Minutes

December 10, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

December 10, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice-President Marianne Schlabach called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Bill Poock, Amy Shalla and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

WORK SESSION

Home School Assistance Program Band and Strings Programs

Rachel Kerns, Home School Assistance Program Executive Director, introduced Sheila Raim, and Norman Brooks to discuss the Strings and Band Programs, respectively, at the Home School Assistance Program.  The Strings program is in its first year as an offering.  There are 47 students participating in strings, 34 students in band, and 132 students are participating in all the Choirs.  Raim brought 3 students to play a number of Christmas Carols along with her.

Update on Elementary Realignment

Elementary Principals Robin Foster and Bill Poock shared observations and outcomes after 1+ years of Elementary School realignment and grade-alike attendance centers.  It is reported that this has become the new normal such that an update is hard to delineate as this new normal has become ingrained into the culture of each elementary building.  They shared about the different committees, teams, PLC’s, and common special teachers in the buildings.  They also shared about the challenges of transitions between the buildings, especially from Preschool to Kindergarten and then to First Grade with energy and effort now focused on improving those transitions.  Preschool and Kindergarten are in both elementary buildings.  They opened the conversation to questions and observations from the Board.  It was noted that the realignment continues to be perceived as a positive by most all constituents.

MP Future Enrollment Study

Superintendent Schneider discussed conversations he is having with a firm, RSP Associates from Kansas City, about a study of enrollment trends in the upcoming years, especially given consideration of how growth has impacted, Clear Creek-Amana, North Liberty, and Solon in the past 3 to 5 years.  Schneider presents this to the board as a possibility to consider, especially as the Facilities Planning Committee meets.  The cost of the proposal from RSP is $12,000.  While Schneider is not asking for a decision, he would like the Board to be aware of this discussion, and possibly some direction to move or not as this within his spending authorization.  The board gave informal support of the direction for the study.

Superintendent Commitment Statement

Superintendent Schneider shared the document that is normally presented for discussion and signatures by the Board and Superintendent the meeting after completing the Superintendent Annual Evaluation.   This signals the Board’s intention, not legally binding, to extend a contract, or not, for the next School Year.  The document was circulated and signed by Board members present and by Schneider.

Board Member and Administrator Dialogue

  • Principal Strickland explained the Chapter 12 Waiver for Physical Education that notes the District meets the minutes but not the days requirements.  This is due to the block scheduling—the District does not run on Quarters.  The Waiver is for the previous school year and the current school year.
  • Principal Amy Shalla shared about the need for the Special Education Associate at West Elementary.
  • Tyler Hotz, Activities Director, and Strickland discussed the Good Conduct Policy.  Hotz is administering the policy by splitting Athletics activities from Fine Arts/Leadership activities.  For Athletics, he uses one-third of the games.  For Fine Arts/Leadership, he uses the actual days in the session and uses one-third of the days.  Questions were asked about split between two seasons.  He is asking the Board to consider changing the policy formally during the Business Session.  It was noted that if acted on in the Business Meeting, it would a First Reading tonight with a Second Reading and implementation if passed at the January 14, 2019 School Board Meeting.

Board Development and Inservice Activities

  • There is a legislative forum at the Iowa City Community School District on December 14, 2018 at 4pm.
  • Gabrielle Frederick shared a bit about her experience at the delegate assembly at IASB in mid-November.  It was a wonderfully positive experience, especially as she proposed an amendment to the mental health resolution in the legislative priorities portion of the agenda.

Announcements and Suggestions for Next Agenda

Tabled to later in this Board meeting.

BUSINESS MEETING

Public Forum– 7:15 p.m.

Abby Sojka spoke to the Board about Special Education and her passion for this part of education.  She commended the Administrators for their approach to the Mid-Prairie Special Education program and philosophy, making it a top flight program in her experience and opinion.  She expressed her deep appreciation and admiration for the District’s approach to Special Education needs.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 26, 2018;

Finance Report

The Finance Report for November 2018;

Payment of Bills

The bills as listed for December 10, 2018 and Prepaid Bills, Hills Bank ACH Transactions for the month of November 2018;

Open Enrollment Requests – No applications made

Personnel Items – None

Fundraising Requests

The Big Hawk Little Hawk Mentoring Program requests approval to raise funds through the sale of MP Golden Hawk key chains from December 2018 to May 2019, to create a fund for the annual December gift from the Big Hawks to the Little Hawks;

Girls Basketball Program requests approval to raise funds through a Free Throw Pledge Fundraiser on December 27th so the Varsity Girls can raise funds for travel gear;

MP West Elementary requests approval to raise funds through a collection of donated, new pajamas from families from December 17, 2018 to January 14, 2019 as part of Scholastic Pajama Drive to promote and support a family bedtime routine;

Denise Chittick seconded the consent items.  Motion carried 6-0.

Student Learning

Chapter 12 Waiver for Physical Education (PE)

Superintendent Schneider and High School Principal Jay Strickland introduced and explained the Chapter 12 Waiver for PE. There was time allowed for the public to make comment on the Waiver for PE.  The Board asked questions for clarification and discussed the pros and cons of implementation.

Denise Chittick moved to approve the Chapter 12 Waiver for Physical Education as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

Good Conduct Policy – 503.4

Superintendent Schneider stated that the board can discuss only or move to pass on first reading.   Tyler Hotz, Mid-Prairie Activities Director, discussed ideas and approaches for implementing and tightening the current Good Conduct Policy.  The Board affirmed the wording and intent of the wording as presented by Hotz.

Denise Chittick moved to approve the Good Conduct Policy 503.4 on First Reading as presented.  Emily Uhl seconded the motion.    Motion carried 6-0.

Special Education Associate at West Elementary

Superintendent Schneider discussed the proposal and rationale for a request to add one full time Special Education Associate at West Elementary by pointing to the earlier discussion during the Work Session portion of the meeting.  This position will be paid out of Special Education funds.

Gabrielle Frederick moved to approve an additional full-time Special Education Associate at West Elementary as requested.  Emily Uhl seconded the motion.    Motion carried 6-0.

First Reading, Board Policies 201, 202.3, 213, and 402.5

Superintendent Schneider brought for discussion and approval on First Reading, the following policies:

201 Board of Directors’ Elections – Change of the election date to November;

203.3 Term of Office – Follows the change in election dates;

213 Public Participation In Board Meetings – Additional language to define “disruptive behavior” by providing some examples, not an exhaustive list;

402.5 Public Complaints About Employees – Language that fine tunes the policy to promote free speech and to follow the established protocols;

Gabrielle Frederick moved to approve Polices 201 Board of Directors’ Elections, 203.3 Term of Office, 213 Public Participation in Board Meetings, and 402.5 Public Complaints About Employees on First Reading as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session at the start of the meeting.

Announcements

The next regular Board meeting will be on Monday, January 14, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items for consideration include:   Grant Wood AEA staff will present; Second Readings of the Policies passed at tonight’s meeting; and approval of At-Risk/Drop Out program and resolution for School Year 2019-2020.

Adjournment

The meeting adjourned at 7:36p.m.

 

November 26, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 26, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Gabrielle Frederick.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 6-0.

WORK SESSION

Board Policy Review

Superintendent Schneider led the Board through a reviewed of policies reminding the Board that no changes are to be made at this meeting, only discussed:

201 Director Elections – Change of the election date to November;

203.3 Director Terms of Office – Follows the change in election dates;

213 Public Participation – Discussed possible language to be added to define “disruptive behavior”;

402.5 Public Complaints About Employees – Discussed the current language as solid, with thoughts about fine tuning the policy to promote free speech and to follow the established protocols;

The Board discussed proposed wording changes and asked questions for clarification.  First reading will be on the agenda in December with proposed changes.

IASB Convention Report

The Board members reported on their impressions of the sessions, both plenary and break-out.  The two newest board members attended new board member orientation session.  The Board expressed appreciation for the learning opportunities.

Iowa Seal of Biliteracy for Mid-Prairie Graduates

Superintendent Schneider highlighted the press release on the Department of Education (DE) website on Biliteracy.  It is the District’s intent to implement the program and will let the DE know by December 1, 2018. 

Superintendent Evaluation

Marianne Schlabach, Vice President, led the evaluation session with the Mark Schneider and the Board.  The Board used the annual evaluation tool that is normally used.  Topics include:  Shared Vision, Culture for Learning, Management, Family and Community, Ethics, and Societal Context.

Board Development and Inservice Activities

Tabled to later in this meeting, at the end of the Business Session.

Announcements and Suggestions for Next Agenda

Tabled to later in this meeting, at the end of the Business Session.

BUSINESS MEETING

Public Forum– 7:15 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 12, 2018

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for November 26, 2018;

Open Enrollment Requests

Tim and Dawn StuItz request Jesse Stultz (Grade 6) and John Stultz (Grade 9), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Shannon McCain, Assistant Middle School Wrestling Coach (1 Year), $2,221 per Season;

Work Agreement issued to Cynthia Michel, Associate West Elementary; $13.15 per hour;

Driver Contract issued to Julie Cole, Bus Driver; $22.46 per hour;

Fundraising Requests

Mid-Prairie Wrestling requests approval to raise funds through sales of Soy Candles from November 19th to November 30th for payment to volunteer coaches, coaches apparel, and State expenditures;

Amy Shalla, on behalf of the Hurricane Florence Trip Planning Group, requests approval to raise funds for the trip through the preparation of solicitation letters to businesses, community groups, and a GoFundMe page on Facebook.  The effort will be ongoing from November 19, 2018 through February 10, 2019.

Gerry Kahler seconded the consent items.  Motion carried 6-0.

Short and Long Term Planning

Authorization of Hours for the Communications Specialist

Superintendent Schneider shared an update on the activities and focus of the District Communication Specialist, Kristi Strickland.  The work of Mid-Prairie Foundation has increased dramatically in the past 4 or 5 years leading to discussions about how day to day administrative support/clerical support items will be handled in the long term.  In order to increase capacity, Schneider recommended that Strickland’s hours be increased to 20 hours per week from the current 15 hours per week. This is an estimated weekly average. The board asked questions for clarification.

Marianne Schlabach moved to approve an increase of 5 hours per week for the Communication Specialist position to a total average of 20 hours per week, effective immediately.  Denise Chittick seconded the motion.    Motion carried 6-0.

IASB Board of Directors – District 9

There are two people on the ballot Sandy Dockendorff from Danville Community Schools and Jesse Howard from New London Community Schools.  The IASB link to the candidates is on the Board Website.  The board evaluated the resumes of the two nominees.  The vote is taken through a secure internet site.  Superintendent Schneider will cast the vote based upon the action taken by the Board.

Marianne Schlabach moved to approve a District vote for Sandy Dockendorff as the IASB District 9 IASB.  Emily Uhl seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

Board Development and Inservice Activities

IASB “Day on the Hill” is set for Tuesday, February 5, 2019, at the Greater Des Moines Botanical Garden and State Capitol Building in Des Moines.  Board members may attend and should let Jeff Swartzentruber know so registrations may be completed.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, December 10, 2018, at 6:15 p.m. at the Central Office Community Room.  Suggested agenda items include: Development and signatures on the Superintendent Statement of Commitment; HSAP presentation on Strings and Band program; An update on realignment; Tyler Hotz to discuss the Student Good Conduct Statement.

Adjournment

The meeting adjourned at 7:41p.m.

November 12, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 12, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice-President Marianne Schlabach called the meeting to order in the absence of Board President Jeremy Pickard at 6:18pm.

Board members present:   Denise Chittick, Gabrielle Frederick, Jodi Meader, and Marianne Schlabach.

Board members absent:  Gerry Kahler, Jeremy Pickard, and Emily Uhl.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 4-0.

WORK SESSION                                                

Background Checks Update

Superintendent Mark Schneider and Carmela Ulin, HR Coordinator provided a status update on the results of the new volunteer background check policy.  To date there are 320 people at a cost of $9,120 to the District and registered on the District background check registry.  We have collected $573.50 from 14 different parties as donations for the increased costs of the background checks.

Special Education Report

Amy Shalla, Principal for the Alternative Learning Center and Special Education Administrator, provided an update of the Special Education Program within the District.  She provided background on Individual Education Plans (IEPs) and the factors that are considered.  There are 139 students on IEPs in Special Education.  Eleven Teachers and 40 Associates provide the Special Education Services within the District.  She also shared examples about the varied supports provided to different students based upon their needs.  She invited five sets of parents of Special Education students to share their experiences.

IASB Delegate Assembly

President Pickard and Superintendent Schneider opened the conversation about items on the agenda for the delegate Assembly on November 14th at the IASB Convention.  Gabrielle Frederick asked for input from the Board and reported to the Board the top priorities as identified prior to Assembly.  The Board and Staff discussed mental health needs and concerns.

Board Member and Administrator Dialogue

The Board and Administrative Team were not able to have further discussions due to time constraints.

Board Development and Inservice Activities

IASB Annual Convention –November 14-16, Des Moines – Reminder of this upcoming event.  All Board Members are registered and transportation has been arranged.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 26, 2018, at 6:15 p.m. at the Central Office Community Room.  Items on the agenda include: Mark Schneider’s evaluation is the primary agenda item; review the Public Forum policy.

BUSINESS MEETING

Public Forum– 7:15 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of October 22, 2018;

Finance Report

The Finance Report for October 2018;

Payment of Bills

The bills as listed for November 12, 2018, Hills Bank ACH Transactions for the Month of October 2018, and Prepaid Bills;

Open Enrollment Requests

Ihatrina Todd requests Jenna Nail (Grade 8), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Nikki Sisson requests Jerred Miller (Grade 9), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Trevor and Mackenzie Taghon request Weston Taghon (Grade 1) and Gentry Taghon (Grade 2), attend Mid-Prairie from Sigourney Community School District for the 2019-20 School Year;

Jeremy and Jennifer Young request Scott Young (Grade 2), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Personnel Items

Resignation of Ryan Duwa, Assistant High School Football Coach, $3,681 per season, effective end of the 2018-2019 Season;

Resignation of Cindy Miller, Varsity Girls Volleyball Head Coach, $6,220 per season, effective 11/9/2018;

Volunteer Coaches for Winter Sports 2018-2019:

Jon Rocha, HS Boys Basketball Assistant Coach, $2,000 from Boys Basketball Resale

Eric Davis, HS Wrestling Assistant Coach, $-0

Shannon McCain, HS Wrestling Assistant Coach, $-0

Nearoth Peterschmidt, HS Wrestling Assistant Coach, $-0

Cameron Tolander, HS Wrestling Assistant Coach, $-0

Fundraising Requests

Mid-Prairie Boys Basketball requests approval to raise funds through sale of MP Socks from Late November to Early December to raise funds for team activities and coaches apparel for the 2018-2019 season;

Cooperative Agreement with Iowa Mennonite School for Wrestling

The 28E Agreement to be filed electronically with the IHSAA is presented for approval.

Jodi Meader seconded the consent items.  Motion carried 4-0.

Finance

SBRC Resolution for Additional Allowable Growth

Superintendent Schneider noted the additional allowable growth resolution that, if passed, will allow the District to increased spending authority of $69,576 for Increased Enrollment in the 2018 2019 School Year and of $5,944 for ELL Beyond 5 Years.  These amounts are a result of the Certified Enrollment data from October 1, 2018, count date.

Gabrielle Frederick moved to approve Resolution 112181 for increased allowable growth spending authority of $69,576 for Increased Enrollment and $5,944 for ELL Beyond 5 Years.  Jodi SS seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

     Gerry Kahler                   - absent

                           Jodi Meader                    - yes

                          Jeremy Pickard                - absent

    Marianne Schlabach        - yes

                          Emily Uhl                          - absent

                          Denise Chittick                 - yes

Motion carried 4-0.

October 2018 Certified Enrollment

Superintendent Schneider shared the Certified Enrollment results related to the required count data from October 1, 2018.  Using the data from the Department of Education Portal, Certified Enrollment numbers increased by 9.17 students from last School Year.  Schneider shared other slices of data from the Certified Enrollment for Open Enrolled In and Enrolled Out students.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session at the start of the meeting.

Announcements

See Announcements, above, on page one.

Adjournment

The meeting adjourned at 8:02 p.m.

October 22, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 22, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.

WORK SESSION

Extended Learning Program

Marc Pennington, Middle School Principal, introduced Rebecca Yoder and Kurtis Broeg to discuss the Extended Learning Program (ELP)/Gifted and Talented Program.   They discussed their philosophy using the 5 Dimensions Model—Orientation, Individual Development, Enrichment, Seminars, and In-depth Study to become Autonomous Learners.  They provided examples of their work within the various grade levels and answered questions of Board members.

Update on Community Service Trip

Amy Shalla, ALC Administrator and Matt Freel, Behavioral Interventionist updated the Board on the planning progress for the trip to support the victims of Hurricane Florence offered to students.  The planned dates for the trip to Baufort, North Carolina has been postponed from November 25th to 30th to February 11th to February 15th due issues related to progress on the ground and recommendations by the coordinating parties in North Carolina.  Funds of $750.00 have been raised with $3,500.00 to go to help with the anticipated costs of $4,000 to $5,500.

District Safety Committee Update

Jay Strickland, High School Principal, discussed the current status and update of the activities of the District Safety Committee.  He reported on a meeting from October 8, 2018 where two or three representatives from each building were present.  Discussion of use of the SchoolGuard app for educators and law enforcement to upload was started with follow up to come at a future meeting.  The group discussed the visitor “buzz-in” protocol in the different buildings and to work toward a common District-wide protocol.  Professional Learning on October 10th called “Stop the Bleed” was held for the staff—a second section of CPR training was incorporated.

Parent Academy

Glenda Seward, District Learning Design Coach, presented an update on the upcoming Parent Academy on November 5th.  This will be for all families in the District.  A meal will be provided along with activities for children.  Publicity for the event is underway in multiple ways and with multiple groups.  There is intent to have a second event during the school year though scheduling is a challenge.

Board Member and Administrator Dialogue

Gabrielle Frederick shared about free eye exams and how she became aware of this activity at the Elementary Schools by local doctors, even doctors not in the District.  She had shared this with the Board via email and wanted to express appreciation for this activity with Administrators.  The investment by our community into our students is quite high.  Marc Pennington discussed the bus evacuation conducted today at the Middle School and at East Elementary.  A second date is planned in November for West Elementary and the High School.  Seventeen 8th Graders are going to Des Moines on Monday, October 29th for a leadership conference.  Rachel Kerns reported on her visit to the Washington Township Optimist Club to share about the Home School Assistance Program.  She found the experience to be very positive with the opportunity to share the program philosophy and activities.

Board Development and Inservice Activities

IASB Annual Convention –November 14-16, Des Moines – Reminder of this upcoming event.  All Board Members are registered and transportation has been arranged.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 12, 2018, at 6:15 p.m. at the Central Office Community Room.  Agenda for next meeting:  Report on Special Olympics, Report on Enrollment—especially on Open Enrollment; SBRC resolutions on Increased Enrollment and ELL beyond 5 years; a request for a future report on the attendance center reorganization was added to the future list.  It was suggested that the agenda be modified slightly to have the Public Forum start at 7:15pm as well as to have an Announcement agenda item after the business session.

BUSINESS MEETING – 7:15 p.m.

Public Forum

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of October 8, 2018;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for October 22, 2018, and prepaid bills;

Open Enrollment Requests --IN None presented at this time;

Personnel Items

Resignation of Elizabeth Harris, HS Cheerleading Coach, $2467.98 per season, effective 10/8/18;

Fundraising Requests

MP Band and Choir request approval to raise funds for the New York trip through the sales of poinsettias from October 23 to November 13;

MP Student Boosters request approval to raise funds with a Facebook Silent Auction starting October 15th to November 9th for use with building projects, assemblies, and field trips;

MP Student Boosters request approval to raise funds through the sale of excess inventory of items purchased from November 13th to 15th at East and West Elementary during Parent Teacher Conferences to use with building projects, assemblies, and field trips.

Jodi Meader seconded the consent items.  Motion carried 7-0.

Student Learning

Action on Community Service Trip to North Carolina

Superintendent Schneider provided a recap of items needing approval.  These include: the planned trip dates are from February 11th to February 15th; out of state travel in three school vans; anticipated cost budget of $3,500 to $4,500.  The board encouraged staff to work at getting the fund raising activities prepared for presentation/approval to/by the Board.

Gabrielle Frederick moved to approve the community Service Trip to Baufort, North Carolina from February 11, 2019 to February 15, 2019, with details as presented.  Emily Uhl seconded the motion.    Motion carried 7-0.

Coaches and Sponsors Handbook

Superintendent Schneider introduced this as a follow up to the October 8th report by Activities Director Tyler Hotz.  He asked for questions of clarification on content.  The Board raised a few questions on the document related to detail and were encouraged to discuss with Tyler Hotz.  Appreciation was expressed for the work of updating the handbook.

Gerry Kahler moved to accept the Coaches and Sponsors Handbook as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Finance

Action on SBRC Request for Additional Allowable Growth

Superintendent Schneider noted that this is a revised resolution for the Special Education Deficit for the 2017-2018 School Year.   The Special Education Deficit increased to $403,282 from $104,440.93 due to a Medicaid reimbursement to Iowa Department of Human Services in the past 20 months.  The error was noted by the Department of Education and was discussed at the October 8th Board meeting.  The Special Education Supplement has been re-certified.  In order to recover spending authority a revised resolution for Allowable Growth and Supplemental Aid for a negative Special Education Balance is required to be filed with the Iowa Department of Education.  We round this amount up in order to assure that we have sufficient provision in case of additional changes made by the Department of Education.

Marianne Schlabach read and moved to approve Resolution 10022181 for additional allowable growth to cover 2017-2018 special education costs in excess of funding up to $425,000. Gabrielle Frederick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

                          Gerry Kahler                    - yes

                         Jodi Meader                     - yes

                        Jeremy Pickard                 - yes

                        Marianne Schlabach          - yes

                        Emily Uhl                           - yes

                        Denise Chittick                  - yes

Motion carried 7-0.

Adjournment

The meeting adjourned at 7:37 p.m.

October 8, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 8, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Schlabach called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Denise Chittick, Jim Hussey, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

WORK SESSION

Activities Report

Superintendent Schneider introduced Tyler Hotz, Activities Director for the District.  Hotz reported on the many extracurricular activities underway in the District.  He also shared his philosophy and mission for his work in Activities at Mid-Prairie.  He shared some upgrade ideas and the process utilized to prioritize the upgrades—a three to five year plan.  The Board asked questions for clarification and expressed appreciation for his work.  There are 271 students participating in Fall extra-curricular activities.

Update on Community Service Trip

Amy Shalla, ALC Administrator and Matt Freel, Behavioral Interventionist updated the Board on the planning progress for the trip to support the victims of Hurricane Florence offered to students.  A handout was shared with the current information as known.  The planned dates for the trip are from November 25th to November 30th.  There is a fund-raising element and a request for the creation of a $4,000-$7,500 “Go Fund Me” page to cover traveling expenses, as well as sending letters to businesses to seek support.  Funds raised beyond travel expenses would be donated to the hurricane victims.  The board asked questions of the Shalla and Freel and encouraged them to continue planning and investigating the possibilities of this trip.  A recommendation to approve the trip is expected at the next board meeting for Board action.

Board Members and Administrators Dialogue

Superintendent Schneider introduced this session as an item that will be on the agenda for each meeting.  Schneider shared an article and video on the art of dialogue.  Board members asked questions about an expenditure to the Iowa Department of Human Services related to Medicaid reimbursement that was on the payment of bills list for the board meeting.  Business Manager Swartzentruber provided background and explanation.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members through October 9th.  At this time no one is registered.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– Everyone is registered for at least one day for the conference.  Board members traveling together on the 15th will gather at Central Office.  The Transportation Department has reserved a vehicle for Board Members traveling that day to use.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 22, 2018, at 6:15 p.m. at the Central Office Community Room.  Revised Special Education Deficit Resolution, Community Service Trip action and the Activities Handbook as well as a presentation from the Gifted and Talented Teachers will be on the next meeting agenda.

BUSINESS MEETING – 7:15 p.m.

Public Forum

No one spoke.

Consent Items

Gerry Kahler moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 10, 2018 and September 24, 2018;

Finance Report

The Finance Report for Year to Date September 30, 2018;

Payment of Bills

The bills as listed for October 8, 2018, Hills Bank ACH Transactions for the month of September 2018;

Open Enrollment Requests

Chris and Allyce Bender request Eva Bender (Grade 2), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Earl and Marianne Blasingame request Abigail Blasingame (Grade 8) attend Washington Community School District from Mid-Prairie;

Personnel Items

No Contracts to be issued or new hires listed;

Resignation of April Crane-Brady, West Elementary Associate, $13.53 per hour, effective October 4, 2018;

Fundraising Requests

MP West Grade 4E requests approval to raise funds through a Bake Sale on October 11, 2018 for victims of Hurricane Florence;

MP West CEC requests approval to raise funds through the sale of shirts between October 9th and 16th for Down Syndrome Awareness Month;

Cooperative Agreement with Iowa State University

Approve the cooperative field experience agreement with Iowa State University for the 2018-2019 School Year;

Gabriella Frederick seconded the consent items.  Motion carried 6-0.

Student Learning

Coach and Sponsor Handbook Acceptance – This is tabled to next meeting on October 22, 2018;

Adjournment

The meeting adjourned at 7:26 p.m.

September 24, 2018

Mid-Prairie Community School District        

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 24, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Jim Hussey, Gerry Kahler, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Gabrielle Frederick, Jodi Meader.

Also Present:  Mark Schneider, Jeff Swartzentruber

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

Public Forum

Sam McIntosh of KCII announced that this is her last School Board Meeting as she will be moving to a News Director Position within the Raccoon Valley Radio family of radio stations that includes KCII.  The Board thanked her for her work in covering School Board meetings and wished her well.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Payment of Bills

The bills as listed for September 24, 2018 and prepaid bills;

Open Enrollment Requests

Julie Kanakares requests Nicholas Kanakares (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Personnel Items -- None

Fundraising Requests

The Drama Department requests approval to raise funds from September 25th to October 12th by selling Kalona Chocolates for the production of “Willy Wonka”;

The Post Prom Committee requests approval to raise funds on September 28th and October 5th home football games with a 50/50 Raffle with proceeds used for the Post Prom Event in the Spring of 2019;

The Post Prom Committee requests approval to raise funds on November 17th with a dinner and silent auction for use at the Post Prom event in the Spring of 2019;

Emily Uhl seconded the consent items.  Motion carried 5-0.

Short and Long Term Planning

Second Reading of School Board Policy 210.2 – Board Meetings

Superintendent Schneider and Board President Pickard reviewed the changes to the proposed policy that passed on first reading at the September 10, 2018, School Board meeting.  Changes include:  Meetings begin promptly at 6:15pm;  work sessions lead the agenda in every meeting, regular business would start at 7:15pm, and Principals would be present for all meetings during the work session time.  A draft of the agenda was shared as an example.  It was again noted that if the board wishes to revert back to the current format, that would be possible.

Marianne Schlabach moved to approve Policy 210.2 amended as presented on second reading.  Gerry Kahler seconded the motion.    Motion carried 5-0.

Special Education Additional Allowable Growth

Superintendent Schneider reported that the Special Education Deficit for the 2017-2018 School Year was $104,440.93.  It is less than the $157,995.52 from 2016-2017 due to increased Medicaid Reimbursement.  The Special Education Supplement has been certified as required by the state before the September 17, 2018 deadline.  In order to be reimbursed a resolution for Allowable Growth and Supplemental aid for a negative Special Education Balance is required to be filed with the Iowa Department of Education.  We are rounding this amount up in order to assure that we have sufficient in case of changes made by the Department of Education.

Marianne Schlabach read and moved to approve Resolution 092418 for additional allowable growth to cover 2017-2018 special education costs in excess of funding up to $125,000. Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                          Jodi Meader                      - absent

                          Jeremy Pickard                 - yes

                          Marianne Schlabach        - yes

                          Emily Uhl                          - yes

                          Denise Chittick                  - yes

Motion carried 5-0.

Limited English Proficiency Additional Allowable Growth

Superintendent Schneider reported that the Limited English Proficiency (LEP) Deficit for the 2017-2018 School Year was $16,224.47.  This is the first year in a number of years that this motion has been presented due to the additional parameters placed by the Department of Education.  The LEP filing has been certified as required by the state before the September 17, 2018 deadline.  In order to be reimbursed a resolution for Allowable Growth and Supplemental aid for a negative LEP Balance is required to be filed with the Iowa Department of Education.

