set the Public Hearing on Flexibility Fund Transfer for January 24, 2022 at 7:15 p.m. in the Mid-Prairie High School Multi-Purpose Room.  Mary Allred seconded the motion.    Motion carried 6-0.

Adult Lunch Prices

Superintendent Schneider noted the current Adult Lunch Price for the 2021-2022 School Year is set at $3.85.  Per the State Nutrition Procedures, this price is $0.10 too low. The Price needs to be raised to $3.95 for an adult lunch effective immediately.  Board action is required to raise the price. 

Denise Chittick moved to approve the price of an Adult Lunch at $3.95 effective immediately.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Ahlers Cooney Agreement

Superintendent Schneider noted the engagement letter with Ahlers Cooney dated December 27, 2021 for the agreement to between the District and Ahlers Cooney to work on the various bond issues under consideration up to and after the Bond Referendum on March 1, 2022.  Upon approval the letter will need to be signed by School Board President Pickard.

Marianne Schlabach moved to approve the Engagement Letter with Ahlers Cooney for Mid-Prairie School District Bond Election – 2022 as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

ESSER HVAC Projects

Superintendent Schneider shared the Scope and Cost Estimates prepared by Shive-Hattery, Architects the cost of the Middle School Media Center and Choir Room HVAC Upgrades for $330,000, and the cost of the Home School Education Center (HSEC) HVAC Upgrade for $370,000.  The HSEC project will be taken from the ESSER III (COVID) Funds.  As the Middle School project has not been discussed before, it could be moved out of the public hearing and bidding queue and held until the bond issue is approved or taken from SAVE Funds at a later time.  However, it is noted that the age of the Middle School HVAC Units are beginning to create a more urgent need, yet not yet an emergency.  A Public Hearing needs to be set for the public to review the form and specifications for the project or projects on January 24, 2022 at 7:20 p.m.

Marianne Schlabach moved to set the Public Hearing on the Home School Education Center HVAC project specifications for January 24, 2022 at 7:20 p.m. in the Mid-Prairie High School Multi-Purpose Room.  Mary Allred seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

Board Development and Inservice Activities – Nothing was added at this time.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 24, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Two Public Hearings set this evening; and a Presentation by Music Departments in the District.

Adjournment

The meeting adjourned at 7:54 p.m.

 

December 20, 2021 SPECIAL BOARD MTG.

Mid-Prairie Community School District 

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

December 20, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  None.

Staff Present:  Superintendent Mark Schneider, Business Manager/Board Secretary Jeff Swartzentruber

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 7-0.

Public Hearing – 6:20 PM – Proposed Issuance of Approximately $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds

President Pickard opened the Public Hearing for comments and questions.  No one was present for comment.  No comments were made.  Pickard closed the public hearing at 6:21 p.m.

Resolution to Approve Supporting the Proposed Issuance of Approximately $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds

Pickard asked for a motion on the resolution to support the issuance of the $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds.

Gabrielle Frederick moved to approve the Resolution Supporting the Proposed Issuance of Approximately $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds and read portions of the resolution.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes     

                           Mary Allred                       - yes

                          Jed Seward                       - yes  

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes          

                         Jake Snider                        - yes

                         Denise Chittick                   - yes

Motion carried 7-0.

Secure Entries Report at District Attendance Centers

As required by State Law, Superintendent Schneider reported the District priorities and solutions in the use of revenues for secure entries of the District’s Attendance Centers.  This report is required before the District expends Infrastructure Sales, Services and Use Tax Revenues for athletic facility infrastructure projects.  His report, with the use of a prepared document includes 27 actions taken for building security to date, was shared in detail with the School Board and those present for the meeting.  He expanded on the entrance security at each of the four Attendance Centers and the Home School Education Center.  The Board asked questions for clarification of a number of the 27 items.

Public Hearing – 6:35 PM – Proposed use of SAVE Bonds for an Athletic Infrastructure Project

President Pickard opened the Public Hearing for comments and questions.  No one was present for comment.  No comments were made.  Pickard closed the public hearing at 6:37 p.m.

Resolution to Support the Proposed Use of SAVE Bonds for Athletic Infrastructure Project

Pickard asked for a motion on the resolution to support the proposed use of SAVE Bonds for Athletic Infrastructure Project.

Gabrielle Frederick moved to approve the Resolution to Support the Proposed Use of SAVE Bonds for Athletic Infrastructure Project and read portions of the resolution.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes  

                           Mary Allred                       - yes

                          Jed Seward                       - yes 

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes 

                         Jake Snider                        - yes

                         Denise Chittick                   - yes

Motion carried 7-0.

Adjournment

The meeting adjourned at 6:39 p.m.

December 13, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

December 13, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach (arrived at 6:25 p.m.), Jed Seward (arrived at 6:49 p.m.), and Jake Snider (arrived at 6:18 p.m.).

Board members absent:  Marianne Schlabach (arrived at 6:25 p.m.), Jed Seward (arrived at 6:49 p.m.), and Jake Snider (arrived at 6:18 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 4-0.

WORK SESSION

District Computer Science Program

Rob Hruby, Middle School Principal introduced a group of teachers representing all buildings to discuss the Computer Science Program in the District.  They began with defining Computer Science within the Mid-Prairie District as a whole, and reviewed the recent timeline of events for the program.  Then they focused on the educational programs for Computer Science at the Elementary, Middle School, and High School levels specifically.  The provided examples of activities used with students and had the Board participate in an activity.  The Board expressed appreciation for the program and the efforts of the teachers to bring this into the classrooms.

Jake Snider arrived at 6:18 p.m. during this agenda item.

Marianne Schlabach arrived at 6:25 p.m. during this agenda item.

Jed Seward arrived at 6:49 p.m. during this agenda item.

Bond Issue Updates

Superintendent Schneider discussed the current status of the on-going work with regard to initiatives for a Bond issue referendum for March 1, 2022.  On Monday, December 6th, a group of community people met in the Community Room to discuss the process and the petitions and strategies to work at getting the petitions signed by January 5, 2022, with a goal of 850 signatures.  If enough signatures are gathered, the Board could act to proceed with the Bond referendum on March 1, 2022.  Schneider then asked for input from the Board on the types of questions to be included in the Frequently Asked Questions document. 

School Board Policies Review – Series 300 Marianne Schlabach arrived at 6:25 p.m. during this agenda item.

Board Member and Administrator Dialogue – Agenda item moved to the end of the meeting.

Board Development and Inservice Activities – Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda – Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 11, 2021, and December 6, 2021;

Finance Report

The Finance Report for November 2021;

Payment of Bills

The bills as listed for December 10, 2021; and Prepaid Bills;

Open Enrollment Requests

John Duder requests Katie Duder (Grade 10), attend Mid-Prairie from Highland Community School District for the 2021-22 School Year;

Hannah Liddell requests Boaz Liddell (Grade 1) and Josiah Liddell (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Personnel Items

No Contracts to be issued at this time;

Resignation of Stacy Jack, High School English Teacher, $19682.30 per annum, effective December 31, 2021;

Fundraising Requests – No Fund Raising Requests Presented for Approval;

Mary Allred seconded the consent items.  Motion carried 7-0.

Student Learning

High School Physical Education Exemption for Block Scheduling

Superintendent Schneider introduced and explained the Chapter 12 Waiver for High School PE. The District meets the requirements for in class minutes but not the day’s requirement because of the Block Scheduling of classes for students.  As a result, an exemption needs to be applied for so students meet the requirements.  It is requested that the Board approve the application for the exemption.  The public was given an opportunity at this meeting for comment—no comments were brought to the Board. 

Gabrielle Frederick moved to approve proceeding with the application of Exemption of the Chapter 12 Physical Education due to the fact that the high school has block scheduling.  Denise Chittick seconded the motion.  Motion carried 7-0.

Preschool Paraprofessionals

Superintendent Schneider outlined the need for a full-time Special Education Paraprofessional in the Preschool.  Individual Education Plans (IEP) in the preschool program are higher with additional adult support required in the IEP’s of the students. 

Gabrielle Frederick moved to approve the creation of a Preschool Special Education Paraprofessional at West Elementary for the 2021-2022 School Year as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Superintendent Commitment Statement

Superintendent Schneider shared the document that is normally presented for discussion and signatures by the Board and Superintendent the meeting after completing the Superintendent Annual Evaluation.   This document signals the Board’s intention, not legally binding, to extend a contract, or not, for the next School Year—2022-2023.  The document was circulated and signed by Board members present and by Superintendent Schneider.

Work Session

Completion of Unfinished Work Session Items

School Board Policies Review – Series 300

Superintendent Schneider discussed the review process for Board Policies.  He first discussed the overall process for reviewing the 10 specific School Board Policies Series.  This year the Board needs to review the 300 and 400 Series Policies.  He will first have the Policies for Series 300 shared to the Board for review.  A Google document will be established for the Board to document any policies that board members wish to discuss.  Schneider will also bring any updates that may be within the model policies from IASB.  The Series 300 will be reviewed in January followed by Series 400 soon after.

Board Member and Administrator Dialogue

This agenda item is included from the earlier Work Session agenda items. A number of the Principals shared of happenings in the buildings.  Superintendent Schneider reported that Cory Evans has started as Nutrition Director and is working with Amber Kempf, outgoing Nutrition Director.

Board Development and In-service Activities – Nothing reported at this time.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 10, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Presentation by K-12 Music, and Update on the Petition. Second Meeting in January is the Dinner for Board Members and New Employees.

Adjournment

The meeting adjourned at 7:20 p.m.

December 6, 2021 SPECIAL MTG.

Mid-Prairie Community School District  

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

December 6, 2021 – 6:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, and Jake Snider.

Board members absent:  Jed Seward.

Staff Present:  Superintendent Mark Schneider

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

Finance

Set Public Hearing for Approximately $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds

Superintendent Schneider discussed the process required for Public Hearing and information leading to the Resolution presented for consideration of the Board.  The Board asked questions for clarification. 

Gabrielle Frederick moved to approve the Resolution to set the Public Hearing for approximately $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds on December 20, 2021 at 6:20 p.m. at the Central Office Community Room.  Denise Chittick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes   

                           Mary Allred                       - yes

                          Jake Snider                       - yes     

                          Jeremy Pickard                  - yes

                          Marianne Schlabach          - yes    

                          Jed Seward                        - absent

                          Denise Chittick                  - yes

Motion carried 6-0.

Set the Public Hearing for Athletic Facility Infrastructure Project

Superintendent Schneider discussed the process required for Public Hearing and the Resolution presented for consideration of the Board.  The Board asked questions for clarification.   

Gabrielle Frederick moved to approve the Resolution to set the Public Hearing for the Proposed Use of the SAVE Revenue Bonds for an Athletic Facility Infrastructure Project on December 20, 2021, at 6:35 p.m. at the Central Office Community Room.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes    

                           Mary Allred                       - yes

                          Jake Snider                       - yes    

                          Jeremy Pickard                  - yes

                          Marianne Schlabach          - yes   

                          Jed Seward                        - absent

                          Denise Chittick                  - yes

Motion carried 6-0.

Adjournment

The meeting adjourned at 6:23 p.m.

November 22, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 22, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

RETIRING SCHOOL BOARD ANNUAL MEETING

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel (retiring), Jodi Meader (retiring), Jeremy Pickard, and Marianne Schlabach and Jed Seward (new) and Jake Snider (new).

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

Consent Items

Marianne Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 8, 2021;

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Accept Election Results

The Official Abstract of Votes as canvassed by the three counties on November 16, 2021, for the November 2, 2021, election was presented to the Board for acceptance.  A total of 2900 votes were cast in the election for 3 open seats.  The top three candidates receiving votes are the persons to be seated in the seats.  These include:  Jed Seward with 560 votes, Gabrielle Frederick with 419 votes, and Jake Snider with 365 votes. The other six candidates received votes ranging in totals from 349 votes to 185 votes. 

Mary Allred moved to accept the election results for the November 2, 2021 from the Official Abstract of Votes dated November 16, 2021.  Denise Chittick seconded the motion.    Motion carried 7-0.

Adjournment (Sine Die) The Board President adjourned “sine die” the final meeting of the 2020-2021 Board.

New Board of Education – Organization of the 2021-2022 Board

Board Secretary, Jeff Swartzentruber, called the meeting to order.

The Oath of Office was administered to Gabrielle Frederick, Jed Seward, and Jake Snider as the newly elected School Board members.

Next, the floor was opened for discussion for the Nominations for Board President and Vice-President. 

Nominations for President of the Board of Directors for the 2021-2022 school year: Marianne Schlabach nominated Jeremy Pickard for President of the Board.  Seconded by Gabrielle Frederick.  Motion carried 6-0, with the nominee abstaining.

Nominations for Vice-President of the Board of Directors for the 2021-2022 school year; Gabrielle Frederick nominated Marianne Schlabach for Vice-President. Seconded by Denise Chittick. Motion carried 6-0, with the nominee abstaining.

The Oath of Office was administered to NAME as President and to NAME as Vice-President.

Opening for the New School Board

President Jeremy Pickard called the meeting to order.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.  Superintendent Schneider spoke on behalf of the Nutrition Director recommendation to hire.

Payment of Bills

The bills as listed for November 22, 2021;

Open Enrollment Requests – None are presented for approval;

Personnel Items

Resignation of Taylor Gordon, Middle School Paraprofessional, $14.61 per hour, effective November 22, 2021;

Resignation of Lori Schrock, Middle School Paraprofessional, $14.39 per hour, effective December 21, 2021;

A contract is issued to Cory Evans, as full time Nutrition Director Position is presented to the Board for Consideration; he has been offered the position on a 217 day contract at $50,000 Salary, Starting date is December 6, 2021;

Fundraising Requests

Mid-Prairie Wrestling requests approval to raise funds through the sale of Soy Candles to be used to pay for volunteer coaches, coaches apparel, extra hotel rooms at state tournament, coaches fees, and funds towards the cost of a new wrestling room;

Mid-Prairie Student Boosters request approval to raise funds beginning February 1, 2022, through the day of the event on April 30, 2022 with a silent auction, raffle baskets and donations to support teacher and student activities for presentations, field trips, student challenge prizes and food for events;

The President of the Mid-Prairie Fine Arts Booster presented a request for approval to launch a Fundraiser for the Auditorium assuming approval of the project to sell a seat in the auditorium for $500 with a goal to raise $300,000 if all 600 seats are sold (others shared their support of the auditorium as well as a synopsis of the last 30 years of Fine Arts activity);

Mary Allred seconded the consent items.  Motion carried 7-0.

Short and Long Term Planning

Washington and Johnson County Conference Boards

The board discussed who the representatives for these boards will be for the 2021-2022 School Year. Both boards work to approve the County Budget via the Assessor’s Office.  It is noted that Gabrielle Frederick is the only Johnson County resident amongst the School Board Members.  Gabrielle Frederick represented Mid-Prairie at Johnson County and Mary Allred represented Mid-Prairie at Washington County in the prior fiscal year.

Gabrielle Frederick moved to approve Gabrielle Frederick as the Johnson County Representative to the Johnson County Conference Board and Jake Snider as the Washington County Representative to the Washington County Conference Board for the 2021-2022 School Year.  Mary Allred seconded the motion.    Two separate votes were taken on the motion.  The Motions each carried 6-0 with Frederick and Snider each abstaining during their respective votes.

Interest Based Bargaining School Board Representative

The board discussed who the representatives from the Board will be for the 2021-22 School Year.  Jeremy Gugel and Denise Chittick served in this capacity last year with approximately two meetings per month from November to March or April and scheduled to precede School Board meetings.  The first meeting will be prior to the December 13th School Board meeting.  Then future meetings will also be prior to the School Board meetings.  Jed Seward and Denise Chittick both volunteered to serve for the upcoming year.

Gabrielle Frederick moved to appoint Jed Seward and Denise Chittick as the School Board Representatives to the Mid-Prairie School District Interest Based Bargaining Committee for 2021-2022 School Year.  Marianne Schlabach seconded the motion.    Two separate votes were taken on the motion.  The Motions each carried 6-0 with Frederick and Seward abstaining during their respective votes.

Second Reading – School Board Policy 906, Drones

Superintendent Schneider noted this agenda item passed on First Reading at the November 8th School Board Meeting.  A request for comment or questions was made.  The revised policy includes a provision for drones to be used for curricular and extra-curricular activities. 

Marianne Schlabach moved to approve School Board Policy 906, Drones on Second Reading as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

District Facilities Improvements

Superintendent Schneider shared that Carl A. Nelson has updated the Facilities’ Cost projections.  He also handed out examples of the two potential ballot questions for review with comments that the wording would change to fit the proposal developed by the Board.  Tad Morrow of Carl A. Nelson then presented from the handout the updated cost figures and discussed assumptions related to construction projects.  The Board asked questions for clarification on project scope and cost.  The Board reached consensus and are united in moving forward with proposals to the community and voters.  Current cost estimates for the Facilities projects chosen are estimated at $37.6 million.  Discussion turned to budget and resources.  Private donors have committed $1.4 million to the Auditorium Project and is part of the resources with additional fundraising efforts expected by the Mid-Prairie community.  The Board reached consensus on approach to bonding with $26 million proposed for General Obligation Bonds and $10.7 million from SAVE Fund Revenue Bonds.  Potential tax rates for the General Obligation Bonds would increase the bond levy rates by $0.60 to $3.30.  This is above the current approved limit of $2.70 for debt service.  The Board gave Schneider the go ahead to work with legal counsel to write the two questions for a General Obligation Bond issue and for an increase to the maximum debt service tax rate to $4.05.

Set Date and Times of Public Hearing for SAVE (Sales Tax) Bonding

An allocation of the agreed upon Facilities Plan between the General Obligation Bonds and the bonding of SAVE Funds with Sales Tax Revenue Bonds needs to be established.  A second Public Hearing on the same date may also be necessary if the Revenue Bonds include construction and/or purchase of extra-curricular buildings and assets.  Once these are established a Public Hearing is required.  The date for this Public Hearing is anticipated to be on Monday, December 13, 2021.  Notices of the Public Hearing must be in The News newspaper by the December 2nd publication date.

