Minutes

April 22, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 22, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Schlabach called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

WORK SESSION

Middle School Presentation

Marc Pennington, Middle School Principal, provided an update on the Middle School.  He highlighted various items in a year in review approach:  Student attendance is 424; 64 staff are in the building; Extra-curricular participation is very high; Robust and varied academic emphasis and offerings; Social/Emotional/Behavioral Support activities; and then looking ahead to 2019-2020 ideas and initiatives.  Board asked questions for clarification.

West Elementary Presentation

Bill Poock, West Elementary Principal, provided and update on West Elementary School.  He highlighted:  Positive outcomes as identified by Staff including-Curriculum, Special Projects, Special Programs, Events; and Professional Learning – Climate and Culture. 

High School Hours for 2019-2020 – Moved to agenda item in Business Session

Board Development and Inservice Activities – Moved to the end of the meeting

Announcements and Suggestions for Next Agenda – Moved to the end of the meeting

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gerry Kahler moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 8, 2019

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for April 22, 2019;

Open Enrollment Requests

Holly Tedder requests Layla Tedder (Grade 6), Lilly Tedder (Grade 7), and Wyatt Tedder (Grade 8), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

Robert and Heather Hohenshell request Elizabeth Hohenshell (Grade 8) attend Keota Community School District from Mid-Prairie;

Personnel Items

No Contracts/Positions presented for issue;

Resignation of Ellen Land, Middle School Science Teacher, $45,553 per year, effective end of 2018-2019 School Year;

Resignation of Oralia Espinoza, Middle School Media Secretary, $13.72 per hour, effective end of 2018-2019 School Year;

Elimination of the Cook’s Helper Position at the Middle School effective the end of the 2018-2019 School Year.  This also eliminates the position of Jean Jamieson, serving in the Cook’s Helper Position at the end of the School Year at $14.66 per hour;

Fundraising Requests

The Mid-Prairie Home School Assistance Program “Roots and Shoots” requests approval to raise funds through raise funds by offering plant and seedling starts by freewill donation from April 22nd to end of the School Year for the construction and initial expenses of a 10 foot by 20 foot greenhouse at the Home School Education Center;

Emily Uhl seconded the consent items.  Motion carried 6-0.

Student Learning

High School Hours for 2019-2020

High School Principal Jay Strickland discussed the need to add 15 minutes to the day for WIN time,  increase block time and instructional time, and to eliminate the Monday late starts at the High School.

Gabrielle Frederick moved to approve the change in the High School schedule and daily hours from 8:15am to 3:15pm for 2019-2020 as presented.  Jodi Meader seconded the motion.   Motion carried 6-0.

Finance

Nutrition Director/High School Head Cook

Superintendent Schneider discussed the current situation of the combined Nutrition Director/High School Head Cook and the need to split the positions.  He is not recommending an action item for this meeting and asks for the Board to give some thought on the subject in order to bring questions, and impressions for the next meeting.  He provided history of how the Nutrition area has functioned and evolved over the past 18+ years.  In 2013 the position of Nutrition Director was combined with the High School Head Cook position.  In the past 6 months, Superintendent Schneider and Amber Kempf, Nutrition Director, began discussions about the next phase of the Nutrition Operation.  Thoughts are to split the Nutrition Director and Head Cook positions at the High School to take the operation to the next step in progression of the program.  The Board asked questions about how this has evolved and evolving to the next steps.

School Fees for 2019-2020

Superintendent Schneider and Business Manager Swartzentruber presented a recommendation to increase the Student Lunch and Breakfast prices by $0.05 each for the 2019-2020 School Year. This would make the lunch price $3.15 and the breakfast price $1.90 for students.  Based on student counts, this would raise the revenue by $5,100 to $5,600.  As costs increase for food and staff each year, the District strives to keep this fund on sound financial footing.

Gabrielle Frederick moved to approve the increase of student lunch and breakfast prices by $0.05 for 2019-2020 to $3.15 for a lunch and $1.90 for a breakfast as presented and recommended.  Denise Chittick seconded the motion.    Motion carried 6-0.

HSAP Compensation die 2019-2020

Superintendent Schneider noted the HSAP wage detail listed on the Board website for 2019-2020 after Rachel Kerns and Jeff met over the past 3 weeks.  As most of the staff are not full time, the increase by person averages 2.61% for next year, less than the 3.06% for salaried teachers at the previous Board meeting.  The difference is in benefits.  However, the overall wages for the Program is a 14.38% increase.  This 14.38% increase is due to a 20% increase in hours by existing teaching staff and in changing one teacher—bringing to 5—staff that are now full time salaried in the Program.  The increase in hours is a result of increase in growth of families served by the HSAP Program.

Denise Chittick moved to approve increase in wages and hours to the HSAP staff for the 2019-2020 School Year as presented.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Superintendent Health Insurance for 2019-2020 School Year

Superintendent Schneider discussed a change to the Superintendent Contract for next school year as it pertains to health insurance coverage.  As Superintendent Schneider’s family situation has changed, he no longer needs family coverage.  Instead of taking family coverage, it is proposed that he take single coverage and in exchange the District put $1,000 per month toward a Tax Sheltered Annuity (TSA) in Schneider’s name.  The savings to the District in coverage is $1,112 per month next year.  The net savings to the District as proposed with the TSA would be at least $1,344 annually for FY 2019-2020.

Gerry Kahler moved to approve a change in contract language that pays Superintendent Schneider $1,000 per month in a TSA in exchange for taking single health insurance coverage instead of family health insurance coverage as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

Board Development and Inservice Activities – None was noted

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, May 13, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items will include:  Fund for Academic Excellence Awardee presentation, 28E Sharing Arrangement; ALC Trip Update; Discussion of 4-3-3-3 Special Education Requirements; and Handbook Changes.

Adjournment

The meeting adjourned at 7:41p.m.

April 8, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 8, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick (arrived at 6:19pm), Gerry Kahler, Jodi Meader, and Marianne Schlabach.

Board members absent:  Gabrielle Frederick (arrived at 6:19pm), Jeremy Pickard and Emily Uhl.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented noted.  Seconded by Denise Chittick.  Motion carried 4-0.

Denise Chittick moved to appoint Jodi Meader chair of the Work Session and to relieve the current meeting chairperson of their chair duties until the Business Session.  Seconded by Gerry Kahler.  Motion carried 4-0.

WORK SESSION

English Language Learners (ELL) Program

Nicholas O’Brien, ELL Program Teacher to present an update to the ELL Program.  There is a total of 34 students in K-12.  The District uses a 3-part model using Sheltered English, Push in English Support, and Pull Out Program with highest level support as Sheltered English leading to lowest level support as Pull Out Program.  He also discussed Translation Support, Community Outreach, Instructional Support, and Multi-cultural Classroom Experience.  The latter is the newest focused effort for the program.  Five years ago there were 5 students in the program, which makes the growth for the District intriguing.  The Board asked questions about ELL for additional detail and clarification.

Gabrielle Frederick joined the meeting during this presentation at 6:19pm.

Culture & Diversity Committee Presentation

Nicholas O’Brien introduced the two Junior Exchange Students who presented about their homes and impressions of their experiences in the US.  Eliza is from Indonesia where she would be a senior.  She shared about school in Indonesia and how it differs from Mid-Prairie, and finished with an overview of Indonesia.  Altynai is from Kyrgyzstan in the heart of Central Asia.  She shared about her life and her culture. 

Middle School Presentation – This is tabled to a future meeting.

School Board Policies Review Process/Timeline – Moved to the end of the meeting.

Graduation – Moved to the end of the meeting.

Board Development and Inservice Activities – Moved to the end of the meeting.

Announcements and Suggestions for Next Agenda– Moved to the end of the meeting.

Return the meeting to the Chair

Gabrielle Frederick moved to return the chair responsibilities to Board Vice-Chair, Marianne Schlabach. Gerry Kahler seconded.  Motion carried 5-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 25, 2019;

Finance Report

The Finance Report for March 2019;

Payment of Bills

The bills as listed for April 8, 2019, Hills Bank ACH Transactions for March 2019 and Prepaid Bills for Mach;

Open Enrollment Requests

Rachel Wilson requests Tucker Flynn (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2019-20 School Year;

Tim and Lauren Thomsen request Cora Thomsen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from XX Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Ron Swartzendruber, MS Boys Track Coach, $2.142.00 per season;

Contract issued to Aaron Fleming, MS Girls Assistant Track Coach, $2,177.00 per season;

Contract issued to Hannah Mougin, 2nd Grade Teacher, $38,464.00 per annum for the 2019-2020 School Year;

Resignation of Shar Greiner, HS Associate, $13.37 per hour, effective March 22, 2019;

Fundraising Requests – None presented for approval

AEA Cooperative Purchasing Agreement for 2019-2020

The cooperative purchasing agreement for Nutrition Items and School Supplies is approved for next school year.

Acknowledgement of Assignment from Bankers Trust Company to UMB Bank

The appointment of UMB Bank as the successor bond escrow agent to Bankers Trust Company is acknowledged and approved pending the finalization of the acquisition of Bankers Trust Company by UMB Bank in June of 2019.

Approve Bids for Chromebooks and iPads

The bid for 100 iPads to replace obsoleted units total $49,690.00 and the bid for 100 Chromebooks to replace obsoleted units total $33,660.00.

Gabrielle Frederick seconded the consent items.  Motion carried 5-0.

Finance

Hills Bank Presentation

Superintendent Schneider and Business Manager Swartzentruber introduced the Hills Bank Team of Christopher Moen, Matt Mautino and Angela Langstraat to present on an investment portfolio strategy.  With interest rates rising over the past few months, there has been thought given to ways to increase the yields on cash on hand with minimal to no detriment to the corpus value of assets held.  The Board asked Hills Bank to create an investment management agreement for consideration at a near future meeting.

Chapter 28E Lease Agreement – Wellman Parkside Activities Center

Superintendent Schneider introduced this item.  The three year lease with the City of Wellman and the YMCA of Washington County for the use of the Parkside Activities Center is up for renewal at an annual rate of $10,000 per year, half of which goes to the City and half to the YMCA.  This represents an increase from the previous 3-year lease of $4,000 per year and is equal to the same agreement paid for the use of the Kalona Recreation Center. 

Gabrielle Frederick moved to approve a Chapter 28E three-year lease with the City of Wellman and the YMCA of Washington County to pay $10,000 per year as presented.  Jodi Meader seconded the motion.    Motion carried 5-0.

MPEA Compensation Agreements for 2019-2020

Superintendent Schneider shared that the IBB agreed to propose a total package increase for the 2019-2020 School Year of 3.06%--one percent above the new money percentage signed by the governor in February of 2019 for Teachers and 3.08% for Support Staff—the 0.02% higher is due to rounding within the software.  The MPEA Association ratified this proposal on Thursday, April 4, 2019.  It is recommended that the School Board also consider ratification of the package increase.

Gabrielle Frederick moved to approve 2019-2020 Compensation Agreement for Teachers as presented that includes a 3.06% overall package increase and a 3.08% overall package increase for Hourly Support Staff as presented .  Denise Chittick seconded the motion.    Motion carried 4-0.  Gerry Kahler abstained.

Principal and Director, Central Office and HSAP Compensation for 2019-2020

Superintendent Schneider recommends a similar total package increase for the 2019-2020 School Year of 3.06% for Administrators, Directors and Central Office Staff.  This follows the recommended increase for teachers as discussed in the previous agenda item.  The recommendation also includes step increases for 3 of the Administrators and Directors as written in their contracts for the Administrators and in recognition of progress for the Director.  It is noted that HSAP is still working on their proposed increases with wage portions being very similar to Teaching Staff wage increases within the District.  HSAP will most likely be on the agenda at the next School Board meeting.  

Gabrielle Frederick moved to approve 2019-2020 Compensation Agreement for Administrators, Directors and Central Office Staff as presented that includes a 3.06% overall package increase.  Jodi Meader seconded the motion.    Motion carried 4-0.  Gerry Kahler abstained.

Second Reading Board Policy #407.1 Licensed Employee Resignation

Superintendent Schneider reviewed the revised policy verbiage that passed on first reading at the February 25, 2019, meeting.  The verbiage includes two incentives based on dates for resigning by April 1st of each year and then by April 15th of each year with the amounts for each date to be set annually.

Denise Chittick moved to approve Board Policy 407.1 Licensed Employee Resignation on Second Reading as presented.  Gabrielle Frederick seconded the motion.    Motion carried 5-0.

Approve Licensed Employee Non-Renewal Incentive

Superintendent Schneider recommended that based on the passage of the revised Board Policy 407.1, the early incentive amount prior to April 16th be set at $500 for the School Year Ending 2018-2019.

Gabrielle Frederick moved to approve the recommended incentive of $500 for resignations prior to April 16th for Board Policy 407.1.  Denise Chittick seconded the motion.    Motion carried 5-0.

Work Session

Completion of Unfinished Work Session Items

School Board Policies Review Process/Timeline

Superintendent Schneider updated the Board on ideas about streamlining the review of Board Policies. He asked for thoughts and discussion on the streamlined process of getting the list of policies to focus discussion at the meeting.  Request for discussion of specific policies prior the School Board meeting in which the policy section is to be discussed could come from the Board, Superintendent, Administrators and Directors during the review sessions.  The Board agreed to try this approach to policy review.

Graduation

The Board discussed the details and logistics to the May Graduation exercises as it relates to roles of the Board.  Board members need to let Karmen Cady know the number of seats needed for their families.

Board Development and Inservice Activities

None were noted.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 22, 2019, at 6:15 p.m. at the Central Office Community Room. Suggestions for Board Agenda items included:  Two building reports – Middle School and West Elementary; Suggestions for Hour Changes for the High School; and HSAP Wage Increases.

Adjournment

The meeting adjourned at 8:01p.m.

March 25, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 25, 2019 – 6:45 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabriella Frederick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Gabriella Frederick moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.

Gerry Kahler moved to appoint Emily Uhl chair of the Work Session and to relieve the current meeting chairperson of their chair duties until the Business Session.  Seconded by Gabriella Frederick.  Motion carried 7-0.

WORK SESSION

Teacher Make-Up Days

Superintendent Schneider updated the Board on the status of the teacher contract days to be made up due to missed school during the school year.  He asked if there were any questions by the Board of any of the details related to Teacher Make-Up Days.  The Board asked questions about various options that could be elected by Teachers to make-up days.

IASB Webinar:  Hiring Processes and Practices

Board President Pickard and Superintendent Schneider reported on the IASB Webinar in which they presented and participated on Tuesday, March 19th.  Various topics were covered, from Board participation in the hiring of teachers to the hiring process for a Superintendent.  Trust, communication, clarity, and control are key areas of consideration both from the Board’s perspective and the Administrator perspective.

Timeline/Process for Updating School Board Policies

Superintendent Schneider discussed the process and Timeline for updating School Board Policies for 2 series of policies each year.  He introduced and idea for a process of sending the current and the proposed updated policies ahead of time for review by the Board, Administrators, and Directors.  Policies that are of interest would be discussed in depth, and those not of interest or of major change could be moved to First Reading status.  The Board commented on the idea.  It was suggested that this topic potentially be revisited at the next meeting. 

Board Development and Inservice Activities

IASB have additional webinars coming up.  Discussions about IASB website resources are available for future discussion topics.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 8, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda Items to include: Culture and Diversity Committee/ELL, Middle School Business Report, and a presentation by Hills Bank about investment return possibilities; Discussion of Graduation procedures; and Discussion/Approval of the package settlement status with Interest Based Bargaining. 

Gabrielle Frederick moved to return the chair responsibilities to Board Chair, Jeremy Pickard. Gerry Kahler seconded.  Motion carried 7-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gerry Kahler moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 11, 2019

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for March 25, 2019;

Open Enrollment Requests – None presented for approval

Personnel Items

Volunteer Coaches for Spring Sports

Candice Henrichson – HS Girls Track Assistant – $500 - from Resale Funds

Gary Curtis – HS Girls Track Assistant – No Compensation

Aaron Fleming – HS Girls Track Assistant – No Compensation

Wyatt Cady – HS Boys Soccer Assistant – No Compensation

Sophia Chmaruk – HS Boys Soccer Assistant – No Compensation

Daren Lambert – Hs Boys Golf Assistant – No Compensation

Fundraising Requests – None presented for approval

Timberline Medicaid Billing Service Agreement

Approval of Medicaid Billing Service Agreement for a 3-year term commencing July 1, 2019 through June 30, 2022 with Timberline Billing Service, LLC.

Grant Wood AEA Mentoring and Induction Consortium Agreement

Approval of a contract with Grant Wood AEA for the 2019-2020 School Year to provide Mentoring and Induction Services for new teachers.

Jodi Meader seconded the consent items.  Motion carried 7-0.

Finance

Washington County Riverboat Foundation Grant Resolution

Superintendent Schneider presented the resolution for the Board’s consideration and summarized each grant application.  The following grants are presented for consideration and approval prior to the April 5, 2019, filing deadline.

  1. All Aboard – All Included – Grant $56,510.00; Total Project $117,000.00;
  2. Going Green – We’re Taking it Outside – Grant $39,705.00; Total Project $52,943.00;

The Board reviewed the list asked questions of the Administrators about specific projects on the list.

Gabrielle Frederick moved to approve Resolution 032519 for the Washington County Riverboat Foundation Grant Applications for Going Green – We’re all Outside for $39,705.00 and All Aboard – All Included for $56,510.00 in the April 5, 2019 grant cycle.  Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick         - yes

                           Gerry Kahler                   - yes

                          Jodi Meader                    - yes

                          Jeremy Pickard               - yes

                          Marianne Schlabach       - yes

                          Emily Uhl                         - yes

                          Denise Chittick                - yes

Motion carried 7-0.

7:15pm Public Hearing on the 2019-20 Certified Budget

President Pickard opened the floor for the Public Hearing to allow for input.  This was published in the local paper on March 14, 2019.  No one spoke from the public.

Approve the 2019-20 Certified Budget

Superintendent Schneider and Business Manager Swartzentruber asked for questions from the Board and then recommended the Board approve the 2019-2020 Fiscal Year Budget for filing to the Washington Auditors Office and Iowa Department of Management by April 15, 2019.

Marianne Schlabach moved to approve the 2019-20 Certified Budget as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Jodi Meader agreed to chair the Work Session at the April 8, 2019 meeting.

Adjournment

The meeting adjourned at 7:27p.m.

March 11, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 11, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Gabrielle Frederick.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

Marianne Schlabach moved to appoint Denise Chittick as chair of the Work Session and to relieve the President Pickard of his chair duties until the Business Session.  Seconded by Emily Uhl.  Motion carried 6-0.

WORK SESSION

Parent Academy

Superintendent Schneider introduced Glenda Seward to share about the second Parent Academy schedule for April 1, 2019 at 6:30pm. Seward shared about the Parent Academy goals and the work of the team.  The keynote speaker will be Dr. Lisa Strohman, JD, PhD will talk about “The Impact of Technology on Youth”.  Breakout sessions will follow with a complimentary meal and childcare provided to attendees.  The breakout sessions will include both outside speakers and resources as well as Mid-Prairie resources.  Thirteen vendors will be set up in the High School Library and Special Education rooms.

Teacher Leadership Compensation (TLC) Program Position

Superintendent Schneider discussed the need for a new TLC Program Position that will focus on behavioral\mental health issues.  TLC Funding is quite strong with a FY2018 carryover of unspent funds of $89,265.  Additional carryover in FY2019 is expected to be $78,760 for a total unspent funds of $168,025.  These funds are a result of Open Enrollment Billings to other districts for TLC funds over the two year period.  The Board asked questions for clarification.

MP East Elementary Report

Robin Foster provided an update on East Elementary.  She highlighted the new handwriting curriculum, the in-building professional learning, PBIS, and KICk.  Foster used a video to illustrate these areas of emphasis in the building.  The Board expressed appreciation for the staff and these focus areas.

District Finance Report

Business Manager Swartzentruber presented on the Certified Budget process for 2019-2020 School Year.  He focused on the different trends in enrollment, revenue generation, Property Tax Levy amounts, and Spending Authority.  The Certified Budget Process needs to be completed by April 15, 2019, subsequent to a Public Hearing on the Budget that needs to be schedule for March 25, 2019.  The Property Tax Levy filing will be for $13.25 per $1,000 of taxable value if approved as presented.  This would be a decrease of $0.25 per $1,000 from last year and is primarily due to a 6% increase in taxable property values in the District.

Board Development and Inservice Activities – None Noted

Announcements and Suggestions for Next Agenda – Tabled to end of the Business Session

Marianne Schlabach moved to return the chair responsibilities to Board Chair, Jeremy Pickard. Emily Uhl seconded.  Motion carried 6-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 25, 2019;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for March 11, 2019 and Prepaid Bills;

Open Enrollment Requests

Mark and Bethany Lingard request Ward Lingard (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2019-20 School Year;

Craig and Carrie Sexton request Ashton Sexton (Grade 11) and Austyn Sexton (Grade 5), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Nicholas and Amber Reiten request Jonah Reiten (Grade 1) and Welden Reiten (Grade 1), attend Mid-Prairie from Iowa City Community School District for the 2019-20 School Year;

Fletcher and Makenzie Flynn request Emerson Flynn (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Skyler Luers requests Tessa Luers (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Jeremy and Megan Dotson request Jenna Dotson (Grade 9), attend Mid-Prairie from Lone Tree Community School District for the 2019-20 School Year;

Tim and Ashley Bartels request Josie Bartels (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

James Rich requests Kathryn Rich (Grade 10), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

Jeremy and Abby Webb request Braxton Webb (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

Aaron and Nichole Jaspering request Zayley Jaspering (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2019-20 School Year;

Ben and Kristin Peiffer request Paul Peiffer (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2019-20 School Year;

Nat and Tundi Brady request Dexter Brady (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Scott and Beth Chiang request Samuel Chiang (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Doug and Natalie Fern request Emory Fern (Grade 6), Liana Fern (Grade 5) and Zachary Fern (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Carie Hatch requests Taylor Hatch (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Ben and Hahn Kratz request Michael Kratz (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Eric and Melissa McDonald request Elisabeth McDonald (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Marshall and Jill Murdock request Paige Murdock (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Eric and Kim Nuxoll request Ambrose Nuxoll (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Mark Onken and Keary McHugh-Onken request Loerelai Onken (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Matthew and Arianne Power request Josiah Power (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

John and Rebecca Park request Prisca Park (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Christopher and Rebecca Ringuette request Danielle Ringuette (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Casey Simon requests Corban Simon (Grade 1), Evangeline Simon (Grade 1), and Malachi Simon (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Louise Zook requests Saraya Zook (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2019-20 School Year;

Harley and Alta Miller request Hannah Miller (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Sigourney Community School District for the 2019-20 School Year;

Heather Cotner requests David Cotner (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2019-20 School Year;

Dustin and Linda Larsen request Annie Larsen (Kindergarten) and Gabe Larsen (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Jennifer Render requests Lily Render (Grade 10) and Lynnea Render (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Leon and Robin Schrock request Liam Schrock (Grade 7) and London Schrock (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Amanda Thomas requests Lucy Thomas (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Sydney Ranl, Middle School Soccer Coach, $2,059.54 per season;

Fundraising Requests – None submitted

Marianne Schlabach seconded the consent items.  Motion carried 6-0.

Finance

Approval of Bid for the Middle school Gym Walls

Superintendent Schneider directed the Board to the letter of recommendation from Shive-Hattery on the Board site.  He introduced Onesty Friday of Shive-Hattery  Apex Construction of Iowa City is the low bidder with the lowest Base Bid and Alternative Bid No. 1 of $106,375.00.  Their Base Bid without the alternate is $118,500.00.  This is well below the estimated project cost of $180,000.00.  As such it is recommended the Board accept the Apex Construction of Iowa City’s Base Bid and Alternative Bid No. 1 in the amount of $106,375.00 for the Middle School Gymnasium Wall Project.  Friday explained the difference between Base Bid and Alternative Bid No. 1.  The Board asked questions about the bids and some of the basics on bedrock at 60 feet versus deeper.

Emily Uhl moved to approve the Apex Construction of Iowa City’s Base Bid and Alternative Bid No. 1 in the amount of $106,375.00 for the Middle School Gymnasium Wall Project as recommended and presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Approval of Bid for New Van

Superintendent Schneider noted that one of our vans was recently involved in an accident that resulted in a total loss to the van.  No students were on board at the time of the accident and our driver sustained minor injuries.  The District has received $10,826.35 from the other driver’s insurance company in settlement.  The van needs to be replaced to bring the District’s fleet closer to full power.  As a result, a bid of $25,836.00 for a 2019 Ford Transit Passenger Wagon (Van) is recommended.  The features of the van were discussed.

Marianne Schlabach moved to approve the purchase of a 2019 Ford Transit Passenger Wagon (Van) in the amount of $25,836.00 from Charles Capper Ford as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Approval of Phase 2 Middle School Kitchen Bid

Superintendent Schneider updated the board on the last phase of the upgrade to the Middle School Kitchen.  During the Summer of 2018, the District began to renovate the Kitchen by changing the dishwashing area, installation of a new walk in freezer, and changes to the traffic flow and serving patterns for the kitchen.  During the Summer of 2019, the Superintendent Schneider recommends the completion of the project with equipment at a bid value of $92,127.00 using Rapids Foodservice Contract and Design as one of two bidders.  The total project was estimated to be a bit over $200,000, and the project will end up being higher than the original estimate.