Marianne Schlabach read the resolution and moved to approve Resolution 0924182 for additional allowable growth of $16,224.47 to cover 2017-2018 LEP costs in excess of funding.  Emily Uhl seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                           Jodi Meader                    - absent

                           Jeremy Pickard                - yes

                           Marianne Schlabach       - yes

                           Emily Uhl                          - yes

                           Denise Chittick                  - yes

Motion carried 5-0.

Promissory Note payable by Nutrition Fund to the SAVE Fund

The renewal of the one-year promissory note comes before the School Board for consideration and approval.  This note was presented at last 4 years’ meetings as a result of a significant loss in the Nutrition Fund during Fiscal Year 2013.  Nutrition Fund has made significant progress and has returned to profitability.  Principal payments of $0 were made against the note in last year due to a desire by the Board to build cash for a number of capital needs projects.  The current balance of the note is $25,000.  It is hoped that an additional principal payment can be made during 2018-19 after plans for asset purchases in the kitchens are planned.  Annual interest of $2.50 is now due.

Denise Chittick moved to approve the interfund loan and the Unsecured Promissory Note between Mid-PrairieCSD SAVE Fund as and Mid-PrairieCSD Nutrition Fund for $25,000.00, plus interest at .01% per annum beginning October 1, 2018, for the purpose of removing the operating deficit in the Nutrition Fund.  Further it is recognized the new loan is due October 1, 2019.  Gerry Kahler seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - absent

                           Gerry Kahler                     - yes

                           Jodi Meader                      - absent

                           Jeremy Pickard                 - yes

                           Marianne Schlabach         - yes

                           Emily Uhl                           - yes

                           Denise Chittick                  - yes

Motion carried 5-0.

WCRF Grant Applications

Superintendent Schneider noted the Grant Applications are due October 4, 2019 for the Fall of 2018 cycle.  There are two grant applications:  1) Wait ‘till you CNC – CNC Plasma Cutter with a grant request of $26,339.39 of a total project cost of $52,678.72; and 2) High School Driveway Entrance Message Sign with a grant request of $24,279 of a total project cost of $43,279.00.

Roll Call Vote

Emily Uhl moved to approve Resolution 092419 WCRF for the two applications as presented.  Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                           Jodi Meader                    - absent

                           Jeremy Pickard               - yes

                           Marianne Schlabach       - yes

                           Emily Uhl                         - yes

                           Denise Chittick                 - yes

Motion carried 5-0.

Community Service Trip to Jacksonville, North Carolina

Superintendent Schneider introduced this item and invited Amy Shalla, Administrator, and Matt Freel, Behavioral Interventionist to present. This is a trip to support the victims of Hurricane Florence offered to High School and Middle School students in the Advanced Construction Class, the 4th and Goals Class, ALC, MPMS Kinnect Class and student leadership team.  The plan so far is for the trip dates to be from November 25th to December 1st.  Focus on Community Service outside of self is a key area for Mid-Prairie.  There is a fund-raising contingency and a request for the creation of a $5,000-$10,000 “Go Fund Me” page to cover traveling expenses.  Any funds raised beyond travel expenses would be donated to the hurricane victims.  The board asked questions of the Shalla and Freel and encouraged them to do further planning and investigating for the possibilities for this idea with expectations for them to come back with formal approval.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members.  Let Jeff Swartzentruber know of your intention to attend by October 9th.  He will complete registration(s) and arrange for transportation.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– This conference is open for registration and attendance by Board Members.  The Board has attended together on the middle date each year.  Emily Uhl and Gabrielle Frederick are registered to attend the new board member orientation and delegate sessions, respectively, as well as the November 15th Convention sessions.  The Board provided instructions to Swartzentruber on the dates they will attend.  He will complete registration(s) and arrange for transportation.

Work Session

Building Tours

The Board toured each Educational Building in the District including the High School, West Elementary, Home School Education Center, Middle School, and East Elementary.  The Lead Custodian in each school led a tour designed to highlight changes in each location in the past year and allow time for questions.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 8, 2018, at 6:15 p.m. at the Central Office Community Room.  This will begin the new meeting format.

Adjournment

The meeting adjourned at 9:03p.m at the end of the MP East Elementary building tour.

September 10, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 10, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

RETIRING SCHOOL BOARD

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as amended to change the order of the Officer Election and appointment of a new board member. Seconded by Denise Chittick.  Motion carried 6-0.

Consent Items

Marianne Schlabach moved to approve the following consent item.

Approve Minutes of August 6, 2018 and August 27, 2018.

Motion seconded Jodi Meader.  Motion carried 6-0.

Fiscal Year 2018 Treasurers Annual Report

Business Manager and Board Secretary Jeff Swartzentruber provided the 2018 Treasurers Report.  The Certified Annual Report due September 17, 2018 is ready for certification and is expected to be certified on or before September 14, 2018.  The report presented to the board is the Summary Treasurer’s Report from the Iowa Board of Education Portal.  Additional Information is provided to the Board of Change in Fund Balance and Cash Balances and Change in Cash Balances.  Overall Cash Balances increased by $1,450,000 with General Fund Cash contributing $956,000 to the change.  Operating Fund Balance increased for the year by $722,240.  Total Fund Balances increased by $1,076,000.

Emily Uhl moved to accept the Fiscal Year 2018 Treasurer’s Report as presented.  Seconded by Marianne Schlabach.  Motion carried 6-0.

Acceptance of Election Results

The Abstract of Votes from the August 28, 2018 special election was presented.    Emily Uhl was elected to fill the term vacated by George Schaefer to the November, 2019 election.  The votes were:  Emily Uhl 223 votes, Randy Billups 125 votes.

Denise Chittick moved to accept the election results as presented in the Abstract of Votes.  Seconded by Gabrielle Frederick.  Motion carried 6-0.

Formal Acceptance of School Board Member Resignation

Board President Pickard requested a motion to accept the resignation of Board Member Jim Hussey dated August 20, 2018.

Jodi Meader moved to accept the resignation of Jim Hussey from the Mid-Prairie School Board.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Adjournment (Sine Die) The Board President adjourned “sine die” the final meeting of the 2017-2018 School Board at 7:08 p.m.

NN moved to adjourn the meeting.  Seconded by SS.  Motion carried 6-0.

New Board of Education – Organization of the 2018-2019 Board

Board Secretary, Jeff Swartzentruber, called the meeting to order at 7:08p.m.

Oath of Office for Newly Elected Board Member

Board Secretary Swartzentruber administered the Oath of Office to Emily Uhl.

Swartzentruber turned the meeting over to former Board President Pickard for the next agenda item.

Appoint New School Board Member, Oath of Office

President Pickard opened the discussion with a request for names to be considered for the open School Board seat vacated by the recent resignation of Jim Hussey.

Pickard introduced the two interest parties to be appointed by the Board for the vacant seat.  Kristi Newton provided a statement to the Board about her background, goals and desire to serve the community.  Gerry Kahler also addressed the Board about his background, goals and desire to serve the community.  The person appointed will serve until the November 2019 School Board Election.  After discussion and questions of the potential appointees and Board members, Pickard called for a motion of nomination.  Pickard encouraged both to run at the next election no matter the outcome of tonight’s decision.

Marianne Schlabach moved to nominate Gerry Kahler for the vacant School Board seat held by Jim Hussey.  Jodi Meader seconded the motion.    Motion carried 6-0.

Oath of Office for Newly Appointed Board Member

Board Secretary Swartzentruber administered the Oath of Office to Gerry Kahler.

Former President Pickard turned the meeting back over to Board Secretary Swartzentruber for School Board Officer Elections. 

Nominations for President of the Board of Directors for the 2018-2019 School Year: Denise Chittick nominated Jeremy Pickard for President of the Board.  Additional nominations were requested by Swartzentruber, and there were none.   Seconded by Jodi Meader.  Motion carried 6-0 with Jeremy Pickard abstained from voting.

Nominations for Vice-President of the Board of Directors for the 2018-2019 School Year:  Gabrielle Frederick nominated Marianne Schlabach for Vice-President.  Additional nominations were requested by Swartzentruber, and there were none.  Seconded by Emily the motion.  Motion carried 6-0 with Marianne Schlabach abstained from voting.

The Oaths of Office were administered to Marianne Schlabach as Vice President and Jeremy Pickard as President of the School Board for the 2018-2019 School Year.

New Board President, Jeremy Pickard, continued the meeting as Chairman and President of the School Board.

Gabrielle Frederick moved to adopt the agenda as to amended—moving the Student Learning items of the agenda ahead of the Long and Short Term Planning agenda items.  Seconded by Gerry Kahler.  Motion carried 7-0.

Public Forum

Randy Billups spoke to the Board to clarify his recent actions and to clear the record on the recent Special Election and his intentions.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Finance Report

The Finance Report for August 2018 and the final report for June 2018 with all accruals;

Payment of Bills

The bills as listed for September 10, 2018, Hills Bank ACH Transactions for August 31, 2018;

Open Enrollment Requests

Nicole Seeman requests Sabrina Taylor (Grade 11), attend Mid-Prairie from Highland Community School District for the 2018-19 School Year;

Personnel Items

Contract issued to Jose Ayala, Assistant Boys Soccer Coach High School, $2,965.77 per season;

Contract issued to Kara Beatty, 7th Grade Volleyball Assistant Coach, $1,471.10 per annum;

Contract issued to Derek Kalm, 8th Grade Volleyball Assistant Coach, $1,471.10 per season;

Contract issued to Kara Beatty, 8th Grade Girls Basketball Coach, $2,471.45 per annum;

Fall Volunteer Coaches:

Justin Barthelman, Football Assistant Coach; $1,700 from Football Resale

Mark Dalton, Football Assistant Coach; $1,700 from Football Resale

Derek Yoder, Football Assistant Coach; $2,200 from Football Resale

Daren Lambert, Football Assistant Coach; $2,200 from Football Resale

Nate Carlson, Football Statistics; $250 from Football Resale

Fundraising Requests

Mid-Prairie Fine Arts Boosters request approval to raise funds by raffle of a donated quilt between September 1st and May of 2019 with proceeds to be used for Marching Band uniforms;

FCCLA requests approval to raise funds by the sale of Homecoming T-shirts from September 12th to 17th with proceeds to be used for chapter projects that serve the school, community and leadership events;

SPORT/GROUP requests approval to raise funds through ACTIVITY for FUNDS USED FOR (travel, expenses, and miscellaneous small equipment);

Approve Level I Investigators

Approved as Level I Investigators for physical and sexual abuse complaints are the following:

Amy Shalla

Bill Poock

Jay Strickland

Marc Pennington

Rachel Kerns

Robin Foster

Alternate:  Mark Schneider

Approve Additional Insured Booster Groups

The following associated entities are approved for inclusion in the District Liability and E&O Insurance Policies

Golden Hawks Wrestling Club

Mid-Prairie Athletic Boosters

Mid-Prairie Community School District Foundation

Mid-Prairie Fine Arts Boosters

Mid-Prairie Post Prom Committee

Mid-Prairie Student Boosters

Approve Fixed Asset Purchase

John Deer 318GR Skid Steer and Forks in the amount of $38,218.70, netted to $33,718.70 with trade in of Tractor 1070 as needed for 2018-19; 

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Fund for Academic Excellence Presentation

Superintendent Schneider introduced the teachers and committee members who were present to show the results of the six 2017-18 Grants made and outcomes experienced from the grants.  Frank Slabaugh led the group in the presentation with teacher input.  Terra Huber presented on Teaching Program through Virtual Robots.  Denise Busch and Frank Slabaugh were awarded a grant to acquire Sphero robots that allow the students to code commands from which physical outcomes can be observed—originally for the Middle School and then these were used in the two elementary buildings. Casey Leonard presented on the portable room divider for displaying art of her Middle School Art students.  Lauren DiGiorgio presented the details of the grant awarded to purchase warm up exercises for band students to use to warm up.  Deidra Baker presented on the grant awarded for the Algebra Tiles and explained the uses for Middle School and High School students.  Dain Jeppson discussed the Permanent Art Collection grant awarded to the High School.  The new grant cycle for 2018-2019 begins very soon with intent to received grant proposals and award grants by late October.

­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­High School Report

Principal Jay Strickland presented a report and update for the High School. This in depth presentation highlighted academic data, staff challenges—challenges for himself and building team for 2018-2019, professional learning plan for the year, teacher leadership, student leadership, and parent communication.  Strickland, Amy Shalla, and Glenda Seward discussed the Library Coffee Shop Project.

Long and Short Term Planning

Washington and Johnson County Conference Boards

The board discussed who the representatives for these boards will be for the 2018-19 School Year. Both boards work to approve the County Budget via the Assessor’s Office.  It is noted that Emily Uhl, Gabrielle Frederick are the Johnson County residents amongst the School Board Members.

Marianne Schlabach moved to appoint Jodi Meader as the School Board Representative to the Washington County Conference Board and Gabrielle Frederick as the School Board Representative to the Johnson County Conference Board.  Denise Chittick seconded the motion.    Motion carried 7-0.

IASB Assembly Delegate

The board discussed who the representative from this board will be for the 2018-19 School Year.  This year the delegate meeting will be Wednesday, November 14, 2018.

Gerry Kahler moved to appoint Gabrielle Frederick as the School Board Representative as the IASB Assembly Delegate.  Jodi Meader seconded the motion.    Motion carried 7-0.

Interest Based Bargaining School Board Representative

The board discussed who the representatives from this board will be for the 2018-19 School Year.  George Schaefer and Marianne Schlabach served in this capacity last year with approximately two meetings per month from October to March or April and scheduled to precede School Board meetings.

Gabrielle Frederick moved to appoint Emily Uhl and Marianne Schlabach as the School Board Representatives to the Mid-Prairie School District Interest Based Bargaining Committee for 2018-19 School Year.  Jodi Meader seconded the motion.    Motion carried 7-0.

Flexible Account Spending Resolution

Superintendent Schneider reviewed the resolution.  Following the Public Hearing on August 27, 2018, it was noted that a resolution would be brought to the board when the final carryover numbers were known for the Home School Assistance Program and the Teacher Quality Professional Development.  The amounts to be transferred are $32,035.00 and $1,648.82, respectively.  Schneider and Pickard encourage questions and discussion from the Board.

Roll Call Vote

Gabrielle Frederick moved to approve the Resolution 091018 and the creation of the Flexible Spending Accounts from excess unexpended funds in the Home School Assistance Fund of $32,035 and from the Teacher Quality Professional Development Fund of $1,648.82, totaling $33,683.82 as presented.  Jodi Meader seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

Gerry Kahler                      - yes

                                Jodi Meader                       - yes

                                Jeremy Pickard                 - yes

Marianne Schlabach       - yes

                                Emily Uhl                            - yes

                                Denise Chittick                  - yes

Motion carried 7-0.

28E Agreements with Clear Creek-Amana

Superintendent Schneider opened the discussion and explained the 28E Agreements proposed with Clear Creek-Amana.  One is a Curriculum Director employed by Clear Creek-Amana.  He would be shared with Mid-Prairie at 20%.  The second is a Social Work Coordinator employed by Mid-Prairie to be shared with Clear Creek-Amana at 20%.  There will be State Sharing Funds available to both districts because of these 28E Agreements.  Superintendent Schneider will bring some proposals for stipends for the employees we will share with Clear Creek-Amana.  The board asked questions on cost and benefit for doing this exchange.  It is about $13,000 net benefit to the District.

Emily Uhl moved to approve the two 28E Agreements with Clear Creek Amana to share positions for a Curriculum Director and a Social Work Coordinator for the 2018-2019 Fiscal Year effective July 1, 2018.  Denise Chittick seconded the motion.    Motion carried 7-0.

School Board Policy 210.2 - Board Meetings

Superintendent Schneider and Board President Pickard discussed the possible changes to the current policy.  Changes proposed include:  Meetings begin promptly at 6:15pm;  work sessions lead the agenda in every meeting, regular business would start at 7:15pm, and Principals would be present for all meetings during the work session time.  If these changes pass and the board wishes to opt back to the current format, that would be an option by reverting the proposed policy in the future. 

Marianne Schlabach moved to approve Policy 210.2 amended as presented on first reading.  Emily Uhl seconded the motion.    Motion carried 7-0.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members.  Let Jeff Swartzentruber know of your intention to attend.  He will complete registration(s) and arrange for transportation.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– This conference is open for registration and attendance by Board Members.  The Board has attended together on the middle date each year.  There is a need for someone to attend the delegate session on November 14th.  Let Jeff Swartzentruber know of your intention to attend.  He will complete registration(s) and arrange for transportation.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, September 24, at 7:00 p.m. at the Central Office Community Room.  Items on the Agenda include:  A work session with a tour of the District buildings; Special Education Deficit SBRC Resolution; Second Reading of Policy 210.2; Policy Statement 202.3 should be reviewed and modified.

Adjournment

The meeting adjourned at 9:06p.m.

August 27, 2018

Mid-Prairie Community School District     

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 27, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Jim Hussey (arrived at 7:02 p.m.), Chuck Freeman, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jim Hussey arrived at 7:02 p.m.

Also Present:  Mark Schneider, Jeff Swartzentruber

Jodi Meader moved to adopt the agenda as presented. Seconded by Denise Chittick.  Motion carried 6-0.

Public Forum

No one spoke. (Jim Hussey arrived at 7:02pm)

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Payment of Bills

The bills as listed for August 27, 2018 and prepaid bills;

Open Enrollment Requests

Mark and Bethany Lingard request Maudette Lingard (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2018-19 School Year;

Jessica Mumford requests Ryder Bunting (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2018-19 School Year;

Randy and Lisa Schnoebelen request Levi Schnoebelen (Grade 10), attend Mid-Prairie from Highland Community School District for the 2018-19 School Year;

Zack Johnson and Katherine Kalbach request Vivian Johnson (Grade 1), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Leon and Robin Schrock request London Schrock (Grade 10), and Luke Schrock (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

Patrick and Sarah Leonard request Jacob Leonard (Grade 12) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Cherie Miller, West Elementary Associate, $13.15 per hour;

Work Agreement issued to Dixie Conrad, West and East Elementary Schools Associate, $13.15 per hour;

Work Agreement issued to Lisa Steckly, Middle School Associate, $13.15 per hour;

Work Agreement issued to Sarah Gerst, High School Associate, $13.15 per hour;

Hourly Contract issued to Rachelle Jenkins, HSAP Parent Education Math Support, $25.00 per hour;

Fundraising Requests

Prom Committee requests approval to raise funds through the sale of Schwan’s food from September 17th to November 7th for use to host the Prom event in the Spring of 2019;

MP Band and Choir requests approval to raise funds through the sale of cookie dough from August 28th to September 12th for the Spring 2019 New York trip;

FFA Trip to National FFA Convention, Indianapolis, Indiana, October 23-26, 2018 – Approval for an out of state trip for FFA;

Marianne Schlabach seconded the consent items.  Motion carried 7-0.

Short & Long Term Planning

Second Reading – School Board Policies 402.2 Child Abuse; 903.1 Community Groups; 903.2 Volunteering 903.3

Superintendent Schneider reviewed the policy documents with the changes noted after the first reading.  Board President Pickard asked for questions and discussion.  Jodi Meader stated why she voted no at first reading of 903.2 as she thought 3 years was more reasonable than 2 years on renewal of background checks for volunteers.  After passage of the revised policies, the Board again expressed their great appreciation for the work of the community committee.

Gabrielle Frederick moved to approve on second reading Policy 402.2 Child Abuse Reporting as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Jodi Meader moved to approve on second reading Policy 903.1 Non-School Sponsored Community Groups as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Denise Chittick moved to approve on second reading Policy 903.2 Volunteers as presented.  Jim Hussey seconded the motion.    Motion carried 7-0.

Gabrielle Frederick moved to approve on second reading Policy 903.3 Visitors as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Employee Handbook

Superintendent Schneider discussed the need for an extensively revised Employee Handbook due to the change in Iowa law surrounding the streamlined collective bargaining legislation.  He also shared the two Master Contracts for Certified Staff and Classified Staff noting the changes and the three year length of each of the arrangements.  The Staff Handbook is presented for use by all employees.  He asked for questions and comments from the Board.  The Board asked questions for clarification on a number of items.  No action is required as this is an administrative function.

Finance

Public Hearing

Board President Pickard Opened the Public Hearing for Flexibility Accounts at 8:00pm.  No one spoke.  Pickard closed the Public Hearing at 8:04pm.

Business Manager Swartzentruber discussed the law passed by the Iowa Legislature which created provision to transfer certain unspent categorical funds to Flexibility Accounts for spending in subsequent Fiscal Years.  The first step in this process is to announce the District’s intentions via this Public Hearing for input and comment.  The Public Hearing Notice is included with the School Board packet on the Board website.  The spending parameters are proposed to be virtually the same as the Instructional Support Levy.  This means the hearing is on a resolution to expend funds from district’s Flexibility Account stated as, “Moneys received by the District for the Instructional Support Program may be used for the purpose of maintaining educational services including new textbooks, instructional materials, student health services, technology personnel, software, equipment less than $500, funding ongoing programs, meeting standards of accreditation of Iowa school districts, and implementing generally accepted accounting principles, including maintaining adequate spending authority and cash reserves.” These funds, in the range of amounts of $40,000 to $30,000 from Home School Assistance and $2,000 to $500 from Teacher Professional Development, were estimated to be unexpended and unobligated from the Home School Assistance Fund and the Teacher Quality Professional Development categorical funds.  Final numbers will be known at the time of the filing of the Certified Annual Report due to the Iowa Department of Education on September 15, 2018.  The Board discussed this concept and asked questions of Superintendent Schneider and Business Manager Swartzentruber.  A resolution will be brought after September 15, 2018.

Work Session

School Board Schedule and Format for 2018-2019

Superintendent Schneider and Board President Pickard discussed the format for the meetings for 2018-2019.  It is suggested that the Work Sessions happen at the beginning of meetings and the business/voting segments of the meeting follow the Work Sessions.  Principals would be present for both meetings in a month for the Work Session.  Start time of the meetings may be able to happen earlier if the format changes.  The Board agreed to discuss this further and look at the possibilities.

School Board Policy Review

Superintendent Schneider reviewed selected Policies in Series 400 with the Board.  Many have changed as a result of recent changes in the Collective Bargaining Legislation.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members.  Let Jeff Swartzentruber know of your intention to attend.  He will complete registration(s) and arrange for transportation.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– This conference is open for registration and attendance by Board Members.  The Board has attended together on the middle date each year.  There is a need for someone to attend the delegate session on November 14th.  Let Jeff Swartzentruber know of your intention to attend.  He will complete registration(s) and arrange for transportation.

Announcements and Suggestions for Next Agenda

The Board recognized Jim Hussey for 19 years of service as tonight’s School Board meeting is his last per his resignation dated August 20, 2018.  The Board will need to name a replacement by September 12, 2018.  A Public Notice will be published in The News over the next two weeks with a need to appoint a replacement by the September 10th meeting.

The Board expressed appreciation to Jim for his dedication and service.  He was presented with a plaque and a lifetime pass to Mid-Prairie events.

The next regular Board meeting will be on Monday, September 10, 2018, at 7:00 p.m. at the Central Office Community Room.  Next meeting items include:  Annual Meeting; Presentation by the Fund for Academic Excellence; and consideration to appoint a replacement School Board member

Adjournment

The meeting adjourned at 8:22 p.m.

August 13, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 13, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Jim Hussey, Gabrielle Frederick (arrived at 7:13 p.m.), Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None; Gabrielle Frederick (arrived at 7:13 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

Public Forum

Nicky Bauerkemper from Anita, Iowa addressed the board and noted the 45 class resources to the group she represents for educational use of staff in the District in the area of Child Abuse.  She thanked Superintendent Schneider for his acknowledgement of the gift and asked him to carry it to the education sessions for the staff.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of July 9, 2018 and August 6, 2018;

Finance Report

The Finance Report for July 2018;

Payment of Bills

The bills as listed for August 13, 2018, Hills Bank ACH Transactions for month of July 2018;

Open Enrollment Requests

Mike and Melody Gearheart request Aspen Gearheart (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Claudia Oseguera requests Sarai Oseguera Aguilar (Kindergarten), attend Mid-Prairie from Columbus Community School District for the 2018-19 School Year;

Richard Muller requests Josee Muller (Grade 7), attend Mid-Prairie from English Valleys Community School District for the 2018-19 School Year;

Michelle Shalla and Keith Hostetler request Phelan Hostetler (Grade 10) attend Washington Community School District from Mid-Prairie;

Derrick and Kim Cranston request Angelina Cranston attend Clayton Ridge Community School District from Mid-Prairie;

Personnel Items

Contract issued to Mark English, Bus Driver, $22.46 per hour;

Work Agreement issued to Mark English, Light Duty Mechanic, $19.00 per hour;

Work Agreement issued to Ron Swartzendruber, HS Associate, $13.15 per hour;

Work Agreement issued to Marci Stanfield, HS General Cook, $12.99 per hour;

Work Agreement issued to Monica Wood, HS General Cook, $12.99 per hour;

Resignation of Kara Beatty, Varsity Softball Coach, $5,584 per season, effective 8/3/2018;

Resignation of Linda Newell, Van Driver, $15.67 per hour, effective 7/24/2018;

Resignation of Grace Yoder, Bus Driver, $22.96 per hour, effective 01/18/2019;

Fundraising Requests

Mid-Prairie Student Boosters requests approval to raise funds through Annual Color Run from current to October 6, 2018 for continued improvement of student learning experiences and projects;

Morningside College Agreement for Internship, Field Experience, or Practicum Courses – Approval recommended and requested

Performance Therapies Agreement for 2018-2019 – Approval recommended and requested.

Denise Chittick seconded the consent items.  Motion carried 6-0.

Short and Long Term Planning

Presentation by the Community Committee on Volunteers

President Jeremy Pickard welcomed the committee co-chaired by Ryan Schlabaugh and Jack Seward to discuss their process, discussions and outcomes.  Jack Seward presented on behalf of the community committee.  He focused on the process of the 30 participants on the committee and spent time discussing the revised policies.  The committee recommends a number of significant changes to the current policies for consideration of the School Board.  Questions were asked by the Board of the Committee, and Staff Participants of the committee for clarification of definitions and policy language.  Discussion of whether the background checks should be every two years or every three years as 903.2 language was every 2 years.

Gabrielle Frederick arrived during this agenda item at 7:13 p.m.

First Reading of School Board Policies #402.2, Child Abuse; #903.1 Community Groups; #903.2 Volunteers; and #903.3 Visitors

Committee Co-Chair Jack Seward presented the revised policies for consideration by the School Board.

Jim Hussey moved to approve on first reading Policy 903.2 Volunteers as presented with the Green portion stating the background check will be covered by the District with donation accepted.  Gabrielle Frederick seconded the motion.    Motion carried 6-1.  Jodi Meader voted no.

Gabrielle Frederick moved to approve on first reading Policy 903.3 Visitors as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Marianne Schlabach moved to approve on first reading Policy 903.1Non-School Sponsored Community Groups as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Jodi Meader moved to approve on first reading Policy 402.2 Child Abuse Reporting as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

District Facilities Report

Superintendent Schneider and Lead Custodians Mike TeBockhorst-East Elementary; Bud Juilfs-High School; Jordan TeBockhorst-West Elementary; and Mark Kleese District Ground and Washington Township Building, and Maury Gallagher Shared Facilities Director with Clear Creek Amana presented the District Annual Facilities Report on condition of the facilities, projects completed over the summer, and future projects planned.  The board thanked the Custodians for the Facilities Report and accepted the report.

Finance

Public Hearing – 8pm – Instructional Support Levy

Board President Pickard opened the Public Hearing for comment on the Instructional Support Levy Proposed Action to be taken by the Board.  No one spoke.  Pickard closed the Public Hearing at 8:03pm.

Instructional Support Levy Resolution

Superintendent Schneider introduced the Levy Resolution to the Board.  This resolution allows the District to take the next steps to continue the Instructional Support Levy for another 5 years. During the next 28 days—to September 10, 2018, the Public can petition for a Special Election to decide if this continues.  If not the resolution will then become effective on September 11, 2018 for continuance on July 1, 2019.

Jim Hussey moved to approve the Instructional Support Resolution as presented by reading and summarizing from the resolution 081318.  Gabrielle Frederick seconded the motion.

Roll Call Vote    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                          Jodi Meader                      - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                          Emily Uhl                           - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

2018 2019 Depository Resolution

Superintendent Schneider presented the board with the annual required resolution on District Bank Depositories and limits and recommended the resolution for approval.

RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220.  The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.

 

                                                                Location of          Maximum Balance           Maximum balance in

Depository name                             Home Office      effect under prior            effect under this             

___________________             __________     resolution                           resolution                   .                                  

Bankers Trust Co. N.A.