Gabrielle Frederick moved to set the date for a Public Hearing on the Revenue Bonding using Sales Tax Revenue for Monday, December 13, 2021 at 7:15 p.m. at the Central Office Community Room.  Mary Allred seconded the motion.    Motion carried 7-0.

Gabrielle Frederick moved to set the date for a Public Hearing on the use of Revenue Bonding for extra-curricular construction purposes for Monday, December 13, 2021 at 7:30 p.m at the Central Office Community Room.  Mary Allred seconded the motion.    Motion carried 7-0.

 

Resolution for Limited English Proficiency Additional Allowable Growth

Superintendent Schneider reported that the Limited English Proficiency (LEP) Deficit for the 2020-2021 School Year was $11,502.20.  These are costs in excess of the Categorical Funding.  The amount for this year is less than the $15,927.86 requested for the 2019-2020 School Year.  The LEP filing has been certified as required by the state before the September 15, 2021 deadline.  In order to be not be impacted by this deficit, a resolution for increased Allowable Growth for a negative LEP Balance is required to be filed with the School Budget Review Committee through the Iowa Department of Education.

Marianne Schlabach moved to approve Resolution 112221 for additional allowable growth of $11,502.20 to cover the 2020-2021 LEP costs in excess of funding.  Gabrielle Frederick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jake Snider                       - yes

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes

                        Jed Seward                         - yes

                        Denise Chittick                    - yes

Motion carried 7-0.

Casey’s Grant Application

Superintendent Schneider shared about the Casey’s Grant prepared by two Middle School Teachers to purchase non-traditional classroom furniture for their respective rooms.  Their separate estimates for furniture costs are $6,650 and $7,175, respectively. 

Denise Chittick moved to approve the process for applying for the Casey’s Grant for Furniture as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

IASB Convention

Denise Chittick, Mary Allred, and Gabrielle Frederick reported on their attendance at the IASB Convention in Des Moines on November 18th.  Frederick also discussed the delegate session that took place on November 17th.

Annual Superintendent Evaluation – Closed Session

Gabrielle Frederick moved to continue to closed session to evaluate the professional competency of an individual whose hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(1)(i), Code of Iowa.  Seconded by Mary Allred.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jake Snider                       - yes

                          Jeremy Pickard                  - yes

                          Marianne Schlabach          - yes

                         Jed Seward                         - yes

                         Denise Chittick                   - yes

Motion carried 7-0.

The Board entered Closed Session at 8:46 p.m.

The Board exited Closed Session at 9:07 p.m.

Announcements -- None

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, December 13, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: The Public Hearing on SAVE Bonds, and the Superintendent Commitment Statement.

Adjournment

The meeting adjourned at 9:09 p.m.

November 8, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 8, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Jodie Meader moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

WORK SESSION

Career and Technical Education Site Visit

Chuck Banks, High School Principal, introduced High School Teachers - Glenda Seward, Sarah O’Rourke, Chris Tyler, Lucas Troyer, Chad Surom, and Elsa Schmidt discussed the October 6th Career and Technical Education Site Visit from Grant Wood AEA.  The review documents will be sent to the State CTE Staff where the documents will also be evaluated.  The staff discussed their individual area of focus and items that each will work on in the next year as a result of the site visit.

Elementary Math Interventionist Activities

Robin Foster, West Elementary Principal, introduced Emily Pennington, Elementary Math Interventionist.  Pennington presented on her activities and approach to the new TLC role in the District.  She started her work this School Year by screening all students from Kindergarten to Grade 2.  She also screened a subset of 3rd and 4th graders as recommended by their classroom teachers.  She is planning a Family Math Night for both East and West Elementary Schools—a new event for the District.  The major focus this year is using the resources of Grant Wood AEA to teach 3 different math strategies, and this is underway.  She is also working with a team to look at curriculum two years out.

District Facilities Plan

Discussion continued from previous meetings on the priority items for the Facilities Plan, possible funding sources available, and beginning dialogue on items that may need to be removed from the list to fit within resources raised via possible voted bond issuances.

Board Member and Administrator Dialogue – Tabled to the next meeting.

Board Development and Inservice Activities – Tabled to the next meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of October 25, 2021;

Finance Report

The Finance Report for October 2021;

Payment of Bills

The bills as listed for November 8, 2021; and Prepaid Bills;

Open Enrollment Requests

Kaylee Love requests Eian Love (Grade 2), and Payton Love (Grade 5), attend Mid-Prairie from Iowa City Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Tom Nye, Bus Driver, $23.63 per hour;

Work Agreement to Marla Jennings, High School Paraprofessional, $14.18 per hour;

Contract issued to Zeb Evans, MS Assistant Wrestling Coach, $1,583 per season;

Fundraising Requests – None Submitted

Jodi Meader seconded the consent items.  Motion carried 7-0.

Student Learning

First Reading – School Board Policy 906, Drones

Superintendent Schneider introduced this agenda item.  The current policy was developed to recognize the unique elements of personal flying devices that may be a part of the educational programs within the District.  With Superintendent approval the revised policy includes a provision for drones to be used for curricular and extra-curricular activities.  The board asked questions to clarify the changes.

Gabrielle Frederick moved to approve School Board Policy 906, Drones on First Reading as presented.  Jeremy Pickard seconded the motion.    Motion carried 7-0.

Finance

School Bus Buds

The recommendation is to accept the lowest bid from Hoglund Bus Company for two School Buses with cargo capacity at $243,000 total after trade-in of two buses, or $121,500 per diesel-powered bus.  Without the trade-in values the buses would be $126,000 each.  These new buses will have air-conditioning.

Gabrielle Frederick moved to accept the bid from Hoglund School Bus Sales in the amount of $243,000 for the purchase of two new cargo school buses recognizing the price is net of the trade-in value of two buses.  Jodi Meader seconded the motion.    Motion carried 7-0.

SBRC Resolution for Additional Allowable Growth for Enrollment and ELL

Superintendent Schneider noted the additional allowable growth resolution that, if passed, will allow the District to increase spending authority of $87,395 for Open Enrollment Out and of $7,227 for ELL Beyond 5 Years.   These amounts are a result of the Certified Enrollment data from the October 1, 2021, count date.

Gabrielle Frederick moved to approve Resolution 110821 to allow the Superintendent to request increased spending authority of $87,395 on Open Enrollment Out for the 2020-2021 School year and $7,227 for ELL Beyond 5 Years.  Jodi Meader seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - yes

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

District Facilities Plan

The Board continued discussion from earlier in the meeting on project priorities and potential funding resources.  The Board asked questions of the representatives of Shive-Hattery and Carl A. Nelson and Company who were present at the meeting.  The list was narrowed and will be given to Shive-Hattery and Carl A Nelson and Company for final review prior to the next meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 22, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: The Superintendent evaluation, the new Board will be convened, and Second Reading of the Drone Policy 906.

Adjournment

The meeting adjourned at 8:21p.m.

October 25, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 25, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick (arrived at 6:25 p.m.), Jeremy Gugel, Jodi Meader, and Marianne Schlabach.

Board members absent:  Gabrielle Frederick (arrived at 6:25 p.m.) and Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 5-0.

WORK SESSION

MS & HS Restorative Practices Presentation

Superintendent Schneider introduced Rob Hruby, Middle School Principal, and Chuck Banks, High School Principal, to discuss the Restorative Practices professional development implemented at the High School and Middle School.  The resources are available for use in the classroom.  Feedback from teachers has been broad, which has led to great conversations.  Banks and Hruby led the group through a brief exercise.  The value of Restorative Practices is about building and developing relationships.

Gabrielle Frederick arrived during this agenda item at 6:25 p.m.

District Facilities Plan

President Gugel and Superintendent Schneider continued the discussions of the past number of meetings on the District Facilities Plan.  The intent of the continued discussions is to arrive at consensus of projects to be included for consideration at a proposed expansion and improvement of buildings and grounds within the District.  Representatives from Shive-Hattery and Carl A. Nelson & Co. were present to answer questions.  A timeline of events was shared for planning purposes.  The discussion will continue after the business meeting as noted on the agenda.

Board Member and Administrator Dialogue – Tabled to the next meeting.

Board Development and In-service Activities – Tabled to the next meeting.

Announcements and Suggestions for Next Agenda – Agenda item moved to the end of the meeting.  

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items after Schneider explained the Lone Tree 28E Agreement.

Minutes of Previous Meetings

The minutes of October 11, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for October 25, 2021;

Open Enrollment Requests

Andy and Deanne Townsend request Adin Townsend (Grade 4), Ahna Townsend (Grade 8), Anthony Townsend (Grade 2), and Ashton Townsend (Grade 7), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Kayla Lobermeier requests Theodore Haupt (Grade 1), attend Mid-Prairie from Williamsburg Community School District for the 2021-22 School Year

Stephanie Heisdorffer request Tristan Heisdorffer (Grade 4) attend Washington Community School District from Mid-Prairie;

Personnel Items

Work Agreement Issued to Ashley Conrad, West Elementary Paraprofessional; $14.68 per hour;

Work Agreement Issued to Sue Kleese, High School Paraprofessional; $14.18 per hour;

Contract issued to Clint Jones, Middle School Wrestling Coach, $3,218.56 per season;

Resignation of Amber Kempf, Nutrition Director 0.60FTE, $23,646 per year, effective December 15, 2021;

Resignation of Nicole Castillo, High School Paraprofessional, $14.18 per hour, effective October 19, 2021;

Resignation of Matt Hoeppner, Varsity Softball Head Coach, $4,434 per season, effective October 22, 2021;

Fundraising Requests – None presented;

Lone Tree Shared Teacher Agreement – Approve a 28E Shared Teacher Agreement with Lone Tree Community Schools for the 2021-2022 School Year.

Jodi Meader seconded the consent items.  Motion carried 6-0.

Student Learning

Preliminary Enrollment Data

Superintendent Schneider shared enrollment data from the October 1, 2021 official count day.  These numbers will not be finalized until the end of October.  Additional work is ongoing to finalize elements for Special Education Numbers.  Schneider explained the data.  Certified Enrollment between 2020 and 2021 count dates appears that the District lost 16.76 students.  He reported also on the Open Enrolled In students is a decrease of 4 students.  Open Enrolled Out students increased by 14 students.  The net impact of Open Enrollment is a net change of negative 18 students—this is not FTE but students served.

IASB Assembly Delegate

The board discussed who the representative from this board will be for the 2021-22 School Year.  This year the delegate meeting will be held on Wednesday, November 17, 2021.  It was noted that Gabrielle Frederick served in this capacity for the past two conventions.  She explained what happens at the Delegate Session for Board Members and expressed thanks for the opportunity.  She has volunteered to serve as delegate again.

Denise Chittick moved to appoint Gabrielle Frederick as the School Board Representative as the IASB Assembly Delegate.  Mary Allred seconded the motion.    Motion carried 6-0.

Finance

Annual Audit RFP

Superintendent Schneider and Business Manager Swartzentruber shared that the FY 2021 Audit Engagement was the last one on the current agreement with Nolte, Cornman & Johnson, CPAs (Nolte) from Newton Iowa.  The last RFP for auditors was conducted in the FY 2017 for a 5-year agreement.  At that time, RFPs were sent out to 6 or 7 audit firms.  Nolte was the only firm that responded.  The price and process were reasonable.  Prior to the last RFP, the previous agreement was extended for 2 additional years with Nolte.  While it is the recommendation of the Superintendent and Business Manager to extend the agreement with Nolte for another 3 years, it is the Board decision as to whether to extend or move ahead to complete an RFP for Audit Services.  Nolte has stated that they most often see 2 year extensions when an extension is requested.  The Board asked questions for information and discussed the audit arrangement and outcomes. 

Gabrielle Frederick moved to approve an extension of the current auditor relationship with Nolte, Cornman, & Johnson CPAs for an additional 3 years.  Jodi Meader seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

District Facilities Plan

The discussion from the earlier Work Session agenda item continued.  Discussion of costs and bidding in the current construction environment were led by Carl A. Nelson and Shive-Hattery representatives to highlight some of the current developments.  Costing for the projects discussed in earlier meetings have been updated to reflect the estimates provided by Carl A. Nelson since the last meeting.  Discussion then turned to the different alternatives to a number of the Middle School projects.  Also discussed were elements of the High School renovations and potential options.  President Gugel asked the Board to work to finalize research and questions in order to wrap up this phase of the process, if possible.

Announcements

Nothing added from earlier in the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 8, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Facilitates Plan move to final consensus, a presentation on MAPs Interventionist activity and CTE will also make a presentation.

Adjournment

The meeting adjourned at 8:17 p.m.

October 11, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 11, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

WORK SESSION

HSAP STEM Scale Up Awards

Home School Assistance Program Director, Rachel Kerns introduced Laura Mallory and Crystal Gingerich and introduced the three Scale Up Awards for Stem received these District-level awards.  She then turned it over to Mallory and Gingerich.  They discussed the Ioponics grant – Iowa + Aquaponics; the Code Joy grant—coding geared towards the younger students; and the Project Lead the Way: Medical Detectives – teaching students to collect and analyze data through taking vital signs and research using cultures and antibiotics.  An experiment was conducted with Board Members and Administrative Staff present to take a sample of what was on the bottom of a shoe and then rubbed into a Petri dish.  Results will be shared at a future meeting.  The Board thanks the HSAP staff for their work and passion for the grants.

District Activities Update

Activities Director, Tyler Hotz, and Assistant Activities Director provided an Activities Update for the District.  First, he discussed some items from the state level:  There are currently 4 organizations for Activities within the state; Post season ticketing is now electronic but the two athletic associations are using different ticketing systems; Girls Wrestling developments; and Boys and Girls use of shot clock for basketball games—the latter would start in the 2022-2023 season for varsity contests.    Second, at the RVC Conference Level changes for next year: North Cedar is out; Maquoketa and Dyersville-Beckman will join the conference; these changes will have most all activities, though Cross Country, Golf, Track, and Football will see minimal effect; and other sports will be split into 2 divisions with 2 crossover games getting the schedules to 14-15 games.  It is anticipated that travel should decrease significantly.  Third, there are shortages for Coaches and Officials are real within activities: Four significant reasons: Pay, Parents/Coaches, Schedule, and Promotion.  Last, Fall seasons are near the end with post season events starting within the next 2 weeks.  Winter activities start in early November and ramp up into December.

District Facilities Plan

Superintendent Schneider shared the discussions from the last Board meeting and asked for questions and additional input.  The tours of the buildings over the past 2 meetings are also items of consideration.  It was noted that the size of the auditorium has not yet been decided.  Washington’s auditorium is 650 seats.  Hillcrest Academy’s seats 557 fixed with the ability to add 100 chairs.  The Board discussed the impact of the auditorium at 599 seats and the other projects that would be considered simultaneously for inclusion and deletion.  Discussion continued at end of Business Meeting.

Board Member and Administrator Dialogue – Agenda item moved to the end of the meeting.

Board Development and Inservice Activities – Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 27, 2021;

Finance Report

The Finance Report for September 2021;

Payment of Bills

The bills as listed for October 11, 2021 and Prepaid Bills;

Open Enrollment Requests

Daniel and Pam Vercande request Caleb Vercande (Grade 11), attend Mid-Prairie from English Valley Community School District for the 2021-22 School Year;

Taylor and Jesse Star request Skylar Starr (Kindergarten) attend Washington Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Nicolle Castillo, High School Paraprofessional, $14.18 per hour;

Resignation of Mariah Schlabach, Assistant Varsity Softball Coach, $3,069 per season, effective September 26, 2021;

Resignation of Cassidy Rourke, Middle Softball Coach, $1,900 per season, effective September 27, 2021;

Fundraising Requests

Mid-Prairie Baseball requests approval to raise funds through a Can Drive at the Kalona Sale Barn parking lot on October 30, 2021 to raise funds for equipment, supplies, and coaches apparel;

Lone Tree HSAP 28E Agreement – Approve the agreement between Mid-Prairie and Lone Tree Community School District to provide Home School Assistance Program services to students of the Lone Tree School District;

Field Trip to Niabi Zoo, Coal Valley, IL – Approve Special Education Students to Niabi Zoo on October 22, 2021, an out of state destination; 

Jodi Meader seconded the consent items.  Motion carried 7-0.

Student Learning

East Elementary Paraprofessional

Superintendent Schneider introduced this item and invited Amy Shalla to share.  Shalla shared that students with IEPs at East Elementary where adult support is required has increased.  Individualized Education Plans (IEP’s) outline the need for adult support for academic support, behaviors support, and monitoring for student safety.  The new position would be a Special Education expenditure. 

Gabrielle Frederick moved to approve the creating of an additional paraprofessional position at East Elementary.  Jodi Meader seconded the motion.    Motion carried 7-0.

Finance

West Elementary HVAC System

Superintendent Schneider discussed the current HVAC System at West Elementary and introduced recommendations of an outlined plan for improvement of the system.  The District is currently soliciting bids for this improvement to begin during Christmas Break.  As this will be in excess of $25,000 Superintendent Limit, maybe as high as $70,000, from two bidding contractors, Superintendent Schneider is requesting the Board to consider allowing him to select the lowest bid.  The upgrade will be paid using SAVE Funds.

Jeremy Pickard moved to approve the upgrade of the West Elementary HVAC system and allow the Superintendent to select the lowest bid as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

HSEC HVAC System

Superintendent Schneider discussed the current HVAC System at the Home School Education Center and introduced recommendations of an outlined plan for improvement of the system.  The upgrade will be paid using ESSER III Federal COVID Funds.  A bid from Shive-Hattery has been received for $39,000 plus $2,500 for reimbursable expenses for the planning and oversight on a project estimate of $325,000 to $375,000.  This does not include asbestos abatement as this will need to be bid out in addition to the project estimate as stated in the preceding sentence.

Mary Allred moved to approve the upgrade of the HSEC HVAC system and the hiring of Shive-Hattery as the project overseer as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Public Hearing – 7:30 P.M. – Bus Specifications

Board President Gugel opened the Public Hearing for School Bus Specifications.  No one spoke.  The Public Hearing closed at 7:31 p.m.

