Board Minutes

October 25, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 25, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick (arrived at 6:25 p.m.), Jeremy Gugel, Jodi Meader, and Marianne Schlabach.

Board members absent:  Gabrielle Frederick (arrived at 6:25 p.m.) and Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 5-0.

WORK SESSION

MS & HS Restorative Practices Presentation

Superintendent Schneider introduced Rob Hruby, Middle School Principal, and Chuck Banks, High School Principal, to discuss the Restorative Practices professional development implemented at the High School and Middle School.  The resources are available for use in the classroom.  Feedback from teachers has been broad, which has led to great conversations.  Banks and Hruby led the group through a brief exercise.  The value of Restorative Practices is about building and developing relationships.

Gabrielle Frederick arrived during this agenda item at 6:25 p.m.

District Facilities Plan

President Gugel and Superintendent Schneider continued the discussions of the past number of meetings on the District Facilities Plan.  The intent of the continued discussions is to arrive at consensus of projects to be included for consideration at a proposed expansion and improvement of buildings and grounds within the District.  Representatives from Shive-Hattery and Carl A. Nelson & Co. were present to answer questions.  A timeline of events was shared for planning purposes.  The discussion will continue after the business meeting as noted on the agenda.

Board Member and Administrator Dialogue – Tabled to the next meeting.

Board Development and In-service Activities – Tabled to the next meeting.

Announcements and Suggestions for Next Agenda – Agenda item moved to the end of the meeting.  

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items after Schneider explained the Lone Tree 28E Agreement.

Minutes of Previous Meetings

The minutes of October 11, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for October 25, 2021;

Open Enrollment Requests

Andy and Deanne Townsend request Adin Townsend (Grade 4), Ahna Townsend (Grade 8), Anthony Townsend (Grade 2), and Ashton Townsend (Grade 7), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Kayla Lobermeier requests Theodore Haupt (Grade 1), attend Mid-Prairie from Williamsburg Community School District for the 2021-22 School Year

Stephanie Heisdorffer request Tristan Heisdorffer (Grade 4) attend Washington Community School District from Mid-Prairie;

Personnel Items

Work Agreement Issued to Ashley Conrad, West Elementary Paraprofessional; $14.68 per hour;

Work Agreement Issued to Sue Kleese, High School Paraprofessional; $14.18 per hour;

Contract issued to Clint Jones, Middle School Wrestling Coach, $3,218.56 per season;

Resignation of Amber Kempf, Nutrition Director 0.60FTE, $23,646 per year, effective December 15, 2021;

Resignation of Nicole Castillo, High School Paraprofessional, $14.18 per hour, effective October 19, 2021;

Resignation of Matt Hoeppner, Varsity Softball Head Coach, $4,434 per season, effective October 22, 2021;

Fundraising Requests – None presented;

Lone Tree Shared Teacher Agreement – Approve a 28E Shared Teacher Agreement with Lone Tree Community Schools for the 2021-2022 School Year.

Jodi Meader seconded the consent items.  Motion carried 6-0.

Student Learning

Preliminary Enrollment Data

Superintendent Schneider shared enrollment data from the October 1, 2021 official count day.  These numbers will not be finalized until the end of October.  Additional work is ongoing to finalize elements for Special Education Numbers.  Schneider explained the data.  Certified Enrollment between 2020 and 2021 count dates appears that the District lost 16.76 students.  He reported also on the Open Enrolled In students is a decrease of 4 students.  Open Enrolled Out students increased by 14 students.  The net impact of Open Enrollment is a net change of negative 18 students—this is not FTE but students served.

IASB Assembly Delegate

The board discussed who the representative from this board will be for the 2021-22 School Year.  This year the delegate meeting will be held on Wednesday, November 17, 2021.  It was noted that Gabrielle Frederick served in this capacity for the past two conventions.  She explained what happens at the Delegate Session for Board Members and expressed thanks for the opportunity.  She has volunteered to serve as delegate again.

Denise Chittick moved to appoint Gabrielle Frederick as the School Board Representative as the IASB Assembly Delegate.  Mary Allred seconded the motion.    Motion carried 6-0.

Finance

Annual Audit RFP

Superintendent Schneider and Business Manager Swartzentruber shared that the FY 2021 Audit Engagement was the last one on the current agreement with Nolte, Cornman & Johnson, CPAs (Nolte) from Newton Iowa.  The last RFP for auditors was conducted in the FY 2017 for a 5-year agreement.  At that time, RFPs were sent out to 6 or 7 audit firms.  Nolte was the only firm that responded.  The price and process were reasonable.  Prior to the last RFP, the previous agreement was extended for 2 additional years with Nolte.  While it is the recommendation of the Superintendent and Business Manager to extend the agreement with Nolte for another 3 years, it is the Board decision as to whether to extend or move ahead to complete an RFP for Audit Services.  Nolte has stated that they most often see 2 year extensions when an extension is requested.  The Board asked questions for information and discussed the audit arrangement and outcomes. 

Gabrielle Frederick moved to approve an extension of the current auditor relationship with Nolte, Cornman, & Johnson CPAs for an additional 3 years.  Jodi Meader seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

District Facilities Plan

The discussion from the earlier Work Session agenda item continued.  Discussion of costs and bidding in the current construction environment were led by Carl A. Nelson and Shive-Hattery representatives to highlight some of the current developments.  Costing for the projects discussed in earlier meetings have been updated to reflect the estimates provided by Carl A. Nelson since the last meeting.  Discussion then turned to the different alternatives to a number of the Middle School projects.  Also discussed were elements of the High School renovations and potential options.  President Gugel asked the Board to work to finalize research and questions in order to wrap up this phase of the process, if possible.

Announcements

Nothing added from earlier in the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 8, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Facilitates Plan move to final consensus, a presentation on MAPs Interventionist activity and CTE will also make a presentation.

Adjournment

The meeting adjourned at 8:17 p.m.

October 11, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 11, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

WORK SESSION

HSAP STEM Scale Up Awards

Home School Assistance Program Director, Rachel Kerns introduced Laura Mallory and Crystal Gingerich and introduced the three Scale Up Awards for Stem received these District-level awards.  She then turned it over to Mallory and Gingerich.  They discussed the Ioponics grant – Iowa + Aquaponics; the Code Joy grant—coding geared towards the younger students; and the Project Lead the Way: Medical Detectives – teaching students to collect and analyze data through taking vital signs and research using cultures and antibiotics.  An experiment was conducted with Board Members and Administrative Staff present to take a sample of what was on the bottom of a shoe and then rubbed into a Petri dish.  Results will be shared at a future meeting.  The Board thanks the HSAP staff for their work and passion for the grants.

District Activities Update

Activities Director, Tyler Hotz, and Assistant Activities Director provided an Activities Update for the District.  First, he discussed some items from the state level:  There are currently 4 organizations for Activities within the state; Post season ticketing is now electronic but the two athletic associations are using different ticketing systems; Girls Wrestling developments; and Boys and Girls use of shot clock for basketball games—the latter would start in the 2022-2023 season for varsity contests.    Second, at the RVC Conference Level changes for next year: North Cedar is out; Maquoketa and Dyersville-Beckman will join the conference; these changes will have most all activities, though Cross Country, Golf, Track, and Football will see minimal effect; and other sports will be split into 2 divisions with 2 crossover games getting the schedules to 14-15 games.  It is anticipated that travel should decrease significantly.  Third, there are shortages for Coaches and Officials are real within activities: Four significant reasons: Pay, Parents/Coaches, Schedule, and Promotion.  Last, Fall seasons are near the end with post season events starting within the next 2 weeks.  Winter activities start in early November and ramp up into December.

District Facilities Plan

Superintendent Schneider shared the discussions from the last Board meeting and asked for questions and additional input.  The tours of the buildings over the past 2 meetings are also items of consideration.  It was noted that the size of the auditorium has not yet been decided.  Washington’s auditorium is 650 seats.  Hillcrest Academy’s seats 557 fixed with the ability to add 100 chairs.  The Board discussed the impact of the auditorium at 599 seats and the other projects that would be considered simultaneously for inclusion and deletion.  Discussion continued at end of Business Meeting.

Board Member and Administrator Dialogue – Agenda item moved to the end of the meeting.

Board Development and Inservice Activities – Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 27, 2021;

Finance Report

The Finance Report for September 2021;

Payment of Bills

The bills as listed for October 11, 2021 and Prepaid Bills;

Open Enrollment Requests

Daniel and Pam Vercande request Caleb Vercande (Grade 11), attend Mid-Prairie from English Valley Community School District for the 2021-22 School Year;

Taylor and Jesse Star request Skylar Starr (Kindergarten) attend Washington Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Nicolle Castillo, High School Paraprofessional, $14.18 per hour;

Resignation of Mariah Schlabach, Assistant Varsity Softball Coach, $3,069 per season, effective September 26, 2021;

Resignation of Cassidy Rourke, Middle Softball Coach, $1,900 per season, effective September 27, 2021;

Fundraising Requests

Mid-Prairie Baseball requests approval to raise funds through a Can Drive at the Kalona Sale Barn parking lot on October 30, 2021 to raise funds for equipment, supplies, and coaches apparel;

Lone Tree HSAP 28E Agreement – Approve the agreement between Mid-Prairie and Lone Tree Community School District to provide Home School Assistance Program services to students of the Lone Tree School District;

Field Trip to Niabi Zoo, Coal Valley, IL – Approve Special Education Students to Niabi Zoo on October 22, 2021, an out of state destination; 

Jodi Meader seconded the consent items.  Motion carried 7-0.

Student Learning

East Elementary Paraprofessional

Superintendent Schneider introduced this item and invited Amy Shalla to share.  Shalla shared that students with IEPs at East Elementary where adult support is required has increased.  Individualized Education Plans (IEP’s) outline the need for adult support for academic support, behaviors support, and monitoring for student safety.  The new position would be a Special Education expenditure. 

Gabrielle Frederick moved to approve the creating of an additional paraprofessional position at East Elementary.  Jodi Meader seconded the motion.    Motion carried 7-0.

Finance

West Elementary HVAC System

Superintendent Schneider discussed the current HVAC System at West Elementary and introduced recommendations of an outlined plan for improvement of the system.  The District is currently soliciting bids for this improvement to begin during Christmas Break.  As this will be in excess of $25,000 Superintendent Limit, maybe as high as $70,000, from two bidding contractors, Superintendent Schneider is requesting the Board to consider allowing him to select the lowest bid.  The upgrade will be paid using SAVE Funds.

Jeremy Pickard moved to approve the upgrade of the West Elementary HVAC system and allow the Superintendent to select the lowest bid as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

HSEC HVAC System

Superintendent Schneider discussed the current HVAC System at the Home School Education Center and introduced recommendations of an outlined plan for improvement of the system.  The upgrade will be paid using ESSER III Federal COVID Funds.  A bid from Shive-Hattery has been received for $39,000 plus $2,500 for reimbursable expenses for the planning and oversight on a project estimate of $325,000 to $375,000.  This does not include asbestos abatement as this will need to be bid out in addition to the project estimate as stated in the preceding sentence.

Mary Allred moved to approve the upgrade of the HSEC HVAC system and the hiring of Shive-Hattery as the project overseer as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Public Hearing – 7:30 P.M. – Bus Specifications

Board President Gugel opened the Public Hearing for School Bus Specifications.  No one spoke.  The Public Hearing closed at 7:31 p.m.

Approval of Bus Specifications

Superintendent Schneider and Board President Gugel asked the Board if there were any questions, clarifications or discussion for the School Bus Specifications as presented for two cargo buses.

Gabrielle Frederick moved to approve the bus specifications as presented and to put the specifications for 2 School Buses out to bid with a due date of October 28, 2021 at 1 p.m.  Denise Chittick seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

District Facilities Plan

Discussion resumed from the Work Session, refer to the minutes, above.  The Board continued to discuss the various High School Projects priorities reaching consensus on additional projects and on projects to delete and projects to move to the future.  The Board then moved to the Middle School large projects reaching consensus there before moving to peripheral and smaller projects.  The Board was instructed to review the list prepared during this meeting with personally developing thoughts and lists and bring further discussion to the next meeting for refinement and consensus work.

Board Member and Administrator Dialogue – Tabled to next meeting.

Board Development and Inservice Activities – Tabled to next meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 25, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: IASB Delegate Representative; Facility Discussion Continues, Certified Enrollment Numbers; Middle School and High School Restorative practices.

Adjournment

The meeting adjourned at 8:01 p.m.

September 27, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 27, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, and Marianne Schlabach.

Board members absent:  Mary Allred and Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented but move the High School Track Coach Agenda Item to the first thing after the Consent Agenda.  Seconded by Jodi Meader.  Motion carried 5-0.

BUSINESS MEETING

Public Forum– 6:15 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 13, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for September 27, 2021;

Open Enrollment Requests

Kimberly Decker requests Nevaeh Decker (Grade 10), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Julie Spears requests Joshua Spears (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Shawna Sieren, High School Assistant Girls Track Coach, $2,741 per annum;

Resignation of Sara Brown, High School Paraprofessional, $14.89 per hour, effective September 24, 2021;

Fundraising Requests

Mid-Prairie FFA requests approval to raise funds through the sales event of Fruit, Meat, Cheese and Popcorn from October 11th to November 11th in order to provide funds for FFA activities and travel expenses;

Mid-Prairie Volleyball requests approval to conduct a raffle with a corn hole game as a grand prize to raise money for a cancer awareness charity from September 15th to September 28th;

Mid-Prairie Boys Basketball requests approval to host a jamboree with an admission fee on November 22nd to be used for equipment, volunteer coaches pay, coaching gear, player shooting shirts, and the Kansas City trip expenses;

The Class of 2023 Prom Committee requests approval to do a holiday sweatshirt fundraising activity between October 14th and October 24th to purchase Prom decorations;

FFA Convention Indianapolis, IN October 27-30, 2021 is approved for students and staff to attend the out of state event.

Denise Chittick seconded the consent items.  Motion carried 5-0.

Student Learning

High School Track Coaching Positions

Superintendent Schneider and Girls Track Coach Chris Tyler discussed the need for an additional coach for the Track teams.  They showed the stats of schools and student participation.  The recommendation I to add one coach to be shared between the Boys Track Team and Girls Track Team to be determined by the coaches.  Additional coaches would be done through fund raising by the Track teams. 

Marianne Schlabach moved to approve the plan for one additional High School Track Coaching Positions as presented.  Gabrielle Frederick seconded the motion.    Motion carried 5-0.

Finance

School Bus Specifications Set Date and Time for Public Hearing

Superintendent Schneider and Business Manager Swartzentruber discussed the ongoing need to keep the District School Bus Fleet up to date.  A request for a Public Hearing to review the bus specifications for the purchase of up to two diesel powered, Yellow School Buses on October 11, 2021, at 7:30 p.m.  The buses to be replaced are two compartment buses that currently provide capacity to haul equipment and students. The Transportation Department is also looking at the need to replace current cars within the District Fleet.  This planning may require spreading the purchase of these two buses over two years.

Denise Chittick moved to set a Public Hearing for purpose of reviewing the specifications of up to 2 diesel powered school buses on Monday, October 11, 2021 at 7:30 p.m. at the Mid-Prairie Central Office Community Room.  Gabrielle Frederick seconded the motion.    Motion carried 5-0.

SBRC Resolution for Additional Allowable Growth

Superintendent Schneider reviewed the SBRC Resolution for Additional Allowable Growth as a result of the Special Education Spending Deficit for the recently completed fiscal year ending on June 30, 2021.  The reported deficit was $271,387.11 for last year as compared to $459,834.78 for the previous year.  The request is rounded up to $275,000 to allow for any upward adjustment that might be found during the Department of Education’s year-end review. 

Gabrielle Frederick moved to approve Resolution 0925211 to authorize the Superintendent to submit a request to the School Budget Review Committee for additional allowable growth of up to $275,000 to cover the deficit in Special Education funding from the year ending June 30, 2021.  Jodi Meader seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - absent

                          Jodi Meader                       - yes

                          Jeremy Pickard                  - absent

                          Marianne Schlabach          - yes

                          Jeremy Gugel                    - yes

                          Denise Chittick                  - yes

Motion carried 5-0.

Student Learning

District Facilities Plan

Superintendent Schneider and Board President Jeremy Gugel continued the District Facilities Plan Discussion.  Focus area was on the spreadsheet of priorities.  The Board began to make some suggestions for the Short Term Priorities on the spreadsheet from the Recommendations list previously presented by the Facilities Committee.  The Board will again review the buildings visited tonight during the Work Session with the projects in mind.

Board Development and Inservice Activities

The annual IASB convention is November 18th.  Preconference sessions are on November 17th.  The itinerary and agenda for the conference are firmed up and near finalized.  Let Jeff know what days you wish to be registered at this conference in the next few board meetings.

The judge extended the temporary restraining order for mask mandates another 14 days today.

Announcements and Suggestions for Next Agenda

School Board Candidate Documents were delivered to the County Auditor’s office.  There are 9 candidates for three seats in the November election.

The next regular Board meeting will be on Monday, October 11, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Public Hearing; Facilities Planning, and Appoint IASB Delegate.

Work Session

Tour of District Facilities – 7:00 p.m.

The Board toured the High School, West Elementary and the Home School Education Center with all Principals and Lead Custodians present.  This annual review allows Board Members to see the physical locations, review improvements from the Summer, and discuss the ongoing District planning and facility needs and priorities.

Adjournment

The meeting adjourned at 8:30 p.m. at the Home School Education Center.

September 13, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 13, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None 

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of August 23, 2021;

Finance Report

The Finance Report for August 2021 and June 2021 Accrual Year End;

Payment of Bills

The bills as listed for September 13, 2021; and Prepaid Bills;

Open Enrollment Requests

Amanda Alvis and Ronnie Schenkel request Alisha Garrels (Grade 12), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Jennifer Mize requests Ella Mize (Grade5) and Samantha Mize (Grade 6), attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2021-22 School Year;

Tommy and Shyra Warwick request Brayden Warwick (Grade 9), Elijah Warwick (Grade 6), Miriam Warwick (Grade 4), and Titus Warwick (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Keota Community School District for the 2021-22 School Year;

Alex Cole and Chris Williams request Ellianna Williams (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Keota Community School District for the 2021-22 School Year;

Kira Fikes requests Isabella Fikes (Grade 11), Gideon Fikes (Grade 5), Levi Fikes (Grade 7), Michaela Fikes (Grade 9), Nora Fikes (Kindergarten), Silas Fikes (Grade 6), and Titus Fikes (Grade 12) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2021-22 School Year;

Rachel Owen requests Elizabeth Owen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2021-22 School Year;

Joseph and Christina Taormina request Abigale Taormina (Grade 8) and Nathan Taormina (Grade 12) attend CAM Community School District from Mid-Prairie;

Lisa McCain requests Brian McCain (Grade 5), Jonathan McCain (Grade 8), and Kanen McCain Grade 4) attend Washington Community School District from Mid-Prairie;

Personnel Items

Contract issued to Lisa Doser, Middle School Head Volleyball Coach 2, $3,219 per annum;

Contract issued to Paige Peiffer, Middle School Volleyball Assistant Coach (1-Year), $1,523 per annum;

Contract issued to Derek Kalm, Middle School Volleyball Assistant Coach (1-Year), $1,888 per season;

Contract issued to Daniel Hershberger, Middle School Football Assistant Coach (1-Year), $1,949 per annum;

Fall Volunteer Coaches

               Justin Barthelman, High School Football Coach, Up to $2,000 from Football Resale;

               Kevin Cortum, High School Football Coach, Up to $2,000 from Football Resale;

               Brian Hervey, High School Football Coach, Up to $2,000 from Football Resale;

               Derek Yoder, High School Football Coach, Up to $2,000 from Football Resale;

               Nathan Carlson, High School Football Statistician, up to $500 from Football Resale;

               Dolfi Kalm, High School Volleyball Coach, Up to $2,000 from Football Resale;

               Zeb Evans, High School Volleyball Coach, Up to $2,000 from Football Resale;

               Lynnette Poll, High School Cross Country Coach;

Fundraising Requests

Mid-Prairie Boys and Girls Basketball request approval to raise funds through a three Saturday Basketball Youth Clinic on November 6th, 13th, and 20th to raise funds towards the purchase of equipment, coaches apparel, player apparel, costs of the Kansas City Trip, and volunteer coaches;

Mary Allred seconded the consent items.  Motion carried 7-0.