(ISJIT)                                                    Des Moines          5,000,000                             5,000,000

Hills Bank Kalona                              Hills                        10,000,000                           10,000,000

Federation Bank                               Wellman                5,000,000                             5,000,000

CBI Bank & Trust                               Kalona                    2,000,000                             2,000,000

Gabrielle Frederick moved to approve the resolution as presented by reading from the resolution 08131801.  Jodi Meader seconded the motion.

Roll Call Vote    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                          Jodi Meader                      - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                          Emily Uhl                           - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

Flexibility Account Spending

Superintendent Schneider discussed the passage of the law in the 2017 legislative session effective for July 1, 2018.  As the District has unspent funds in two area, it is recommended that Public Hearing be set via Public Notice to call for a Public Hearing on August 27, 2018 at 8:00p.m. to gather input on the creation of Flexibility Accounts.

Jodie Meader moved to set Public Hearing date at 8pm on August 27, 2018 at 8:00p.m.  Denise Chittick seconded the motion.  Motion carried 7-0.

Board Development and Inservice Activities

Work Session on August 6th at Muscatine Community College with Board and Administrators was reviewed.  Board and Staff noted their appreciation for the session.

IASB Convention is November 14th through 16th.  Normally, the Board goes together for the middle day of the convention.  It was suggested that members check calendars and begin to plan for attending the session in November.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 27, 2018, at 7:00 p.m. at the Central Office Community Room.  Next Meeting will include:  School Board Policy Review, and Flexible Accounts Public Hearing.

Jim Hussey announced his intention to resign from the School Board after 19 years of service with a letter dated August 13, 2018.  No final date has been set for when this resignation will become effective.  It was discussed that a specific date may be best at the August 27, 2018 School Board meeting and initiated by Mr. Hussey.

Adjournment

The meeting adjourned at 8:35p.m.

August 6, 2018--SPECIAL MEETING

Mid-Prairie Community School District   

Kalona, Wellman, West Chester

Board and Administrative Staff Retreat at Muscatine Community College, Muscatine, IA

August 6, 2018 – 5:30 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:  Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard,  Marianne Schlabach, and Emily Uhl.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, Amy Shalla, Jay Strickland, Rachel Kerns, and Kristan Hunter.

Jim Hussey moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

Work Session

Real Colors Training – Kristan Hunter led the Board and Staff in the Real Colors exercise, sharing, and discussion.

Overview of Administrative Team Retreat – Superintendent Schneider and the Principals gave an overview and recap of their retreat held August 1st to August 3rd of 2018.

Goal Setting Session – Board President Pickard and Superintendent Schneider led the group in discussion of questions related to strengthening relationships within the groups—Board to Board, and Board to Staff.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 13, 2018, at 7:00 p.m. at the Central Office Community Room.

Adjournment

Emily Uhl made a motion to adjourn the meeting.  Seconded by Marianne Schlabach.  Motion carried 7-0.

The meeting adjourned at 10:01 p.m.

July 9, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 9, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

Public Forum

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 11, 2018, revised from published in Newspaper and June 25, 2018;

Finance Report

The Finance Report for June 2018 initial;

Payment of Bills

The bills as listed for July 9, 2018, Hills Bank ACH Transactions for the month of June 2018, and prepaid bills;

Open Enrollment Requests – None presented for approval

Personnel Items

Contract issued to Chris Kern, MS 7th Grade Football Coach, $3,110 per season;

Contract issued to Elizabeth Harris, HS Cheerleading Coach, $2,647 per season;

Work Agreement issued to April Crane-Brady, MP West Associate, $13.53 per hour;

Work Agreement issued to Karen Fair, HS Associate, $13.46 per hour;

Work Agreement issued to Mikayla Bringman, MP West Associate, $13.15 per hour;

Work Agreement issued to Lori Schrock, MS Associate, $13.15 per hour;

Work Agreement issued to Krista Thornton, MS Associate, $13.15 per hour;

Fundraising Requests – None presented for approval

Grant Wood AEA PowerSchool Agreement

The contract with GWAEA for the 2018 2019 School Year is presented for approval and signature

Jodi Meader seconded the consent items.  Motion carried 6-0.

Short Term and Long Term Planning

Formal Acceptance of School Board Member Resignation

President Pickard stated that George Schaefer, School Board member and Board Vice President submitted his resignation on the morning of June 25, 2018.  The resignation was not in time to be a part of the June 25, 2018 School Board Meeting Agenda.  Action is requested to accept Mr. Schaefer’s resignation.

Jim Hussey moved to regretfully accept the resignation of Mr. George Schaefer effective June 25, 2018.  Denise Chittick seconded the motion.    Motion carried 6-0.

Appointment of a New School Board Member

President Pickard presented this agenda item.  A public announcement was in The News newspaper the past two weeks with a request for names of people to be considered to replace Mr. Schaefer on the board until the next School Board Election in November of 2019.  Randy Billups, one of the interested parties spoke briefly to the board.  Emily Uhl, a second person interested in the position, was unable to attend this evening due to prior commitments.  Background on Uhl was shared by Jim Hussey as a refresher to the rest of the School Board.

Jim Hussey moved to appoint Emily Uhl to fulfill the remaining term of seat vacated by Mr. Schaefer.  Denise Chittick seconded the motion.    Motion carried 5-1.  Jodi Meader dissented.

Elect a School Board Vice-President

President Pickard requested nominations to fill the role of Vice-President of the School Board until the September reorganization meeting at which time the new School Board Officers will be elected for the upcoming School Year of 2018-2019.

Jim Hussey moved to appoint Marianne Schlabach as School Board Vice President.  Denise Chittick seconded the motion.    Motion carried 6-0.

Board Secretary Swartzentruber administered the oath of office to Marianne Schlabach as the new School Board Vice President.

East Elementary School Space Needs

Superintendent Schneider directed the Boards attention to the document that contains four options to resolve the classroom needs at East Elementary for the coming School Year and beyond.  These options are presented as a temporary solution until the Facilities Planning Committee brings their recommendations to the Board within the next year to 18 months.  The Board asked questions for clarification on each option.  The option recommended to the Board is Option 2—it will keep all sections of classes and the Music class taught by Heather Hershberger within the East Elementary building for the 2018-2019 School Year.  This will allow for planning for a better near and long term solution.   The Board asked Music Teacher, Heather Hershberger, her impressions and initial thoughts which she provided.  The board supports following the recommendation of Option #2 with the understanding that it is not ideal and that it is temporary for one year.

2017 2018 Central Office Employee Audit Review

President Pickard presented a letter dated June 15, 2018 to the Board from Bontrager Tax, Accounting, and Consulting LLC that reports on the review of Superintendent Schneider’s work area while on vacation.  Superintendent Schneider presented a similar letter from Bontrager Tax dated November 15, 2017 that reports on the review of Business Manager Swartzentruber’s work area while on vacation.  These activities are new in the 2017 2018 School Year and are completed during a mandatory one week break in service.  This is another step in maintaining transparency of operations.  Details of the steps taken were provided to the Board.  Both letters reporting the independent reviews provided insights into procedures performed and the observed outcomes.

28E Agreement with English Valleys CSD for HSAP Services

Superintendent Schneider introduced the agreement.  The two districts signed an agreement in 2016 for services for the past two school years.  Recently, there has been increased activity within the Home School constituency in the English Valleys School District.  This activity resulted in a meeting with Mid-Prairie Home School leadership and English Valleys Superintendent where the programs were reviewed.  English Valleys requested an updated document for signature.  The English Valleys School Board will meet later this week to sign the document effective for the 2018 2019 School Year and beyond.  The recommendation is that we also approve and sign the document to keep the relationship on solid ground. 

Jodi Meader moved to approve the 28E Agreement with English Valleys CSD for HSAP services as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Light Duty Bus and Vehicle Mechanic

Superintendent Schneider provided background for this focus on maintenance of buses and vehicles in the District.  This is a new opportunity to centralize these activities to one person.  Currently there are three people who do this on an as needed hourly basis.  The position responsibilities and cost factors were shared and discussed.

Gabrielle Frederick moved to approve the creation of a position for a light duty bus and vehicle mechanic as recommended.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Instructional Support Levy

Superintendent Schneider reviewed the Instructional Support Levy and options for Board extension for 5 years or for a public election to extend for 10 years.  This was initially introduced at the February 26, 2018 meeting and then reviewed at the March 19, 2018 meeting.  Consider whether or not to move ahead with the renewal by Board action for 5 years was discussed along with the first of two required resolutions.  The current Instructional Support Levy will expire on June 30, 2019.  It is also required that a Public Hearing is held in the time between the two resolutions.  The first resolution is presented for consideration at this meeting.  The Board extension resolution comes with the understanding that citizens have the right to petition for a public election should they desire such action.  By passing a resolution as the next step, the District provides maximum time for a petition and next steps should an election be required.

Jim Hussey moved to approve the resolution 070918 for the Consideration of Continued Participation in the Instructional Support Levy Program for an additional period of five years beginning with the 2019-2020 Fiscal Year as presented.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                           Jodi Meader                     - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

School Board Policies – 505.5 Graduation Requirements and 604.6 Instruction at a Post-Secondary Educational Institution

Superintendent Schneider the policies for approval on second reading and asked if there were any questions or proposed additional changes for consideration.

Gabrielle Frederick moved to approve the second reading of Board Policy 604.6 Instruction at a Post-Secondary Educational Institution as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Gabrielle Frederick moved to approve the second reading of Board Policy 505.5 Graduation Requirements as presented.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

IASB Legislative Priorities

Superintendent Schneider directed the Board’s attention to the 2018 IASB Legislative Resolutions document on the website that indicate the legislative priorities for IASB for the 2018-2019 School Year and the accomplishments of the 2017-2018 School Year.  The IASB requests each participating School Board to submit a prioritized list of the legislative priorities for the upcoming legislative session.  The board discussed the list at length and narrowed the list to 5 items.  These items include:

  • #7 Mental Health
  • #12 Teacher Leadership and Development
  • #15 Alternative Licensure
  • #19 School Funding Policy
  • #27 SAVE (Secure an Advanced Vision for Education)

Jim Hussey moved for the School Board to approve the list of Legislative Priorities numbers 7, 12, 15, 19, and 27 as briefly described above.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Volunteer Policy Update

Jeremy Pickard stated that the next Committee meeting on the Volunteer Policy is Tuesday, July 10th and that there has been no meeting since the June 25th School Board Meeting.   The goal for tomorrow evening’s meeting is to begin honing in on the issues that are the highest priorities of the committee.  The plan is still to bring a recommendation by the August 13, 2018 meeting for first reading.

Work Session

Board Policy Review, Series 400, Employees

The Board tabled this agenda item in view of the upcoming review and acceptance of an expanded employee handbook.

Board Development and Inservice Activities

School Board and Administrator Retreat – It is confirmed that the retreat will be Monday, August 6th from 5:30pm to 8pm at the Muscatine Community College at 152 Colorado Street, Muscatine, Iowa, hosted by Board President Pickard.  Agenda items were discussed.

Announcements and Suggestions for Next Agenda

The next regular board meeting will be on Monday, August 13, 2018, at 7:00 p.m. at the Central Office Community Room.  Tentative agenda items include:  The Depository Resolution for 2018-2019; ISL Resolution and Next Steps; Swear in Emily Uhl as a new Board Member; Annual Facilities Report; School Board Policy, Series 400, Review and Handbook; and Annual Report Statistics (September).

Adjournment

The meeting adjourned at 8:22 p.m.

June 25, 2018

            Mid-Prairie Community School District                  

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 25, 2018 – 7:02 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  George Schaefer.

Also Present:  Mark Schneider, Jeff Swartzentruber, Marc Pennington, and Robin Foster.

Marianne Schlabach moved to adopt the agenda as amended to Item E. on a Board Vacancy.  Seconded by Jodi Meader.  Motion carried 6-0.

Public Forum

No One Spoke.

Consent Items

Jim Hussey moved to approve the following consent items.

Payment of Bills

The bills as listed for June 25, 2018 and prepaid bills;

Open Enrollment Requests

Josephine Neglia requests Jean Christian (Grade 9), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Jody Gossen requests Nala Gossen (Kindergarten) and Sophia Gossen (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2018-19 School Year;

Scott and Carla Seele request William Seele (Grade 5) attend Mid-Prairie’s Home School Assistance Program from West Liberty Community School District for the 2018-19 School Year;

Caleb and Amanda Stamp request Joshua Stamp (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from XX Community School District for the 2018-19 School Year;

Personnel Items -- None

Fundraising Requests -- None

NIACC Contract for Educational Services

A contract for Concurrent Enrollment Career Link Programs and Courses for the 2018-2019 School Year is presented for signature and approval. 

Marianne Schlabach seconded the consent items.  Motion carried 6-0.

Student Learning

District Annual Report

Superintendent Schneider introduced Kristan Hunter, Curriculum and Professional Development Coordinator, to present the 2017-2018 District Annual Report. The first section of the report reviewed the Student Growth Data Report/Student Achievement.  The second section is focused on continuing to tell the District stakeholders’ Mid-Prairie’s story in a refreshed way that showcases our successes.  The Board expressed appreciation for the Annual Report.  It will printed and released in the Fall of 2018.

MS Handbook Changes

Marc Pennington, Principal for Mid-Prairie Middle School reported on the changes to the handbook for 2018-2019 School Year. 

Jim Hussey moved to accept the Middle School Handbook Changes for the 2018-2019 School Year as presented.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Mid-Prairie East Elementary Space Needs

Superintendent Schneider and Robin Foster, Principal for Mid-Prairie East discussed the need for additional space at East Elementary with the increased need as we move to 6 sections of Kindergarten and First Grade for 2018-2019 School Year.  Music Education will be most affected.  Four options were discussed at some length.  Heather Hershberger, East Elementary Music Teacher, discussed the approach to teaching music and the sense of community that music brings to the students and their families.  Foster and Schneider asked the Board which alternatives/options might be places to focus research efforts.  Three options and steps to review those options were discussed by the Board with Administrators. Direction was given to return with a report and recommendation.

Volunteer Policy Update

Jeremy Pickard asked the Board members who are on the committee to share their impressions of the work of the committee and progress.  The reports were positive.  The goal is by the next meeting is to begin honing in on the issues that are the highest priorities of the committee.  The plan is still to bring a recommendation by the August 13, 2018 meeting.

Finance

Dairy Bids

Business Manager, Jeff Swartzentruber, presented the Dairy Bids for the 2018-2019 School Year.  This year we also elected to insert 4 one-year extensions to the contract.  The two bidders came in very close in price with analysis completed to see the exact dollar difference.  The dollar difference between the two bidders would be less than $530.  The second lowest bidder, Prairie Farms, Inc. is the current vendor.  Since the bids are so close, consideration must be given to the implementation of the change of the replacement of supplied coolers and custodial costs.  Swartzentruber recommends that we stay with Prairie Farms, Inc. for the 2018-2019 School Year.  The Board discussed the ramifications of a functional tie and the Board Policy on bids and consideration of received bids.

Jim Hussey moved to approve Prairie Farms, Inc. as the provider of Dairy to the District for the 2018-2019 School Year as recommended by Administration.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Student Activity Fund Transfer Resolution

Swartzentruber presented this resolution.  Protective Equipment purchases for athletes are intended to come from the Activity Fund.  This resolution allows for a transfer of funds from the Operating Fund to the Activity Fund to cover this cost.  The liability to the District if the equipment is not purchased is a consideration.  This transfer does reduce District Spending Authority.  Spending so far in the current year totals $8,237.56.

Gabrielle Frederick moved to approve the Resolution number 020180625 of the Board of Directors of Mid-Prairie Community School District to approve the transfer of up to $10,500 from general fund to the student activity fund for expenditures that occur between July 1, 2017 and June 30, 2018 for protective and safety gear required for athletic completion.  Jodi Meader seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes

                           Jim Hussey                     - yes

                           Jodi Meader                    - yes

                          Jeremy Pickard                - yes

                          Marianne Schlabach        - yes

                         George Schaefer              - absent

                         Denise Chittick                  - yes

Motion carried 6-0.

­­­­­­­­­­­­­­­­­­­­

Board Development and Inservice Activities

School Board Retreat is Monday, August 6th from 5:30pm to 8pm.  Pickard offered to host at the Muscatine Community College at 152 Colorado Street, Muscatine, Iowa.  Agenda items should be emailed to Pickard and/or Schneider.

IASB Legislative Priorities are forthcoming.  While these have not been posted to the IASB website, a goal to address these at the July meeting was discussed.  Superintendent Schneider will put the Legislative Priorities on the Board website as they become available.

Announcements and Suggestions for Next Agenda

Board Vacancy

George Schaefer announced his resignation from the Board this morning, June 25, 2019.  Pickard discussed the process of naming a replacement.  Discussion of Notice to the Public took place and will be placed for 2 weeks in the News.  Names will be considered at the July 9, 2018 meeting.  Also discussed the need to have an election for a Vice President to replace Schaefer until the new year for the Board begins in the second meeting in September.

The next regular Board meeting will be on Monday, July 9, 2018, at 7:00 p.m. at the Central Office Community Room.  Agenda items for consideration include:  Name a new Board Member to replace George Schaefer’s resignation; Short-term election of a Board Vice President; ISL Levy Action; Second Reading of Policies 505.5 and 604.6; Update from Volunteer Policy Committee on Policy 903.2; IASB Legislative Priorities, Facilities Report; East Elementary space needs.

Adjournment

The meeting adjourned at 9:23 p.m.

June 11, 2018

 

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 11, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick (arrived at 7:03 after Agenda adopted), Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  Jim Hussey.

Also Present:  Jeff Swartzentruber, Robin Foster, Bill Poock, Amy Shalla and Jay Strickland.

Administrators Absent:  Mark Schneider, and Marc Pennington

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

Gabrielle Frederick arrived at 7:03 p.m.

Public Forum

Gary Fisher of Fisher Insurance spoke to the Board about the Mid-Prairie’s Worker’s Compensation experience.  Mid-Prairie is an IASB Safety Group leader with our Worker’s Compensation history.  .

Jeff Swartzentruber, Business Manager and Board Secretary for MP, spoke to recognize the School Board.  The month of May was School Board Recognition Month as set aside by IASB.  MPEA recognized Board Members at the May meeting.  A Certificate of Recognition was placed at your seat tonight signed by Mark Schneider and Joan Corbin, President of IASB.

Consent Items

George Schaefer moved to approve the Personnel Items.  Jodi Meader moved to approve the remainder of the consent items.

Minutes of Previous Meetings

The minutes of May 14, 2018;

Finance Report

The Finance Report for May 2018;

Payment of Bills

The bills as listed for June 11, 2018, Prepaid Bills, and Hills Bank ACH Transactions for the month of May 2018;

Open Enrollment Requests

Scott and Angela Sotelo request Kylee Sotelo (Grade 11), attend Mid-Prairie High School from Washington Community School District for the 2018-19 School Year;

Tom and Laura Ebinger request Mary Ebinger (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Dave and Colleen Lutsko request Asher Lutsko (Kindergarten) and Josiah Lutsko (Grade3) attend Mid-Prairie’s Home School Assistance Program from West Liberty Community School District for the 2018-19 School Year;

Reed Fisher and Ashley Cory request Noah Fisher (Grade 7) and Tabitha Fisher (Grade 4) attend Keota Community School District from Mid-Prairie Community School District;

Personnel Items

Contract issued to Danielle Ramsey, District Librarian, $38,016.00 per annum;

Contract issued to Amanda Smith, Early Childhood Special Education Teacher, $38,016.00 per annum;

Contract issued to Katherine Sieren, MPMS Special Education Teacher, $48,715.00 per annum;

Contract issued to Katelynn Axmear, MP West Kindergarten Teacher, $38,016.00 per annum;

Contract issued to Kurtis Broeg, HS ELP Teacher and Work Experience Coordinator, $58,990.00 per annum;

Contract issued to Rebecca Yoder, ELP K-8 Teacher, $38,016.00 per annum;

Contract issued to Mariah Swartzentruber, MS 7th Grade Softball Coach, $1,760 per Season 2018;

Contract issued to Natalie Silbaugh, HS Fall Musical Director, $3,178.00 per annum;

Contract issued to Natalie Silbaugh, HS Spring Play Director, $3,178.00 per annum;

Contract issued to Natalie Silbaugh, HS Assistant Speech Coach, $2,060.00 per annum;

Contract issued to Christine Meader, HS Head Speech Coach, $2,942.00 per season;

Contract issued to Christine Meader, HS Spring Play Assistant Director, $2,060.00 per season;

Contract issued to Heather Hershberger, HS Fall Musical Assistant Director, $2,306.00 per annum;

Contract issued to Andrea Farrier, HS 9th Grade English Teacher Part-time, $6,350.00 per annum;

Contract issued to Traci Waterhouse, MP West and MS Nurse 0.8FTE, $33,558 per annum;

Work Agreement issued to Katy Debler, MP East Media Secretary, $13.40 per hour;

Work Agreement issued to Deb Kleese, MS Secretary and MS Associate, $15.66 per hour Secretary, $14.87 per hour Associate;

Work Agreement issued to Oralia Espinoza, MS Media Secretary, $13.72 per hour;

Work Agreement issued to Candelina Helmuth, HSAP Library Media Secretary, $13.40 per hour;

Work Agreement issued to Melanie Saresky, HS General Cook, $12.99 per hour;

Work Agreement issued to Kimberlea Troyer, MS General Cook, $12.99 per hour;

Teacher Leader Contracts Issued for 2018-2019 School Year:

Maureen Gingerich, MP West TLC Engagement Strategist, $2,867 per annum;

Leanne Bender, MP West TLC PBIS Coordinator, $2,867 per annum;

Jill Hartsock, MP West TLC Model Literacy Teacher, $2,867 per annum;

Schulyer Snakenberg, HS TLC Data Coordinator, $2,867 per annum;

Sara Puttmann, HS TLC Model Technology Teacher, $2,867 per annum;

Pete Cavanagh, HS TLC Model Seminar Teacher, $2,000 per annum;

Anna Nelson, HS TLC Model Seminar Teacher, $2,000 per annum;

Sarah O’Rourke, HS TLC Model Seminar Teacher, $2,000 per annum;

Krista Stutzman, HS TLC Model Seminar Teacher, $2,000 per annum;

Denise Busch, MS TLC Engagement Strategist, $2,867 per annum;

Melissa O’Rourke, MP East TLC PBIS Coordinator, $2,867 per annum;

Lori Simon, MP East TLC Engagement Strategist, $2,867 per annum;

Jill Poock, MP East TLC Model Literacy Teacher, $2,867 per annum;

Jessica Jones, HS TLC Professional Partner, $1,000 per annum;

Sarah Aldrich-Reitz, MS TLC Blended Learning Teacher, $1,911 per annum;

Ellen Land, MS TLC Blended Learning Teacher, $1,911 per annum;

Jessica Swartzentruber, MS TLC Blended Learning Teacher, $1,911 per annum;

Ashley Bartels, MS TLC Model Teacher Advisory, $1,911 per annum;

Michelle Bessman, MS TLC Model Teacher Advisory, $1,911 per annum;

Daren Lambert, MS TLC Model Teacher Advisory, $1,911 per annum;

Melissa Gerot, MP East TLC Professional Partner, $1,000 per annum;

Rebecca Droll, MP East TLC Professional Partner, $1,000 per annum;

Melody Black, MP West TLC Professional Partner, $1,000 per annum;

Karen Bender, MP West TLC Professional Partner, $1,000 per annum;

Jaclyn Greiner, MP West TLC Professional Partner, $1,000 per annum;

Dianna Geiger, MP West TLC Professional Partner, $1,000 per annum;

Jennifer Riggan-Sexton, MS TLC Professional Partner, $1,000 per annum;

Glenda Seward, MP West/HS TLC Professional Partner, $500 per annum;

Frank Slabaugh, MP East/MS TLC Professional Partner, $500 per annum;

Resignation of Dustin Miller, District ELL Teacher, $36,831 per annum, effective End of the 2017-18 School Year;

Resignation of Deanna Bertelli, Middle School Associate,  $14.67 per hours, effective End of the 2017-18 School Year;

Resignation of Sophia Chmaruk, High School Boys Assistant Soccer Coach, $2,956 per season, effective End of the 2017-18 School Year;

Resignation of Josey Ayala, Middle School Soccer Coach, $2,217 per season, effective End of 2017-18 School Year;

Fundraising Requests

Mid-Prairie Strength and Conditioning requests approval to sell T-Shirts through the online store from May 23rd to June 7th to provide for equipment, staffing of weight room, weights, and T-shirts;

Mid-Prairie Football requests approval to conduct a Player Auction on August 17th to provide for volunteer coach payments, new uniforms, coaches apparel, and other on-going items not covered by budget;

Mid-Prairie Boys Basketball requests approval to conduct a basketball camp for the week of June 18th to June 21st, charging a fee per camper with funds used for jerseys, coaching apparel, and coach camp stipends;

Mid-Prairie Junior Class request approval to hold a High School Dance on September 7th to raise funds for the 2019 Prom;

Contract for Students Served by Iowa City Community School District at University of Iowa Hospital and Clinics for the 2017-18 School Year

Approved for Signature;

ALC Graduates

The following students are recommended to be Summer 2018 Graduates of the Alternative High School:  Mr. Noah Meek; Mr. Andrew Short; Ms. Nichole Stout, and Mr. Paul Wittke.

Marianne Schlabach seconded the Personnel items.  Motioned carried 5-0 with Jodi Meader abstaining.  Denise Chittick seconded the remainder of the consent items.  Motion carried 6-0.

Student Learning

Social Studies Curriculum

Kristan Hunter, Mid-Prairie Curriculum/Professional Learning Leader, and the Social Studies Curriculum team represented by Kerri Bell presented on their work and preparation for implementation starting in the 2018-19 School Year and continuing over a 4-year period.  They are requesting $2,500 for the pilot project costs. This is usually in a 7-year cycle.  The Board questioned the resources needed in the next years as the pilot amount is quite low.  Some of the High School resources required were presented by Pete Cavanagh and Natalie Silbaugh in concept form of what they would like to have the students leave with at the end of an academic year using standards established by Iowa.  Secondary total is projected to $23,500.00 for the whole 7-year cycle.  In the next year they will be able to better estimate financial resource requirements in the remaining 3 years.

Gabrielle Frederick moved to approve initial implementation of the Social Studies Curriculum beginning in the 2018-19 School Year at a cost of $26,000.00 for grade K-12 as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

Handwriting Curriculum

Kristan Hunter and the Handwriting Curriculum team represented by Kerri Bell presented on their work and preparation for implementation starting in the 2018-19 School Year.  They focused on the impact of developing fine motor skills, retention, and criterion for the curriculum.  The projected cost for a 7-year cycle is projected to be $57,424.00 for 32 classrooms Preschool through Fourth Grade.  Clarifying questions were asked by the Board about the source of funds and what might be given up, if anything.

George Schaefer moved to approve implementation of the Handwriting Curriculum beginning in the 2018-19 School Year at a cost of $57,424.00 over seven years as presented.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

School Board Policy 903.2 – Community Resource Persons and Volunteers

Ryan Slabaugh and Jack Seward, Community Representatives and Co-Chairs of the Committee, presented the process and outcomes of the committee as they prepare a new policy statement for the School Board’s consideration.  Board representation on the committee includes Marianne Schlabach, Denise Chittick and Jodi Meader.  These Board members shared their impressions of the process and the broader questions.  The Board thanked the group for their investment in the process.  The group is targeting an August 13th date for a first reading of a new/revised policy.

Full-Time Contract for HSAP and Fifth Grade Instrumental Music

Rachel Kerns, HSAP Director and Norman Brooks Band Director for 5th Grade and Home School presented the concept and statistics for taking Mr. Brook’s position from 0.8 FTE to 1.0 FTE due to the increasing needs of HSAP Fine Arts Program 2 days per week.  Part of this expansion is for a “Fine Arts Fridays”.  Additional total cost to move to a 1.0 FTE is $14,600.  If the extras above contract paid in 2017-2018 School Year are considered, the net increase would be $9,700 for 2018-2019.  Costs would be allocated between 5th Grade and HSAP.

Jodi Meader moved to approve increasing the contract for HSAP and Fifth Grade Instrumental Music from a 0.8 FTE to a 1.0 FTE for the 2018-19 School Year at an additional net cost of $9,700.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Administrative Reports

Principal Robin Foster presented an extended update for East Elementary.  The focus of the presentation was on PBIS at the Elementary Schools—a 3-year overview—and then she discussed the process that Superintendent Schneider used to interview teachers in the MP East, MP West, and Middle School buildings to find positives and possible improvements from the first year in grade-like attendance centers.