Approval of Bus Specifications

Superintendent Schneider and Board President Gugel asked the Board if there were any questions, clarifications or discussion for the School Bus Specifications as presented for two cargo buses.

Gabrielle Frederick moved to approve the bus specifications as presented and to put the specifications for 2 School Buses out to bid with a due date of October 28, 2021 at 1 p.m.  Denise Chittick seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

District Facilities Plan

Discussion resumed from the Work Session, refer to the minutes, above.  The Board continued to discuss the various High School Projects priorities reaching consensus on additional projects and on projects to delete and projects to move to the future.  The Board then moved to the Middle School large projects reaching consensus there before moving to peripheral and smaller projects.  The Board was instructed to review the list prepared during this meeting with personally developing thoughts and lists and bring further discussion to the next meeting for refinement and consensus work.

Board Member and Administrator Dialogue – Tabled to next meeting.

Board Development and Inservice Activities – Tabled to next meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 25, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: IASB Delegate Representative; Facility Discussion Continues, Certified Enrollment Numbers; Middle School and High School Restorative practices.

Adjournment

The meeting adjourned at 8:01 p.m.

September 27, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 27, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, and Marianne Schlabach.

Board members absent:  Mary Allred and Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented but move the High School Track Coach Agenda Item to the first thing after the Consent Agenda.  Seconded by Jodi Meader.  Motion carried 5-0.

BUSINESS MEETING

Public Forum– 6:15 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 13, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for September 27, 2021;

Open Enrollment Requests

Kimberly Decker requests Nevaeh Decker (Grade 10), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Julie Spears requests Joshua Spears (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Shawna Sieren, High School Assistant Girls Track Coach, $2,741 per annum;

Resignation of Sara Brown, High School Paraprofessional, $14.89 per hour, effective September 24, 2021;

Fundraising Requests

Mid-Prairie FFA requests approval to raise funds through the sales event of Fruit, Meat, Cheese and Popcorn from October 11th to November 11th in order to provide funds for FFA activities and travel expenses;

Mid-Prairie Volleyball requests approval to conduct a raffle with a corn hole game as a grand prize to raise money for a cancer awareness charity from September 15th to September 28th;

Mid-Prairie Boys Basketball requests approval to host a jamboree with an admission fee on November 22nd to be used for equipment, volunteer coaches pay, coaching gear, player shooting shirts, and the Kansas City trip expenses;

The Class of 2023 Prom Committee requests approval to do a holiday sweatshirt fundraising activity between October 14th and October 24th to purchase Prom decorations;

FFA Convention Indianapolis, IN October 27-30, 2021 is approved for students and staff to attend the out of state event.

Denise Chittick seconded the consent items.  Motion carried 5-0.

Student Learning

High School Track Coaching Positions

Superintendent Schneider and Girls Track Coach Chris Tyler discussed the need for an additional coach for the Track teams.  They showed the stats of schools and student participation.  The recommendation I to add one coach to be shared between the Boys Track Team and Girls Track Team to be determined by the coaches.  Additional coaches would be done through fund raising by the Track teams. 

Marianne Schlabach moved to approve the plan for one additional High School Track Coaching Positions as presented.  Gabrielle Frederick seconded the motion.    Motion carried 5-0.

Finance

School Bus Specifications Set Date and Time for Public Hearing

Superintendent Schneider and Business Manager Swartzentruber discussed the ongoing need to keep the District School Bus Fleet up to date.  A request for a Public Hearing to review the bus specifications for the purchase of up to two diesel powered, Yellow School Buses on October 11, 2021, at 7:30 p.m.  The buses to be replaced are two compartment buses that currently provide capacity to haul equipment and students. The Transportation Department is also looking at the need to replace current cars within the District Fleet.  This planning may require spreading the purchase of these two buses over two years.

Denise Chittick moved to set a Public Hearing for purpose of reviewing the specifications of up to 2 diesel powered school buses on Monday, October 11, 2021 at 7:30 p.m. at the Mid-Prairie Central Office Community Room.  Gabrielle Frederick seconded the motion.    Motion carried 5-0.

SBRC Resolution for Additional Allowable Growth

Superintendent Schneider reviewed the SBRC Resolution for Additional Allowable Growth as a result of the Special Education Spending Deficit for the recently completed fiscal year ending on June 30, 2021.  The reported deficit was $271,387.11 for last year as compared to $459,834.78 for the previous year.  The request is rounded up to $275,000 to allow for any upward adjustment that might be found during the Department of Education’s year-end review. 

Gabrielle Frederick moved to approve Resolution 0925211 to authorize the Superintendent to submit a request to the School Budget Review Committee for additional allowable growth of up to $275,000 to cover the deficit in Special Education funding from the year ending June 30, 2021.  Jodi Meader seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - absent

                          Jodi Meader                       - yes

                          Jeremy Pickard                  - absent

                          Marianne Schlabach          - yes

                          Jeremy Gugel                    - yes

                          Denise Chittick                  - yes

Motion carried 5-0.

Student Learning

District Facilities Plan

Superintendent Schneider and Board President Jeremy Gugel continued the District Facilities Plan Discussion.  Focus area was on the spreadsheet of priorities.  The Board began to make some suggestions for the Short Term Priorities on the spreadsheet from the Recommendations list previously presented by the Facilities Committee.  The Board will again review the buildings visited tonight during the Work Session with the projects in mind.

Board Development and Inservice Activities

The annual IASB convention is November 18th.  Preconference sessions are on November 17th.  The itinerary and agenda for the conference are firmed up and near finalized.  Let Jeff know what days you wish to be registered at this conference in the next few board meetings.

The judge extended the temporary restraining order for mask mandates another 14 days today.

Announcements and Suggestions for Next Agenda

School Board Candidate Documents were delivered to the County Auditor’s office.  There are 9 candidates for three seats in the November election.

The next regular Board meeting will be on Monday, October 11, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Public Hearing; Facilities Planning, and Appoint IASB Delegate.

Work Session

Tour of District Facilities – 7:00 p.m.

The Board toured the High School, West Elementary and the Home School Education Center with all Principals and Lead Custodians present.  This annual review allows Board Members to see the physical locations, review improvements from the Summer, and discuss the ongoing District planning and facility needs and priorities.

Adjournment

The meeting adjourned at 8:30 p.m. at the Home School Education Center.

September 13, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 13, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None 

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of August 23, 2021;

Finance Report

The Finance Report for August 2021 and June 2021 Accrual Year End;

Payment of Bills

The bills as listed for September 13, 2021; and Prepaid Bills;

Open Enrollment Requests

Amanda Alvis and Ronnie Schenkel request Alisha Garrels (Grade 12), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Jennifer Mize requests Ella Mize (Grade5) and Samantha Mize (Grade 6), attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2021-22 School Year;

Tommy and Shyra Warwick request Brayden Warwick (Grade 9), Elijah Warwick (Grade 6), Miriam Warwick (Grade 4), and Titus Warwick (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Keota Community School District for the 2021-22 School Year;

Alex Cole and Chris Williams request Ellianna Williams (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Keota Community School District for the 2021-22 School Year;

Kira Fikes requests Isabella Fikes (Grade 11), Gideon Fikes (Grade 5), Levi Fikes (Grade 7), Michaela Fikes (Grade 9), Nora Fikes (Kindergarten), Silas Fikes (Grade 6), and Titus Fikes (Grade 12) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2021-22 School Year;

Rachel Owen requests Elizabeth Owen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2021-22 School Year;

Joseph and Christina Taormina request Abigale Taormina (Grade 8) and Nathan Taormina (Grade 12) attend CAM Community School District from Mid-Prairie;

Lisa McCain requests Brian McCain (Grade 5), Jonathan McCain (Grade 8), and Kanen McCain Grade 4) attend Washington Community School District from Mid-Prairie;

Personnel Items

Contract issued to Lisa Doser, Middle School Head Volleyball Coach 2, $3,219 per annum;

Contract issued to Paige Peiffer, Middle School Volleyball Assistant Coach (1-Year), $1,523 per annum;

Contract issued to Derek Kalm, Middle School Volleyball Assistant Coach (1-Year), $1,888 per season;

Contract issued to Daniel Hershberger, Middle School Football Assistant Coach (1-Year), $1,949 per annum;

Fall Volunteer Coaches

               Justin Barthelman, High School Football Coach, Up to $2,000 from Football Resale;

               Kevin Cortum, High School Football Coach, Up to $2,000 from Football Resale;

               Brian Hervey, High School Football Coach, Up to $2,000 from Football Resale;

               Derek Yoder, High School Football Coach, Up to $2,000 from Football Resale;

               Nathan Carlson, High School Football Statistician, up to $500 from Football Resale;

               Dolfi Kalm, High School Volleyball Coach, Up to $2,000 from Football Resale;

               Zeb Evans, High School Volleyball Coach, Up to $2,000 from Football Resale;

               Lynnette Poll, High School Cross Country Coach;

Fundraising Requests

Mid-Prairie Boys and Girls Basketball request approval to raise funds through a three Saturday Basketball Youth Clinic on November 6th, 13th, and 20th to raise funds towards the purchase of equipment, coaches apparel, player apparel, costs of the Kansas City Trip, and volunteer coaches;

Mary Allred seconded the consent items.  Motion carried 7-0.

Finance

Annual Treasurer’s Report

Business Manager and Board Secretary Jeff Swartzentruber provided the 2020-2021 Treasurers Report.  The report presented is the Summary Treasurer’s Report from the Iowa Board of Education Portal.  Net Operating Fund Balance increased by $236,000 for 2020-2021 compared to $264,000 for the previous Fiscal Year.  Swartzentruber discussed the reasons for the decrease in Fund Balance for the PPEL Fund.  He noted increases in the SAVE Fund and the Nutrition Fund during the year and noted the COVID Funding received during the year influenced these increases.  The Board asked questions for clarification.

Gabriella Frederick moved to accept the Fiscal Year 2020-2021 Treasurers Report as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Student Learning

District Facilities Discussion

Superintendent Mark Schneider and Board President Jeremy Gugel led the Board through additional discussion about the Facilities Plan from the work of the Facilities Committee.   Focus areas of the conversation centered on elements of the book prepared by the Carl A. Nelson team, projections for borrowings performed by Piper Sandler on General Obligations and Revenue Bonds, and priorities of the various projects presented. A document has been started to provide a place for Board Members to ask specific questions about the project, priorities, and financing so that the questions can be addressed for future Board discussions.  Key to that discussion is new classroom space at the buildings that may be more than what the Facilities Committee suggested in their work from 2018-2019.  Additional questions and initial conversations between Board Member and also with the Administrative Team continued on space and space limitations that may occur with building additions and renovations at each building location.

Board Development and Inservice Activities

The annual IASB convention is November 18th.  Preconference sessions are on November 17th.  Let Jeff know what days you wish to be registered at this conference in the next few board meetings.

Announcements and Suggestions for Next Agenda

School Board Candidate Documents are due Thursday, September 16, 2021 by 5pm to Jeff Swartzentruber, Board Secretary.  These will be delivered to the Washington County Auditor on September 17, 2021.

The next regular Board meeting will be on Monday, September 27, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Special Education Deficit Spending Authority Resolution, LEP/ELL SBRC Spending Authority Resolutions; IASB Delegates; Tours of the High School, West Elementary, and Home School Education Center Buildings; and Facility Plan Discussion.

Work Session

Tour of District Facilities

The Board toured East Elementary and the Middle School with Principals and Lead Custodians present.  This annual review allows Board Members to see the physical locations and review improvements from the Summer and discuss the ongoing District planning and facility needs and priorities.

Adjournment

The meeting adjourned at 8:11 p.m. 

August 23, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 23, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick (arrived at 6:17 p.m.), Jeremy Gugel, Jodi Meader, Jeremy Pickard (Arrived at the meeting at 6:52 p.m.), and Marianne Schlabach.

Board members absent:  Jeremy Pickard (Arrived at the meeting at 6:52 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 5-0.

WORK SESSION

Update on August Professional Learning Activities

Superintendent Schneider and the Principals shared the different activities they did together at the Administrative Team Retreat and then with their staff leading up to the first day of school.  The Retreat was key to learning about themselves and about the others on the Administrative Team.  Important topics included discussion about change/transition—the positive and negative aspect of this—and the loss in both types of change.  They reflected on the “why’s” of Mid-Prairie—what are the values and how does the Golden Circle help with the “why” understandings and approach.  The Head Cooks had a number of days of training and the whole Nutrition Staff then did a day of baking practice.  Four Custodians went to two days of a Custodians Conference in Ottumwa in late July.  New teachers arrived in the District 3 days before the other teachers for on-boarding—some “why” discussions were introduced to the new teachers.  The Real Colors training was provided for the new teachers, and they also met with their Professional Partners.  Professional Partners met together prior to their time with new teachers to discuss the “why”.  On the third day of the new teacher time, all new employees took a 3 hour bus trip around the District.  When continuing staff returned on Wednesday, August 18th, the buildings team met together.  The entire staff gathered on Friday, August 20th for lunch and an afternoon of input.  Again, the “why” discussion was an important component.  The staff were divided into 8 member teams that will be together for a good portion of the year.

Jeremy Pickard arrived during the latter portion of the Work Session.

Board Member and Administrator Dialogue

This was included in the above agenda item.

Board Development and Inservice Activities

Nothing added for this agenda item.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of August 9, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for August 23, 2021;

Open Enrollment Requests

Brock and Danielle Moore request Emmerson Moore (Grade 7), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Kerry Janecek requests Lilyan Janecek (Grade 8), attend Mid-Prairie Virtual Academy from Washington Community School District for the 2021-22 School Year;

John and Kayla Daniels request Clara Daniels (Kindergarten) and Hanna Daniels (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2021-22 School Year;

Louise Zook requests Luana Zook (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2021-22 School Year;

Austin and Michelle Vincent request Alaina Vincent (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Aaron Coghlan, High School Assistant Football Coach, $2,850.00 per annum;

Contract issued to Lisa Doser, Middle School Girls Basketball Coach, $3,219.00 per annum;

Contract Issued to Miranda Miller, HSAP Supervising Teacher, $25.55 per hour;

Work Agreement issued to Shelby Cook, Middle School Paraprofessional, $14.18 per hour;

Work Agreement issued to Lois Dehogues, West Elementary Paraprofessional, $14.18 per hour;

Work Agreement issued to Cassidy Hertzler, West Elementary Paraprofessional, $14.18 per hour;

Work Agreement issued to Paige Peiffer, East Elementary Paraprofessional, $14.18 per hour;

Work Agreement issued to Kyla Schneider, West Elementary Paraprofessional, $14.18 per hour;

Work Agreement issued to Allyson Swartzentruber, Middle School Paraprofessional, $14.18 per hour;

TLC Professional Partner Contracts Issued the 2021-2022 School Year for:

Renee Fisher - $1,000                                    DiAnna Geiger - $1,000

Makenzie Flynn - $1,000                                Maureen Gingerich - $1,000

Carrie Schweitzer - $1,000                             Beth Fiordelise - $1,000

Kim McAtee - $1,000                                     Terra Huber - $1,000

Erin Cavanagh - $2,000                                 Anna Jabbari - $1,000

Traci Zahradnek - $1,000                              Sara Puttmann - $1,000

Molly Steinbrech - $1,000                             Crystal Gingerich - $1,000

Fundraising Requests – None presented for approval;

Approve Additional Insured School Related Groups – The following associated entities are approved for inclusion in the District Liability and E&O Insurance Policies

Golden Hawks Wrestling Club                      Mid-Prairie Athletic Boosters

Mid-Prairie Community School District Foundation

Mid-Prairie Fine Arts Boosters                     Mid-Prairie Post Prom Committee

Mid-Prairie Student Boosters                       Mid-Prairie Alumni and Friends Association

MP Archery Club

Jodi Meader seconded the consent items.  Motion carried 7-0.

Student Learning

Second Reading – Board Policies Series 200

Superintendent Schneider noted the work and review done at the July Board Meeting on Series 200 Board Policies.  He also noted the Policies for Series 200 passed on First Reading at the august 9, 2021, Board meeting.  Board President Gugel asked for additional questions and comment. 

Jeremy Pickard moved to approve on Second Reading the Series 200 School Board Policies as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Preschool Paraprofessional Position

Superintendent Schneider, Principal Amy Shalla, noted the need for a Preschool Paraprofessional due to a new student starting in Preschool with specific IEP required adult support during times the student is in school. 

Gabrielle Frederick moved to approve the creation of a new Paraprofessional position for Preschool as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Finance

District Facilities Discussions

Superintendent Schneider and Board President Gugel led the Board in a Discussion about Facilities.  Priorities and Costs have been presented to the Board over the past few months.  The Board discussed whether or not something needs to be done at every building from a fairness mindset.  There are about $40 million of projects and probably $30 million of potential bonding capacity should the Board want to entertain that option.  The Board asked questions of Building Principals as to their thoughts and initial priorities related to the prioritized list.  The Board discussed the varied elements of the projects.  The Board expressed appreciation of the input from the Administrators.  This agenda item will be continued at near future meetings.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

School Board Candidate Election documents are now allowed to be filed with Jeff Swartzentruber, School Board Secretary. The first day to file is August 23rd. The last day to file will be September 16th by 5:00 p.m. at Central Office.  He will file with Washington County on September 17, 2021.

The next regular Board meeting will be on Monday, September 13, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Building Tours will be in the next two meetings; the Business Meeting will be first on the agenda followed by the building tours as the Work Session for these two meetings; and continued discussion on the Facilities process.

Adjournment

The meeting adjourned at 8:00 p.m.

August 9, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 9, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Jeremy Gugel, Jodi Meader, Jeremy Pickard (Arrived to the meeting at 6:56 p.m.), and Marianne Schlabach.

Board members absent:  Denise Chittick, Gabrielle Frederick, Jeremy Pickard (Arrived to the meeting at 6:56 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 4-0.

WORK SESSION

Facilities Committee Costing Update

Superintendent Schneider introduced Chris Smith and Tad Morrow of Carl A. Nelson and Company, to provide a costing update on the Facilities Committee project recommendations.  The updated book projects the start date to be 2023 and also includes additional projects that have been identified since the original book was compiled in late 2019.  An overview by building location was given to the Board to both look at options and refresh the different projects.  The Board asked questions for verification and understanding. 