Finance

Annual Treasurer’s Report

Business Manager and Board Secretary Jeff Swartzentruber provided the 2020-2021 Treasurers Report.  The report presented is the Summary Treasurer’s Report from the Iowa Board of Education Portal.  Net Operating Fund Balance increased by $236,000 for 2020-2021 compared to $264,000 for the previous Fiscal Year.  Swartzentruber discussed the reasons for the decrease in Fund Balance for the PPEL Fund.  He noted increases in the SAVE Fund and the Nutrition Fund during the year and noted the COVID Funding received during the year influenced these increases.  The Board asked questions for clarification.

Gabriella Frederick moved to accept the Fiscal Year 2020-2021 Treasurers Report as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Student Learning

District Facilities Discussion

Superintendent Mark Schneider and Board President Jeremy Gugel led the Board through additional discussion about the Facilities Plan from the work of the Facilities Committee.   Focus areas of the conversation centered on elements of the book prepared by the Carl A. Nelson team, projections for borrowings performed by Piper Sandler on General Obligations and Revenue Bonds, and priorities of the various projects presented. A document has been started to provide a place for Board Members to ask specific questions about the project, priorities, and financing so that the questions can be addressed for future Board discussions.  Key to that discussion is new classroom space at the buildings that may be more than what the Facilities Committee suggested in their work from 2018-2019.  Additional questions and initial conversations between Board Member and also with the Administrative Team continued on space and space limitations that may occur with building additions and renovations at each building location.

Board Development and Inservice Activities

The annual IASB convention is November 18th.  Preconference sessions are on November 17th.  Let Jeff know what days you wish to be registered at this conference in the next few board meetings.

Announcements and Suggestions for Next Agenda

School Board Candidate Documents are due Thursday, September 16, 2021 by 5pm to Jeff Swartzentruber, Board Secretary.  These will be delivered to the Washington County Auditor on September 17, 2021.

The next regular Board meeting will be on Monday, September 27, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Special Education Deficit Spending Authority Resolution, LEP/ELL SBRC Spending Authority Resolutions; IASB Delegates; Tours of the High School, West Elementary, and Home School Education Center Buildings; and Facility Plan Discussion.

Work Session

Tour of District Facilities

The Board toured East Elementary and the Middle School with Principals and Lead Custodians present.  This annual review allows Board Members to see the physical locations and review improvements from the Summer and discuss the ongoing District planning and facility needs and priorities.

Adjournment

The meeting adjourned at 8:11 p.m. 

August 23, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 23, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick (arrived at 6:17 p.m.), Jeremy Gugel, Jodi Meader, Jeremy Pickard (Arrived at the meeting at 6:52 p.m.), and Marianne Schlabach.

Board members absent:  Jeremy Pickard (Arrived at the meeting at 6:52 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 5-0.

WORK SESSION

Update on August Professional Learning Activities

Superintendent Schneider and the Principals shared the different activities they did together at the Administrative Team Retreat and then with their staff leading up to the first day of school.  The Retreat was key to learning about themselves and about the others on the Administrative Team.  Important topics included discussion about change/transition—the positive and negative aspect of this—and the loss in both types of change.  They reflected on the “why’s” of Mid-Prairie—what are the values and how does the Golden Circle help with the “why” understandings and approach.  The Head Cooks had a number of days of training and the whole Nutrition Staff then did a day of baking practice.  Four Custodians went to two days of a Custodians Conference in Ottumwa in late July.  New teachers arrived in the District 3 days before the other teachers for on-boarding—some “why” discussions were introduced to the new teachers.  The Real Colors training was provided for the new teachers, and they also met with their Professional Partners.  Professional Partners met together prior to their time with new teachers to discuss the “why”.  On the third day of the new teacher time, all new employees took a 3 hour bus trip around the District.  When continuing staff returned on Wednesday, August 18th, the buildings team met together.  The entire staff gathered on Friday, August 20th for lunch and an afternoon of input.  Again, the “why” discussion was an important component.  The staff were divided into 8 member teams that will be together for a good portion of the year.

Jeremy Pickard arrived during the latter portion of the Work Session.

Board Member and Administrator Dialogue

This was included in the above agenda item.

Board Development and Inservice Activities

Nothing added for this agenda item.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of August 9, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for August 23, 2021;

Open Enrollment Requests

Brock and Danielle Moore request Emmerson Moore (Grade 7), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Kerry Janecek requests Lilyan Janecek (Grade 8), attend Mid-Prairie Virtual Academy from Washington Community School District for the 2021-22 School Year;

John and Kayla Daniels request Clara Daniels (Kindergarten) and Hanna Daniels (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2021-22 School Year;

Louise Zook requests Luana Zook (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2021-22 School Year;

Austin and Michelle Vincent request Alaina Vincent (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Aaron Coghlan, High School Assistant Football Coach, $2,850.00 per annum;

Contract issued to Lisa Doser, Middle School Girls Basketball Coach, $3,219.00 per annum;

Contract Issued to Miranda Miller, HSAP Supervising Teacher, $25.55 per hour;

Work Agreement issued to Shelby Cook, Middle School Paraprofessional, $14.18 per hour;

Work Agreement issued to Lois Dehogues, West Elementary Paraprofessional, $14.18 per hour;

Work Agreement issued to Cassidy Hertzler, West Elementary Paraprofessional, $14.18 per hour;

Work Agreement issued to Paige Peiffer, East Elementary Paraprofessional, $14.18 per hour;

Work Agreement issued to Kyla Schneider, West Elementary Paraprofessional, $14.18 per hour;

Work Agreement issued to Allyson Swartzentruber, Middle School Paraprofessional, $14.18 per hour;

TLC Professional Partner Contracts Issued the 2021-2022 School Year for:

Renee Fisher - $1,000                                    DiAnna Geiger - $1,000

Makenzie Flynn - $1,000                                Maureen Gingerich - $1,000

Carrie Schweitzer - $1,000                             Beth Fiordelise - $1,000

Kim McAtee - $1,000                                     Terra Huber - $1,000

Erin Cavanagh - $2,000                                 Anna Jabbari - $1,000

Traci Zahradnek - $1,000                              Sara Puttmann - $1,000

Molly Steinbrech - $1,000                             Crystal Gingerich - $1,000

Fundraising Requests – None presented for approval;

Approve Additional Insured School Related Groups – The following associated entities are approved for inclusion in the District Liability and E&O Insurance Policies

Golden Hawks Wrestling Club                      Mid-Prairie Athletic Boosters

Mid-Prairie Community School District Foundation

Mid-Prairie Fine Arts Boosters                     Mid-Prairie Post Prom Committee

Mid-Prairie Student Boosters                       Mid-Prairie Alumni and Friends Association

MP Archery Club

Jodi Meader seconded the consent items.  Motion carried 7-0.

Student Learning

Second Reading – Board Policies Series 200

Superintendent Schneider noted the work and review done at the July Board Meeting on Series 200 Board Policies.  He also noted the Policies for Series 200 passed on First Reading at the august 9, 2021, Board meeting.  Board President Gugel asked for additional questions and comment. 

Jeremy Pickard moved to approve on Second Reading the Series 200 School Board Policies as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Preschool Paraprofessional Position

Superintendent Schneider, Principal Amy Shalla, noted the need for a Preschool Paraprofessional due to a new student starting in Preschool with specific IEP required adult support during times the student is in school. 

Gabrielle Frederick moved to approve the creation of a new Paraprofessional position for Preschool as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Finance

District Facilities Discussions

Superintendent Schneider and Board President Gugel led the Board in a Discussion about Facilities.  Priorities and Costs have been presented to the Board over the past few months.  The Board discussed whether or not something needs to be done at every building from a fairness mindset.  There are about $40 million of projects and probably $30 million of potential bonding capacity should the Board want to entertain that option.  The Board asked questions of Building Principals as to their thoughts and initial priorities related to the prioritized list.  The Board discussed the varied elements of the projects.  The Board expressed appreciation of the input from the Administrators.  This agenda item will be continued at near future meetings.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

School Board Candidate Election documents are now allowed to be filed with Jeff Swartzentruber, School Board Secretary. The first day to file is August 23rd. The last day to file will be September 16th by 5:00 p.m. at Central Office.  He will file with Washington County on September 17, 2021.

The next regular Board meeting will be on Monday, September 13, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Building Tours will be in the next two meetings; the Business Meeting will be first on the agenda followed by the building tours as the Work Session for these two meetings; and continued discussion on the Facilities process.

Adjournment

The meeting adjourned at 8:00 p.m.

August 9, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 9, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Jeremy Gugel, Jodi Meader, Jeremy Pickard (Arrived to the meeting at 6:56 p.m.), and Marianne Schlabach.

Board members absent:  Denise Chittick, Gabrielle Frederick, Jeremy Pickard (Arrived to the meeting at 6:56 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 4-0.

WORK SESSION

Facilities Committee Costing Update

Superintendent Schneider introduced Chris Smith and Tad Morrow of Carl A. Nelson and Company, to provide a costing update on the Facilities Committee project recommendations.  The updated book projects the start date to be 2023 and also includes additional projects that have been identified since the original book was compiled in late 2019.  An overview by building location was given to the Board to both look at options and refresh the different projects.  The Board asked questions for verification and understanding. 

Preparation for the Start of School

Superintendent Schneider and the Administrative Team updated the Board on preparations, tasks, and issues as the beginning of school draws near.  The modular classrooms at East and West Elementary School are in process, and Schneider reported on expected outcomes coming up to the first day of school.  He also reported on HVAC issues at the Middle School and the West Elementary.  Flooring has been installed in the buildings.  There is two weeks from today until the first day of school. 

Board Member and Administrator Dialogue

The Principals reported on interactions with their building staff as they anticipate the start of school.  There are positive themes on working to make the student experience as top priority.  Home School is continuing to welcome new families.  Special Education is working on student rosters and still looking for a Special Education teacher.  Virtual Academy is starting to meet with students tomorrow to discuss expectations as well as exploring some partnerships with Home School and High School to expand offerings to students.  Registration opened last week and is progressing.

Board Development and Inservice Activities

Superintendent Schneider conducted a quick exercise with Board members to highlight some of the reasons that Mid-Prairie is unique.  The focus is on the “why” of Mid-Prairie to go along with the “how.”

(Jeremy Pickard arrived at the end of this agenda item)

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of July 12, 2021;

Finance Report

The Finance Report for July 2021;

Payment of Bills

The bills as listed for August 9, 2021; and Prepaid Bills;

Open Enrollment Requests

Ariel Streeter requests Malachi Streeter (Grade 2) and Scarlett Streeter (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Barry and Brandy Christener request Kai Leigh Purcell (Grade 12) attend Washington Community School District from Mid-Prairie;

Personnel Items

No contracts to be issued;

Resignation of Lori Trevino, Home School Assistance Program Coordinator, $41,025 per annum, effective July 23, 2021;

Fundraising Requests – None presented for approval

Performance Health and Fitness Strength and Coordination Agreement for 2021-2022 – Recommended for Approval.

Jodi Meader seconded the consent items.  Motion carried 5-0.

Student Learning

First Reading – Board Policies Series 200

Superintendent Schneider noted the work and review done at the July Board Meeting on Series 200 Board Policies.  He noted the changes discussed at the meeting were included in the Board document website.  Board President Gugel asked for additional questions and comment. 

Jodi Meader moved to approve on First Reading the Series 200 School Board Policies as presented.  Marianne Schlabach seconded the motion.    Motion carried 5-0.

Finance

2021 2022 Bank Depository Resolution

Superintendent Schneider presented the board with the annual required resolution on District Bank Depositories and limits and recommended Resolution 0809211 for approval.  One change is proposed with the UMB Bank maximum lowered to $3 million as compared to the 2020-2021 Fiscal Year amount of $5 million.  This was done as UMB Bank no longer holds Debt Service assets through the year and prior to payment due dates.  The remainder line items are left in place with the understanding that planning for Facilities may require a modification should a Bond referendum be undertaken and passed during the 2021-2022 School Year.

RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220.  The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.

 

                                             Location of         Maximum Balance           Maximum balance in

Depository name              Home Office       effect under prior             effect under this              

___________________  __________        resolution                           resolution                  .                                  

UMB Bank, N.A. (ISJIT)    Des Moines           5,000,000                           3,000,000

Hills Bank                            Hills                       12,000,000                         12,000,000

Federation Bank Wellman                5,000,000                           5,000,000

CBI Bank & Trust               Kalona                    5,000,000                           5,000,000

Miles Capital Mgmnt       Des Moines           2,000,000                           2,000,000

 

Marianne Schlabach moved to approve 08092101 as presented reading from the resolution. Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - absent

Mary Allred                        - yes

                              Jodi Meader                       - yes

                              Jeremy Pickard                  - yes

Marianne Schlabach       - yes

                              Jeremy Gugel                    - yes

                              Denise Chittick                  - absent

Motion carried 5-0.

ESSER III Spending Plan

Superintendent Schneider noted the requirement that ESSER III Funds spending plans and ideas need to be publically discussed.  He noted the various areas in which the funds are planned to be used through June 30, 2023.  A minimum of 20% of the funds, $396,800, is to be spent on Learning Loss recovery.

Mary Allred moved to approve the ESSER III Spending Plan as presented.  Marianne Schlabach seconded the motion.  Motion carried 5-0

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Announcements and Suggestions for Next Agenda

IASB Convention Registration is Open. The dates are November 17-18, 2021 in Des Moines

School Board Candidates are encouraged to take out their paperwork and complete it.  The paperwork is due to Jeff Swartzentruber, Board Secretary on Thursday, September 16, 2021 at 5:00 p.m. at Central Office.  He will file it with Washington County on September 17, 2021.

The next regular Board meeting will be on Monday, August 22, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Will discuss the Facilities packet and are asked to bring it back to the next meeting.

Adjournment

The meeting adjourned at 7:15 p.m.

July 12, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 12, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jeremy Pickard (Arrived at 6:17p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, and Tyler Hotz.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

WORK SESSION

2022 IASB Legislative Priorities

Superintendent Schneider and Board President Gugel led a discussion on the Legislative Priories list provide by IASB.  Previous year priorities chosen included:  Mental Health, Area Education Agencies, Teacher Recruitment and Licensure, Supplementary State Aid, and Bond Issues.   The Board Members discussed priorities and provided their input for the legislative priories from the current outline to include:

  • Mental Health – Supports Efforts to establish comprehensive community mental health systems to offer presentative and treatment services and school mental health programs;
  • Area Education Agencies – Supports full funding of the area education agencies to provide essential services in a cost-effective manner to school districts;
  • Teacher Recruitment and Licensure – Supports additional tools to attract individuals to the teaching profession, especially for teacher shortage areas;
  • Supplemental State Aid – Supports setting supplemental state aid at a rate that sufficiently supports local districts’ efforts to plan, create, and sustain world-class schools;
  • Bond Issues – Supports allowing school bond issued to be passed by a simple majority vote, as well as supports authority to levy a combination of property taxes and income surtaxes to pay the indebtedness, and clarification that revenue bonds do not count toward the 5 percent statutory limit;

Jeremy Pickard arrived at 6:17p.m., during the above agenda item.

School Board Policies Review – Series 200

Superintendent Schneider worked with the Board to review the Series 200 School Board Policies.  The review included Schneider providing an overview of this series of Board Policies and the Board discussing issues pertinent to the policies.

Board Member and Administrator Dialogue

This agenda item tabled to the next meeting.

Board Development and In-service Activities

This agenda item tabled to the end of the meeting.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 28, 2021;

Finance Report

The Finance Report for June 2021 – Cash Basis;

Payment of Bills

The bills as listed for July 12, 2021, and Prepaid Bills;

Open Enrollment Requests

Megan Libe requests Noelle Star (Grade 7), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

James and Gretchen Nollman request Anna Nollman (Grade 5), attend Mid-Prairie from West Liberty Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Kyla Wiebe, West Elementary Prekindergarten Teacher, $39,364.60 per annum;

Resignation of Dixie Conrad, West Elementary Paraprofessional, $13.94 per hour, effective July 1, 2021;

Resignation of Matt Freel, Assistant Coach Girls Varsity Soccer, $2,914.54 per annum, effective July 9, 2021;

Fundraising Requests – None Presented

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

YMCA Agreements for Facility Use

Superintendent Schneider and Tyler Hotz discussed the two documents that are addendums to the current 28E Agreements with the City of Wellman and the YMCA of Washington County were provided to the Board for discussion.  Background on the current status, usage, and plans were provided.  These are both a protection for the YMCA and its members as well as to set parameters for usage outside of the School Year.

Jeremy Pickard moved to approve the Addendum with Wellman’s Parkside Activities Center with the City of Wellman and the YMCA of Washington County and the Memorandum of Understanding on Facility Usage Expectations with the YMCA of Washington County.  Mary Allred seconded the motion.    Motion carried 7-0.

IASB Legislative Priorities

The Discussion elements of the Work Session Agenda Item, above, were reviewed.  The five priorities in the bullet points of the Work Session agenda item were again referenced.

Gabrielle Frederick moved to approve Legislative Priorities as listed above for the communication to IASB for the 2021-2022 Legislative Session.  Jodi Meader seconded the motion.    Motion carried 7-0.

Finance

Modular Classrooms Agreement

Superintendent Schneider highlighted the agreement with VESTA Modular and discussed the ongoing process and next steps.  He recommends a 36-month lease of the two two-classroom buildings—one at East Elementary and one at West Elementary—to be used for Music rooms. 

Jeremy Pickard moved to approve the Lease Agreement between Vesta Modular and Mid-Prairie Community Schools for the installation and 36-month lease term for both buildings.  Denise Chittick seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

School Board Policies Review – Series 200

Superintendent Schneider continued the review of the Series 200 School Board Policies until completed.

Board Development and In-service Activities

The August 3rd joint meeting of the Board and administration is canceled due to an invitation to present at the Washington County Riverboat Foundation meeting on the recent grant application the District submitted to them.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 9, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Carl A Nelson and Company will be here to present on the costs of the Facilities Planning priorities.

Adjournment

The meeting adjourned at 7:39p.m.

June 28, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 28, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, and Marianne Schlabach (arrived at 6:18 p.m.).

Board members absent:  Jeremy Pickard, and Marianne Schlabach (until 6:18 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Rachel Kerns, Chuck Banks, Rob Hruby, Amy Shalla, Frank Slabaugh, and Greg Jergens.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 5-0.