Jodi Meader moved to approve the bid from Rapids Foodservice Contract and Design for the completion of Phase 2 of the Middle School Kitchen in the Summer of 2019 at a price of $92,127.00 as presented and recommended.  Emily Uhl seconded the motion.    Motion carried 6-0.

Resolution Authorizing the Redemption of General Obligation School Bonds and Approval of the Levying of Property Tax for Fiscal Year 2019-20 for the Redemption.

Superintendent Schneider and Business Manager Swartzentruber recommend a continuation of the use of an Additional Debt Levy to pay off bonds more quickly to save interest costs and improve the prospects of future bond issues by opening more levy room for property taxes.  The current maximum levy is $2.70.  This Year, Fiscal Year 2019, was the first year for the additional levy and resolution where the District levied $305,000 additional funds for debt service to be paid in July of 2019.  This will save the District $96,075 in interest.  The resolution presented for approval tonight is for $545,000 additional Debt Levy for Fiscal Year 2020.  It will save the District $170,100 of interest and finishing shaving one full year of principal off of the bond amortization plus $45,000.  The resolution is recommended for approval and will maximize the Debt Service Levy at $2.696, of which $1.065 is the additional Debt Service Levy. 

Marianne Schlabach moved to approve The Resolution authorizing the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014, approving a first amendment to escrow and amended and substituted Paying Agent, Bond Registrar and Transfer Agent Agreement, and Levying a tax for Fiscal Year 2019-20 for the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014 in the amount of $545,000.  Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                           Jodi Meader                    - yes

                          Jeremy Pickard                - yes

                          Marianne Schlabach        - yes

                          Emily Uhl                         - yes

                          Denise Chittick                - yes

Motion carried 6-0.

Set the Public Hearing Date and Time for the 2019-2020 Budget

Superintendent Schneider and Business Manager Swartzentruber recommend a Public Hearing for the Proposed 2019-2020 Budget be set for March 25, 2019 at 7:15pm in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Summary for Fiscal 2019-2020 is set to be published in the News upon approval.

Denise Chittick moved to approve the Notice of Public Hearing on the 2019-2020 Proposed Budget for Monday, March 25, 2019 at 7:15p.m.  Emily Uhl seconded the motion.    Motion carried 6-0.

Student Learning

Approval of Added TLC Position

Superintendent Schneider and Principals Marc Pennington and Bill Poock presented the recommendation for a new TLC Position at an estimated annual cost with the person hired from Teacher Leader Compensation funds.  It will be advertised as filled as an internal position.

Emily Uhl moved to approve the creation of the TLC Position for 2019-2020 School Year as recommended.  Jodi Meader seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 25, 2019, at 6:45 p.m. at the Central Office Community Room. Emily Uhl will lead the Work Session portion of the meeting.  Agenda items will include:  Public Hearing for the Fiscal Year 2020 Budget; the resolutions for the WCRF grant;

Adjournment

The meeting adjourned at 7:43 p.m.

 

February 25, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 25, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Slabach called the meeting to order in the absence of Jeremy Pickard.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader (left the meeting at 7:15pm) Jeremy Pickard (arrived at 6:42pm), Marianne Schlabach, and Emily Uhl.

Board members absent:  Gerry Kahler, Emily Uhl,

Jodi Meader (left at 7:16pm), Jeremy Pickard (arrived at 6:42pm).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Bill Poock, and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 5-0.

WORK SESSION

Mentoring and Induction Program

Superintendent Schneider introduced Kim Owen from Grant Wood AEA to discuss the District’s Teacher Mentoring and Induction Program.  She introduced Linda Bubon, Induction Coach from Grant Wood and Coach for Katie Barthelman, West Elementary Kindergarten Teacher, and then Owen presented history and mission of the Mentoring Program.  She spent time discussing the various projects, initiatives and meetings utilized.  Barthelman and Bubon shared about their relationship and activities as mentee and mentor.  The presenters answered questions from the Board and Administration.  Owen and Bubon were thanked for their work with Mid-Prairie’s new teachers over the past 6 years of the program’s existence.

Iowa Assessments

Superintendent Schneider introduced Kristan Hunter, Curriculum Leader discussed the Iowa Assessments plan and process, now called the ISASP.  She shared similarities to past assessment tools and ISASP.  She also shared major differences.   Finally, she shared the dates of the testing window from March 3rd to May 15th.  Results of the testing will be shared and returned in the Fall of 2019.  Board members shared observations and asked questions about the role out of the program.

(Pickard arrived near the beginning of this presentation at 6:42pm)

Dual Enrollment Administrative Regulations

Superintendent Schneider and HSAP Administrator Rachel Kerns outlined the Dual Enrollment Administrative Regulations 604.7R and discussed the reasons for the various areas of focus that are included in 604.7R.  Schneider encouraged questions on this Administrative Regulation.  Board Members asked questions clarification.  This is similar to a handbook, meaning this is for Board awareness only, not for Board approval.

Board Member and Administrator Dialogue

Schneider thanked Administrators for their work on Freshman Orientation and Kindergarten Roundup content in the past week, noted as outstanding.  The Board also offered there thanks and affirmation.

Board Development and Inservice Activities

Legislative Forums are ongoing.  Board members are encouraged to attend one of these sessions.

Pickard is participating in IASB webinar work on hiring practices in mid-March.

Announcements and Suggestions for Next Agenda – This was tabled to the end of the Business Session later in this meeting;

Jodi Meader moved to return the chair responsibilities to Board Chair, Jeremy Pickard. Denise Chittick seconded.  Motion carried 4-1.  Jeremy Pickard voted no.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 11, 2019;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for February 25, 2019;

Open Enrollment Requests

Nicole Seeman requests Makya Murray (Grade 3), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Angela Salvador requests Elizabeth Salvador (Grade 7), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Tristan and Jacque Gingerich request Kolton Gingerich (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2019-20 School Year;

Sam and Serena Schwartz request Kezia Schwartz (Grade 10) and Johanna Schwartz (Grade 8) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2019-20 School Year;

Rebecca Pitman requests Mira Pitman (Kindergarten), attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Caleb and Amanda Stamp request Eliza Stamp (Kindergarten), attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Aaron and Madeliene Stump request Seraphina Stump (Kindergarten), attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Scott and Mary Hintermeister request Gavin Hintermeister (Grade 8), Greta Hintermeister (Grade 5), and Greer Hintermeister (Grade 2), attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2019-20 School Year;

Justin and Ranee Brokaw request Hudson Brokaw (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Justin and Shalee Slaubaugh request Beckett Slaubaugh (Grade 5), Ella Slaubaugh (Grade 3), and Finley Slaubaugh (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Craig Christophel and Laura Westfall-Christophel request Dahmia Westfall-Christophel (Grade 9) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Contract issued to Matt Freel, HS Assistant Girls Varsity Soccer Coach, $2,647.98 per annum;

Contract issued to Mallory McArtor, HS Girls Varsity Softball Head Coach, $4,119.08 per season;

Work Agreement issued to Jeremiah Lassy, HS Special Education Associate, $13.15 per hour;

Fundraising Requests – None Presented

UNI Cooperative Student Teacher Agreement

Agreement is recommended for approval for Student Teacher for the 2019-2020 School Year.

Gabrielle Frederick seconded the consent items.  Motion carried 5-0.

Student Learning

2019-2020 School Calendar

Superintendent Schneider reported on the process of setting the School Calendar for the 2019-2020 School Year.  It has taken longer this year due to the issues that have arisen with all of the Winter Weather causing the loss of student instruction time.  This caused the process to go back to the Interest Based Bargaining Committee for consideration of changes, including the inclusion of a Spring Break week in the future and then if it should be aligned with the University of Iowa or not.  Schneider then covered in some detail the proposed calendar.  The Board asked questions for clarification.

Gabrielle Frederick moved to approve the 2019-2020 School Calendar as presented.  SS seconded the motion.    Motion carried 5-0.

(Jodi Meader left the meeting at 7:16pm immediately after this agenda item.)

Finance

Approval of Bid for School Buses

Superintendent Schneider and Teresa Hartley, Transportation Director, presented a recommendation to purchase two School Buses from Hoglund Bus, Inc. for $93,365 each or $186,730 for both before trade in of two buses.  The net cost of the two buses after trade-in of $7,000 is $179,730.  Three companies submitted bids for consideration.  Hoglund Bus is the lowest bidder and also has some additional features that current buses did not have.

Gabrielle Frederick moved to approve the purchase of two school buses from Hoglund Bus, Inc. for a net purchase price of $179,730 as recommended.  Denise Chittick seconded the motion.    Motion carried 4-0.

Summer Projects

Superintendent Schneider provided a list of the larger Summer projects planned for the Summer of 2019.  The list includes the items in excess of $25,000, which is above the Superintendent’s authorization limit.  The projects are:

  • Middle School Gymnasium Wall (previously approved) estimated at $200,000
  • High School Upstairs Flooring Replacement estimated at $60,000
  • Middle School Kitchen Renovation Completion estimated at $100,000
  • West Elementary Ventilators Replacement estimated at $50,000
  • High School LED Lighting estimated at $27,000
  • MS Roof Repairs estimated at $60,000

The funds for these project would come from PPEL and SAVE funds and estimates total $497,000.

Gabriella Frederick moved to approve 6 Summer Projects as presented.  Denise Chittick seconded the motion.    Motion carried 4-0.

Notification Incentive for Non-Renewal of Certified Contract

Superintendent Schneider presented a recommendation for the Board to consider.  The State is experiencing the shrinkage of the pool of available licensed teachers to hire.  As the end of the school year approaches and with the possibility of Certified, Licensed Teaching Staff leaving the District, Administrators have found that replacing Teaching Staff late in the hiring cycle can present challenges in quality and number of teachers available.  To help the District to be earlier in the hiring cycle and not miss out on qualified applicants, it is proposed that non-returning teachers who notify the District in writing by April 1, 2019, would receive a $1,000—an example amount--payment incentive to notify early, and a $500—an example amount—payment incentive to notify by April 30, 2019.  The dollar amounts included in the minutes are not set and would need to be established before the Incentive or Policy amendment is finalized.  Additionally, statements excluding a retiring teacher, a Superintendent, or an extra-curricular contract would be added to statement presented.

Gabrielle Frederick moved to approve on First Reading an amendment to Policy 407.1 by addition of a Notification Incentive for Resigning Licensed Staff with adjustments made during this meeting’s discussion to the proposed wording of the 407.1.  Marianne Schlabach seconded the motion.    Motion carried 4-0.

Flexibility Funding Resolution

Superintendent Schneider and Business Manager Swartzentruber reviewed the history of the Flexibility Fund Accounts created this School Year after a Public Hearing on August 27, 2018 ,and  a September 10, 2018, Resolution to create the Flexibility Accounts.  There also needs to be a Resolution each time the Flexibility Accounts are to be spent.  A Spending Resolution for the Flexibility Account is presented tonight for the Board’s Consideration. The resolution is to authorize expenditure of the $33,683.82 to be used for tuition for Concurrent Enrollment Classes for Home School Assistance Students and for Wages and Benefits of staff providing services for Home School Program Band and Strings Programs in the 2018-2019 School Year. These expenditures will relieve the General Fund from pressure for these expenditures while providing relief for Home School Assistance Program, where the majority of the carryover was originally derived.

Gabrielle Frederick moved to approve Resolution 022519 to authorize the use of $33,683.82 to be used for tuition for Concurrent Enrollment Classes for Home School Assistance Students and for Wages and Benefits of staff providing services for Home School Program Band and Strings Programs in the 2018-2019 School Year.  Denise Chittick seconded the motion. 

Roll Call Vote:   Gabrielle Frederick          - yes

                          Gerry Kahler                    - absent

                          Jodi Meader                     - absent

                         Jeremy Pickard                 - yes

                         Marianne Schlabach        - yes

                         Emily Uhl                          - absent

                         Denise Chittick                  - yes

Motion carried 4-0.

Public Hearing at 7:30pm for Middle School Gym Wall Specification

Board President Pickard opened the Public Hearing for the Middle School Gym Wall Specifications.  Bids will be opened on March 5, 2019.  The project will correct some foundation settling issues related to the North and West gymnasium walls with work to commence in early Summer.  No one spoke and Pickard closed the Public Hearing.

Work Session

Completion of Unfinished Work Session Items – These were completed during the Work Session.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 11, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items will include:  Presentation of the Certified Budget for the 2019-2020 School Year and setting of a date for the Public Hearing on March 25, 2019 at 7 p.m.; Second Reading of 407.1; possible proposal of an addition of a new TLC position; and Middle School Gymnasium Wall Specification and Bid Acceptances;

Adjournment

The meeting adjourned at 7:56 p.m.

February 11, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 11, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Schlabach, in the absence of President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Denise Chittick and Jeremy Pickard (arrived at 6:30p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Bill Poock, and Jay Strickland.

Gerry Kahler moved to adopt the agenda as amended for the items tabled in the Work Session and to add Preschool Options and Annual Independent Audit Report for discussion.  Seconded by Emily Uhl.  Motion carried 5-0.

Gerry Kahler moved to appoint Gabrielle Frederick chair of the Work Session and to relieve Marianne of her chair duties until the Business Session.  Seconded by Jodi Meader.  Motion carried 5-0.

WORK SESSION

Exchange Students – Tabled due to weather

ELL Program Presentation – Tabled due to weather

Culture & Diversity Committee – Tabled due to weather

School Make-Up Days Because of Weather

Superintendent Schneider noted the many days missed due to weather so far this School Year.  He provided a packet of information related to the days anticipated and days missed to date.  He discussed the process used to determine best ways to make up the missed days/hours.  Included in that were 3 surveys (parents, teachers, and MS/HS Students).  Schneider explained the options for making up time in some detail.  A recommendation for the process of make-up days was presented for discussion and questions.  The Board asked clarifying questions of the schedule and additional scenarios.

Jeremy Pickard arrived at 6:30p.m. during the above discussion item.

Preschool Options for 2019-2020

Superintendent Schneider introduced Elementary School Principals Poock and Foster, who discussed the planning and on-going discussions on the ways to provide Preschool for the upcoming School Year due to the growth and space needs that continue to present a need for changes for adding additional sections for Kindergarten, First Grade and Second Grade.  Feedback from Preschool and Kindergarten teachers on the pros and cons of the situation was discussed along with 11 Options.

Board Member and Administrator Dialogue – This was tabled to the next meeting due to weather and time

Board Development and Inservice Activities – Moved to after the end of the Business Section of the Meeting

Return the meeting to the Chair

Gabrielle Frederick moved to return the chair responsibilities to Board Chair, Jeremy Pickard. Emily Uhl seconded.  Motion carried 6-0.

Announcements and Suggestions for Next Agenda

This item was moved to the end of the meeting after the Business Session.

BUSINESS MEETING

Public Forum– 7:15 p.m.

No one spoke.

Consent Items

Jodi Meader moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 29, 2019;

Finance Report

The Finance Report for January 2019;

Payment of Bills

The bills as listed for February 11, 2019, Hills Bank ACH Transactions for the month of January 2019, and prepaid bills;

Open Enrollment Requests

Teri Stone requests Bridget Stone (Grade 6), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Patrick and Sarah Leonard request Jacob Leonard attend Highland Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to April Crane-Brady, HS General Cook, $13.31 per hour;

Resignation of Ellen Land, Girls Assistant Soccer Coach, $2,859.82 per season, effective January 29, 2019;

Resignation of Sarah Kos, High School Counselor, $45,338 per year, effective February 1, 2019;

Fundraising Requests – None presented for approval

Marianne Schlabach seconded the consent items.  Motion carried 6-0.

Student Learning

School Make-Up Days Because of Weather

Superintendent Schneider noted the make-up days conversation earlier in the Work Session.  A recommendation for make-up days is presented for consideration by the Board.  The Board clarified the recommendation from the Work Session.  This is a change to the School Calendar.

Gabrielle Frederick moved to approve plan for make-up days as presented and recommended.  Jodi Meader seconded the motion.    Motion carried 6-0.

Preschool Options for 2019-2020

President Pickard opened the floor for conversation by the Board about the options presented during the Work Session.  Clarified Option 1, as recommended, expands Kindergarten through Grade 2 to six teaching sections—Kindergarten and Grade 1 are already six teaching sections.  Option 9, while favored by a few Board members, is recognized to be a bit more disruptive.

Gabrielle Frederick moved to approve Option 1 as presented for the 2019-2020 School Year.  Emily Uhl seconded the motion.    Motion carried 6-0.

Finance

Set Public Hearing Date and Time for Middle School Gymnasium Walls Specifications

Superintendent Schneider continued the discussion from the last School Board Meeting as led by Shive-Hattery about the Middle School Gymnasium walls repair.  A Public Hearing needs to be set for the proposed specifications, cost, and forms of contract.  The date and time proposed is Monday, March 11, 2019 at 7:30p.m.  The notice will then need to be published.  In the meantime, the project will also be sent out for bids ahead of the Public Hearing.

Gabrielle Frederick moved to approve a Public Hearing at the Community Room of the Mid-Prairie Central Office on Monday, March 11, 2019 at 7:30p.m. for the purpose of public response on the specifications, cost, and forms of contract for the repair of the Mid-Prairie Middle School Gymnasium walls.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Acceptance of the Annual Independent Audit Report

Superintendent Schneider and Business Manager Jeff Swartzentruber reviewed the recently finalized Independent Audit Report for the School Year ended June 30, 2018.  Swartzentruber highlighted a number of pages within the report and then focused on the Audit Comments, Recommendations and District Responses to the Audit Comments.

Marianne Schlabach moved to accept the 2017-2018 Independent Audit Report as presented.  Emily Uhl seconded the motion.    Motion carried 6-0.

Student Fund Activity Fund Transfer Resolution

Business Manager Swartzentruber noted the Inactive Student Activity Accounts Audit Comment.  The Audit Recommendation is to determine if the groups are still active or if the accounts for the Film Club and the Win with Wellness should be closed and remaining balances be reallocated.  It has been determined that the groups will be closed.  Additionally, it was determined that the Librarians Club also falls as inactive for a long period of time and should be closed.  As a result, a resolution #020190211 is presented for consideration to close all three accounts.  The three funds recommended for transfer to the High School Student Fund are:

Film Club with $200.00 remaining fund balance;

Librarians Club with $70.49 remaining fund balance;

Win with Wellness with $1,656.18 remaining fund balance;

The High School Student Fund as the destination of the remaining funds totaling $1,926.67 is chosen because of the original location of the clubs at the High School along with the desire to keep the funds both within the High School building and to impact as many students as possible.

Gabrielle Frederick moved to approve Resolution #020190211 by reading the contents of the resolution.  Marianne Schlabach seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

                           Gerry Kahler                    - yes

                           Jodi Meader                     - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                          Emily Uhl                           - yes

                          Denise Chittick                  - absent

Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

Emily Uhl will chair the Work Session at the February 25, 2019.

Discussed moving the Business Meeting time to 7:00 p.m. going forward.

Announcements

The next regular Board meeting will be on Monday, February 25, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda Item:  Grant Wood Induction Coaches presentation; TLC Position; 2019-2020 School Calendar may be ready for approval; rescheduling some of the missed presentations was discussed.

Adjournment

The meeting adjourned at 8:07 p.m.

January 28, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 28, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order at 6:40pm after most people have finished eating as part of the Supper with new staff members.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.

WORK SESSION

School Board Supper with New Staff Members

The Board shared supper with Staff who joined the District at the beginning of the School Year.  This included personal introductions of the School Board and new staff and a time for questions, comments and interaction.

Induction and Mentoring Program Presentation – This is postponed to future meeting.

Board Member and Administrator Dialogue

  • Superintendent Schneider shared the calculations for school days and hours in light of the current inclement weather events.  The District is required to be in session for 1,080 hours.  Given the cancellations, late starts and early outs, there will be a need now to add time to reach the minimum hours of class time.  It is planned that a recommendation will come to the Board at the February 11, 2019 meeting.
  • Schneider shared a draft of the 2019-2020 School Calendar.  The calendar needs to be finalized before presentation for approval to the Board at a future meeting.

Board Development and Inservice Activities

President Pickard discussed the idea of having all board members taking turns to lead and facilitate portions of the School Board meetings as a way of increasing board skills and discussion.  Other ideas were noted as well.

Announcements and Suggestions for Next Agenda

Tabled to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:15 p.m.

No one spoke.

Consent Items

Gerry Kahler moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 14, 2019;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for January 29, 2019;

Open Enrollment Requests

Craig and Carrie Sexton request Malachi Sexton (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2018-19 School Year;

Travis and Amber Becker request Jase Becker (Alternative Kindergarten), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Chris Vogel requests Zeno Vogel (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Mike and Julia McNurlen request Finn McNurlen (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2019-20 School Year;

Michelle Danker requests Isaac Danker (Grade 8), Jeremiah Danker (Grade 6), Naomi Danker (Grade 7), and Oren Danker (Grade 11) attend WACO Community School District from Mid-Prairie;

Personnel Items

No Contract or Work Agreements issued;

Resignation of Monica Wood, HS General Cook, $12.99 per hour, effective 1/20/2019;

Fundraising Requests -- None

Marianne Schlabach seconded the consent items.  Motion carried 7-0.

Finance

Public Hearing – 7:30pm – School Bus Specifications

President Pickard opened the floor for the Public Hearing on School Bus Specifications by asking if anyone was present to comment on the School Bus Specifications.  It was noted by Business Manager, Swartzentruber that one of the bidders has inquired about specifications and possible alternatives.  A response has been sent to encourage them to provide a bid and not any changes.

Gabrielle Frederick moved to approve the specifications for School Buses as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

City of Kalona Recreation Facility Lease

Superintendent Schneider referenced the 28E Agreement for a lease with the City of Kalona.  This is a 60 month lease with rents payable in 12 month intervals starting at $10,000 per year and increasing by $1,000 each of the subsequent 4 years.  The District will have access to the facility as stated in the lease agreement.  It is patterned after the lease used with Parkside Recreational Center in Wellman, Iowa.

Emily Uhl moved to approve the 28E Lease Agreement between the District and the City of Kalona as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Student Learning

Washington County Hazard Mitigation Plan Resolution

Superintendent Schneider introduced this agenda item by noting the Washington County Multi-Jurisdictional Hazard Mitigation Plan document that is shared in the Board materials.  The 267 page document outlines strategies for most all of the Washington County public entities.  The District must approve the strategy by School Board resolution.  No financial cost to the District and could be used for grant applications through FEMA and other Federal agencies

Gabrielle Frederick moved to approve Resolution 012819 Washington County Multi-Jurisdictional Hazard Mitigation Plan 2019 as it impacts the Mid-Prairie Community School District as presented.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes

                           Gerry Kahler                    - yes

                           Jodi Meader                     - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                          Emily Uhl                           - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

The next regular Board meeting will be on Monday, February 11, 2019, at 6:15 p.m. at the Central Office Community Room.  Suggestions:  Culture and Diversity Committee will present; English Language Learner Program with exchange students will be present; Gabrielle Frederick volunteered to lead the Work Session portion of the meeting.

Adjournment

The meeting adjourned at 7:39 p.m.

January 14, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 14, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick (arrived at 6:18pm), Gerry Kahler, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jodi Meader and Gabrielle Frederick.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

WORK SESSION

Grant Wood AEA Staff Serving MP

Superintendent Schneider introduced the Grant Wood AEA Staff for their presentation.  Tina Hoffman is the Grant Wood AEA Regional Administrator.  She introduced the four persons on her team and the agency goals for Grant Wood AEA.  She then presented a “day in the life” for her staff at the District with the input of her team.  The Board asked the GWAEA staff questions for clarification on a number of topics.

(Gabrielle Frederick arrived at 6:18pm during this presentation.)

At-Risk/Drop Out Prevention Program

Amy Shalla, Principal for Alternative Learning Center shared about the At-Risk, Drop Out Prevention Program for the District.  Shalla reviewed the overall description of activities of the program, and then discussed the plans for 2019-2020 and some of the factors that create the District At-Risk and Drop Out Prevention Story.

Board Member and Administrator Dialogue

Board and Administrators shared about recent happenings within the District.  Appreciation was expressed for the work of Teresa Hartley, Transportation Director, for the Polar Express experience before Christmas Break for the Kindergarteners and Special Education Students.  Teresa Hartley, Transportation Secretary and Mark English, Transportation Department Mechanic discussed the School Bus purchase specifications.  The proposal is to replace two diesel powered buses with two diesel power buses—this being the first year in four years that the District will not replace old buses with propane-powered buses.  Hartley shared on a number other Transportation projects and initiatives.

Board Development and Inservice Activities

It was noted that there are some legislative initiative meetings.  The next of these meetings is scheduled for January 25, 2019 in Johnson County.  Board members were encouraged to consider attending as these are opportunities to hear legislative progress and initiatives.

Pickard reported he has reached out to our legislators to attend a board meeting for dialogue.  As the legislature just convened, the representatives have requested to wait for a short time as agenda develops.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 28, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items for consideration are:  Dinner with new District Employees before the meeting and into the Work Session; Induction Coaches working with new staff are invited to present to the Board; Washington County Hazard Mitigation Plan.