Preparation for the Start of School

Superintendent Schneider and the Administrative Team updated the Board on preparations, tasks, and issues as the beginning of school draws near.  The modular classrooms at East and West Elementary School are in process, and Schneider reported on expected outcomes coming up to the first day of school.  He also reported on HVAC issues at the Middle School and the West Elementary.  Flooring has been installed in the buildings.  There is two weeks from today until the first day of school. 

Board Member and Administrator Dialogue

The Principals reported on interactions with their building staff as they anticipate the start of school.  There are positive themes on working to make the student experience as top priority.  Home School is continuing to welcome new families.  Special Education is working on student rosters and still looking for a Special Education teacher.  Virtual Academy is starting to meet with students tomorrow to discuss expectations as well as exploring some partnerships with Home School and High School to expand offerings to students.  Registration opened last week and is progressing.

Board Development and Inservice Activities

Superintendent Schneider conducted a quick exercise with Board members to highlight some of the reasons that Mid-Prairie is unique.  The focus is on the “why” of Mid-Prairie to go along with the “how.”

(Jeremy Pickard arrived at the end of this agenda item)

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of July 12, 2021;

Finance Report

The Finance Report for July 2021;

Payment of Bills

The bills as listed for August 9, 2021; and Prepaid Bills;

Open Enrollment Requests

Ariel Streeter requests Malachi Streeter (Grade 2) and Scarlett Streeter (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Barry and Brandy Christener request Kai Leigh Purcell (Grade 12) attend Washington Community School District from Mid-Prairie;

Personnel Items

No contracts to be issued;

Resignation of Lori Trevino, Home School Assistance Program Coordinator, $41,025 per annum, effective July 23, 2021;

Fundraising Requests – None presented for approval

Performance Health and Fitness Strength and Coordination Agreement for 2021-2022 – Recommended for Approval.

Jodi Meader seconded the consent items.  Motion carried 5-0.

Student Learning

First Reading – Board Policies Series 200

Superintendent Schneider noted the work and review done at the July Board Meeting on Series 200 Board Policies.  He noted the changes discussed at the meeting were included in the Board document website.  Board President Gugel asked for additional questions and comment. 

Jodi Meader moved to approve on First Reading the Series 200 School Board Policies as presented.  Marianne Schlabach seconded the motion.    Motion carried 5-0.

Finance

2021 2022 Bank Depository Resolution

Superintendent Schneider presented the board with the annual required resolution on District Bank Depositories and limits and recommended Resolution 0809211 for approval.  One change is proposed with the UMB Bank maximum lowered to $3 million as compared to the 2020-2021 Fiscal Year amount of $5 million.  This was done as UMB Bank no longer holds Debt Service assets through the year and prior to payment due dates.  The remainder line items are left in place with the understanding that planning for Facilities may require a modification should a Bond referendum be undertaken and passed during the 2021-2022 School Year.

RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220.  The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.

 

                                             Location of         Maximum Balance           Maximum balance in

Depository name              Home Office       effect under prior             effect under this              

___________________  __________        resolution                           resolution                  .                                  

UMB Bank, N.A. (ISJIT)    Des Moines           5,000,000                           3,000,000

Hills Bank                            Hills                       12,000,000                         12,000,000

Federation Bank Wellman                5,000,000                           5,000,000

CBI Bank & Trust               Kalona                    5,000,000                           5,000,000

Miles Capital Mgmnt       Des Moines           2,000,000                           2,000,000

 

Marianne Schlabach moved to approve 08092101 as presented reading from the resolution. Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - absent

Mary Allred                        - yes

                              Jodi Meader                       - yes

                              Jeremy Pickard                  - yes

Marianne Schlabach       - yes

                              Jeremy Gugel                    - yes

                              Denise Chittick                  - absent

Motion carried 5-0.

ESSER III Spending Plan

Superintendent Schneider noted the requirement that ESSER III Funds spending plans and ideas need to be publically discussed.  He noted the various areas in which the funds are planned to be used through June 30, 2023.  A minimum of 20% of the funds, $396,800, is to be spent on Learning Loss recovery.

Mary Allred moved to approve the ESSER III Spending Plan as presented.  Marianne Schlabach seconded the motion.  Motion carried 5-0

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Announcements and Suggestions for Next Agenda

IASB Convention Registration is Open. The dates are November 17-18, 2021 in Des Moines

School Board Candidates are encouraged to take out their paperwork and complete it.  The paperwork is due to Jeff Swartzentruber, Board Secretary on Thursday, September 16, 2021 at 5:00 p.m. at Central Office.  He will file it with Washington County on September 17, 2021.

The next regular Board meeting will be on Monday, August 22, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Will discuss the Facilities packet and are asked to bring it back to the next meeting.

Adjournment

The meeting adjourned at 7:15 p.m.

2020-21 BOARD MINUTES

June 28, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 28, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, and Marianne Schlabach (arrived at 6:18 p.m.).

Board members absent:  Jeremy Pickard, and Marianne Schlabach (until 6:18 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Rachel Kerns, Chuck Banks, Rob Hruby, Amy Shalla, Frank Slabaugh, and Greg Jergens.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 5-0.

WORK SESSION

Recognize Special Guests

Superintendent Schneider introduced the new Building Principals to the Board.  They are Chuck Banks, Mid-Prairie High School Principal; Rob Hruby, Mid-Prairie Middle School Principal; and Greg Jergens Mid-Prairie East Elementary School Principal.  Each principal spoke and provided a bit of professional and personal background.

Marianne Schlabach arrived during this agenda item.

Financial Resources Available for Facilities Plan

Superintendent Schneider introduced Matt Gillaspie of Piper, Sandler & Company.  Matt presented an overview of the financing resources and possibilities that could be available for the various facilities improvements and project as presented by the Facilities Committee just prior to the onset of the COVID pandemic.  This was an educational exercise for the Board.  He covered the 4 different funding sources generally available to school districts in Iowa—cash on hand, Capital Notes, Revenue Bonds and General Obligation Bonds.  He discussed the current General Obligation debt of the District and the Surplus levies over the past three years.  The first call date on the General Obligation bonds occurred on June 1, 2021—these bonds could be refinanced, again, should the Board decide to do this.  He summarized the current Sales Tax Bonds outstanding by the District—these were refinanced in 2019 and come due in 2028 with no early call date provisions.  He discussed the Statutory Debt Limit for the District.  He also shared overviews of possible borrowing steps and sources pertinent to the District.  The Board expressed appreciation for his work with the District as Facilities Plans are processed.

District Annual Report

Agenda item moved to the end of the meeting.

Board Member and Administrator Dialogue

This was tabled to the July meeting.

Board Development and Inservice Activities

Nothing was noted at this meeting.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jodie Meader moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 14, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for June 28, 2021;

Open Enrollment Requests

Greg and Lindsey Jergens request Jersey Jergens (Grade 5), attend Mid-Prairie from Iowa Valley Community School District for the 2021-22 School Year;

Brian and Rachel Bartachek request Jordan Bartachek (Grade 8), Quinn Bartachek (Grade 3), and Sarena Bartachek (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Amelia Johnston, High School Special Education Teacher, $40,722.00 per annum;

Fundraising Requests

MPHS Volleyball requests approval to raise funds through the sale of candles from August 16th to September 30th for the purchase of volleyball equipment and paying volunteer assistant coaches;

MPHS Volleyball requests approval to raise funds through the proceeds from the August 2nd to August 6th Volleyball Camp for the purchase of volleyball equipment, Middle School Uniforms, and paying volunteer coaches;

Denise Chittick seconded the consent items.  Motion carried 6-0.

Student Learning

High School Special Education Teacher

Superintendent Schneider and Amy Shalla, Special Education Administrator, discussed the Special Education Teacher needs at the High School and the Middle School.  This results in a proposal for another Full Time Special Education teacher for the High School beginning in the 2021-2022 School Year.  Half of the position may be filled by a person currently in the District. 

Gabrielle Frederick moved to approve an additional full time Special Education Teacher for the High School in the 2021-2022 School Year.  Mary Allred seconded the motion.    Motion carried 6-0.

Second Reading, Board Policy 403.1 – Employee Physical Examinations

Board President Gugel asked if there were any discussion items or questions with respect to Board Policy 403.1—Employee Physical Examinations from the previous meeting.

Gabrielle Frederick moved to pass on Second Reading Board Policy 403.1 Employee Physical Examinations as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Student Handbooks for 2021-2022

Greg Jergens, Principal at East Elementary, Rob Hruby, Principal of the Middle School and Amy Shalla, Principal of the Alternative Learning Center presented their handbooks to the Board.  The combined Elementary Handbook has two changes—page 17 addresses School Lunch Prices as free due to the ongoing Federal program for lunch and breakfast in 2021-2022, and the page 20 where the fever-free time is 24 hours without the aid of medication.  The Middle School Handbook has one change on page 6 with respect to Dress Code—Hats are permitted in 6th to 8th grade.  Alternative Learning Center’s change was to the section Virtual and Hybrid Learning.

Gabrielle Frederick moved to accept the changes to the Handbooks for the Combined Elementary handbook, Middle School handbook, and Alternative Learning Center handbook as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

2022 IASB Legislative Priorities

Superintendent Schneider introduced the need for the annual discussion of the Legislative Priories list provide by IASB.  This is an introduction to this agenda item for July discussion.  Last year’s document was provided as a resource for the Board as they prepare for the July discussion and process.

Finance

Modular Classroom Agreement

Superintendent Schneider updated the Board on the continuing developments for Modular Classrooms at both Elementary Schools.  He has asked Shive-Hattery and Vesta Modular to work through the issues of placement and logistics of the classrooms at each campus.  No documents have been provided to date. However, it is anticipated that the buildings will be available in mid-July.

Work Session

Completion of Unfinished Work Session Items

District Annual Report

Agenda item moved from the Work Session portion of the meeting.

Kristan Hunter, District Curriculum Leader, shared the District Annual Report and its contents with the Board. She stressed that this was a year where people and ideas came together in the District to provide support, uphold resilience, and encourage kindness.  The Report is a highlight of the key happenings for the year.

Announcements

Administration Retreat will take place in early August.  The Board is invited to be present for Supper on Tuesday, August 3rd at 6:00 p.m. followed by Real Colors training and interactions.  This will take place at the Kirkwood Hotel in Cedar Rapids.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, July 12, 2021, at 6:15 p.m. at the Central Office Community Room, the only scheduled Board Meeting in July.  Agenda items to include: Carl A. Nelson on the recalculating Facilities Cost (Mark is working with them); IASB Legislative Priorities for 2022; and 28E Agreement Amendments with Wellman and Kalona YMCA Buildings.

Adjournment

The meeting adjourned at 7:27 p.m.

June 14, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 14, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, and Marianne Schlabach.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, and Jeff Swartzentruber.  Administrators present were Amy Shalla and Tyler Hotz.

Gabrielle Frederick moved to adopt the agenda as presented except that the hiring of Lisa Keston will be pulled from the Consent Agenda.  Seconded by Mary Allred.  Motion carried 6-0.

WORK SESSION

Recognize Special Guests

The USA Cross Country Coach Association Coach of the Year in the State of Iowa Mark Hostetler, and the Iowa Gatorade Runner of the Year Danielle Hostetler were introduced to and recognized by the School Board.  Activities Director Tyler Hotz presented Danielle with the Runner of the Year Award.  Hotz also presented Mark with his award and provided comments of appreciation.  Mark and Danielle both spoke briefly about their appreciation for the District, the boosters and the fans.  Additionally, Hotz noted the 4 in a row State Championships for Girls Cross Country and 3 in a row State Championships for Girls Track.

Middle School Math Materials Request

Kristan Hunter, District Curriculum Leader; Ashley Bartels, Middle School Math Teacher; and Elsie Spilman Middle School Math Teacher presented on the Proposal for new Middle School Math Curriculum.  They provided information on their vision and background work leading up to the recommendation.  This new curriculum method enhances and extends the current curriculum and teaching that is being used at the Middle School.  The recommendation includes a 5-year access to DESMOS digital platform for 350 students in grades 6-8 for $26,180.00. This breaks down to $74.80 per student over 5 years, or $14.96 per student for one year of access.  The Board asked questions for clarification.

District Facilities Plan

Superintendent Schneider discussed the current Facilities steps being taken.  He discussed the overall plans and needs assessment for the work of the Facilities Committee is continuing to be evaluated.  Schneider has asked Matt Gillaspie of Piper Jaffray to come to the June 28th School Board Meeting to discuss the Bond strategies.  He has also requested a preliminary costing for a number of the Facilities Committee top rated projects as a way forecast the needs of the various additions and renovations.  It is hoped that representatives from Carl A Nelson will be able to attend a School Board Meeting in July or early August.  The Board asked questions for clarification on the project list, recent additions, and options to be considered. 

Board Member and Administrator Dialogue

Amy Shalla reported Summer School at East Elementary and at the ALC is on-going through June.  There will be an additional week of Summer School in the first week of August.  Transportation is being provided for students who have expressed a need.  Summer projects include: replacement of flooring in a number of the elementary school classrooms, replacement of a number of unit ventilators at West Elementary, replacement of the HVAC controls at the Middle School, and painting selected areas in all the buildings.  Schneider then provided an overview of a number of the agenda items on the Business Meeting session.

Board Development and Inservice Activities

Schneider discussed the Principal’s Retreat in the first few days of August to build team within the new Administrative Team.  On Tuesday, August 3rd the Board is invited to join the Principals at the Kirkwood Hotel at 6pm with Supper and then a Work Session.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of May 10, 2021 and May 16, 2021;

Finance Report

The Finance Report for June, 2021;

Payment of Bills

The bills as listed for June 14, 2021; and Prepaid Bills;

Open Enrollment Requests

Dosha Vasquez requests Jaelynn Schultz (Kindergarten), attend Mid-Prairie from Pekin Community School District for the 2021-22 School Year;

Devra Stapleton requests Bella Sinn (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Stacy Doehrmann requests Samantha McQuirk (Grade 12), attend Mid-Prairie from Williamsburg Community School District for the 2021-22 School Year;

Clint and Niki Miller request Hadley Miller (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2021-22 School Year;

Lynda Halteman requests Elyse Halteman (Grade 3), Chasya Halteman (Grade 4), Jamila Halteman (Grade 6) and Kalea Halteman (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Julie Cole, Bus Driver, $24.13 per hour;

Contract issued to Roy Beachy, Bus Driver, $23.63 per hour;

Contract issued to Billy Matiyabo, Bus Driver, $25.13 per hour;

Contract issued to Cassidy Rourke, Middle School Softball Coach, $1,827 per season;

Contract issued to Taylor Weber, 0.5 FTE Middle School TLC Interventionist, $26,451 per annum;

Contract issued to Frank Slabaugh, 0.5 FTE Middle School TLC Learning Design Leader, $32,685 per annum;

Contract issued to Hallie Whitten, East Elementary Second Grade Teacher, $39,365 per annum;

Contract issued to Kelsey Stumpf, West Elementary Fourth Grade Teacher, $39,365 per annum;

Contract issued to Emily Pennington, East and West Elementary TLC Math Interventionist, $67,104 per annum;

Contract issued to Kristan Hunter, 0.5 FTE Early Childhood Facilitator, $35,220 per annum;

Contract issued to Kristan Hunter, 0.5 FTE District Curriculum Director, $35,220 per annum;

Contract issued to Olivia Tucker, Middle School Fifth Grade Teacher, $39,365 per annum;

Contract issued to Lori Simon, East and West Elementary TLC Technology Education Teacher, $52,645 per annum;

Contract issued to Wendy Puteney, Middle School Spanish Teacher, $69,570 per annum;

Contract issued to Carmen Fernau, East Elementary Nurse, $40,722 per annum;

Resignation of Fabiola Hernandez, Middle School Spanish Teacher, $43,267 per annum, effective end of 2020-2021 School Year;

Resignation of Deb Carlson, HS Math Teacher, $56,012 per annum, effective end of 2020-2021 School Year;

Resignation of Jaclyn Greiner, HS Nurse, $45,581 per annum, effective end of 2020-2021 School Year;

Resignation of Hannah Halstead, Fourth Grade Teacher, $38,906 per annum, effective end of 2020-2021 School Year;

Resignation of Wendy Klostermann, Bus Driver, $23.16 per hour, effective end of 2020-2021 School Year;

Resignation of Rachel Sather, West Elementary Paraprofessional, $13.76 per hour, effective end of 2020-2021 School Year;

Resignation of Erin Campbell, West Elementary Paraprofessional, $13.76 per hour, effective end of 2020-2021 School Year;

Resignation of Kyla Schneider, East Elementary Paraprofessional, $13.79 per hour, effective end of 2020-2021 School Year;

Resignation of Julie Cole, High School Paraprofessional, $15.50 per hour, effective end of 2020-2021 School Year;

Resignation of Stephen Bender, Middle School Girls Basketball Coach, $3,169 per annum, effective end of 2020-2021 School Year;

Resignation of Aaron Coghlan, Assistant Varsity Football Coach, $3,130 per annum, effective end of 2020-2021 School Year;

Resignation of Aaron Coghlan, Middle School Boys Track Coach, $2,267 per annum, effective end of 2020-2021 School Year;

Fundraising Requests – None presented at this time;

2021-2022 Cooperative Agreements with Clear Creek Amana Community School District

The four existing and on-going 28E Agreements for shared with Clear Creek Amana Community Schools are:  Human Resource Coordinator—hired by Mid-Prairie; Social Worker—hired by Mid-Prairie; Building and Grounds and Grounds Director –hired by Clear Creek Amana; and Curriculum Director—hired by Clear Creek Amana.  These agreements will continue into the 2021-2022 Fiscal Year;

Power School Agreement

Approval of the Licensing Agreement with Power School for the 2021-2022 Fiscal Year. 

Gabrielle Frederick seconded the consent items.  Motion carried 6-0.

Hiring of Lisa Kesten

Superintendent Schneider explained that Kesten is his daughter and noted the potential conflict of interest.  He discussed the situation with Jeremy Gugel before she applied.  He stayed out of the interview and hiring recommendation. Amy Shalla noted the qualifications of Kesten and their recommendation to hire her.  The hiring bonus incentive to be discussed later is not recommended by Schneider for Kesten.