WORK SESSION

Recognize Special Guests

Superintendent Schneider introduced the new Building Principals to the Board.  They are Chuck Banks, Mid-Prairie High School Principal; Rob Hruby, Mid-Prairie Middle School Principal; and Greg Jergens Mid-Prairie East Elementary School Principal.  Each principal spoke and provided a bit of professional and personal background.

Marianne Schlabach arrived during this agenda item.

Financial Resources Available for Facilities Plan

Superintendent Schneider introduced Matt Gillaspie of Piper, Sandler & Company.  Matt presented an overview of the financing resources and possibilities that could be available for the various facilities improvements and project as presented by the Facilities Committee just prior to the onset of the COVID pandemic.  This was an educational exercise for the Board.  He covered the 4 different funding sources generally available to school districts in Iowa—cash on hand, Capital Notes, Revenue Bonds and General Obligation Bonds.  He discussed the current General Obligation debt of the District and the Surplus levies over the past three years.  The first call date on the General Obligation bonds occurred on June 1, 2021—these bonds could be refinanced, again, should the Board decide to do this.  He summarized the current Sales Tax Bonds outstanding by the District—these were refinanced in 2019 and come due in 2028 with no early call date provisions.  He discussed the Statutory Debt Limit for the District.  He also shared overviews of possible borrowing steps and sources pertinent to the District.  The Board expressed appreciation for his work with the District as Facilities Plans are processed.

District Annual Report

Agenda item moved to the end of the meeting.

Board Member and Administrator Dialogue

This was tabled to the July meeting.

Board Development and Inservice Activities

Nothing was noted at this meeting.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jodie Meader moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 14, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for June 28, 2021;

Open Enrollment Requests

Greg and Lindsey Jergens request Jersey Jergens (Grade 5), attend Mid-Prairie from Iowa Valley Community School District for the 2021-22 School Year;

Brian and Rachel Bartachek request Jordan Bartachek (Grade 8), Quinn Bartachek (Grade 3), and Sarena Bartachek (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Amelia Johnston, High School Special Education Teacher, $40,722.00 per annum;

Fundraising Requests

MPHS Volleyball requests approval to raise funds through the sale of candles from August 16th to September 30th for the purchase of volleyball equipment and paying volunteer assistant coaches;

MPHS Volleyball requests approval to raise funds through the proceeds from the August 2nd to August 6th Volleyball Camp for the purchase of volleyball equipment, Middle School Uniforms, and paying volunteer coaches;

Denise Chittick seconded the consent items.  Motion carried 6-0.

Student Learning

High School Special Education Teacher

Superintendent Schneider and Amy Shalla, Special Education Administrator, discussed the Special Education Teacher needs at the High School and the Middle School.  This results in a proposal for another Full Time Special Education teacher for the High School beginning in the 2021-2022 School Year.  Half of the position may be filled by a person currently in the District. 

Gabrielle Frederick moved to approve an additional full time Special Education Teacher for the High School in the 2021-2022 School Year.  Mary Allred seconded the motion.    Motion carried 6-0.

Second Reading, Board Policy 403.1 – Employee Physical Examinations

Board President Gugel asked if there were any discussion items or questions with respect to Board Policy 403.1—Employee Physical Examinations from the previous meeting.

Gabrielle Frederick moved to pass on Second Reading Board Policy 403.1 Employee Physical Examinations as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Student Handbooks for 2021-2022

Greg Jergens, Principal at East Elementary, Rob Hruby, Principal of the Middle School and Amy Shalla, Principal of the Alternative Learning Center presented their handbooks to the Board.  The combined Elementary Handbook has two changes—page 17 addresses School Lunch Prices as free due to the ongoing Federal program for lunch and breakfast in 2021-2022, and the page 20 where the fever-free time is 24 hours without the aid of medication.  The Middle School Handbook has one change on page 6 with respect to Dress Code—Hats are permitted in 6th to 8th grade.  Alternative Learning Center’s change was to the section Virtual and Hybrid Learning.

Gabrielle Frederick moved to accept the changes to the Handbooks for the Combined Elementary handbook, Middle School handbook, and Alternative Learning Center handbook as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

2022 IASB Legislative Priorities

Superintendent Schneider introduced the need for the annual discussion of the Legislative Priories list provide by IASB.  This is an introduction to this agenda item for July discussion.  Last year’s document was provided as a resource for the Board as they prepare for the July discussion and process.

Finance

Modular Classroom Agreement

Superintendent Schneider updated the Board on the continuing developments for Modular Classrooms at both Elementary Schools.  He has asked Shive-Hattery and Vesta Modular to work through the issues of placement and logistics of the classrooms at each campus.  No documents have been provided to date. However, it is anticipated that the buildings will be available in mid-July.

Work Session

Completion of Unfinished Work Session Items

District Annual Report

Agenda item moved from the Work Session portion of the meeting.

Kristan Hunter, District Curriculum Leader, shared the District Annual Report and its contents with the Board. She stressed that this was a year where people and ideas came together in the District to provide support, uphold resilience, and encourage kindness.  The Report is a highlight of the key happenings for the year.

Announcements

Administration Retreat will take place in early August.  The Board is invited to be present for Supper on Tuesday, August 3rd at 6:00 p.m. followed by Real Colors training and interactions.  This will take place at the Kirkwood Hotel in Cedar Rapids.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, July 12, 2021, at 6:15 p.m. at the Central Office Community Room, the only scheduled Board Meeting in July.  Agenda items to include: Carl A. Nelson on the recalculating Facilities Cost (Mark is working with them); IASB Legislative Priorities for 2022; and 28E Agreement Amendments with Wellman and Kalona YMCA Buildings.

Adjournment

The meeting adjourned at 7:27 p.m.

June 14, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 14, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, and Marianne Schlabach.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, and Jeff Swartzentruber.  Administrators present were Amy Shalla and Tyler Hotz.

Gabrielle Frederick moved to adopt the agenda as presented except that the hiring of Lisa Keston will be pulled from the Consent Agenda.  Seconded by Mary Allred.  Motion carried 6-0.

WORK SESSION

Recognize Special Guests

The USA Cross Country Coach Association Coach of the Year in the State of Iowa Mark Hostetler, and the Iowa Gatorade Runner of the Year Danielle Hostetler were introduced to and recognized by the School Board.  Activities Director Tyler Hotz presented Danielle with the Runner of the Year Award.  Hotz also presented Mark with his award and provided comments of appreciation.  Mark and Danielle both spoke briefly about their appreciation for the District, the boosters and the fans.  Additionally, Hotz noted the 4 in a row State Championships for Girls Cross Country and 3 in a row State Championships for Girls Track.

Middle School Math Materials Request

Kristan Hunter, District Curriculum Leader; Ashley Bartels, Middle School Math Teacher; and Elsie Spilman Middle School Math Teacher presented on the Proposal for new Middle School Math Curriculum.  They provided information on their vision and background work leading up to the recommendation.  This new curriculum method enhances and extends the current curriculum and teaching that is being used at the Middle School.  The recommendation includes a 5-year access to DESMOS digital platform for 350 students in grades 6-8 for $26,180.00. This breaks down to $74.80 per student over 5 years, or $14.96 per student for one year of access.  The Board asked questions for clarification.

District Facilities Plan

Superintendent Schneider discussed the current Facilities steps being taken.  He discussed the overall plans and needs assessment for the work of the Facilities Committee is continuing to be evaluated.  Schneider has asked Matt Gillaspie of Piper Jaffray to come to the June 28th School Board Meeting to discuss the Bond strategies.  He has also requested a preliminary costing for a number of the Facilities Committee top rated projects as a way forecast the needs of the various additions and renovations.  It is hoped that representatives from Carl A Nelson will be able to attend a School Board Meeting in July or early August.  The Board asked questions for clarification on the project list, recent additions, and options to be considered. 

Board Member and Administrator Dialogue

Amy Shalla reported Summer School at East Elementary and at the ALC is on-going through June.  There will be an additional week of Summer School in the first week of August.  Transportation is being provided for students who have expressed a need.  Summer projects include: replacement of flooring in a number of the elementary school classrooms, replacement of a number of unit ventilators at West Elementary, replacement of the HVAC controls at the Middle School, and painting selected areas in all the buildings.  Schneider then provided an overview of a number of the agenda items on the Business Meeting session.

Board Development and Inservice Activities

Schneider discussed the Principal’s Retreat in the first few days of August to build team within the new Administrative Team.  On Tuesday, August 3rd the Board is invited to join the Principals at the Kirkwood Hotel at 6pm with Supper and then a Work Session.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of May 10, 2021 and May 16, 2021;

Finance Report

The Finance Report for June, 2021;

Payment of Bills

The bills as listed for June 14, 2021; and Prepaid Bills;

Open Enrollment Requests

Dosha Vasquez requests Jaelynn Schultz (Kindergarten), attend Mid-Prairie from Pekin Community School District for the 2021-22 School Year;

Devra Stapleton requests Bella Sinn (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Stacy Doehrmann requests Samantha McQuirk (Grade 12), attend Mid-Prairie from Williamsburg Community School District for the 2021-22 School Year;

Clint and Niki Miller request Hadley Miller (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2021-22 School Year;

Lynda Halteman requests Elyse Halteman (Grade 3), Chasya Halteman (Grade 4), Jamila Halteman (Grade 6) and Kalea Halteman (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Julie Cole, Bus Driver, $24.13 per hour;

Contract issued to Roy Beachy, Bus Driver, $23.63 per hour;

Contract issued to Billy Matiyabo, Bus Driver, $25.13 per hour;

Contract issued to Cassidy Rourke, Middle School Softball Coach, $1,827 per season;

Contract issued to Taylor Weber, 0.5 FTE Middle School TLC Interventionist, $26,451 per annum;

Contract issued to Frank Slabaugh, 0.5 FTE Middle School TLC Learning Design Leader, $32,685 per annum;

Contract issued to Hallie Whitten, East Elementary Second Grade Teacher, $39,365 per annum;

Contract issued to Kelsey Stumpf, West Elementary Fourth Grade Teacher, $39,365 per annum;

Contract issued to Emily Pennington, East and West Elementary TLC Math Interventionist, $67,104 per annum;

Contract issued to Kristan Hunter, 0.5 FTE Early Childhood Facilitator, $35,220 per annum;

Contract issued to Kristan Hunter, 0.5 FTE District Curriculum Director, $35,220 per annum;

Contract issued to Olivia Tucker, Middle School Fifth Grade Teacher, $39,365 per annum;

Contract issued to Lori Simon, East and West Elementary TLC Technology Education Teacher, $52,645 per annum;

Contract issued to Wendy Puteney, Middle School Spanish Teacher, $69,570 per annum;

Contract issued to Carmen Fernau, East Elementary Nurse, $40,722 per annum;

Resignation of Fabiola Hernandez, Middle School Spanish Teacher, $43,267 per annum, effective end of 2020-2021 School Year;

Resignation of Deb Carlson, HS Math Teacher, $56,012 per annum, effective end of 2020-2021 School Year;

Resignation of Jaclyn Greiner, HS Nurse, $45,581 per annum, effective end of 2020-2021 School Year;

Resignation of Hannah Halstead, Fourth Grade Teacher, $38,906 per annum, effective end of 2020-2021 School Year;

Resignation of Wendy Klostermann, Bus Driver, $23.16 per hour, effective end of 2020-2021 School Year;

Resignation of Rachel Sather, West Elementary Paraprofessional, $13.76 per hour, effective end of 2020-2021 School Year;

Resignation of Erin Campbell, West Elementary Paraprofessional, $13.76 per hour, effective end of 2020-2021 School Year;

Resignation of Kyla Schneider, East Elementary Paraprofessional, $13.79 per hour, effective end of 2020-2021 School Year;

Resignation of Julie Cole, High School Paraprofessional, $15.50 per hour, effective end of 2020-2021 School Year;

Resignation of Stephen Bender, Middle School Girls Basketball Coach, $3,169 per annum, effective end of 2020-2021 School Year;

Resignation of Aaron Coghlan, Assistant Varsity Football Coach, $3,130 per annum, effective end of 2020-2021 School Year;

Resignation of Aaron Coghlan, Middle School Boys Track Coach, $2,267 per annum, effective end of 2020-2021 School Year;

Fundraising Requests – None presented at this time;

2021-2022 Cooperative Agreements with Clear Creek Amana Community School District

The four existing and on-going 28E Agreements for shared with Clear Creek Amana Community Schools are:  Human Resource Coordinator—hired by Mid-Prairie; Social Worker—hired by Mid-Prairie; Building and Grounds and Grounds Director –hired by Clear Creek Amana; and Curriculum Director—hired by Clear Creek Amana.  These agreements will continue into the 2021-2022 Fiscal Year;

Power School Agreement

Approval of the Licensing Agreement with Power School for the 2021-2022 Fiscal Year. 

Gabrielle Frederick seconded the consent items.  Motion carried 6-0.

Hiring of Lisa Kesten

Superintendent Schneider explained that Kesten is his daughter and noted the potential conflict of interest.  He discussed the situation with Jeremy Gugel before she applied.  He stayed out of the interview and hiring recommendation. Amy Shalla noted the qualifications of Kesten and their recommendation to hire her.  The hiring bonus incentive to be discussed later is not recommended by Schneider for Kesten.

Denise Chittick moved to approve that a contract be issued to Lisa Kesten, West Elementary Special Education Teacher, $45,812 per annum.  Mary Allred seconded the motion.  Approved 6-0.

Student Learning

Middle School Math Materials Request

Superintendent Schneider recapped the recommendation for Math Materials from the Work Session.  Gabrielle Frederick moved to approve the Math Curriculum request to purchase a 5-year access to DESMOS digital platform for 350 students at a cost of $26,180.00.  Jodi Meader seconded the motion.    Motion carried 6-0.

New Principal Contracts

Superintendent Schneider reported that our past practice has been to offer Principal Contracts that begin annually on August 1st and end on July 31st.  He is proposing to move the 3 new Principal contracts to a July 1st to June 30th annual cycle.  This is recommended in order to match the practice of other Districts in Iowa and prevent a gap in income and benefits of one month.  Existing Administrator Contracts will remain on the August 1st cycle. The contracts will be reissued with the new dates.  It was deemed no motion was required for this change. This is only a reporting item.

Incentive for Hiring Teachers in the DE Identified Shortage Areas

Superintendent Schneider shared a listing of the 17 content areas that are defined as hard to fill teaching positions.  Many of the District’s open positions in this area have had none or at most one applicant.  The Washington District recently instituted this type of bonus for the 2021-2022 school year.  He requested the Board consider a hiring bonus of $5,000 to be paid to teachers in these identified categories. This would be similar to what other Districts are doing for these types of positions.  Further, it would be recommended that hiring bonus be paid half in the first check of the first year and the second half of the bonus in the first check of the second year the teacher is under contract.  This would be a longer term change of Board Policy where the amount within the policy would or could be set by the Board each year.  The Board discussed the inclusion of the elementary special education teacher in the bonus, especially in light of Schneider’s recommendation to not include this position.

Gabrielle Frederick moved to approve a signing bonus for teachers in shortage areas as identified by the Iowa Department of Education and that the bonus be given to any teacher hired for the 2021-22 school that fits the criteria except for the elementary special education teacher hired tonight.  The amount of the signing bonus shall be $5,000.00 with half paid on September 25, 2021 and the second half being paid on September 25, 2022 if the teacher is still an employee of the district on that date.  There was no second to the motion.    Motion died for lack of a second.

Denise Chittick moved to approve a signing bonus for teachers in shortage areas as identified by the Iowa Department of Education and that the bonus be given to any teacher hired for the 2021-22 school that fits the criteria.  The amount of the signing bonus shall be $5,000.00 with half paid on September 25, 2021 and the second half being paid on September 25, 2022 if the teacher is still an employee of the district on that date.  Mary Allred seconded the motion.    Motion did not carry as the vote was a tie 3-3.  Gabrielle Frederick, Marianne Schlabach, and Jeremy Gugel voted against.

The Board discussed the reasons for the bonus and the inclusion or not of Keston’s position as eligible for the bonus.  The Board affirmed Mark’s transparency in this agenda item.  The policy would new and ongoing if approved as compared to if the policy had already been in place.

Gabrielle Frederick moved to approve a signing bonus for teachers in shortage areas as identified by the Iowa Department of Education and that the bonus be given to any teacher hired for the 2021-22 school that fits the criteria.  The amount of the signing bonus shall be $5,000.00 with half paid on September 25, 2021 and the second half being paid on September 25, 2022 if the teacher is still an employee of the district on that date.  Chittick seconded the motion.  Motion carried 6-0.

Board Policy 403.1 – Employee Physical Examinations

Superintendent Schneider recommends that the policy be changed to remove the content “and that the employee did not test positive for tuberculosis”.  In the past few years, there has been a very low supplies of tuberculosis testing kits that has resulted in the various physicians who perform the pre-employment physicals not providing this service.  It does not look like this situation will be resolved anytime soon. The attending physician will make their determination and recommendation as to whether the employee is fit to perform their duties.

Jodi Meader moved to pass on First Reading Board Policy 403.1 Employee Physical Examinations as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Student Handbooks

Student Handbooks for East Elementary, West Elementary, and the Middle School are under consideration. This was tabled as there were none presented for this meeting.

Finance

Modular Classrooms

Superintendent Schneider noted that we are still waiting on the agreement with Vesta Modular.  Shive-Hattery is continuing to work with Vesta Modular on the placement of the classrooms.  Schneider noted that he has asked for a leasing agreement.  The Board asked questions for clarification on timing.

Superintendent Compensation

Board President Jeremy Gugel drew the Board’s attention to the schedule for Superintendent Schneider’s pay package for the upcoming year.  Current salary is $172,995 with a total package of $223,859.  It is recommended that the Superintendent’s compensation package be increased by 2.90%, which is the same as all other District Staff for the 2021-2022 School year. This would raise his salary to $178,390 and total package to $230,352.  The Board expressed appreciation to Schneider and acknowledged how busy this next school year will be with new administrative staff.

Denise Chittick moved to approve the Superintendent Compensation Package to $230,352, a 2.90% increase for the 2021-2022 School Year as recommended.  Mary Allred seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, June 28, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: The District Annual Report, the modular classroom agreement, Second Reading of Board Policy 403.1, Student Handbook changes, and introduction of the new principals.

Adjournment

The meeting adjourned at 7:42 p.m.

May 16, 2021 SPECIAL MEETING

Mid-Prairie Community School District             

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 16, 2021 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jodi Meader.

Staff Present:  Superintendent Mark Schneider, Jeff Swartzentruber.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

District Mask Policy Considering New Iowa Department of Public Health Guidance

Jeremy Gugel introduced the situation and turned it over Superintendent Schneider discussed the changed guidance by the Iowa Department of Public Health on Friday, May 14, 2021 that was released late afternoon.  IDPH recommendation that masks for students are at the discretion of the parents.  Quarantine rules are changed to students exposed are no longer required to be quarantined.  If a student is sick and tests positive for COVID, they would be required to quarantined.  Transportation masks are still effect.  Further research is needed to understand the impact this has on transportation of students each day.  The Board asked questions about the impact of the change to current Board Policy.  Board members discussed the implications with two and a half weeks left of school.

Jeremy moved to remove the current mask policy.  Mary Allred seconded the motion.

Motion Carried 5-1. Gabrielle Frederick dissented.

Adjournment

The meeting adjourned at 6:21 p.m.

May 10, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 10, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jodi Meader.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 6-0.

WORK SESSION

Fund for Academic Excellence Presentation

This agenda item is tabled until the Fall of 2021.