BUSINESS MEETING

Public Forum– 7:15 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of December 10, 2018;

Finance Report

The Finance Report for December 2018;

Payment of Bills

The bills as listed for January 14, 2019, Hills Bank ACH Transactions for the month of December 2018, and prepaid bills;

Open Enrollment Requests

Nicole Seeman requests Makya Murray (Grade 3), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Puspa Basnet requests Aayam Adhikari (Grade 1) and Aavas Adhikari (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Travis and Stacia Danner request Delayna Danner (Grade 2) and Reid Danner (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Josh and Ann O’Toole request Quinn O’Toole (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Ellen Land, MS 8th Grade Boys Basketball Assistant Coach, $1,529.94 per annum;

Contract issued to Matt Freel, MS 7th Grade Boys Basketball Assistant Coach, $1,471.10 per annum;

Work Agreement issued to Mitchell Spenler, MP West Associate, $13.15 per hour;

Resignation of Kara Yoder, HS JV Volleyball Coach, $2,753.90 per season, effective December 31, 2018;

Resignation of Cliff Fry, HS Associate, $13.72 per hour, effective January 15, 2019

Resignation of Sharrie Groff, MS General Cook, $13.59 per hour, effective January 15, 2019;

Fundraising Requests

Mid-Prairie High School Baseball requests approval to raise funds by conducting a 1-day Skills Camp on February 16th for purchase of baseball equipment and coaches apparel;

Mid-Prairie Dance Team requests approval to raise funds with an all-day Dance Team Night and Kids Clinic in the morning of April 20th for purchase of uniforms/costumes, poms, accessories, and fees for competition and show expenses;

Mid-Prairie Post Prom Committee requests approval to raise funds through a half-court/3-point shot contest at half-time of boys home basketball games for Post Prom activities and related expenses;

Mid-Prairie Music requests approval to raise funds through homemade pizza sale for the biennial New York trip;

MP Student Boosters request approval to raise fund through box top collections by families from current to March 1st to provide for additional funds for field trips and enrichments for Elementary buildings’ students’;

University of Iowa Student Cooperative Agreement – Approval of a Student Teacher Placement Agreement; 

Gerry Kahler seconded the consent items.  Motion carried 6-0.

Finance

Set Public Hearing on School Bus Specifications

Superintendent Schneider and Teresa Hartley, Transportation Director discussed the need for replacement of two school buses.  A request for a Public Hearing on January 28, 2019 at 7:30p.m. is recommended by staff.  

Denise Chittick moved to approve a Public Hearing for Bus Specifications on January 28, 2019 at 7:30p.m.  Emily Uhl seconded the motion.    Motion carried 6-0.

Middle School Gymnasium Wall Presentation by Shive-Hattery

Superintendent Schneider introduced the Shive-Hattery representative, Onesty Friday and the issue with the Middle School gym wall.  He introduced Maury Gallagher, the shared Facilities Director with Clear Creek Amana.  Maury shared about a defect in the Northwest Corner of the gymnasium wall.  Friday followed to discuss the wall issue in detail and Shive Hattery’s proposal for remediation and correction to the issue through pictures and architectural drawings.  It is estimated that the cost of the project will be $200,000.  It is recommended that the work take place in the Summer of 2019 with the majority of the work done on the outside.  The Board asked questions for clarification and understanding.

Set Public Hearing for Middle School Gymnasium Wall Specifications

Superintendent Schneider and Shive-Hattery request a Public Hearing be set to show the specifications for the repair of the gym wall.  It is anticipated that the Public Hearing would be on March 11, 2019, which provides enough time for specific construction specifications and drawings. 

Gabrielle Frederick moved to approve a Public Hearing for the discussion of the specifications to repair the Middle School gymnasium wall on March 11, 2019 at 7:30p.m.  Denise Chittick seconded the motion.    Motion carried 6-0.

Student Learning

Second Reading – School Board Policy 503.4 – Good Conduct Policy

President Pickard noted that this is policy is ready for consideration and passage on Second Reading.  The First Reading passed at the December 10, 2018 School Board Meeting.  Pickard asked if there were any additional changes or questions. 

Gabrielle Frederick moved to approve School Board Policy 503.4 – Good Conduct Policy on Second Reading as presented.  Emily Uhl seconded the motion.    Motion carried 6-0.

Second Reading – School Board Policies 201, 202.3, 213, and 402.5

Superintendent Schneider noted that these policies are ready for consideration and passage on Second Reading.  The First Reading passed at the December 10, 2018 School Board Meeting.   The policies are:

201 Board of Directors’ Elections – Change of the election date to November;

202.3 Term of Office – Follows the change in election dates;

213 Public Participation In Board Meetings – Additional language to define “disruptive behavior” by providing some examples, not an exhaustive list;

402.5 Public Complaints About Employees – Language that fine tunes the policy to promote free speech and to follow the established protocols;

Board President Pickard asked if there were any additional changes or questions.

Gerry Kahler moved to approve Policy 201 Board of Directors’ Elections on Second Reading as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Marianne Schlabach moved to approve Policy 202.3 Term of Office on Second Reading as presented.  Emily Uhl seconded the motion.    Motion carried 6-0.

Emily Uhl moved to approve Policy 213 Public Participation in Board Meetings on Second Reading as presented.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Gerry Kahler moved to approve Policy 402.5 Public Complaints About Employees on Second Reading as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

SBRC Request for At Risk/Drop Out Prevention Program Additional Allowable Growth

Superintendent Schneider introduced the annual resolution for consideration.  This is the first year that the Department of Education is not as closely involved with this process due to a legislative change.  The request is for Modified Supplemental Aid for 2019-2020 Dropout Prevention Program of $238,127.00 to implement the At-Risk and Dropout Prevention program plans.  It is recommended that the Board pass this resolution prior to the January 15, 2019 deadline.

Gabrielle Frederick moved to approve by reading selected portions of Resolution 01141901 for Modified Supplemental Aid of $238,127.00 for implementation of the 2019-2020 School Year At-Risk and Dropout Prevention program plans.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes

                           Gerry Kahler                   - yes

                           Jodi Meader                   - absent

                          Jeremy Pickard               - yes

                          Marianne Schlabach       - yes

                          Emily Uhl                         - yes

                          Denise Chittick                - yes

Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 7:53p.m.

December 10, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

December 10, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice-President Marianne Schlabach called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Bill Poock, Amy Shalla and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

WORK SESSION

Home School Assistance Program Band and Strings Programs

Rachel Kerns, Home School Assistance Program Executive Director, introduced Sheila Raim, and Norman Brooks to discuss the Strings and Band Programs, respectively, at the Home School Assistance Program.  The Strings program is in its first year as an offering.  There are 47 students participating in strings, 34 students in band, and 132 students are participating in all the Choirs.  Raim brought 3 students to play a number of Christmas Carols along with her.

Update on Elementary Realignment

Elementary Principals Robin Foster and Bill Poock shared observations and outcomes after 1+ years of Elementary School realignment and grade-alike attendance centers.  It is reported that this has become the new normal such that an update is hard to delineate as this new normal has become ingrained into the culture of each elementary building.  They shared about the different committees, teams, PLC’s, and common special teachers in the buildings.  They also shared about the challenges of transitions between the buildings, especially from Preschool to Kindergarten and then to First Grade with energy and effort now focused on improving those transitions.  Preschool and Kindergarten are in both elementary buildings.  They opened the conversation to questions and observations from the Board.  It was noted that the realignment continues to be perceived as a positive by most all constituents.

MP Future Enrollment Study

Superintendent Schneider discussed conversations he is having with a firm, RSP Associates from Kansas City, about a study of enrollment trends in the upcoming years, especially given consideration of how growth has impacted, Clear Creek-Amana, North Liberty, and Solon in the past 3 to 5 years.  Schneider presents this to the board as a possibility to consider, especially as the Facilities Planning Committee meets.  The cost of the proposal from RSP is $12,000.  While Schneider is not asking for a decision, he would like the Board to be aware of this discussion, and possibly some direction to move or not as this within his spending authorization.  The board gave informal support of the direction for the study.

Superintendent Commitment Statement

Superintendent Schneider shared the document that is normally presented for discussion and signatures by the Board and Superintendent the meeting after completing the Superintendent Annual Evaluation.   This signals the Board’s intention, not legally binding, to extend a contract, or not, for the next School Year.  The document was circulated and signed by Board members present and by Schneider.

Board Member and Administrator Dialogue

  • Principal Strickland explained the Chapter 12 Waiver for Physical Education that notes the District meets the minutes but not the days requirements.  This is due to the block scheduling—the District does not run on Quarters.  The Waiver is for the previous school year and the current school year.
  • Principal Amy Shalla shared about the need for the Special Education Associate at West Elementary.
  • Tyler Hotz, Activities Director, and Strickland discussed the Good Conduct Policy.  Hotz is administering the policy by splitting Athletics activities from Fine Arts/Leadership activities.  For Athletics, he uses one-third of the games.  For Fine Arts/Leadership, he uses the actual days in the session and uses one-third of the days.  Questions were asked about split between two seasons.  He is asking the Board to consider changing the policy formally during the Business Session.  It was noted that if acted on in the Business Meeting, it would a First Reading tonight with a Second Reading and implementation if passed at the January 14, 2019 School Board Meeting.

Board Development and Inservice Activities

  • There is a legislative forum at the Iowa City Community School District on December 14, 2018 at 4pm.
  • Gabrielle Frederick shared a bit about her experience at the delegate assembly at IASB in mid-November.  It was a wonderfully positive experience, especially as she proposed an amendment to the mental health resolution in the legislative priorities portion of the agenda.

Announcements and Suggestions for Next Agenda

Tabled to later in this Board meeting.

BUSINESS MEETING

Public Forum– 7:15 p.m.

Abby Sojka spoke to the Board about Special Education and her passion for this part of education.  She commended the Administrators for their approach to the Mid-Prairie Special Education program and philosophy, making it a top flight program in her experience and opinion.  She expressed her deep appreciation and admiration for the District’s approach to Special Education needs.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 26, 2018;

Finance Report

The Finance Report for November 2018;

Payment of Bills

The bills as listed for December 10, 2018 and Prepaid Bills, Hills Bank ACH Transactions for the month of November 2018;

Open Enrollment Requests – No applications made

Personnel Items – None

Fundraising Requests

The Big Hawk Little Hawk Mentoring Program requests approval to raise funds through the sale of MP Golden Hawk key chains from December 2018 to May 2019, to create a fund for the annual December gift from the Big Hawks to the Little Hawks;

Girls Basketball Program requests approval to raise funds through a Free Throw Pledge Fundraiser on December 27th so the Varsity Girls can raise funds for travel gear;

MP West Elementary requests approval to raise funds through a collection of donated, new pajamas from families from December 17, 2018 to January 14, 2019 as part of Scholastic Pajama Drive to promote and support a family bedtime routine;

Denise Chittick seconded the consent items.  Motion carried 6-0.

Student Learning

Chapter 12 Waiver for Physical Education (PE)

Superintendent Schneider and High School Principal Jay Strickland introduced and explained the Chapter 12 Waiver for PE. There was time allowed for the public to make comment on the Waiver for PE.  The Board asked questions for clarification and discussed the pros and cons of implementation.

Denise Chittick moved to approve the Chapter 12 Waiver for Physical Education as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

Good Conduct Policy – 503.4

Superintendent Schneider stated that the board can discuss only or move to pass on first reading.   Tyler Hotz, Mid-Prairie Activities Director, discussed ideas and approaches for implementing and tightening the current Good Conduct Policy.  The Board affirmed the wording and intent of the wording as presented by Hotz.

Denise Chittick moved to approve the Good Conduct Policy 503.4 on First Reading as presented.  Emily Uhl seconded the motion.    Motion carried 6-0.

Special Education Associate at West Elementary

Superintendent Schneider discussed the proposal and rationale for a request to add one full time Special Education Associate at West Elementary by pointing to the earlier discussion during the Work Session portion of the meeting.  This position will be paid out of Special Education funds.

Gabrielle Frederick moved to approve an additional full-time Special Education Associate at West Elementary as requested.  Emily Uhl seconded the motion.    Motion carried 6-0.

First Reading, Board Policies 201, 202.3, 213, and 402.5

Superintendent Schneider brought for discussion and approval on First Reading, the following policies:

201 Board of Directors’ Elections – Change of the election date to November;

203.3 Term of Office – Follows the change in election dates;

213 Public Participation In Board Meetings – Additional language to define “disruptive behavior” by providing some examples, not an exhaustive list;

402.5 Public Complaints About Employees – Language that fine tunes the policy to promote free speech and to follow the established protocols;

Gabrielle Frederick moved to approve Polices 201 Board of Directors’ Elections, 203.3 Term of Office, 213 Public Participation in Board Meetings, and 402.5 Public Complaints About Employees on First Reading as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session at the start of the meeting.

Announcements

The next regular Board meeting will be on Monday, January 14, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items for consideration include:   Grant Wood AEA staff will present; Second Readings of the Policies passed at tonight’s meeting; and approval of At-Risk/Drop Out program and resolution for School Year 2019-2020.

Adjournment

The meeting adjourned at 7:36p.m.

 

November 26, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 26, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Gabrielle Frederick.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 6-0.

WORK SESSION

Board Policy Review

Superintendent Schneider led the Board through a reviewed of policies reminding the Board that no changes are to be made at this meeting, only discussed:

201 Director Elections – Change of the election date to November;

203.3 Director Terms of Office – Follows the change in election dates;

213 Public Participation – Discussed possible language to be added to define “disruptive behavior”;

402.5 Public Complaints About Employees – Discussed the current language as solid, with thoughts about fine tuning the policy to promote free speech and to follow the established protocols;

The Board discussed proposed wording changes and asked questions for clarification.  First reading will be on the agenda in December with proposed changes.

IASB Convention Report

The Board members reported on their impressions of the sessions, both plenary and break-out.  The two newest board members attended new board member orientation session.  The Board expressed appreciation for the learning opportunities.

Iowa Seal of Biliteracy for Mid-Prairie Graduates

Superintendent Schneider highlighted the press release on the Department of Education (DE) website on Biliteracy.  It is the District’s intent to implement the program and will let the DE know by December 1, 2018. 

Superintendent Evaluation

Marianne Schlabach, Vice President, led the evaluation session with the Mark Schneider and the Board.  The Board used the annual evaluation tool that is normally used.  Topics include:  Shared Vision, Culture for Learning, Management, Family and Community, Ethics, and Societal Context.

Board Development and Inservice Activities

Tabled to later in this meeting, at the end of the Business Session.

Announcements and Suggestions for Next Agenda

Tabled to later in this meeting, at the end of the Business Session.

BUSINESS MEETING

Public Forum– 7:15 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 12, 2018

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for November 26, 2018;

Open Enrollment Requests

Tim and Dawn StuItz request Jesse Stultz (Grade 6) and John Stultz (Grade 9), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Shannon McCain, Assistant Middle School Wrestling Coach (1 Year), $2,221 per Season;

Work Agreement issued to Cynthia Michel, Associate West Elementary; $13.15 per hour;

Driver Contract issued to Julie Cole, Bus Driver; $22.46 per hour;

Fundraising Requests

Mid-Prairie Wrestling requests approval to raise funds through sales of Soy Candles from November 19th to November 30th for payment to volunteer coaches, coaches apparel, and State expenditures;

Amy Shalla, on behalf of the Hurricane Florence Trip Planning Group, requests approval to raise funds for the trip through the preparation of solicitation letters to businesses, community groups, and a GoFundMe page on Facebook.  The effort will be ongoing from November 19, 2018 through February 10, 2019.

Gerry Kahler seconded the consent items.  Motion carried 6-0.

Short and Long Term Planning

Authorization of Hours for the Communications Specialist

Superintendent Schneider shared an update on the activities and focus of the District Communication Specialist, Kristi Strickland.  The work of Mid-Prairie Foundation has increased dramatically in the past 4 or 5 years leading to discussions about how day to day administrative support/clerical support items will be handled in the long term.  In order to increase capacity, Schneider recommended that Strickland’s hours be increased to 20 hours per week from the current 15 hours per week. This is an estimated weekly average. The board asked questions for clarification.

Marianne Schlabach moved to approve an increase of 5 hours per week for the Communication Specialist position to a total average of 20 hours per week, effective immediately.  Denise Chittick seconded the motion.    Motion carried 6-0.

IASB Board of Directors – District 9

There are two people on the ballot Sandy Dockendorff from Danville Community Schools and Jesse Howard from New London Community Schools.  The IASB link to the candidates is on the Board Website.  The board evaluated the resumes of the two nominees.  The vote is taken through a secure internet site.  Superintendent Schneider will cast the vote based upon the action taken by the Board.

Marianne Schlabach moved to approve a District vote for Sandy Dockendorff as the IASB District 9 IASB.  Emily Uhl seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

Board Development and Inservice Activities

IASB “Day on the Hill” is set for Tuesday, February 5, 2019, at the Greater Des Moines Botanical Garden and State Capitol Building in Des Moines.  Board members may attend and should let Jeff Swartzentruber know so registrations may be completed.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, December 10, 2018, at 6:15 p.m. at the Central Office Community Room.  Suggested agenda items include: Development and signatures on the Superintendent Statement of Commitment; HSAP presentation on Strings and Band program; An update on realignment; Tyler Hotz to discuss the Student Good Conduct Statement.

Adjournment

The meeting adjourned at 7:41p.m.

November 12, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 12, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice-President Marianne Schlabach called the meeting to order in the absence of Board President Jeremy Pickard at 6:18pm.

Board members present:   Denise Chittick, Gabrielle Frederick, Jodi Meader, and Marianne Schlabach.

Board members absent:  Gerry Kahler, Jeremy Pickard, and Emily Uhl.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 4-0.

WORK SESSION                                                

Background Checks Update

Superintendent Mark Schneider and Carmela Ulin, HR Coordinator provided a status update on the results of the new volunteer background check policy.  To date there are 320 people at a cost of $9,120 to the District and registered on the District background check registry.  We have collected $573.50 from 14 different parties as donations for the increased costs of the background checks.

Special Education Report

Amy Shalla, Principal for the Alternative Learning Center and Special Education Administrator, provided an update of the Special Education Program within the District.  She provided background on Individual Education Plans (IEPs) and the factors that are considered.  There are 139 students on IEPs in Special Education.  Eleven Teachers and 40 Associates provide the Special Education Services within the District.  She also shared examples about the varied supports provided to different students based upon their needs.  She invited five sets of parents of Special Education students to share their experiences.

IASB Delegate Assembly

President Pickard and Superintendent Schneider opened the conversation about items on the agenda for the delegate Assembly on November 14th at the IASB Convention.  Gabrielle Frederick asked for input from the Board and reported to the Board the top priorities as identified prior to Assembly.  The Board and Staff discussed mental health needs and concerns.

Board Member and Administrator Dialogue

The Board and Administrative Team were not able to have further discussions due to time constraints.

Board Development and Inservice Activities

IASB Annual Convention –November 14-16, Des Moines – Reminder of this upcoming event.  All Board Members are registered and transportation has been arranged.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 26, 2018, at 6:15 p.m. at the Central Office Community Room.  Items on the agenda include: Mark Schneider’s evaluation is the primary agenda item; review the Public Forum policy.

BUSINESS MEETING

Public Forum– 7:15 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of October 22, 2018;

Finance Report

The Finance Report for October 2018;

Payment of Bills

The bills as listed for November 12, 2018, Hills Bank ACH Transactions for the Month of October 2018, and Prepaid Bills;

Open Enrollment Requests

Ihatrina Todd requests Jenna Nail (Grade 8), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Nikki Sisson requests Jerred Miller (Grade 9), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Trevor and Mackenzie Taghon request Weston Taghon (Grade 1) and Gentry Taghon (Grade 2), attend Mid-Prairie from Sigourney Community School District for the 2019-20 School Year;

Jeremy and Jennifer Young request Scott Young (Grade 2), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Personnel Items

Resignation of Ryan Duwa, Assistant High School Football Coach, $3,681 per season, effective end of the 2018-2019 Season;

Resignation of Cindy Miller, Varsity Girls Volleyball Head Coach, $6,220 per season, effective 11/9/2018;

Volunteer Coaches for Winter Sports 2018-2019:

Jon Rocha, HS Boys Basketball Assistant Coach, $2,000 from Boys Basketball Resale

Eric Davis, HS Wrestling Assistant Coach, $-0

Shannon McCain, HS Wrestling Assistant Coach, $-0

Nearoth Peterschmidt, HS Wrestling Assistant Coach, $-0

Cameron Tolander, HS Wrestling Assistant Coach, $-0

Fundraising Requests

Mid-Prairie Boys Basketball requests approval to raise funds through sale of MP Socks from Late November to Early December to raise funds for team activities and coaches apparel for the 2018-2019 season;

Cooperative Agreement with Iowa Mennonite School for Wrestling

The 28E Agreement to be filed electronically with the IHSAA is presented for approval.

Jodi Meader seconded the consent items.  Motion carried 4-0.

Finance

SBRC Resolution for Additional Allowable Growth

Superintendent Schneider noted the additional allowable growth resolution that, if passed, will allow the District to increased spending authority of $69,576 for Increased Enrollment in the 2018 2019 School Year and of $5,944 for ELL Beyond 5 Years.  These amounts are a result of the Certified Enrollment data from October 1, 2018, count date.

Gabrielle Frederick moved to approve Resolution 112181 for increased allowable growth spending authority of $69,576 for Increased Enrollment and $5,944 for ELL Beyond 5 Years.  Jodi SS seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

     Gerry Kahler                   - absent

                           Jodi Meader                    - yes

                          Jeremy Pickard                - absent

    Marianne Schlabach        - yes

                          Emily Uhl                          - absent

                          Denise Chittick                 - yes

Motion carried 4-0.

October 2018 Certified Enrollment

Superintendent Schneider shared the Certified Enrollment results related to the required count data from October 1, 2018.  Using the data from the Department of Education Portal, Certified Enrollment numbers increased by 9.17 students from last School Year.  Schneider shared other slices of data from the Certified Enrollment for Open Enrolled In and Enrolled Out students.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session at the start of the meeting.

Announcements

See Announcements, above, on page one.

Adjournment

The meeting adjourned at 8:02 p.m.

October 22, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 22, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.

WORK SESSION

Extended Learning Program

Marc Pennington, Middle School Principal, introduced Rebecca Yoder and Kurtis Broeg to discuss the Extended Learning Program (ELP)/Gifted and Talented Program.   They discussed their philosophy using the 5 Dimensions Model—Orientation, Individual Development, Enrichment, Seminars, and In-depth Study to become Autonomous Learners.  They provided examples of their work within the various grade levels and answered questions of Board members.

Update on Community Service Trip

Amy Shalla, ALC Administrator and Matt Freel, Behavioral Interventionist updated the Board on the planning progress for the trip to support the victims of Hurricane Florence offered to students.  The planned dates for the trip to Baufort, North Carolina has been postponed from November 25th to 30th to February 11th to February 15th due issues related to progress on the ground and recommendations by the coordinating parties in North Carolina.  Funds of $750.00 have been raised with $3,500.00 to go to help with the anticipated costs of $4,000 to $5,500.

District Safety Committee Update

Jay Strickland, High School Principal, discussed the current status and update of the activities of the District Safety Committee.  He reported on a meeting from October 8, 2018 where two or three representatives from each building were present.  Discussion of use of the SchoolGuard app for educators and law enforcement to upload was started with follow up to come at a future meeting.  The group discussed the visitor “buzz-in” protocol in the different buildings and to work toward a common District-wide protocol.  Professional Learning on October 10th called “Stop the Bleed” was held for the staff—a second section of CPR training was incorporated.

Parent Academy

Glenda Seward, District Learning Design Coach, presented an update on the upcoming Parent Academy on November 5th.  This will be for all families in the District.  A meal will be provided along with activities for children.  Publicity for the event is underway in multiple ways and with multiple groups.  There is intent to have a second event during the school year though scheduling is a challenge.

Board Member and Administrator Dialogue

Gabrielle Frederick shared about free eye exams and how she became aware of this activity at the Elementary Schools by local doctors, even doctors not in the District.  She had shared this with the Board via email and wanted to express appreciation for this activity with Administrators.  The investment by our community into our students is quite high.  Marc Pennington discussed the bus evacuation conducted today at the Middle School and at East Elementary.  A second date is planned in November for West Elementary and the High School.  Seventeen 8th Graders are going to Des Moines on Monday, October 29th for a leadership conference.  Rachel Kerns reported on her visit to the Washington Township Optimist Club to share about the Home School Assistance Program.  She found the experience to be very positive with the opportunity to share the program philosophy and activities.

Board Development and Inservice Activities

IASB Annual Convention –November 14-16, Des Moines – Reminder of this upcoming event.  All Board Members are registered and transportation has been arranged.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 12, 2018, at 6:15 p.m. at the Central Office Community Room.  Agenda for next meeting:  Report on Special Olympics, Report on Enrollment—especially on Open Enrollment; SBRC resolutions on Increased Enrollment and ELL beyond 5 years; a request for a future report on the attendance center reorganization was added to the future list.  It was suggested that the agenda be modified slightly to have the Public Forum start at 7:15pm as well as to have an Announcement agenda item after the business session.

BUSINESS MEETING – 7:15 p.m.