Denise Chittick moved to approve that a contract be issued to Lisa Kesten, West Elementary Special Education Teacher, $45,812 per annum.  Mary Allred seconded the motion.  Approved 6-0.

Student Learning

Middle School Math Materials Request

Superintendent Schneider recapped the recommendation for Math Materials from the Work Session.  Gabrielle Frederick moved to approve the Math Curriculum request to purchase a 5-year access to DESMOS digital platform for 350 students at a cost of $26,180.00.  Jodi Meader seconded the motion.    Motion carried 6-0.

New Principal Contracts

Superintendent Schneider reported that our past practice has been to offer Principal Contracts that begin annually on August 1st and end on July 31st.  He is proposing to move the 3 new Principal contracts to a July 1st to June 30th annual cycle.  This is recommended in order to match the practice of other Districts in Iowa and prevent a gap in income and benefits of one month.  Existing Administrator Contracts will remain on the August 1st cycle. The contracts will be reissued with the new dates.  It was deemed no motion was required for this change. This is only a reporting item.

Incentive for Hiring Teachers in the DE Identified Shortage Areas

Superintendent Schneider shared a listing of the 17 content areas that are defined as hard to fill teaching positions.  Many of the District’s open positions in this area have had none or at most one applicant.  The Washington District recently instituted this type of bonus for the 2021-2022 school year.  He requested the Board consider a hiring bonus of $5,000 to be paid to teachers in these identified categories. This would be similar to what other Districts are doing for these types of positions.  Further, it would be recommended that hiring bonus be paid half in the first check of the first year and the second half of the bonus in the first check of the second year the teacher is under contract.  This would be a longer term change of Board Policy where the amount within the policy would or could be set by the Board each year.  The Board discussed the inclusion of the elementary special education teacher in the bonus, especially in light of Schneider’s recommendation to not include this position.

Gabrielle Frederick moved to approve a signing bonus for teachers in shortage areas as identified by the Iowa Department of Education and that the bonus be given to any teacher hired for the 2021-22 school that fits the criteria except for the elementary special education teacher hired tonight.  The amount of the signing bonus shall be $5,000.00 with half paid on September 25, 2021 and the second half being paid on September 25, 2022 if the teacher is still an employee of the district on that date.  There was no second to the motion.    Motion died for lack of a second.

Denise Chittick moved to approve a signing bonus for teachers in shortage areas as identified by the Iowa Department of Education and that the bonus be given to any teacher hired for the 2021-22 school that fits the criteria.  The amount of the signing bonus shall be $5,000.00 with half paid on September 25, 2021 and the second half being paid on September 25, 2022 if the teacher is still an employee of the district on that date.  Mary Allred seconded the motion.    Motion did not carry as the vote was a tie 3-3.  Gabrielle Frederick, Marianne Schlabach, and Jeremy Gugel voted against.

The Board discussed the reasons for the bonus and the inclusion or not of Keston’s position as eligible for the bonus.  The Board affirmed Mark’s transparency in this agenda item.  The policy would new and ongoing if approved as compared to if the policy had already been in place.

Gabrielle Frederick moved to approve a signing bonus for teachers in shortage areas as identified by the Iowa Department of Education and that the bonus be given to any teacher hired for the 2021-22 school that fits the criteria.  The amount of the signing bonus shall be $5,000.00 with half paid on September 25, 2021 and the second half being paid on September 25, 2022 if the teacher is still an employee of the district on that date.  Chittick seconded the motion.  Motion carried 6-0.

Board Policy 403.1 – Employee Physical Examinations

Superintendent Schneider recommends that the policy be changed to remove the content “and that the employee did not test positive for tuberculosis”.  In the past few years, there has been a very low supplies of tuberculosis testing kits that has resulted in the various physicians who perform the pre-employment physicals not providing this service.  It does not look like this situation will be resolved anytime soon. The attending physician will make their determination and recommendation as to whether the employee is fit to perform their duties.

Jodi Meader moved to pass on First Reading Board Policy 403.1 Employee Physical Examinations as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Student Handbooks

Student Handbooks for East Elementary, West Elementary, and the Middle School are under consideration. This was tabled as there were none presented for this meeting.

Finance

Modular Classrooms

Superintendent Schneider noted that we are still waiting on the agreement with Vesta Modular.  Shive-Hattery is continuing to work with Vesta Modular on the placement of the classrooms.  Schneider noted that he has asked for a leasing agreement.  The Board asked questions for clarification on timing.

Superintendent Compensation

Board President Jeremy Gugel drew the Board’s attention to the schedule for Superintendent Schneider’s pay package for the upcoming year.  Current salary is $172,995 with a total package of $223,859.  It is recommended that the Superintendent’s compensation package be increased by 2.90%, which is the same as all other District Staff for the 2021-2022 School year. This would raise his salary to $178,390 and total package to $230,352.  The Board expressed appreciation to Schneider and acknowledged how busy this next school year will be with new administrative staff.

Denise Chittick moved to approve the Superintendent Compensation Package to $230,352, a 2.90% increase for the 2021-2022 School Year as recommended.  Mary Allred seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, June 28, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: The District Annual Report, the modular classroom agreement, Second Reading of Board Policy 403.1, Student Handbook changes, and introduction of the new principals.

Adjournment

The meeting adjourned at 7:42 p.m.

May 16, 2021 SPECIAL MEETING

Mid-Prairie Community School District             

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 16, 2021 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jodi Meader.

Staff Present:  Superintendent Mark Schneider, Jeff Swartzentruber.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

District Mask Policy Considering New Iowa Department of Public Health Guidance

Jeremy Gugel introduced the situation and turned it over Superintendent Schneider discussed the changed guidance by the Iowa Department of Public Health on Friday, May 14, 2021 that was released late afternoon.  IDPH recommendation that masks for students are at the discretion of the parents.  Quarantine rules are changed to students exposed are no longer required to be quarantined.  If a student is sick and tests positive for COVID, they would be required to quarantined.  Transportation masks are still effect.  Further research is needed to understand the impact this has on transportation of students each day.  The Board asked questions about the impact of the change to current Board Policy.  Board members discussed the implications with two and a half weeks left of school.

Jeremy moved to remove the current mask policy.  Mary Allred seconded the motion.

Motion Carried 5-1. Gabrielle Frederick dissented.

Adjournment

The meeting adjourned at 6:21 p.m.

May 10, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 10, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jodi Meader.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 6-0.

WORK SESSION

Fund for Academic Excellence Presentation

This agenda item is tabled until the Fall of 2021.

East Elementary Presentations

Robin Foster, Principal at East Elementary provided a presentation to the Board.  She focused on learning, particularly Title I and Reading Recovery stats as well as proficiencies in Kindergarten and Grade 1.  She is looking forward to bridging the learning opportunities between East and West in the coming School Year.  She would like to see Alternative Kindergarten Program promoted.  Summer School will be for Kindergarten to Grade 4 this year with 4 weeks in June and 2 weeks in August.  There are over 60 students signed up for Summer School.  The Board expressed appreciation for the information and approaches being taken.

Board Member and Administrator Dialogue

Superintendent Schneider and Business Manager Swartzentruber discussed the modular classrooms.  Given some of the early cost data, there is a recommendation to reserve 2 of the used units that are currently at Linn-Mar until the first part of June.  A recommendation will be made at the June meeting as to approach to be taken.  The Board gave guidance to move forward with the approval of recommendation at the June meeting.

Business Manager Swartzentruber discussed the receipt of Election paperwork from the Washington County Auditor’s office for the November election.  He will work on this in the next couple of weeks.

Business Manager Swartzentruber thanked Hills Bank for the Classroom Cash contribution of $4,389.33.

High School Principal Strickland again discussed the HS Graduation to be held indoors with 8 guests per graduate allows, and additionally, siblings may attend and not be counted as one of the 8 guests.  The attendance numbers seemed to be the greatest concern.  The Board asked clarifying questions.

Amy Shalla, Special Education Administrator, introduced the Special Education Service Delivery Plan and defined a number of the terms and concepts for the Board.  Every 5 years the District is required to evaluate the caseload documentation and matrix.  The last review was in 2009.  This discussion was continued during the Business Meeting.

Board Development and Inservice Activities

Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

A parent shared appreciation for the opportunity to open enroll their special education student into Mid-Prairie.  She told her story of their family’s experience and thanked the School Board for the atmosphere of compassion that they have fostered.

A parent discussed the current lighting for the Softball Field is inadequate according to state standards.  It is rumored that Softball may be required to raise the funds to replace these lights.  She pointed out that Baseball received the funds in April of 2014 with support from the Athletic Boosters.  It was noted that Tyler Hotz, Activities Director, did bring this issue to the attention of the Board as one of the priorities at the end of the Facilities Priorities process.  This will be evaluated.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 24, 2021 and May 4, 2021;

Finance Report

The Finance Report for April 2021;

Payment of Bills

The bills as listed for May 10, 2921 and Prepaid Bills;

Open Enrollment Requests

Megan Libe requests Noelle Star (Grade 6), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Nikole Eichelberger requests Luke Eichelberger (Grade 1), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Alexis Osborn requests Nova Osborn (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Krystal McFadden requests Oliver McFadden (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

OUT – None submitted;

Personnel Items

Contract issued to Stacy Jack, High School English Teacher Half-time, $19,683 per annum;

Contract issued to Melanie Steinhart, Middle School English Language Arts Teacher, $39,365 per annum;

Contract issued to Keary McHugh-Onken, HSAP Supervising and Enrichment Teacher, $25.55 per hour;

Contract issued to Rebecca Becker, High School Assistant Volleyball Coach, $4,138 per season;

Contract issued to Melissa Rediger, High School National Honor Society Sponsor, $900 per annum;

Contract issued to Pete Cavanagh, High School Student Council Leader, $600 per annum;

Resignation of Marian Marley, High School National Honor Society Sponsor, $972 per annum, effective end of 2020-21 School Year;

Resignation of Chelsee Ronan, East Elementary Special Education Teacher, $42,931 per annum, effective end of 2020-21 School Year;

Resignation of Shaina Gearhart, TLC Learning Design Leader, $63,372 per annum, effective end of 2020-21 School Year;

Resignation of Jennifer Gillam, West Elementary Paraprofessional, $13.76 per hour, effective end of 2020-21 School Year;

Resignation of Marian Marley, High School National Honor Society Sponsor, $972 per annum, effective end of 2020-21 School Year;

Resignation of Sarah Idhe, Middle School Volleyball Coach, $2,183 per annum, effective end of 2020-21 School Year;

Fundraising Requests

Boys Basketball requests approval to raise funds through Donations from local businesses as sponsors for the basketball camp to be held June 14th- 17th  for purchase of coaches/players gear, equipment, Kansas City Trip expenses, and volunteer coaches payments;

Mid-Prairie Strength and Conditioning requests approval to raise funds through sales of clothing using Elite Sports for the month of May to raise funds for Weight Room equipment and supplies;

MPHS Graduating Seniors Class of 2020-2021

Joseph William Allred                     Vinnie Michael Bowlin                    Sidney Rae Davis

Kaysen Joel Dempsey                     Olivia Joan Duwa                             Sade Mae Frantz

Caleb James Garrels                        Clarke Brink Latcham                      Hannah Anne Miller

Efrosyniya Rusalina Raef Connor Dayton Shalla                     Hallie Joy Shappell

Aaron Luke Slaubaugh                    Emily Lynn Swartzentruber            Logan Jacob Truitt

Laela Nykole Waddell                     Reaghan Kaylee Aggson                 Lucas Aaron Bontrager

Caitlyn Jean Busch                           Kristina Raelynne Gerst                  Phelan Rose Hostetler

Eryk Elias Hovde               Nicholas Edward Kofron                Myah Patricia Lugar

Benjamin Ryan Meader                  Alexis Deanna Miller                       Collin James Nickell

Paige Elisabeth Peiffer                   Kayden Joseph Reinier                    Levi Adam Schnoebelen

Macey Moore Smith                       Steven James Stone                        Yassin F Ahmed

Morgan Elise Brunk                         Stanley Ray Butterbaugh Chelsea Rebecca Craigmile

Jesi Marie Donaldson                     Timothy Justin Farrier                     Gavin William Frascht

Emily Elizabeth Marner                  Billy Bilombele Matiyabo               Dominic Jo McCain

Jenna Nicole Miller                         Tobin Joshua Miller                         Elisabeth Janelle Sansen

Jacob Christopher Swartzendruber                                                          Joshua Samuel Wallington

Luke William Albright                      Tori Lynn Boyse                               Keagan Joshua Allen Brady

Jackson Hayes Cornwell                 Kelby Blake Gingerich                     Cade Autsin Thomas Groenewold

Kyra Alison Helmuth                        Karsen Elizabeth Jehle                    Josh Michael Leonard

Madelyn Joyce Linnell                    Sarah Christine Meader                  Rhiannon Rose Panknen

Aidan James Dale Rath                   Colby Elizabeth Rourke                  Jennifer Sanchez

Ethan Russel Sweeting                   Wyatt Allen Taylor                          Caleb Leroy Thomas

Ethan Charles Trimpe                     Luke James Boyse                           Damien Tashon Davenport

Madison Avery Edgington              Zeus Carter Fugate                          Keegan Joe Gingerich

Abbigail Joy Hicks                            Michael James Kelly                        Nasya Moon Leaton

Gibson James Lowenberg              Elizabeth Fern Meader                   Natali Jo Miller

Nathan Craig Quinby                      Nick Duane Slabaugh                      Emma Ann Slaubaugh

Amber Lindsey Swart                      Cooper Ryan Thomas

MP-HSAP Graduating Seniors Class of 2020-2021

Abigail Vakulich                                Ana Jo Fleming                                 Angela Naomi Shores

Cara Michaela Leichty                    Catherine Marie Hentrich              Cecil “CJ” James Rauch

Chase Lynn Miller                            Elizabeth Kyra-Ann Sands               Ella Sue Cadena

Gabe Christian Brase                      Grant Woods Kirkpatrick Isaiah Haveman

Jillian Hope Owen                            Kathryn Elaine Schwartz                 Katrina Peace Curtiss

Keaton Lynn Graber                        Kezia Schwartz                                 Kristiana (Triana) JeAn Tu

Lauren Michelle Winborn              Magnolia Mae Graber                    Mckenna Grace Miller

Zach James Brase                            Zebidah (Zebi) W Kimani

 

MP-ALC Graduating Seniors Class of 2020-2021

Gabe Kauffman                                Dusty Knepp                                      Brianna Myers

Mason Wagg                                    Ethan White

Mary Allred seconded the consent items.  Motion carried 6-0.

Student Learning

High School Principal

Superintendent Schneider discussed the interview process for the open High School Principal Position.   He also provided some background on the candidate of choice.  He recommends the hire of Chuck Banks for the High School Principal position effective August 1, 2021 for the 2021-2022 School Year.  The starting salary will be $125,000 with a total package with benefits of $171,363.

Denise Chittick moved to approve the hire of Chuck Banks at a salary of $125,000 annually and additional benefits with a start date of August 1, 2021 subject to the completion of acceptable background checks.  Mary Allred seconded the motion.    Motion carried 6-0.

High School Graduation

Principal Jay Strickland discussed the logistics of the 2021 High School Graduation.  As noted in the Work Session, it is recommended that the graduation ceremony be moved back indoors and that 8 guests plus siblings be allowed for each graduate.  A letter will be sent to the graduates’ families.  It was clarified that all other events stay as stated in policy at 4 tickets.  The masks policy will be uses as the Friday absence percentage immediately prior to graduation.  There were questions and discussion about the number being set at 8 per graduate.  The event will be live streamed.

Mary Allred moved to approve the plan for the 2021 graduation ceremony to have unlimited guests and siblings for each graduate.  Mary Allred seconded the motion.    Motion carried 5-1 with Gabrielle Frederick dissenting.

Jeremy Pickard left the meeting at 7:25 p.m.

Student Handbooks for 2021-22

Principal Jay Strickland shared the five proposed changes to the High School Student Handbook.  He discussed the reasons for these changes and asked for questions of Board members. 

Gabrielle Frederick moved to accept the 2021-2022 High School Handbook changes as presented.  Mary Allred seconded the motion.    Motion carried 5-0.

Jeremy Pickard returned to the meeting at 7:35 p.m.

Special Education Service Delivery Plan

Special Education Administrator Amy Shalla finished her thoughts on the Special Education Service Delivery Plan picking up from where she stopped during the Work Session.  She shared the student counts by Level and by Building.  In addition, there are students in the Beyond Program that normally would have graduated, as well as, a higher number of IEPs within the Preschool Program.  The District uses the VITAL and RISE programs at two community colleges for a smaller number of IEP students who are working on college courses.  There are other programs and options in use also.  The Board asked questions about details of the various programs. 

Marianne Schlabach moved to approve the Special Education Service Delivery Plan as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Finance

Washington County Riverboat Foundation Grant Application

Superintendent Schneider presented the WCRF Grant Application resolution and summarized the grant.  The following grant is presented for consideration and approval prior to the June 6, 2021, deadline.

  1. Mid-Prairie Auditorium – Grant Request of $2,000,000 on an estimated Total Project Cost of $10,365,635,00

The Board reviewed the request and asked questions about the timing elements of the project.

Jeremy Pickard moved to approve Resolution 051021 for the Washington County Riverboat Foundation Grant Application.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - absent

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 6-0.

School Fees for 2021-22

Superintendent Schneider reviewed the proposed School Fees components for the 2021-2022 School Year.  No changes are recommended for the 2021-2022 School Year from the 2020-2021 School Year.  It is recommended that no Book Fees be collected again.  There are no changes to the lunch prices due to the Federal Government continuing the Free Lunch Program through the 2021-2022 School Year. 