East Elementary Presentations

Robin Foster, Principal at East Elementary provided a presentation to the Board.  She focused on learning, particularly Title I and Reading Recovery stats as well as proficiencies in Kindergarten and Grade 1.  She is looking forward to bridging the learning opportunities between East and West in the coming School Year.  She would like to see Alternative Kindergarten Program promoted.  Summer School will be for Kindergarten to Grade 4 this year with 4 weeks in June and 2 weeks in August.  There are over 60 students signed up for Summer School.  The Board expressed appreciation for the information and approaches being taken.

Board Member and Administrator Dialogue

Superintendent Schneider and Business Manager Swartzentruber discussed the modular classrooms.  Given some of the early cost data, there is a recommendation to reserve 2 of the used units that are currently at Linn-Mar until the first part of June.  A recommendation will be made at the June meeting as to approach to be taken.  The Board gave guidance to move forward with the approval of recommendation at the June meeting.

Business Manager Swartzentruber discussed the receipt of Election paperwork from the Washington County Auditor’s office for the November election.  He will work on this in the next couple of weeks.

Business Manager Swartzentruber thanked Hills Bank for the Classroom Cash contribution of $4,389.33.

High School Principal Strickland again discussed the HS Graduation to be held indoors with 8 guests per graduate allows, and additionally, siblings may attend and not be counted as one of the 8 guests.  The attendance numbers seemed to be the greatest concern.  The Board asked clarifying questions.

Amy Shalla, Special Education Administrator, introduced the Special Education Service Delivery Plan and defined a number of the terms and concepts for the Board.  Every 5 years the District is required to evaluate the caseload documentation and matrix.  The last review was in 2009.  This discussion was continued during the Business Meeting.

Board Development and Inservice Activities

Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

A parent shared appreciation for the opportunity to open enroll their special education student into Mid-Prairie.  She told her story of their family’s experience and thanked the School Board for the atmosphere of compassion that they have fostered.

A parent discussed the current lighting for the Softball Field is inadequate according to state standards.  It is rumored that Softball may be required to raise the funds to replace these lights.  She pointed out that Baseball received the funds in April of 2014 with support from the Athletic Boosters.  It was noted that Tyler Hotz, Activities Director, did bring this issue to the attention of the Board as one of the priorities at the end of the Facilities Priorities process.  This will be evaluated.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 24, 2021 and May 4, 2021;

Finance Report

The Finance Report for April 2021;

Payment of Bills

The bills as listed for May 10, 2921 and Prepaid Bills;

Open Enrollment Requests

Megan Libe requests Noelle Star (Grade 6), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Nikole Eichelberger requests Luke Eichelberger (Grade 1), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Alexis Osborn requests Nova Osborn (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Krystal McFadden requests Oliver McFadden (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

OUT – None submitted;

Personnel Items

Contract issued to Stacy Jack, High School English Teacher Half-time, $19,683 per annum;

Contract issued to Melanie Steinhart, Middle School English Language Arts Teacher, $39,365 per annum;

Contract issued to Keary McHugh-Onken, HSAP Supervising and Enrichment Teacher, $25.55 per hour;

Contract issued to Rebecca Becker, High School Assistant Volleyball Coach, $4,138 per season;

Contract issued to Melissa Rediger, High School National Honor Society Sponsor, $900 per annum;

Contract issued to Pete Cavanagh, High School Student Council Leader, $600 per annum;

Resignation of Marian Marley, High School National Honor Society Sponsor, $972 per annum, effective end of 2020-21 School Year;

Resignation of Chelsee Ronan, East Elementary Special Education Teacher, $42,931 per annum, effective end of 2020-21 School Year;

Resignation of Shaina Gearhart, TLC Learning Design Leader, $63,372 per annum, effective end of 2020-21 School Year;

Resignation of Jennifer Gillam, West Elementary Paraprofessional, $13.76 per hour, effective end of 2020-21 School Year;

Resignation of Marian Marley, High School National Honor Society Sponsor, $972 per annum, effective end of 2020-21 School Year;

Resignation of Sarah Idhe, Middle School Volleyball Coach, $2,183 per annum, effective end of 2020-21 School Year;

Fundraising Requests

Boys Basketball requests approval to raise funds through Donations from local businesses as sponsors for the basketball camp to be held June 14th- 17th  for purchase of coaches/players gear, equipment, Kansas City Trip expenses, and volunteer coaches payments;

Mid-Prairie Strength and Conditioning requests approval to raise funds through sales of clothing using Elite Sports for the month of May to raise funds for Weight Room equipment and supplies;

MPHS Graduating Seniors Class of 2020-2021

Joseph William Allred                     Vinnie Michael Bowlin                    Sidney Rae Davis

Kaysen Joel Dempsey                     Olivia Joan Duwa                             Sade Mae Frantz

Caleb James Garrels                        Clarke Brink Latcham                      Hannah Anne Miller

Efrosyniya Rusalina Raef Connor Dayton Shalla                     Hallie Joy Shappell

Aaron Luke Slaubaugh                    Emily Lynn Swartzentruber            Logan Jacob Truitt

Laela Nykole Waddell                     Reaghan Kaylee Aggson                 Lucas Aaron Bontrager

Caitlyn Jean Busch                           Kristina Raelynne Gerst                  Phelan Rose Hostetler

Eryk Elias Hovde               Nicholas Edward Kofron                Myah Patricia Lugar

Benjamin Ryan Meader                  Alexis Deanna Miller                       Collin James Nickell

Paige Elisabeth Peiffer                   Kayden Joseph Reinier                    Levi Adam Schnoebelen

Macey Moore Smith                       Steven James Stone                        Yassin F Ahmed

Morgan Elise Brunk                         Stanley Ray Butterbaugh Chelsea Rebecca Craigmile

Jesi Marie Donaldson                     Timothy Justin Farrier                     Gavin William Frascht

Emily Elizabeth Marner                  Billy Bilombele Matiyabo               Dominic Jo McCain

Jenna Nicole Miller                         Tobin Joshua Miller                         Elisabeth Janelle Sansen

Jacob Christopher Swartzendruber                                                          Joshua Samuel Wallington

Luke William Albright                      Tori Lynn Boyse                               Keagan Joshua Allen Brady

Jackson Hayes Cornwell                 Kelby Blake Gingerich                     Cade Autsin Thomas Groenewold

Kyra Alison Helmuth                        Karsen Elizabeth Jehle                    Josh Michael Leonard

Madelyn Joyce Linnell                    Sarah Christine Meader                  Rhiannon Rose Panknen

Aidan James Dale Rath                   Colby Elizabeth Rourke                  Jennifer Sanchez

Ethan Russel Sweeting                   Wyatt Allen Taylor                          Caleb Leroy Thomas

Ethan Charles Trimpe                     Luke James Boyse                           Damien Tashon Davenport

Madison Avery Edgington              Zeus Carter Fugate                          Keegan Joe Gingerich

Abbigail Joy Hicks                            Michael James Kelly                        Nasya Moon Leaton

Gibson James Lowenberg              Elizabeth Fern Meader                   Natali Jo Miller

Nathan Craig Quinby                      Nick Duane Slabaugh                      Emma Ann Slaubaugh

Amber Lindsey Swart                      Cooper Ryan Thomas

MP-HSAP Graduating Seniors Class of 2020-2021

Abigail Vakulich                                Ana Jo Fleming                                 Angela Naomi Shores

Cara Michaela Leichty                    Catherine Marie Hentrich              Cecil “CJ” James Rauch

Chase Lynn Miller                            Elizabeth Kyra-Ann Sands               Ella Sue Cadena

Gabe Christian Brase                      Grant Woods Kirkpatrick Isaiah Haveman

Jillian Hope Owen                            Kathryn Elaine Schwartz                 Katrina Peace Curtiss

Keaton Lynn Graber                        Kezia Schwartz                                 Kristiana (Triana) JeAn Tu

Lauren Michelle Winborn              Magnolia Mae Graber                    Mckenna Grace Miller

Zach James Brase                            Zebidah (Zebi) W Kimani

 

MP-ALC Graduating Seniors Class of 2020-2021

Gabe Kauffman                                Dusty Knepp                                      Brianna Myers

Mason Wagg                                    Ethan White

Mary Allred seconded the consent items.  Motion carried 6-0.

Student Learning

High School Principal

Superintendent Schneider discussed the interview process for the open High School Principal Position.   He also provided some background on the candidate of choice.  He recommends the hire of Chuck Banks for the High School Principal position effective August 1, 2021 for the 2021-2022 School Year.  The starting salary will be $125,000 with a total package with benefits of $171,363.

Denise Chittick moved to approve the hire of Chuck Banks at a salary of $125,000 annually and additional benefits with a start date of August 1, 2021 subject to the completion of acceptable background checks.  Mary Allred seconded the motion.    Motion carried 6-0.

High School Graduation

Principal Jay Strickland discussed the logistics of the 2021 High School Graduation.  As noted in the Work Session, it is recommended that the graduation ceremony be moved back indoors and that 8 guests plus siblings be allowed for each graduate.  A letter will be sent to the graduates’ families.  It was clarified that all other events stay as stated in policy at 4 tickets.  The masks policy will be uses as the Friday absence percentage immediately prior to graduation.  There were questions and discussion about the number being set at 8 per graduate.  The event will be live streamed.

Mary Allred moved to approve the plan for the 2021 graduation ceremony to have unlimited guests and siblings for each graduate.  Mary Allred seconded the motion.    Motion carried 5-1 with Gabrielle Frederick dissenting.

Jeremy Pickard left the meeting at 7:25 p.m.

Student Handbooks for 2021-22

Principal Jay Strickland shared the five proposed changes to the High School Student Handbook.  He discussed the reasons for these changes and asked for questions of Board members. 

Gabrielle Frederick moved to accept the 2021-2022 High School Handbook changes as presented.  Mary Allred seconded the motion.    Motion carried 5-0.

Jeremy Pickard returned to the meeting at 7:35 p.m.

Special Education Service Delivery Plan

Special Education Administrator Amy Shalla finished her thoughts on the Special Education Service Delivery Plan picking up from where she stopped during the Work Session.  She shared the student counts by Level and by Building.  In addition, there are students in the Beyond Program that normally would have graduated, as well as, a higher number of IEPs within the Preschool Program.  The District uses the VITAL and RISE programs at two community colleges for a smaller number of IEP students who are working on college courses.  There are other programs and options in use also.  The Board asked questions about details of the various programs. 

Marianne Schlabach moved to approve the Special Education Service Delivery Plan as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Finance

Washington County Riverboat Foundation Grant Application

Superintendent Schneider presented the WCRF Grant Application resolution and summarized the grant.  The following grant is presented for consideration and approval prior to the June 6, 2021, deadline.

  1. Mid-Prairie Auditorium – Grant Request of $2,000,000 on an estimated Total Project Cost of $10,365,635,00

The Board reviewed the request and asked questions about the timing elements of the project.

Jeremy Pickard moved to approve Resolution 051021 for the Washington County Riverboat Foundation Grant Application.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - absent

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 6-0.

School Fees for 2021-22

Superintendent Schneider reviewed the proposed School Fees components for the 2021-2022 School Year.  No changes are recommended for the 2021-2022 School Year from the 2020-2021 School Year.  It is recommended that no Book Fees be collected again.  There are no changes to the lunch prices due to the Federal Government continuing the Free Lunch Program through the 2021-2022 School Year. 

Jeremy Pickard moved to approve 2021-2022 School Fees as presented.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Salaries for Principals, Directors, HSAP and Central Office Staff, Assistant AD and Middle School Dean of Students

Superintendent Schneider recommends a 2.9% package increase for Principals, Directors, Central Office Staff and Assistant AD and Middle School Dean for the 2021-2022 School Year.  This is consistent with the 2.9% package approval for Teachers and Support Staff passed at an earlier School Board Meeting.  HSAP Administrative Staff and Hourly Teaching Staff raises differ from the 2.9% increase proposal due to various circumstances.  These one-time increases and the various related situations were presented and discussed by Schneider with the School Board. 

Jeremy Pickard moved to approve the District Administrators/Directors and Central Office Staff wage and package increases of 2.9%, and HSAP Administrative and Teaching Staff increases with one-time bumps all for Fiscal Year 2021-2022 as presented.  Denise Chittick seconded the motion.  Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, June 14, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: District Annual Report, Middle School Presentation, Facilities Planning Committee, COVID Planning, Superintendent Wages for 2021-2022.

Adjournment

The meeting adjourned at 7:50 p.m.

 

May 4, 2021 SPECIAL MEETING

Mid-Prairie Community School District        

 Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 4, 2021 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Staff Present:  Superintendent Mark Schneider, Secretary Cindy Malichky.

Jeremy Pickard moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

Closed Session pursuant to Iowa Code 21.5 (i)

Gabrielle Frederick moved to adjourn to closed session to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(1)(i), Code of Iowa.  Seconded by Jodi Meader.

Roll call vote:     Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 7-0.

The Board entered Closed Session at 7:02 p.m.

The Board exited Closed Session at 7:52 p.m.

Adjournment

The meeting adjourned at 7:52 p.m.

April 26, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 26, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, and Jeremy Pickard (arrived at6:17p.m.).

Board members absent:  Marianne Schlabach, and Jeremy Pickard (arrived at 6:17p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented with one change to the Consent Agenda, the addition of recommendation to hire Frank Slabaugh as half-Virtual Academy Coach.  Seconded by Gabrielle Frederick.  Motion carried 5-0.

Jeremy Pickard arrived at 6:17p.m.

WORK SESSION

West Elementary Presentation

Principal Bill Poock presented an update on happenings and needs at West Elementary.  He provided some data points from FAST reading assessments and STAR math assessments.  He then shared some comments and highlights from Teachers about what they appreciated about Mid-Prairie West Elementary this School Year.  The Board asked questions on the data points.  The Board affirmed the West Elementary Staff and Students for the hard work and the positive measurable results.

Early Childhood Facilitator

Principal Poock proposed the addition of a half-time Early Childhood Facilitator position to advance and improve the Preschool programming at Mid-Prairie.  This would expand a current program paid for by TLC Funds.  As the Preschool program grows, there is a need for additional leadership capabilities, yet we are not large enough for a full-time position.  He outlined the activities that would be involved with this expanded position.  This position would paid for out of ESSER funds over the next two school years.  The other half of this position will continue to teach Preschool.  The Board asked questions to clarify numbers of students enrolled for next year and funding.

Third Grade Teacher Proposal – This was tabled to the Business Meeting agenda item.

Board Member and Administrator Dialogue

Graduation Report

Principal Strickland shared that graduation will be moved back indoors due to unpredictability of the weather earlier in the year.  The hope is that there might be more guests allowed at the ceremony than were allowed at last year’s graduation.  Four guests were allowed last year.  The thought is that eight guests and siblings would be the goal for participation.  Strickland is asking for a Board decision at the next meeting in order to send the letter to families in a timely fashion.  The Board asked some initial questions about graduation to clarify intent and possible potential issues.

Announcements and Suggestions for Next Agenda

Superintendent announced the CDC guidelines for masks required for conveyances—School vehicles.  An email will be sent out to families tomorrow to explain this requirement and that masks will be required going forward.  The Board affirmed this approach.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 12, 2021 meeting and the April 20, 2021 Special Meeting;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for April 26, 2021;

Open Enrollment Requests

Mary Wetzel requests Anthony Wetzel (Grade 7), attend Mid-Prairie from Muscatine Community School District for the 2020-21 School Year;

Autumn Lose requests Thomas Bryant (Prekindergarten Age 3), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Megan Libe requests Noelle Star (Grade 7), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Skyler Cooper requests Jayceon Buck (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Derek and Abbie Yoder request Gabrielle Yoder (Grade 4) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Contract Issued to Frank Slabaugh, Virtual Academy Principal half-time and TLC Learning Design Coach half-time for the 2021-2022 School Year; $85,000 per annum effective August 1, 2021;

Volunteer Coach Positions for Spring Sports to include:

Byron Yoder, Boys Soccer Assistant Coach

Sofia Adams, Boys Soccer Assistant Coach

Josh Moore, Girls Soccer Assistant Coach; Up to $500 from Resale Funds

Resignations – None submitted;

Fundraising Requests – None submitted;

Grant Wood AEA Mentoring and Induction Consortium Agreement for the 2021-2022 School Year.

Gabrielle Frederick seconded the consent items.  Motion carried 6-0.

Student Learning

Early Childhood Facilitator

President Jeremy Gugel and Superintendent Schneider asked if there were any questions from the presentation made during the Work Session.

Jeremy Pickard moved to approve the creation of a half-time Early Childhood Facilitator Position beginning in the 2021-2022 School Year to be funded by ESSER Funds for the next 2 School Years.  Mary Allred seconded the motion.    Motion carried 6-0.

Third Grade Teacher Proposal

Superintendent Schneider and Principal Foster proposed the addition of a 6th Third Grade Teacher for 2021-2022 School Year.  This will make the class sizes smaller, will facilitate additional learning, and provide for additional spacing of students.  This would also entail either the purchase or rental of a modular classroom to be placed on the Grounds of West Elementary.  This would house the Music Classroom and make room for the Alternative Kindergarten Classroom as the Third Grade Classroom would assume the space currently used by Alternative Kindergarten Classroom.  Heather Hershberger, Elementary School Music Teacher, discussed the need for the additional music specials class space at both Elementary Schools.  East Elementary has been having these space issues for the past 3-plus School Years.  Principal Foster provided some additional information on classroom sizes 24 feet by 40 feet, the other would be 28 feet by 68 feet and their individual floor plans.  The square footages of the individual classrooms to be used would be pretty equal.  The modular classroom would intend to be paid for with ESSER/COVID Funds.  The Board asked the Administration to gather some additional data on the modular classrooms under the understanding that these classrooms would be strongly considered and acted upon at a future meeting with more complete data available.

Denise Chittick moved to approve an additional 3rd Grade Teacher for the 2021-2022 School Year making 6 sections in 3rd Grade to be paid by ESSER Funds for the next two school years.  Mary Allred seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, May 10, 2021, at 6:15 p.m. at the Central Office Community Room.  This is the only schedule School Board Meeting in May.   Agenda items to include: HS Graduation action, and East Elementary Presentation.  There most likely would be a special Board Meeting to propose the recommended hire of a High School Principal

Adjournment

The meeting adjourned at 7:26p.m.

 

April 20, 2021 SPECIAL MEETING

Mid-Prairie Community School District 

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 20, 2021 – 6:30 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present Mary Allred, Denise Chittick, Jeremy Gugel, and Marianne Schlabach.

Board members absent:  Gabrielle Frederick, Jodi Meader, and Jeremy Pickard.

Staff Present:  Superintendent Mark Schneider, Business Manager/Board Secretary Jeff Swartzentruber

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 4-0.

Finance/Student Learning

MPEA Compensation Agreement for 2021-2022

Superintendent Schneider shared that the IBB agreed to propose a total package increase for the 2021-2022 School Year of 2.90%.  It is above the new money percentage signed by the governor in March of 2021.  The 2.9% is near the State school district average settlements for 2021-2022.  The MPEA and MPESSA Associations ratified the proposal on April 16, 2021.  It is recommended that the School Board also consider ratification of the 2.9% package increase.  Additionally, there were two minor changes, one for pay rate for Bus Maintenance Wages and one for an additional $0.05 per hour for Nutrition Staff.  Finally, Superintendent Schneider is recommending a $100 incentive for Contracts and Work Agreements to be turned in within 10 days of distribution.  The payment would be paid in the November 25, 2021 payroll with the eligible employees also required to be employed on November 15, 2021 with the District.  The incentive would be paid for out of COVID ESSER III Funds from the Federal Government. 