Public Forum

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of October 8, 2018;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for October 22, 2018, and prepaid bills;

Open Enrollment Requests --IN None presented at this time;

Personnel Items

Resignation of Elizabeth Harris, HS Cheerleading Coach, $2467.98 per season, effective 10/8/18;

Fundraising Requests

MP Band and Choir request approval to raise funds for the New York trip through the sales of poinsettias from October 23 to November 13;

MP Student Boosters request approval to raise funds with a Facebook Silent Auction starting October 15th to November 9th for use with building projects, assemblies, and field trips;

MP Student Boosters request approval to raise funds through the sale of excess inventory of items purchased from November 13th to 15th at East and West Elementary during Parent Teacher Conferences to use with building projects, assemblies, and field trips.

Jodi Meader seconded the consent items.  Motion carried 7-0.

Student Learning

Action on Community Service Trip to North Carolina

Superintendent Schneider provided a recap of items needing approval.  These include: the planned trip dates are from February 11th to February 15th; out of state travel in three school vans; anticipated cost budget of $3,500 to $4,500.  The board encouraged staff to work at getting the fund raising activities prepared for presentation/approval to/by the Board.

Gabrielle Frederick moved to approve the community Service Trip to Baufort, North Carolina from February 11, 2019 to February 15, 2019, with details as presented.  Emily Uhl seconded the motion.    Motion carried 7-0.

Coaches and Sponsors Handbook

Superintendent Schneider introduced this as a follow up to the October 8th report by Activities Director Tyler Hotz.  He asked for questions of clarification on content.  The Board raised a few questions on the document related to detail and were encouraged to discuss with Tyler Hotz.  Appreciation was expressed for the work of updating the handbook.

Gerry Kahler moved to accept the Coaches and Sponsors Handbook as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Finance

Action on SBRC Request for Additional Allowable Growth

Superintendent Schneider noted that this is a revised resolution for the Special Education Deficit for the 2017-2018 School Year.   The Special Education Deficit increased to $403,282 from $104,440.93 due to a Medicaid reimbursement to Iowa Department of Human Services in the past 20 months.  The error was noted by the Department of Education and was discussed at the October 8th Board meeting.  The Special Education Supplement has been re-certified.  In order to recover spending authority a revised resolution for Allowable Growth and Supplemental Aid for a negative Special Education Balance is required to be filed with the Iowa Department of Education.  We round this amount up in order to assure that we have sufficient provision in case of additional changes made by the Department of Education.

Marianne Schlabach read and moved to approve Resolution 10022181 for additional allowable growth to cover 2017-2018 special education costs in excess of funding up to $425,000. Gabrielle Frederick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

                          Gerry Kahler                    - yes

                         Jodi Meader                     - yes

                        Jeremy Pickard                 - yes

                        Marianne Schlabach          - yes

                        Emily Uhl                           - yes

                        Denise Chittick                  - yes

Motion carried 7-0.

Adjournment

The meeting adjourned at 7:37 p.m.

October 8, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 8, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Schlabach called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Denise Chittick, Jim Hussey, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

WORK SESSION

Activities Report

Superintendent Schneider introduced Tyler Hotz, Activities Director for the District.  Hotz reported on the many extracurricular activities underway in the District.  He also shared his philosophy and mission for his work in Activities at Mid-Prairie.  He shared some upgrade ideas and the process utilized to prioritize the upgrades—a three to five year plan.  The Board asked questions for clarification and expressed appreciation for his work.  There are 271 students participating in Fall extra-curricular activities.

Update on Community Service Trip

Amy Shalla, ALC Administrator and Matt Freel, Behavioral Interventionist updated the Board on the planning progress for the trip to support the victims of Hurricane Florence offered to students.  A handout was shared with the current information as known.  The planned dates for the trip are from November 25th to November 30th.  There is a fund-raising element and a request for the creation of a $4,000-$7,500 “Go Fund Me” page to cover traveling expenses, as well as sending letters to businesses to seek support.  Funds raised beyond travel expenses would be donated to the hurricane victims.  The board asked questions of the Shalla and Freel and encouraged them to continue planning and investigating the possibilities of this trip.  A recommendation to approve the trip is expected at the next board meeting for Board action.

Board Members and Administrators Dialogue

Superintendent Schneider introduced this session as an item that will be on the agenda for each meeting.  Schneider shared an article and video on the art of dialogue.  Board members asked questions about an expenditure to the Iowa Department of Human Services related to Medicaid reimbursement that was on the payment of bills list for the board meeting.  Business Manager Swartzentruber provided background and explanation.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members through October 9th.  At this time no one is registered.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– Everyone is registered for at least one day for the conference.  Board members traveling together on the 15th will gather at Central Office.  The Transportation Department has reserved a vehicle for Board Members traveling that day to use.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 22, 2018, at 6:15 p.m. at the Central Office Community Room.  Revised Special Education Deficit Resolution, Community Service Trip action and the Activities Handbook as well as a presentation from the Gifted and Talented Teachers will be on the next meeting agenda.

BUSINESS MEETING – 7:15 p.m.

Public Forum

No one spoke.

Consent Items

Gerry Kahler moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 10, 2018 and September 24, 2018;

Finance Report

The Finance Report for Year to Date September 30, 2018;

Payment of Bills

The bills as listed for October 8, 2018, Hills Bank ACH Transactions for the month of September 2018;

Open Enrollment Requests

Chris and Allyce Bender request Eva Bender (Grade 2), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Earl and Marianne Blasingame request Abigail Blasingame (Grade 8) attend Washington Community School District from Mid-Prairie;

Personnel Items

No Contracts to be issued or new hires listed;

Resignation of April Crane-Brady, West Elementary Associate, $13.53 per hour, effective October 4, 2018;

Fundraising Requests

MP West Grade 4E requests approval to raise funds through a Bake Sale on October 11, 2018 for victims of Hurricane Florence;

MP West CEC requests approval to raise funds through the sale of shirts between October 9th and 16th for Down Syndrome Awareness Month;

Cooperative Agreement with Iowa State University

Approve the cooperative field experience agreement with Iowa State University for the 2018-2019 School Year;

Gabriella Frederick seconded the consent items.  Motion carried 6-0.

Student Learning

Coach and Sponsor Handbook Acceptance – This is tabled to next meeting on October 22, 2018;

Adjournment

The meeting adjourned at 7:26 p.m.

September 24, 2018

Mid-Prairie Community School District        

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 24, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Jim Hussey, Gerry Kahler, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Gabrielle Frederick, Jodi Meader.

Also Present:  Mark Schneider, Jeff Swartzentruber

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

Public Forum

Sam McIntosh of KCII announced that this is her last School Board Meeting as she will be moving to a News Director Position within the Raccoon Valley Radio family of radio stations that includes KCII.  The Board thanked her for her work in covering School Board meetings and wished her well.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Payment of Bills

The bills as listed for September 24, 2018 and prepaid bills;

Open Enrollment Requests

Julie Kanakares requests Nicholas Kanakares (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Personnel Items -- None

Fundraising Requests

The Drama Department requests approval to raise funds from September 25th to October 12th by selling Kalona Chocolates for the production of “Willy Wonka”;

The Post Prom Committee requests approval to raise funds on September 28th and October 5th home football games with a 50/50 Raffle with proceeds used for the Post Prom Event in the Spring of 2019;

The Post Prom Committee requests approval to raise funds on November 17th with a dinner and silent auction for use at the Post Prom event in the Spring of 2019;

Emily Uhl seconded the consent items.  Motion carried 5-0.

Short and Long Term Planning

Second Reading of School Board Policy 210.2 – Board Meetings

Superintendent Schneider and Board President Pickard reviewed the changes to the proposed policy that passed on first reading at the September 10, 2018, School Board meeting.  Changes include:  Meetings begin promptly at 6:15pm;  work sessions lead the agenda in every meeting, regular business would start at 7:15pm, and Principals would be present for all meetings during the work session time.  A draft of the agenda was shared as an example.  It was again noted that if the board wishes to revert back to the current format, that would be possible.

Marianne Schlabach moved to approve Policy 210.2 amended as presented on second reading.  Gerry Kahler seconded the motion.    Motion carried 5-0.

Special Education Additional Allowable Growth

Superintendent Schneider reported that the Special Education Deficit for the 2017-2018 School Year was $104,440.93.  It is less than the $157,995.52 from 2016-2017 due to increased Medicaid Reimbursement.  The Special Education Supplement has been certified as required by the state before the September 17, 2018 deadline.  In order to be reimbursed a resolution for Allowable Growth and Supplemental aid for a negative Special Education Balance is required to be filed with the Iowa Department of Education.  We are rounding this amount up in order to assure that we have sufficient in case of changes made by the Department of Education.

Marianne Schlabach read and moved to approve Resolution 092418 for additional allowable growth to cover 2017-2018 special education costs in excess of funding up to $125,000. Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                          Jodi Meader                      - absent

                          Jeremy Pickard                 - yes

                          Marianne Schlabach        - yes

                          Emily Uhl                          - yes

                          Denise Chittick                  - yes

Motion carried 5-0.

Limited English Proficiency Additional Allowable Growth

Superintendent Schneider reported that the Limited English Proficiency (LEP) Deficit for the 2017-2018 School Year was $16,224.47.  This is the first year in a number of years that this motion has been presented due to the additional parameters placed by the Department of Education.  The LEP filing has been certified as required by the state before the September 17, 2018 deadline.  In order to be reimbursed a resolution for Allowable Growth and Supplemental aid for a negative LEP Balance is required to be filed with the Iowa Department of Education.

Marianne Schlabach read the resolution and moved to approve Resolution 0924182 for additional allowable growth of $16,224.47 to cover 2017-2018 LEP costs in excess of funding.  Emily Uhl seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                           Jodi Meader                    - absent

                           Jeremy Pickard                - yes

                           Marianne Schlabach       - yes

                           Emily Uhl                          - yes

                           Denise Chittick                  - yes

Motion carried 5-0.

Promissory Note payable by Nutrition Fund to the SAVE Fund

The renewal of the one-year promissory note comes before the School Board for consideration and approval.  This note was presented at last 4 years’ meetings as a result of a significant loss in the Nutrition Fund during Fiscal Year 2013.  Nutrition Fund has made significant progress and has returned to profitability.  Principal payments of $0 were made against the note in last year due to a desire by the Board to build cash for a number of capital needs projects.  The current balance of the note is $25,000.  It is hoped that an additional principal payment can be made during 2018-19 after plans for asset purchases in the kitchens are planned.  Annual interest of $2.50 is now due.

Denise Chittick moved to approve the interfund loan and the Unsecured Promissory Note between Mid-PrairieCSD SAVE Fund as and Mid-PrairieCSD Nutrition Fund for $25,000.00, plus interest at .01% per annum beginning October 1, 2018, for the purpose of removing the operating deficit in the Nutrition Fund.  Further it is recognized the new loan is due October 1, 2019.  Gerry Kahler seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - absent

                           Gerry Kahler                     - yes

                           Jodi Meader                      - absent

                           Jeremy Pickard                 - yes

                           Marianne Schlabach         - yes

                           Emily Uhl                           - yes

                           Denise Chittick                  - yes

Motion carried 5-0.

WCRF Grant Applications

Superintendent Schneider noted the Grant Applications are due October 4, 2019 for the Fall of 2018 cycle.  There are two grant applications:  1) Wait ‘till you CNC – CNC Plasma Cutter with a grant request of $26,339.39 of a total project cost of $52,678.72; and 2) High School Driveway Entrance Message Sign with a grant request of $24,279 of a total project cost of $43,279.00.

Roll Call Vote

Emily Uhl moved to approve Resolution 092419 WCRF for the two applications as presented.  Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                           Jodi Meader                    - absent

                           Jeremy Pickard               - yes

                           Marianne Schlabach       - yes

                           Emily Uhl                         - yes

                           Denise Chittick                 - yes

Motion carried 5-0.

Community Service Trip to Jacksonville, North Carolina

Superintendent Schneider introduced this item and invited Amy Shalla, Administrator, and Matt Freel, Behavioral Interventionist to present. This is a trip to support the victims of Hurricane Florence offered to High School and Middle School students in the Advanced Construction Class, the 4th and Goals Class, ALC, MPMS Kinnect Class and student leadership team.  The plan so far is for the trip dates to be from November 25th to December 1st.  Focus on Community Service outside of self is a key area for Mid-Prairie.  There is a fund-raising contingency and a request for the creation of a $5,000-$10,000 “Go Fund Me” page to cover traveling expenses.  Any funds raised beyond travel expenses would be donated to the hurricane victims.  The board asked questions of the Shalla and Freel and encouraged them to do further planning and investigating for the possibilities for this idea with expectations for them to come back with formal approval.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members.  Let Jeff Swartzentruber know of your intention to attend by October 9th.  He will complete registration(s) and arrange for transportation.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– This conference is open for registration and attendance by Board Members.  The Board has attended together on the middle date each year.  Emily Uhl and Gabrielle Frederick are registered to attend the new board member orientation and delegate sessions, respectively, as well as the November 15th Convention sessions.  The Board provided instructions to Swartzentruber on the dates they will attend.  He will complete registration(s) and arrange for transportation.

Work Session

Building Tours

The Board toured each Educational Building in the District including the High School, West Elementary, Home School Education Center, Middle School, and East Elementary.  The Lead Custodian in each school led a tour designed to highlight changes in each location in the past year and allow time for questions.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 8, 2018, at 6:15 p.m. at the Central Office Community Room.  This will begin the new meeting format.

Adjournment

The meeting adjourned at 9:03p.m at the end of the MP East Elementary building tour.

September 10, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 10, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

RETIRING SCHOOL BOARD

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as amended to change the order of the Officer Election and appointment of a new board member. Seconded by Denise Chittick.  Motion carried 6-0.

Consent Items

Marianne Schlabach moved to approve the following consent item.

Approve Minutes of August 6, 2018 and August 27, 2018.

Motion seconded Jodi Meader.  Motion carried 6-0.

Fiscal Year 2018 Treasurers Annual Report

Business Manager and Board Secretary Jeff Swartzentruber provided the 2018 Treasurers Report.  The Certified Annual Report due September 17, 2018 is ready for certification and is expected to be certified on or before September 14, 2018.  The report presented to the board is the Summary Treasurer’s Report from the Iowa Board of Education Portal.  Additional Information is provided to the Board of Change in Fund Balance and Cash Balances and Change in Cash Balances.  Overall Cash Balances increased by $1,450,000 with General Fund Cash contributing $956,000 to the change.  Operating Fund Balance increased for the year by $722,240.  Total Fund Balances increased by $1,076,000.

Emily Uhl moved to accept the Fiscal Year 2018 Treasurer’s Report as presented.  Seconded by Marianne Schlabach.  Motion carried 6-0.

Acceptance of Election Results

The Abstract of Votes from the August 28, 2018 special election was presented.    Emily Uhl was elected to fill the term vacated by George Schaefer to the November, 2019 election.  The votes were:  Emily Uhl 223 votes, Randy Billups 125 votes.

Denise Chittick moved to accept the election results as presented in the Abstract of Votes.  Seconded by Gabrielle Frederick.  Motion carried 6-0.

Formal Acceptance of School Board Member Resignation

Board President Pickard requested a motion to accept the resignation of Board Member Jim Hussey dated August 20, 2018.

Jodi Meader moved to accept the resignation of Jim Hussey from the Mid-Prairie School Board.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Adjournment (Sine Die) The Board President adjourned “sine die” the final meeting of the 2017-2018 School Board at 7:08 p.m.

NN moved to adjourn the meeting.  Seconded by SS.  Motion carried 6-0.

New Board of Education – Organization of the 2018-2019 Board

Board Secretary, Jeff Swartzentruber, called the meeting to order at 7:08p.m.

Oath of Office for Newly Elected Board Member

Board Secretary Swartzentruber administered the Oath of Office to Emily Uhl.

Swartzentruber turned the meeting over to former Board President Pickard for the next agenda item.

Appoint New School Board Member, Oath of Office

President Pickard opened the discussion with a request for names to be considered for the open School Board seat vacated by the recent resignation of Jim Hussey.

Pickard introduced the two interest parties to be appointed by the Board for the vacant seat.  Kristi Newton provided a statement to the Board about her background, goals and desire to serve the community.  Gerry Kahler also addressed the Board about his background, goals and desire to serve the community.  The person appointed will serve until the November 2019 School Board Election.  After discussion and questions of the potential appointees and Board members, Pickard called for a motion of nomination.  Pickard encouraged both to run at the next election no matter the outcome of tonight’s decision.

Marianne Schlabach moved to nominate Gerry Kahler for the vacant School Board seat held by Jim Hussey.  Jodi Meader seconded the motion.    Motion carried 6-0.

Oath of Office for Newly Appointed Board Member

Board Secretary Swartzentruber administered the Oath of Office to Gerry Kahler.

Former President Pickard turned the meeting back over to Board Secretary Swartzentruber for School Board Officer Elections. 

Nominations for President of the Board of Directors for the 2018-2019 School Year: Denise Chittick nominated Jeremy Pickard for President of the Board.  Additional nominations were requested by Swartzentruber, and there were none.   Seconded by Jodi Meader.  Motion carried 6-0 with Jeremy Pickard abstained from voting.

Nominations for Vice-President of the Board of Directors for the 2018-2019 School Year:  Gabrielle Frederick nominated Marianne Schlabach for Vice-President.  Additional nominations were requested by Swartzentruber, and there were none.  Seconded by Emily the motion.  Motion carried 6-0 with Marianne Schlabach abstained from voting.

The Oaths of Office were administered to Marianne Schlabach as Vice President and Jeremy Pickard as President of the School Board for the 2018-2019 School Year.

New Board President, Jeremy Pickard, continued the meeting as Chairman and President of the School Board.

Gabrielle Frederick moved to adopt the agenda as to amended—moving the Student Learning items of the agenda ahead of the Long and Short Term Planning agenda items.  Seconded by Gerry Kahler.  Motion carried 7-0.

Public Forum

Randy Billups spoke to the Board to clarify his recent actions and to clear the record on the recent Special Election and his intentions.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Finance Report

The Finance Report for August 2018 and the final report for June 2018 with all accruals;

Payment of Bills

The bills as listed for September 10, 2018, Hills Bank ACH Transactions for August 31, 2018;

Open Enrollment Requests

Nicole Seeman requests Sabrina Taylor (Grade 11), attend Mid-Prairie from Highland Community School District for the 2018-19 School Year;

Personnel Items

Contract issued to Jose Ayala, Assistant Boys Soccer Coach High School, $2,965.77 per season;

Contract issued to Kara Beatty, 7th Grade Volleyball Assistant Coach, $1,471.10 per annum;

Contract issued to Derek Kalm, 8th Grade Volleyball Assistant Coach, $1,471.10 per season;

Contract issued to Kara Beatty, 8th Grade Girls Basketball Coach, $2,471.45 per annum;

Fall Volunteer Coaches:

Justin Barthelman, Football Assistant Coach; $1,700 from Football Resale

Mark Dalton, Football Assistant Coach; $1,700 from Football Resale

Derek Yoder, Football Assistant Coach; $2,200 from Football Resale

Daren Lambert, Football Assistant Coach; $2,200 from Football Resale

Nate Carlson, Football Statistics; $250 from Football Resale

Fundraising Requests

Mid-Prairie Fine Arts Boosters request approval to raise funds by raffle of a donated quilt between September 1st and May of 2019 with proceeds to be used for Marching Band uniforms;

FCCLA requests approval to raise funds by the sale of Homecoming T-shirts from September 12th to 17th with proceeds to be used for chapter projects that serve the school, community and leadership events;

SPORT/GROUP requests approval to raise funds through ACTIVITY for FUNDS USED FOR (travel, expenses, and miscellaneous small equipment);

Approve Level I Investigators

Approved as Level I Investigators for physical and sexual abuse complaints are the following:

Amy Shalla

Bill Poock

Jay Strickland

Marc Pennington

Rachel Kerns

Robin Foster

Alternate:  Mark Schneider

Approve Additional Insured Booster Groups

The following associated entities are approved for inclusion in the District Liability and E&O Insurance Policies

Golden Hawks Wrestling Club

Mid-Prairie Athletic Boosters

Mid-Prairie Community School District Foundation

Mid-Prairie Fine Arts Boosters

Mid-Prairie Post Prom Committee

Mid-Prairie Student Boosters

Approve Fixed Asset Purchase

John Deer 318GR Skid Steer and Forks in the amount of $38,218.70, netted to $33,718.70 with trade in of Tractor 1070 as needed for 2018-19; 

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Fund for Academic Excellence Presentation

Superintendent Schneider introduced the teachers and committee members who were present to show the results of the six 2017-18 Grants made and outcomes experienced from the grants.  Frank Slabaugh led the group in the presentation with teacher input.  Terra Huber presented on Teaching Program through Virtual Robots.  Denise Busch and Frank Slabaugh were awarded a grant to acquire Sphero robots that allow the students to code commands from which physical outcomes can be observed—originally for the Middle School and then these were used in the two elementary buildings. Casey Leonard presented on the portable room divider for displaying art of her Middle School Art students.  Lauren DiGiorgio presented the details of the grant awarded to purchase warm up exercises for band students to use to warm up.  Deidra Baker presented on the grant awarded for the Algebra Tiles and explained the uses for Middle School and High School students.  Dain Jeppson discussed the Permanent Art Collection grant awarded to the High School.  The new grant cycle for 2018-2019 begins very soon with intent to received grant proposals and award grants by late October.

­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­High School Report

Principal Jay Strickland presented a report and update for the High School. This in depth presentation highlighted academic data, staff challenges—challenges for himself and building team for 2018-2019, professional learning plan for the year, teacher leadership, student leadership, and parent communication.  Strickland, Amy Shalla, and Glenda Seward discussed the Library Coffee Shop Project.

Long and Short Term Planning

Washington and Johnson County Conference Boards

The board discussed who the representatives for these boards will be for the 2018-19 School Year. Both boards work to approve the County Budget via the Assessor’s Office.  It is noted that Emily Uhl, Gabrielle Frederick are the Johnson County residents amongst the School Board Members.

Marianne Schlabach moved to appoint Jodi Meader as the School Board Representative to the Washington County Conference Board and Gabrielle Frederick as the School Board Representative to the Johnson County Conference Board.  Denise Chittick seconded the motion.    Motion carried 7-0.

IASB Assembly Delegate

The board discussed who the representative from this board will be for the 2018-19 School Year.  This year the delegate meeting will be Wednesday, November 14, 2018.

Gerry Kahler moved to appoint Gabrielle Frederick as the School Board Representative as the IASB Assembly Delegate.  Jodi Meader seconded the motion.    Motion carried 7-0.

Interest Based Bargaining School Board Representative

The board discussed who the representatives from this board will be for the 2018-19 School Year.  George Schaefer and Marianne Schlabach served in this capacity last year with approximately two meetings per month from October to March or April and scheduled to precede School Board meetings.

Gabrielle Frederick moved to appoint Emily Uhl and Marianne Schlabach as the School Board Representatives to the Mid-Prairie School District Interest Based Bargaining Committee for 2018-19 School Year.  Jodi Meader seconded the motion.    Motion carried 7-0.

Flexible Account Spending Resolution

Superintendent Schneider reviewed the resolution.  Following the Public Hearing on August 27, 2018, it was noted that a resolution would be brought to the board when the final carryover numbers were known for the Home School Assistance Program and the Teacher Quality Professional Development.  The amounts to be transferred are $32,035.00 and $1,648.82, respectively.  Schneider and Pickard encourage questions and discussion from the Board.

Roll Call Vote

Gabrielle Frederick moved to approve the Resolution 091018 and the creation of the Flexible Spending Accounts from excess unexpended funds in the Home School Assistance Fund of $32,035 and from the Teacher Quality Professional Development Fund of $1,648.82, totaling $33,683.82 as presented.  Jodi Meader seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

Gerry Kahler                      - yes

                                Jodi Meader                       - yes

                                Jeremy Pickard                 - yes

Marianne Schlabach       - yes

                                Emily Uhl                            - yes

                                Denise Chittick                  - yes

Motion carried 7-0.

28E Agreements with Clear Creek-Amana

Superintendent Schneider opened the discussion and explained the 28E Agreements proposed with Clear Creek-Amana.  One is a Curriculum Director employed by Clear Creek-Amana.  He would be shared with Mid-Prairie at 20%.  The second is a Social Work Coordinator employed by Mid-Prairie to be shared with Clear Creek-Amana at 20%.  There will be State Sharing Funds available to both districts because of these 28E Agreements.  Superintendent Schneider will bring some proposals for stipends for the employees we will share with Clear Creek-Amana.  The board asked questions on cost and benefit for doing this exchange.  It is about $13,000 net benefit to the District.

Emily Uhl moved to approve the two 28E Agreements with Clear Creek Amana to share positions for a Curriculum Director and a Social Work Coordinator for the 2018-2019 Fiscal Year effective July 1, 2018.  Denise Chittick seconded the motion.    Motion carried 7-0.

School Board Policy 210.2 - Board Meetings

Superintendent Schneider and Board President Pickard discussed the possible changes to the current policy.  Changes proposed include:  Meetings begin promptly at 6:15pm;  work sessions lead the agenda in every meeting, regular business would start at 7:15pm, and Principals would be present for all meetings during the work session time.  If these changes pass and the board wishes to opt back to the current format, that would be an option by reverting the proposed policy in the future. 