Jeremy Pickard moved to approve 2021-2022 School Fees as presented.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Salaries for Principals, Directors, HSAP and Central Office Staff, Assistant AD and Middle School Dean of Students

Superintendent Schneider recommends a 2.9% package increase for Principals, Directors, Central Office Staff and Assistant AD and Middle School Dean for the 2021-2022 School Year.  This is consistent with the 2.9% package approval for Teachers and Support Staff passed at an earlier School Board Meeting.  HSAP Administrative Staff and Hourly Teaching Staff raises differ from the 2.9% increase proposal due to various circumstances.  These one-time increases and the various related situations were presented and discussed by Schneider with the School Board. 

Jeremy Pickard moved to approve the District Administrators/Directors and Central Office Staff wage and package increases of 2.9%, and HSAP Administrative and Teaching Staff increases with one-time bumps all for Fiscal Year 2021-2022 as presented.  Denise Chittick seconded the motion.  Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, June 14, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: District Annual Report, Middle School Presentation, Facilities Planning Committee, COVID Planning, Superintendent Wages for 2021-2022.

Adjournment

The meeting adjourned at 7:50 p.m.

 

May 4, 2021 SPECIAL MEETING

Mid-Prairie Community School District        

 Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 4, 2021 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Staff Present:  Superintendent Mark Schneider, Secretary Cindy Malichky.

Jeremy Pickard moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

Closed Session pursuant to Iowa Code 21.5 (i)

Gabrielle Frederick moved to adjourn to closed session to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(1)(i), Code of Iowa.  Seconded by Jodi Meader.

Roll call vote:     Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 7-0.

The Board entered Closed Session at 7:02 p.m.

The Board exited Closed Session at 7:52 p.m.

Adjournment

The meeting adjourned at 7:52 p.m.

April 26, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 26, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, and Jeremy Pickard (arrived at6:17p.m.).

Board members absent:  Marianne Schlabach, and Jeremy Pickard (arrived at 6:17p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented with one change to the Consent Agenda, the addition of recommendation to hire Frank Slabaugh as half-Virtual Academy Coach.  Seconded by Gabrielle Frederick.  Motion carried 5-0.

Jeremy Pickard arrived at 6:17p.m.

WORK SESSION

West Elementary Presentation

Principal Bill Poock presented an update on happenings and needs at West Elementary.  He provided some data points from FAST reading assessments and STAR math assessments.  He then shared some comments and highlights from Teachers about what they appreciated about Mid-Prairie West Elementary this School Year.  The Board asked questions on the data points.  The Board affirmed the West Elementary Staff and Students for the hard work and the positive measurable results.

Early Childhood Facilitator

Principal Poock proposed the addition of a half-time Early Childhood Facilitator position to advance and improve the Preschool programming at Mid-Prairie.  This would expand a current program paid for by TLC Funds.  As the Preschool program grows, there is a need for additional leadership capabilities, yet we are not large enough for a full-time position.  He outlined the activities that would be involved with this expanded position.  This position would paid for out of ESSER funds over the next two school years.  The other half of this position will continue to teach Preschool.  The Board asked questions to clarify numbers of students enrolled for next year and funding.

Third Grade Teacher Proposal – This was tabled to the Business Meeting agenda item.

Board Member and Administrator Dialogue

Graduation Report

Principal Strickland shared that graduation will be moved back indoors due to unpredictability of the weather earlier in the year.  The hope is that there might be more guests allowed at the ceremony than were allowed at last year’s graduation.  Four guests were allowed last year.  The thought is that eight guests and siblings would be the goal for participation.  Strickland is asking for a Board decision at the next meeting in order to send the letter to families in a timely fashion.  The Board asked some initial questions about graduation to clarify intent and possible potential issues.

Announcements and Suggestions for Next Agenda

Superintendent announced the CDC guidelines for masks required for conveyances—School vehicles.  An email will be sent out to families tomorrow to explain this requirement and that masks will be required going forward.  The Board affirmed this approach.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 12, 2021 meeting and the April 20, 2021 Special Meeting;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for April 26, 2021;

Open Enrollment Requests

Mary Wetzel requests Anthony Wetzel (Grade 7), attend Mid-Prairie from Muscatine Community School District for the 2020-21 School Year;

Autumn Lose requests Thomas Bryant (Prekindergarten Age 3), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Megan Libe requests Noelle Star (Grade 7), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Skyler Cooper requests Jayceon Buck (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Derek and Abbie Yoder request Gabrielle Yoder (Grade 4) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Contract Issued to Frank Slabaugh, Virtual Academy Principal half-time and TLC Learning Design Coach half-time for the 2021-2022 School Year; $85,000 per annum effective August 1, 2021;

Volunteer Coach Positions for Spring Sports to include:

Byron Yoder, Boys Soccer Assistant Coach

Sofia Adams, Boys Soccer Assistant Coach

Josh Moore, Girls Soccer Assistant Coach; Up to $500 from Resale Funds

Resignations – None submitted;

Fundraising Requests – None submitted;

Grant Wood AEA Mentoring and Induction Consortium Agreement for the 2021-2022 School Year.

Gabrielle Frederick seconded the consent items.  Motion carried 6-0.

Student Learning

Early Childhood Facilitator

President Jeremy Gugel and Superintendent Schneider asked if there were any questions from the presentation made during the Work Session.

Jeremy Pickard moved to approve the creation of a half-time Early Childhood Facilitator Position beginning in the 2021-2022 School Year to be funded by ESSER Funds for the next 2 School Years.  Mary Allred seconded the motion.    Motion carried 6-0.

Third Grade Teacher Proposal

Superintendent Schneider and Principal Foster proposed the addition of a 6th Third Grade Teacher for 2021-2022 School Year.  This will make the class sizes smaller, will facilitate additional learning, and provide for additional spacing of students.  This would also entail either the purchase or rental of a modular classroom to be placed on the Grounds of West Elementary.  This would house the Music Classroom and make room for the Alternative Kindergarten Classroom as the Third Grade Classroom would assume the space currently used by Alternative Kindergarten Classroom.  Heather Hershberger, Elementary School Music Teacher, discussed the need for the additional music specials class space at both Elementary Schools.  East Elementary has been having these space issues for the past 3-plus School Years.  Principal Foster provided some additional information on classroom sizes 24 feet by 40 feet, the other would be 28 feet by 68 feet and their individual floor plans.  The square footages of the individual classrooms to be used would be pretty equal.  The modular classroom would intend to be paid for with ESSER/COVID Funds.  The Board asked the Administration to gather some additional data on the modular classrooms under the understanding that these classrooms would be strongly considered and acted upon at a future meeting with more complete data available.

Denise Chittick moved to approve an additional 3rd Grade Teacher for the 2021-2022 School Year making 6 sections in 3rd Grade to be paid by ESSER Funds for the next two school years.  Mary Allred seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, May 10, 2021, at 6:15 p.m. at the Central Office Community Room.  This is the only schedule School Board Meeting in May.   Agenda items to include: HS Graduation action, and East Elementary Presentation.  There most likely would be a special Board Meeting to propose the recommended hire of a High School Principal

Adjournment

The meeting adjourned at 7:26p.m.

 

April 20, 2021 SPECIAL MEETING

Mid-Prairie Community School District 

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 20, 2021 – 6:30 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present Mary Allred, Denise Chittick, Jeremy Gugel, and Marianne Schlabach.

Board members absent:  Gabrielle Frederick, Jodi Meader, and Jeremy Pickard.

Staff Present:  Superintendent Mark Schneider, Business Manager/Board Secretary Jeff Swartzentruber

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 4-0.

Finance/Student Learning

MPEA Compensation Agreement for 2021-2022

Superintendent Schneider shared that the IBB agreed to propose a total package increase for the 2021-2022 School Year of 2.90%.  It is above the new money percentage signed by the governor in March of 2021.  The 2.9% is near the State school district average settlements for 2021-2022.  The MPEA and MPESSA Associations ratified the proposal on April 16, 2021.  It is recommended that the School Board also consider ratification of the 2.9% package increase.  Additionally, there were two minor changes, one for pay rate for Bus Maintenance Wages and one for an additional $0.05 per hour for Nutrition Staff.  Finally, Superintendent Schneider is recommending a $100 incentive for Contracts and Work Agreements to be turned in within 10 days of distribution.  The payment would be paid in the November 25, 2021 payroll with the eligible employees also required to be employed on November 15, 2021 with the District.  The incentive would be paid for out of COVID ESSER III Funds from the Federal Government. 

Denise Chittick moved to approve 2021-2022 Compensation Agreement for Teachers and Classified Staff that includes a 2.9% overall package increase as presented.  Mary Allred seconded the motion.    Motion carried 4-0.

Adjournment

The meeting adjourned at 6:50 p.m.

 

April 12, 2021

 

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School Gymnasium, Wellman, IA  52356

April 12, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

WORK SESSION

High School Boys Varsity Basketball Trip to Kansas City

Varsity Basketball Coach Daren Lambert opened the discussion by providing a handout.  Varsity Boys Basketball seeks approval from the Board to participate in a boys’ basketball event called “The 12 Courts of Christmas” to be played December 22nd in Kansas City Missouri at the Hy-Vee Arena.  The costs of approximately $2,500 would be covered by fundraising to Boys Basketball Resale—they planned to start by asking for donations.  The Board asked clarifying questions of Lambert and Hotz. 

Update on Principal Searches

Superintendent Schneider provided an update on the search process for the Elementary School Principal and High School Principal Positions.  Elementary School Principal: Interviews were conducted, Thursday, April 8, 2021 and finalist interviews were conducted on April 10, 2021.  An offer has been extended pending School Board approval to Greg Jergens.  This has been added to the Consent Agenda Items in the Business Session.  High School Principal: Applications are still being accepted through April 15, 2021.  The interview teams are being selected.  The initial interview team meeting will be April 19th with interviews scheduled for April 26th.

Board Member and Administrator Dialogue

Bill Poock presented on the Preschool Program to the Board.  Mid-Prairie Preschool has 3 teachers serving 3 and 4 year olds.  There is one Alternative Kindergarten Teacher and six Paraprofessionals who also work in the program.  Current students served are 14 3 year olds and 73 4 year old students.  There are also 12 Alternative Kindergarten.  99 total students are enrolled in the program for this school year.  The enrollment push is underway and will continue to for the next two weeks.  The curriculum used is Creative Curriculum along with other curriculum developed by the teachers within their PLC Team.  The focus is preparing students for Kindergarten for each age group.  He discussed the Gold Objectives and Assessments as required by the State of Iowa.  He provided some of the Literacy objectives as examples for the Board along with observation tools that are used by teachers.  The Board expressed appreciation for the comprehensiveness of the program and how it prepares students for Kindergarten and beyond. 

Board Development and Inservice Activities

Nothing to add at this time.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

Parents addressed the Board to express thanks for the work of the Board, then spoke in favor of removal of the mask policy currently in place for a number of reasons for the remainder of the current school year.  Additional concerns expressed included:  Concerns about the contact tracing and quarantine of students—how many students who were quarantined were then diagnosed with COVID-19?  Is there a way to bend the rules and make masks optional within the school setting?  Has there been consideration of the ISASP testing results because of the mask requirements—a recognition of the importance of the tests?  Mental health issues related to masking were noted.  The public forum ended at 7:37p.m. with the Public Hearings interspersed during this time at 7:15 pm. And 7:20 p.m. as noted below in the Finance Section.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 22, 2021;

Finance Report

The Finance Report for March 2021;

Payment of Bills

The bills as listed for April 12, 2021; Prepaid Bills; and Hills Bank ACH Transactions for March 2021;

Open Enrollment Requests

Laura Whitehall requests Hank Whitehall (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Zach Williams and Skyler Winter request Dexter Williams (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2021-22 School Year;

Matt and Sarah Stoutner request Quinn Stoutner (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Andy and Deanne Townsend request Adin Townsend (Grade 3), Ahna Townsend (Grade 7), Andrew Townsend (Grade 11), Anthony Townsend (Grade 1), and Ashton Townsend (Grade 6), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Michaela Tinnes requests Milo Tinnes (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Keota Community School District for the 2021-22 School Year;

Lincoln Cobb requests Graecyn Cobb (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2021-22 School Year;

Tyler and Staci Friese request Carson Friese (Kindergarten) attend Keota Community School District from Mid-Prairie;

Personnel Items

Contract issued to Greg Jergens, East Elementary Principal, $95,000 per annum to be begin August 1, 2021—this was added to the Consent Agenda by Superintendent Schneider;

Contract issued to Adrianna Pacha, High School English Teacher, $38,906 per annum to be updated to 2021-2022 rate at IBB settlement;

Contract issued to Mikayla Ulin, Middle School Art Teacher, $38,906 per annum to be updated to 2021-2022 rate at IBB settlement;

Contract issued to Jamie Clark, 7th Grade Girls Assistant Track Coach, $1,499.25 per season;

Contract issued to Aaron Fleming, 8th Grade Girls Assistant Track Coach, $2263.87 per season;

Resignation of Haley LeGrande, HS Special Education Teacher, $38,906 per annum, effective end of 2020-2021 Contract Year;

Resignation of Kara Beatty, HS Special Education Teacher, $42,275 per annum, effective end of 2020-2021 Contract Year;

Resignation of Jay Strickland, HS Principal, $121,980 per annum, effective end of 2020-2021 Contract Year;

Resignation of Gerry Beeler, Bus Driver, $25.69 per hour, effective April 23, 2021;

Fundraising Requests

Mid-Prairie Baseball requests approval to raise funds by conducting a youth baseball camp between May 7th and May 14th for the purchase of equipment, supplies, and coaches apparel;

Home School Assistance Program Roots and Shoots group requests approval to raise funds with free will donations through the Spring Annual Flower Fundraiser, Fall Mum Fundraiser and other related activities involving plants and growing between April of 2021 to April of 2022 for sustainability of greenhouse activities to provide growing and learning opportunities for Home School students and families;

Class of 2023 requests approval to raise funds during the Grand March on April 24th by freewill donation for Prom expenses for Spring of 2022.

Mary Allred seconded the motion.  Motion carried 7-0.

Student Learning

High School Boys Varsity Basketball Trip to Kansas City

Superintendent Schneider and Board President Gugel asked if there were any questions from the Work Session. 

Jeremy Pickard moved to approve the Boys Basketball participation in the event on December 22, 2021 to Kansas City Missouri.  Mary Allred seconded the motion.    Motion carried 7-0.

District Mask Policy

President Gugel opened the Board discussion by asking for comments.  Board members discussed the current rule/policy and approach, as well as the current situation and data within the District.  One of the largest issues is the necessity to quarantine if the Washington County Health Department Guidelines are followed.  There were opinions expressed in favor of making masks optional—noting that students and staff are out and about the community without masks.  Recognition that the no matter what decision is made, there are those in the community who will not be pleased.  The original decision to implement the mask policy was not made in fear, but to assure that students could stay in school.

Marianne Schlabach moved to leave the current District Mask Policy in place for the remainder of the 2020-2021 School Year.  Gabrielle Frederick Seconded the motion.  Motion failed 3-4 with Jeremy Pickard, Mary Allred, Jodi Meader, and Jeremy Gugel voting against the motion.

Mary Allred moved to make masks optional and return to mandatory masks for a building when the building positive COVID sickness rate is 2.5% on a 7 day rolling average basis.  Jodi Meader seconded the motion.  Motion failed 3-4 with Marianne Schlabach, Jeremy Pickard, Gabrielle Frederick, and Denise Chittick voting against the motion.

Jeremy Pickard moved to make masks highly recommended for students and staff at East Elementary, West Elementary, Mid-Prairie Middle School and the Home School Education Center and return to mandatory masks by building if the 7-day rolling average in a building is 3% or higher of COVID Positive, COVID Quarantined, and Other Illness as counted among students beginning April 26, 2021.  Denise Chittick seconded the motion.  Motion Carried 4-3 with Gabrielle Frederick, Mary Allred, and Marianne Schlabach voting against the motion.

Mary Allred moved to make masks highly recommended for students and staff at Mid-Prairie High School and return to mandatory masks in the building if the 7-day rolling average in a building is 3% or higher of COVID Positive, COVID Quarantined, and Other Illness as counted among students beginning April 26, 2021.  Jodi Meader seconded the motion.  Motion Carried 4-3 with Marianne Schlabach, Jeremy Gugel, and Gabrielle Frederick voting against the motion.

Denise Chittick moved to require mandatory masks in school vehicles if any school building in the District is 3% or higher of COVID Positive, COVID Quarantined, and Other Illness as counted among students and staff beginning April 26, 2021.    Mary Allred seconded the motion.  Motion carried 7-0.

Finance

7:15pm Public Hearing on the 2021-22 Certified Budget

President Gugel opened the floor for the Public Hearing to allow for input on the Certified Budget for 2021-2022 School Year.  This was published in the local paper on March 25, 2021, and April 1, 2021.  No one spoke from the public.  Gugel closed the public hearing at 7:16 p.m.

Approve the 2021-22 Certified Budget

Superintendent Schneider and Business Manager Swartzentruber recommended the Board approve the 2021-2022 Fiscal Year Budget for filing to the Washington Auditors Office and Iowa Department of Management by April 15, 2021.

Gabrielle Frederick moved to approve the 2021-22 Certified Budget as presented.  Jodi Meader seconded the motion.

7:20pm Public Hearing on the 2020-21 Budget Amendment

President Gugel opened the floor for the Public Hearing to allow for input on the 2020-2021 Budget Amendment.  This was published in the local paper on March 25, 2021, and April 1, 2021.  The Amendment addresses the additional expenses incurred in this Fiscal Year related to COVD-19 Relief Funds.  No one spoke from the public.  Gugel closed the public hearing at 7:21 p.m.

Approve the 2020-21 Budget Amendment

Superintendent Schneider and Business Manager Swartzentruber recommended the Board approve the 2020-2021 Fiscal Year Budget Amendment filing to the Iowa Department of Management.

Gabrielle Frederick moved to approve the 2020-21 Budget Amendment as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Redemption of 2014 General Obligation School Bonds and Approval of the Levying of Property Tax for Fiscal Year 2021-22 for the Redemption.