Parent/Student handbook Changes

Principals Strickland, Shalla, Foster and Poock presented their 2018-19 Handbooks for their buildings and highlighted changes.  High School had no major changes although there are a number of smaller clean up items.  Elementary schools shared the very minor changes on their common handbook.  Alternative Learning Center also had minor changes.  There was a time of questions by Board members of the Administrative Team.

Jodi Meader moved to accept the 2018-19 Handbooks for the buildings as presented.  Denis Chittick seconded the motion.    Motion carried 6-0.

School Board Policies – 505.5 Graduation Requirements and 604.6 Instruction at a Post-Secondary Educational Institution

Principal Strickland and Principal Shalla presented the proposed changes for consideration as highlighted in the documents.

George Schaefer moved to approve the first reading of Board Policies 505.5 as presented.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Gabrielle Frederick moved to approve the first reading of Board Policies 604.6 as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

Physical Education and Health Waiver

Principal Strickland discussed the background and resulting need for a PE and Health Waiver to be submitted to the Department of Education.  Time was allocated for public input, no one from the public spoke.  The Waiver will be submitted for the 2017-2018 School Year and for the 2018-2019 School Year.   

Marianne Schlabach moved to approve the Physical Education and Health Waiver Submittal as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

MPEA Contract Language Approval

Jeff Swartzentruber, Business Manager, discussed the recent changes of the MPEA and MPESSA Master Agreements that take effect on July 1, 2018.  The Associations ratified the language by a nearly 95% vote in the affirmative on May 21st.  The three-year agreement was signed on May 22nd by the Associations President and by Mark Schneider as Chief Negotiator for the District.  The documents were reduced from 49 and 39 pages to 24 and 28 pages, respectively. Most of the changes were a result of the removal of content that are now illegal subjects of bargaining under the new State law.  Additionally, it was the intent of the group to try to begin to match up the documents for content, although the formats of the previous documents were retained.  Page 15 of the MPEA document was shared to discuss the 3 year duration and the allowance of opening the document annually to negotiate compensation.  Swartzentruber asked Board Members Schaefer and Slabach if they wished to make additional comments in their roles as School Board representatives on the Interest Based Bargaining Committee.

George Schaefer moved to approve the MPEA and MPESSA contract language as presented for the three year period of 2018 to 2021.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Finance

Fuel and Dairy Bids

Business Manager Swartzentruber directed the Board to two memos written by him dated May 8, 2018 and May 22, 2018 related to Fuel Bids.  We provided opportunity in the previous contract to extend these agreements for one additional year.  Based upon the contents of pricing in the memo of May 22, 2018, Swartzentruber and Hartley recommended we continue our vendor relationships with Agriland FS, Inc. for Diesel Fuel and Home Gas, Inc. for Propane Fuels for the 2018-2019 School Year.  Home Gas, Inc. has requested that the contract period be July 1, 2018 to June 30, 2019 from September 1, 2018 to August 31, 2018 in order to sync up the contracts to their contracted relationships.

Dairy Bids are due to be returned and opened on June 21st.  A recommendation for accepted bid for Dairy will be brought the Board at the June 25th School Board Meeting.  We are requesting a one year bid with the option to extend for 4 additional years based upon pricing and service considerations. 

Denise Chittick moved to approve extending the contract for one additional year in the 2018-19 School year to the two current vendors—Agriland FS, Inc. for Diesel Fuel and Home Gas, Inc. for Propane Fuel.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Middle School Renovation Bids

Business Manager Swartzentruber directed the Board to a memo dated June 6, 2018 that outlines the Middle School Kitchen Project for both remodeling and purchase of kitchen equipment.  Chris Schlabach Construction, Inc. is the low bidder on the remodeling project with a bid of $33,386.10.  Rapids Foodservice Contract and Design is the low bidder for equipment at $103,681.00.  All of the remodel project will be taken from SAVE funds while the equipment will be split between SAVE and Nutrition funds.

Gabrielle Frederick moved to approve Middle School building renovations project bid by Chris Schlabach Construction, Inc. for $33,386.10.  Denise Chittick seconded the motion.    Motion carried 5-0 with Marianne Schlabach abstained.

Marianne Schlabach moved to approve the kitchen equipment quote from Rapids Foodservice Contract and Design for $103,681.00.  Denise Chittick seconded the motion.    Motion carried 6-0.

WCRF Grant Application Resolution

A Mini-Grant application deadline of June 20, 2018 brings this resolution to the Board.  No matching funds are required for a Mini-Grant.  Growing Relationships through a School Garden Grant intends to put a Garden at West Elementary School if funded.  The Resolution:

WHEREAS, the Washington County Riverboat Foundation has grant funds available that target Community Development and Beautification, Economic Development, Arts and Education, Human and Social Needs, and

WHEREAS, the Washington County Riverboat Foundation has a grant application cycle that ends June 20, 2018, and

WHEREAS, the Mid-Prairie School District is supportive of these targets for improvements to the community and County, and

WHEREAS, one or more applications from the Mid-Prairie School District and/or from organizations with projects that will take place on school property, will be submitted to the Washington County Riverboat Foundation by the June 20, 2018 deadline,

NOW THEREFORE BE IT RESOLVED by the Board of Education of the Mid-Prairie School District that the Mid-Prairie School District authorizes the following grant applications to be submitted to the Washington County Riverboat Foundation for the June 20, 2018 application cycle:

1.            Growing Relationships Through a School Garden

                Grant Request $1,476.92 – Total Project Cost $1,476.92 (not to exceed $2,000.00)

Gabrielle Frederick moved to approve the resolution 061118 as printed above by reading portions.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes

     Jim Hussey                     - absent

                           Jodi Meader                    - yes

                           Jeremy Pickard               - yes

                           Marianne Schlabach       - yes

                           George Schaefer             - yes

                           Denise Chittick                 - yes

Motion carried 6-0.

Board Development and Inservice Activities

School Board and Administrator Retreat – A date of August 1, 2018 is suggested for a retreat with the School Board and Administrator from 5:30pm to 8pm.  The location will be determined after a date is firmed up.  As one Board Member is not able to attend, it is suggested that an alternative date of Monday, August 6th, is tentative alternative date and location.  Initial agenda items were listed with additional items encouraged to be added by Board and the Administrative Team.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, June 25, 2018, at 7:00 p.m. at the Central Office Community Room.  Items to be included on the next agenda are:  Dairy Bid approval; ISL Levy Action; Second Reading of Policies 505.5 and 604.6; Update from Volunteer Policy Committee on Policy 903.2; and Discussion for additional classroom space at East Elementary.

Adjournment

The meeting adjourned at 9:59 p.m.

May 14, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School Gymnasium, Wellman, IA  52356

May 14, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Adopt the Agenda – Superintendent Schneider requested the agenda be amended to remove B.4. Vote of Confidence/No Confidence – Superintendent.  Pickard asked for Board Member comments and thoughts.

George Schaefer moved to adopt the agenda as amended without the Vote of Confidence\No Confidence – Superintendent agenda item.  Seconded by Marianne Schlabach.  Motion carried 7-0.

Public Forum

Marnett Meier President of the MPEA thanked the School Board for their service.  The plants and gift bags are in appreciation for the service of the School Board.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 9, 2018, April 23, 2018, and April 28, 2018 (Special Meeting);

Finance Report

The Finance Report for April 2018;

Payment of Bills

The bills as listed for May 14, 2018, Hills Bank ACH Transactions for the Month Ended April 30, 2018; and prepaid bills;

Open Enrollment Requests

Andrea Farrier requests Rebecca Farrier (Grade 8) and Sarah Farrier (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Courtney Anderson requests Emery Anderson (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Personnel Items

Contract issued to Nikole Eichleberger, MP East First Grade Teacher, $38,016 per annum;

Contract issued to Sarah Holtkamp, MP East First Grade Teacher, $38,016 per annum;

Resignation of Kortney Denkman, MPMS Special Education Teacher, $47,026 per annum, effective end of 2017-2018 School Year;

Resignation of Kalen Yutzy, Early Childhood Special Education Teacher, $43,071 per annum, effective end of 2017-2018 School Year;

Resignation of Heather Hershberger, MPHS Assistant Spring Musical Director, $2,217 per season, effective end of 2017-2018 School Year;

Resignation of Jacob Lampe, MP West Associate, $13.18 per hour, effective end of 2017-2018 School Year;

Resignation of Sarah Leonard, MPHS Associate, $14.29 per hour, effective end of 2017-2018 School Year;

Resignation of Jerry Hawkins, Bus Driver, $24.79 per hour, effective end of 2017-2018 School Year;

Resignation of Alexis Duwa, MS Softball Coach, $1,830 per season, effective May 10, 2018;

Volunteer Coaches Spring Summer Sports

Joshua Moore, HS Softball Assistant Coach, $2,500, From Softball Resale

Fundraising Requests

National Honor Society requests approval to raise funds through 50/50 pool at home football games beginning in August 2018 for use to pay the NHS banquet and supplies;

Mid-Prairie Music requests approval to raise funds through sales of cookie dough from August 28th to November 3rd to raise money for the New York trip in 2020;

GWAEA Induction Agreement for Nicholas O’Brien for 2018-19 – Approval of the second of three years arrangement with O’Brien “on loan” to GWAEA as an Induction Coach;

MPHS Graduating Seniors Class of 2017-18 – The Following Seniors are presented for graduation subject to successful completion of their academic program:

David T. Bayliss                                  Mackenzie Hope Beam                 Devin Ray Brown

Blake Burnham                                 Jacob John Busch                             Michael I. Callahan

Traeton Otto Carey                         Kyle Alan Curry                                 Keaton A. Debler

Keaton M. Duwa                              Kelsi Jo Fair                                         Katie Franz

Maizy Anne Fugate                         Collin Brandt Gingerich                  Karson Andrew Gingerich

Logan James Gingerich                  Fatima Patricia Godinez                 Baylee R Goodwin

Pavel Timothy Grepl                       Maya Rachel Hall                              Johnathon James Warren Haman

Treyton Michael Hammen           Logan Allen Hemsted                     Derek Sean Hesseltine

Erin Theresa Horesowsky             Ada Lynn Hulseberg                        Terrhyn Jacoby

Claire Helen King                              Brandon Kleese                                                Bobbi Jo Knight

Averi Renee Kron                            Tyler David Kuenster                      James Johnston Kutcher

Hunter Wayne Lindemann           Cameron Miguel Martinez           Nathan McCarthy

Griffin Sean McFadden                 Bricen D. Miller                                 Dylan Dwayne Miller

Kyle K. Miller                                      Peyton David Miller                        Stephen Miller

Adam Miramontes                          Jillian Marie Nafziger                      Katie Lynn Palmer

Anthony Parker                                                Bailee Grace Peiffer                        Zachary David Pettit

Amanda Lee Pfeifer                        Kaitlin Elizabeth Poock                   Addison Mae Rath

Jayla Jo Rediger                                Carah Lynn Reimer                          Creigh Alice Rourke

Ryan Carroll Sansen                        Cary Warren Schaefer                    Jaiden Sedlacek

Isaiah Sents                                        Paige Coreen Slabaugh                  Joshua Thomas Slaubaugh

Ryan Steven Slaubaugh                 Delaney Marie Smith                      Elijah Todd Steckly

Gillian Stone                                       Wyatt Donald Stumpf                    Madison Olivia Swartzentruber

Jacob A. Tappan                               Marshal John Teets                         Jason Michael Tew

Hannah Titus                                      Kaylee Jane Truitt                            Anna Lyn Vilovchik

Melanie Lorraine Wallington       Gina Quinn Waters

Rian Alexandra Cherokee Leigh Wesenberg                                        Gates Madeline Wonders

Alison S. Yoder                                  Brandon Wayne Yoder                  Shelby Elise Zahradnek

Alexander John Zigler

Denise Chittick seconded the consent items.  Motion carried 7-0.

 

Student Learning

Approval of Summer Projects

Superintendent Schneider presented a list of projects that he and the Lead Custodians recommend be completed during the Summer of 2018.  The projects with cost amounts over $25,000 were presented.  There are five:  Middle School Kitchen Serving Window $33,386.10, Middle School Hallway Tile $36,000.00, Replacement of 2 ventilators at MP West Elementary $31,080.00, and High School iPads $68,754.00. 

Jim Hussey moved to approve Summer Projects are approved as presented.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Limited Public Forum

Board Chair Pickard opened the agenda item for the Limited Public Form – 90 minutes in length.  Pickard explained the process of the public forum.    The public was invited to address the School Board on the issue at hand by filling out a form. The forms were drawn at random and people were called in groups of five.  It was requested that persons addressing the Board keep their comments to one minute or less as it relates to the issue of the Volunteer Policies and Procedures.  It was asked that the comments address the Board.  39 people addressed the School Board about the policies and the decisions about a volunteer that led to the current situation of who is allowed to volunteer.   Board Chair Pickard then provided a history of how the District reached this point at this meeting.  He then asked the Board to comment and respond to the comments of the forum with their thoughts.  Board members spoke to the public and to each other during this time.

Volunteer Policies and Procedures – School Board Members Representatives for Community

Superintendent Schneider and Board Chair Pickard discussed the formation of the Volunteer Community Committed.  A list has been prepared of 28 people including 3 School Board members as well as an opening agenda for the first meeting.    Three members of the Board will serve by appointment of the Board was discussed with volunteers requested by Pickard.  Marianne Schlabach, Jodi Meader, and Denise Chittick volunteered to serve as Board representatives.  George Schaefer asked that the committee provide a policy for this specific situation by the next School Board meeting.  Schaefer recognizes that the committee will also need to address a wide range topics.

Superintendent Contract for 2018-19

Board Chair Pickard opened the discussion with an explanation of the package.  He asked Business Manager Swartzentruber to briefly explain the recommended increase of 1% for a total package for the 2018-19 School Year.  Taken with the other administrators, the total package for all including Schneider is 2.01%.  Pickard shared some perspectives about the situation—the policy and the communication between Schneider and the School Board.  Other Board members shared their perspectives on the situation and how we ultimately choose to work together as Administration, Board, and Community.  Appreciation was expressed the Anita Iowa contingent for their willingness to share their difficult experiences and concern for the Mid-Prairie children and students.

Gabrielle Frederick moved to approve and extend the contract increases as presented for a package increase of 1%.  Denise Chittick seconded the motion.    Motion carried 6-1.  Jim Hussey voted no.

Board Development and Inservice Activities

It was proposed that consideration be given for a retreat or extended meeting(s) to rebuild and deepen working relationships between the School Board and the Administrative Team.

 

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, June 11, 2018, at 7:00 p.m. at the Central Office Community Room.  Agenda:  Discussion and potential passage of a Volunteer Policy; and the Year End Report .

Adjournment

The meeting adjourned at 8:36 p.m.

April 28, 2018 SPECIAL BOARD MTG.

Mid-Prairie Community School District 

  Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 28, 2018 – 8:00 a.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the special meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

Board Chair Jeremy Pickard opened the meeting with an explanation of the process for the meeting.

Board Chair Pickard invited Mr. Trent Yoder made an announcement.  Yoder introduced himself and the history of his conviction and a bit of his family history.  He followed with a history of the process.  He covered the history of his volunteering within the school.  Formally announced that he will not volunteer in any school events for the remainder of the school year.  He clarified the Kalona Spelling Club as not a part of Mid-Prairie.

Discussion of Policies and Procedures relating to Volunteers and Community Organizations

Board Chair Pickard discussed the need for procedures.  He referenced policy 903.2 Community Resources and the logical process that needs to be followed by the board.

Superintendent Mark Schneider thanked the public for coming today.  He referenced policies 903.2, 903.3, 905.1 as some others that will still need to be identified by Administrators and Board Members.  He referenced the background check process and commented on the process.  What school sponsored activities will require a background check?  He provided examples of situations to consideration.  He then discussed Non-School Sponsored or Sanctioned Activities or Distributing Information, what’s included?  Should the Mid-Prairie name or logo be allowed for use on these Non-School Sponsored activities, including club athletic teams for children in our community?  Should the District distribute information for these Non-School Sponsored activities?

Pickard opened the discussion to the Board.   It was noted that in addition to the identification of the Non-School Sponsored, we need to identify the larger group of stakeholders, not just in the District but outside the District—adults, students, staff, board—broadly defined.  It was again noted the difference between Board Policy and Administrative regulations.    Context is also important in making a decisions.

Pickard noted that it takes two readings of a Policy before it can be implemented.

Consider Appointment of Committee to Review and Develop Policies

Board Chair Pickard discussed the history of committees at Mid-Prairie.  He recommended to the Administration that a committee be convened.  He then opened this up to discussion.  There were affirmations.  It was noted that there needs to be expediency to this situation in a quick timeline.  It was suggested prior to the start of the Fall School Year.  Policies we have now are the policies that are in place through the remainder of this school year.

Discuss Status of T. Yoder as volunteer

Board Chair Pickard noted that this item is slightly changed based upon Mr. Yoder’s announcement at the beginning of the meeting.  Pickard then discussed the timeline the Board used this week up to the point of this meeting.  He started with Monday evening’s closed session and moved through the events of the week up to this morning.  He noted that School Board’s role is not to be a part of the day to day operations.  Day to day operations are the responsibility of the Superintendent and administration.  Pickard read and discussed Board Policies 200.3, 204, including delegation to Superintendent.  He then opened the floor to the Board and Schneider to share their thoughts.  It was clarified that Yoder’s statement is through the end of the School Year.  It was recommended by a Board Member that the Board and Superintendent reserve the right to reinstate Mr. Yoder beyond the School Year’s end.  Mr. Yoder is not dictating the timeline.  The Board recommends the timeline be at a minimum by the time of implementation of a new policy, if at all.  Thoughts of the role of the Board and the role of the Superintendent were discussed.  Affirmations for Schneider and the Administration were expressed by some of the Board Members.

Superintendent Schneider then read the following public statement:

To the School Board Members, Staff Members, Parents and Community Members of the Mid-Prairie Community School District –

A decision I made in 2015 concerning the volunteer status of Trent Yoder has greatly divided the Mid-Prairie community.  For this I apologize.  While I have enjoyed my 30-year career as a Mid-Prairie Teacher, Elementary Principal, and Superintendent, in order for me to help work toward a resolution to this issue and the other important issues facing this district, I need the support of the school board, school staff, parents and community. 

Therefore, at the May 14th Mid-Prairie School Board Meeting, I will ask the School Board to take a vote of “confidence” or “no confidence” as it relates to my superintendent responsibilities.

The time between now and May 14 will allow the School Board the opportunity to gather staff member, parent, and community opinion about my future effectiveness.   Obviously, the public is welcome to attend this meeting.

If the result is a vote of “no confidence,” I will immediately submit my resignation effective June 30, 2018.   While I am not quite ready for retirement, I will leave with no hard feelings looking forward to having more time to properly spoil my grandchildren.

Adjournment

The meeting adjourned at 8:54 a.m.

April 23, 2018

Mid-Prairie Community School District        

 Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 23, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Pock, Amy Shalla, and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 7-0.

Public Forum

No one spoke.

Consent Items

Jodi Meader moved to approve the following consent items.

Payment of Bills

The bills as listed for April 23, 2018 and prepaid bills;

Open Enrollment Requests

Catherine Moen requests Trever Moen (Grade 7), attend Mid-Prairie from Iowa City Community School District for the 2017-18 School Year;

Steve and Jamie Patterson request Joesyn Patterson (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

Jamie Patterson requests Jeana Muse (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

Amber Blakley requests Kaylee Blakley (Grade 1) attend Highland Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Jessica Dodds, MP West Elementary Media Secretary, $13.40 per hour for 2018-19 School Year;

Work Agreement issued to Oralia Espinoza, MP Middle School Media Secretary, $13.40 per hour for 2018-19 School Year;

Work Agreement issued to Dirk Rich, MP High School Custodian, $14.36 per hour;

Contract issued to Heidi Hertzler, HSAP Project Teacher, $25 per hour;

Contract issued to Stephanie Hoeper, HSAP Supervising Teacher, $25 per hour;

Contract issued to Laura Mallory, HSAP Supervising Teacher, $25 per hour;

Contract issued to Mindy Van Zuiden, HSAP Supervising Teacher, $25 per hour;

Contract issued to Andrea Farrier, HSAP Supervising Teacher, $27.75 per hour;

Resignation of Lori Gerber, East Elementary Media Secretary, $13.93 per hour, effective End of 2017-18 School Year;

Fundraising Requests -- None

2018 2019 Iowa Wesleyan Student Teacher Agreement

Renews the service agreement for the 2018-19 School Year for Student Teachers;

Hills Bank Wire Transfer Agreement

The renewal of the Wire Transfer Agreement with standard provisions.

Denise Chittick seconded the consent items.  Motion carried 7-0.

Student Learning

Elementary Chinese/Cultural Diversity

Superintendent Schneider introduced this item as continued process by the Board to determine direction on Elementary Foreign Language and Celebrating Cultural Diversity.  Bill Poock, Principal at West Elementary shared from the document presented for the Board’s information focused on Cultural Diversity ideas and opportunities.  Members of the Board asked questions and made observations on a number of areas about Culture and Diversity, one observation is that the ideas are good start.  The question of whether or not to hire an elementary Chinese teacher was presented.  Further discussion on this topic/question ensued.  Board Members expressed a desire for an annual report of the elementary foreign language and culture program.  Administrators agreed to provide an annual report, likely in the Spring of each year.

George Schaefer moved to focus on Spanish as the Elementary Foreign Language.  Marianne Schlabach seconded the motion.    Motion carried 6-0.  Jim Hussey voted present.

Finance

HSAP Compensation for 2018-19

Superintendent Schneider discussed the compensation package increases for Home School Staff.  Cash increases to wages are similar to other staff, except for the persons who are full time and eligible for full benefits.  The listing of all staff represents a net increase of $45,000 increased wage costs over last year. This is after the savings for not replacing the retiring Executive Director on the team of $60,000.  With the growth of students, this increase is expected to be covered by the increased revenue within the program as well as recognition that some previous years’ carryovers may be needed in 2018-19.

Jim Hussey moved to approve HSAP compensation package.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Closed Session

Mark Schneider, Superintendent requested a closed session as stated below.  Chairman Pickard introduced this to the Board and requested a motion.  George Schaefer moved to request a closed session to evaluate the professional competency of an individual whose hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by 21.5(1)(i), Code of Iowa.  Jodi Meader second the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

    Jim Hussey                      - yes

                          Jodi Meader                     - yes

                         Jeremy Pickard                 - yes

   Marianne Schlabach         - yes

                         George Schaefer              - yes

                         Denise Chittick                  - yes

Motion carried 7-0.  The Board entered closed session in the Mid-Prairie Central Office Conference Room at 7:40pm.

The Board resumed open session of the meeting at 10:53 p.m.

Board Development and Inservice Activities

Nothing was added due to the lateness of the hours.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, May 14, 2018, at 7:00 p.m. at the Central Office Community Room.  This is the only scheduled meeting in May.

Adjournment

The meeting adjourned at 10:54p.m.

 

April 9, 2018

 

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 9, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

Vice President George Schaefer called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, George Schaefer, and Marianne Schlabach.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented and with a change to table the HSAP wage item.  Seconded by Jim Hussey.  Motion carried 6-0.

Public Forum

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 19, 2018;

Finance Report

The Finance Report for March 2018;

Payment of Bills

The bills as listed for April 9, 2018, Hills Bank ACH Transactions for the month ending March 31, 2018;

Open Enrollment Requests

Aaron and Chrystal Rath request Emily Rath (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Julie Rippel requests Forrest Rippel (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

Rebecca Abreu requests Eduardo Angel (Grade 6), Angelica Angel (Grade 7), Marisol Tapia (Grade 8), Gustaro Angel (Grade 10), and Juan Carlos Angel (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Grinnell Community School District for the 2018-19 School Year;

Heather Hohenshell requests Elizabeth Hohenshell (Grade 6) attend Clear Creek Amana Community School District from Mid-Prairie;

Personnel Items

Contract issued to Daren Lambert, HS Boys Assistant Golf Coach, $1,220 per annum;

Contract issued to Aaron Fleming, MS Girls Assistant Track Coach, $2,126 per annum;

Contract issued to Marian Marley, HS National Honor Society Sponsor, $293 per annum;

Contract issued to Shawna Sieren, HS Science Teacher, $41,764 per annum;

Volunteer Coaches for Spring Sports

Candice Henrichson – Girls Track--$-500- from Resale Funds

Resignation of Sarah O’Rourke, National Honor Society Sponsor, $305 per annum, effective March 21, 2018;

Resignation of Anna Nelson, National Honor Society Sponsor, $305 per annum, effective March 21, 2018;

Resignation of Deana Cobb, General Cook, $13.82 per hour, effective End of 2017-2018 School Year;

Resignation of Olivia Kahler, West Elementary Media Secretary, $14.52 per hour, effective End of 2017-2018 School Year;

Resignation of Alysse Witthoft, HS Nurse 62.5 FTE, $25,486 per annum, effective End of 2017-2018 School Year;

Resignation of Hannah Klaver, East Elementary Second Grade Teacher, $42,093 per annum, effective End of 2017-2018 School Year;

Fundraising Requests

Mid-Prairie Golf requests approval to raise funds through a Youth Golf Clinic and the Kalona Golf Course on April 21st to raise funds for equipment, apparel, driving range fees and practice round fees for the teams;

2018 2019 Iowa Retirement Investment Club 403b Services Agreement

Renews the service agreement for the 2018-19 School Year for the optional 403b Retirement Plan for employees;

2018 2019 GWAEA Mentoring and Induction Agreement

Renews the agreement for the 2018-19 School Year;

Denise Chittick seconded the consent items.  Motion carried 6-0.

Student Learning

Staff Member Spotlight

Superintendent Schneider and Principals introduced 12 staff members in all buildings to be recognized and highlighted the contributions and commitment of this group of colleagues.  Each is making significant contributions to the educational experience of our students and their teams.

Elementary Foreign Language Program

Superintendent Schneider introduced this agenda item.  Information has been included on the Board website.   A discussion was held on the future of the elementary foreign language program. Board members made observations and asked questions.  Administrators responded to the questions with specific information, goals and philosophies in the materials, noting which approach is used by District foreign language elementary teachers.  The Board requested that the administration present potential models for elementary foreign language instruction and/or teaching about World Cultures at its next meeting with intentions to make a decision or decisions soon.

Kindergarten and First Grade for 2018-19

Superintendent Schneider and Principal Foster discussed the needs for these instructional levels for 2018-19 School Year.  Foster discussed statistics for registrations at Kindergarten and First Grade.  Propose a 6th section of First Grade to bring class sizes to 19 per class.  The short term challenge is classroom space.  Foster presented options for consideration and the pros and cons of each.

Jodi Meader moved to approve 6 sections of First Grade and 6 sections of Kindergarten for the 2018-19 School Year.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

West Elementary Special Education Teacher

Superintendent Schneider and Principal Poock discussed the needs and rational for hiring a second full time Special Education Teacher for the School in the 2018-19 School Year.  This elevates the current one and one-half time Special Education Teacher FTE to 2 FTEs.  With the needs and numbers of students has increased in the current year and is anticipated to increase next year.  This position would be paid through Special Education Funding and would be K-4.

Jim Hussey moved to approve the hiring of an additional half-time Special Education Teacher at West Elementary to bring the FTE total to 2 full-time Special Education Teachers for the 2018-19 School Year as recommended.  Jodi Meader seconded the motion.    Motion carried 6-0.