Marianne Schlabach moved to approve Policy 210.2 amended as presented on first reading.  Emily Uhl seconded the motion.    Motion carried 7-0.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members.  Let Jeff Swartzentruber know of your intention to attend.  He will complete registration(s) and arrange for transportation.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– This conference is open for registration and attendance by Board Members.  The Board has attended together on the middle date each year.  There is a need for someone to attend the delegate session on November 14th.  Let Jeff Swartzentruber know of your intention to attend.  He will complete registration(s) and arrange for transportation.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, September 24, at 7:00 p.m. at the Central Office Community Room.  Items on the Agenda include:  A work session with a tour of the District buildings; Special Education Deficit SBRC Resolution; Second Reading of Policy 210.2; Policy Statement 202.3 should be reviewed and modified.

Adjournment

The meeting adjourned at 9:06p.m.

August 27, 2018

Mid-Prairie Community School District     

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 27, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Jim Hussey (arrived at 7:02 p.m.), Chuck Freeman, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jim Hussey arrived at 7:02 p.m.

Also Present:  Mark Schneider, Jeff Swartzentruber

Jodi Meader moved to adopt the agenda as presented. Seconded by Denise Chittick.  Motion carried 6-0.

Public Forum

No one spoke. (Jim Hussey arrived at 7:02pm)

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Payment of Bills

The bills as listed for August 27, 2018 and prepaid bills;

Open Enrollment Requests

Mark and Bethany Lingard request Maudette Lingard (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2018-19 School Year;

Jessica Mumford requests Ryder Bunting (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2018-19 School Year;

Randy and Lisa Schnoebelen request Levi Schnoebelen (Grade 10), attend Mid-Prairie from Highland Community School District for the 2018-19 School Year;

Zack Johnson and Katherine Kalbach request Vivian Johnson (Grade 1), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Leon and Robin Schrock request London Schrock (Grade 10), and Luke Schrock (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

Patrick and Sarah Leonard request Jacob Leonard (Grade 12) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Cherie Miller, West Elementary Associate, $13.15 per hour;

Work Agreement issued to Dixie Conrad, West and East Elementary Schools Associate, $13.15 per hour;

Work Agreement issued to Lisa Steckly, Middle School Associate, $13.15 per hour;

Work Agreement issued to Sarah Gerst, High School Associate, $13.15 per hour;

Hourly Contract issued to Rachelle Jenkins, HSAP Parent Education Math Support, $25.00 per hour;

Fundraising Requests

Prom Committee requests approval to raise funds through the sale of Schwan’s food from September 17th to November 7th for use to host the Prom event in the Spring of 2019;

MP Band and Choir requests approval to raise funds through the sale of cookie dough from August 28th to September 12th for the Spring 2019 New York trip;

FFA Trip to National FFA Convention, Indianapolis, Indiana, October 23-26, 2018 – Approval for an out of state trip for FFA;

Marianne Schlabach seconded the consent items.  Motion carried 7-0.

Short & Long Term Planning

Second Reading – School Board Policies 402.2 Child Abuse; 903.1 Community Groups; 903.2 Volunteering 903.3

Superintendent Schneider reviewed the policy documents with the changes noted after the first reading.  Board President Pickard asked for questions and discussion.  Jodi Meader stated why she voted no at first reading of 903.2 as she thought 3 years was more reasonable than 2 years on renewal of background checks for volunteers.  After passage of the revised policies, the Board again expressed their great appreciation for the work of the community committee.

Gabrielle Frederick moved to approve on second reading Policy 402.2 Child Abuse Reporting as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Jodi Meader moved to approve on second reading Policy 903.1 Non-School Sponsored Community Groups as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Denise Chittick moved to approve on second reading Policy 903.2 Volunteers as presented.  Jim Hussey seconded the motion.    Motion carried 7-0.

Gabrielle Frederick moved to approve on second reading Policy 903.3 Visitors as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Employee Handbook

Superintendent Schneider discussed the need for an extensively revised Employee Handbook due to the change in Iowa law surrounding the streamlined collective bargaining legislation.  He also shared the two Master Contracts for Certified Staff and Classified Staff noting the changes and the three year length of each of the arrangements.  The Staff Handbook is presented for use by all employees.  He asked for questions and comments from the Board.  The Board asked questions for clarification on a number of items.  No action is required as this is an administrative function.

Finance

Public Hearing

Board President Pickard Opened the Public Hearing for Flexibility Accounts at 8:00pm.  No one spoke.  Pickard closed the Public Hearing at 8:04pm.

Business Manager Swartzentruber discussed the law passed by the Iowa Legislature which created provision to transfer certain unspent categorical funds to Flexibility Accounts for spending in subsequent Fiscal Years.  The first step in this process is to announce the District’s intentions via this Public Hearing for input and comment.  The Public Hearing Notice is included with the School Board packet on the Board website.  The spending parameters are proposed to be virtually the same as the Instructional Support Levy.  This means the hearing is on a resolution to expend funds from district’s Flexibility Account stated as, “Moneys received by the District for the Instructional Support Program may be used for the purpose of maintaining educational services including new textbooks, instructional materials, student health services, technology personnel, software, equipment less than $500, funding ongoing programs, meeting standards of accreditation of Iowa school districts, and implementing generally accepted accounting principles, including maintaining adequate spending authority and cash reserves.” These funds, in the range of amounts of $40,000 to $30,000 from Home School Assistance and $2,000 to $500 from Teacher Professional Development, were estimated to be unexpended and unobligated from the Home School Assistance Fund and the Teacher Quality Professional Development categorical funds.  Final numbers will be known at the time of the filing of the Certified Annual Report due to the Iowa Department of Education on September 15, 2018.  The Board discussed this concept and asked questions of Superintendent Schneider and Business Manager Swartzentruber.  A resolution will be brought after September 15, 2018.

Work Session

School Board Schedule and Format for 2018-2019

Superintendent Schneider and Board President Pickard discussed the format for the meetings for 2018-2019.  It is suggested that the Work Sessions happen at the beginning of meetings and the business/voting segments of the meeting follow the Work Sessions.  Principals would be present for both meetings in a month for the Work Session.  Start time of the meetings may be able to happen earlier if the format changes.  The Board agreed to discuss this further and look at the possibilities.

School Board Policy Review

Superintendent Schneider reviewed selected Policies in Series 400 with the Board.  Many have changed as a result of recent changes in the Collective Bargaining Legislation.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members.  Let Jeff Swartzentruber know of your intention to attend.  He will complete registration(s) and arrange for transportation.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– This conference is open for registration and attendance by Board Members.  The Board has attended together on the middle date each year.  There is a need for someone to attend the delegate session on November 14th.  Let Jeff Swartzentruber know of your intention to attend.  He will complete registration(s) and arrange for transportation.

Announcements and Suggestions for Next Agenda

The Board recognized Jim Hussey for 19 years of service as tonight’s School Board meeting is his last per his resignation dated August 20, 2018.  The Board will need to name a replacement by September 12, 2018.  A Public Notice will be published in The News over the next two weeks with a need to appoint a replacement by the September 10th meeting.

The Board expressed appreciation to Jim for his dedication and service.  He was presented with a plaque and a lifetime pass to Mid-Prairie events.

The next regular Board meeting will be on Monday, September 10, 2018, at 7:00 p.m. at the Central Office Community Room.  Next meeting items include:  Annual Meeting; Presentation by the Fund for Academic Excellence; and consideration to appoint a replacement School Board member

Adjournment

The meeting adjourned at 8:22 p.m.

August 13, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 13, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Jim Hussey, Gabrielle Frederick (arrived at 7:13 p.m.), Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None; Gabrielle Frederick (arrived at 7:13 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

Public Forum

Nicky Bauerkemper from Anita, Iowa addressed the board and noted the 45 class resources to the group she represents for educational use of staff in the District in the area of Child Abuse.  She thanked Superintendent Schneider for his acknowledgement of the gift and asked him to carry it to the education sessions for the staff.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of July 9, 2018 and August 6, 2018;

Finance Report

The Finance Report for July 2018;

Payment of Bills

The bills as listed for August 13, 2018, Hills Bank ACH Transactions for month of July 2018;

Open Enrollment Requests

Mike and Melody Gearheart request Aspen Gearheart (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Claudia Oseguera requests Sarai Oseguera Aguilar (Kindergarten), attend Mid-Prairie from Columbus Community School District for the 2018-19 School Year;

Richard Muller requests Josee Muller (Grade 7), attend Mid-Prairie from English Valleys Community School District for the 2018-19 School Year;

Michelle Shalla and Keith Hostetler request Phelan Hostetler (Grade 10) attend Washington Community School District from Mid-Prairie;

Derrick and Kim Cranston request Angelina Cranston attend Clayton Ridge Community School District from Mid-Prairie;

Personnel Items

Contract issued to Mark English, Bus Driver, $22.46 per hour;

Work Agreement issued to Mark English, Light Duty Mechanic, $19.00 per hour;

Work Agreement issued to Ron Swartzendruber, HS Associate, $13.15 per hour;

Work Agreement issued to Marci Stanfield, HS General Cook, $12.99 per hour;

Work Agreement issued to Monica Wood, HS General Cook, $12.99 per hour;

Resignation of Kara Beatty, Varsity Softball Coach, $5,584 per season, effective 8/3/2018;

Resignation of Linda Newell, Van Driver, $15.67 per hour, effective 7/24/2018;

Resignation of Grace Yoder, Bus Driver, $22.96 per hour, effective 01/18/2019;

Fundraising Requests

Mid-Prairie Student Boosters requests approval to raise funds through Annual Color Run from current to October 6, 2018 for continued improvement of student learning experiences and projects;

Morningside College Agreement for Internship, Field Experience, or Practicum Courses – Approval recommended and requested

Performance Therapies Agreement for 2018-2019 – Approval recommended and requested.

Denise Chittick seconded the consent items.  Motion carried 6-0.

Short and Long Term Planning

Presentation by the Community Committee on Volunteers

President Jeremy Pickard welcomed the committee co-chaired by Ryan Schlabaugh and Jack Seward to discuss their process, discussions and outcomes.  Jack Seward presented on behalf of the community committee.  He focused on the process of the 30 participants on the committee and spent time discussing the revised policies.  The committee recommends a number of significant changes to the current policies for consideration of the School Board.  Questions were asked by the Board of the Committee, and Staff Participants of the committee for clarification of definitions and policy language.  Discussion of whether the background checks should be every two years or every three years as 903.2 language was every 2 years.

Gabrielle Frederick arrived during this agenda item at 7:13 p.m.

First Reading of School Board Policies #402.2, Child Abuse; #903.1 Community Groups; #903.2 Volunteers; and #903.3 Visitors

Committee Co-Chair Jack Seward presented the revised policies for consideration by the School Board.

Jim Hussey moved to approve on first reading Policy 903.2 Volunteers as presented with the Green portion stating the background check will be covered by the District with donation accepted.  Gabrielle Frederick seconded the motion.    Motion carried 6-1.  Jodi Meader voted no.

Gabrielle Frederick moved to approve on first reading Policy 903.3 Visitors as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Marianne Schlabach moved to approve on first reading Policy 903.1Non-School Sponsored Community Groups as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Jodi Meader moved to approve on first reading Policy 402.2 Child Abuse Reporting as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

District Facilities Report

Superintendent Schneider and Lead Custodians Mike TeBockhorst-East Elementary; Bud Juilfs-High School; Jordan TeBockhorst-West Elementary; and Mark Kleese District Ground and Washington Township Building, and Maury Gallagher Shared Facilities Director with Clear Creek Amana presented the District Annual Facilities Report on condition of the facilities, projects completed over the summer, and future projects planned.  The board thanked the Custodians for the Facilities Report and accepted the report.

Finance

Public Hearing – 8pm – Instructional Support Levy

Board President Pickard opened the Public Hearing for comment on the Instructional Support Levy Proposed Action to be taken by the Board.  No one spoke.  Pickard closed the Public Hearing at 8:03pm.

Instructional Support Levy Resolution

Superintendent Schneider introduced the Levy Resolution to the Board.  This resolution allows the District to take the next steps to continue the Instructional Support Levy for another 5 years. During the next 28 days—to September 10, 2018, the Public can petition for a Special Election to decide if this continues.  If not the resolution will then become effective on September 11, 2018 for continuance on July 1, 2019.

Jim Hussey moved to approve the Instructional Support Resolution as presented by reading and summarizing from the resolution 081318.  Gabrielle Frederick seconded the motion.

Roll Call Vote    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                          Jodi Meader                      - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                          Emily Uhl                           - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

2018 2019 Depository Resolution

Superintendent Schneider presented the board with the annual required resolution on District Bank Depositories and limits and recommended the resolution for approval.

RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220.  The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.

 

                                                                Location of          Maximum Balance           Maximum balance in

Depository name                             Home Office      effect under prior            effect under this             

___________________             __________     resolution                           resolution                   .                                  

Bankers Trust Co. N.A.

(ISJIT)                                                    Des Moines          5,000,000                             5,000,000

Hills Bank Kalona                              Hills                        10,000,000                           10,000,000

Federation Bank                               Wellman                5,000,000                             5,000,000

CBI Bank & Trust                               Kalona                    2,000,000                             2,000,000

Gabrielle Frederick moved to approve the resolution as presented by reading from the resolution 08131801.  Jodi Meader seconded the motion.

Roll Call Vote    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                          Jodi Meader                      - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                          Emily Uhl                           - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

Flexibility Account Spending

Superintendent Schneider discussed the passage of the law in the 2017 legislative session effective for July 1, 2018.  As the District has unspent funds in two area, it is recommended that Public Hearing be set via Public Notice to call for a Public Hearing on August 27, 2018 at 8:00p.m. to gather input on the creation of Flexibility Accounts.

Jodie Meader moved to set Public Hearing date at 8pm on August 27, 2018 at 8:00p.m.  Denise Chittick seconded the motion.  Motion carried 7-0.

Board Development and Inservice Activities

Work Session on August 6th at Muscatine Community College with Board and Administrators was reviewed.  Board and Staff noted their appreciation for the session.

IASB Convention is November 14th through 16th.  Normally, the Board goes together for the middle day of the convention.  It was suggested that members check calendars and begin to plan for attending the session in November.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 27, 2018, at 7:00 p.m. at the Central Office Community Room.  Next Meeting will include:  School Board Policy Review, and Flexible Accounts Public Hearing.

Jim Hussey announced his intention to resign from the School Board after 19 years of service with a letter dated August 13, 2018.  No final date has been set for when this resignation will become effective.  It was discussed that a specific date may be best at the August 27, 2018 School Board meeting and initiated by Mr. Hussey.

Adjournment

The meeting adjourned at 8:35p.m.

August 6, 2018--SPECIAL MEETING

Mid-Prairie Community School District   

Kalona, Wellman, West Chester

Board and Administrative Staff Retreat at Muscatine Community College, Muscatine, IA

August 6, 2018 – 5:30 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:  Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard,  Marianne Schlabach, and Emily Uhl.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, Amy Shalla, Jay Strickland, Rachel Kerns, and Kristan Hunter.

Jim Hussey moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

Work Session

Real Colors Training – Kristan Hunter led the Board and Staff in the Real Colors exercise, sharing, and discussion.

Overview of Administrative Team Retreat – Superintendent Schneider and the Principals gave an overview and recap of their retreat held August 1st to August 3rd of 2018.

Goal Setting Session – Board President Pickard and Superintendent Schneider led the group in discussion of questions related to strengthening relationships within the groups—Board to Board, and Board to Staff.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 13, 2018, at 7:00 p.m. at the Central Office Community Room.

Adjournment

Emily Uhl made a motion to adjourn the meeting.  Seconded by Marianne Schlabach.  Motion carried 7-0.

The meeting adjourned at 10:01 p.m.

July 9, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 9, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

Public Forum

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 11, 2018, revised from published in Newspaper and June 25, 2018;

Finance Report

The Finance Report for June 2018 initial;

Payment of Bills

The bills as listed for July 9, 2018, Hills Bank ACH Transactions for the month of June 2018, and prepaid bills;

Open Enrollment Requests – None presented for approval

Personnel Items

Contract issued to Chris Kern, MS 7th Grade Football Coach, $3,110 per season;

Contract issued to Elizabeth Harris, HS Cheerleading Coach, $2,647 per season;

Work Agreement issued to April Crane-Brady, MP West Associate, $13.53 per hour;

Work Agreement issued to Karen Fair, HS Associate, $13.46 per hour;

Work Agreement issued to Mikayla Bringman, MP West Associate, $13.15 per hour;

Work Agreement issued to Lori Schrock, MS Associate, $13.15 per hour;

Work Agreement issued to Krista Thornton, MS Associate, $13.15 per hour;

Fundraising Requests – None presented for approval

Grant Wood AEA PowerSchool Agreement

The contract with GWAEA for the 2018 2019 School Year is presented for approval and signature

Jodi Meader seconded the consent items.  Motion carried 6-0.

Short Term and Long Term Planning

Formal Acceptance of School Board Member Resignation

President Pickard stated that George Schaefer, School Board member and Board Vice President submitted his resignation on the morning of June 25, 2018.  The resignation was not in time to be a part of the June 25, 2018 School Board Meeting Agenda.  Action is requested to accept Mr. Schaefer’s resignation.

Jim Hussey moved to regretfully accept the resignation of Mr. George Schaefer effective June 25, 2018.  Denise Chittick seconded the motion.    Motion carried 6-0.

Appointment of a New School Board Member

President Pickard presented this agenda item.  A public announcement was in The News newspaper the past two weeks with a request for names of people to be considered to replace Mr. Schaefer on the board until the next School Board Election in November of 2019.  Randy Billups, one of the interested parties spoke briefly to the board.  Emily Uhl, a second person interested in the position, was unable to attend this evening due to prior commitments.  Background on Uhl was shared by Jim Hussey as a refresher to the rest of the School Board.

Jim Hussey moved to appoint Emily Uhl to fulfill the remaining term of seat vacated by Mr. Schaefer.  Denise Chittick seconded the motion.    Motion carried 5-1.  Jodi Meader dissented.

Elect a School Board Vice-President

President Pickard requested nominations to fill the role of Vice-President of the School Board until the September reorganization meeting at which time the new School Board Officers will be elected for the upcoming School Year of 2018-2019.

Jim Hussey moved to appoint Marianne Schlabach as School Board Vice President.  Denise Chittick seconded the motion.    Motion carried 6-0.

Board Secretary Swartzentruber administered the oath of office to Marianne Schlabach as the new School Board Vice President.

East Elementary School Space Needs

Superintendent Schneider directed the Boards attention to the document that contains four options to resolve the classroom needs at East Elementary for the coming School Year and beyond.  These options are presented as a temporary solution until the Facilities Planning Committee brings their recommendations to the Board within the next year to 18 months.  The Board asked questions for clarification on each option.  The option recommended to the Board is Option 2—it will keep all sections of classes and the Music class taught by Heather Hershberger within the East Elementary building for the 2018-2019 School Year.  This will allow for planning for a better near and long term solution.   The Board asked Music Teacher, Heather Hershberger, her impressions and initial thoughts which she provided.  The board supports following the recommendation of Option #2 with the understanding that it is not ideal and that it is temporary for one year.

2017 2018 Central Office Employee Audit Review

President Pickard presented a letter dated June 15, 2018 to the Board from Bontrager Tax, Accounting, and Consulting LLC that reports on the review of Superintendent Schneider’s work area while on vacation.  Superintendent Schneider presented a similar letter from Bontrager Tax dated November 15, 2017 that reports on the review of Business Manager Swartzentruber’s work area while on vacation.  These activities are new in the 2017 2018 School Year and are completed during a mandatory one week break in service.  This is another step in maintaining transparency of operations.  Details of the steps taken were provided to the Board.  Both letters reporting the independent reviews provided insights into procedures performed and the observed outcomes.

28E Agreement with English Valleys CSD for HSAP Services

Superintendent Schneider introduced the agreement.  The two districts signed an agreement in 2016 for services for the past two school years.  Recently, there has been increased activity within the Home School constituency in the English Valleys School District.  This activity resulted in a meeting with Mid-Prairie Home School leadership and English Valleys Superintendent where the programs were reviewed.  English Valleys requested an updated document for signature.  The English Valleys School Board will meet later this week to sign the document effective for the 2018 2019 School Year and beyond.  The recommendation is that we also approve and sign the document to keep the relationship on solid ground. 

Jodi Meader moved to approve the 28E Agreement with English Valleys CSD for HSAP services as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Light Duty Bus and Vehicle Mechanic

Superintendent Schneider provided background for this focus on maintenance of buses and vehicles in the District.  This is a new opportunity to centralize these activities to one person.  Currently there are three people who do this on an as needed hourly basis.  The position responsibilities and cost factors were shared and discussed.

Gabrielle Frederick moved to approve the creation of a position for a light duty bus and vehicle mechanic as recommended.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Instructional Support Levy

Superintendent Schneider reviewed the Instructional Support Levy and options for Board extension for 5 years or for a public election to extend for 10 years.  This was initially introduced at the February 26, 2018 meeting and then reviewed at the March 19, 2018 meeting.  Consider whether or not to move ahead with the renewal by Board action for 5 years was discussed along with the first of two required resolutions.  The current Instructional Support Levy will expire on June 30, 2019.  It is also required that a Public Hearing is held in the time between the two resolutions.  The first resolution is presented for consideration at this meeting.  The Board extension resolution comes with the understanding that citizens have the right to petition for a public election should they desire such action.  By passing a resolution as the next step, the District provides maximum time for a petition and next steps should an election be required.

Jim Hussey moved to approve the resolution 070918 for the Consideration of Continued Participation in the Instructional Support Levy Program for an additional period of five years beginning with the 2019-2020 Fiscal Year as presented.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                           Jodi Meader                     - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

School Board Policies – 505.5 Graduation Requirements and 604.6 Instruction at a Post-Secondary Educational Institution

Superintendent Schneider the policies for approval on second reading and asked if there were any questions or proposed additional changes for consideration.

Gabrielle Frederick moved to approve the second reading of Board Policy 604.6 Instruction at a Post-Secondary Educational Institution as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Gabrielle Frederick moved to approve the second reading of Board Policy 505.5 Graduation Requirements as presented.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

IASB Legislative Priorities

Superintendent Schneider directed the Board’s attention to the 2018 IASB Legislative Resolutions document on the website that indicate the legislative priorities for IASB for the 2018-2019 School Year and the accomplishments of the 2017-2018 School Year.  The IASB requests each participating School Board to submit a prioritized list of the legislative priorities for the upcoming legislative session.  The board discussed the list at length and narrowed the list to 5 items.  These items include:

  • #7 Mental Health
  • #12 Teacher Leadership and Development
  • #15 Alternative Licensure
  • #19 School Funding Policy
  • #27 SAVE (Secure an Advanced Vision for Education)

Jim Hussey moved for the School Board to approve the list of Legislative Priorities numbers 7, 12, 15, 19, and 27 as briefly described above.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Volunteer Policy Update

Jeremy Pickard stated that the next Committee meeting on the Volunteer Policy is Tuesday, July 10th and that there has been no meeting since the June 25th School Board Meeting.   The goal for tomorrow evening’s meeting is to begin honing in on the issues that are the highest priorities of the committee.  The plan is still to bring a recommendation by the August 13, 2018 meeting for first reading.

Work Session

Board Policy Review, Series 400, Employees

The Board tabled this agenda item in view of the upcoming review and acceptance of an expanded employee handbook.

Board Development and Inservice Activities

School Board and Administrator Retreat – It is confirmed that the retreat will be Monday, August 6th from 5:30pm to 8pm at the Muscatine Community College at 152 Colorado Street, Muscatine, Iowa, hosted by Board President Pickard.  Agenda items were discussed.

Announcements and Suggestions for Next Agenda

The next regular board meeting will be on Monday, August 13, 2018, at 7:00 p.m. at the Central Office Community Room.  Tentative agenda items include:  The Depository Resolution for 2018-2019; ISL Resolution and Next Steps; Swear in Emily Uhl as a new Board Member; Annual Facilities Report; School Board Policy, Series 400, Review and Handbook; and Annual Report Statistics (September).

Adjournment

The meeting adjourned at 8:22 p.m.

June 25, 2018

            Mid-Prairie Community School District                  

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 25, 2018 – 7:02 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  George Schaefer.

Also Present:  Mark Schneider, Jeff Swartzentruber, Marc Pennington, and Robin Foster.

Marianne Schlabach moved to adopt the agenda as amended to Item E. on a Board Vacancy.  Seconded by Jodi Meader.  Motion carried 6-0.

Public Forum

No One Spoke.

Consent Items

Jim Hussey moved to approve the following consent items.

Payment of Bills

The bills as listed for June 25, 2018 and prepaid bills;

Open Enrollment Requests

Josephine Neglia requests Jean Christian (Grade 9), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Jody Gossen requests Nala Gossen (Kindergarten) and Sophia Gossen (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2018-19 School Year;

Scott and Carla Seele request William Seele (Grade 5) attend Mid-Prairie’s Home School Assistance Program from West Liberty Community School District for the 2018-19 School Year;

Caleb and Amanda Stamp request Joshua Stamp (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from XX Community School District for the 2018-19 School Year;

Personnel Items -- None

Fundraising Requests -- None

NIACC Contract for Educational Services

A contract for Concurrent Enrollment Career Link Programs and Courses for the 2018-2019 School Year is presented for signature and approval. 