Superintendent Schneider recommends a continuation of the use of an Additional Debt Levy to pay off bonds more quickly to save interest costs and improve the prospects of future bond issues by opening more levy room for property taxes.  The current maximum levy is $2.70.  This Year, Fiscal Year 2021, was the third year for the additional levy and resolution where the District levied $580,000 additional funds for debt service to be paid in July of 2021—a three-year total of $1,430,000.  This will save the District $576,800 in interest over four years.  The resolution presented for approval tonight is for $680,000 additional Debt Levy for Fiscal Year 2022.  It will save the District $148,225 of interest.  The resolution is recommended for approval and will maximize the Debt Service Levy at $2.695, of which $1.25 is the additional Debt Service Levy.

Marianne Schlabach moved to approve the Resolution authorizing the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014, approving a fourth amendment to escrow an amended and substituted Paying Agent, Bond Registrar and Transfer Agent Agreement, and Levying a tax for Fiscal Year 2021-22 for the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014 in the amount of $680,000.  Denise Chittick seconded the motion.

Roll Call Vote:   Gabrielle Frederick            - yes

                            Mary Allred                        - yes

                            Jodi Meader                      - yes

                           Jeremy Pickard                  - yes

                           Marianne Schlabach          - yes

                           Jeremy Gugel                     - yes

                           Denise Chittick                   - yes

Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 26, 2021, at 6:15 p.m. at the Central Office Community Room.  Superintendent Schneider announced that the Interest Based Bargaining Team reached a tentative agreement for a compensation package for the 2021-2022 School Year at their meeting earlier this afternoon.  MPEA/MPESSA are preparing to take the agreement to the Association for a vote.  Once ratified by the Association, there will be a Special Board Meeting within the next week to approve the agreement, and then contracts and work agreements can be prepared for staff signature.

Adjournment

The meeting adjourned at 8:35p.m.

March 22, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 22, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

WORK SESSION

District Mask Policy

Board President Gugel noted that this is a discussion of the Mask Policy.  No action will be taken today.  The Board discussed the various aspects to consider if the mask policy were to be changed before the end of the School Year.  Is “Highly Recommended” instead of “Mandated” an option especially since it is so close to the end of the year and would provide an option to see how it might go in the Fall for School Year 2021-2022?  There was discussion about waiting until staff are fully vaccinated, which would be April 16th, or 2 weeks after the second vaccination date of April 2nd, thus Monday, April 19th could be considered as a potential change date.  Questions were asked about year-end standards tests being available to be taken at home.  Tests from home may not be available immediately in the current structure but could be available in May.  Additionally, ACT testing has a late window for a later testing date in June.  There was encouragement to look at the positions taken by the Health Departments—Washington County Health Department, in particular, and in that vein consider leaving the current policy in place.  The quarantine issue has not changed to date even in the face of freedom of choice by families and the cascading effect on the choice to other families who may be affected.  There is a need to look forward to next School Year so that families can make plans for their students.  If the quarantine instructions change, then there could be impetus to make the change to policy.  There is inconsistency of mask use inside of school versus outside of school for students and staff, and due to that inconsistency there is a question of the overall effectiveness in the current policy.  Questions were asked of the Administrators about how a change in decision/policy will change the approach within their buildings?  Academically, the students are operating and locked into the pattern of the day, while also trying to keep things as normal as possible.  And, there is not a blueprint for how this will change because of how deep the students are into the school year.  Contact tracing would change dramatically if the percentage of non-mask wearers increased.  Because of mask wearers, contact tracing has been reduced when both/most students are wearing masks.  Finally, what does the Health Department want to see to change or eliminate the quarantine procedures?

High School Presentation

Principal Jay Strickland provided a “fireside chat” on the High School.  He first invited the Board to come spend the day with him.  The High School staff have been working on consistency of expectations of behavior in the classroom and in other parts of the buildings.  This was started January of 2020 before COVID shut things down.  This year the staff has been processing the approach in consistency with Tier I behavior.  When the last semester starts in two weeks, they will begin to implement the Tier II behavior processes.  There has also been a focus on failing grades/incomplete grades.  One focus area in the last semester will be for teachers to record their late work approaches.  Parental involvement is encouraged, especially for academic scheduling, which has led to more intentional sharing with parents.  He closed by discussing the positives/blessings that he has observed throughout the School Year, especially with the challenges of COVID-19.

Finance Presentation

Agenda items moved to the end of the meeting

Board Development and In-Service Activities

Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

A parent commented on the mask discussion, the students’ mental health, and encouraged the Board to make a good decision and not necessarily the easy decision, or the political decision.  Another parent shared their view on the use of mask and the protection of other people.  A student shared that their concern is for the children/students not yet being vaccinated, and their hope to keep current policy in place through the end of the year.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 8, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for March 22, 2021;

Open Enrollment Requests

Nathan and Dianna Geiger request Tayem Geiger (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Fletcher and Makenzie Flynn request Taytum Flynn (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Kelly and April Grimm request Logan Grimm (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Korin Manson requests Arissa Manson (Grade 2) and Tucker Manson (Grade 4) attend Washington Community School District from Mid-Prairie;

Derek and Abbie Yoder request Macauley Yoder (Grade 6) and Vivian Yoder (Grade 3) attend Iowa City Community School District from Mid-Prairie;

Derick and Kim Cranston request Izabella Cranston (Grade 10) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Contracts issued – None at this meeting;

Resignation of Casey Leonard, Middle School Art Teacher, $44,273 per annum, effective end of the 2020-2021 Contract Year;

Resignation of Rebecca Rensema, K-8 Academic Enrichment Teacher, $43,267 per annum, effective end of the 2020-2021 Contract Year;

Resignation of Diann McFerrin, HSAP Coordinator, $49,190 per annum, effective end of the 2020-2021 Contract Year;

Resignation of William Poock, West Elementary Principal, $109,670 per annum, effective end of the 2020-2021 Contract Year;

Fundraising Requests

Mid-Prairie Softball requests approval to raise funds through “Smash for Cash” a pledge drive based on zone hitting by players to be used for equipment, additional coaches, coaches attire, and field updates;

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Middle School Principal

Superintendent Schneider discussed the interview process for the open Middle School Principal Position.   He also provided some background on the candidate of choice.  He recommends the hire of Robert Hruby for the Middle School Principal position effective August 1, 2021 for the 2021-2022 School Year.  The starting salary will be $100,000 with a total package with benefits of $140,838.

Jeremy Pickard moved to approve the hire of Robert Hruby at a salary of $100,000 annually and additional benefits with a start date of August 1, 2021 subject to the completion of acceptable background checks.  Mary Allred seconded the motion.    Motion carried 7-0.

Approval of the School Calendar 2021-2022

Superintendent Schneider reviewed the 2021-2022 School Calendar, noted the questionnaire, and noted the process with IBB.  He also explained a bit of detail related to the Wednesday early out dates.  President Gugel asked if there were any additional questions on the school calendar. A motion was called for either approving the Calendar or tabling it for further study.

Marianne Schlabach moved to approve School Calendar for 2021-2022 as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Finance

Middle School Controls

Superintendent Schneider updated the Board on the current status of the recommendation to improve the HVAC Controls at the Middle School and asked for additional questions. He clarified that the improvements would need to be approved by the Department of Education to use ESSER II and III funds, though it is thought approval for this would be quite likely.  The cost of the repairs is quoted at $84,900 and an addendum of $9,100 to make all of the equipment the same for the building.  The project will be completed this Summer if approved.  A completed questionnaire will be required by the Department of Education prior to the use of ESSER II funds.

Jeremy Pickard moved to approve proceeding with the improvement of the HVAC controls at the Middle School with CI3 at a cost not to exceed of $100,000.  Mary Allred seconded the motion.    Motion carried 7-0.

Set Date and Time for the Public Hearing for 2020-21 Certified Budget Amendment

Superintendent Schneider and Business Manager Swartzentruber highlighted the Public Hearing document for the amendment of the 2020-2021 School Year Budget.  The area being amended is the instruction category as an increase from $13,100,000 to $15,000,000.  This recognizes the increase in expenditures due to COVID.  These expenditures have been covered by additional Federal Funds in the various relief legislation that has been enacted.  The amendment would need to be presented to the School Budget Review Committee (SBRC) in Des Moines for approval.  However, before they can be acted upon by the Board, a public hearing needs to be set.  It is recommended a public hearing be set for the next School Board Meeting on April 12, 2021 at 7:20 p.m. in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Amendments for 2020-2021 is set to be published in The News upon approval.

Gabrielle Frederick moved to approve setting the date for the Public Hearing on the 2020-2021 Amendment of Current Budget for April 12, 2021 at 7:20 p.m.  Jodi Meader seconded the motion.    Motion carried 7-0.

Set the Date and Time for the Public Hearing of the 2021-22 Budget

Superintendent Schneider and Business Manager Swartzentruber recommend a Public Hearing for the proposed 2021-2022 Budget be set for April 12, 2021 at 7:15pm in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Summary for Fiscal 2021-2022 is set to be published in the News upon approval.

Gabrielle Frederick moved to approve the Notice of Public Hearing on the 2021-2022 Proposed Budget for Monday, April 12, 2021 at 7:15p.m.  Jodi Meader seconded the motion.    Motion carried 6-0

Work Session

Completion of Unfinished Work Session Items

Finance Presentation – Moved from the First Work Session

Business Manager Swartzentruber presented on the Certified Budget process for 2021-2022 School Year.  He focused on the different trends in enrollment, revenue generation, Property Tax Levy amounts, and Spending Authority.  The Certified Budget Process needs to be completed by April 15, 2021, subsequent to a Public Hearing on the Budget that is scheduled for April 12, 2021.  The Property Tax Levy filing will be for $13.23 per $1,000 of taxable value if approved as presented.  This would be an increase of $0.05 per $1,000 from last year.  The rate is held down by a 4% increase in taxable property values in the District.  Property taxes fund approximately 29% of the total revenues collected by the District.

Announcements

Board Development and In-Service Activities

Nothing Added

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 12, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Public Hearing on the Fiscal Year 2022 Budget and a Public Hearing on the Revised Fiscal Year 2021 Budget, Facilities Planning, Building and Program Presentation, and Mask Discussion/Decision.

Adjournment

The meeting adjourned at 8:14 p.m.

 

March 8, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 8, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard (arrived to the meeting at 6:17 p.m.), and Marianne Schlabach.

Board members absent:  Jeremy Pickard (arrived to the meeting at 6:17 p.m.).

Also Present:  Mark Schneider, Cindy Malichky, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

WORK SESSION

Shive-Hattery School District Grounds Study

Civil Engineer Matt Klein from Shive-Hattery gave a presentation on the different options for the High School athletic grounds.  Project costs were given along with maps.  The Board asked for more information from Shive-Hattery.  Jeremy Pickard arrived at 6:17 p.m. during this agenda item.

Board Member and Administrator Dialogue

Superintendent Schneider said four Middle School principal candidates were interviewed today and four more candidates will be interviewed tomorrow.  The plan is to have a recommendation for the March 22 Board meeting.  The administrators gave brief updates for their buildings.

Board Development and Inservice Activities

Nothing of note at this time.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum – 7:00 p.m.

Six parents spoke about Mid-Prairie’s requirement for face masks.  They would like to know what will be required in the near future and if masks can be optional.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 22, 2021;

Finance Report

The Finance Report for February 2021;

Payment of Bills

The bills as listed for March 8, 2021; Prepaid Bills; and Hills Bank ACH Transactions for February of 2021;

Open Enrollment Requests

Chuck Gent and Trisha Parizek request Karlee Parizek (Grade 6), attend Mid-Prairie from English Valley Community School District for the 2021-22 School Year;

Sarah Lyle requests Emma Lyle (Grade 8) and Rena Lyle (Grade 4), attend Mid-Prairie from Fort Madison Community School District for the 2021-22 School Year;

Terry and Megan Allen request Kylie Allen (Grade 10), attend Mid-Prairie from Highland Community School District for the 2021-22 School Year;

Jodie Beinhart requests Adelinn Beinhart (Grade 4) and Isabell Beinhart (Grade 2), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Bethany Moore requests Zephyr Moore (Grade 1) and Zion Moore (Grade3), attend Mid-Prairie Virtual Academy from Montezuma Community School District for the 2021-22 School Year;

Megan Vanderlinden requests Madison Vanderlinden (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Julie Tweedt requests Maverick Tweedt (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2021-22 School Year;

Kati Bradshaw requests Abigail Bradshaw (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Deb Lee requests Lily Lee (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Mark and Bethany Lingard request Georgianna Lingard (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Ben and Kristin Peiffer request Kaylin Peiffer (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Shannon Babbitt requests Anna Babbitt (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Amy Vander Busard requests Anna Busard (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Elizabeth Stumpf requests Kean Curtis (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Robert and Lisa LeSage request Khloe LeSage (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Michael and Chia-wen Moon request Aidan Moon (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Emmarie Poolman requests Miles Poolman (Grade 7), Nico Poolman (Grade 5), and Nina Poolman (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Steve and Mindy Scheperle request Samuel Scheperle (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Jacob and Rachel Schunk request August Schunk (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Tom and Kari Woodward request Alexander Woodward (Grade 3), Iving Woodward (Grade 7), and Margaret Woodward (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Elizabeth Hinkhouse requests Henry Hinkhouse (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2021-22 School Year;

Justin and Ranee Brokaw request Ezra Brokaw (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2021-22 School Year;

Kelly and April Grimm request Logan Grimm (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2021-22 School Year;

Dietrich and Shannon Johnson request Trevor Johnson (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2021-22 School Year;

Elizabeth Adkins-Hernandez requests Michael Hernandez (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Winfield  Community School District for the 2021-22 School Year;

Holly Tedder requests Layla Tedder (Grade 8), Lilly Tedder (Grade 9), and Wyatt Tedder (Grade 10) attend Clear Creek Amana Community School District from Mid-Prairie;

Holly Tedder requests Layla Tedder (Grade 8), Lilly Tedder (Grade 9), and Wyatt Tedder (Grade 10) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Work Agreement Issued to Erin Campbell, West Elementary Paraprofessional, $13.76 per hour;

Contract Issued to Amy Mercer, HS English Teacher Full-time, $46,621 per annum 2020-2021 Schedule;

Contract issued to Aaron Coghlan, Middle School 8th Grade Boys Track Coach, $2,267.00 per annum;

Resignation of Alexis Duwa, Middle School Softball Coach, $2,444.00 per season, effective February, 2021;

Fundraising Requests

Girls and Boys Golf requests approval to raise funds through a community invited golf clinic at the Indoor Practice Facility on March 13th for the purchase of practice equipment, driving range fees, golf balls, practice rounds, and team & coach apparel;

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Eagle Scout Graduation Cord

Representatives from the local Scout Troop asked the Board to consider allowing any Eagle Scout that is graduating to wear a special cord at graduation.  Gabrielle Frederick made the motion that students be allowed to wear a cord for something achieved during their four years of High School that is a component of community service by a recognizable organization approved by administration.    Jodi Meader seconded the motion.  Motion carried 5-2, Jeremy Pickard and Mary Allred voted no.

English Language Learner Staffing

Superintendent Schneider presented information given to him by our current ELL teacher, Karalee Smith.  With an increase in beginning students, there is a need for more staffing.  Jeremy Pickard made the motion to create a half-time ELL teacher position.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Licensed Employee Early Notification of Non-Renewal

Superintendent Schneider spoke about Board Policy 407.1 which allows the Board to set an annual incentive for licensed employees resigning their employment with the district after the current year.  Quality replacements can be hired more easily.   Gabrielle Frederick made the motion to approve a non-renewal incentive of $1,500.00 for this school year for licensed employees submitting their resignations prior to the third Friday of March and $750.00 for those resigning prior to the second Friday of April.

Jeremy Pickard seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 22, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Certified Budget Presentation by Business Manager, High School annual presentation, Work Session item on the mask mandate, and the 2021-22 calendar.

Adjournment

The meeting adjourned at 7:57 p.m.

February 22, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 22, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard (arrived at 6:35 p.m.), and Marianne Schlabach.

Board members absent:  Jeremy Pickard (arrived at 6:35 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.  Tyler Hotz was present for the Facilities discussion.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

WORK SESSION

2020 Audited Financial Statements Report

Business Manager Jeff Swartzentruber directed the Board’s attention to the finalized audited financial statements for the Fiscal Year ended June 30, 2020.  He noted the audit opinion—a clean opinion, key items within the statement and finished with the internal controls report and audit recommendation.   There was time for the Board to ask questions about the report.  Swartzentruber also distributed the February 11, 2021 letter from the auditors to the School Board as requested by the auditors.

Long Term Facilities Planning

Superintendent Schneider reviewed the Shive-Hattery Board Report from January 2020 in some detail in order to reintroduce the Board and reorient to the process and possible next steps.  This project was tabled due to the COVID pandemic that began in the Spring of 2020.  The Facilities Committee met in early February for a review of the 2020 report and an update of some newer project needs.  Tyler Hotz, Activities Director, discussed some additional developments since the Report.  These items included expanding the current wrestling room, or expanding the indoor practice facility, resurface and improve the outdoor track, and softball field improvement, especially for lighting of the current facility.  The Board asked questions on the new items.  Schneider then asked the Board what information they might need to further the conversation.  The Board provided initial input and questions for consideration—included were priorities, alternatives, and finances.

Jeremy Pickard arrived during this agenda item at 6:35 p.m. 

Board Member and Administrator Dialogue

This item was skipped due to time and the Administrators were dismissed.