Administrative Reports

Principal Jay Strickland presented an extended update for the High School. Highlights included:

  • Discussed major goals:  Defining how to carry out and develop Teacher Leadership Teams and Student Leadership Teams; the first includes grouping Teachers into a Culture Team and a  Professional Learning Team and he then discussed what tasks/goals each team was responsible for during the year; Secondly Student Leadership teams with near 46 students involved and the varied tasks/goals including learning to be a good leader;
  • Connections of Students to Adults in the building: A survey of students to identify the connections and the resulting steps that the adults have taken to strengthen these identified connections; focus on keeping it simple; also, a Mental Toughness focus/emphasis for the students;  Real Colors completed for both teachers and students;  Top 25 reasons to be proud of MPHS;
  • Other teams:  Seminar Lead Teams—4 teams, one at each grade level; Pep rallies quarterly; Clubs and events for student involvement;
  • Other focus areas:  Freshman Orientation Program; School Safety—identified a Safety Team that does monthly drills; Instruction and Assessments with Teacher to Teacher Observations, Learning Target Assessments; Hawks Nest Lesson Schedule, and Professional Learning Communities; Walkthrough Observations; Instructional Practices Inventory; Teacher Evaluations; WIN Time; Student Intervention Checklist; New Course Offerings;
  • Future ideas:  Bring back the Student Support Team; Parent/Academy Sessions; What does it mean to be a Mid-Prairie Teacher; The ‘R’ Factor; GRIT Expectations; Increase School Spirit and Involvement;  Continue to focus on Team Culture, Student rapport/connections, Encourage Student Leadership, Special Education Program/Service Delivery Model;
  • Matt Freel and Kara Beatty presented on the 4th and Goals program that they are developing and delivering this School Year;  Included was detailed description of the steps taken daily, hourly, and block by block in many need areas, a very comprehensive approach for students in the program;

Principal Robin Foster presented an update for East Elementary.  Highlights included: Handwriting curriculum development has started and came to a consensus last week;

Principal Marc Pennington presented an update for the Middle School.  Highlights included: Next Tuesday, April 17th is the MPMS Parent Connection Night and highlighted the topics;

Principal Bill Poock presented an update for West Elementary and the District’s Preschools.  Highlights included:  99 students have registered for 4-year old PreSchool for 2018-19;

Principal Amy Shalla presented an update for the Alternative Learning Center and Special Education interests of the District.  Highlights included:  Two students will have graduation ceremonies one on each of the next two Saturdays;

HSAP Director and Senior Assistant Director

Superintendent Schneider reported on the search and process for the replacement of Jan Childress the retiring HSAP Director at the end of the school year.  He is recommending the hiring of Rachel Kerns as the new Director and the elevation of Rose Schrock to Senior Assistant Director beginning in the 2018-19 School Year.  Both persons are current staff of the Home School Assistance Program.  Each will step into elevated roles.  These elevated roles will result in increased number of contract days and increased salary.  The new salary amounts will be $75,000 for Rachel Kerns and $65,000 for Rose Schrock.  Along with the recommendations to hire is a recommendation to not replace the FTE represented by Kerns as she replaces Childress.

Gabrielle Frederick moved to approve Rachel Kerns as the new Home School Assistance Program Director beginning in the 2018-19 School Year and to approve the promotion of Rose Schrock to Senior Assistant Director of the Home School Assistance Program beginning in the 2018-19 School Year on July 1, 2018.  Jodi Meader seconded the motion.    Motion carried 6-0.

High School Assistant Principal/Activities Director

Superintendent Schneider and Principal Strickland reported on the search process and the recommendation to hire Tyler Hotz as the new Assistant Principal/Activities Director beginning with the 2018-19 School Year.  The position salary will be $86,000 and with benefits the total package is $122,935.

Jim Hussey moved to approve Tyler Hotz as the new Assistant Principal/Activities Director beginning in the 2018-19 School Year.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Second Reading of 600 Series Board Policies

Superintendent Schneider introduced this item and asked for any questions or additional clarifications from the Board.

Jim Hussey moved to approve Board Policy Series 600 Policies on Second Reading.  Denise Chittick seconded the motion.    Motion carried 6-0.

Finance

MPEA Compensation Agreement for 2018-19

Superintendent Schneider reported that the Association ratified a compensation package for 2018-19 School Year that is a 2% overall increase.  This increase is for all Professional Staff and Hourly Staff.  The process was explained as it differed from prior years due to the new bargaining legislation.  This is an approval of the compensation package and will allow for contracts to be generated and distributed by the end of this week.  Contract language is on-going. Starting salaries for 2018-19 will be at the 5th step on the schedule.  Board members that represented the Board on the bargaining group were George Schaefer and Marianne Schlabach.   Schaefer shared his impressions and recommended the package be approved by the Board.

Marianne Schlabach moved to approve 2018-19 Compensation Agreement as presented that includes a 2% overall package increase.  Jodi Meader seconded the motion.    Motion carried 6-0.

Principal & Director and Central Office and HSAP Compensation for 2018-19

Superintendent Schneider presented the packages for these groups of employees and explained the process.  HSAP staff is tabled at this meeting until the HSAP Director has reviewed and commented.

Denise Chittick moved to approve compensation package increases for Principals and Business Manager as presented.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Gabrielle Frederick moved to approve compensation package increases for 2 Directors—Transportation and Nutrition, and Central Office Staff as presented.  Jim Hussey seconded the motion.    Motion carried 6-0.

Williamsburg 28E Agreement for HSAP Services

Superintendent Schneider presented the 28E Agreement for HSAP Services with WilliamsburgCSD beginning in the 2018-19 School Year and explained the program.  This follows the form of the Clear Creek Amana 28E Agreement that have been in place for the past 2 years.  This allows these students to take part in the extra-curricular activities in their home district.

Gabrielle Frederick moved to approve the 28E Agreement with Williamsburg Community School District for the 2018-19 School Year as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

28E Operational Sharing Agreements

Superintendent Schneider provided an update of the current 28E Sharing Agreements and the ones that will be continuing for the 2018-19 School Year.  There are four agreements that are currently in place—with Clear Creek Amana and Mid-Prairie for Maury Gallagher as Buildings and Grounds Director; with Clear Creek Amana to share Carmela Ulin of Mid-Prairie as Human Resources Coordinator; with Sigourney CSD to share Leanne Bender of Mid-Prairie as Elementary Guidance Counselor; with Morning Sun to share Nathan Carlson as Principal at Morning Sun and Middle School Dean of Students at 60% of his time at Mid-Prairie.  Morning Sun will determine the salary package they will pay on their 40% of his time.

Jodi Meader moved to approve two 28E Sharing Agreement with Clear Creek Amana CSD to share Maury Gallagher, Maintenance and Grounds Director, and Carmela Ulin Human Resource Coordinator, for 2018-19 School Year.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Gabrielle Frederick moved to approve the 28E Sharing Agreement with Sigourney CSD to share Leanne Bender Elementary Guidance Counselor for 2018-19 School Year.  Denise Chittick seconded the motion.    Motion carried 6-0.

Gabrielle Frederick moved to approve the 28E Sharing Agreement with Morning Sun CSD to share Nathan Carlson, Principal at Morning Sun and Mid-Prairie Middle School Dean of Students for 2018-19 School Year.  Denise Chittick seconded the motion.    Motion carried 6-0.

School Fees and Nutritional Fees for 2018-19

Superintendent Schneider presented a recommended fee schedule for next school year.  There were no changes to student meals for the 2017-18 School year although the adult meal prices increased $0.10.  The recommended increase for student meals for next year is $0.05 and no increase for adult meals.  There were questions and discussions about the financial condition of the Nutrition Fund and the project planned at Mid-Prairie Middle School.  Plans are underway to buy equipment to reconfigure and update the Middle School kitchen during the Summers of 2018 and 2019.  The financial condition of the Nutrition Fund continues to improve, though cash will be used for this project.

Jim Hussey moved to approve the fee schedule as presented.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

State Backfill for Commercial Property Tax Cut

Superintendent Schneider noted the agenda item from an April 3, 2018 email to board members from Pam Jochum of the Iowa Senate Ways and Means Committee.  Is a resolution needed as suggested in the email?  Discussion followed between board members.

The Resolution:

Whereas: When the Iowa Legislature decided to cut commercial property taxes in 2013, that decision which reduced income to Iowa’s cities, counties, school districts and other local governments.

Whereas: The Legislature agreed to replace those lost dollars with state dollars.  That decision protected communities from a cut in services or forcing an increase in property taxes.  This replacement of the local income lost due to the legislature’s decision is known as the “backfill.”

Whereas, leaders of the Iowa House and Senate have said they plan to eliminate the backfill, beginning with the 2018-2019 budget year.

Whereas: Many local school districts have already certified their budgets.

Whereas:  the Mid-Prairie Community School District would lose a total of $77,609 if the backfill is eliminated, forcing cuts in essential services such as public safety and resulting in local property tax increases.

Be it therefore enacted:

That the Mid-Prairie Community School District is opposed to any reduction in the backfill for the 2018-2019 backfill and that this opposition should be communicated to the Iowa Legislature and to Governor Reynolds.

And that the Mid-Prairie Community School District believes that changes to the backfill should be decided with the participation of local governmental leaders, with adequate notice, and that every effort be made to avoid local property tax increases. 

Jim Hussey moved to approve the resolution as presented above.  Marianne Schlabach seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                           Jodi Meader                     - yes

                          Jeremy Pickard                 - absent

                          Marianne Schlabach         - yes

                          George Schaefer              - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Board Development and Inservice Activities

Nothing was presented.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 23, 2018, at 7:00 p.m. at the Central Office Community Room.  Next Agenda:  High School Coffee House; True Colors Activity; District Vision for Education; and Presentation of Education Exemplars;

Adjournment

The meeting adjourned at 9:57 p.m.

March 19, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 19, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  George Schaefer (arrived at 7:45pm)

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, and Amy Shalla.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

Public Forum

No one spoke.

Consent Items

Jim Hussey moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 12, 2018 and February 26 2018;

Finance Report

The Finance Report for February 2018;

Payment of Bills

The bills as listed for March 19, 2018, Hills Bank ACH Transactions for the month of February 2018; and prepaid bills;

Open Enrollment Requests

Katie Detweiler requests Lexus Detweiler (Grade 4), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Katie Detweiler and Adrian Galindo request Aspen Galindo (Grade 2), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Christine Holderness requests Jarrod Keller (Grade 11), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Matt and Sarah Stoutner request Eve Stoutner (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Mark and Amy Langr request Bethany Langr (Grade 1), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Nikaia Feltes requests Solomon Feltes (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2018-19 School Year;

Ray and Jessica Bohrer request Walker Bohrer (Kindergarten), Maverick Bohrer (Grade 6), and Phoenix Seaton (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Columbus Community School District for the 2018-19 School Year;

Michaela Bower requests Julia Bower (Grade 2) attend Mid-Prairie’s Home School Assistance Program from English Valley Community School District for the 2018-19 School Year;

Troy and Lezlie Atwood request Jace Atwood (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Andy Bullock and Tammy Nyden request Cole Bullock (Grade 10) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Erika Damschen requests Callan Damschen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Jay and Casey Simon request Angelic Dawson (Kindergarten) and Damon Dawson (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Andrew and Julia Kanakares request Clare Kanakares (Grade 5) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Andrew Kanakares requests Ephrem Kanakares (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Ian and Rachel Kerns request Aaden Kerns (Grade 4) and Leah Kerns (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Eric and Kim Nuxoll request Cecilia Nuxoll (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Kari Lundberg Rodrigues requests Noah Lundberg Rodrigues (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Dan and Janet Teets request Matthew Teets (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Timothy and Lauren Thomsen request James Thomsen (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Shauna Westermann requests Kari Westermann (Grade 5) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Jason and Louise Zook request Gabriel Zook (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2018-19 School Year;

Nathan and Rachelle Jenkins request Abram Jenkins (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Keota Community School District for the 2018-19 School Year;

Heidi Austin requests Stephanie Austin (Grade 10) attend Mid-Prairie’s Home School Assistance Program from Lisbon Community School District for the 2018-19 School Year;

Jon and Amy Zobel request Jason Zobel (Grade 7), Jesiah Zobel (Grade 11), and Joseph Zobel (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Tipton Community School District for the 2018-19 School Year;

Kira Fikes requests Gideon Fikes (Grade 2), Silas Fikes (Grade 4), Levi Fikes (Grade 5), Michaela Fikes (Grade 7), and Isabella Fikes (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2018-19 School Year;

Elizabeth Hinkhouse requests Frederick Hinkhouse (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2018-19 School Year;

Jason and Rachel Owen request Lincoln Owen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2018-19 School Year;

Jess and Kory Buck request Tobias Buck (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

Trent and Amanda Thomas request Eli Thomas (Grade 5), Jillian Thomas (Grade 3), Molly Thomas (Grade 6), and Zeke Thomas (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

 

Personnel Items

Work Agreement issued to Andrew Kahler, Second Shift Custodian, $14.36 per hour;

Resignation of David Helmuth, HS Spring Musical Director, $3,168 per season, effective March 5, 2018;

Fundraising Requests

Mid-Prairie Middle School requests approval to raise funds through a Coin Drive from March 20th to 23rd for the Project Jack project.

University of Northern Iowa Educational Cooperative Agreement

Agreement for the 2018-19 School Year for Student Teachers in the District;

AEA Purchasing Agreement for 2018-19

Agreement for the 2018-19 School Year to Purchase Nutrition Fund Food, Supplies, and Cleaning Supplies;

Marianne Schlabach seconded the consent items.  Motion carried 6-0.

Student Learning

Family and Consumer Science Program

Superintendent Schneider introduced Sarah O’Rourke, and Kayla Romoser.  The team provided an update on the Family and Consumer Science Program.  They shared the goals of the department, reviewed items from last year’s presentation and thanked the Board their interest in the department.  There are two departments – Human Services Program and Culinary Arts Program.  They described the current class offerings in both departments in an overview format, including the Kirkwood Community College culinary academy offerings.

­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­Administrative Reports

Principal Marc Pennington presented an extended update for the Middle School. His primary focus items included:

  • New Items this year – 438 Students, 54 Staff (26 are new to the Middle School); Fifth Grade Transition--New playground and equipment, Specials offered, 1:1 Chromebooks that stay at School; Project Lead the Way/STEM—all students in grades 5-8 participate during the year, increasing partnerships with local businesses and University of Iowa; Refocus Room—For focus on Social Skills, behavior issues, WIN location for students, Restorative Conversations with Staff; Student Leadership Team—38 students in all four grades; enter through an application process; inclusion of 5 different Student Committees;
  • Continuation items – Student Safety initiatives with Office Remodel, Law enforcement presence; High School Spanish offered the past three years—approach discussed and statistics provided;  Standards Based Grading in second year—some tweaks to the system continue to be implemented; 1:1 Chromebooks—a part of “every day” normal of the learning environment; Student Choice—includes extra-curricular, exploratory opportunities, clubs, PLTW;  Counseling and Social Skill development availability; Academic Supports in Math and Reading offered during 8th period for 6th through 8th grades;  MPMS Staff Leadership with staff serving on five committees;

(George Schaefer arrived at 7:45p during the above item)

  • Current challenges – Meeting the needs of all students; Intrinsic Motivations; Meshing the 5th Grade with the rest of the building in current master schedule; value/purpose of homework; Social Media monitoring in and out of school;

Principal Amy Shalla presented an update for the Alternative Learning Center and Special Education interests of the District.  Highlights included: A discussion about thinking outside the box on various needs, long-term plans, and programs for students with specialized needs and basic needs;

Principal Bill Poock presented an update for West Elementary and the District’s Preschools.  Highlights included: Special event called One School One Book two weeks before Spring Break at MP-West where the focus was reading aloud with their family one chapter per day for 10 days;

Principal Robin Foster presented an update for East Elementary.  Highlights included: MP-East also celebrated Literacy before Spring Break with multiple activities and opportunities to read culminating in a Literacy Night for families;

Superintendent Schneider highlighted District items: First meeting of the Facilities Committee will begin on Monday, April 30th at 6pm to 8pm at the MPHS Library;

First Reading of 600 Series Board Policies

Superintendent Schneider introduced this item and highlighted the changes discussed during the recent Board Work Session.  The changes are on the Board Website.

Jim Hussey moved to approve Board Policy Series 600 Policies on First Reading as amended.  George Schaefer seconded the motion.    Motion carried 7-0.

Finance

Redemption of General Obligation Bonds Resolution

Superintendent Schneider and Business Manager Swartzentruber brought this to the board for action.  This follows the initial presentation of the 2018-19 Budget from the February 26, 2018 Board Meeting.  This will allow for additional Debt Service Levy to close to the maximum $2.70 allowed.  This resolution will also provide for the amendment of the Escrow Agreement for the Paying Agent.  CONTENT. 

Jim Hussey moved to approve the Resolution as written by reading and summarizing including:

Resolution Authorizing the Redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014 approving the escrow and amended and substituted Paying Agent, Bond Registrar and Transfer Agent Agreement, and Levying a Tax for Fiscal Year 2018-19 for the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014

Gabrielle Frederick seconded the motion.

Roll Call Vote:    Gabrielle Frederick- yes

                           Jim Hussey - yes

                          Jodi Meader - yes

                          Jeremy Pickard - yes

                          Marianne Schlabach - yes

                          George Schaefer - yes

                          Denise Chittick - yes

Motion carried 7-0.

8:00pm Public Hearing to Amend the 2017-18 Certified Budget

President Pickard opened the floor for the Public Hearing to allow for input.  This was published in the local paper on March 8, 2018.  No one spoke from the public.

Approve the 2017-18 Certified Budget Amendment

Superintendent Schneider and Business Manager reviewed the changes again and recommended the Board consider passage of this amendment to present to the SBRC by April 30, 2018. 

Gabrielle Frederick moved to approve 2017-18 Certified Budget Amendment as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

8:05pm Public Hearing on the 2018-19 Certified Budget

President Pickard opened the floor for the Public Hearing to allow for input.  This was published in the local paper on March 8, 2018.  No one spoke from the public.

Approve the 2018-19 Certified Budget

Superintendent Schneider and Business Manager Swartzentruber asked for questions from the Board and then recommended the Board consider passage of this budget for filing to the Washington Auditors Office by April 16, 2018.

George Schaefer moved to approve the 2018-19 Certified Budget as presented.  Marianne Frederick seconded the motion.    Motion carried 7-0.

WCRF Grant Applications Resolution

Superintendent Schneider presented the resolution for the Board’s consideration.  The following items are presented for consideration and approval prior to the April 4, 2018 filing deadline.

  1.  United Way Early Literacy Kit Project – Grant $7,302.00; Total Project $8,302.00;
  2. Mid-Prairie Band Uniforms – Grant $17,500.00; Total Project $35,000.00;
  3. Resurfacing Mid-Prairie Softball Fields – Grant $39,219.00; Total Project $60,219.00;
  4. MPHS Step Up to iPads – Grant $50,683.00; Total Project $63,354.00;
  5. Middle School Chromebook Refresh – Grant $23,842.39; Total Project $31,789.85;
  6. iPads for Early Learnings – Grant $50,162.06; Total Project $66,882.75;

The Board reviewed the list asked questions of the Administrators about specific projects on the list.

George Schaefer moved to approve the Resolution by a summary reading of same.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick - yes

                           Jim Hussey - yes

                           Jodi Meader - yes

                          Jeremy Pickard - yes

                          Marianne Schlabach - yes

                          George Schaefer - yes

                          Denise Chittick - yes

Motion carried 7-0.

Instructional Support Levy

Superintendent Schneider reviewed the Instructional Support Levy and options for Board extension for 5 years or for a public election to extend for 10 years.  He is asking if the Board wants to move ahead with the Board Activity for 5 years.  It will require two resolutions with a Public Hearing in between.  The Board extension resolution comes with the understanding that citizens have the right to petition for a public election should they desire such action.  By passing a resolution now, the District provides maximum time for a petition and next steps should an election be required.  The Board asked to begin the 5-Year process and Resolutions.

2016-17 Auditor’s Report

Business Manager Swartzentruber provided a summary review of the recently received final audited financial statements for the Fiscal Year ended June 30, 2017.  He highlighted a number of the pages within the report, especially highlighting the audit comments on pages 64 to 69.

Jim Hussey moved to accept the 2016-2017 Fiscal Year Audited Financial Statements as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Board Development and Inservice Activities

Nothing.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 9, 2018, at 7:00 p.m. at the Central Office Community Room.  Agenda items to be included are: Foreign Languages presentation; Second Reading of Series 600; and Staff Member Spotlight.

Adjournment

The meeting adjourned at 9:09 p.m.

February 26, 2018

Mid-Prairie Community School District  

  Kalona, Wellman, West Chester

Mid-Prairie High School Library, Wellman, IA  52356

February 26, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Bill Poock, Amy Shalla, and Jay Strickland

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

Public Forum

George Schaefer shared as a person of the public about the School Shootings in Florida and the actions taken—some great and some regrettable—the students are pushing for change.  He does not want to see guns in our schools.  He hopes that the community of Mid-Prairie does not want guns in the schools.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Payment of Bills

The bills as listed for February 26, 2018 and prepaid bills;

Open Enrollment Requests

Davina Valiente Perez requests Abigail Valiente (Grade 9), Bernardo Valiente (Grade 11), and Emma Valiente (Grade 7), attend Mid-Prairie from Columbus Community School District for the 2018-19 School Year;

William and Dana Clark request Izabela Clark (Kindergarten) and Korbyn Clark (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2018-19 School Year;

Nathan and Orpah Jensema request Ezra Jensema (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Elizabeth Kelly requests Madison Kelly (Grade 8) and Michael Kelly (Grade 9), attend Mid-Prairie from Iowa City Community School District for the 2017-18 School Year;

Elisabeth Kelly requests Mackenzie O’Brien (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2017-18 School Year;

Nick and Michelle King request Hudson King (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Jacqueline Messerli requests Eva Messerli (Grade 3) and Daniel Messerli (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Lewis Plank and Amber Mattila-Plank request Raiden Henrichson-Mattila (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Elise Maxson requests Benjamin Maxson (Kindergarten), attend Mid-Prairie from Louisa Muscatine Community School District for the 2018-19 School Year;

David and Amy Kirkpatrick request Grant Kirkpatrick (Grade 10) and Ryan Kirkpatrick (Grade 7), attend Mid-Prairie from Muscatine Community School District for the 2018-19 School Year;

Tyler and Alisha Harland request Jep Harland (Kindergarten) and Raevyn Harland (Grade 3), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Ethan and Kandi O’Connor request Claire O’Connor (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

David and Roberta Stakland request Melissa Stakland (Grade 6), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Mark and Gwen Hostetler request Danielle Hostetler (Grade 7), attend Mid-Prairie from Williamsburg Community School District for the 2018-19 School Year;

Chuck and Laurie Miller request Isaiah Miller (Alternative Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2018-19 School Year;

Julie Rippel requests Isabella Rippel (Grade3), Gabriella Rippel (Grade 7), and Sophie Rippel (Grade 5), attend Mid-Prairie from Williamsburg Community School District for the 2018-19 School Year;

Jerry Schlesselman requests Aris Schlesselman (Grade 3) and Weston Schlesselman (Grade 1), attend Mid-Prairie from Williamsburg Community School District for the 2018-19 School Year;

Ryan and Amy Allen request Maylee Allen (Kindergarten) attend Washington Community School District from Mid-Prairie;

Eric and Mandi Lueck request Ainsley Lueck Grade 9) attend Washington Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Jordan TeBockhorst, MP-West Elementary Lead Custodian, $16.43 per hour;

Contract issued to Ellen Land, HS Girls Varsity Assistant Soccer Coach, $2,745.00 per season;

Contract issued to Dylan Walther, MS Boys Track Coach, $2,053 per season;

Resignation of Jordan TeBockhorst, MP-East Elementary 2nd Shift Custodian, $15.53 per hour, effective February 16, 2018;

Volunteer Coaches for Spring Sports

Candice Henrichson – Girls Track--$-0- Volunteer

Gary Curtis – Girls Track --$-0- Volunteer

Aaron Fleming– HS Boys/Girls Track--$500 from Resale Funds

Fundraising Requests

Post Prom for Junior Class requests approval to raise funds through a Bake Sale at the Volleyball event on February 24th to be used for purchasing items related to the Post Prom night;

Post Prom for Junior Class requests approval to raise funds through sale of Iced Coffee at the MS Cabin Fever event on March 2nd to be used for purchasing items related to the Post Prom night;

Post Prom for Junior Class requests approval to raise funds through solicitation letters to local businesses on from November 2017 to April 2018 to be used for purchasing items related to the Post Prom night;

Denise Chittick seconded the consent items.  Motion carried 7-0.

Special Presentations

Retiree Recognition

Superintendent Schneider introduced 6 persons who have elected to take early retirement at the end of the current school year.  These persons are:  Marlinda Beachy, Kim Juilfs, Jon Noel, Valli Ruggiero, Nancy Sojka, and Daryl Thompson, representing 131 years of experience in the District.  Each person was honored individually by the Board with many persons sharing memories and gratitude for years of dedicated service. Following the celebration the board acted on the motion as follows:

Jim Hussey moved with regret to accept the early retirements and resignations of Marlinda Beachy, District Librarian; Kim Juilfs, Title 1 Reading Teacher; Jon Noel, High School Science; Valli Ruggiero, Talented and Gifted Elementary Teacher; Nancy Sojka, Middle School Library/Media Secretary, and Daryl Thompson, Home School Assistance Program Secretary, effective at the end of the School Year.   Marianne Schlabach seconded the motion.  Motion carried 7-0.

Staff Member Spotlight

Superintendent Schneider and Principals introduced 17 staff members in all buildings to be recognized and highlighted the contributions and commitment of this group of colleagues.  Each is making significant contributions to the educational experience of our students and their teams.

The Board called a 10 minute recess at this time to personally congratulate reitrees.  Time was 8:07 p.m.

The Board reconvened at 8:19 p.m.

Student Learning

School Calendar for 2018-19

Superintendent Schneider provided a copy of the proposed School Calendar for next School Year—2018-19—and discussed the process with the IBB/IBD group along with changes from the current school year 2017-18 including elementary schools moving to trimesters next year, cutting out two early outs from this year, and parent/teacher conferences differentiating between elementary schools and the middle school, high school.  He recommended the proposed calendar for approval.

George Schaefer moved to approve the 2018-19 School Calendar as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Elementary Foreign Language Program

Superintendent Schneider presented this element for discussion by the School Board at the request of Board President Pickard.  The board requested the comparison of the 2016-17 School Year Specials schedules to 2017-18 School Year.  What do two languages at the Elementary level look like versus one?  What is happening at the High School and Middle School in terms of curriculum and capacity?  Additionally, the financial situation needs to be reviewed.  Finally, what are the pros, cons, success factors from a data perspective on the success of the program in the Elementary Schools?  It was noted that a decision about program and staff needs to be made at the March 19, 2018 meeting.

Assistant High School Principal and Activities Director Selection Process

Jay Strickland explained the process for interviewing including 50 individuals on 8 teams.  The process is unique and provides the candidates an opportunity to see Mid-Prairie, our focus, philosophy, and how we do things.  The Board asked questions and observed the high interest and importance of this leadership role within the District.

School Safety

Superintendent Schneider shared that School Safety is on everyone’s mind.  He is working on a structured response that will be shared in various settings and mediums.  He shared things we already do and some things we are contemplating.  The Board affirmed Schneider as he shares this information with the public.

Work Session

District Finance Presentation

Business Manager Swartzentruber presented the Certified Budget for the 2018-19 School Year.  He discussed the Certified Enrollment upon which the budget is based as well as the resulting Property Tax Levy rate comparing it to previous years’ Tax Rates and to adjacent School Districts for 2017-2018.  He discussed the Debt Surplus Levy that is proposed for 2018-19 and that will be part of the Public Notice. Property Tax values have increased over 4% from last year, which has contributed to the Levy Rate being less.  Both houses of the State Legislature have passed a 1.0% spending growth for 2018-19, but it has not yet been signed by the Governor due to the transportation cost balancing initiative.  While the District believes the 1.0% growth rate will be signed, which will mean a $0.21 decrease in Property Tax rates to $13.66 per thousand, we will publicize a 0% increase if the Governor does not sign this week, which would be a $0.06 decrease in Property Tax rates to $13.81.  This will also be a part of the Public Hearing on March 19, 2018.  The Board asked questions for clarification and understanding.

Board Development and Inservice Activities

Colors Training for the Board is planned for one of the meetings in April.

President and Vice President may not be at the March 19, 2018 Board Meeting.  Marianne Schlabach volunteered to chair the meeting in the absence of both President and Vice President, as needed.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 19, 2018, at 7:00 p.m. at the Central Office Community Room.  Next meeting:  Two Public Hearings; Action on the Revised Budget and the Certified Budget; Audited Financial Statements; Elementary Foreign Languages; and Instructional Support Levy Action;

Adjournment

The meeting adjourned at 9:59 p.m.

February 12, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 12, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

Marianne Schlabach called the meeting to order as meeting chair in the absence of both President Jeremy Pickard and Vice President George Schaefer.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, and Marianne Schlabach.

Board members absent:  Jeremy Pickard and George Schaefer.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jim Hussey moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 5-0.