Denise Chittick moved to approve 2021-2022 Compensation Agreement for Teachers and Classified Staff that includes a 2.9% overall package increase as presented.  Mary Allred seconded the motion.    Motion carried 4-0.

Adjournment

The meeting adjourned at 6:50 p.m.

 

April 12, 2021

 

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School Gymnasium, Wellman, IA  52356

April 12, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

WORK SESSION

High School Boys Varsity Basketball Trip to Kansas City

Varsity Basketball Coach Daren Lambert opened the discussion by providing a handout.  Varsity Boys Basketball seeks approval from the Board to participate in a boys’ basketball event called “The 12 Courts of Christmas” to be played December 22nd in Kansas City Missouri at the Hy-Vee Arena.  The costs of approximately $2,500 would be covered by fundraising to Boys Basketball Resale—they planned to start by asking for donations.  The Board asked clarifying questions of Lambert and Hotz. 

Update on Principal Searches

Superintendent Schneider provided an update on the search process for the Elementary School Principal and High School Principal Positions.  Elementary School Principal: Interviews were conducted, Thursday, April 8, 2021 and finalist interviews were conducted on April 10, 2021.  An offer has been extended pending School Board approval to Greg Jergens.  This has been added to the Consent Agenda Items in the Business Session.  High School Principal: Applications are still being accepted through April 15, 2021.  The interview teams are being selected.  The initial interview team meeting will be April 19th with interviews scheduled for April 26th.

Board Member and Administrator Dialogue

Bill Poock presented on the Preschool Program to the Board.  Mid-Prairie Preschool has 3 teachers serving 3 and 4 year olds.  There is one Alternative Kindergarten Teacher and six Paraprofessionals who also work in the program.  Current students served are 14 3 year olds and 73 4 year old students.  There are also 12 Alternative Kindergarten.  99 total students are enrolled in the program for this school year.  The enrollment push is underway and will continue to for the next two weeks.  The curriculum used is Creative Curriculum along with other curriculum developed by the teachers within their PLC Team.  The focus is preparing students for Kindergarten for each age group.  He discussed the Gold Objectives and Assessments as required by the State of Iowa.  He provided some of the Literacy objectives as examples for the Board along with observation tools that are used by teachers.  The Board expressed appreciation for the comprehensiveness of the program and how it prepares students for Kindergarten and beyond. 

Board Development and Inservice Activities

Nothing to add at this time.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

Parents addressed the Board to express thanks for the work of the Board, then spoke in favor of removal of the mask policy currently in place for a number of reasons for the remainder of the current school year.  Additional concerns expressed included:  Concerns about the contact tracing and quarantine of students—how many students who were quarantined were then diagnosed with COVID-19?  Is there a way to bend the rules and make masks optional within the school setting?  Has there been consideration of the ISASP testing results because of the mask requirements—a recognition of the importance of the tests?  Mental health issues related to masking were noted.  The public forum ended at 7:37p.m. with the Public Hearings interspersed during this time at 7:15 pm. And 7:20 p.m. as noted below in the Finance Section.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 22, 2021;

Finance Report

The Finance Report for March 2021;

Payment of Bills

The bills as listed for April 12, 2021; Prepaid Bills; and Hills Bank ACH Transactions for March 2021;

Open Enrollment Requests

Laura Whitehall requests Hank Whitehall (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Zach Williams and Skyler Winter request Dexter Williams (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2021-22 School Year;

Matt and Sarah Stoutner request Quinn Stoutner (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Andy and Deanne Townsend request Adin Townsend (Grade 3), Ahna Townsend (Grade 7), Andrew Townsend (Grade 11), Anthony Townsend (Grade 1), and Ashton Townsend (Grade 6), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Michaela Tinnes requests Milo Tinnes (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Keota Community School District for the 2021-22 School Year;

Lincoln Cobb requests Graecyn Cobb (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2021-22 School Year;

Tyler and Staci Friese request Carson Friese (Kindergarten) attend Keota Community School District from Mid-Prairie;

Personnel Items

Contract issued to Greg Jergens, East Elementary Principal, $95,000 per annum to be begin August 1, 2021—this was added to the Consent Agenda by Superintendent Schneider;

Contract issued to Adrianna Pacha, High School English Teacher, $38,906 per annum to be updated to 2021-2022 rate at IBB settlement;

Contract issued to Mikayla Ulin, Middle School Art Teacher, $38,906 per annum to be updated to 2021-2022 rate at IBB settlement;

Contract issued to Jamie Clark, 7th Grade Girls Assistant Track Coach, $1,499.25 per season;

Contract issued to Aaron Fleming, 8th Grade Girls Assistant Track Coach, $2263.87 per season;

Resignation of Haley LeGrande, HS Special Education Teacher, $38,906 per annum, effective end of 2020-2021 Contract Year;

Resignation of Kara Beatty, HS Special Education Teacher, $42,275 per annum, effective end of 2020-2021 Contract Year;

Resignation of Jay Strickland, HS Principal, $121,980 per annum, effective end of 2020-2021 Contract Year;

Resignation of Gerry Beeler, Bus Driver, $25.69 per hour, effective April 23, 2021;

Fundraising Requests

Mid-Prairie Baseball requests approval to raise funds by conducting a youth baseball camp between May 7th and May 14th for the purchase of equipment, supplies, and coaches apparel;

Home School Assistance Program Roots and Shoots group requests approval to raise funds with free will donations through the Spring Annual Flower Fundraiser, Fall Mum Fundraiser and other related activities involving plants and growing between April of 2021 to April of 2022 for sustainability of greenhouse activities to provide growing and learning opportunities for Home School students and families;

Class of 2023 requests approval to raise funds during the Grand March on April 24th by freewill donation for Prom expenses for Spring of 2022.

Mary Allred seconded the motion.  Motion carried 7-0.

Student Learning

High School Boys Varsity Basketball Trip to Kansas City

Superintendent Schneider and Board President Gugel asked if there were any questions from the Work Session. 

Jeremy Pickard moved to approve the Boys Basketball participation in the event on December 22, 2021 to Kansas City Missouri.  Mary Allred seconded the motion.    Motion carried 7-0.

District Mask Policy

President Gugel opened the Board discussion by asking for comments.  Board members discussed the current rule/policy and approach, as well as the current situation and data within the District.  One of the largest issues is the necessity to quarantine if the Washington County Health Department Guidelines are followed.  There were opinions expressed in favor of making masks optional—noting that students and staff are out and about the community without masks.  Recognition that the no matter what decision is made, there are those in the community who will not be pleased.  The original decision to implement the mask policy was not made in fear, but to assure that students could stay in school.

Marianne Schlabach moved to leave the current District Mask Policy in place for the remainder of the 2020-2021 School Year.  Gabrielle Frederick Seconded the motion.  Motion failed 3-4 with Jeremy Pickard, Mary Allred, Jodi Meader, and Jeremy Gugel voting against the motion.

Mary Allred moved to make masks optional and return to mandatory masks for a building when the building positive COVID sickness rate is 2.5% on a 7 day rolling average basis.  Jodi Meader seconded the motion.  Motion failed 3-4 with Marianne Schlabach, Jeremy Pickard, Gabrielle Frederick, and Denise Chittick voting against the motion.

Jeremy Pickard moved to make masks highly recommended for students and staff at East Elementary, West Elementary, Mid-Prairie Middle School and the Home School Education Center and return to mandatory masks by building if the 7-day rolling average in a building is 3% or higher of COVID Positive, COVID Quarantined, and Other Illness as counted among students beginning April 26, 2021.  Denise Chittick seconded the motion.  Motion Carried 4-3 with Gabrielle Frederick, Mary Allred, and Marianne Schlabach voting against the motion.

Mary Allred moved to make masks highly recommended for students and staff at Mid-Prairie High School and return to mandatory masks in the building if the 7-day rolling average in a building is 3% or higher of COVID Positive, COVID Quarantined, and Other Illness as counted among students beginning April 26, 2021.  Jodi Meader seconded the motion.  Motion Carried 4-3 with Marianne Schlabach, Jeremy Gugel, and Gabrielle Frederick voting against the motion.

Denise Chittick moved to require mandatory masks in school vehicles if any school building in the District is 3% or higher of COVID Positive, COVID Quarantined, and Other Illness as counted among students and staff beginning April 26, 2021.    Mary Allred seconded the motion.  Motion carried 7-0.

Finance

7:15pm Public Hearing on the 2021-22 Certified Budget

President Gugel opened the floor for the Public Hearing to allow for input on the Certified Budget for 2021-2022 School Year.  This was published in the local paper on March 25, 2021, and April 1, 2021.  No one spoke from the public.  Gugel closed the public hearing at 7:16 p.m.

Approve the 2021-22 Certified Budget

Superintendent Schneider and Business Manager Swartzentruber recommended the Board approve the 2021-2022 Fiscal Year Budget for filing to the Washington Auditors Office and Iowa Department of Management by April 15, 2021.

Gabrielle Frederick moved to approve the 2021-22 Certified Budget as presented.  Jodi Meader seconded the motion.

7:20pm Public Hearing on the 2020-21 Budget Amendment

President Gugel opened the floor for the Public Hearing to allow for input on the 2020-2021 Budget Amendment.  This was published in the local paper on March 25, 2021, and April 1, 2021.  The Amendment addresses the additional expenses incurred in this Fiscal Year related to COVD-19 Relief Funds.  No one spoke from the public.  Gugel closed the public hearing at 7:21 p.m.

Approve the 2020-21 Budget Amendment

Superintendent Schneider and Business Manager Swartzentruber recommended the Board approve the 2020-2021 Fiscal Year Budget Amendment filing to the Iowa Department of Management.

Gabrielle Frederick moved to approve the 2020-21 Budget Amendment as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Redemption of 2014 General Obligation School Bonds and Approval of the Levying of Property Tax for Fiscal Year 2021-22 for the Redemption.

Superintendent Schneider recommends a continuation of the use of an Additional Debt Levy to pay off bonds more quickly to save interest costs and improve the prospects of future bond issues by opening more levy room for property taxes.  The current maximum levy is $2.70.  This Year, Fiscal Year 2021, was the third year for the additional levy and resolution where the District levied $580,000 additional funds for debt service to be paid in July of 2021—a three-year total of $1,430,000.  This will save the District $576,800 in interest over four years.  The resolution presented for approval tonight is for $680,000 additional Debt Levy for Fiscal Year 2022.  It will save the District $148,225 of interest.  The resolution is recommended for approval and will maximize the Debt Service Levy at $2.695, of which $1.25 is the additional Debt Service Levy.

Marianne Schlabach moved to approve the Resolution authorizing the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014, approving a fourth amendment to escrow an amended and substituted Paying Agent, Bond Registrar and Transfer Agent Agreement, and Levying a tax for Fiscal Year 2021-22 for the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014 in the amount of $680,000.  Denise Chittick seconded the motion.

Roll Call Vote:   Gabrielle Frederick            - yes

                            Mary Allred                        - yes

                            Jodi Meader                      - yes

                           Jeremy Pickard                  - yes

                           Marianne Schlabach          - yes

                           Jeremy Gugel                     - yes

                           Denise Chittick                   - yes

Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 26, 2021, at 6:15 p.m. at the Central Office Community Room.  Superintendent Schneider announced that the Interest Based Bargaining Team reached a tentative agreement for a compensation package for the 2021-2022 School Year at their meeting earlier this afternoon.  MPEA/MPESSA are preparing to take the agreement to the Association for a vote.  Once ratified by the Association, there will be a Special Board Meeting within the next week to approve the agreement, and then contracts and work agreements can be prepared for staff signature.

Adjournment

The meeting adjourned at 8:35p.m.

March 22, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 22, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

WORK SESSION

District Mask Policy

Board President Gugel noted that this is a discussion of the Mask Policy.  No action will be taken today.  The Board discussed the various aspects to consider if the mask policy were to be changed before the end of the School Year.  Is “Highly Recommended” instead of “Mandated” an option especially since it is so close to the end of the year and would provide an option to see how it might go in the Fall for School Year 2021-2022?  There was discussion about waiting until staff are fully vaccinated, which would be April 16th, or 2 weeks after the second vaccination date of April 2nd, thus Monday, April 19th could be considered as a potential change date.  Questions were asked about year-end standards tests being available to be taken at home.  Tests from home may not be available immediately in the current structure but could be available in May.  Additionally, ACT testing has a late window for a later testing date in June.  There was encouragement to look at the positions taken by the Health Departments—Washington County Health Department, in particular, and in that vein consider leaving the current policy in place.  The quarantine issue has not changed to date even in the face of freedom of choice by families and the cascading effect on the choice to other families who may be affected.  There is a need to look forward to next School Year so that families can make plans for their students.  If the quarantine instructions change, then there could be impetus to make the change to policy.  There is inconsistency of mask use inside of school versus outside of school for students and staff, and due to that inconsistency there is a question of the overall effectiveness in the current policy.  Questions were asked of the Administrators about how a change in decision/policy will change the approach within their buildings?  Academically, the students are operating and locked into the pattern of the day, while also trying to keep things as normal as possible.  And, there is not a blueprint for how this will change because of how deep the students are into the school year.  Contact tracing would change dramatically if the percentage of non-mask wearers increased.  Because of mask wearers, contact tracing has been reduced when both/most students are wearing masks.  Finally, what does the Health Department want to see to change or eliminate the quarantine procedures?

High School Presentation

Principal Jay Strickland provided a “fireside chat” on the High School.  He first invited the Board to come spend the day with him.  The High School staff have been working on consistency of expectations of behavior in the classroom and in other parts of the buildings.  This was started January of 2020 before COVID shut things down.  This year the staff has been processing the approach in consistency with Tier I behavior.  When the last semester starts in two weeks, they will begin to implement the Tier II behavior processes.  There has also been a focus on failing grades/incomplete grades.  One focus area in the last semester will be for teachers to record their late work approaches.  Parental involvement is encouraged, especially for academic scheduling, which has led to more intentional sharing with parents.  He closed by discussing the positives/blessings that he has observed throughout the School Year, especially with the challenges of COVID-19.

Finance Presentation

Agenda items moved to the end of the meeting

Board Development and In-Service Activities

Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

A parent commented on the mask discussion, the students’ mental health, and encouraged the Board to make a good decision and not necessarily the easy decision, or the political decision.  Another parent shared their view on the use of mask and the protection of other people.  A student shared that their concern is for the children/students not yet being vaccinated, and their hope to keep current policy in place through the end of the year.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 8, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for March 22, 2021;

Open Enrollment Requests

Nathan and Dianna Geiger request Tayem Geiger (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Fletcher and Makenzie Flynn request Taytum Flynn (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Kelly and April Grimm request Logan Grimm (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Korin Manson requests Arissa Manson (Grade 2) and Tucker Manson (Grade 4) attend Washington Community School District from Mid-Prairie;

Derek and Abbie Yoder request Macauley Yoder (Grade 6) and Vivian Yoder (Grade 3) attend Iowa City Community School District from Mid-Prairie;

Derick and Kim Cranston request Izabella Cranston (Grade 10) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Contracts issued – None at this meeting;

Resignation of Casey Leonard, Middle School Art Teacher, $44,273 per annum, effective end of the 2020-2021 Contract Year;

Resignation of Rebecca Rensema, K-8 Academic Enrichment Teacher, $43,267 per annum, effective end of the 2020-2021 Contract Year;

Resignation of Diann McFerrin, HSAP Coordinator, $49,190 per annum, effective end of the 2020-2021 Contract Year;

Resignation of William Poock, West Elementary Principal, $109,670 per annum, effective end of the 2020-2021 Contract Year;

Fundraising Requests

Mid-Prairie Softball requests approval to raise funds through “Smash for Cash” a pledge drive based on zone hitting by players to be used for equipment, additional coaches, coaches attire, and field updates;

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Middle School Principal

Superintendent Schneider discussed the interview process for the open Middle School Principal Position.   He also provided some background on the candidate of choice.  He recommends the hire of Robert Hruby for the Middle School Principal position effective August 1, 2021 for the 2021-2022 School Year.  The starting salary will be $100,000 with a total package with benefits of $140,838.

Jeremy Pickard moved to approve the hire of Robert Hruby at a salary of $100,000 annually and additional benefits with a start date of August 1, 2021 subject to the completion of acceptable background checks.  Mary Allred seconded the motion.    Motion carried 7-0.

Approval of the School Calendar 2021-2022

Superintendent Schneider reviewed the 2021-2022 School Calendar, noted the questionnaire, and noted the process with IBB.  He also explained a bit of detail related to the Wednesday early out dates.  President Gugel asked if there were any additional questions on the school calendar. A motion was called for either approving the Calendar or tabling it for further study.

Marianne Schlabach moved to approve School Calendar for 2021-2022 as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Finance

Middle School Controls

Superintendent Schneider updated the Board on the current status of the recommendation to improve the HVAC Controls at the Middle School and asked for additional questions. He clarified that the improvements would need to be approved by the Department of Education to use ESSER II and III funds, though it is thought approval for this would be quite likely.  The cost of the repairs is quoted at $84,900 and an addendum of $9,100 to make all of the equipment the same for the building.  The project will be completed this Summer if approved.  A completed questionnaire will be required by the Department of Education prior to the use of ESSER II funds.

Jeremy Pickard moved to approve proceeding with the improvement of the HVAC controls at the Middle School with CI3 at a cost not to exceed of $100,000.  Mary Allred seconded the motion.    Motion carried 7-0.

Set Date and Time for the Public Hearing for 2020-21 Certified Budget Amendment

Superintendent Schneider and Business Manager Swartzentruber highlighted the Public Hearing document for the amendment of the 2020-2021 School Year Budget.  The area being amended is the instruction category as an increase from $13,100,000 to $15,000,000.  This recognizes the increase in expenditures due to COVID.  These expenditures have been covered by additional Federal Funds in the various relief legislation that has been enacted.  The amendment would need to be presented to the School Budget Review Committee (SBRC) in Des Moines for approval.  However, before they can be acted upon by the Board, a public hearing needs to be set.  It is recommended a public hearing be set for the next School Board Meeting on April 12, 2021 at 7:20 p.m. in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Amendments for 2020-2021 is set to be published in The News upon approval.

Gabrielle Frederick moved to approve setting the date for the Public Hearing on the 2020-2021 Amendment of Current Budget for April 12, 2021 at 7:20 p.m.  Jodi Meader seconded the motion.    Motion carried 7-0.

Set the Date and Time for the Public Hearing of the 2021-22 Budget

Superintendent Schneider and Business Manager Swartzentruber recommend a Public Hearing for the proposed 2021-2022 Budget be set for April 12, 2021 at 7:15pm in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Summary for Fiscal 2021-2022 is set to be published in the News upon approval.

Gabrielle Frederick moved to approve the Notice of Public Hearing on the 2021-2022 Proposed Budget for Monday, April 12, 2021 at 7:15p.m.  Jodi Meader seconded the motion.    Motion carried 6-0

Work Session

Completion of Unfinished Work Session Items

Finance Presentation – Moved from the First Work Session

Business Manager Swartzentruber presented on the Certified Budget process for 2021-2022 School Year.  He focused on the different trends in enrollment, revenue generation, Property Tax Levy amounts, and Spending Authority.  The Certified Budget Process needs to be completed by April 15, 2021, subsequent to a Public Hearing on the Budget that is scheduled for April 12, 2021.  The Property Tax Levy filing will be for $13.23 per $1,000 of taxable value if approved as presented.  This would be an increase of $0.05 per $1,000 from last year.  The rate is held down by a 4% increase in taxable property values in the District.  Property taxes fund approximately 29% of the total revenues collected by the District.