Marianne Schlabach seconded the consent items.  Motion carried 6-0.

Student Learning

District Annual Report

Superintendent Schneider introduced Kristan Hunter, Curriculum and Professional Development Coordinator, to present the 2017-2018 District Annual Report. The first section of the report reviewed the Student Growth Data Report/Student Achievement.  The second section is focused on continuing to tell the District stakeholders’ Mid-Prairie’s story in a refreshed way that showcases our successes.  The Board expressed appreciation for the Annual Report.  It will printed and released in the Fall of 2018.

MS Handbook Changes

Marc Pennington, Principal for Mid-Prairie Middle School reported on the changes to the handbook for 2018-2019 School Year. 

Jim Hussey moved to accept the Middle School Handbook Changes for the 2018-2019 School Year as presented.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Mid-Prairie East Elementary Space Needs

Superintendent Schneider and Robin Foster, Principal for Mid-Prairie East discussed the need for additional space at East Elementary with the increased need as we move to 6 sections of Kindergarten and First Grade for 2018-2019 School Year.  Music Education will be most affected.  Four options were discussed at some length.  Heather Hershberger, East Elementary Music Teacher, discussed the approach to teaching music and the sense of community that music brings to the students and their families.  Foster and Schneider asked the Board which alternatives/options might be places to focus research efforts.  Three options and steps to review those options were discussed by the Board with Administrators. Direction was given to return with a report and recommendation.

Volunteer Policy Update

Jeremy Pickard asked the Board members who are on the committee to share their impressions of the work of the committee and progress.  The reports were positive.  The goal is by the next meeting is to begin honing in on the issues that are the highest priorities of the committee.  The plan is still to bring a recommendation by the August 13, 2018 meeting.

Finance

Dairy Bids

Business Manager, Jeff Swartzentruber, presented the Dairy Bids for the 2018-2019 School Year.  This year we also elected to insert 4 one-year extensions to the contract.  The two bidders came in very close in price with analysis completed to see the exact dollar difference.  The dollar difference between the two bidders would be less than $530.  The second lowest bidder, Prairie Farms, Inc. is the current vendor.  Since the bids are so close, consideration must be given to the implementation of the change of the replacement of supplied coolers and custodial costs.  Swartzentruber recommends that we stay with Prairie Farms, Inc. for the 2018-2019 School Year.  The Board discussed the ramifications of a functional tie and the Board Policy on bids and consideration of received bids.

Jim Hussey moved to approve Prairie Farms, Inc. as the provider of Dairy to the District for the 2018-2019 School Year as recommended by Administration.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Student Activity Fund Transfer Resolution

Swartzentruber presented this resolution.  Protective Equipment purchases for athletes are intended to come from the Activity Fund.  This resolution allows for a transfer of funds from the Operating Fund to the Activity Fund to cover this cost.  The liability to the District if the equipment is not purchased is a consideration.  This transfer does reduce District Spending Authority.  Spending so far in the current year totals $8,237.56.

Gabrielle Frederick moved to approve the Resolution number 020180625 of the Board of Directors of Mid-Prairie Community School District to approve the transfer of up to $10,500 from general fund to the student activity fund for expenditures that occur between July 1, 2017 and June 30, 2018 for protective and safety gear required for athletic completion.  Jodi Meader seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes

                           Jim Hussey                     - yes

                           Jodi Meader                    - yes

                          Jeremy Pickard                - yes

                          Marianne Schlabach        - yes

                         George Schaefer              - absent

                         Denise Chittick                  - yes

Motion carried 6-0.

­­­­­­­­­­­­­­­­­­­­

Board Development and Inservice Activities

School Board Retreat is Monday, August 6th from 5:30pm to 8pm.  Pickard offered to host at the Muscatine Community College at 152 Colorado Street, Muscatine, Iowa.  Agenda items should be emailed to Pickard and/or Schneider.

IASB Legislative Priorities are forthcoming.  While these have not been posted to the IASB website, a goal to address these at the July meeting was discussed.  Superintendent Schneider will put the Legislative Priorities on the Board website as they become available.

Announcements and Suggestions for Next Agenda

Board Vacancy

George Schaefer announced his resignation from the Board this morning, June 25, 2019.  Pickard discussed the process of naming a replacement.  Discussion of Notice to the Public took place and will be placed for 2 weeks in the News.  Names will be considered at the July 9, 2018 meeting.  Also discussed the need to have an election for a Vice President to replace Schaefer until the new year for the Board begins in the second meeting in September.

The next regular Board meeting will be on Monday, July 9, 2018, at 7:00 p.m. at the Central Office Community Room.  Agenda items for consideration include:  Name a new Board Member to replace George Schaefer’s resignation; Short-term election of a Board Vice President; ISL Levy Action; Second Reading of Policies 505.5 and 604.6; Update from Volunteer Policy Committee on Policy 903.2; IASB Legislative Priorities, Facilities Report; East Elementary space needs.

Adjournment

The meeting adjourned at 9:23 p.m.

June 11, 2018

 

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 11, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick (arrived at 7:03 after Agenda adopted), Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  Jim Hussey.

Also Present:  Jeff Swartzentruber, Robin Foster, Bill Poock, Amy Shalla and Jay Strickland.

Administrators Absent:  Mark Schneider, and Marc Pennington

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

Gabrielle Frederick arrived at 7:03 p.m.

Public Forum

Gary Fisher of Fisher Insurance spoke to the Board about the Mid-Prairie’s Worker’s Compensation experience.  Mid-Prairie is an IASB Safety Group leader with our Worker’s Compensation history.  .

Jeff Swartzentruber, Business Manager and Board Secretary for MP, spoke to recognize the School Board.  The month of May was School Board Recognition Month as set aside by IASB.  MPEA recognized Board Members at the May meeting.  A Certificate of Recognition was placed at your seat tonight signed by Mark Schneider and Joan Corbin, President of IASB.

Consent Items

George Schaefer moved to approve the Personnel Items.  Jodi Meader moved to approve the remainder of the consent items.

Minutes of Previous Meetings

The minutes of May 14, 2018;

Finance Report

The Finance Report for May 2018;

Payment of Bills

The bills as listed for June 11, 2018, Prepaid Bills, and Hills Bank ACH Transactions for the month of May 2018;

Open Enrollment Requests

Scott and Angela Sotelo request Kylee Sotelo (Grade 11), attend Mid-Prairie High School from Washington Community School District for the 2018-19 School Year;

Tom and Laura Ebinger request Mary Ebinger (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Dave and Colleen Lutsko request Asher Lutsko (Kindergarten) and Josiah Lutsko (Grade3) attend Mid-Prairie’s Home School Assistance Program from West Liberty Community School District for the 2018-19 School Year;

Reed Fisher and Ashley Cory request Noah Fisher (Grade 7) and Tabitha Fisher (Grade 4) attend Keota Community School District from Mid-Prairie Community School District;

Personnel Items

Contract issued to Danielle Ramsey, District Librarian, $38,016.00 per annum;

Contract issued to Amanda Smith, Early Childhood Special Education Teacher, $38,016.00 per annum;

Contract issued to Katherine Sieren, MPMS Special Education Teacher, $48,715.00 per annum;

Contract issued to Katelynn Axmear, MP West Kindergarten Teacher, $38,016.00 per annum;

Contract issued to Kurtis Broeg, HS ELP Teacher and Work Experience Coordinator, $58,990.00 per annum;

Contract issued to Rebecca Yoder, ELP K-8 Teacher, $38,016.00 per annum;

Contract issued to Mariah Swartzentruber, MS 7th Grade Softball Coach, $1,760 per Season 2018;

Contract issued to Natalie Silbaugh, HS Fall Musical Director, $3,178.00 per annum;

Contract issued to Natalie Silbaugh, HS Spring Play Director, $3,178.00 per annum;

Contract issued to Natalie Silbaugh, HS Assistant Speech Coach, $2,060.00 per annum;

Contract issued to Christine Meader, HS Head Speech Coach, $2,942.00 per season;

Contract issued to Christine Meader, HS Spring Play Assistant Director, $2,060.00 per season;

Contract issued to Heather Hershberger, HS Fall Musical Assistant Director, $2,306.00 per annum;

Contract issued to Andrea Farrier, HS 9th Grade English Teacher Part-time, $6,350.00 per annum;

Contract issued to Traci Waterhouse, MP West and MS Nurse 0.8FTE, $33,558 per annum;

Work Agreement issued to Katy Debler, MP East Media Secretary, $13.40 per hour;

Work Agreement issued to Deb Kleese, MS Secretary and MS Associate, $15.66 per hour Secretary, $14.87 per hour Associate;

Work Agreement issued to Oralia Espinoza, MS Media Secretary, $13.72 per hour;

Work Agreement issued to Candelina Helmuth, HSAP Library Media Secretary, $13.40 per hour;

Work Agreement issued to Melanie Saresky, HS General Cook, $12.99 per hour;

Work Agreement issued to Kimberlea Troyer, MS General Cook, $12.99 per hour;

Teacher Leader Contracts Issued for 2018-2019 School Year:

Maureen Gingerich, MP West TLC Engagement Strategist, $2,867 per annum;

Leanne Bender, MP West TLC PBIS Coordinator, $2,867 per annum;

Jill Hartsock, MP West TLC Model Literacy Teacher, $2,867 per annum;

Schulyer Snakenberg, HS TLC Data Coordinator, $2,867 per annum;

Sara Puttmann, HS TLC Model Technology Teacher, $2,867 per annum;

Pete Cavanagh, HS TLC Model Seminar Teacher, $2,000 per annum;

Anna Nelson, HS TLC Model Seminar Teacher, $2,000 per annum;

Sarah O’Rourke, HS TLC Model Seminar Teacher, $2,000 per annum;

Krista Stutzman, HS TLC Model Seminar Teacher, $2,000 per annum;

Denise Busch, MS TLC Engagement Strategist, $2,867 per annum;

Melissa O’Rourke, MP East TLC PBIS Coordinator, $2,867 per annum;

Lori Simon, MP East TLC Engagement Strategist, $2,867 per annum;

Jill Poock, MP East TLC Model Literacy Teacher, $2,867 per annum;

Jessica Jones, HS TLC Professional Partner, $1,000 per annum;

Sarah Aldrich-Reitz, MS TLC Blended Learning Teacher, $1,911 per annum;

Ellen Land, MS TLC Blended Learning Teacher, $1,911 per annum;

Jessica Swartzentruber, MS TLC Blended Learning Teacher, $1,911 per annum;

Ashley Bartels, MS TLC Model Teacher Advisory, $1,911 per annum;

Michelle Bessman, MS TLC Model Teacher Advisory, $1,911 per annum;

Daren Lambert, MS TLC Model Teacher Advisory, $1,911 per annum;

Melissa Gerot, MP East TLC Professional Partner, $1,000 per annum;

Rebecca Droll, MP East TLC Professional Partner, $1,000 per annum;

Melody Black, MP West TLC Professional Partner, $1,000 per annum;

Karen Bender, MP West TLC Professional Partner, $1,000 per annum;

Jaclyn Greiner, MP West TLC Professional Partner, $1,000 per annum;

Dianna Geiger, MP West TLC Professional Partner, $1,000 per annum;

Jennifer Riggan-Sexton, MS TLC Professional Partner, $1,000 per annum;

Glenda Seward, MP West/HS TLC Professional Partner, $500 per annum;

Frank Slabaugh, MP East/MS TLC Professional Partner, $500 per annum;

Resignation of Dustin Miller, District ELL Teacher, $36,831 per annum, effective End of the 2017-18 School Year;

Resignation of Deanna Bertelli, Middle School Associate,  $14.67 per hours, effective End of the 2017-18 School Year;

Resignation of Sophia Chmaruk, High School Boys Assistant Soccer Coach, $2,956 per season, effective End of the 2017-18 School Year;

Resignation of Josey Ayala, Middle School Soccer Coach, $2,217 per season, effective End of 2017-18 School Year;

Fundraising Requests

Mid-Prairie Strength and Conditioning requests approval to sell T-Shirts through the online store from May 23rd to June 7th to provide for equipment, staffing of weight room, weights, and T-shirts;

Mid-Prairie Football requests approval to conduct a Player Auction on August 17th to provide for volunteer coach payments, new uniforms, coaches apparel, and other on-going items not covered by budget;

Mid-Prairie Boys Basketball requests approval to conduct a basketball camp for the week of June 18th to June 21st, charging a fee per camper with funds used for jerseys, coaching apparel, and coach camp stipends;

Mid-Prairie Junior Class request approval to hold a High School Dance on September 7th to raise funds for the 2019 Prom;

Contract for Students Served by Iowa City Community School District at University of Iowa Hospital and Clinics for the 2017-18 School Year

Approved for Signature;

ALC Graduates

The following students are recommended to be Summer 2018 Graduates of the Alternative High School:  Mr. Noah Meek; Mr. Andrew Short; Ms. Nichole Stout, and Mr. Paul Wittke.

Marianne Schlabach seconded the Personnel items.  Motioned carried 5-0 with Jodi Meader abstaining.  Denise Chittick seconded the remainder of the consent items.  Motion carried 6-0.

Student Learning

Social Studies Curriculum

Kristan Hunter, Mid-Prairie Curriculum/Professional Learning Leader, and the Social Studies Curriculum team represented by Kerri Bell presented on their work and preparation for implementation starting in the 2018-19 School Year and continuing over a 4-year period.  They are requesting $2,500 for the pilot project costs. This is usually in a 7-year cycle.  The Board questioned the resources needed in the next years as the pilot amount is quite low.  Some of the High School resources required were presented by Pete Cavanagh and Natalie Silbaugh in concept form of what they would like to have the students leave with at the end of an academic year using standards established by Iowa.  Secondary total is projected to $23,500.00 for the whole 7-year cycle.  In the next year they will be able to better estimate financial resource requirements in the remaining 3 years.

Gabrielle Frederick moved to approve initial implementation of the Social Studies Curriculum beginning in the 2018-19 School Year at a cost of $26,000.00 for grade K-12 as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

Handwriting Curriculum

Kristan Hunter and the Handwriting Curriculum team represented by Kerri Bell presented on their work and preparation for implementation starting in the 2018-19 School Year.  They focused on the impact of developing fine motor skills, retention, and criterion for the curriculum.  The projected cost for a 7-year cycle is projected to be $57,424.00 for 32 classrooms Preschool through Fourth Grade.  Clarifying questions were asked by the Board about the source of funds and what might be given up, if anything.

George Schaefer moved to approve implementation of the Handwriting Curriculum beginning in the 2018-19 School Year at a cost of $57,424.00 over seven years as presented.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

School Board Policy 903.2 – Community Resource Persons and Volunteers

Ryan Slabaugh and Jack Seward, Community Representatives and Co-Chairs of the Committee, presented the process and outcomes of the committee as they prepare a new policy statement for the School Board’s consideration.  Board representation on the committee includes Marianne Schlabach, Denise Chittick and Jodi Meader.  These Board members shared their impressions of the process and the broader questions.  The Board thanked the group for their investment in the process.  The group is targeting an August 13th date for a first reading of a new/revised policy.

Full-Time Contract for HSAP and Fifth Grade Instrumental Music

Rachel Kerns, HSAP Director and Norman Brooks Band Director for 5th Grade and Home School presented the concept and statistics for taking Mr. Brook’s position from 0.8 FTE to 1.0 FTE due to the increasing needs of HSAP Fine Arts Program 2 days per week.  Part of this expansion is for a “Fine Arts Fridays”.  Additional total cost to move to a 1.0 FTE is $14,600.  If the extras above contract paid in 2017-2018 School Year are considered, the net increase would be $9,700 for 2018-2019.  Costs would be allocated between 5th Grade and HSAP.

Jodi Meader moved to approve increasing the contract for HSAP and Fifth Grade Instrumental Music from a 0.8 FTE to a 1.0 FTE for the 2018-19 School Year at an additional net cost of $9,700.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Administrative Reports

Principal Robin Foster presented an extended update for East Elementary.  The focus of the presentation was on PBIS at the Elementary Schools—a 3-year overview—and then she discussed the process that Superintendent Schneider used to interview teachers in the MP East, MP West, and Middle School buildings to find positives and possible improvements from the first year in grade-like attendance centers.

Parent/Student handbook Changes

Principals Strickland, Shalla, Foster and Poock presented their 2018-19 Handbooks for their buildings and highlighted changes.  High School had no major changes although there are a number of smaller clean up items.  Elementary schools shared the very minor changes on their common handbook.  Alternative Learning Center also had minor changes.  There was a time of questions by Board members of the Administrative Team.

Jodi Meader moved to accept the 2018-19 Handbooks for the buildings as presented.  Denis Chittick seconded the motion.    Motion carried 6-0.

School Board Policies – 505.5 Graduation Requirements and 604.6 Instruction at a Post-Secondary Educational Institution

Principal Strickland and Principal Shalla presented the proposed changes for consideration as highlighted in the documents.

George Schaefer moved to approve the first reading of Board Policies 505.5 as presented.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Gabrielle Frederick moved to approve the first reading of Board Policies 604.6 as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

Physical Education and Health Waiver

Principal Strickland discussed the background and resulting need for a PE and Health Waiver to be submitted to the Department of Education.  Time was allocated for public input, no one from the public spoke.  The Waiver will be submitted for the 2017-2018 School Year and for the 2018-2019 School Year.   

Marianne Schlabach moved to approve the Physical Education and Health Waiver Submittal as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

MPEA Contract Language Approval

Jeff Swartzentruber, Business Manager, discussed the recent changes of the MPEA and MPESSA Master Agreements that take effect on July 1, 2018.  The Associations ratified the language by a nearly 95% vote in the affirmative on May 21st.  The three-year agreement was signed on May 22nd by the Associations President and by Mark Schneider as Chief Negotiator for the District.  The documents were reduced from 49 and 39 pages to 24 and 28 pages, respectively. Most of the changes were a result of the removal of content that are now illegal subjects of bargaining under the new State law.  Additionally, it was the intent of the group to try to begin to match up the documents for content, although the formats of the previous documents were retained.  Page 15 of the MPEA document was shared to discuss the 3 year duration and the allowance of opening the document annually to negotiate compensation.  Swartzentruber asked Board Members Schaefer and Slabach if they wished to make additional comments in their roles as School Board representatives on the Interest Based Bargaining Committee.

George Schaefer moved to approve the MPEA and MPESSA contract language as presented for the three year period of 2018 to 2021.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Finance

Fuel and Dairy Bids

Business Manager Swartzentruber directed the Board to two memos written by him dated May 8, 2018 and May 22, 2018 related to Fuel Bids.  We provided opportunity in the previous contract to extend these agreements for one additional year.  Based upon the contents of pricing in the memo of May 22, 2018, Swartzentruber and Hartley recommended we continue our vendor relationships with Agriland FS, Inc. for Diesel Fuel and Home Gas, Inc. for Propane Fuels for the 2018-2019 School Year.  Home Gas, Inc. has requested that the contract period be July 1, 2018 to June 30, 2019 from September 1, 2018 to August 31, 2018 in order to sync up the contracts to their contracted relationships.

Dairy Bids are due to be returned and opened on June 21st.  A recommendation for accepted bid for Dairy will be brought the Board at the June 25th School Board Meeting.  We are requesting a one year bid with the option to extend for 4 additional years based upon pricing and service considerations. 

Denise Chittick moved to approve extending the contract for one additional year in the 2018-19 School year to the two current vendors—Agriland FS, Inc. for Diesel Fuel and Home Gas, Inc. for Propane Fuel.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Middle School Renovation Bids

Business Manager Swartzentruber directed the Board to a memo dated June 6, 2018 that outlines the Middle School Kitchen Project for both remodeling and purchase of kitchen equipment.  Chris Schlabach Construction, Inc. is the low bidder on the remodeling project with a bid of $33,386.10.  Rapids Foodservice Contract and Design is the low bidder for equipment at $103,681.00.  All of the remodel project will be taken from SAVE funds while the equipment will be split between SAVE and Nutrition funds.

Gabrielle Frederick moved to approve Middle School building renovations project bid by Chris Schlabach Construction, Inc. for $33,386.10.  Denise Chittick seconded the motion.    Motion carried 5-0 with Marianne Schlabach abstained.

Marianne Schlabach moved to approve the kitchen equipment quote from Rapids Foodservice Contract and Design for $103,681.00.  Denise Chittick seconded the motion.    Motion carried 6-0.

WCRF Grant Application Resolution

A Mini-Grant application deadline of June 20, 2018 brings this resolution to the Board.  No matching funds are required for a Mini-Grant.  Growing Relationships through a School Garden Grant intends to put a Garden at West Elementary School if funded.  The Resolution:

WHEREAS, the Washington County Riverboat Foundation has grant funds available that target Community Development and Beautification, Economic Development, Arts and Education, Human and Social Needs, and

WHEREAS, the Washington County Riverboat Foundation has a grant application cycle that ends June 20, 2018, and

WHEREAS, the Mid-Prairie School District is supportive of these targets for improvements to the community and County, and

WHEREAS, one or more applications from the Mid-Prairie School District and/or from organizations with projects that will take place on school property, will be submitted to the Washington County Riverboat Foundation by the June 20, 2018 deadline,

NOW THEREFORE BE IT RESOLVED by the Board of Education of the Mid-Prairie School District that the Mid-Prairie School District authorizes the following grant applications to be submitted to the Washington County Riverboat Foundation for the June 20, 2018 application cycle:

1.            Growing Relationships Through a School Garden

                Grant Request $1,476.92 – Total Project Cost $1,476.92 (not to exceed $2,000.00)

Gabrielle Frederick moved to approve the resolution 061118 as printed above by reading portions.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes

     Jim Hussey                     - absent

                           Jodi Meader                    - yes

                           Jeremy Pickard               - yes

                           Marianne Schlabach       - yes

                           George Schaefer             - yes

                           Denise Chittick                 - yes

Motion carried 6-0.

Board Development and Inservice Activities

School Board and Administrator Retreat – A date of August 1, 2018 is suggested for a retreat with the School Board and Administrator from 5:30pm to 8pm.  The location will be determined after a date is firmed up.  As one Board Member is not able to attend, it is suggested that an alternative date of Monday, August 6th, is tentative alternative date and location.  Initial agenda items were listed with additional items encouraged to be added by Board and the Administrative Team.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, June 25, 2018, at 7:00 p.m. at the Central Office Community Room.  Items to be included on the next agenda are:  Dairy Bid approval; ISL Levy Action; Second Reading of Policies 505.5 and 604.6; Update from Volunteer Policy Committee on Policy 903.2; and Discussion for additional classroom space at East Elementary.

Adjournment

The meeting adjourned at 9:59 p.m.

May 14, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School Gymnasium, Wellman, IA  52356

May 14, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Adopt the Agenda – Superintendent Schneider requested the agenda be amended to remove B.4. Vote of Confidence/No Confidence – Superintendent.  Pickard asked for Board Member comments and thoughts.

George Schaefer moved to adopt the agenda as amended without the Vote of Confidence\No Confidence – Superintendent agenda item.  Seconded by Marianne Schlabach.  Motion carried 7-0.