Public Forum

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 8, 2018 and January 22, 2018;

Finance Report

The Finance Report for January 2018;

Payment of Bills

The bills as listed for February 12, 2018, Hills Bank ACH Transactions for January 2018; and prepaid bills;

Open Enrollment Requests

Kendall and Sue Gingerich request Gunnar Gingerich (Grade 9), attend Mid-Prairie from Highland Community School District for the 2018-19 School Year;

Justin and Breena Luers request Isaiah Luers (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Teresa Naso requests Ania Naso (Grade 6), Eviva Naso (Grade 3), and Lilia Naso (Grade 8), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Laurel Johnson requests Emma Johnson (Grade 8), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Reuben Vyn requests Jonah Vyn (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Jamie Walpole requests Alexis Walpole (Grade 5), Audrey Walpole (Kindergarten), and Hayden Walpole (Grade 3), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Heather Young requests Ainsley Young (Grade 8), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Heather Trana requests Kamden Trana (Grade 2), and Keygan Trana (Grade 5), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Personnel Items

Contract issued to Charles Rogness, Bus Driver, $22.20 per hour;

Work Agreement issued to Gary Dawson, MS Lead Custodian, $16.52 per hour;

Fundraising Requests

MP Junior Class requests approval (postdated) to raise funds with a Craft/Vendor Fair on Saturday, January 27th from 11am to 4pm to raise funds for the 2018 Post Prom Event Activities;

The Big Hawk Little Hawk Mentoring Program requests approval to raise funds through the sale of Golden Hawk key chains to students, staff and community member from March 2018 to May 2018 with the funds to be used for an annual December gift program for the program;

Gabrielle Frederick seconded the consent items.  Motion carried 5-0.

Student Learning

Assistant High School Principal/Activities Director

Superintendent Schneider and Principal Strickland discussed the rationale and progress towards establishing a combined position of Assistant High School Principal and Activities Director for the upcoming School Year.  They recommend this combined position to the Board for Fiscal Year 2018-19 and forward.  Strickland described the concept and overview of the new combined position.  The board asked questions for clarification and understanding.  This would be a new position and therefore would be advertised and approached similarly to a new principal position.  While there may be some additional financial impact, it is thought that it will not be large and will provide increased services to students both at the High School and across the District.

Gabrielle Frederick moved to approve the administrators proceed with the creation of a combined position of Assistant High School Principal and Activities Director beginning in the 2018-19 School Year.  Jim Hussey seconded the motion.  Motion carried 5-0.

Administrative Reports

Principal Bill Poock presented an extended update on MP-West Elementary School.  His focus this year is on progress and growth.  He shared a listing of many of the changes at MP-West.  One significant initiative is that each class has a daily meeting at the beginning of each day with a focus on community and culture of and within the classroom—this results in the development of deeper relationships and is observed by staff.  Additionally, new PLC teams meet weekly to coordinate common learning and a support group for teachers professionally. Expansion of a daily WIN Time for students is a deepening focus this year.  The Master Schedule has been modified to allow for larger blocks of time of focused subject and small group learning opportunities.  At the same time, there is increased recess time for all grade levels.  Implementation of Flex Friday as a time for differentiated instruction and STEM learning—he provided examples and benefits of the program.  Hawk View Teams have been implemented to distribute leadership and focus within the staff team.  A Guidance Counselor is now available 4 days per week allowing for greater involvement with students individually and in groups.  He noted areas of improvements that the teams are working on as the year progresses and identified a number of these areas.  He shared impacts he has observed in the students within the building because of the changes that have and are being implemented.  The Board asked questions of Bill and affirmed him and the team at MP-West for the progress made, on-going vision implementation, and the outcomes experienced to date.

Principal Jay Strickland presented an update for the High School. Highlights included: Pack the Gym night last Friday night was successful; scheduling for next year is full swing; and implementation of Peer Tutor roles is in the early stages;

Principal Robin Foster presented an update for East Elementary.  Highlights included:  Instructional Practices teams (IPI) are in the process of gathering data with analysis getting underway in the coming weeks;

Principal Marc Pennington presented an update for the Middle School.  Highlights included:  Freshman orientation starts in the next two weeks; and Future Problem Solvers competition started this week;

Principal Amy Shalla presented an update for the Alternative Learning Center and Special Education interests of the District.  Highlights included:  A graduate a week ago; another graduate next week; these accomplishments are exciting for the students and for the staff.

Finance

Bus Bids

Business Manager Swartzentruber discussed the bus bid process.  There was only one bidder this year as one of the bidders withdrew due to not having a viable propane option.  He recommended School Bus Sales, Inc. as the lowest bid and closest to the specifications requested.  Difference in the total bid from 2016-17 was $1,364 before trade in value.  The bid was $187,932 ($192,932 new buses – 5,000 trade-in).  Last year we traded two buses with a trade-in value of $11,700. The difference in bid prices from 2016-17 on the new buses was an increase of $682 per bus.

Gabrielle Frederick moved to award the bid for 2 new propane powered school buses to School Bus Sales, Inc., for $187,932, net after the trade-in value for bus #19 of $5,000.  Jodi Meader seconded the motion.    Motion carried 5-0.

Regular Program Budget Adjustment Resolution

For the 2018-19 School Year, Mid-Prairie qualifies for the 101% Budget Guarantee.  This happens because of the decrease in Certified Enrollment from October 1, 2016 to October 1, 2017.  In order to take advantage of the 101% Budget Guarantee, the Board must pass the resolution.

Jim Hussey made the motion “Be it resolved, that the Board of Directors of the Mid-Prairie Community School District, will levy property tax for fiscal year 2018-19 for the regular program budget adjustment allowed under section 257.14 of the Code of Iowa.”  Denise Chittick seconded the motion.

Roll Call Vote

Roll Call Vote:    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                           Jodi Meader                     - yes

                           Jeremy Pickard                 - absent

                           Marianne Schlabach         - yes

                           George Schaefer              - absent

                           Denise Chittick                  - yes

Motion carried 5-0.

Set the Public Hearing Date for the 2017-18 Certified Budget Amendment

Superintendent Schneider and Business Manager Swartzentruber recommended the board set a Public Hearing for March 19, 2018, at 8pm to allow for Public Comment on the Certified Budget Amendment.  The budget amendment is anticipated to allow for changes in three areas where expenses were underestimated. These are precautionary and include:

  1. Support Services increase to $6,475,880 from $5,848,000; an error was made in the estimate for the Instructional Staff Support Services line originally at $725,000 it should have increased to $1,394,700 due to TLC additional activities;
  2. Noninstructional Support Programs increase to $750,000 from $735,000; a desire to increase this Nutritional Program line for the end of year adjustments anticipated.  The District has been close but slightly over the past two years due to the year-end non-cash adjustments;
  3. Total Other Expenditures increase to $2,216,139 from 2,021,048; Construction Services carryover into this fiscal year of $231,285 where we estimated zero at the February/March 2017 timeframe for certified budget.

Jim Hussey moved to set a Public Hearing for the comment on the 2017-18 Certified Budget amendment on March 19, 2018 at 8:00pm.  Denise Chittick seconded the motion.    Motion carried 5-0.

Set the Public Hearing Date for the 2018-19 Certified Budget

Superintendent Schneider and Business Manager Swartzentruber recommended the board set a Public Hearing for March 19, 2018, at 8:05pm to allow for Public Comment on the Certified Budget and Property Tax Levy Rate.

Gabrielle Frederick moved to set a Public Hearing for the comment on the 2018-19 Certified Budget submission on March 19, 2018 at 8:05pm.  Jodi Meader seconded the motion.    Motion carried 5-0.

Board Development and Inservice Activities

Nothing was added.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, February 26, 2018, at 7:00 p.m. at the Mid-Prairie High School Library.  Agenda Items to include:  Recognition of Retirees; Staff Member Spotlight 2018-19 Certified Budget Presentation; Discussion of the 2017-18 Budget Amendment; ISL Extension;

Adjournment

The meeting adjourned at 8:10p.m.

January 22, 2018

Mid-Prairie Community School District   

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 22, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey (until 8:18pm), Jodi Meader, Jeremy Pickard, and George Schaefer.

Board members absent:  Marianne Schlabach and Jim Hussey (after 8:18pm).

Also Present:  Mark Schneider, Jeff Swartzentruber

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

Public Forum

No one spoke.

Consent Items

Jim Hussey moved to approve the following consent items.

Payment of Bills

The bills as listed for January 22, 2018 and prepaid bills;

Open Enrollment Requests

Mark and Leatha Arant request Ava Arant (Grade 11), attend Mid-Prairie from Clear Creek Amana Community School District for the 2017-18 School Year;

Oralia Espinoza requests Angel Roman (Grade 11), attend Mid-Prairie from Highland Community School District for the 2017-18 School Year;

Timothy and Dawn Stultz request Jesse Stultz (Grade 5) and John Stultz (Grade 8), attend Mid-Prairie from Highland Community School District for the 2017-18 School Year;

Rachael Harsch requests Austin Chalupa (Grade 12), attend Mid-Prairie from Washington Community School District for the 2017-18 School Year;

Personnel Items

Contract issued to Bailie Harris, HS Girls Assistant Soccer Coach, $2,745 per season;

Contract issued to Pete Cavanagh, MS Boys Assistant Basketball Coach, $1,936 per annum;

Contract issued to Ellen Land, MS Boys Assistant Basketball Coach, $1,467 per annum;

Resignation of Justin Garvey, MS 7th Grade Football Coach, $2,299 per season, effective 1/8/2018;

Fundraising Requests -- None

ALC Graduate

The following student is recommended to be January, 2018 Graduates of the Alternative High School:  Ms. Kayla Fanatia and Ms. Adreanna Stedman.

George Schaefer seconded the consent items.  Motion carried 6-0.

Special Presentations

Retiree Recognition

Superintendent Schneider introduced five persons who have elected to take early retirement during or at the end of the current school year.  These persons are:  Jan Childress, Steve Hollan, Jean Hussey, Cyndy McCall and Rosie Weber, representing 104 years of experience in the District.  Each person was honored individually by the Board with many persons sharing memories and gratitude for years of dedicated service. Following the celebration the board acted on the motion as follows:

Gabrielle Frederick moved with regret to accept the early retirements and resignations of Rosie Weber, Middle School Custodian effective January 31, 2018; Cyndy McCall, High School Secretary, Jean Hussey, Elementary School Chinese Teacher, Jan Childress, Home School Assistance Executive Director, and

Steve Hollan, Activities Director, effective at the end of the School Year.   Jodi Meader seconded the motion.  Motion carried 6-0.

Staff Member Spotlight

Superintendent Schneider and Principals introduced 6 staff members in all buildings to be recognized and highlighted the contributions and commitment of this group of colleagues.  Each is making significant contributions to the educational experience of our students and their teams.

8:00 PM – Public Hearing – Bus Specifications

President Pickard opened the Public Hearing for the discussion and questions on School Bus Specifications.  No one spoke.  Pickard closed the hearing at 8:18pm.

A break for a reception of the Retirees was taken from 8:02p.m. to 8:18p.m.  (Jim Hussey excused himself at 8:02pm)

Work Session

Instructional Support Levy Discussion

Superintendent Schneider continued the conversation from the previous meeting about the Instructional Support Levy (ISL) currently in place for the District.  The ISL will expire at the end of the 2018-2019 School Year.  Discussion continued.  The Board gave direction to have Schneider bring this back in March 2018 with a recommendation for the ISL to Board Directed for an additional 5 years.  The public could request a special election for a 10 year term provided the proper paperwork and petition is filed.  The Board asked additional questions for clarification.

School Board Policy Review – Series 600, Educational Program

Superintendent Schneider led the Board in a review of the Series 600 Policies.

Board Development and Inservice Activities

Discussion of Real Colors Activity for the Board – This is tentatively scheduled in March.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, February 12, 2018, at 7:00 p.m. at the Central Office Community Room.  Next meetings:  Administrator Reports; Staff Member Spotlight; additional items to be reviewed.

Adjournment

The meeting adjourned at 9:17 p.m.

December 11, 2017

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

December 11, 2017 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

Vice President George Schaefer called the meeting to order in the absence of President Pickard.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, George Schaefer, and Marianne Schlabach.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jim Hussey moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

Public Forum

Marnett Meier, Teacher at MP West and President of the Mid-Prairie Education Association shared.  She thanked the School Board for supporting the District students and staff and recognized that there is a lot of negativity across the state due to the new law on collective bargaining.  The District’s Interest Based Bargaining efforts are unique in the state and she is very thankful for this process and the approach of the District.  The first IBB meeting was this evening and the process has started for the 2018-2019 Fiscal Year.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 11, 2017, and November 27, 2017;

Finance Report

The Finance Report for November 2017;

Payment of Bills

The bills as listed for December 11, 2017, Hills Bank ACH Transactions for the month of November 2017; November 30, 2017 CAO/ALC Construction Retainage Release Draw and prepaid bills;

Open Enrollment Requests

Diana Geiger requests Kyedan Geiger (Grade 4) and Brennick Geiger (Grade 1), attend Mid-Prairie from English Valley Community School District for the 2017-18 School Year;

Nicole Seeman requests Daren Shaffer (Grade 10), attend Mid-Prairie from WACO Community School District for the 2017-18 School Year;

Tina Childs requests Bronson Childs (Prekindergarten) attend Washington Community School District from Mid-Prairie;

Personnel Items

Contract issued to Jeff Murphy, MS 7th Grade Boys Basketball Coach, $3,100 per annum;

Volunteer Coaches for Fall Sports

Nearoth Peterschmidt – HS Wrestling--$700 from Wrestling Resale;

Cameron Tolander – HS Wrestling--$700 from Wrestling Resale;

Fundraising Requests

Wrestling requests approval to raise funds through sale of coupon cards for local businesses from November 5 to 11 for Coaches Polo’s extra hotel rooms at state tournament and volunteer coaches;

NAICC Concurrent Enrollment Agreement

The contract for the 2017-18 School Year is approved for Concurrent Enrollment Career Link Programs and Courses; 

Gabrielle Frederick seconded the consent items.  Motion carried 6-0.

Special Presentations

Staff Member Spotlight

Superintendent Schneider and Principals introduced 14 staff members in all buildings to be recognized and highlighted the contributions and commitment of this group of colleagues.  Each is making significant contributions to the educational experience of our students and their teams.

Student Learning

Project Lead The Way

Principal Marc Pennington and Terra Huber presented an update on the Project Lead The Way initiative and program.  Huber sees every student in the Middle School throughout the week—a total of 440 students Grades 5 through 8—each student one time per week.  Her Innovation Lab classroom focuses on STEM knowledge and practice.  She shared the various projects each grade has tackled so far and projects planned in the next weeks and months.  She highlighted the virtual reality tour of Kalona Fall Festival for the residents of Pleasant View Home, coding projects, engineering projects, 3-D puzzles, Sphero Battle Bots.  The Board asked questions about the process of creating each class’s curriculum, coordination, and execution of the plans.  The Board thanked her for her passion, leadership, and role modeling for students.

Iowa World Language Association Conference

Superintendent Schneider introduced Dustin Miller and Jean Hussey, language teachers who attended the conference in Des Moines. They reported on their participation and learnings from the conference.  The focus of the conference was to be world citizens and part of the world workforce.  Many ideas shared on how to help conversations with Organic World Languages and these unique teaching methods.  Hussey presented the Chinese Language Learners strategies for engagement, development of pride in their backgrounds, bridging school and home, and understanding student culture and economic backgrounds.

Special Education Associates

Superintendent Schneider and Amy Shalla introduced the proposal for 3 full time Special Education Associates.  Two are needed at MP East Elementary and one is needed at the High School due to new students with significant needs that require adult support and have Individual Education Plans (IEP) requiring one-on-one staff time.  The funding for these will be from Special Education.  The Board asked questions for clarification.

Jim Hussey moved to approve proceeding with the creation of 3 additional Special Education Associates as recommended with two at MP East Elementary and one at Mid-Prairie High School.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Finance

Line Item Budget

Superintendent Schneider and Business Manager Swartzentruber discussed the Budgeting Process.  In the early part of the Fall, the District works on a process whereby anticipated expenditures and revenues are input into the Accounting System to help guide the financial expectations. These are updated budgets from the Certified Budget process undertaken in April.  These are presented this evening given the increased wages planned for 2017-18 and as an overview for the Board to see the differences in Certified Budget.  Wages and Fringes are about 76% to 82% of total expenditures in a given year in the General Fund.  While expenditures in the Line Item Budget are higher than the Certified Budget, as well due to better, more final calculations.  Efforts to develop high level reporting like this to keep the Board better informed continue.  Questions and conversation ensued.

Drop-Out Prevention/At Risk Additional Allowable Growth Resolution

Schneider and Swartzentruber discussed this annual filing that is required.  A resolution is needed to be on file by December 15, 2017 to gather the formula based additional spending authority for Drop-Out Prevention in Fiscal Year 2019.

Marianne Schlabach moved to approve Resolution 12111701 to authorize the Superintendent to submit a request to the School Budget Review Committee for additional allowable growth in the amount of $223,726 to fund the Mid-Prairie Community School District’s Drop-Out Prevention Program for Fiscal Year 2019.  Gabrielle Frederick seconded the motion.

Roll Call Vote

Roll Call Vote:    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                           Jodi Meader                     - yes

                           Jeremy Pickard                - absent

                           Marianne Schlabach        - yes     

                           George Schaefer              - yes

                           Denise Chittick                  - yes

Motion carried 6-0.

Superintendent Commitment Statement for Fiscal Year 2018-2019

Superintendent Schneider explained the annual Commitment Statement at President Pickard’s direction.  This is not a contract but is a good faith statement of intent to continue the employment relationship for the Superintendent with the School Board/District.   The document was circulated and signed by Board members present at the meeting.  Superintendent Schneider also signed the document.

Administrative Reports

Principal Jay Strickland presented an update for the High School. Highlights included: Leadership teams are brainstorming ways to revamp approaches and processes – the one team is continues to work on Culture and collaboration; He also shared about the Library Transformation project; and Internal teacher to teacher observations have wrapped up from the last six weeks—looking at positives gleaned from each other with plans to do this again in the Spring;

Principal Robin Foster presented an update for East Elementary.  Highlights included: Second Grade Teaching team and Frank Slabaugh have worked to engage students in different ways including some Interest Clubs in December two times a weeks starting at 7:45am—she shared the different clubs and leaders with excellent turn out of students with plans to go to First Grade after the Holiday break;

Principal Marc Pennington presented an update for the Middle School.  Highlights included: 2 students were selected to the Vocal Music All State group; 10 students participated in the State Mock Trial competition; this week includes the two Fine Arts Holiday Concerts; Excitement about the continued additions to the Middle School playground with a volleyball court; and Student Leadership Team is undertaking a Community Clothing Drive as a student-led service project; Discussed concerns expressed at the 8th Grade level about homework frequencies, study habits, and time management;

Principal Bill Poock presented an update for West Elementary and the District’s Preschools.  Highlights included: Fourth Grade PLC team is collaborating with the Kalona Historical Society for students to do the research the artifacts in the museum and become part of the displays at the museum with an end result to include presentations by the students to the Historical Society; the Fourth Grade team is also experimenting with Flex Fridays in STEM activities; Third Grade PLC is working in Literacy during WIN Time using a 4 to 5 week rotation to increase fluencies and comprehension;

Principal Amy Shalla presented an update for the Alternative Learning Center and Special Education interests of the District.  Highlights included: Continuing to get classes completed by ALC students; Special Education looks forward to the $95,000 WCRF grant to transform the library and involve those students; and she shared her long term vision for a traveling coffee shop bus—mobile between the communities as an effort to provide service and develop job skills;

Superintendent Schneider shared about focus on Culture during this year; the Administrators gave 6 personal days to teachers with the intention to have Administrators cover for them during their day off—intention is to complete this initiative by the end of February.

Work Session

School Board/Administrator Communication and Leadership

The group spent time discussing roles of each subgroup and expectations.  Included in this discussion were Administrative reports content and place in the meeting, realistic time allotments to agenda, etc.

Board Development and Inservice Activities

IASB Day on the Hill Conference is Tuesday, January 30, 2018.  Let Swartzentruber know if you intend to attend by January 15, 2018.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 8, 2018, at 7:00 p.m. at the Central Office Community Room.    Agenda Items for the next meeting include:  Discussion of the Instruction Support Levy (ISL) as this funding source expires at the end of Fiscal Year 2019;

Adjournment

The meeting adjourned at 9:26 p.m.

November 27, 2017

Mid-Prairie Community School District      

   Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 27, 2017 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

Public Forum

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items. (George Schaefer arrived at 7:02pm)

Payment of Bills

The bills as listed for November 27, 2017 and prepaid bills;

Open Enrollment Requests

Steve and Heather Brokaw request Benjamin Brokaw (Alternative Kindergarten), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Personnel Items

Contract issued to Shannon McCain, MS Assistant Wrestling Coach, $1,584 per annum;

Contract issued to Jeremy Meyers, HS Boys Assistant Track Coach, $2,745 per annum;

Resignation of Jeremy Meyers , MS Boys Track Coach, $2,135 per annum, effective 11/19/2017;

Fundraising Requests

Mid-Prairie Girls and Boys Basketball  requests approval to raise funds through sale of clothing and attire from November 6th to 20th  for player and coaches travel gear, volunteer coach salaries and scrimmage fees;

Mid-Prairie Baseball requests approval to raise funds through the sale of tickets to the MLB Cubs vs Cardinals baseball game in December and January for the baseball team to travel to St. Louis to play Washington Community Schools on game day of Cubs vs Cardinals;

Jim Hussey seconded the consent items.  Motion carried 7-0.

Special Presentations

State Representative Jared Klein

President Pickard welcomed Iowa State Representative Jared Klein to Mid-Prairie and thanked him for his availability to meet with the Board to discuss the different initiatives under consideration and debate at the state level.  Representative Klein shared opening remarks and recognized the District for being a leader in education in Iowa.  He discussed Chapter 20 changes and authorities given in the last legislative session and Home Rule changes for schools.  He also talked about initiatives for the upcoming sessions—school funding “plan for zero, hope for more” recognizing the many variables in play; Federal income deductions at the US Congress are unknowns; transportation inequities in education—MP’s costs are twice the state average; Sharing Incentives probably will not sunset—questions raised about expanding it into mental health professionals; and Expand usability of PPEL funds.  He then fielded questions from the Board including: Make up of Iowa classrooms—students, teachers, and administrators—are hampered by our reciprocity rules when it comes to diversity and the balancing of same with Klein agreeing that this issue is important on a number of levels and departments; and mental health resources.

Short and Long Term Planning

Second Reading of School Board Policy 503.4, Good Conduct Rule

Superintendent Schneider brought the agenda item for the board.  They reviewed the revised policy that was passed on First Reading at the November 13, 2017 School Board Meeting.  Board members questions surrounded how administrative regulations are processed and “informal hearing” definition.  Explanations were given on both.

George Schaefer moved to approve the Second Reading of School Board Policy 503.4, Good Conduct Rule as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Substitute Pay

Superintendent Schneider introduced this agenda item by noting that current pay for teacher substitutes in the District is $120 for a full day and $60 for a half day with IPERS eligibility reached when a substitute has $1,000 of earnings in two consecutive calendar quarters.  The last time this was raised was in the 2012-2013 school year.  The District is experiencing a severe shortage of substitute teachers where the District is unable to find enough substitutes to cover teacher absences.  The current rate puts the District in the average range.  It is recommended that the rate be raised to $135 per day and $67.50 for a half day effective November 28, 2017, and that these substitutes be immediately eligible for IPERS.  This recommendation will put the District at the top of the substitute pay range for this area.

Marianne Schlabach moved to approve the increase in pay for Substitute Teachers for $135 for full day and $67.50 for a half day and immediate eligibility for IPERS effective November 28, 2017.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Superintendent Mark Schneider’s evaluation by Mid-Prairie School Board

Jim Hussey moved to adjourn to closed session to evaluate the professional competency of an individual whose hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(1)(i), Code of Iowa.  Seconded by Gabrielle Frederick.

Roll call vote:

Gabrielle Frederick          - yes

Jim Hussey                      - yes

Jodi Meader                     - yes

Jeremy Pickard                - yes

Marianne Schlabach        - yes

George Schaefer              - yes

Denise Chittick                  - yes

Motion carried 7-0.

The Board entered the closed session at 7:46p.m.

Board returned to open session at 8:41p.m.

Work Session

School Board Policy 710.1 School Food Program

Superintendent Schneider introduced the review of this policy.  Discussed limits for negative balance and what point do we turn things over to the collection agency.  Currently the amount is $5 at the minimum and there should be consideration for raising the limit.  They do get a reimbursable meal if they are not allowed to eat.  Discussion, questions, clarifications by Board members on the subject helped to begin to guide the administration to bring a recommendation back for consideration.

Youth Athletic Clubs

Superintendent Schneider re-introduced the discussion of Youth Athletic Clubs, the Districts responsibility, and philosophy of participation.  These are not school sponsored.

Board Development and Inservice Activities

IASB Convention

The Board discussed their impressions and learnings from the Annual Convention in Des Moines on November 15th and 16th.  There was positive feedback from participants on the Mid-Prairie School Board’s presentation.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, December 11, 2017, at 7:00 p.m. at the Central Office Community Room.  This is only meeting in December.  The suggestions for the next meeting include: A work session with Administrators; Staff Member Spotlight, A presentation on Project Lead the Way; and a Conversation on the Instructional Support Levy renewal.

Adjournment

The meeting adjourned at 9:33p.m.

November 13, 2017

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 13, 2017 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey (arrived at 7:16pm), Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  None [Jim Hussey at beginning of meeting –arrived at 7:16pm].

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

Public Forum

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of October 9, 2017 and October 23, 2017;

Finance Report

The Finance Report for October 2017;

Payment of Bills

The bills as listed for November 13, 2017, Hills Bank ACH Transactions for the month of October 2017; October 31, 2017 East Elementary and West Elementary Construction Draw and prepaid bills;

Open Enrollment Requests

Sean and Jessica Anderson request Ever Anderson (Kindergarten) attend Washington Community School District from Mid-Prairie;

Personnel Items

Contract issued to Kara Beatty, 8th Grade Girls Basket Ball Assistant Coach, $1,701.00 per annum;

Work Agreement issued to Kay Debler, Associate at MPHS, $13.51 per hour;

Work Agreement issued to Sydney Miller, Associate at MP West, $13.51 per hour;

Resignation of Sherry Ingalls, Bus Driver, $24.79 per hour, effective February 2, 2018;

Resignation of Pete Cavanagh, 7th Grade Boys Basketball, $3,100 per annum, effective immediately;

Fundraising Requests

Mid-Prairie Band and Choir request approval to raise funds through sale of poinsettias from November 1st to November 18th for expenses related to the Band and Choir trip to New York City;

George Schaefer seconded the consent items.  Motion carried 6-0.

Special Presentations

Honor Retiree

The Board honored recent retiree, Richard Grimm.  Richard served as a Bus Driver for 18 years in two different stints of service. Various people present expressed thanks to Richard for his service to the District and our students.  Superintendent Schneider presented Richard a plaque of recognition.  Richard expressed thanks for the opportunity to serve and for the recognition.

Staff Member Spotlight

Superintendent Schneider and Principals introduced 12 staff members to be recognized and highlighted the contributions and commitment of this group of colleagues.  Each is making significant contributions to the educational experience of our students and their teams.

(Jim Hussey arrived at 7:16pm)

State Senator Kevin Kinney

Iowa State Senator Kinney was present via invitation from Board Chair Pickard to discuss the different initiatives under consideration and debate at the state level.  He shared opening remarks, discussed State Supplemental Aid, the SAVE Fund extension and expansion, and extension of Operational Sharing arrangements.  Staff and Board members asked questions—topics included: School voucher program debate, Funding at the State and Federal levels including tax credits as incentives to attract business, TLC Funding growth and continuity, adding a fourth Math credit requirement and one computer Science credit requirement, funding Transportation for rural schools, priority for initiatives to hire teachers and administrators of color, and mental health initiatives and resources for students.  The Board expressed thanks for his presence and openness to work with the State legislators and constituencies in Iowa.

Student Learning

Back Pack Program/School Pantries Presentation

Superintendent Schneider introduced Leanne Bender and Tracy Rusch, Guidance Counselors at Mid-Prairie West Elementary and Mid-Prairie Middles School, respectively.  They discussed the different initiatives in place within the District to assist with food insecurities for students over the weekends and after school during the week.  This includes the Operation Backpack sponsored by Feed the Kids and HACAP (students served from Kindergarten through 6th Grade), and the School Pantry Initiative at the individual schools in the District (students served from Preschool through High School).  The Board asked questions for clarification and expressed deep appreciation for the work of the school staff and supporting organizations.