Board Development and Inservice Activities

This item was tabled due to time constraints in the Work Session.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jodi Meader moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 8, 2021 and February 15, 2021 Special Meeting;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for February 22, 2021;

Open Enrollment Requests

Catherine Moen requests Trever Moen (Grade 10), attend Mid-Prairie from Clear Creek Amana Community School District for the 2020-21 School Year;

Kathy Dake requests Adalyn Wodstrohill (Grade 4), attend Mid-Prairie from Cedar Rapids Community School District for the 2021-22 School Year;

Matthew and Brianna Clarahan request Brooks Clarahan (Grade 3) and Tate Clarahan (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Mike and Keyle Jenn request Madalyn Jenn (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2021-22 School Year;

Cristina Oyazrun requests Cristian Cespedes-Oyrarzun (Grade 7) and Giovanni Cespedes-Oyarzun (Grade 4), attend Mid-Prairie from Iowa City Community School District for the 2021-22 School Year;

Jake and Madelynn Dickinson request Rowan Dickinson (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Jared and Katelyn Hammen request Charles Hammen (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Breena Luers requests Jayde Luers (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Maggie Baker requests Levi Baker (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Natalie Witte requests Annabel Witte (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Eric and Mandi Lueck request Lorelei Lueck (Grade 10) attend Highland Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Maria Flores, West Elementary Paraprofessional, $13.76 per hour;

Work Agreement issued to Sylesta Martens, High School General Cook, $13.60 per hour;

Work Agreement issued to Jodi Schultz, High School General Cook, $13.60 per hour;

Fundraising Requests – None presented for Approval

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Second Reading – Review Series 500 Board Policies

The Board reviewed the Series 500 Board Policies from the February 8, 2021 that passed on first reading.  This specifically included Board Polices 503.1 Student Conduct; 503.5 Corporal Punishment, Mechanical Restraint and Prone Restraint; 503.6 Physical Restraint and Seclusion of Students. 

Marianne Schlabach moved to approve on Second Reading the Series 500 School Board Policies as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Finance

Accept the June 30, 2020 Annual Independent Audit Report

Superintendent Schneider and Business Manager Jeff Swartzentruber presented the recently finalized Independent Audit Report for the School Year ended June 30, 2020.

Denise Chittick moved to accept the 2019-2020 Independent Audit Report as presented.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

Announcements

Superintendent Schneider reported on the Middle School Principal search.  34 formal applications were received.  The committee of 40 people met last week to discuss priorities and then broke into interview teams.  Interviews will be March 8th and 9th with plans to interview 7 or 8 candidates.  A goal is to finish up the interview process with the committees before Spring Break.  During Spring Break, Schneider will conduct second round of interviews with finalist candidates.  The goal is to bring a recommendation to hire at the March 22nd Board Meeting.

Superintendent Schneider discussed the Virtual Academy Principal interview process.  It will be less rigorous than the Middle School Principal search.

The Governor signed the SSA increase at 2.4% for the 2021-2022 School Year. This would be approximately $210,000 of new money.

The HVAC system controls at the Middle School will most likely be replaced with CARES Act Funds.  Schneider reported on the developing legal opinion about buying a specific proprietary system without a formal bid process.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 8, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Facilities Planning with an invitation to Shive-Hattery to report on some of their additional studies of the new projects.

Adjournment

The meeting adjourned at 7:19 p.m.

February 15, 2021 SPECIAL MEETING

Mid-Prairie Community School District   

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 15, 2021 – 6:30 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Staff Present:  Superintendent Mark Schneider; Activities Director Tyler Hotz.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

Spectator Ticket Policy for District Boys Basketball Game

Superintendent Schneider noted as there is a limit to the capacity to the gymnasium for the District Boys Basketball Game on Thursday, February 18, 2021.  A request has been made to sell tickets the first 400 people to enter the facility.  Hotz shared that all tickets will be purchased on-line via the IHSAA established protocols.  All tickets must be pre-purchased prior to the event.  Discussion ensued whether or not there should be a recognition to hold tickets for family members of the athletes, coaches and managers. The Board discussed the pros and cons of the various ticket distribution methods.

Jodi Meader moved that no ticket restriction be in place for the District Boys Basketball Game.  Mary Allred seconded the motion.    Motion carried 7-0.

Adjournment

The meeting adjourned at 6:51 p.m.

February 8, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School Multi-Purpose Room, Wellman, IA  52356

February 8, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Jeremy Gugel, Jodi Meader, Marianne Schlabach, and Jeremy Pickard (arrived at 6:25 p.m.; left at 6:50 p.m.; returned to the meeting at 7:05 p.m.).

Board members absent:  Gabrielle Frederick, and Jeremy Pickard (arrived to the meeting at 6:25 p.m. left at 6:50 p.m.; returned to the meeting at 7:05 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 5-0.

WORK SESSION

Middle School HVAC Controls

Superintendent Schneider, District Building and Grounds Manager Maury Gallagher, and Middle School Lead Custodian updated the Board on the status of the Middle School HVAC Controls.  The Middle School currently has Siemens DDC controls installed by Modern Controls in 2015 during the geothermal upgrade.  There has been nothing but issues since these were installed because of lowest bid status.  All other buildings in the District use the CI3 controls and have experience few to no issues.  A quote from CI3 using Schneider Electric DDC Controls has been obtained.  A base quote of 84,900.00 with an additional option to replace 2 stand-alone Johnson Controls DDC controllers for $9,100.00 was discussed.  There is a need to get a comparable bid, although we are consulting legal counsel on exactly what needs to happen, and we are still investigating it.  The funds to pay for this project will come from CARES Act dollars—ESSER II Funds.  The Board asks questions for clarification on cost savings for utilities and service calls.  There is no recommended action for tonight as this is to bring the Board up to date on the current situation.  The Board informally asked for Schneider to continue to pursue this course of action.

Jeremy Pickard arrived at 6:25 during this agenda item

Chapter 103 Rules & School Board Policies

Superintendent Schneider and Amy Shalla, Special Education Administrator, updated the Board that the State Board of Education has adopted final rules concerning student restraint and seclusion.  These means that the changes are necessary for certain Series 500 policies that touch on these issues in addition to revisions made during the recent review process.  Shalla discussed these changes in detail and how these affect students and classroom procedures.  The Board Policies related to these new revisions will need to be acted upon to meet the requirements.  The Board asked questions for clarification and understanding of the issues.

Facilities Committee

Superintendent Schneider reviewed the last Facilities Committee meeting of February 3, 2021.  This is an opportunity for the Committee to regroup following the Committee’s final report in January of 2020 prior to the COVID pandemic.  A few new facility issues have occurred since that report.  The February 8th meeting was an opportunity to bring the committee up to date on the issues and changes to their previous work.  Significant time will be devoted to Facilities in the Board’s agendas this Spring.  Bond refinance for General Obligation Bonds will be a part of the Board’s process.

Principal Positions

Superintendent Schneider provided his thoughts to the Board on the processes to hire a New Middle School Principal and a permanent Virtual Academy Principal.  The Virtual Academy Principal position has not been opened to the outside—as this is a half time position.  The Middle School Principal position is open to both inside and outside applicants—currently there are approximately 20 applicants.  Schneider is reaching out to staff and community members to serve on the Middle School Principal interview committee.  A Middle School student group will also be included in the process.  Because of COVID concerns and space issues, some of this process may not be held on the Middle School campus but could be at the City of Kalona.  Board members expressed appreciation for Pennington’s commitment to the District over the past 17 years as both an educator and an administrator.

Board Member and Administrator Dialogue

The Board asked about the possibility of Virtual days instead of strictly staying with Snow Days that are added to the end of the calendar.  The Administrators will have a meeting to discuss this.  There is some struggle with the quality of virtual learning from home as well as the quality/availability of internet and lack of 1:1 computer equipment in the elementary grades.  Currently, the last day of school is scheduled to be the 1st of June, the Tuesday after Memorial Day.

The Board asked if there has been anything exceptional or exciting in the past months.  It was noted that the extracurricular activities have been one source of joy for our students as not every state is allowing activities.  Administrators recognized staff for stepping up to help each other to get through the day when wrinkles occur.  Tracy Fisher and Mark Kleese were recognized for their efforts on clearing snow during the past few weeks with the large amounts of snow that have come down.

Jeremy Pickard left the meeting at 6:50 p.m.

Board Development and Inservice Activities

Nothing of note at this time.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, February 22, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Middle School HVAC Controls, Begin discussion of facilities, and Second Readings on Policies.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 11, 2021;

Finance Report

The Finance Report for January 2021;

Payment of Bills

The bills as listed for January 25, 2021 and February 8, 2021; Prepaid Bills; and Hills Bank ACH Transactions for the month of January 2021;

Open Enrollment Requests

Misty Tyree requests Carsen Tyree (Grade 6) and Landen Tyree (Grade 9), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Nikaia Feltes requests Ariana Feltes (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2021-22 School Year;

Jake and Mackenzie Pedersen request Eleanor Pedersen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2021-22 School Year;

Greg and Mindy Lybeck request Hudson Lybeck (Grade 6) and McKinzie Lybeck (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Heather Brokaw requests Gracyn Brokaw (Alternative Kindergarten) and Hadley Brokaw (Alternative Kindergarten) attend Washington Community School District from Mid-Prairie;

Personnel Items

Contract issued to Josh Moore, Assistant Varsity Baseball Coach, $3,022 per annum;

Work Agreement issued to Rebecca Hathaway, West Elementary Special Education Paraprofessional, $13.76 per hour;

Resignation of Marc Pennington, Middle School Principal, $107,540 per annum, effective end of the 2020-2021 School Year;

Resignation of Kara Beatty, Middle School Boys Track Coach, $2,603 per annum, effective immediately;

Resignation of Erica Rosdail-Davis, West Elementary Special Education Paraprofessional, $13.79 per hour, effective February 5, 2021;

Fundraising Requests

Band and Choir request approval to raise funds through emailing and texting family and friends during the time period March 4th through 12th seeking direct donations to their programs in order to begin to raise funds for the next music trip;

Prom Request –Approve the attendance of Virtual Academy Students to attend the 2021 Prom event due to the impact of COVID-19 in the 2020-2021 School Year.

Marianne Schlabach seconded the consent items.  Motion carried 5-0.

Special Presentations

Honor Retiree

Superintendent Schneider and Board President Gugel introduced this time of recognition of Sue Schweinfurth, High School English Teacher.  Schweinfurth will retire—take the early separation package—at the end of the 2020-2021 School Year with 30 years of service to the Mid-Prairie District.  Opportunity was given for those in attendance to recognize Schweinfurth and thank her for her impact on the lives of students and colleagues.  A number of staff and Board members told stories and expressed appreciation for Schweinfurth’s contributions as a leader, professional, and friend.  Superintendent Schneider presented Sue Schweinfurth with a plaque in recognition of her service to the District and Community.

Jeremy Pickard returned to the meeting at 7:05p.m near the start of this agenda item.

Jeremy Pickard moved, with regret and congratulations, to approve the resignation and early retirement of Sue Schweinfurth.  Jodi Meader seconded the motion.    Motion carried 6-0.

Student Learning

First Reading – Review Series 500 Board Policies

The Board reviewed the Series 500 Board Policies and discussed revisions and changes during the Work Session.  This specifically included Board Polices 503.1 Student Conduct; 503.5 Corporal Punishment, Mechanical Restraint and Prone Restraint; 503.6 Physical Restraint and Seclusion of Students. 

Jodi Meader moved to approve on First Reading the Series 500 School Board Policies as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

First Reading – Board Polices 503.1 Student Conduct; 503.5 Corporal Punishment, Mechanical Restraint and Prone Restraint; 503.6 Physical Restraint and Seclusion of Students

This agenda item was combined and approved as part of the previous agenda item.

Middle School HVAC Controls

Superintendent Schneider referred the Work Session agenda item on the Middle School HVAC Controls and asked if there were any questions.  He noted that the Board should table this item as further research is completed.  No action is requested at this time. 

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 7:24 p.m.

January 11, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 11, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard (participated via Zoom until 7:50 p.m.), and Marianne Schlabach.

Board members absent:  Mary Allred.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, Jay Strickland, and Tyler Hotz.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

WORK SESSION

Second Semester Early Out Schedule

Superintendent Schneider reported that the Interest Based Committee met today to discuss the need for and continuance of early outs for the remainder of the School Year—80%+ were in favor of continuing the 90 minute weekly early out.  A handout that shows hours with this plan was shared with the board, leaving about 7 hours of cushion.  If there are more than 3 late starts or early dismissals due to weather, then there is a plan to make up these hours. The IBC group recommends the Board consider modifications to the current approved schedule as follows: Change the Early Out Schedule for the Second Semester to 90 minute early outs every week beginning Wednesday, January 27th.  If the recommendation is not acted upon the current approved schedule with 2-hour early outs will remain in effect for every other week beginning with January 27, 2021.  The Board asked questions for clarification in their discussions.

School Bus Bids

Superintendent Schneider noted the bid acceptance recommendation for Hoglund Bus Sales for the purchase of two buses at a price of 108,000 each.  Once delivered, there will be two existing buses that will be terminated from the fleet in accordance with the VW State Grant under which these two buses are being purchased.  The Grant provisions as followed will result in a reimbursement of up to 25% of the purchase price not to exceed $55,000.  At the current price that amount is $52,000.

Spectators at Activities

Superintendent Schneider and Activities Director Hotz discussed the approach to Spectators at Activities given the Governors recent proclamation.  Schools may now open up to spectators as each school decides with provisions for social distancing between households.  The conference AD’s discussed their individual approaches to be followed up with a conference Google document. Hotz also shared about conversations with head coaches of Winter Sports and their desire to have spectators.  However, it is also noted that the consideration for the spread of the virus is in the forefront of people’s minds.  The Board asked questions and discussed that oversight for social distance measures and are not in favor of having administrators or staff enforcing social distance parameters.  The Board also discussed setting parameters and keeping them consistent rather than open all the way and then tighten it down after seeing results and then re-open, etc.

Board Member and Administrator Dialogue

Administrators reported that the Work Day was helpful today.  Some students are returning to the classroom from Virtual Academy.  Virtual Academy will see their counts decline to 102 students due students returning to the classroom at the end of the break over the next two weeks—the high point student count was 191 students in the first half of the School Year.  Administrators discussed some of the strategies of reintroducing students back into the classroom as these transitions continue to develop.  Kindergarten registration planning is underway with a goal to be completed by February 1st using a Google Form on-line approach.  Preschool registration will run simultaneously to Kindergarten registration.  Home School reported that 7 students have returned to the traditional school classes.  Home School families are making great progress.

Board Development and Inservice Activities

There are no activities to report.  And, there is nothing on the calendar through IASB.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 25, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  First/Second readings on Board Policies; Discussion of 2021-2022 School Calendar issues; and Early Retirement will be discussed.

Interest-Based Bargaining Negotiations Strategy Session

Superintendent Schneider introduced this time as an opportunity for School Board members to identify areas of concern and/or interest statements to be discussed during upcoming IBB meetings.  This will assist the Board Representatives—Gugel and Chittick—with information to present to IBB.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items, except for Personnel Items.

Minutes of Previous Meetings

The minutes of December 14, 2020;

Finance Report

The Finance Report through December of 2020;

Payment of Bills

The bills as listed for January 11, 2021; Prepaid Bills; and Hills Bank ACH Transactions for the month of December 2020;

Open Enrollment Requests

Alisha Troyer requests Arya Troyer (Grade 5), attend Mid-Prairie from Lone Tree Community School District for the 2020-21 School Year;

Personnel Items

Contract issued to Aaron Coghlan, MS 8th Grade Boys Assistant Basketball Coach, $1,559 per annum;

Contract Issued to Christine Meader, HS Assistant Musical Director; $2087 per season;

Fundraising Requests

FCCLA requests approval to raise funds through the sale of Strawberrys from February 1st to February 12th for School Leadership Activities and Community Service Activities;

Denise Chittick seconded the consent items.  Motion carried 6-0.

Gabrielle Frederick moved to approve the Consent Item for Personnel items.  Denise Chittick seconded.  Motion carried 5-0 with Jodi Meader abstaining from this vote.

Student Learning

Second Semester Early Out Schedule

With the Discussion during the Work Session of the Early Out Schedule, a recommendation for consideration by the Board was made in the Work Session to change the Early Out Schedule for the Second Semester to 90 minute early outs every week beginning Wednesday, January 27th. 

Jeremy Pickard moved to modify the early out schedule for the second semester to include the recommendation from IBB on the 90 minute weekly early out schedule.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

School Bus Buds

The recommendation is to accept the lowest bid from Hoglund Bus Company for two School Buses at $216,000 in total, or $108,000 per propane-powered bus.

Gabrielle Frederick moved to accept the bid from Hoglund School Bus Sales in the amount of $216,000 for the purchase of two new school buses.  Jodi Meader seconded the motion.    Motion carried 6-0.

Spectators at Activities

Superintendent Schneider discussed the change in requirements for spectators at activities from 2 spectators per athlete plus siblings, and coaches and managers are treated the same as athletes as noted during the Work Session.  Social distance considerations and maintenance of consistency were key concerns for Board members, especially if the approach were to be to go unlimited.  Discussion about limiting the visiting team spectators and not limiting the Mid-Prairie spectators was also considered.

Jeremy Pickard moved to institute the spectator requirements as outlined in Governor Reynolds most recent proclamation.  Jodi Meader seconded the motion.  Motion failed 3-3, Gabrielle Frederick, Marianne Schlabach, and Denise Chittick voted No.

Denise Chittick moved to institute the spectator requirements as outlined in Governor Reynolds most recent proclamation and allow unlimited Mid-Prairie fans to attend while limiting the visiting team fans to 2 tickets per athlete, manager, coach.  Jeremy Pickard seconded the motion.  Motion failed 2-4, Jeremy Gugel, Marianne Schlabach, Gabrielle Frederick, and Jodi Meader voted No.

Marianne Schlabach moved to allow up to 4 tickets per athlete, manager, coach and siblings along with encouraging social distancing.  Denise Chittick seconded the motion.  Motion carried 4-2, Jeremy Gugel and Jeremy Pickard voted No.

Modified Supplemental Amount for Dropout Prevention

Superintendent Schneider introduced the annual resolution for consideration.  The request is for Modified Supplemental Aid for 2021-2022 Dropout Prevention Program of $251,796.00 to implement the At-Risk and Dropout Prevention program plans.  The local match component is $83,932.00.  It is recommended that the Board pass this resolution prior to the January 15, 2022 deadline.

Gabrielle Frederick moved to approve the resolution by reading Resolution 011112101 for Additional Allowable Growth for Modified Supplemental Aid of $251,796.00 for implementation of the 2021-2022 School Year At-Risk and Dropout Prevention program plans.  Jodi Meader seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - absent

                          Jodi Meader                       - yes

                         Jeremy Pickard                  - left the meeting at 7:50 p.m.

                         Marianne Schlabach          - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 5-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 7:54 p.m.