Public Forum

Marnett Meier President of the MPEA thanked the School Board for their service.  The plants and gift bags are in appreciation for the service of the School Board.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 9, 2018, April 23, 2018, and April 28, 2018 (Special Meeting);

Finance Report

The Finance Report for April 2018;

Payment of Bills

The bills as listed for May 14, 2018, Hills Bank ACH Transactions for the Month Ended April 30, 2018; and prepaid bills;

Open Enrollment Requests

Andrea Farrier requests Rebecca Farrier (Grade 8) and Sarah Farrier (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Courtney Anderson requests Emery Anderson (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Personnel Items

Contract issued to Nikole Eichleberger, MP East First Grade Teacher, $38,016 per annum;

Contract issued to Sarah Holtkamp, MP East First Grade Teacher, $38,016 per annum;

Resignation of Kortney Denkman, MPMS Special Education Teacher, $47,026 per annum, effective end of 2017-2018 School Year;

Resignation of Kalen Yutzy, Early Childhood Special Education Teacher, $43,071 per annum, effective end of 2017-2018 School Year;

Resignation of Heather Hershberger, MPHS Assistant Spring Musical Director, $2,217 per season, effective end of 2017-2018 School Year;

Resignation of Jacob Lampe, MP West Associate, $13.18 per hour, effective end of 2017-2018 School Year;

Resignation of Sarah Leonard, MPHS Associate, $14.29 per hour, effective end of 2017-2018 School Year;

Resignation of Jerry Hawkins, Bus Driver, $24.79 per hour, effective end of 2017-2018 School Year;

Resignation of Alexis Duwa, MS Softball Coach, $1,830 per season, effective May 10, 2018;

Volunteer Coaches Spring Summer Sports

Joshua Moore, HS Softball Assistant Coach, $2,500, From Softball Resale

Fundraising Requests

National Honor Society requests approval to raise funds through 50/50 pool at home football games beginning in August 2018 for use to pay the NHS banquet and supplies;

Mid-Prairie Music requests approval to raise funds through sales of cookie dough from August 28th to November 3rd to raise money for the New York trip in 2020;

GWAEA Induction Agreement for Nicholas O’Brien for 2018-19 – Approval of the second of three years arrangement with O’Brien “on loan” to GWAEA as an Induction Coach;

MPHS Graduating Seniors Class of 2017-18 – The Following Seniors are presented for graduation subject to successful completion of their academic program:

David T. Bayliss                                  Mackenzie Hope Beam                 Devin Ray Brown

Blake Burnham                                 Jacob John Busch                             Michael I. Callahan

Traeton Otto Carey                         Kyle Alan Curry                                 Keaton A. Debler

Keaton M. Duwa                              Kelsi Jo Fair                                         Katie Franz

Maizy Anne Fugate                         Collin Brandt Gingerich                  Karson Andrew Gingerich

Logan James Gingerich                  Fatima Patricia Godinez                 Baylee R Goodwin

Pavel Timothy Grepl                       Maya Rachel Hall                              Johnathon James Warren Haman

Treyton Michael Hammen           Logan Allen Hemsted                     Derek Sean Hesseltine

Erin Theresa Horesowsky             Ada Lynn Hulseberg                        Terrhyn Jacoby

Claire Helen King                              Brandon Kleese                                                Bobbi Jo Knight

Averi Renee Kron                            Tyler David Kuenster                      James Johnston Kutcher

Hunter Wayne Lindemann           Cameron Miguel Martinez           Nathan McCarthy

Griffin Sean McFadden                 Bricen D. Miller                                 Dylan Dwayne Miller

Kyle K. Miller                                      Peyton David Miller                        Stephen Miller

Adam Miramontes                          Jillian Marie Nafziger                      Katie Lynn Palmer

Anthony Parker                                                Bailee Grace Peiffer                        Zachary David Pettit

Amanda Lee Pfeifer                        Kaitlin Elizabeth Poock                   Addison Mae Rath

Jayla Jo Rediger                                Carah Lynn Reimer                          Creigh Alice Rourke

Ryan Carroll Sansen                        Cary Warren Schaefer                    Jaiden Sedlacek

Isaiah Sents                                        Paige Coreen Slabaugh                  Joshua Thomas Slaubaugh

Ryan Steven Slaubaugh                 Delaney Marie Smith                      Elijah Todd Steckly

Gillian Stone                                       Wyatt Donald Stumpf                    Madison Olivia Swartzentruber

Jacob A. Tappan                               Marshal John Teets                         Jason Michael Tew

Hannah Titus                                      Kaylee Jane Truitt                            Anna Lyn Vilovchik

Melanie Lorraine Wallington       Gina Quinn Waters

Rian Alexandra Cherokee Leigh Wesenberg                                        Gates Madeline Wonders

Alison S. Yoder                                  Brandon Wayne Yoder                  Shelby Elise Zahradnek

Alexander John Zigler

Denise Chittick seconded the consent items.  Motion carried 7-0.

 

Student Learning

Approval of Summer Projects

Superintendent Schneider presented a list of projects that he and the Lead Custodians recommend be completed during the Summer of 2018.  The projects with cost amounts over $25,000 were presented.  There are five:  Middle School Kitchen Serving Window $33,386.10, Middle School Hallway Tile $36,000.00, Replacement of 2 ventilators at MP West Elementary $31,080.00, and High School iPads $68,754.00. 

Jim Hussey moved to approve Summer Projects are approved as presented.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Limited Public Forum

Board Chair Pickard opened the agenda item for the Limited Public Form – 90 minutes in length.  Pickard explained the process of the public forum.    The public was invited to address the School Board on the issue at hand by filling out a form. The forms were drawn at random and people were called in groups of five.  It was requested that persons addressing the Board keep their comments to one minute or less as it relates to the issue of the Volunteer Policies and Procedures.  It was asked that the comments address the Board.  39 people addressed the School Board about the policies and the decisions about a volunteer that led to the current situation of who is allowed to volunteer.   Board Chair Pickard then provided a history of how the District reached this point at this meeting.  He then asked the Board to comment and respond to the comments of the forum with their thoughts.  Board members spoke to the public and to each other during this time.

Volunteer Policies and Procedures – School Board Members Representatives for Community

Superintendent Schneider and Board Chair Pickard discussed the formation of the Volunteer Community Committed.  A list has been prepared of 28 people including 3 School Board members as well as an opening agenda for the first meeting.    Three members of the Board will serve by appointment of the Board was discussed with volunteers requested by Pickard.  Marianne Schlabach, Jodi Meader, and Denise Chittick volunteered to serve as Board representatives.  George Schaefer asked that the committee provide a policy for this specific situation by the next School Board meeting.  Schaefer recognizes that the committee will also need to address a wide range topics.

Superintendent Contract for 2018-19

Board Chair Pickard opened the discussion with an explanation of the package.  He asked Business Manager Swartzentruber to briefly explain the recommended increase of 1% for a total package for the 2018-19 School Year.  Taken with the other administrators, the total package for all including Schneider is 2.01%.  Pickard shared some perspectives about the situation—the policy and the communication between Schneider and the School Board.  Other Board members shared their perspectives on the situation and how we ultimately choose to work together as Administration, Board, and Community.  Appreciation was expressed the Anita Iowa contingent for their willingness to share their difficult experiences and concern for the Mid-Prairie children and students.

Gabrielle Frederick moved to approve and extend the contract increases as presented for a package increase of 1%.  Denise Chittick seconded the motion.    Motion carried 6-1.  Jim Hussey voted no.

Board Development and Inservice Activities

It was proposed that consideration be given for a retreat or extended meeting(s) to rebuild and deepen working relationships between the School Board and the Administrative Team.

 

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, June 11, 2018, at 7:00 p.m. at the Central Office Community Room.  Agenda:  Discussion and potential passage of a Volunteer Policy; and the Year End Report .

Adjournment

The meeting adjourned at 8:36 p.m.

April 28, 2018 SPECIAL BOARD MTG.

Mid-Prairie Community School District 

  Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 28, 2018 – 8:00 a.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the special meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

Board Chair Jeremy Pickard opened the meeting with an explanation of the process for the meeting.

Board Chair Pickard invited Mr. Trent Yoder made an announcement.  Yoder introduced himself and the history of his conviction and a bit of his family history.  He followed with a history of the process.  He covered the history of his volunteering within the school.  Formally announced that he will not volunteer in any school events for the remainder of the school year.  He clarified the Kalona Spelling Club as not a part of Mid-Prairie.

Discussion of Policies and Procedures relating to Volunteers and Community Organizations

Board Chair Pickard discussed the need for procedures.  He referenced policy 903.2 Community Resources and the logical process that needs to be followed by the board.

Superintendent Mark Schneider thanked the public for coming today.  He referenced policies 903.2, 903.3, 905.1 as some others that will still need to be identified by Administrators and Board Members.  He referenced the background check process and commented on the process.  What school sponsored activities will require a background check?  He provided examples of situations to consideration.  He then discussed Non-School Sponsored or Sanctioned Activities or Distributing Information, what’s included?  Should the Mid-Prairie name or logo be allowed for use on these Non-School Sponsored activities, including club athletic teams for children in our community?  Should the District distribute information for these Non-School Sponsored activities?

Pickard opened the discussion to the Board.   It was noted that in addition to the identification of the Non-School Sponsored, we need to identify the larger group of stakeholders, not just in the District but outside the District—adults, students, staff, board—broadly defined.  It was again noted the difference between Board Policy and Administrative regulations.    Context is also important in making a decisions.

Pickard noted that it takes two readings of a Policy before it can be implemented.

Consider Appointment of Committee to Review and Develop Policies

Board Chair Pickard discussed the history of committees at Mid-Prairie.  He recommended to the Administration that a committee be convened.  He then opened this up to discussion.  There were affirmations.  It was noted that there needs to be expediency to this situation in a quick timeline.  It was suggested prior to the start of the Fall School Year.  Policies we have now are the policies that are in place through the remainder of this school year.

Discuss Status of T. Yoder as volunteer

Board Chair Pickard noted that this item is slightly changed based upon Mr. Yoder’s announcement at the beginning of the meeting.  Pickard then discussed the timeline the Board used this week up to the point of this meeting.  He started with Monday evening’s closed session and moved through the events of the week up to this morning.  He noted that School Board’s role is not to be a part of the day to day operations.  Day to day operations are the responsibility of the Superintendent and administration.  Pickard read and discussed Board Policies 200.3, 204, including delegation to Superintendent.  He then opened the floor to the Board and Schneider to share their thoughts.  It was clarified that Yoder’s statement is through the end of the School Year.  It was recommended by a Board Member that the Board and Superintendent reserve the right to reinstate Mr. Yoder beyond the School Year’s end.  Mr. Yoder is not dictating the timeline.  The Board recommends the timeline be at a minimum by the time of implementation of a new policy, if at all.  Thoughts of the role of the Board and the role of the Superintendent were discussed.  Affirmations for Schneider and the Administration were expressed by some of the Board Members.

Superintendent Schneider then read the following public statement:

To the School Board Members, Staff Members, Parents and Community Members of the Mid-Prairie Community School District –

A decision I made in 2015 concerning the volunteer status of Trent Yoder has greatly divided the Mid-Prairie community.  For this I apologize.  While I have enjoyed my 30-year career as a Mid-Prairie Teacher, Elementary Principal, and Superintendent, in order for me to help work toward a resolution to this issue and the other important issues facing this district, I need the support of the school board, school staff, parents and community. 

Therefore, at the May 14th Mid-Prairie School Board Meeting, I will ask the School Board to take a vote of “confidence” or “no confidence” as it relates to my superintendent responsibilities.

The time between now and May 14 will allow the School Board the opportunity to gather staff member, parent, and community opinion about my future effectiveness.   Obviously, the public is welcome to attend this meeting.

If the result is a vote of “no confidence,” I will immediately submit my resignation effective June 30, 2018.   While I am not quite ready for retirement, I will leave with no hard feelings looking forward to having more time to properly spoil my grandchildren.

Adjournment

The meeting adjourned at 8:54 a.m.

April 23, 2018

Mid-Prairie Community School District        

 Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 23, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Pock, Amy Shalla, and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 7-0.

Public Forum

No one spoke.

Consent Items

Jodi Meader moved to approve the following consent items.

Payment of Bills

The bills as listed for April 23, 2018 and prepaid bills;

Open Enrollment Requests

Catherine Moen requests Trever Moen (Grade 7), attend Mid-Prairie from Iowa City Community School District for the 2017-18 School Year;

Steve and Jamie Patterson request Joesyn Patterson (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

Jamie Patterson requests Jeana Muse (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

Amber Blakley requests Kaylee Blakley (Grade 1) attend Highland Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Jessica Dodds, MP West Elementary Media Secretary, $13.40 per hour for 2018-19 School Year;

Work Agreement issued to Oralia Espinoza, MP Middle School Media Secretary, $13.40 per hour for 2018-19 School Year;

Work Agreement issued to Dirk Rich, MP High School Custodian, $14.36 per hour;

Contract issued to Heidi Hertzler, HSAP Project Teacher, $25 per hour;

Contract issued to Stephanie Hoeper, HSAP Supervising Teacher, $25 per hour;

Contract issued to Laura Mallory, HSAP Supervising Teacher, $25 per hour;

Contract issued to Mindy Van Zuiden, HSAP Supervising Teacher, $25 per hour;

Contract issued to Andrea Farrier, HSAP Supervising Teacher, $27.75 per hour;

Resignation of Lori Gerber, East Elementary Media Secretary, $13.93 per hour, effective End of 2017-18 School Year;

Fundraising Requests -- None

2018 2019 Iowa Wesleyan Student Teacher Agreement

Renews the service agreement for the 2018-19 School Year for Student Teachers;

Hills Bank Wire Transfer Agreement

The renewal of the Wire Transfer Agreement with standard provisions.

Denise Chittick seconded the consent items.  Motion carried 7-0.

Student Learning

Elementary Chinese/Cultural Diversity

Superintendent Schneider introduced this item as continued process by the Board to determine direction on Elementary Foreign Language and Celebrating Cultural Diversity.  Bill Poock, Principal at West Elementary shared from the document presented for the Board’s information focused on Cultural Diversity ideas and opportunities.  Members of the Board asked questions and made observations on a number of areas about Culture and Diversity, one observation is that the ideas are good start.  The question of whether or not to hire an elementary Chinese teacher was presented.  Further discussion on this topic/question ensued.  Board Members expressed a desire for an annual report of the elementary foreign language and culture program.  Administrators agreed to provide an annual report, likely in the Spring of each year.

George Schaefer moved to focus on Spanish as the Elementary Foreign Language.  Marianne Schlabach seconded the motion.    Motion carried 6-0.  Jim Hussey voted present.

Finance

HSAP Compensation for 2018-19

Superintendent Schneider discussed the compensation package increases for Home School Staff.  Cash increases to wages are similar to other staff, except for the persons who are full time and eligible for full benefits.  The listing of all staff represents a net increase of $45,000 increased wage costs over last year. This is after the savings for not replacing the retiring Executive Director on the team of $60,000.  With the growth of students, this increase is expected to be covered by the increased revenue within the program as well as recognition that some previous years’ carryovers may be needed in 2018-19.

Jim Hussey moved to approve HSAP compensation package.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Closed Session

Mark Schneider, Superintendent requested a closed session as stated below.  Chairman Pickard introduced this to the Board and requested a motion.  George Schaefer moved to request a closed session to evaluate the professional competency of an individual whose hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by 21.5(1)(i), Code of Iowa.  Jodi Meader second the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

    Jim Hussey                      - yes

                          Jodi Meader                     - yes

                         Jeremy Pickard                 - yes

   Marianne Schlabach         - yes

                         George Schaefer              - yes

                         Denise Chittick                  - yes

Motion carried 7-0.  The Board entered closed session in the Mid-Prairie Central Office Conference Room at 7:40pm.

The Board resumed open session of the meeting at 10:53 p.m.

Board Development and Inservice Activities

Nothing was added due to the lateness of the hours.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, May 14, 2018, at 7:00 p.m. at the Central Office Community Room.  This is the only scheduled meeting in May.

Adjournment

The meeting adjourned at 10:54p.m.

 

April 9, 2018

 

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 9, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

Vice President George Schaefer called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, George Schaefer, and Marianne Schlabach.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented and with a change to table the HSAP wage item.  Seconded by Jim Hussey.  Motion carried 6-0.

Public Forum

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 19, 2018;

Finance Report

The Finance Report for March 2018;

Payment of Bills

The bills as listed for April 9, 2018, Hills Bank ACH Transactions for the month ending March 31, 2018;

Open Enrollment Requests

Aaron and Chrystal Rath request Emily Rath (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Julie Rippel requests Forrest Rippel (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

Rebecca Abreu requests Eduardo Angel (Grade 6), Angelica Angel (Grade 7), Marisol Tapia (Grade 8), Gustaro Angel (Grade 10), and Juan Carlos Angel (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Grinnell Community School District for the 2018-19 School Year;

Heather Hohenshell requests Elizabeth Hohenshell (Grade 6) attend Clear Creek Amana Community School District from Mid-Prairie;

Personnel Items

Contract issued to Daren Lambert, HS Boys Assistant Golf Coach, $1,220 per annum;

Contract issued to Aaron Fleming, MS Girls Assistant Track Coach, $2,126 per annum;

Contract issued to Marian Marley, HS National Honor Society Sponsor, $293 per annum;

Contract issued to Shawna Sieren, HS Science Teacher, $41,764 per annum;

Volunteer Coaches for Spring Sports

Candice Henrichson – Girls Track--$-500- from Resale Funds

Resignation of Sarah O’Rourke, National Honor Society Sponsor, $305 per annum, effective March 21, 2018;

Resignation of Anna Nelson, National Honor Society Sponsor, $305 per annum, effective March 21, 2018;

Resignation of Deana Cobb, General Cook, $13.82 per hour, effective End of 2017-2018 School Year;

Resignation of Olivia Kahler, West Elementary Media Secretary, $14.52 per hour, effective End of 2017-2018 School Year;

Resignation of Alysse Witthoft, HS Nurse 62.5 FTE, $25,486 per annum, effective End of 2017-2018 School Year;

Resignation of Hannah Klaver, East Elementary Second Grade Teacher, $42,093 per annum, effective End of 2017-2018 School Year;

Fundraising Requests

Mid-Prairie Golf requests approval to raise funds through a Youth Golf Clinic and the Kalona Golf Course on April 21st to raise funds for equipment, apparel, driving range fees and practice round fees for the teams;

2018 2019 Iowa Retirement Investment Club 403b Services Agreement

Renews the service agreement for the 2018-19 School Year for the optional 403b Retirement Plan for employees;

2018 2019 GWAEA Mentoring and Induction Agreement

Renews the agreement for the 2018-19 School Year;

Denise Chittick seconded the consent items.  Motion carried 6-0.

Student Learning

Staff Member Spotlight

Superintendent Schneider and Principals introduced 12 staff members in all buildings to be recognized and highlighted the contributions and commitment of this group of colleagues.  Each is making significant contributions to the educational experience of our students and their teams.

Elementary Foreign Language Program

Superintendent Schneider introduced this agenda item.  Information has been included on the Board website.   A discussion was held on the future of the elementary foreign language program. Board members made observations and asked questions.  Administrators responded to the questions with specific information, goals and philosophies in the materials, noting which approach is used by District foreign language elementary teachers.  The Board requested that the administration present potential models for elementary foreign language instruction and/or teaching about World Cultures at its next meeting with intentions to make a decision or decisions soon.

Kindergarten and First Grade for 2018-19

Superintendent Schneider and Principal Foster discussed the needs for these instructional levels for 2018-19 School Year.  Foster discussed statistics for registrations at Kindergarten and First Grade.  Propose a 6th section of First Grade to bring class sizes to 19 per class.  The short term challenge is classroom space.  Foster presented options for consideration and the pros and cons of each.

Jodi Meader moved to approve 6 sections of First Grade and 6 sections of Kindergarten for the 2018-19 School Year.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

West Elementary Special Education Teacher

Superintendent Schneider and Principal Poock discussed the needs and rational for hiring a second full time Special Education Teacher for the School in the 2018-19 School Year.  This elevates the current one and one-half time Special Education Teacher FTE to 2 FTEs.  With the needs and numbers of students has increased in the current year and is anticipated to increase next year.  This position would be paid through Special Education Funding and would be K-4.

Jim Hussey moved to approve the hiring of an additional half-time Special Education Teacher at West Elementary to bring the FTE total to 2 full-time Special Education Teachers for the 2018-19 School Year as recommended.  Jodi Meader seconded the motion.    Motion carried 6-0.

Administrative Reports

Principal Jay Strickland presented an extended update for the High School. Highlights included:

  • Discussed major goals:  Defining how to carry out and develop Teacher Leadership Teams and Student Leadership Teams; the first includes grouping Teachers into a Culture Team and a  Professional Learning Team and he then discussed what tasks/goals each team was responsible for during the year; Secondly Student Leadership teams with near 46 students involved and the varied tasks/goals including learning to be a good leader;
  • Connections of Students to Adults in the building: A survey of students to identify the connections and the resulting steps that the adults have taken to strengthen these identified connections; focus on keeping it simple; also, a Mental Toughness focus/emphasis for the students;  Real Colors completed for both teachers and students;  Top 25 reasons to be proud of MPHS;
  • Other teams:  Seminar Lead Teams—4 teams, one at each grade level; Pep rallies quarterly; Clubs and events for student involvement;
  • Other focus areas:  Freshman Orientation Program; School Safety—identified a Safety Team that does monthly drills; Instruction and Assessments with Teacher to Teacher Observations, Learning Target Assessments; Hawks Nest Lesson Schedule, and Professional Learning Communities; Walkthrough Observations; Instructional Practices Inventory; Teacher Evaluations; WIN Time; Student Intervention Checklist; New Course Offerings;
  • Future ideas:  Bring back the Student Support Team; Parent/Academy Sessions; What does it mean to be a Mid-Prairie Teacher; The ‘R’ Factor; GRIT Expectations; Increase School Spirit and Involvement;  Continue to focus on Team Culture, Student rapport/connections, Encourage Student Leadership, Special Education Program/Service Delivery Model;
  • Matt Freel and Kara Beatty presented on the 4th and Goals program that they are developing and delivering this School Year;  Included was detailed description of the steps taken daily, hourly, and block by block in many need areas, a very comprehensive approach for students in the program;

Principal Robin Foster presented an update for East Elementary.  Highlights included: Handwriting curriculum development has started and came to a consensus last week;

Principal Marc Pennington presented an update for the Middle School.  Highlights included: Next Tuesday, April 17th is the MPMS Parent Connection Night and highlighted the topics;

Principal Bill Poock presented an update for West Elementary and the District’s Preschools.  Highlights included:  99 students have registered for 4-year old PreSchool for 2018-19;

Principal Amy Shalla presented an update for the Alternative Learning Center and Special Education interests of the District.  Highlights included:  Two students will have graduation ceremonies one on each of the next two Saturdays;

HSAP Director and Senior Assistant Director

Superintendent Schneider reported on the search and process for the replacement of Jan Childress the retiring HSAP Director at the end of the school year.  He is recommending the hiring of Rachel Kerns as the new Director and the elevation of Rose Schrock to Senior Assistant Director beginning in the 2018-19 School Year.  Both persons are current staff of the Home School Assistance Program.  Each will step into elevated roles.  These elevated roles will result in increased number of contract days and increased salary.  The new salary amounts will be $75,000 for Rachel Kerns and $65,000 for Rose Schrock.  Along with the recommendations to hire is a recommendation to not replace the FTE represented by Kerns as she replaces Childress.

Gabrielle Frederick moved to approve Rachel Kerns as the new Home School Assistance Program Director beginning in the 2018-19 School Year and to approve the promotion of Rose Schrock to Senior Assistant Director of the Home School Assistance Program beginning in the 2018-19 School Year on July 1, 2018.  Jodi Meader seconded the motion.    Motion carried 6-0.

High School Assistant Principal/Activities Director

Superintendent Schneider and Principal Strickland reported on the search process and the recommendation to hire Tyler Hotz as the new Assistant Principal/Activities Director beginning with the 2018-19 School Year.  The position salary will be $86,000 and with benefits the total package is $122,935.

Jim Hussey moved to approve Tyler Hotz as the new Assistant Principal/Activities Director beginning in the 2018-19 School Year.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Second Reading of 600 Series Board Policies

Superintendent Schneider introduced this item and asked for any questions or additional clarifications from the Board.

Jim Hussey moved to approve Board Policy Series 600 Policies on Second Reading.  Denise Chittick seconded the motion.    Motion carried 6-0.

Finance

MPEA Compensation Agreement for 2018-19

Superintendent Schneider reported that the Association ratified a compensation package for 2018-19 School Year that is a 2% overall increase.  This increase is for all Professional Staff and Hourly Staff.  The process was explained as it differed from prior years due to the new bargaining legislation.  This is an approval of the compensation package and will allow for contracts to be generated and distributed by the end of this week.  Contract language is on-going. Starting salaries for 2018-19 will be at the 5th step on the schedule.  Board members that represented the Board on the bargaining group were George Schaefer and Marianne Schlabach.   Schaefer shared his impressions and recommended the package be approved by the Board.

Marianne Schlabach moved to approve 2018-19 Compensation Agreement as presented that includes a 2% overall package increase.  Jodi Meader seconded the motion.    Motion carried 6-0.

Principal & Director and Central Office and HSAP Compensation for 2018-19

Superintendent Schneider presented the packages for these groups of employees and explained the process.  HSAP staff is tabled at this meeting until the HSAP Director has reviewed and commented.

Denise Chittick moved to approve compensation package increases for Principals and Business Manager as presented.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Gabrielle Frederick moved to approve compensation package increases for 2 Directors—Transportation and Nutrition, and Central Office Staff as presented.  Jim Hussey seconded the motion.    Motion carried 6-0.

Williamsburg 28E Agreement for HSAP Services

Superintendent Schneider presented the 28E Agreement for HSAP Services with WilliamsburgCSD beginning in the 2018-19 School Year and explained the program.  This follows the form of the Clear Creek Amana 28E Agreement that have been in place for the past 2 years.  This allows these students to take part in the extra-curricular activities in their home district.

Gabrielle Frederick moved to approve the 28E Agreement with Williamsburg Community School District for the 2018-19 School Year as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

28E Operational Sharing Agreements

Superintendent Schneider provided an update of the current 28E Sharing Agreements and the ones that will be continuing for the 2018-19 School Year.  There are four agreements that are currently in place—with Clear Creek Amana and Mid-Prairie for Maury Gallagher as Buildings and Grounds Director; with Clear Creek Amana to share Carmela Ulin of Mid-Prairie as Human Resources Coordinator; with Sigourney CSD to share Leanne Bender of Mid-Prairie as Elementary Guidance Counselor; with Morning Sun to share Nathan Carlson as Principal at Morning Sun and Middle School Dean of Students at 60% of his time at Mid-Prairie.  Morning Sun will determine the salary package they will pay on their 40% of his time.

Jodi Meader moved to approve two 28E Sharing Agreement with Clear Creek Amana CSD to share Maury Gallagher, Maintenance and Grounds Director, and Carmela Ulin Human Resource Coordinator, for 2018-19 School Year.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Gabrielle Frederick moved to approve the 28E Sharing Agreement with Sigourney CSD to share Leanne Bender Elementary Guidance Counselor for 2018-19 School Year.  Denise Chittick seconded the motion.    Motion carried 6-0.

Gabrielle Frederick moved to approve the 28E Sharing Agreement with Morning Sun CSD to share Nathan Carlson, Principal at Morning Sun and Mid-Prairie Middle School Dean of Students for 2018-19 School Year.  Denise Chittick seconded the motion.    Motion carried 6-0.