First Reading of School Board Policy 503.4, Good Conduct Rule

Superintendent Schneider and Principal Strickland introduced the revised policy for consideration of the Board.  This policy had been tabled after initial discussions and recommendations during the October 9, 2017 meeting.  Under Section A., items 5. and 6., were added as a result of the earlier meeting.  Also, consequences were changed to one-third of the season in section C., for a first offense.  Discussion and clarifying questions by the Board to Administrators ensued.  Concern for a definition of a length of a season—possibility of 3 months as a definition was expressed, as was providing a definition of bullying.

Jim Hussey moved to approve School Board Policy 503.4, Good Conduct Rule on first reading as presented.  George Schaefer seconded the motion.

Hussy then moved to amend School Board Policy 503.4 to define the maximum length of a season at the end of Section C. as three months.  George Schaefer seconded the motion.  Discussion on the amendment ensued with clarifications and possibilities given.

The question was called for the motion to amend—the second motion, immediately above.  The motion failed 7-0.

The first motion to approve on First Reading as presented is now before the Board.  Motion approved 7-0.

Finance

Certified Enrollment

Superintendent Schneider shared the 2017 Certified Enrollment Report from the Department of Education Portal that shows current count for October 2017 versus October 2016.  He highlighted the decline of 9.57 Students and the decline of Resident Students in the District at 7.0 Students, both FTE. He clarified the difference between FTE and actual number of students; basically the District Enrollment is up slightly, just over 1 student. 

Early Separation Benefits for 2017-18

Superintendent Schneider noted that it has been 2 years since an early retirement incentive has been offered to eligible employees.  He explained the positive and conversely the detrimental effects of offering this incentive.  He explained the turnover savings calculations for both certified staff (teachers) and classified staff (hourly) at an individual position basis.  The recommended incentive for 2017-18 includes a monthly benefit of $640 for health insurance through age 65 for Certified Staff. Additionally, a Tax Sheltered Annuity (TSA) for both Certified Staff and Classified Staff will be offered, albeit the latter would be at differing rates depending on classified staff positions.  Jim Hussey noted that he would not vote on a possible motion due to a conflict of interest.

George Schaefer moved to approve the Early Separation Plan as presented for Certified and Classified Staff.  Marianne Schlabach seconded the motion.    Motion carried 6-0.  Jim Hussey voted “Present”.

Administrative Reports

Principal Jay Strickland presented an update for the High School. Highlights included: The High School as Active Shooter training with staff and Washington County law enforcement;

Principal Robin Foster presented an update for East Elementary.  Highlights included: National Literacy Week went well and thanks to each Board Member who participated; Parent Teacher Conferences at East were attended at 97%; A Professional Learning Day on social skills took place for East and West Elementary teachers that focus on these skills for students.

Principal Marc Pennington presented an update for the Middle School.  Highlights included: 435 students are in the building; Worked recently with Washington County law enforcement to flesh out in-building scenarios with staff.

Principal Bill Poock presented an update for West Elementary and the District’s Preschools.  Highlights included:  Parent Teacher Conferences at West were attended at 95%; Grandparents Day will be Wednesday, November 22nd with valet parking options.

Principal Amy Shalla presented an update for the Alternative Learning Center and Special Education interests of the District.  Highlights included: Recognition of the long time block without a break has led to some attendance issues that they are continuing to address.

Board Development and Inservice Activities

IASB Annual Convention – November 15-17, 2017, Des Moines (Mid-Prairie Presentation)

All Board members and Superintendent Schneider are registered for this event for Thursday, November 16, 2017.  Transportation has been arranged to the event.  Jim Hussey has shared the revised Power Point slide show file on the Board Document site to allow for continuing review by the Board.   A review of assignments was confirmed.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 27, 2017, at 7:00 p.m. at the Central Office Community Room.  Next meeting: Mark’s evaluation; Jared Klein; Second Reading of the Good Conduct Policy; and Nutrition Policy Discussion.

Adjournment

The meeting adjourned at 9:52p.m.

October 23, 2017

Mid-Prairie Community School District   

Kalona, Wellman, West Chester

Mid-Prairie Home School Education Center, Kalona, IA  52247

October 23, 2017 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer (arrived at 7:05 p.m., and Marianne Schlabach.

Board members absent:  Gabrielle Frederick and George Schaefer (George arrived at 7:05 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber

Jodi Meader moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 5-0.

Public Forum

No one spoke.

Consent Items

Jim Hussey moved to approve the following consent items.

Payment of Bills

The bills as listed for October 23, 2017 and prepaid bills;

Open Enrollment Requests

Kyle and Julie Birky request Isaac Birky (Grade 4) and Molly Birky (Grade 1), attend Mid-Prairie from Williamsburg Community School District for the 2017-18 School Year;

Personnel Items

Contract issued to Dale Stutzman, Bus Driver, $22.20 per hour;

Resignation of Ashley Cory, Special Education Associate at West Elementary, $13.70 per hour, effective November 3,  2017;

Fundraising Requests

MP FFA requests approval to raise funds through Fruit, Meat, and Cheese & Popcorn Sales from October 24th to November 3rd for defraying costs for Chapter Activities and Trips;

MP Post Prom requests approval to raise fund through the Sundaes & Brownies sales at home basketball games during the varsity basketball seasons for 2017-18;

MP Post Prom requests approval to raise fund through the sale of ceramic coffee cups and mugs from October 23rd to November 21st;

Marianne Schlabach seconded the consent items.  Motion carried 5-0.

Hiring of Communications Specialist (George Schaefer arrived at 7:05pm during this item)

Work Agreement issued to Kristi Strickland was pulled from the Consent Items by Superintendent Schneider.  Schneider explained the process and the situation.  He highlighted her education and work experience.  He asked if there were any questions.

Jodi Meader moved to approve the Work Agreement issued to Kristi Strickland, District Communication Specialist, $20.00 per hour as presented.  Jim Hussey seconded the motion.  Motion carried 6-0.

Student Learning

Home School Assistance Program Presentation

Superintendent Schneider introduced the Home School Assistance Program team—Jan Childress, Rose Schrock, and Rachel Kerns.  Rose asked the other team members that were present to introduce themselves and their roles.  This is the twenty-first year for the Mid-Prairie Home School Assistance Program.  The HSAP team made a presentation about the Mid-Prairie Home School Program. Items shared included:  the mission statement (and components), definitions of support of families and parent-directedness, definition of supervision of families, the various resources available to families; the high school diploma program/requirements; history of the HSAP program nationwide and in Iowa; current year numbers of students-344; Senior Year Plus Program; Grad-Point Program; Field Trip Opportunities; and Enrichment Classes offered.  The Board thanked the HSAP Staff for an informative presentation.

Finance

Early Separation Policies 407.6 and 413.6 – Second Reading

Superintendent Schneider reviewed the two policies from the previous meeting for the Board’s consideration and discussion.  The proposed changes passed on First Reading at the October 9, 2017 School Board Meeting.  Schneider recommends that both policies be amended to use the same wording and provide flexibility as the specifics of the program are defined.

George Schaefer moved to approve Early Separation Policies 407.6 and 413.6 on Second Reading as presented.  Marianne Schlabach seconded the motion.  Motion carried 6-0.

Additional Spending Authority Resolution

Superintendent Schneider drew the board’s attention the Resolution Document on the Board shared site.  Each year we are able to request Additional Allowable Growth from the School Budget Review Committee (SBRC) for a number of items.  For 2017-18 School Year, the District is able to request additional spending authority for an increase in the number of new students open enrolled out of the District, even though our Open Enrolled numbers declined—there were 6.6 new—specifically identified—students enrolled for a total of $43,500.60.  Additionally, we are able to request $5,885.44 for our ELL program beyond 5 years. 

Jim Hussey Resolved that the Superintendent is hereby authorized to submit a request to the School Budget Review Committee for additional allowable growth in the amount of $43,500.60 for Increasing Enrollment in the 2017 2018 School Year and further he is also authorized to submit a request to the School Budget Review Committee for additional allowable growth in the amount of $5,885.44 for ELL Beyond 5 Years per Resolution No. 102317.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Jim Hussey                   - yes

                          Jodi Meader                   - yes

                          Gabrielle Frederick        - absent

                          Denise Chittick               - yes

                         Jeremy Pickard               - yes

                         Marianne Schlabach       - yes

                         George Schaefer             - yes

Motion carried 6-0.

­­­­­­­­­­­­­­­­­­­­Audit Exit Conference

Board President Pickard noted the request by a board member for the Audit Exit Conference.  Audit fieldwork will take place on Thursday and Friday of this week.  The exit conference will most likely be in the last hour or so of field work on Friday, October 27th.  Jodi Meader will be the designated representative. 

Board Development and Inservice Activities

IASB School Board Member Orientation Workshop – Wednesday, October 25, 2017, 6-8:30 p.m. – Clear Creek Amana – At this time, two persons are registered for the October 25, 2017 date at Clear Creek Amana.  Transportation details will be worked out with the two individuals.

IASB Annual Convention – November 15-17, 2017, Des Moines (Mid-Prairie Presentation)

All Board members and Superintendent Schneider are registered for this event for Thursday, November 16, 2017.  Transportation has been arranged to the event.  Jim Hussey has shared the revised Power Point slide show file on the Board Document site to allow for continuing review by the Board, which will be at 1pm on Thursday, November 16th.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 13, 2017, at 7:00 p.m. at the Central Office Community Room.  Agenda items include:  A presentation on the Backpack Program, Good Conduct Policy, and a report on Certified and Open Enrollment.  Superintendent Schneider will invite Iowa Legislators to one of the November meetings.  The second meeting in November will be the Superintendent evaluation with George Schaefer leading as Vice President of the Board.

Work Session

Building Tour of Home School Education Center – The Board toured the Home School Education Center led by the Home School Assistance Program Educators.

Adjournment

The meeting adjourned at 9:21 p.m.

 

October 9, 2017

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 9, 2017 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by George Schaefer.  Motion carried 7-0.

Public Forum

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 25, 2017;

Finance Report

The Finance Report for September 2017;

Payment of Bills

The bills as listed for October 9, 2017, Hills Bank ACH Transactions for the month of September 2017; September 30, 2017 MPHS Construction Draw and prepaid bills;

Open Enrollment Requests

Lidiana Martinez requests Denaly Moreno (Grade 4) attend Washington Community School District from Mid-Prairie;

Personnel Items

Contract issued to Justin Barthelman, HS Varsity Girls Soccer Head Coach, $4,270 per annum;

Resignation of Justin Barthelman, HS Varsity Girls Soccer Assistant Coach, $2,745 per annum;

Resignation of Corina Molczyk, HS Special Education Associate, $13.68 per hour, effective November 30, 2017;

Fundraising Requests

MPHS Junior Class requests approval to raise funds through a 50/50 Raffle on October 20, 2017 to raise funds for the Post Prom event;

Out-of-State – Approve the request for FFA Members and Sponsor to travel to the FFA National Conference; 

Jim Hussey seconded the consent items.  Motion carried 7-0.

Special Presentations

Staff Member Spotlight

Superintendent Schneider and Principals introduced the new practice to highlight the contributions and commitment of Mid-Prairie Team Members and Colleagues who are making significant contributions to the educational experience of our students and going above and beyond.  At this first meeting there are 18 people that were recognized.

Student Learning

CASA Plan

Superintendent Schneider introduced West Elementary Principal Bill Poock to present on the CASA Plan.  This is the School Improvement Plan that is submitted to the State once per year for approval.  The focus is on student learning improvement.  Both long-term goals and short-term goals are set and measured.  Poock shared a number of the goals and outcomes in the plan as illustrations of the types of information the State is interested in following.  The plan is more comprehensive and streamlined than in the past.

Middle School Refocus Room

Middle School Principal Marc Pennington discussed the implementation and use of the new Refocus Room at the Middle School.  He introduced Matt Freel and Shelly Stafford, MPMS colleagues, who provided additional input and context to the program/plan implementation and results.  The results have been excellent and better than anticipated.

High School Early Bird Physical Education

Superintendent Schneider presented a recommendation to consider an early morning physical education class at the High School from 6:30am to 7:30am every day for the second and third semester.  Currently, there are 12 students who have expressed interest.

Jim Hussey moved to approve the establishment of an Early Bird Physical Education class for the second and third semester.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

New District Website

Frank Slabaugh and Kristen Hunter introduced the new website for the District.  The new address is www.mphawks.org and has been redesigned for ease of navigation, overall presentation.  The designer that worked in conjunction with the District team was the consultant group Final Site. 

Good Conduct Policy, 503.4

Superintendent Schneider, Principal Jay Strickland and Activities Director, Steve Hollan, introduced the current Good Conduct Rule/Policy.  Discussion about A. 5., of the policy and additional changes to improve the verbiage of this item and paragraphs immediately following resulted in additional changes.  In addition, there was discussion about District level conduct expectations versus individual coach/sport expectations and the need to differentiate between the two types.  Specific changes were discussed and debated by the Board.  The Board asked the Administrators to take the policy back for modifications and then to resubmit.

Finance

Bid for Suburban

Superintendent Schneider presented the analysis completed for consideration of purchase of a new or used Suburban to replace the existing Suburban using the replacement program in place.  Recommendation was made to purchase the new suburban as proposed under the State/Federal program due to the difference in cost per mile.    

Jim Hussey moved to approve the purchase of a 2018 Fleet Suburban not to exceed $42,842.  Denise Chittick seconded the motion.  Motion carried 7-0.

Early Separation Policies 407.6 and 413.6

Superintendent Schneider introduced the two policies for the Board’s consideration and discussion.  Schneider is recommending that both policies be amended to use the same wording and provide flexibility as the specifics of the program are defined.  He presented the proposed changes to the board.

George Schaefer moved to approve Early Separation Policies 407.6 and 413.6 with the proposed changes as presented on the first reading.  Gabrielle Frederick seconded the motion.  Motion carried 7-0.

Open Road Driver Education

Superintendent Schneider introduced the topic.  The District’s current Driver’s Education teacher has retired.  With this retirement, it is intended that the 2016-2017 School Year was the last year that the District would provide an in-house Driver’s Education Program.  Schneider recommended Open Road Driving School and provided an agreement, references, and prices to the Board.  The District is still responsible to assist students on free and reduced lunch with the fees to enroll with an external provider of Driver’s Education.

Gabrielle Frederick moved to approve engaging with Open Road Driving School for Driver Education Training beginning in the Summer of 2018 for three years as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Administrative Reports

Principal Jay Strickland presented an update for the High School. Highlights included: Encouraging teachers to observe each other and collaborate; Student Leadership Team meets once per week to discuss how to make the building better with up to 40 students participating;

Principal Robin Foster presented an update for East Elementary.  Highlights included: East has done an all-school PBIS celebration and Kalona City Park;

Principal Marc Pennington presented an update for the Middle School.  Highlights included: 88% of families attended the most recent Parent Teacher conferences;

Principal Bill Poock presented an update for West Elementary and the District’s Preschools.  Highlights included: He accompanied the Madrigal Singers to Augustana College today for Choir festival today and shared his impressions of our students talent and preparedness; The MP West mentoring teams start soon, Wednesday, October 17th;

Principal Amy Shalla presented an update for the Alternative Learning Center and Special Education interests of the District.  Highlights included:  This is Special Education week with District final counts for Special Education Students due the end of this week—the current count is 160 IEP students; ALC is working on community service activities;

Superintendent Schneider noted that there will be a Kids Against Hunger event at the Highs School during this Wednesday’s early out with 20 Middle School and 20 High School students participating.

Board Development and Inservice Activities

IASB Employee Relations Conference – October 17, 2017, Altoona, Iowa – Noted to let Swartzentruber know of your plans to attend this event.   At this time, no one is registered for this event.

IASB School Board Member Orientation Workshop – Tuesday, October 10, 2017, 6-8:30 p.m. – Mt. Pleasant, or Wednesday, October 25, 2017, 6-8:30 p.m. – Clear Creek Amana – At this time, two persons are registered for the October 25, 2017 date at Clear Creek Amana.  Transportation details will be worked out with the two individuals.

IASB Annual Convention – November 15-17, 2017, Des Moines (Mid-Prairie Presentation)

All Board members and Superintendent Schneider are registered for this event for Thursday, November 16, 2017.  Transportation has been arranged to the event.  Jim Hussey has shared the revised Power Point slide show file on the Board Document site to allow for continuing review by the Board.

 

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 23, 2017, at 7:00 p.m. at the Mid-Prairie Home School Education Center (formerly known as Washington Township Building).

Adjournment

The meeting adjourned at 9:30 p.m.

 

 

September 25, 2017

Mid-Prairie Community School District             

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 25, 2017 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

RETIRING SCHOOL BOARD

President Jeremy Pickard called the meeting to order.

Board members present:   Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, Marianne Schlabach, and Jeremy Statler.  And New Board Member – Denise Chittick

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber

Consent Items

Jeremy Statler moved to adopt the agenda, seconded Gabrielle Frederick.  Motion carried 7-0.

Marianne Schlabach moved to approve the following consent item.

Approve Minutes of September 11, 2017.

Motion seconded Jodi Meader.  Motion carried 7-0.

Fiscal Year 2017 Treasurers Annual Report

Business Manager and Board Secretary Jeff Swartzentruber provided the 2017 Treasurers Report.  The Certified Annual Report due September 15, 2017 was certified on September 13, 2017.  The report presented to the board is the Summary Treasurer’s Report from the Iowa Board of Education Portal.  Additional Information is provided to the Board of Change in Fund Balance and Cash Balances and Change in Cash Balances.  Operating Fund Balance increased for the year by $721,826.38.  Much of the increase is due to a $176,900 decrease in Special Education Deficit due to Medicaid Reimbursements for eligible students and $724,300 of Miscellaneous Income.  Total Fund Balances decreased by $2,649,000.  This included the Capital Projects Fund planned complete spend down.  When that is removed, the Total Fund Balance for all funds increased by $163,800.  Management Fund increased by $272,000, which includes the planned increase of $250,000 and Refunds of Insurance Premiums of 27,000.

Jim Hussey moved to accept the Treasurer’s Report for Audit as presented.  Seconded by George Schaefer.  Motion carried 7-0.

Acceptance of Election Results

The Abstract of Votes from the September 12, 2017 election was presented.    The At-Large 4 Year Term members elected were:  Gabrielle Frederick 129 votes, Jim Hussey 126 votes; and Jodi Meader 124 votes.  Director to Fill Vacancy elected is Denise Chittick 89 votes.

Jeremy Statler moved to accept the election results as presented in the Abstract of Votes .  Seconded by George Schaefer.  Motion carried 7-0.

Recognition of Retiring Board Member

President Pickard and Superintendent Schneider thanked Jeremy Statler for his service to the School Board over the past four years.  Appreciation for his thoughtful input, leadership, and participation during his term on the board were warmly expressed.

Adjournment (Sine Die) The Board President adjourned “sine die” the final meeting of the 2016-2017 School Board at 7:12 p.m.

Jeremy Statler moved to adjourn the meeting.  Seconded by George Schaefer.  Motion carried 7-0.

New Board of Education – Organization of the 2017-2018 Board

Board Secretary, Jeff Swartzentruber, called the meeting to order at 7:18 p.m.

The Oath of Office was administered to Denise Chittick, the newly elected School Board member, and to Gabrielle Frederick, Jim Hussey, and Jodi Meader, re-elected School Board Members by Jeff Swartzentruber Board Secretary.

Nominations for President of the Board of Directors for the 2017-2018 School Year: George Schaefer nominated Jeremy Pickard for President of the Board.  Additional nominations were requested by Swartzentruber, and there were none.   Seconded by Gabrielle Frederick.  Motion carried 7-0.

Nominations for Vice-President of the Board of Directors for the 2017-2018 School Year; Jim Hussey nominated George Schaefer for Vice-President.  No further nominations were put forth by Board Members.  Motion carried 7-0.

The Oath of Office was administered to Jeremy Pickard as President and George Schaefer as Vice President of the School Board for the 2017-2018 School Year.

New Board President, Jeremy Pickard, continued the meeting as Chair.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.

Public Forum

No one spoke.

Consent Items

Jim Hussey moved to approve the following consent items.

Payment of Bills

The bills as listed for September 25, 2017 and prepaid bills;

Open Enrollment Requests

Michael Gearhart requests Aaron Gearhart (Grade 6), attend Mid-Prairie from Washington Community School District for the 2017-18 School Year;

Personnel Items

Contract issued to Kim Minettel, Special Education/Preschool Van Driver, $14.40 per hour;

Contract issued to Ashley Streb, MPHS Assistant Dance Coach, $1,173 per season;

Contract issued to Ellen Land, 7th Grade Girls Basketball Coach, $2,053 per annum;

Resignation of Richard Grimm, Bus Driver, $25.21 per hour, effective October 15, 2017;

Fundraising Requests – None

Appointment of Level 1 Investigators

The following persons are appointed and approved as Level 1 Investigators for the District as it relates to the initial report of any physical and/or sexual abuse complaints filed against a staff member by a student.  These appointees are: Robin Foster, Marc Pennington, Bill Poock, Amy Shalla, and Jay Strickland.  The alternate is Mark Schneider

Approve Additional Insured Booster Groups

The following groups are approved to purchase liability and errors and omissions insurance as a rider on the District insurance policies.

Golden Hawks Wrestling Club                                    Mid-Prairie Athletic Boosters

Mid-Prairie Student Boosters                                     Mid-Prairie Community School District Foundation

Mid-Prairie Fine Arts Boosters                                   Mid-Prairie Post Prom Committee

ALC Graduate

The following student is recommended to be a September, 2017 Graduate of the Alternative High School:  Mr. Jackson Young. 

Jodi Meader seconded the consent items.  Motion carried 7-0.

Long and Short Term Planning

Washington and Johnson County Conference Boards

The board discussed who the representatives from this board will be for the 2017-18 School Year. Both boards work to approve the County Budget via the Assessor’s Office.  It is noted that Gabrielle Frederick is the sole Johnson County resident amongst the School Board Members.

George Schaefer moved to appoint Denise Chittick as the School Board Representative to the Washington County Conference Board and Gabrielle Frederick as the School Board Representative to the Johnson County Conference Board.  Jodi Meader seconded the motion.    Motion carried 7-0.

IASB Assembly Delegate

The board discussed who the representative from this board will be for the 2017-18 School Year.  Jim Hussey shared the activities of the delegate assembly on legislative priorities process.  This year the delegate meeting will be Wednesday, November 15, 2017.

George Schaefer moved to appoint Jim Hussey as the School Board Representative as the IASB Assembly Delegate.  Jim Hussey seconded the motion.    Motion carried 7-0.

Interest Based Bargaining School Board Representative

The board discussed who the representatives from this board will be for the 2017-18 School Year.  George Schaefer and Marianne Schlabach served in this capacity last year with approximately two meetings per month from December to March or April.  These appointments would be pending the outcome of the Mid-Prairie Association election.

Jodi Meader moved to appoint George Schaefer and Marianne Schlabach as the School Board Representatives to the Mid-Prairie School District Interest Based Bargaining Committee for 2017-18 School Year.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Finance

Additional Allowable Growth for Special Education Balance

Superintendent Schneider reported that the Special Education Deficit for the 2016-17 School Year was $157,995.52.  It is less than the $335,000 from 2015-16 due to increased Medicaid Reimbursement.  The Special Education Supplement has been certified as required by the state before the September 15, 2017 deadline.  In order to be reimbursed we need a resolution for Allowable Growth and Supplemental aid for a negative Special Education Balance.

Jim Hussey read the resolution and moved to approve Resolution 092517 for additional allowable growth to cover 2016-2017 special education costs. Gabrielle Frederick seconded the motion. 

Roll Call Vote:    Jim Hussey                          - yes

                                Jodi Meader                    - yes

                                Marianne Schlabach       - yes

                                Gabrielle Frederick          - yes

                                George Schaefer             - yes

                                Denise Chittick                 - yes

                                Jeremy Pickard                 - yes

Motion carried 7-0.

WCRF Grant Applications

Superintendent Schneider introduced the resolution for the current round of Grant Applications.  These are due on October 4, 2017.  The four items on the resolution 092517B are for 1) MPHS Library Transformation Project—Grant  Request $95,188 – Total Project Cost $119,188; 2) One School, One Book—Grant Request $7,600 – Total Project Cost $9,600; 3) Golden Hawk Innovators—Grant Request $25,168.09 – Total Project Cost $31,468.89; and 4) Fostering Makers at MP West—Grant Request $7,316.89 – Total Project Cost $9,316.89.  The 4 items were explained to the Board.

George Schaefer read Resolution 092517B and moved to approve as presented.   Marianne Schlabach seconded the motion.

Roll Call Vote:    Jim Hussey                          - yes

                          Jodi Meader                          - yes

                          Marianne Schlabach             - yes

                          Gabrielle Frederick                - yes

                          George Schaefer                   - yes

                          Denise Chittick                      - yes

                         Jeremy Pickard                      - yes

Motion carried 7-0.

Promissory Note payable by Nutrition Fund to the SAVE Fund

The renewal of the one-year promissory note comes before the School Board for consideration and approval.  This note was presented at last 3 years’ meetings as a result of a significant loss in the Nutrition Fund during Fiscal Year 2013.  Nutrition Fund continues to make significant progress and has returned to profitability.  Principal payments of $45,000.00 have been made against the note since last year along with the annual interest payment of $7.00 and interest for 2017-18 of $2.50.  It is hoped that an additional principal payment can be made during 2017-18 after plans for asset purchases in the kitchens are planned.

Jim Hussey moved to approve the interfund loan and the Unsecured Promissory Note between Mid-PrairieCSD SAVE Fund as and Mid-PrairieCSD Nutrition Fund for $25,000.00, plus interest at .01% per annum beginning October 1, 2017, for the purpose of removing the operating deficit in the Nutrition Fund.  Further it is recognized the new loan is due October 1, 2018.  Gabrielle Frederick seconded the motion. 

Roll Call Vote:    Jodi Meader                       - yes

                          Marianne Schlabach          - yes

                         Jeremy Pickard                   - yes

   Jim Hussey                          - yes

   Denise Chittick                    - yes

   Gabrielle Frederick              - yes

                         George Schaefer                 - yes

Motion carried 7-0.

Board Development and Inservice Activities

IASB Employee Relations Conference – October 17, 2017, Altoona, Iowa – Noted to let Swartzentruber know of your plans to attend this event.

IASB School Board Member Orientation Workshop – Tuesday, October 10, 2017, 6-8:30 p.m. – Mt. Pleasant, or Wednesday, October 25, 2017, 6-8:30 p.m. – Clear Creek Amana – Denise Chittick and Mark Schneider will plan to attend the October 25th event at Clear Creek Amana.  Swartzentruber will assure completion of registration.

IASB Annual Convention – November 15-17, 2017, Des Moines (Mid-Prairie Presentation)

All Board Members are planning to go on November 16th.  Jim Hussey will attend as delegate most likely on November 15th.  Other Board Members are considering other dates.  Swartzentruber will register all Board Members and work with Transportation to get a Van.

Board Work Session – IASB Presentation – A work session on the presentation and materials for the IASB Annual Convention was undertaken.  The Board discussed this in detail.

Announcements and Suggestions for Next Agenda

The next regular Board Meeting will be on Monday, October 9, 2017, at 7:00 p.m. at the Central Office Community Room.  For the next board meeting – Refocus Room at MPMS; Presentation on CASA; Discussion on new website; Offering Early-Bird Physical Education; Early Separation Policy discussion; and Employee Spotlight idea.  It is suggested that the Good Conduct Policy be reviewed.

The Board Meeting on Monday, October 23, 2017, will be at the Home School Education Center in Washington Township at 7pm.

Adjournment

The meeting adjourned at 9:22 p.m.

 

 

September 11, 2017

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 11, 2017 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, Marianne Schlabach, and Jeremy Statler.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

Public Forum

Bill Cooney from the Kalona News was introduced as the new incoming editor and welcomed.  No one else spoke.