Announcements

Board Development and In-Service Activities

Nothing Added

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 12, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Public Hearing on the Fiscal Year 2022 Budget and a Public Hearing on the Revised Fiscal Year 2021 Budget, Facilities Planning, Building and Program Presentation, and Mask Discussion/Decision.

Adjournment

The meeting adjourned at 8:14 p.m.

 

March 8, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 8, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard (arrived to the meeting at 6:17 p.m.), and Marianne Schlabach.

Board members absent:  Jeremy Pickard (arrived to the meeting at 6:17 p.m.).

Also Present:  Mark Schneider, Cindy Malichky, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

WORK SESSION

Shive-Hattery School District Grounds Study

Civil Engineer Matt Klein from Shive-Hattery gave a presentation on the different options for the High School athletic grounds.  Project costs were given along with maps.  The Board asked for more information from Shive-Hattery.  Jeremy Pickard arrived at 6:17 p.m. during this agenda item.

Board Member and Administrator Dialogue

Superintendent Schneider said four Middle School principal candidates were interviewed today and four more candidates will be interviewed tomorrow.  The plan is to have a recommendation for the March 22 Board meeting.  The administrators gave brief updates for their buildings.

Board Development and Inservice Activities

Nothing of note at this time.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum – 7:00 p.m.

Six parents spoke about Mid-Prairie’s requirement for face masks.  They would like to know what will be required in the near future and if masks can be optional.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 22, 2021;

Finance Report

The Finance Report for February 2021;

Payment of Bills

The bills as listed for March 8, 2021; Prepaid Bills; and Hills Bank ACH Transactions for February of 2021;

Open Enrollment Requests

Chuck Gent and Trisha Parizek request Karlee Parizek (Grade 6), attend Mid-Prairie from English Valley Community School District for the 2021-22 School Year;

Sarah Lyle requests Emma Lyle (Grade 8) and Rena Lyle (Grade 4), attend Mid-Prairie from Fort Madison Community School District for the 2021-22 School Year;

Terry and Megan Allen request Kylie Allen (Grade 10), attend Mid-Prairie from Highland Community School District for the 2021-22 School Year;

Jodie Beinhart requests Adelinn Beinhart (Grade 4) and Isabell Beinhart (Grade 2), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Bethany Moore requests Zephyr Moore (Grade 1) and Zion Moore (Grade3), attend Mid-Prairie Virtual Academy from Montezuma Community School District for the 2021-22 School Year;

Megan Vanderlinden requests Madison Vanderlinden (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Julie Tweedt requests Maverick Tweedt (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2021-22 School Year;

Kati Bradshaw requests Abigail Bradshaw (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Deb Lee requests Lily Lee (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Mark and Bethany Lingard request Georgianna Lingard (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Ben and Kristin Peiffer request Kaylin Peiffer (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Shannon Babbitt requests Anna Babbitt (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Amy Vander Busard requests Anna Busard (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Elizabeth Stumpf requests Kean Curtis (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Robert and Lisa LeSage request Khloe LeSage (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Michael and Chia-wen Moon request Aidan Moon (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Emmarie Poolman requests Miles Poolman (Grade 7), Nico Poolman (Grade 5), and Nina Poolman (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Steve and Mindy Scheperle request Samuel Scheperle (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Jacob and Rachel Schunk request August Schunk (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Tom and Kari Woodward request Alexander Woodward (Grade 3), Iving Woodward (Grade 7), and Margaret Woodward (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Elizabeth Hinkhouse requests Henry Hinkhouse (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2021-22 School Year;

Justin and Ranee Brokaw request Ezra Brokaw (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2021-22 School Year;

Kelly and April Grimm request Logan Grimm (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2021-22 School Year;

Dietrich and Shannon Johnson request Trevor Johnson (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2021-22 School Year;

Elizabeth Adkins-Hernandez requests Michael Hernandez (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Winfield  Community School District for the 2021-22 School Year;

Holly Tedder requests Layla Tedder (Grade 8), Lilly Tedder (Grade 9), and Wyatt Tedder (Grade 10) attend Clear Creek Amana Community School District from Mid-Prairie;

Holly Tedder requests Layla Tedder (Grade 8), Lilly Tedder (Grade 9), and Wyatt Tedder (Grade 10) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Work Agreement Issued to Erin Campbell, West Elementary Paraprofessional, $13.76 per hour;

Contract Issued to Amy Mercer, HS English Teacher Full-time, $46,621 per annum 2020-2021 Schedule;

Contract issued to Aaron Coghlan, Middle School 8th Grade Boys Track Coach, $2,267.00 per annum;

Resignation of Alexis Duwa, Middle School Softball Coach, $2,444.00 per season, effective February, 2021;

Fundraising Requests

Girls and Boys Golf requests approval to raise funds through a community invited golf clinic at the Indoor Practice Facility on March 13th for the purchase of practice equipment, driving range fees, golf balls, practice rounds, and team & coach apparel;

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Eagle Scout Graduation Cord

Representatives from the local Scout Troop asked the Board to consider allowing any Eagle Scout that is graduating to wear a special cord at graduation.  Gabrielle Frederick made the motion that students be allowed to wear a cord for something achieved during their four years of High School that is a component of community service by a recognizable organization approved by administration.    Jodi Meader seconded the motion.  Motion carried 5-2, Jeremy Pickard and Mary Allred voted no.

English Language Learner Staffing

Superintendent Schneider presented information given to him by our current ELL teacher, Karalee Smith.  With an increase in beginning students, there is a need for more staffing.  Jeremy Pickard made the motion to create a half-time ELL teacher position.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Licensed Employee Early Notification of Non-Renewal

Superintendent Schneider spoke about Board Policy 407.1 which allows the Board to set an annual incentive for licensed employees resigning their employment with the district after the current year.  Quality replacements can be hired more easily.   Gabrielle Frederick made the motion to approve a non-renewal incentive of $1,500.00 for this school year for licensed employees submitting their resignations prior to the third Friday of March and $750.00 for those resigning prior to the second Friday of April.

Jeremy Pickard seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 22, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Certified Budget Presentation by Business Manager, High School annual presentation, Work Session item on the mask mandate, and the 2021-22 calendar.

Adjournment

The meeting adjourned at 7:57 p.m.

February 22, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 22, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard (arrived at 6:35 p.m.), and Marianne Schlabach.

Board members absent:  Jeremy Pickard (arrived at 6:35 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.  Tyler Hotz was present for the Facilities discussion.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

WORK SESSION

2020 Audited Financial Statements Report

Business Manager Jeff Swartzentruber directed the Board’s attention to the finalized audited financial statements for the Fiscal Year ended June 30, 2020.  He noted the audit opinion—a clean opinion, key items within the statement and finished with the internal controls report and audit recommendation.   There was time for the Board to ask questions about the report.  Swartzentruber also distributed the February 11, 2021 letter from the auditors to the School Board as requested by the auditors.

Long Term Facilities Planning

Superintendent Schneider reviewed the Shive-Hattery Board Report from January 2020 in some detail in order to reintroduce the Board and reorient to the process and possible next steps.  This project was tabled due to the COVID pandemic that began in the Spring of 2020.  The Facilities Committee met in early February for a review of the 2020 report and an update of some newer project needs.  Tyler Hotz, Activities Director, discussed some additional developments since the Report.  These items included expanding the current wrestling room, or expanding the indoor practice facility, resurface and improve the outdoor track, and softball field improvement, especially for lighting of the current facility.  The Board asked questions on the new items.  Schneider then asked the Board what information they might need to further the conversation.  The Board provided initial input and questions for consideration—included were priorities, alternatives, and finances.

Jeremy Pickard arrived during this agenda item at 6:35 p.m. 

Board Member and Administrator Dialogue

This item was skipped due to time and the Administrators were dismissed.

Board Development and Inservice Activities

This item was tabled due to time constraints in the Work Session.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jodi Meader moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 8, 2021 and February 15, 2021 Special Meeting;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for February 22, 2021;

Open Enrollment Requests

Catherine Moen requests Trever Moen (Grade 10), attend Mid-Prairie from Clear Creek Amana Community School District for the 2020-21 School Year;

Kathy Dake requests Adalyn Wodstrohill (Grade 4), attend Mid-Prairie from Cedar Rapids Community School District for the 2021-22 School Year;

Matthew and Brianna Clarahan request Brooks Clarahan (Grade 3) and Tate Clarahan (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Mike and Keyle Jenn request Madalyn Jenn (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2021-22 School Year;

Cristina Oyazrun requests Cristian Cespedes-Oyrarzun (Grade 7) and Giovanni Cespedes-Oyarzun (Grade 4), attend Mid-Prairie from Iowa City Community School District for the 2021-22 School Year;

Jake and Madelynn Dickinson request Rowan Dickinson (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Jared and Katelyn Hammen request Charles Hammen (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Breena Luers requests Jayde Luers (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Maggie Baker requests Levi Baker (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Natalie Witte requests Annabel Witte (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Eric and Mandi Lueck request Lorelei Lueck (Grade 10) attend Highland Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Maria Flores, West Elementary Paraprofessional, $13.76 per hour;

Work Agreement issued to Sylesta Martens, High School General Cook, $13.60 per hour;

Work Agreement issued to Jodi Schultz, High School General Cook, $13.60 per hour;

Fundraising Requests – None presented for Approval

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Second Reading – Review Series 500 Board Policies

The Board reviewed the Series 500 Board Policies from the February 8, 2021 that passed on first reading.  This specifically included Board Polices 503.1 Student Conduct; 503.5 Corporal Punishment, Mechanical Restraint and Prone Restraint; 503.6 Physical Restraint and Seclusion of Students. 

Marianne Schlabach moved to approve on Second Reading the Series 500 School Board Policies as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Finance

Accept the June 30, 2020 Annual Independent Audit Report

Superintendent Schneider and Business Manager Jeff Swartzentruber presented the recently finalized Independent Audit Report for the School Year ended June 30, 2020.

Denise Chittick moved to accept the 2019-2020 Independent Audit Report as presented.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

Announcements

Superintendent Schneider reported on the Middle School Principal search.  34 formal applications were received.  The committee of 40 people met last week to discuss priorities and then broke into interview teams.  Interviews will be March 8th and 9th with plans to interview 7 or 8 candidates.  A goal is to finish up the interview process with the committees before Spring Break.  During Spring Break, Schneider will conduct second round of interviews with finalist candidates.  The goal is to bring a recommendation to hire at the March 22nd Board Meeting.

Superintendent Schneider discussed the Virtual Academy Principal interview process.  It will be less rigorous than the Middle School Principal search.

The Governor signed the SSA increase at 2.4% for the 2021-2022 School Year. This would be approximately $210,000 of new money.

The HVAC system controls at the Middle School will most likely be replaced with CARES Act Funds.  Schneider reported on the developing legal opinion about buying a specific proprietary system without a formal bid process.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 8, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Facilities Planning with an invitation to Shive-Hattery to report on some of their additional studies of the new projects.

Adjournment

The meeting adjourned at 7:19 p.m.

February 15, 2021 SPECIAL MEETING

Mid-Prairie Community School District   

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 15, 2021 – 6:30 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Staff Present:  Superintendent Mark Schneider; Activities Director Tyler Hotz.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

Spectator Ticket Policy for District Boys Basketball Game

Superintendent Schneider noted as there is a limit to the capacity to the gymnasium for the District Boys Basketball Game on Thursday, February 18, 2021.  A request has been made to sell tickets the first 400 people to enter the facility.  Hotz shared that all tickets will be purchased on-line via the IHSAA established protocols.  All tickets must be pre-purchased prior to the event.  Discussion ensued whether or not there should be a recognition to hold tickets for family members of the athletes, coaches and managers. The Board discussed the pros and cons of the various ticket distribution methods.

Jodi Meader moved that no ticket restriction be in place for the District Boys Basketball Game.  Mary Allred seconded the motion.    Motion carried 7-0.

Adjournment

The meeting adjourned at 6:51 p.m.

February 8, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School Multi-Purpose Room, Wellman, IA  52356

February 8, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Jeremy Gugel, Jodi Meader, Marianne Schlabach, and Jeremy Pickard (arrived at 6:25 p.m.; left at 6:50 p.m.; returned to the meeting at 7:05 p.m.).

Board members absent:  Gabrielle Frederick, and Jeremy Pickard (arrived to the meeting at 6:25 p.m. left at 6:50 p.m.; returned to the meeting at 7:05 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 5-0.

WORK SESSION

Middle School HVAC Controls

Superintendent Schneider, District Building and Grounds Manager Maury Gallagher, and Middle School Lead Custodian updated the Board on the status of the Middle School HVAC Controls.  The Middle School currently has Siemens DDC controls installed by Modern Controls in 2015 during the geothermal upgrade.  There has been nothing but issues since these were installed because of lowest bid status.  All other buildings in the District use the CI3 controls and have experience few to no issues.  A quote from CI3 using Schneider Electric DDC Controls has been obtained.  A base quote of 84,900.00 with an additional option to replace 2 stand-alone Johnson Controls DDC controllers for $9,100.00 was discussed.  There is a need to get a comparable bid, although we are consulting legal counsel on exactly what needs to happen, and we are still investigating it.  The funds to pay for this project will come from CARES Act dollars—ESSER II Funds.  The Board asks questions for clarification on cost savings for utilities and service calls.  There is no recommended action for tonight as this is to bring the Board up to date on the current situation.  The Board informally asked for Schneider to continue to pursue this course of action.

Jeremy Pickard arrived at 6:25 during this agenda item

Chapter 103 Rules & School Board Policies

Superintendent Schneider and Amy Shalla, Special Education Administrator, updated the Board that the State Board of Education has adopted final rules concerning student restraint and seclusion.  These means that the changes are necessary for certain Series 500 policies that touch on these issues in addition to revisions made during the recent review process.  Shalla discussed these changes in detail and how these affect students and classroom procedures.  The Board Policies related to these new revisions will need to be acted upon to meet the requirements.  The Board asked questions for clarification and understanding of the issues.

Facilities Committee

Superintendent Schneider reviewed the last Facilities Committee meeting of February 3, 2021.  This is an opportunity for the Committee to regroup following the Committee’s final report in January of 2020 prior to the COVID pandemic.  A few new facility issues have occurred since that report.  The February 8th meeting was an opportunity to bring the committee up to date on the issues and changes to their previous work.  Significant time will be devoted to Facilities in the Board’s agendas this Spring.  Bond refinance for General Obligation Bonds will be a part of the Board’s process.

Principal Positions

Superintendent Schneider provided his thoughts to the Board on the processes to hire a New Middle School Principal and a permanent Virtual Academy Principal.  The Virtual Academy Principal position has not been opened to the outside—as this is a half time position.  The Middle School Principal position is open to both inside and outside applicants—currently there are approximately 20 applicants.  Schneider is reaching out to staff and community members to serve on the Middle School Principal interview committee.  A Middle School student group will also be included in the process.  Because of COVID concerns and space issues, some of this process may not be held on the Middle School campus but could be at the City of Kalona.  Board members expressed appreciation for Pennington’s commitment to the District over the past 17 years as both an educator and an administrator.

Board Member and Administrator Dialogue

The Board asked about the possibility of Virtual days instead of strictly staying with Snow Days that are added to the end of the calendar.  The Administrators will have a meeting to discuss this.  There is some struggle with the quality of virtual learning from home as well as the quality/availability of internet and lack of 1:1 computer equipment in the elementary grades.  Currently, the last day of school is scheduled to be the 1st of June, the Tuesday after Memorial Day.

The Board asked if there has been anything exceptional or exciting in the past months.  It was noted that the extracurricular activities have been one source of joy for our students as not every state is allowing activities.  Administrators recognized staff for stepping up to help each other to get through the day when wrinkles occur.  Tracy Fisher and Mark Kleese were recognized for their efforts on clearing snow during the past few weeks with the large amounts of snow that have come down.

Jeremy Pickard left the meeting at 6:50 p.m.

Board Development and Inservice Activities

Nothing of note at this time.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, February 22, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Middle School HVAC Controls, Begin discussion of facilities, and Second Readings on Policies.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 11, 2021;

Finance Report

The Finance Report for January 2021;

Payment of Bills

The bills as listed for January 25, 2021 and February 8, 2021; Prepaid Bills; and Hills Bank ACH Transactions for the month of January 2021;

Open Enrollment Requests

Misty Tyree requests Carsen Tyree (Grade 6) and Landen Tyree (Grade 9), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Nikaia Feltes requests Ariana Feltes (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2021-22 School Year;

Jake and Mackenzie Pedersen request Eleanor Pedersen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2021-22 School Year;

Greg and Mindy Lybeck request Hudson Lybeck (Grade 6) and McKinzie Lybeck (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Heather Brokaw requests Gracyn Brokaw (Alternative Kindergarten) and Hadley Brokaw (Alternative Kindergarten) attend Washington Community School District from Mid-Prairie;

Personnel Items

Contract issued to Josh Moore, Assistant Varsity Baseball Coach, $3,022 per annum;

Work Agreement issued to Rebecca Hathaway, West Elementary Special Education Paraprofessional, $13.76 per hour;

Resignation of Marc Pennington, Middle School Principal, $107,540 per annum, effective end of the 2020-2021 School Year;

Resignation of Kara Beatty, Middle School Boys Track Coach, $2,603 per annum, effective immediately;

Resignation of Erica Rosdail-Davis, West Elementary Special Education Paraprofessional, $13.79 per hour, effective February 5, 2021;

Fundraising Requests

Band and Choir request approval to raise funds through emailing and texting family and friends during the time period March 4th through 12th seeking direct donations to their programs in order to begin to raise funds for the next music trip;

Prom Request –Approve the attendance of Virtual Academy Students to attend the 2021 Prom event due to the impact of COVID-19 in the 2020-2021 School Year.

Marianne Schlabach seconded the consent items.  Motion carried 5-0.

Special Presentations

Honor Retiree

Superintendent Schneider and Board President Gugel introduced this time of recognition of Sue Schweinfurth, High School English Teacher.  Schweinfurth will retire—take the early separation package—at the end of the 2020-2021 School Year with 30 years of service to the Mid-Prairie District.  Opportunity was given for those in attendance to recognize Schweinfurth and thank her for her impact on the lives of students and colleagues.  A number of staff and Board members told stories and expressed appreciation for Schweinfurth’s contributions as a leader, professional, and friend.  Superintendent Schneider presented Sue Schweinfurth with a plaque in recognition of her service to the District and Community.

Jeremy Pickard returned to the meeting at 7:05p.m near the start of this agenda item.

Jeremy Pickard moved, with regret and congratulations, to approve the resignation and early retirement of Sue Schweinfurth.  Jodi Meader seconded the motion.    Motion carried 6-0.

Student Learning

First Reading – Review Series 500 Board Policies

The Board reviewed the Series 500 Board Policies and discussed revisions and changes during the Work Session.  This specifically included Board Polices 503.1 Student Conduct; 503.5 Corporal Punishment, Mechanical Restraint and Prone Restraint; 503.6 Physical Restraint and Seclusion of Students. 