School Fees and Nutritional Fees for 2018-19

Superintendent Schneider presented a recommended fee schedule for next school year.  There were no changes to student meals for the 2017-18 School year although the adult meal prices increased $0.10.  The recommended increase for student meals for next year is $0.05 and no increase for adult meals.  There were questions and discussions about the financial condition of the Nutrition Fund and the project planned at Mid-Prairie Middle School.  Plans are underway to buy equipment to reconfigure and update the Middle School kitchen during the Summers of 2018 and 2019.  The financial condition of the Nutrition Fund continues to improve, though cash will be used for this project.

Jim Hussey moved to approve the fee schedule as presented.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

State Backfill for Commercial Property Tax Cut

Superintendent Schneider noted the agenda item from an April 3, 2018 email to board members from Pam Jochum of the Iowa Senate Ways and Means Committee.  Is a resolution needed as suggested in the email?  Discussion followed between board members.

The Resolution:

Whereas: When the Iowa Legislature decided to cut commercial property taxes in 2013, that decision which reduced income to Iowa’s cities, counties, school districts and other local governments.

Whereas: The Legislature agreed to replace those lost dollars with state dollars.  That decision protected communities from a cut in services or forcing an increase in property taxes.  This replacement of the local income lost due to the legislature’s decision is known as the “backfill.”

Whereas, leaders of the Iowa House and Senate have said they plan to eliminate the backfill, beginning with the 2018-2019 budget year.

Whereas: Many local school districts have already certified their budgets.

Whereas:  the Mid-Prairie Community School District would lose a total of $77,609 if the backfill is eliminated, forcing cuts in essential services such as public safety and resulting in local property tax increases.

Be it therefore enacted:

That the Mid-Prairie Community School District is opposed to any reduction in the backfill for the 2018-2019 backfill and that this opposition should be communicated to the Iowa Legislature and to Governor Reynolds.

And that the Mid-Prairie Community School District believes that changes to the backfill should be decided with the participation of local governmental leaders, with adequate notice, and that every effort be made to avoid local property tax increases. 

Jim Hussey moved to approve the resolution as presented above.  Marianne Schlabach seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                           Jodi Meader                     - yes

                          Jeremy Pickard                 - absent

                          Marianne Schlabach         - yes

                          George Schaefer              - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Board Development and Inservice Activities

Nothing was presented.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 23, 2018, at 7:00 p.m. at the Central Office Community Room.  Next Agenda:  High School Coffee House; True Colors Activity; District Vision for Education; and Presentation of Education Exemplars;

Adjournment

The meeting adjourned at 9:57 p.m.

March 19, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 19, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  George Schaefer (arrived at 7:45pm)

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, and Amy Shalla.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

Public Forum

No one spoke.

Consent Items

Jim Hussey moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 12, 2018 and February 26 2018;

Finance Report

The Finance Report for February 2018;

Payment of Bills

The bills as listed for March 19, 2018, Hills Bank ACH Transactions for the month of February 2018; and prepaid bills;

Open Enrollment Requests

Katie Detweiler requests Lexus Detweiler (Grade 4), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Katie Detweiler and Adrian Galindo request Aspen Galindo (Grade 2), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Christine Holderness requests Jarrod Keller (Grade 11), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Matt and Sarah Stoutner request Eve Stoutner (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Mark and Amy Langr request Bethany Langr (Grade 1), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Nikaia Feltes requests Solomon Feltes (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2018-19 School Year;

Ray and Jessica Bohrer request Walker Bohrer (Kindergarten), Maverick Bohrer (Grade 6), and Phoenix Seaton (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Columbus Community School District for the 2018-19 School Year;

Michaela Bower requests Julia Bower (Grade 2) attend Mid-Prairie’s Home School Assistance Program from English Valley Community School District for the 2018-19 School Year;

Troy and Lezlie Atwood request Jace Atwood (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Andy Bullock and Tammy Nyden request Cole Bullock (Grade 10) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Erika Damschen requests Callan Damschen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Jay and Casey Simon request Angelic Dawson (Kindergarten) and Damon Dawson (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Andrew and Julia Kanakares request Clare Kanakares (Grade 5) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Andrew Kanakares requests Ephrem Kanakares (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Ian and Rachel Kerns request Aaden Kerns (Grade 4) and Leah Kerns (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Eric and Kim Nuxoll request Cecilia Nuxoll (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Kari Lundberg Rodrigues requests Noah Lundberg Rodrigues (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Dan and Janet Teets request Matthew Teets (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Timothy and Lauren Thomsen request James Thomsen (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Shauna Westermann requests Kari Westermann (Grade 5) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Jason and Louise Zook request Gabriel Zook (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2018-19 School Year;

Nathan and Rachelle Jenkins request Abram Jenkins (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Keota Community School District for the 2018-19 School Year;

Heidi Austin requests Stephanie Austin (Grade 10) attend Mid-Prairie’s Home School Assistance Program from Lisbon Community School District for the 2018-19 School Year;

Jon and Amy Zobel request Jason Zobel (Grade 7), Jesiah Zobel (Grade 11), and Joseph Zobel (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Tipton Community School District for the 2018-19 School Year;

Kira Fikes requests Gideon Fikes (Grade 2), Silas Fikes (Grade 4), Levi Fikes (Grade 5), Michaela Fikes (Grade 7), and Isabella Fikes (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2018-19 School Year;

Elizabeth Hinkhouse requests Frederick Hinkhouse (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2018-19 School Year;

Jason and Rachel Owen request Lincoln Owen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2018-19 School Year;

Jess and Kory Buck request Tobias Buck (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

Trent and Amanda Thomas request Eli Thomas (Grade 5), Jillian Thomas (Grade 3), Molly Thomas (Grade 6), and Zeke Thomas (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

 

Personnel Items

Work Agreement issued to Andrew Kahler, Second Shift Custodian, $14.36 per hour;

Resignation of David Helmuth, HS Spring Musical Director, $3,168 per season, effective March 5, 2018;

Fundraising Requests

Mid-Prairie Middle School requests approval to raise funds through a Coin Drive from March 20th to 23rd for the Project Jack project.

University of Northern Iowa Educational Cooperative Agreement

Agreement for the 2018-19 School Year for Student Teachers in the District;

AEA Purchasing Agreement for 2018-19

Agreement for the 2018-19 School Year to Purchase Nutrition Fund Food, Supplies, and Cleaning Supplies;

Marianne Schlabach seconded the consent items.  Motion carried 6-0.

Student Learning

Family and Consumer Science Program

Superintendent Schneider introduced Sarah O’Rourke, and Kayla Romoser.  The team provided an update on the Family and Consumer Science Program.  They shared the goals of the department, reviewed items from last year’s presentation and thanked the Board their interest in the department.  There are two departments – Human Services Program and Culinary Arts Program.  They described the current class offerings in both departments in an overview format, including the Kirkwood Community College culinary academy offerings.

­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­Administrative Reports

Principal Marc Pennington presented an extended update for the Middle School. His primary focus items included:

  • New Items this year – 438 Students, 54 Staff (26 are new to the Middle School); Fifth Grade Transition--New playground and equipment, Specials offered, 1:1 Chromebooks that stay at School; Project Lead the Way/STEM—all students in grades 5-8 participate during the year, increasing partnerships with local businesses and University of Iowa; Refocus Room—For focus on Social Skills, behavior issues, WIN location for students, Restorative Conversations with Staff; Student Leadership Team—38 students in all four grades; enter through an application process; inclusion of 5 different Student Committees;
  • Continuation items – Student Safety initiatives with Office Remodel, Law enforcement presence; High School Spanish offered the past three years—approach discussed and statistics provided;  Standards Based Grading in second year—some tweaks to the system continue to be implemented; 1:1 Chromebooks—a part of “every day” normal of the learning environment; Student Choice—includes extra-curricular, exploratory opportunities, clubs, PLTW;  Counseling and Social Skill development availability; Academic Supports in Math and Reading offered during 8th period for 6th through 8th grades;  MPMS Staff Leadership with staff serving on five committees;

(George Schaefer arrived at 7:45p during the above item)

  • Current challenges – Meeting the needs of all students; Intrinsic Motivations; Meshing the 5th Grade with the rest of the building in current master schedule; value/purpose of homework; Social Media monitoring in and out of school;

Principal Amy Shalla presented an update for the Alternative Learning Center and Special Education interests of the District.  Highlights included: A discussion about thinking outside the box on various needs, long-term plans, and programs for students with specialized needs and basic needs;

Principal Bill Poock presented an update for West Elementary and the District’s Preschools.  Highlights included: Special event called One School One Book two weeks before Spring Break at MP-West where the focus was reading aloud with their family one chapter per day for 10 days;

Principal Robin Foster presented an update for East Elementary.  Highlights included: MP-East also celebrated Literacy before Spring Break with multiple activities and opportunities to read culminating in a Literacy Night for families;

Superintendent Schneider highlighted District items: First meeting of the Facilities Committee will begin on Monday, April 30th at 6pm to 8pm at the MPHS Library;

First Reading of 600 Series Board Policies

Superintendent Schneider introduced this item and highlighted the changes discussed during the recent Board Work Session.  The changes are on the Board Website.

Jim Hussey moved to approve Board Policy Series 600 Policies on First Reading as amended.  George Schaefer seconded the motion.    Motion carried 7-0.

Finance

Redemption of General Obligation Bonds Resolution

Superintendent Schneider and Business Manager Swartzentruber brought this to the board for action.  This follows the initial presentation of the 2018-19 Budget from the February 26, 2018 Board Meeting.  This will allow for additional Debt Service Levy to close to the maximum $2.70 allowed.  This resolution will also provide for the amendment of the Escrow Agreement for the Paying Agent.  CONTENT. 

Jim Hussey moved to approve the Resolution as written by reading and summarizing including:

Resolution Authorizing the Redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014 approving the escrow and amended and substituted Paying Agent, Bond Registrar and Transfer Agent Agreement, and Levying a Tax for Fiscal Year 2018-19 for the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014

Gabrielle Frederick seconded the motion.

Roll Call Vote:    Gabrielle Frederick- yes

                           Jim Hussey - yes

                          Jodi Meader - yes

                          Jeremy Pickard - yes

                          Marianne Schlabach - yes

                          George Schaefer - yes

                          Denise Chittick - yes

Motion carried 7-0.

8:00pm Public Hearing to Amend the 2017-18 Certified Budget

President Pickard opened the floor for the Public Hearing to allow for input.  This was published in the local paper on March 8, 2018.  No one spoke from the public.

Approve the 2017-18 Certified Budget Amendment

Superintendent Schneider and Business Manager reviewed the changes again and recommended the Board consider passage of this amendment to present to the SBRC by April 30, 2018. 

Gabrielle Frederick moved to approve 2017-18 Certified Budget Amendment as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

8:05pm Public Hearing on the 2018-19 Certified Budget

President Pickard opened the floor for the Public Hearing to allow for input.  This was published in the local paper on March 8, 2018.  No one spoke from the public.

Approve the 2018-19 Certified Budget

Superintendent Schneider and Business Manager Swartzentruber asked for questions from the Board and then recommended the Board consider passage of this budget for filing to the Washington Auditors Office by April 16, 2018.

George Schaefer moved to approve the 2018-19 Certified Budget as presented.  Marianne Frederick seconded the motion.    Motion carried 7-0.

WCRF Grant Applications Resolution

Superintendent Schneider presented the resolution for the Board’s consideration.  The following items are presented for consideration and approval prior to the April 4, 2018 filing deadline.

  1.  United Way Early Literacy Kit Project – Grant $7,302.00; Total Project $8,302.00;
  2. Mid-Prairie Band Uniforms – Grant $17,500.00; Total Project $35,000.00;
  3. Resurfacing Mid-Prairie Softball Fields – Grant $39,219.00; Total Project $60,219.00;
  4. MPHS Step Up to iPads – Grant $50,683.00; Total Project $63,354.00;
  5. Middle School Chromebook Refresh – Grant $23,842.39; Total Project $31,789.85;
  6. iPads for Early Learnings – Grant $50,162.06; Total Project $66,882.75;

The Board reviewed the list asked questions of the Administrators about specific projects on the list.

George Schaefer moved to approve the Resolution by a summary reading of same.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick - yes

                           Jim Hussey - yes

                           Jodi Meader - yes

                          Jeremy Pickard - yes

                          Marianne Schlabach - yes

                          George Schaefer - yes

                          Denise Chittick - yes

Motion carried 7-0.

Instructional Support Levy

Superintendent Schneider reviewed the Instructional Support Levy and options for Board extension for 5 years or for a public election to extend for 10 years.  He is asking if the Board wants to move ahead with the Board Activity for 5 years.  It will require two resolutions with a Public Hearing in between.  The Board extension resolution comes with the understanding that citizens have the right to petition for a public election should they desire such action.  By passing a resolution now, the District provides maximum time for a petition and next steps should an election be required.  The Board asked to begin the 5-Year process and Resolutions.

2016-17 Auditor’s Report

Business Manager Swartzentruber provided a summary review of the recently received final audited financial statements for the Fiscal Year ended June 30, 2017.  He highlighted a number of the pages within the report, especially highlighting the audit comments on pages 64 to 69.

Jim Hussey moved to accept the 2016-2017 Fiscal Year Audited Financial Statements as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Board Development and Inservice Activities

Nothing.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 9, 2018, at 7:00 p.m. at the Central Office Community Room.  Agenda items to be included are: Foreign Languages presentation; Second Reading of Series 600; and Staff Member Spotlight.

Adjournment

The meeting adjourned at 9:09 p.m.

February 26, 2018

Mid-Prairie Community School District  

  Kalona, Wellman, West Chester

Mid-Prairie High School Library, Wellman, IA  52356

February 26, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Bill Poock, Amy Shalla, and Jay Strickland

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

Public Forum

George Schaefer shared as a person of the public about the School Shootings in Florida and the actions taken—some great and some regrettable—the students are pushing for change.  He does not want to see guns in our schools.  He hopes that the community of Mid-Prairie does not want guns in the schools.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Payment of Bills

The bills as listed for February 26, 2018 and prepaid bills;

Open Enrollment Requests

Davina Valiente Perez requests Abigail Valiente (Grade 9), Bernardo Valiente (Grade 11), and Emma Valiente (Grade 7), attend Mid-Prairie from Columbus Community School District for the 2018-19 School Year;

William and Dana Clark request Izabela Clark (Kindergarten) and Korbyn Clark (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2018-19 School Year;

Nathan and Orpah Jensema request Ezra Jensema (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Elizabeth Kelly requests Madison Kelly (Grade 8) and Michael Kelly (Grade 9), attend Mid-Prairie from Iowa City Community School District for the 2017-18 School Year;

Elisabeth Kelly requests Mackenzie O’Brien (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2017-18 School Year;

Nick and Michelle King request Hudson King (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Jacqueline Messerli requests Eva Messerli (Grade 3) and Daniel Messerli (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Lewis Plank and Amber Mattila-Plank request Raiden Henrichson-Mattila (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Elise Maxson requests Benjamin Maxson (Kindergarten), attend Mid-Prairie from Louisa Muscatine Community School District for the 2018-19 School Year;

David and Amy Kirkpatrick request Grant Kirkpatrick (Grade 10) and Ryan Kirkpatrick (Grade 7), attend Mid-Prairie from Muscatine Community School District for the 2018-19 School Year;

Tyler and Alisha Harland request Jep Harland (Kindergarten) and Raevyn Harland (Grade 3), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Ethan and Kandi O’Connor request Claire O’Connor (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

David and Roberta Stakland request Melissa Stakland (Grade 6), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Mark and Gwen Hostetler request Danielle Hostetler (Grade 7), attend Mid-Prairie from Williamsburg Community School District for the 2018-19 School Year;

Chuck and Laurie Miller request Isaiah Miller (Alternative Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2018-19 School Year;

Julie Rippel requests Isabella Rippel (Grade3), Gabriella Rippel (Grade 7), and Sophie Rippel (Grade 5), attend Mid-Prairie from Williamsburg Community School District for the 2018-19 School Year;

Jerry Schlesselman requests Aris Schlesselman (Grade 3) and Weston Schlesselman (Grade 1), attend Mid-Prairie from Williamsburg Community School District for the 2018-19 School Year;

Ryan and Amy Allen request Maylee Allen (Kindergarten) attend Washington Community School District from Mid-Prairie;

Eric and Mandi Lueck request Ainsley Lueck Grade 9) attend Washington Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Jordan TeBockhorst, MP-West Elementary Lead Custodian, $16.43 per hour;

Contract issued to Ellen Land, HS Girls Varsity Assistant Soccer Coach, $2,745.00 per season;

Contract issued to Dylan Walther, MS Boys Track Coach, $2,053 per season;

Resignation of Jordan TeBockhorst, MP-East Elementary 2nd Shift Custodian, $15.53 per hour, effective February 16, 2018;

Volunteer Coaches for Spring Sports

Candice Henrichson – Girls Track--$-0- Volunteer

Gary Curtis – Girls Track --$-0- Volunteer

Aaron Fleming– HS Boys/Girls Track--$500 from Resale Funds

Fundraising Requests

Post Prom for Junior Class requests approval to raise funds through a Bake Sale at the Volleyball event on February 24th to be used for purchasing items related to the Post Prom night;

Post Prom for Junior Class requests approval to raise funds through sale of Iced Coffee at the MS Cabin Fever event on March 2nd to be used for purchasing items related to the Post Prom night;

Post Prom for Junior Class requests approval to raise funds through solicitation letters to local businesses on from November 2017 to April 2018 to be used for purchasing items related to the Post Prom night;

Denise Chittick seconded the consent items.  Motion carried 7-0.

Special Presentations

Retiree Recognition

Superintendent Schneider introduced 6 persons who have elected to take early retirement at the end of the current school year.  These persons are:  Marlinda Beachy, Kim Juilfs, Jon Noel, Valli Ruggiero, Nancy Sojka, and Daryl Thompson, representing 131 years of experience in the District.  Each person was honored individually by the Board with many persons sharing memories and gratitude for years of dedicated service. Following the celebration the board acted on the motion as follows:

Jim Hussey moved with regret to accept the early retirements and resignations of Marlinda Beachy, District Librarian; Kim Juilfs, Title 1 Reading Teacher; Jon Noel, High School Science; Valli Ruggiero, Talented and Gifted Elementary Teacher; Nancy Sojka, Middle School Library/Media Secretary, and Daryl Thompson, Home School Assistance Program Secretary, effective at the end of the School Year.   Marianne Schlabach seconded the motion.  Motion carried 7-0.

Staff Member Spotlight

Superintendent Schneider and Principals introduced 17 staff members in all buildings to be recognized and highlighted the contributions and commitment of this group of colleagues.  Each is making significant contributions to the educational experience of our students and their teams.

The Board called a 10 minute recess at this time to personally congratulate reitrees.  Time was 8:07 p.m.

The Board reconvened at 8:19 p.m.

Student Learning

School Calendar for 2018-19

Superintendent Schneider provided a copy of the proposed School Calendar for next School Year—2018-19—and discussed the process with the IBB/IBD group along with changes from the current school year 2017-18 including elementary schools moving to trimesters next year, cutting out two early outs from this year, and parent/teacher conferences differentiating between elementary schools and the middle school, high school.  He recommended the proposed calendar for approval.

George Schaefer moved to approve the 2018-19 School Calendar as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Elementary Foreign Language Program

Superintendent Schneider presented this element for discussion by the School Board at the request of Board President Pickard.  The board requested the comparison of the 2016-17 School Year Specials schedules to 2017-18 School Year.  What do two languages at the Elementary level look like versus one?  What is happening at the High School and Middle School in terms of curriculum and capacity?  Additionally, the financial situation needs to be reviewed.  Finally, what are the pros, cons, success factors from a data perspective on the success of the program in the Elementary Schools?  It was noted that a decision about program and staff needs to be made at the March 19, 2018 meeting.

Assistant High School Principal and Activities Director Selection Process

Jay Strickland explained the process for interviewing including 50 individuals on 8 teams.  The process is unique and provides the candidates an opportunity to see Mid-Prairie, our focus, philosophy, and how we do things.  The Board asked questions and observed the high interest and importance of this leadership role within the District.

School Safety

Superintendent Schneider shared that School Safety is on everyone’s mind.  He is working on a structured response that will be shared in various settings and mediums.  He shared things we already do and some things we are contemplating.  The Board affirmed Schneider as he shares this information with the public.

Work Session

District Finance Presentation

Business Manager Swartzentruber presented the Certified Budget for the 2018-19 School Year.  He discussed the Certified Enrollment upon which the budget is based as well as the resulting Property Tax Levy rate comparing it to previous years’ Tax Rates and to adjacent School Districts for 2017-2018.  He discussed the Debt Surplus Levy that is proposed for 2018-19 and that will be part of the Public Notice. Property Tax values have increased over 4% from last year, which has contributed to the Levy Rate being less.  Both houses of the State Legislature have passed a 1.0% spending growth for 2018-19, but it has not yet been signed by the Governor due to the transportation cost balancing initiative.  While the District believes the 1.0% growth rate will be signed, which will mean a $0.21 decrease in Property Tax rates to $13.66 per thousand, we will publicize a 0% increase if the Governor does not sign this week, which would be a $0.06 decrease in Property Tax rates to $13.81.  This will also be a part of the Public Hearing on March 19, 2018.  The Board asked questions for clarification and understanding.

Board Development and Inservice Activities

Colors Training for the Board is planned for one of the meetings in April.

President and Vice President may not be at the March 19, 2018 Board Meeting.  Marianne Schlabach volunteered to chair the meeting in the absence of both President and Vice President, as needed.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 19, 2018, at 7:00 p.m. at the Central Office Community Room.  Next meeting:  Two Public Hearings; Action on the Revised Budget and the Certified Budget; Audited Financial Statements; Elementary Foreign Languages; and Instructional Support Levy Action;

Adjournment

The meeting adjourned at 9:59 p.m.

October 8, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 8, 2018 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Schlabach called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Denise Chittick, Jim Hussey, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

WORK SESSION

Activities Report

Superintendent Schneider introduced Tyler Hotz, Activities Director for the District.  Hotz reported on the many extracurricular activities underway in the District.  He also shared his philosophy and mission for his work in Activities at Mid-Prairie.  He shared some upgrade ideas and the process utilized to prioritize the upgrades—a three to five year plan.  The Board asked questions for clarification and expressed appreciation for his work.  There are 271 students participating in Fall extra-curricular activities.

Update on Community Service Trip

Amy Shalla, ALC Administrator and Matt Freel, Behavioral Interventionist updated the Board on the planning progress for the trip to support the victims of Hurricane Florence offered to students.  A handout was shared with the current information as known.  The planned dates for the trip are from November 25th to November 30th.  There is a fund-raising element and a request for the creation of a $4,000-$7,500 “Go Fund Me” page to cover traveling expenses, as well as sending letters to businesses to seek support.  Funds raised beyond travel expenses would be donated to the hurricane victims.  The board asked questions of the Shalla and Freel and encouraged them to continue planning and investigating the possibilities of this trip.  A recommendation to approve the trip is expected at the next board meeting for Board action.

Board Members and Administrators Dialogue

Superintendent Schneider introduced this session as an item that will be on the agenda for each meeting.  Schneider shared an article and video on the art of dialogue.  Board members asked questions about an expenditure to the Iowa Department of Human Services related to Medicaid reimbursement that was on the payment of bills list for the board meeting.  Business Manager Swartzentruber provided background and explanation.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members through October 9th.  At this time no one is registered.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– Everyone is registered for at least one day for the conference.  Board members traveling together on the 15th will gather at Central Office.  The Transportation Department has reserved a vehicle for Board Members traveling that day to use.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 22, 2018, at 6:15 p.m. at the Central Office Community Room.  Revised Special Education Deficit Resolution, Community Service Trip action and the Activities Handbook as well as a presentation from the Gifted and Talented Teachers will be on the next meeting agenda.

BUSINESS MEETING – 7:15 p.m.

Public Forum

No one spoke.

Consent Items

Gerry Kahler moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 10, 2018 and September 24, 2018;

Finance Report

The Finance Report for Year to Date September 30, 2018;

Payment of Bills

The bills as listed for October 8, 2018, Hills Bank ACH Transactions for the month of September 2018;

Open Enrollment Requests

Chris and Allyce Bender request Eva Bender (Grade 2), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Earl and Marianne Blasingame request Abigail Blasingame (Grade 8) attend Washington Community School District from Mid-Prairie;

Personnel Items

No Contracts to be issued or new hires listed;

Resignation of April Crane-Brady, West Elementary Associate, $13.53 per hour, effective October 4, 2018;

Fundraising Requests

MP West Grade 4E requests approval to raise funds through a Bake Sale on October 11, 2018 for victims of Hurricane Florence;

MP West CEC requests approval to raise funds through the sale of shirts between October 9th and 16th for Down Syndrome Awareness Month;

Cooperative Agreement with Iowa State University

Approve the cooperative field experience agreement with Iowa State University for the 2018-2019 School Year;

Gabriella Frederick seconded the consent items.  Motion carried 6-0.

Student Learning

Coach and Sponsor Handbook Acceptance – This is tabled to next meeting on October 22, 2018;

Adjournment

The meeting adjourned at 7:26 p.m.