Consent Items

George Schaefer moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of August 14, 2017 and August 28, 2017;

Finance Report

The Finance Reports for August 2017 and updated June 2017;

Payment of Bills

The bills as listed for September 11, 2017, Hills Bank ACH Transactions for the month of August 2017; August 2017 CAO/ALC Construction and MPCSD Elementary Schools Construction Draws and prepaid bills;

Open Enrollment Requests

Shante Domiguez-Rodriguez requests Mala’khi Rodriguez (Kindergarten) and Nadia Rordriguez (Grade 7), attend Mid-Prairie from Columbus Community School District for the 2017-18 School Year;

Peter and Sherri Keller request Elijah Keller (Grade 2), Serene Keller (Grade 4), and Peter Keller (Grade 9), attend Mid-Prairie from English Valley Community School District for the 2017-18 School Year;

Sara Hektoen requests Theodore Hektoen (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2017-18 School Year;

Nicole Green requests Landon Green (Grade 5), attend Mid-Prairie from Washington Community School District for the 2017-18 School Year;

Kim Rich requests Anneliese Roller (Grade 12), attend Mid-Prairie from Washington Community School District for the 2017-18 School Year;

Benjamin and Stephanie Valverde request Abigail Jackson (Grade 3), attend Mid-Prairie from Washington Community School District for the 2017-18 School Year;

Personnel Items

Contract issued to Cheyenne Neal, Middle School Assistant Volleyball Coach, $1,467 per season;

Contract issued to Eric Thorton, Middle School Assistant Volleyball Coach, $2,214 per annum;

Contract issued to Linda Newell, Special Education and Preschool Van Driver, $15.48 per hour;

Fundraising Requests

Mid-Prairie Bands and Choir requests approval to raise funds through the sale of cookies from September 19th to September 22nd for Music Trip;

MP Student Boosters requests approval to Color Run Fundraiser on October 2nd with activities from September 8th to October 21st to assist with field trips, assemblies and extra activities for Preschool through 8th Grade.

Jeremy Statler seconded the consent items.  Motion carried 7-0.

Student Learning

Summer Trip to Eminence

Superintendent Schneider introduced the group of eleven teachers that traveled to Eminence Kentucky this Summer.  They shared their energy, impressions, and takeaways from the trip.

0.5 FTE MP-West Special Education Teacher

Superintendent Schneider and Principal Poock shared their recommendation and rational for a new half-time Special Education Teacher.  Costs for the position will depend on education and experience of the person hired.

Jim Hussey moved to approve the recommendation for a 0.5 FTE Special Education Teacher at West Elementary.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Community Use of Facilities

Superintendent Schneider directed the Board’s attention to the website on activities at the churches on Wednesday nights as well as Activities in the Buildings in the 2015-16 School Year. He has also reached out to Derrick Cranston with an idea to start a community focus group.   This is continued work as it relates to the conversation started in August about the use of Facilities on Wednesday nights as a concern and recommendation presented by the Mid-Prairie Council of Churches.  President Pickard reported on conversations with Nitro and Bulltown board presidents about Wednesday night practices and learned that they have focused on keeping these types of activities to a minimum.

Finance

Bids for Suburban

Superintendent Schneider recommends that the Suburban be replaced due to the maintenance issues currently experienced with the vehicle.  A decision on new—through the State’s program for schools—versus a used low mileage alternative was discussed.  Board discussed approach and gave direction to look for what would be available as the best long term deal.  No formal action was taken.

Communications Specialist

Superintendent Schneider shared his recommendation and rational for a new Communications Specialist.  It is proposed the prospective employee would work 12 to 15 hours per week for 44 weeks with an estimated cost to the District of $12,000 to $16,000 per year.  An overview of the Job Expectations and recognition of priorities within this position is on the Board website.

Jim Hussey moved to approve the creation of a Communication Specialist position not to exceed 15 hours per week.  Jeremy Statler seconded the motion.    Motion carried 7-0.

Administrative Reports

Principal Jay Strickland presented an update for the High School. Highlights included:  Sees an increase in collaboration at the High School; Students as of September 11, 2017 at 356; All buildings took the Colors Training:  Jay sees this as an expanding opportunity; Focus on student connection and relationships, as well as mental toughness; Early stages of development of a new design for the Library; Student Leadership team development—40 students expressed interest to be involved; and Homecoming activities are this week.

Principal Robin Foster presented an update for East Elementary.  Highlights included: East Elementary has 332 students as of September 11, 2017; Excitement has been quite high at the start of the school year;  Four different staff committees with different focuses bringing energy and leadership opportunities;  and Implementing the “Good News Call of the Day” initiative—Principal calls a parent to tell them about a student

Principal Marc Pennington presented an update for the Middle School.  Highlights included: 436 students as of September 11, 2017; 130 students out for Fall Sports; Color Run project has kicked off and goes through October 6th; and Motto for the year is “Grit”.

Principal Bill Poock presented an update for West Elementary and the District’s Preschools.  Highlights included: Appreciative of the high level of collaboration at all levels in the District; Implemented a new activity called “Morning Meeting” as a daily way to focus the students on their classroom community at both elementary schools; Fast Bridge assessments are on hold due to some data issues within the software; 337 students at MP West as of September 11, 2017; and the Maker Space area is cleaned out and ready move to the next steps.

Principal Amy Shalla presented an update for the Alternative Learning Center and Special Education interests of the District.  Highlights included:  18 students in the Alternative Center; Working on Surprise and Delight opportunities for the students—students are in charge of this for each other;  Special Education assessments are a focus this week;.

Superintendent Schneider reported:  Congressman Loebsack visited the District last week to meet with Administrators and take a student led tour of the High School; and October 23rd School Board meeting will be held at the Home School Education Center.

Board Development and Inservice Activities

IASB Employee Relations Conference – October 17, 2017, Altoona, Iowa – Noted to let Swartzentruber know of your plans to attend this event.

IASB School Board Member Orientation Workshop – Tuesday, October 10, 2017, 6-8:30 p.m. – Mt. Pleasant, or Wednesday, October 25, 2017, 6-8:30 p.m. – Clear Creek Amana – Noted to let Swartzentruber know of your plans to attend  one of these events.

IASB Annual Convention – November 15-17, 2017, Des Moines (Mid-Prairie Presentation)

Jim Hussey handed out the beginning of a Power Point slide show for initial review by the Board.  Included were questions to be discussed, participation, outside feedback, outcomes and lessons learned. A work session during the second Board meeting in September or October will be scheduled.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, September 28, 2017, at 7:00 p.m. at the Central Office Community Room.  At this meeting the current School Board will open the meeting and the new School Board members will join.  Additionally, new officers will need to be elected.  Riverboat Foundation Applications will be on the agenda as will a work session on the presentation for the IASB Annual Convention.

School Board Election is tomorrow, September 12, 2017.

Adjournment

The meeting adjourned at 8:37p.m.

August 28, 2017

Mid-Prairie Community School District  

Kalona, Wellman, West Chester

Mid-Prairie Middle School Library, Kalona, IA  52247

August 28, 2017 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

Jeremy Statler, Vice President, called the meeting to order.

Board members present:   Gabrielle Frederick, Jim Hussey, Jodi Meader, George Schaefer, Marianne Schlabach, and Jeremy Statler.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Marc Pennington (through the Middle School tour)

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 6-0.

Public Forum

No one spoke.

Consent Items

Jim Hussey moved to approve the following consent items.

Payment of Bills

The bills as listed for August 28, 2017 and prepaid bills;

Open Enrollment Requests

Brian and Angela Herren request Hailey Herren (Grade 3) and Treyton Herren (Grade 2), attend Mid-Prairie from Highland Community School District for the 2017-18 School Year;

Kala Kading requests Allison Kading (Grade 4) and Elyssa Kading (Grade 6), attend Mid-Prairie from Keota Community School District for the 2017-18 School Year;

Amber Boeckenstedt requests Kate Boeckenstedt (Grade 9), attend Mid-Prairie from Washington Community School District for the 2017-18 School Year;

Nicole Green requests Mason Green (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2017-18 School Year;

Personnel Items

Contract issued to Ron Jackson, Mini Bus Driver-Special Education Transportation, $15.48 per hour;

Contract issued to Merlin Boshart, Special Education and Preschool Van Driver, $15.48 per hour;

Work Agreement issued to Taylor Gordon, Associate, $13.15 per hour;

Volunteer Coaches for Fall Sports

Derek Yoder – HS Football--$2,000 from Resale Funds

Daren Lambert – HS Football--$2,000 from Resale Funds

Kevin Cortum – HS Football--$1,500 from Resale Funds

Mark Dalton – HS Football--$1,500 from Resale Funds

Justin Barthelman – HS Football--$1,500 from Resale Funds

Daniel Hershberger – MS Football--$1,500 from Resale Funds

Lynette Poll – MS Volleyball--$500 from Resale Funds

Jodi Meader seconded the consent items.  Motion carried 6-0.

Student Learning

Grant Wood AEA Director District Convention

Grant Wood AEA has experience a board member vacancy for the seat of Director of District 6.  Mid-Prairie is represented by this District.  Candidates for the vacated Director term through 2019 are sought.  Carol Montz, former Superintendent of Williamsburg Schools, is the only candidate that has filed the necessary paperwork.  The convention date to elect a new Director is set for September 5, 2017, 6:30pm at the Washington Community School District Central Office.  Mid-Prairie must send a School Board Member as a representative to vote with the approved resolution and the ballot in hand.  A representative is needed for this meeting and should be chosen at the August 28, 2017 meeting. 

Jim Hussey moved to resolve to appoint Jodi Meader to serve as delegate for Mid-Prairie with Gabrielle Frederick to serve as an alternate delegate. Gabrielle Frederick seconded the motion.

Roll Call Vote

Roll Call Vote:    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                           Jodi Meader                     - yes

                           Jeremy Pickard                - absent

                           Marianne Schlabach       - yes

                           George Schaefer              - yes

                           Jeremy Statler                   - yes

Motion carried 6-0.

Board Development and Inservice Activities

IASB Employee Relations Conference – October 17, 2017, Altoona, Iowa – Noted to let Swartzentruber know of your plans to attend this event.

IASB School Board Member Orientation Workshop – Tuesday, October 10, 2017, 6-8:30 p.m. – Mt. Pleasant, or Wednesday, October 25, 2017, 6-8:30 p.m. – Clear Creek Amana – Noted to let Swartzentruber know of your plans to attend  one of these events.

IASB Annual Convention – November 15-17, 2017, Des Moines (Mid-Prairie Presentation)

Jim Hussey handed out the beginning of a Power Point slide show for initial review by the Board.  Included were questions to be discussed, participation, outside feedback, outcomes and lessons learned. A work session during the second Board meeting in September or October will be scheduled.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, September 11, 2017, at 7:00 p.m. at the Central Office Community Room.  Item suggested was continued work on the Family Night Policy Issue processing from the August 14, 2017, meeting as brought by the Mid-Prairie Council of Churches.  Superintendent Schneider expressed his thanks to the Custodians for their work and the Transportation department for their tireless efforts in getting the School Year off and running—from his perspective, things have gone very well.  Schneider will discuss some ideas and policies for controls at Central Office as well as thoughts on communication efforts for the District.

Work Session

The Board toured the buildings within the District starting with Mid-Prairie Middles School, Mid-Prairie East Elementary School, Mid-Prairie High School, and Mid-Prairie West Elementary School.  The Building Principals and Lead Custodians in each building conducted the tours to review the changes made since the end of the previous school year.

Adjournment

The meeting adjourned at 9:21p.m. on location at West Elementary in Wellman, Iowa.

August 14, 2017

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 14, 2017 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Jim Hussey, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Gabrielle Frederick, George Schaefer and Jeremy Statler.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 4-0.

Public Forum

No one spoke.

Consent Items

Jim Hussey moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of July 10, 2017;

Finance Report

The Finance Report for July 2017 and the modified Finance Report for June 2017 with Accruals;

Payment of Bills

The bills as listed for August 14, 2017, Hills Bank ACH Transactions for July 2017; July 31, 2017 CAO/ALC Construction Draw and prepaid bills;

Open Enrollment Requests

Michael and Abigail Holeton request Sevrin Holeton (Kindergarten), attend Mid-Prairie West Elementary from Keota Community School District for the 2017-18 School Year;

Beth Humble requests Landon Humble (Grade 4), attend Mid-Prairie West Elementary from Williamsburg Community School District for the 2017-18 School Year;

John and Rebecca Park request Andrew Park (Kindergarten), Hannah Park (Grade 5), Rachel Park (Grade 1), Sarah Park (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2017-18 School Year;

Angie Robertson requests Will Robertson (Kindergarten) attend Highland Community School District from Mid-Prairie;

Taylor Ehlinger and Jesse Starr request Addison Starr (Kindergarten) attend Washington Community School District from Mid-Prairie;

Personnel Items

Resignation of Jeremy Kleese, Middle School Special Ed Associate, $13.47 per hour, effective August 1, 2017;

Resignation of Sarah Leonard, 7th Grade Girls Basketball Coach, $ 2,417.00 per season, effective August 8, 2017;

Fundraising Requests

FCCLA requests approval to raise funds by selling Homecoming T-shirts from August 28th to September 5th to be used for Chapter projects, service projects, and service to MP Students;

MP Speech requests approval to raise funds through a Garage Sale on August 11th and 12th for additional funds for Speech Contests in 2017-18 School Year;

MP Volleyball requests approval to raise funds through the on-line fan apparel store from August 9th to August 29th to be used for varsity warmups, team banner, senior banners, and volunteer assistant compensation;

National Honor Society requests approval to raise funds by selling MP Spirit Driveway Stamps from August 23rd to September 30th to be used for NHS banquet facility rental;

OTHER Additional Items

Purchase of 2014 Ram 2500 SLT Pickup Truck for use by District Custodian for Buildings and Grounds from Capper Automotive in the amount of $25,200;

Approve the Performance Therapies Agreement for 2017-2018 Fiscal Year for Athletic Training;

GASB 45 Actuarial Valuation Services Agreement with the Iowa Association of School Boards for the 2016-2017 Fiscal Year;

GASB 75 Actuarial Valuation Services Agreement with the Iowa Association of School Boards for the 2017-2018 Fiscal Year;

Marianne Schlabach seconded the consent items.  Motion carried 4-0.

Special Presentations

Community Use of Facilities

A representative from the Mid-Prairie Council of churches, Deacon Derick Cranston was present to inquire if the Community Use of District Buildings, Sites, Equipment & Vehicles Policy 905.1 could be reviewed and or modified to be broadened from inclusion of only School Activities.  A letter dated August 14, 2007 was read by Cranston of Holy Trinity Catholic Church.  Board Members asked questions.  Concern is for the recreational and club sports teams practicing on Wednesday nights and the use of School Facilities.  The Board will take this concern under advisement and begin to collect input from other groups to determine if a change to Policy 905.1 should be made.

District Insurance Program Review

Gary Fisher, Owner of Fisher Insurance Agency and Agent for the insurance programs of the District was present to provide an update of the Worker’s Compensation insurance program results and discuss injury and liability risks.  Worker’s Compensation experience at Mid-Prairie is excellent.  The District is experiencing an 11% reduction from the standard insurance rates, or about $12,000 this year in premium.  He presented a step stool to the Superintendent and each Building Principal to underline the importance of using proper equipment when staff need to climb to accomplish a task.  He highlighted Iowa Legislation passed effective July1, 2017, and some of the changes related to revised rights for Worker’s Compensation for employers and employees.

Student Learning

District Needs Assessment

Superintendent Schneider welcomed Angela Lamb and Emily Uhl to provide an overview of the District Needs Assessment that was undertaken in the Spring of 2017.  They highlighted items from the 23 page Executive Summary document as provided on the Board document site.

Teacher Professional Learning – Micro-credentialing

Kristan Hunter, Curriculum Learning Leader for the District, presented on the Micro-credentialing process that is planned for the 2017-18 School Year.  This will be a pilot program.  She touched on What, Why, and How of Micro-credentialing and taking it forward for educators at Mid-Prairie.  The focus this school year will be on Blended Learning—the instructional framework that allows teachers to design personalized learning for students.  She introduced various requirements, demonstration of mastery of the skill, and recognition of teachers.

Grant Wood AEA Director District Convention

Grant Wood AEA has experience a board member vacancy for the seat of Director of District 6.  Mid-Prairie is represented by this District.  Candidates for the vacated Director term through 2019 are sought.  A filing due date of August 25, 2017 for interested candidates has been announced.  The convention date to elect a new Director is set for September 5, 2017 at the Washington Community School District Central Office.  Mid-Prairie must send a School Board Member as a representative to vote with the approved resolution and the ballot in hand.  A representative is needed for this meeting and should be chosen at the August 28, 2017 meeting.

Finance

Assistant Dance Coach

Superintendent Schneider noted that there are a higher number of students out for the High School Dance Team.  With the increased numbers there is a need for an Assistance Dance Coach for this school year. 

Jim Hussey moved to approve the one year position of Assistant Dance Coach at the High School for the 2017-18 School Year.  Jodi Meader seconded the motion.    Motion carried 4-0.

28E Agreement with Morning Sun Community School District

Superintendent Schneider noted the Hiring of Nathan Carlson as the half-time Dean of Students for Mid-Prairie High School and the half-time Principal at Morning Sun Elementary School.  The sharing arrangement does not generate any sharing revenue.  The cost of the principal position at Morning Sun will be borne by them at $47,926.20.  Mid-Prairie holds Carlson’s contract for both positions.  His Dean of Students position at Mid-Prairie High School was approved at the July 10, 2017 meeting.

Marianne Schlabach moved to approve the 28E Agreement to share the Mid-Prairie High School Dean of Students and the Principal of Morning Sun Elementary School as presented.  Jim Hussey seconded the motion.    Motion carried 4-0.

Depository Resolution for 2017-2018 School Year

Superintendent Schneider presented the board with the annual required resolution on District Bank Depositories and limits and recommended the resolution for approval.

RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220.  The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.

                                                                Location of          Maximum Balance           Maximum balance in

Depository name                             Home Office      effect under prior            effect under this             

___________________             __________       resolution                          resolution                   _                                  

Bankers Trust Co. N.A.

(ISJIT)                                                    Des Moines          5,000,000                             5,000,000

Hills Bank Kalona                              Hills                        10,000,000                           10,000,000

Federation Bank                               Wellman                5,000,000                             5,000,000

CBI Bank & Trust                               Kalona                    5,000,000                             2,000,000

Jim Hussey moved to approve Depository Resolution 081417 for the 2017-2018 School Year as presented and read by him.   Jodi Meader seconded the motion.

Roll Call Vote:    Jodi Meader                       - yes

Gabrielle Frederick          - absent

Jim Hussey                          - yes

                                Jeremy Statler                   - absent

Jeremy Pickard                 - yes

Marianne Schlabach       - yes

                                George Schaefer              - absent

Motion carried 4-0.

Board Development and Inservice Activities

IASB Employee Relations Conference – October 17, 2017 in Altoona, Iowa

Board Members are encouraged to let Board Secretary Swartzentruber know if you would like to go to the event so registration can be completed.

IASB School Board Member Orientation Workshops

There are two workshop dates.  The first is Tuesday, October 10, 2017 from 6-8:30pm at Mt. Pleasant Schools. The second is Wednesday, October 25, 2017 from 6-8:30pm at Clear Creek-Amana Schools.  Registrations will be done by Board Secretary Swartzentruber.  New board members are encouraged to attend and communicate with Swartzentruber.

IASB Convention – November 15-17, 2017, in Des Moines

At this year’s convention, Mid-Prairie will present.  Jim Hussey discussed the idea of the Mid-Prairie presentation, most likely in the form of a panel of board members and administrators.  Board Members are encouraged to attend this annual even and should communicate with Swartzentruber.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 28, 2017, at 7:00 p.m. at the Central Office Community Room.  At the next meeting:  Visit the facilities; gather information on use of facilities and students impacted as part of the MP Council of Churches concern raised at tonight’s meeting;  and discussion on the long trips for athletics due to conference participation.

Including Administrative Reports with Announcements

Principal Jay Strickland presented an update for the High School. Highlights included: There has been a lot of moving of offices within the building as part of the new High School Offices; Special Education has been more centralized; the two Leadership teams were brought in to discuss ideas to advance the High School and energy.

Principal Robin Foster presented an update for East Elementary.  Highlights included: Anticipating near 280 students in K-2; new staff are getting ready; Monday is the ice cream social; schedules were the focus in June for both East and West Elementary;

Principal Marc Pennington was not in attendance.  No update was provided for the Middle School;

Principal Bill Poock presented an update for West Elementary and the District’s Preschools.  Highlights included:  Working on state assessments and changes to platforms mandated by the State for both East and West Elementary Schools; Early Childhood Education has 101 students enrolled; enrollment is approximately 270 students in Kindergarten, Third Grade, and Fourth Grade;

Principal Amy Shalla presented an update for the Alternative Learning Center and Special Education interests of the District.  Highlights included: CPI Training with staff starting last week, started with all bus drivers then 8 new staff today, and finally 109 people on refresher training in the next 3 days; 16 students will be starting at the Alternative Learning Center;

Superintendent Schneider reported that new teachers start with on-boarding tomorrow; Wednesday the support staff will join them; Transportation Open House will be this Wednesday evening in the All-purpose Room at the High School; This Friday will be the all staff meeting.

Appreciation expressed:   Board President thanked the Administration for their hard work and coordination of all of the changes since the Spring.  He also asked the Administrators to pass along their gratitude to their staff/teams on behalf of the School Board.

Adjournment

The meeting adjourned at 8:45p.m.

July 10, 2017

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 10, 2017 – 7:00 p.m.

www.mid-prairie.k12.ia.us

President Jeremy Pickard called the meeting to order.

Board members present:   Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, Marianne Schlabach, and Jeremy Statler.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jeremy Statler.  Motion carried 7-0.

Public Forum

No one spoke.

Consent Items

Jim Hussey moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 12, 2017 and June 26, 2017;

Finance Report

The Finance Report for June 2017;

Payment of Bills

The bills as listed for July 10, 2017, Hills Bank ACH Transactions for the month of June 2017; the June 30, 2017 CAO/ALC Construction Draw and prepaid bills;

Open Enrollment Requests

Chad and Jenny Gillam request Kate Gillam(Grade 5) and Jayce Gillam (Grade 1), attend Mid-Prairie from Washington Community School District for the 2017-18 School Year;

Personnel Items

Contract issued to Gerry Beeler, Bus Driver, $22.20 per hour;

Contract issued to Grace Yoder, Bus Driver, $22.20 per hour;

Contract issued to Truman Shetler, Assistant Varsity Girls Basketball Coach, $2,957 per season;

Fundraising Requests -- None

Jodi Meader seconded the consent items.  Motion carried 7-0.

Finance

Facilities Report

Superintendent Schneider introduced Maury Gallagher and the lead custodians for each building.  Each custodian presented a portion of the annual Facilities Report for the District.  Maury expressed thanks to Rosie Weber, Randy Billups, Bud Juilfs, Mark Kleese, and Mike TeBockhorst as an outstanding team of lead custodians.  Time was spent on review of Summer Projects in each of the buildings.   Appreciation is expressed to all the custodians for the implementation of the moving plan between buildings this Summer.  The Board also thanked the custodians for the work and professionalism exhibited with the changes to facilities and decisions made this past Spring.

Dairy and Fuel Bids

Business Manager Swartzentruber directed the Board’s attention to the summary of the Dairy Bids, Diesel Fuel Bids, and Propane Fuel Bids for the 2017-18 School Year.  Requests for Bid were sent out in late May with a due date for return by Wednesday, June 28, 2017.  The analysis documents were reviewed.  Each of the three items had only two bidders.  It is recommended that the low bidder in each be awarded the business for next school year.  Questions about the bids were asked by the board.  The current vendors from 2016-17 are all the low bidders for the upcoming 2017-18 School Year and as a result are recommended to continue for 2017-18.

Jeremy Statler made the motion to award the 2017-2018 dairy contract to Prairie Farms Dairy.  Gabrielle Frederick seconded the motion.  Motion carried 7-0.

Jim Hussey made the motion to award the 2017-2018 diesel fuel contract to Agriland FS.  George Schaefer seconded the motion.  Motion carried 7-0.

Marianne Schlabach made the motion to award the 2017-2018 propane fuel contract to Home Gas of Wellman.  Jodi Meader seconded the motion.  Motion carried 7-0.

Student Learning

Second Readings of School Board Policy 507.9 – Wellness and of Middle School Assistant Coaches Policy 410.5

Superintendent Schneider reviewed the required changes for Policy 507.9 as covered and passed on first reading at the June 12, 2017 School Board Meeting.  Time for addition questions and discussion occurred.

Superintendent Schneider reviewed the policy for hiring additional Middle School Assistant Coaches as covered and passed with changes on first reading at the June 26, 2017 School Board Meeting.    Time for addition questions and discussion occurred.

Jeremy Statler moved to approve the Policy for Mid-Prairie Middle School Assistant Coaches 410.5 as presented on second reading.  George Schaefer seconded the motion.    Motion carried 7-0.

Marianne Schlabach moved to approve Board Policy 507.9, District Wellness Policy, on second reading as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Work Session

Board Policy Review

Board Policy Updates from IASB were tabled.

Board Development and Inservice Activities

It is noted the IASB Fiscal Management Conference will be held on July 19, 2017 in Altoona, Iowa.  A start time is 9am.  School Board Members wishing to attend should contact Jeff Swartzentruber so registrations can be completed.

School Board Elections are in September.  Today was the first day that completed documents could be submitted to Board Secretary Swartzentruber.  Board members are encouraged to continue to promote the election and seek candidates to fill all seats.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 14, 2017, at 7:00 p.m. at the Central Office Community Room.  Items anticipated include:  Fisher Insurance on 2017-18 Insurance Renewal; Presentation on Micro Credentialing; Resolution for Fiscal Flexibility; Work Session to Review Work Policies.

Announcement:  Thursday, August 3, 2017 is the Last Day to File School Board Nomination Papers

Adjournment

The meeting adjourned at 7:37 p.m.

October 8, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 8, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Schlabach called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Denise Chittick, Jim Hussey, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

WORK SESSION

Activities Report

Superintendent Schneider introduced Tyler Hotz, Activities Director for the District.  Hotz reported on the many extracurricular activities underway in the District.  He also shared his philosophy and mission for his work in Activities at Mid-Prairie.  He shared some upgrade ideas and the process utilized to prioritize the upgrades—a three to five year plan.  The Board asked questions for clarification and expressed appreciation for his work.  There are 271 students participating in Fall extra-curricular activities.

Update on Community Service Trip

Amy Shalla, ALC Administrator and Matt Freel, Behavioral Interventionist updated the Board on the planning progress for the trip to support the victims of Hurricane Florence offered to students.  A handout was shared with the current information as known.  The planned dates for the trip are from November 25th to November 30th.  There is a fund-raising element and a request for the creation of a $4,000-$7,500 “Go Fund Me” page to cover traveling expenses, as well as sending letters to businesses to seek support.  Funds raised beyond travel expenses would be donated to the hurricane victims.  The board asked questions of the Shalla and Freel and encouraged them to continue planning and investigating the possibilities of this trip.  A recommendation to approve the trip is expected at the next board meeting for Board action.

Board Members and Administrators Dialogue

Superintendent Schneider introduced this session as an item that will be on the agenda for each meeting.  Schneider shared an article and video on the art of dialogue.  Board members asked questions about an expenditure to the Iowa Department of Human Services related to Medicaid reimbursement that was on the payment of bills list for the board meeting.  Business Manager Swartzentruber provided background and explanation.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members through October 9th.  At this time no one is registered.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– Everyone is registered for at least one day for the conference.  Board members traveling together on the 15th will gather at Central Office.  The Transportation Department has reserved a vehicle for Board Members traveling that day to use.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 22, 2018, at 6:15 p.m. at the Central Office Community Room.  Revised Special Education Deficit Resolution, Community Service Trip action and the Activities Handbook as well as a presentation from the Gifted and Talented Teachers will be on the next meeting agenda.

BUSINESS MEETING – 7:15 p.m.

Public Forum

No one spoke.

Consent Items

Gerry Kahler moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 10, 2018 and September 24, 2018;

Finance Report

The Finance Report for Year to Date September 30, 2018;

Payment of Bills

The bills as listed for October 8, 2018, Hills Bank ACH Transactions for the month of September 2018;

Open Enrollment Requests

Chris and Allyce Bender request Eva Bender (Grade 2), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Earl and Marianne Blasingame request Abigail Blasingame (Grade 8) attend Washington Community School District from Mid-Prairie;

Personnel Items

No Contracts to be issued or new hires listed;

Resignation of April Crane-Brady, West Elementary Associate, $13.53 per hour, effective October 4, 2018;

Fundraising Requests

MP West Grade 4E requests approval to raise funds through a Bake Sale on October 11, 2018 for victims of Hurricane Florence;

MP West CEC requests approval to raise funds through the sale of shirts between October 9th and 16th for Down Syndrome Awareness Month;

Cooperative Agreement with Iowa State University

Approve the cooperative field experience agreement with Iowa State University for the 2018-2019 School Year;

Gabriella Frederick seconded the consent items.  Motion carried 6-0.

Student Learning

Coach and Sponsor Handbook Acceptance – This is tabled to next meeting on October 22, 2018;

Adjournment

The meeting adjourned at 7:26 p.m.