Jodi Meader moved to approve on First Reading the Series 500 School Board Policies as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

First Reading – Board Polices 503.1 Student Conduct; 503.5 Corporal Punishment, Mechanical Restraint and Prone Restraint; 503.6 Physical Restraint and Seclusion of Students

This agenda item was combined and approved as part of the previous agenda item.

Middle School HVAC Controls

Superintendent Schneider referred the Work Session agenda item on the Middle School HVAC Controls and asked if there were any questions.  He noted that the Board should table this item as further research is completed.  No action is requested at this time. 

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 7:24 p.m.

January 11, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 11, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard (participated via Zoom until 7:50 p.m.), and Marianne Schlabach.

Board members absent:  Mary Allred.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, Jay Strickland, and Tyler Hotz.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

WORK SESSION

Second Semester Early Out Schedule

Superintendent Schneider reported that the Interest Based Committee met today to discuss the need for and continuance of early outs for the remainder of the School Year—80%+ were in favor of continuing the 90 minute weekly early out.  A handout that shows hours with this plan was shared with the board, leaving about 7 hours of cushion.  If there are more than 3 late starts or early dismissals due to weather, then there is a plan to make up these hours. The IBC group recommends the Board consider modifications to the current approved schedule as follows: Change the Early Out Schedule for the Second Semester to 90 minute early outs every week beginning Wednesday, January 27th.  If the recommendation is not acted upon the current approved schedule with 2-hour early outs will remain in effect for every other week beginning with January 27, 2021.  The Board asked questions for clarification in their discussions.

School Bus Bids

Superintendent Schneider noted the bid acceptance recommendation for Hoglund Bus Sales for the purchase of two buses at a price of 108,000 each.  Once delivered, there will be two existing buses that will be terminated from the fleet in accordance with the VW State Grant under which these two buses are being purchased.  The Grant provisions as followed will result in a reimbursement of up to 25% of the purchase price not to exceed $55,000.  At the current price that amount is $52,000.

Spectators at Activities

Superintendent Schneider and Activities Director Hotz discussed the approach to Spectators at Activities given the Governors recent proclamation.  Schools may now open up to spectators as each school decides with provisions for social distancing between households.  The conference AD’s discussed their individual approaches to be followed up with a conference Google document. Hotz also shared about conversations with head coaches of Winter Sports and their desire to have spectators.  However, it is also noted that the consideration for the spread of the virus is in the forefront of people’s minds.  The Board asked questions and discussed that oversight for social distance measures and are not in favor of having administrators or staff enforcing social distance parameters.  The Board also discussed setting parameters and keeping them consistent rather than open all the way and then tighten it down after seeing results and then re-open, etc.

Board Member and Administrator Dialogue

Administrators reported that the Work Day was helpful today.  Some students are returning to the classroom from Virtual Academy.  Virtual Academy will see their counts decline to 102 students due students returning to the classroom at the end of the break over the next two weeks—the high point student count was 191 students in the first half of the School Year.  Administrators discussed some of the strategies of reintroducing students back into the classroom as these transitions continue to develop.  Kindergarten registration planning is underway with a goal to be completed by February 1st using a Google Form on-line approach.  Preschool registration will run simultaneously to Kindergarten registration.  Home School reported that 7 students have returned to the traditional school classes.  Home School families are making great progress.

Board Development and Inservice Activities

There are no activities to report.  And, there is nothing on the calendar through IASB.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 25, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  First/Second readings on Board Policies; Discussion of 2021-2022 School Calendar issues; and Early Retirement will be discussed.

Interest-Based Bargaining Negotiations Strategy Session

Superintendent Schneider introduced this time as an opportunity for School Board members to identify areas of concern and/or interest statements to be discussed during upcoming IBB meetings.  This will assist the Board Representatives—Gugel and Chittick—with information to present to IBB.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items, except for Personnel Items.

Minutes of Previous Meetings

The minutes of December 14, 2020;

Finance Report

The Finance Report through December of 2020;

Payment of Bills

The bills as listed for January 11, 2021; Prepaid Bills; and Hills Bank ACH Transactions for the month of December 2020;

Open Enrollment Requests

Alisha Troyer requests Arya Troyer (Grade 5), attend Mid-Prairie from Lone Tree Community School District for the 2020-21 School Year;

Personnel Items

Contract issued to Aaron Coghlan, MS 8th Grade Boys Assistant Basketball Coach, $1,559 per annum;

Contract Issued to Christine Meader, HS Assistant Musical Director; $2087 per season;

Fundraising Requests

FCCLA requests approval to raise funds through the sale of Strawberrys from February 1st to February 12th for School Leadership Activities and Community Service Activities;

Denise Chittick seconded the consent items.  Motion carried 6-0.

Gabrielle Frederick moved to approve the Consent Item for Personnel items.  Denise Chittick seconded.  Motion carried 5-0 with Jodi Meader abstaining from this vote.

Student Learning

Second Semester Early Out Schedule

With the Discussion during the Work Session of the Early Out Schedule, a recommendation for consideration by the Board was made in the Work Session to change the Early Out Schedule for the Second Semester to 90 minute early outs every week beginning Wednesday, January 27th. 

Jeremy Pickard moved to modify the early out schedule for the second semester to include the recommendation from IBB on the 90 minute weekly early out schedule.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

School Bus Buds

The recommendation is to accept the lowest bid from Hoglund Bus Company for two School Buses at $216,000 in total, or $108,000 per propane-powered bus.

Gabrielle Frederick moved to accept the bid from Hoglund School Bus Sales in the amount of $216,000 for the purchase of two new school buses.  Jodi Meader seconded the motion.    Motion carried 6-0.

Spectators at Activities

Superintendent Schneider discussed the change in requirements for spectators at activities from 2 spectators per athlete plus siblings, and coaches and managers are treated the same as athletes as noted during the Work Session.  Social distance considerations and maintenance of consistency were key concerns for Board members, especially if the approach were to be to go unlimited.  Discussion about limiting the visiting team spectators and not limiting the Mid-Prairie spectators was also considered.

Jeremy Pickard moved to institute the spectator requirements as outlined in Governor Reynolds most recent proclamation.  Jodi Meader seconded the motion.  Motion failed 3-3, Gabrielle Frederick, Marianne Schlabach, and Denise Chittick voted No.

Denise Chittick moved to institute the spectator requirements as outlined in Governor Reynolds most recent proclamation and allow unlimited Mid-Prairie fans to attend while limiting the visiting team fans to 2 tickets per athlete, manager, coach.  Jeremy Pickard seconded the motion.  Motion failed 2-4, Jeremy Gugel, Marianne Schlabach, Gabrielle Frederick, and Jodi Meader voted No.

Marianne Schlabach moved to allow up to 4 tickets per athlete, manager, coach and siblings along with encouraging social distancing.  Denise Chittick seconded the motion.  Motion carried 4-2, Jeremy Gugel and Jeremy Pickard voted No.

Modified Supplemental Amount for Dropout Prevention

Superintendent Schneider introduced the annual resolution for consideration.  The request is for Modified Supplemental Aid for 2021-2022 Dropout Prevention Program of $251,796.00 to implement the At-Risk and Dropout Prevention program plans.  The local match component is $83,932.00.  It is recommended that the Board pass this resolution prior to the January 15, 2022 deadline.

Gabrielle Frederick moved to approve the resolution by reading Resolution 011112101 for Additional Allowable Growth for Modified Supplemental Aid of $251,796.00 for implementation of the 2021-2022 School Year At-Risk and Dropout Prevention program plans.  Jodi Meader seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - absent

                          Jodi Meader                       - yes

                         Jeremy Pickard                  - left the meeting at 7:50 p.m.

                         Marianne Schlabach          - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 5-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 7:54 p.m.

December 14, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

December 14, 2020 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Jeremy Gugel, Jodi Meader, and Marianne Schlabach.

Board members absent:  Denise Chittick, Gabrielle Frederick, Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 4-0.

WORK SESSION

Virtual Academy Presentation

Frank Slabaugh, Principal for the Mid-Prairie Virtual Academy, presented on the new Virtual Academy.  In particular, he focused on an overview of the web-based software and then moved to what a Virtual Academy lesson looks like to a High School student.  The Board asked questions for clarification and selected details.  The Board thanked Slabaugh for his work in Virtual Academy.

2020 Spring Fine Arts New York Trip

Choir Director Collette McClellan discussed the Spring of 2020 Fine Arts Trip to New Your City.  The trip did not take place due to conditions brought on by the COVID-19 pandemic.  The Board delayed the trip last Spring.  Refunds—not yet issued--are possible to some extent but not 100%.  Refunds will most likely be a percentage of the total fees paid if the trip is cancelled.  It is estimated that 100 students were signed up to participate in the trip.  Postponing to June of 2021 would require allowing two graduated classes to participate and brings additional complications.  As COVID-19 conditions continue, it is becoming nearly impossible or practical to reschedule the trip in a near future timeframe.  Until the trip is officially cancelled, a reimbursement of parental/student/family payments cannot be made.  The Board asked clarifying questions.

High School Physical Education Exemption for Block Scheduling

Superintendent Schneider introduced and explained the Chapter 12 Waiver for High School PE. The District meets the requirements for in class minutes but not the day’s requirement because of the Block Scheduling of classes for students.  As a result, an exemption needs to be applied for so students meet the requirements.  It is requested that the Board approve the application for the exemption.

Board Member and Administrator Dialogue

The buildings have been doing well.  The COVID numbers have not surged post-Thanksgiving as could have been anticipated.  The Board expressed appreciation to the staff and administrators for the hard work and great work that is being accomplished in the very abnormal conditions.

Board Development and Inservice Activities

The Board reported on the Virtual IASB Annual Conference sessions.  It was noted that this format was quite different and challenging.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 11, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Discussion about continuing the Wednesday Early Out in the Second Semester, Series 500 First Reading, and Bus Bid acceptance.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 23, 2020;

Finance Report

The Finance Report for November, 2020;

Payment of Bills

The bills as listed for December 14, 2020; Prepaid Bills; and Hills Bank ACH Transactions for the Month ended November 30, 2020;

Open Enrollment Requests

Seth and Amber Talbot request Tristan Talbot (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Fairfield Community School District for the 2020-21 School Year;

Kenton and Kidron Miller request Mateo Miller (Kindergarten) and Mira Miller (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2020-21 School Year;

Personnel Items

Contract issued to Kevin Cortum, 7th Grade Boys Basketball Coach, $2,267.00 per Season;

Fundraising Requests

MP Wrestling requests approval to raise funds through the sale of Poured Soy Candles from November 23rd to December 4th for the payment of volunteer coaches, coaches’ apparel, state tournament expenses and helping with the costs of a new wrestling room;

HS Prom Committee requests approval to raise funds through the sale of cloth masks in January and February of 2021 for purchase of decorations for Prom activities;

Approval of HSAP Graduate – Tyler Yoder is approved as a December 2020 High School Graduate of the Mid-Prairie Home School Assistance Program.

Jodi Meader seconded the consent items.  Motion carried 4-0.

Student Learning

High School Physical Education Exemption for Block Scheduling

Superintendent Schneider/Board President Gugel asked if there were any further questions from the early Work Session agenda item.  As stated in the Work Session, it is recommended that the board approve the application for the exemption.  The public was given an opportunity at this meeting for comment—no comments were brought to the Board. 

Jodi Meader moved to approve proceeding with the application of Exemption of the Chapter 12 Physical Education due to the fact that our high school has block scheduling.  Mary Allred seconded the motion.    Motion carried 4-0.

Early Separation Incentive for 2020-2021

Superintendent Schneider noted that an early retirement incentive was offered last fiscal year to both licensed and classified staff.  He recommends consideration to offer an early separation incentive for the current school year.  He explained the positive and conversely the detrimental effects of offering this incentive, especially two years in a row.  He explained the turnover savings calculations for both certified staff (teachers) and classified staff (hourly) at an individual position basis.  The recommended incentive for 2020-21 includes a monthly benefit of $655 for health insurance through age 65 for Certified Staff. Additionally, a Tax Sheltered Annuity (TSA) for both Certified Staff and Classified Staff will be offered based on the number of unused Sick Days, however, the latter would be at differing rates depending on classified staff positions.

Mary Allred moved to offer an Early Separation Incentive the 2020-2021 School Year to licensed and classified staff members with the program stipulations and benefits as presented.  Jodi Meader seconded the motion.    Motion carried 4-0.

2020 Spring Fine Arts New York Trip

Superintendent Schneider/Board President Gugel asked if there were any further questions.  As stated in the Work Session, it is recommended that the board approve the official cancellation of the New York Fine Arts Trip.  The Board noted the very limited options given the current situation with the COVID-19 pandemic.

Jodi Meader moved to cancel the Fine Arts trip to New York that was originally scheduled for Spring Break in March 2020.  Mary Allred seconded the motion.    Motion carried 4-0.

Superintendent Commitment Statement

Superintendent Schneider shared the document that is normally presented for discussion and signatures by the Board and Superintendent the meeting after completing the Superintendent Annual Evaluation.   This document signals the Board’s intention, not legally binding, to extend a contract, or not, for the next School Year—2021-2022.  The document was circulated and signed by Board members present and by Superintendent Schneider.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 7:16 p.m.

 

 

November 23, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 23, 2020 – 6:30 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber.

Public Session:  Many administrators, staff and people from the public attended via Zoom link.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

WORK SESSION

Annual Superintendent Evaluation – Closed Session

Denise Chittick moved to adjourn to closed session to evaluate the professional competency of an individual whose hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(1)(i), Code of Iowa.  Seconded by Gabrielle Frederick.

Roll call vote:     Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                       - yes

                          Jeremy Pickard                  - yes

                          Marianne Schlabach          - yes

                         Jeremy Gugel                      - yes

                         Denise Chittick                    - yes

Motion carried 7-0.

The Board entered Closed Session at 6:32 p.m.

The Board exited Closed Session at 6:58 p.m.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke or submitted written comments.  Written comments were requested due to the Zoom Link.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 9, 2020;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for November 23, 2020;

Open Enrollment Requests

Tara Claussen requests Simeon Claussen (Grade 7), Solomon Claussen (Grade 6), and Surion Claussen (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Fairfield Community School District for the 2020-21 School Year;

Ben and Hanh Kratz request David Kratz (Grade 4) and Michael Kratz (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2020-21 School Year;

Chris and Anna Rode request Aedan Rode (Grade 3) and Ethaen Rode (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Personnel Items

Contract issued to Zeb Evans, MS Assistant Wrestling Coach $1,499.25 per season;

Resignation of Bryttanye Lynn, West Elementary Paraprofessional, $13.76 per hour, effective November 12, 2020;

Fundraising Requests

MP Baseball requests approval to raise fund through a can and bottle drive to raise money on November 21st for equipment, supplies, coaches’ apparel, and volunteer coaches;

Post Prom Committee requests approval to raise funds through the sale of apple cider, cotton candy, and Ice cream/brownie sundaes at winter sports activities for supplies, activities and prizes at the Post Prom event in the Spring of 2021;

28 E Agreement for HSAP Services – request approval to serve students of the Keota School District who wish to have Mid-Prairie Home School Assistance Program Services but maintain access to Keota School District for Dual Enrollment purposes for the 2020-2021 School year.

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Current District COVID Situation – Face Covering Policy

Superintendent Schneider Updated the Board on the current happenings and Status of the impacts of COVID within the District.  He provided the data on absent employees—absences due to things beyond the control of the employee or the District.  Our percentages are improving slightly from where they have been.  Principals are working hard to find substitute coverage for absences on a daily basis.  He also provided information that includes today for student and staff absences, with today’s percentage that show less than 10% for the three categories (COVID, Quarantine, and Other illnesses).  The Board asked questions for clarification on different employee groups wearing face coverings—shields and masks—and the various outcomes.  Discussion of Face Covering Policy and potential positions and changes to the current policy ensued.  It was again stated that the priority is to keep students in school.

Jeremy Pickard moved to amend the Face Covering Policy to now require all employees to wear face masks when with students with limited reasonable exceptions.  Denise Chittick seconded the motion.    Motion carried 6-1.  Mary Allred dissented.

Marianne Schlabach moved to amend the Face Covering Policy to now require all students to wear face masks with limited reasonable exceptions and adjustments.  Gabrielle Frederick seconded the motion.  Motion failed 5-2. Jeremy Pickard, Jodi Meader, Mary Allred, Jeremy Pickard, and Denise Chittick dissented.

Work Session

Completion of Unfinished Work Session Items

Annual Superintendent Evaluation – Closed Session.

Denise Chittick moved to continue to closed session to evaluate the professional competency of an individual whose hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(1)(i), Code of Iowa.  Seconded by Gabrielle Frederick.

Roll call vote:     Gabrielle Frederick           - yes

                           Mary Allred                      - yes

                          Jodi Meader                      - yes

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 7-0.

The Board entered Closed Session at 7:50 p.m.

The Board exited Closed Session at 8:23 p.m.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, December 14, 2020, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Yearly PE waiver; and Superintendent Commitment Statement.

Adjournment

The meeting adjourned at 8:24 p.m.

November 9, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 9, 2020 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

RETIRING SCHOOL BOARD ANNUAL MEETING

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jeremy Pickard (arrived at 6:40 p.m.), and Marianne Schlabach.

Board members absent:  Jodi Meader, Jeremy Pickard (arrived at 6:40 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Denise Chittick moved to adopt the agenda for the Retiring Board as presented.  Seconded by Gabrielle Frederick.  Motion carried 5-0.

WORK SESSION

Mid-Prairie ESports

Superintendent Schneider introduced High School Teachers Kurtis Broeg and Chad Surom, and students who presented a concept to start a new ESports program at Mid-Prairie.  Additional computer equipment would be needed at a cost of $31,777.  The equipment would be built by students and components could be upgraded in the future rather than replacing the computers.  Computers would also be available for use in the Business Lab for students during the school day.  If approved, the first year this could be a club status program with hopes to move it to more formal status in subsequent years.  A recommendation to approve the formation of an ESports program beginning in the Spring of 2021 was made to the Board.  The Board asked questions about rules, plans, club versus official activity, and other program details.

Home School Assistance Program Presentation

HSAP Director, Rachel Kerns, presented on the current status and happenings at the Home School Assistance Program.  Highlights included: 517 students are in the program on Count Day 10/1/20; 90 students are in the 28E Sharing Agreement with 4 other Districts—included in the total number; 19 students have joined since the 10/1/20 Count Day; the increased numbers have resulted in the hiring of 3 additional supervising teachers—all part-time; and the building is used every day for various group enrichment programs with 265 students participating.  The Board asked questions for clarification and details on various aspects of the program.  The Board thanked Rachel for the work of her staff especially in a challenging time.  (Jeremy Pickard arrived at the beginning of this agenda item at 6:40 p.m.)

IASB Priorities

Gabrielle Frederick will represent Mid-Prairie at the IASB convention where legislative priorities will be acted upon. The resolutions and priorities for the delegate sessions.   She asked for input on wording additions and changes, if any.

Board Member and Administrator Dialogue

No concerns noted at this time.  Appreciation was expressed for East Elementary’s Trunk or Treat.  Amy Shalla shared about the necessary shifts and changes for staff coverage due to the effect of the Pandemic.

Board Development and Inservice Activities

Delegate Assembly for IASB and Convention are next week.  Most all Board Members are participating.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 23 2020, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Superintendent Evaluation (return by 11/20/20 to Jeff Swartzentruber)—this will be a closed session; various other business items.

BUSINESS MEETING

Consent Items

Denise Chittick moved to approve the following consent item.

Approve Minutes of October 26, 2020 and November 4, 2020.

Motion seconded by Gabrielle Frederick.  Motion carried 6-0.

Adjournment (Sine Die) The Board President adjourned “sine die” the final meeting of the 2019-2020 School Board at 7:02 p.m.

New Board of Education – Organization of the 2020-2021 Board

Board Secretary, Jeff Swartzentruber, called the meeting to order at 7:03 p.m.

Nominations for President of the Board of Directors for the 2020-2021 School Year: Jeremy Pickard nominated Jeremy Gugel for President of the Board.  Additional nominations were requested by Swartzentruber, and there were none.   Seconded by Gabrielle Frederick.  Motion carried 5-0 as Jeremy Gugel abstained from voting.

Nominations for Vice-President of the Board of Directors for the 2020-2021 School Year:  Jeremy Pickard nominated Denise Chittick for Vice-President.  Additional nominations were requested by Swartzentruber, and there were none.  Seconded by Gabrielle Frederick.  Motion carried 5-0 as Denise Chittick abstained from voting.

The Oaths of Office were administered to Jeremy Gugel as President and Denise Chittick as Vice President of the School Board for the 2020-2021 School Year.

New President Jeremy Gugel, again, called the meeting to order.

Denise Chittick moved to adopt the agenda as presented for the New Board.  Seconded by Gabrielle Frederick.  Motion carried 6-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings – No additional minutes are presented for approval at this time;

Finance Report

The Finance Report for October 2020;

Payment of Bills

The bills as listed for November 9, 2020; Prepaid Bills; and Hills Bank ACH Transactions for the month of October 2020;

Open Enrollment Requests

Shanda Bergren requests Jardin Mufaume (Grade 11), attend Mid-Prairie from English Valleys Community School District for the 2020-21 School Year;

Personnel Items

Contract issued to Matthew Hoeppner, Varsity Softball Head Coach, $4,197.90 per season;

Fundraising Requests – No fundraising requests were presented for approval;

Mary Allred seconded the consent items.  Motion carried 6-0.

Finance

SBRC Resolution for Additional Allowable Growth for Enrollment and ELL

Superintendent Schneider noted the additional allowable growth resolution that, if passed, will allow the District to increase spending authority of $79,808 for Open Enrollment Out in the Fall for the 2021 School Year and of $7,757 for ELL Beyond 5 Years.   These amounts are a result of the Certified Enrollment data from the October 1, 2020, count date.

Gabrielle Frederick moved to approve Resolution 1109201 for increased spending authority of $79,808 on Open Enrollment Out for the 2020-2021 School year and $7,757 for ELL Beyond 5 Years.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                       - absent

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 6-0.

7:15 PM – Public Hearing – Bus Specifications

Board President Gugel opened the Public Hearing for School Bus Specifications.  No one spoke. The Public Hearing closed at 7:16 p.m. 

Approval of Bus Specifications and Request for Bids

Board President Gugel asked the Board if there were any questions, clarifications or discussion for the School Bus Specifications as presented.

Denise Chittick moved to approve the bus specifications as presented and to put the specifications out to bid with a due date of December 15, 2020 at 1 p.m.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Student Learning

Mid-Prairie ESports

Board President Gugel asked if there were any questions or additional discussion items related to the ESports presentation from the Work Session agenda item earlier in the meeting.  There was a request of the Board to move to create an ESports program if that is the direction the Board believes is needed at this time. There are 3 seasons split as Fall, Winter, and Spring.  The first season would be Spring 2021.

Jeremy Pickard moved to approve E-Sports as a District Official Activity and approve the expenditure of no more than $31,777.00 for computer equipment to support the activity and that will remain a part of the High School Business lab.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Sharing Agreement with Hillcrest Academy for Girls Basketball

Superintendent Schneider shared that the District has been approached by Hillcrest Academy Officials about the possibility of sharing High School Girls Basketball.  If the District were to share Girls High School Basketball, it would not move the District to a higher classification than 3A.  It is reported that we currently share Wrestling and Girls Soccer with Hillcrest Academy.  Activities Director, Tyler Hotz shared of his discussions and feedback received to date.  Hillcrest Academy would provide a coach at their cost.  While Hillcrest Academy would like an answer very soon, the final decision on sharing Girls Basketball is a decision of the Board.  It is expected that there would be two students, possibly three for this season.

Gabrielle Frederick moved to approve Hillcrest Academy’s request to share High School Girls Basketball with Mid-Prairie Community School District for the 2020-2021 School Year, effective immediately.  Denise Chittick seconded the motion.    Motion carried 6-0.

Current District COVID Situation

Superintendent Schneider shared the District’s current status with regard to COVID.  There was discussion between Board Members and Administration about the ongoing navigation of the current of situation and the types of criteria that may need to be set as parameters for any future decision.  While it appears there is slight improvement from last Wednesday’s meeting.  10% of the teachers, 32% of the Paraprofessionals—17% overall for staff—were absent today, November 9th.  Student absence data jumped from <6 to 16 with Positive COVID Test today.  14.4% of the students were absent today for COVID Positive Test, COVID quarantined, and other illnesses.  The District would qualify for application to the State for 100% on-line learning at the illness percentage we are experiencing.  There is no doubt that District numbers are increasing overall and very similar to both Washington County and Johnson County statistics.  The Board expressed appreciation for the ongoing work of the Administration AND the Staff due to the unknowns each day.  The Administrators agreed that the Staff have stepped up in a significant way and expressed thanks for their investment in the situation, especially their graciousness.  This includes teaching the students who are quarantined.  Discussion of development of a matrix continues, though a hard and fast set of parameters may add a different type of stress to the complexities of the situation.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 8:25 p.m.

November 4, 2020 SPECIAL MEETING

Mid-Prairie Community School District    

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 4, 2020 – 6:00 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Superintendent Schneider made a statement to explain why there was not a twenty-four notice prior to this meeting. This meeting is considered an emergency meeting resulting in information that came to light this morning due to staff and student absences where action may be required.

Board members present Mary Allred (in person), Denise Chittick (in person), Gabrielle Frederick (via Zoom), Jeremy Gugel (via Zoom), Jodi Meader (via Zoom), Jeremy Pickard (joined the meeting via Zoom at 6:10pm) and Marianne Schlabach (via Zoom).

Board members absent:  Jeremy Pickard.

Staff Present:  Superintendent Mark Schneider, Business Manager/Board Secretary Jeff Swartzentruber

Principals in Person:  Robin Foster, Marc Pennington, Bill Poock, Amy Shalla, Jay Strickland

Principals by Zoom:  Rachel Kerns

Other members of the staff and public joined the meeting by Zoom Link.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

Current District COVID Situation

Superintendent Schneider discussed the current COVID situation as there has been a spike in COVID related illnesses and quarantined related numbers in the area for Washington and Johnson Counties.  The increase has translated into corresponding increases absences for staff and students within the District buildings, particularly one building West Elementary.  Schneider shared absence numbers for staff—teachers, paraprofessionals and bus drivers—for the current day.  These are absences for reasons which are beyond our/their control—COVID infections, quarantine, other illnesses, and care for family members affected.  This rise in numbers not only affects the health of students and staff but also creates staffing concerns, especially in finding substitutes for staff.  The administration recommends to the Board that the District closes Preschool classes for the short term starting November 5th with a re-examination of the closure on November 11th for possible reopening on Monday, November 16th.  It is also recommended that the Board take up further discussion during the November 9th meeting on decision making criteria in an effort to insert predictability into decisions on holding in person learning/classes for the remainder of the School Year.  The Board asked questions for clarification and discussed initial thoughts and insights on the on-going issues surrounding COVID affects on in person learning.

Denise Chittick moved to approve the short term suspension of Preschool three year-old and four year-old Classes starting Thursday, November 5th with a re-evaluation on Wednesday, November 11th.  Mary Allred seconded the motion.    Motion carried 7-0.

Adjournment

The meeting adjourned at 6:17p.m.

October 26, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 26, 2020 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Gabrielle Frederick.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Jeremy Pickard moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

WORK SESSION

Facility Use Discussion

Superintendent Schneider, Activities Director, Tyler Hotz, and Building Administrators discussed the current policy of not allowing outside parties to use School facilities during the COVID crisis.   They then presented a document of Guidelines and Procedures for Non-School Sponsored Activities.  They are recommending to open the buildings for these activities beginning the week of November 2, 2020 using these guidelines.  The document reflects a consistent approach similar to what other Districts in the Conference are doing.  The Board asked questions about a number of the items within the document.

Hybrid Learning Plans

Building Administrators discussed the work they have done to develop a Hybrid Learning Plan for the buildings.  The Administrators are reviewing the cutoff by Alphabet for the groupings of students to two groups.  They would look at Monday, Thursday every other Wednesday for one group and Tuesday, Friday and every other Wednesday for the other group.  Students on their out of building days will be have materials developed for use similar to quarantined process currently in place.  High School students could use Zoom into their classrooms.  Special Education is updating processes that were developed in the Spring of last School Year.  Through inquiry with other Districts in the Hybrid method, it is found that those districts are covering about 50% of the desired material.  Those Districts are looking at ways to increase the material covered, and our Administrators are also looking at how that would be addressed.  The challenges go beyond the classroom to Transportation and Food Service as well.  Board members asked questions of clarification of the group and of individual buildings.  The Board expressed appreciation for the work to date.

Preliminary Enrollment Figures

Superintendent Schneider reported on the preliminary enrollment numbers for the district.  Count Day is October 1st.  The numbers remain preliminary until close to mid-November. The District is down 0.10 students compared to last year.  Schneider shared the details for Preschool, Resident Students, Open Enrolled In Students, and Home School Program.  Districts with students Open Enrolling into Mid-Prairie total 22 compared to 18 for last year’s count.  He summarized by celebrating this as good news for Mid-Prairie, especially as compared to other Districts.

Board Member and Administrator Dialogue

Administrators expressed a sense of calmness at this juncture.  However, it is noted that things can change rapidly.  Business Manager Swartzentruber note that the annual audit fieldwork happens tomorrow, October 27th.

School Board Policy Review – 500 Series

Superintendent Schneider discussed the School Board Policy review of the 500 Series of Policies. Policies were reviewed, especially the items that possibly change, or where policies may differ from the Model Policies suggested via IASB. This will be continued at the end of the Business Session.

Board Development and Inservice Activities

Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jeremy Pickard moved to approve the following consent items.  The TCIT contract was tabled due to questions about whether the program is active for this School Year due to COVID.

Minutes of Previous Meetings

The minutes of October 12, 2020;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for October 26, 2020;

Open Enrollment Requests

Christine Brito requests Ruth Taylor (Grade 11) and Theresa Taylor (Grade 9), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Personnel Items

Contract issued to Wendy Klostermann, Bus Driver, $23.16 per hour;

Contract issued to Kyle Mullet, Varsity Head Baseball Coach, $4,197.90 per season;

Contract issued to Kevin Cortum, 7th Grade Girls Basketball Coach, $2,226.87 per season;

Work Agreement Issued to Aubrey Keaough, Highs School Paraprofessional, $13.76 per hour;

Resignation of Elaine Curtiss, High School General Cook, $13.63 per hour, effective October 19, 2020;

Fundraising Requests

MP Volleyball requests approval to raise funds from September 1st to September 9th through Candle Sales for volleyball equipment and Middle School Uniforms;

MP Basketball requests approval to raise funds through by holding a Jamboree on November 23rd for practice jerseys, Middle School jerseys, volunteer coach, and coach/player gear and equipment;

Post Prom Committee requests approval to raise funds through the sale of MP logoed corn hole board game from October 2020 to February 2021 for support of the 2021 Post Prom Activities and expenses;

Post Prom Committee requests approval to raise funds through a 50/50 Raffle on October 16th Football game for support of the 2021 Post Prom Activities and expenses;

Post Prom Committee requests approval to raise funds through hosting a half-time free through shot contest from November 2020 to February 2021 for support of the 2021 Post Prom Activities and expenses;

Post Prom Committee requests approval to raise funds through the painting of MP logo’s on driveways and sidewalks from November 2020 to February 2021 for support of the 2021 Post Prom Activities and expenses;

Post Prom Committee requests approval to raise funds through participation in a vendor fair/food booth on December 5th for support of the 2021 Post Prom Activities and expenses;

Tabled the Approval of the Grant Wood AEA Teacher-Child Interaction-Universal Training Method Contract for the 2020-2021 School Year.

Denise Chittick seconded the consent items.  Motion carried 6-0.

Student Learning

Second Reading of School Board Policy 505.5, Graduation Requirements

Superintendent Schneider noted that the policy had passed at the October 12, 2020 meeting on First Reading.  Time was provided for any questions or further discussion, and there was no further discussion.  The recommended language is for the changes for the 2020-2021 School Year only.

Denise Chittick moved to adopt Board Policy 505.5, Graduation Requirements on Second Reading as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

Finance

Set Public Hearing for School Bus Specifications

Superintendent Schneider discussed the need for replacement of two school buses according to the ongoing replacement schedule.  This year we are working with a State of Iowa Volkswagen Settlement Grant that is 25% of each vehicle to a maximum of $45,000 or $55,000 total award for both buses.  Specifications have been developed and need to be viewed by the public for input.  A request for a Public Hearing on November 9, 2020 at 7:15p.m. is recommended.  The Bid due and opening date will be December 15, 2020, at 1 p.m.   The Board expressed a desire to see a bus or two having Wi-Fi for the long trips to Conference Schools in the North.

Jeremy Pickard moved to approve a Public Hearing for School Bus Specifications on November 9, 2020 at 7:15 p.m.  Denise Chittick seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

School Board Policy Review – 500 Series

Superintendent Schneider continued this item from the Work Session at the beginning of the meeting and finished the 500 Series.  Minor modifications were noted.

Board Development and Inservice Activities

IASB Convention will be virtual this year.  It begins on Wednesday, November 18th through the 19th.  Board members provided Secretary Swartzentruber with direction to register those planning to attend the Convention.  He will complete the registrations as soon as possible.

Superintendent Schneider will provide materials to the Board for his annual evaluation, scheduled for the second November meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 9, 2020, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Reorganization Meeting, HSAP presentation, Public Hearing on Bus Specifications and Bid, and SBRC Resolution on Open Enrollment Out and ELL Beyond 5 years.

Adjournment

The meeting adjourned at 7:41 p.m.

 

 

October 12, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School Gymnasium, Wellman, IA  52356

October 12, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jodi Meader.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 28, 2020;

Finance Report

The Finance Report for September 2020;

Payment of Bills

The bills as listed for October 12, 2020; Prepaid Bills; and Hills Bank ACH Transactions for the month ended September 30, 2020;

Open Enrollment Requests

Zach Williams and Skyler Winter request Dexter Williams (Prekindergarten), attend Mid-Prairie from Iowa City Community School District for the 2020-21 School Year;

Jamie Kinzenbaw requests Jase Kinzenbaw (Grade 4) and Jordyn Kinzenbaw (Grade 2) attend Washington Community School District from Mid-Prairie;

Personnel Items –None presented for consideration;

Fundraising Requests –None presented for consideration;

Mary Allred seconded the consent items.  Motion carried 6-0.

Student Learning

Reevaluation of Face Coverings

President Schlabach briefly reviewed the happenings from the last meeting.  Face coverings are currently required in all Mid-Prairie Buildings.  At the September 28th meeting, after the public forum, the Board members each stated their current position.  In light of the newly announced guidance on September 28th with the promise of written and released guidance the following day—September 29th—with respect to masks and quarantine situations, the Board tabled the decision for face coverings on September 28th.  Schlabach noted that the guidance talks about face masks and did not include other types of face coverings.  After an additional two weeks of evaluation, the Board discussed the next steps and reasons behind those next steps. Board members discussed that students and staff with special needs or teaching issues need to be considered for exceptions.  Mask breaks at every level were also discussed as a necessity—initially a break taken every two hours and administered by the classroom teacher.  Learning is the ultimate goal for the whole group at Mid-Prairie.  Significant time was spent by the Board in discussion of how face coverings impact extra-curricular activities, both inside buildings and outside, as well as the impact on student participants, expectations for observers/fans—adult and students—to wear face coverings.  Discussion about whether or not to include a specific delineation in the motion for extra-curricular activities took place.  Gabrielle Frederick advocated for the inclusion of face coverings at extra-curricular activities even with the recognition that enforcement could be difficult.  The Board asked Administrators for observations on exceptions, social distancing, and other areas/issues that could be addressed, including extra-curricular activities.

Jeremy Pickard moved to keep face coverings for all students and employees required until further notice, including cloth masks, gators, and face shields while in the buildings and in District vehicles, with additional exceptions of being able to social distance at 6 feet when the administration and teacher/staff work out a plan, and other additional exceptions to include indoor physical education, indoor band practice/class, and any class with a safety concern (i.e. welding), when a doctor’s note is provided for medical reasons, or for students with IEPs as determined by the IEP team; and at a minimum a mask break must be provided every two hours—the mask break may occur within the building when being outside is not possible.  Denise Chittick seconded the motion.    Motion carried 4-2, with Mary Allred and Gabrielle Frederick voting no.

Early Out Schedule

As a follow up to last meeting where the concept was presented, Superintendent Schneider noted the early outs have not been used during the first 6 weeks of the school year.  He recommends the Board consider adding 5 90 minute early out once per week rather than a 2 hour early out every two weeks as shown on the School Calendar.  The specific dates were shared for changes to the calendar.  This strategy would be implemented to the December holiday break and then be reevaluated.  This would allow teachers additional preparation time for students who are quarantined, as this is a significant burden with the levels of quarantine the District has experienced and could experience as the weather changes.

Jeremy Pickard moved to approve a change to the School Calendar schedule to provide for a 90 minute early out once per week through the end of the December holiday break as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

Volunteers in Schools

Superintendent Schneider noted that volunteers and visitors have not been allowed in the school buildings since the beginning of the School Year due to COVID concerns.  While there may be interest in having volunteers return to the buildings sometime during the school year, the administrators do not make a recommendation to proceed at this time.  If no motion is made to change the current practice, volunteers will continue to not be allowed in the buildings.

Southeast Iowa Link Cares Act Funding Grant Application

Superintendent Schneider discussed the grant applications for Southeast Iowa Cares Act Funding.  The organization has made available grants of up to $20,000 to organizations that provide services to individuals with mental health challenges.  The District’s At-Risk team is preparing a grant application that was shared with the Board.  The application will require School Board approval as the application is for more the $5,000.

Gabrielle Frederick moved to approve the grant application to Southeast Iowa Link as presented.  Jeremy Gugel seconded the motion.    Motion carried 6-0.

School Board Policy 505.5 – Graduation Requirements

Superintendent Schneider discussed the necessity to make a change for Graduation Requirements due to the transitions in this year between the High School Building, Home School Assistance Program and the Virtual Academy due to COVID.  He presented the recommended language for the changes just for the 2020-2021 School Year.  The Board asked questions for clarification. 

Gabrielle Frederick moved to adopt Board Policy 505.5, Graduation Requirements on First Reading as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Announcements and Suggestions for Next Meeting

The Board asked for discussion of metrics in measuring data and determining when a change from in-person learning, moves to hybrid, or virtual and then back.

Discussion of use of buildings by outside groups and hear recommendations on if or when this might be allowed.

The next regular Board meeting will be on Monday, October 26, 2020, at 6:15 p.m. at the Community Room at Central Office.  Agenda items to include the above noted items requested by the Board.

Adjournment

The meeting adjourned at 8:27 p.m.