The buildings, sites, equipment and vehicles of the school district shall be made available for a fee to nonprofit and profit entities which promote cultural, educational, civic, community, or recreational activities. Such use shall be permitted only when the use does not interfere with or disrupt the education program or school-related activity, and the use is consistent with state law. The activity must end no later than midnight nor start earlier than 6:00 a.m. unless prior written approval is given by the superintendent. It is within the discretion of the superintendent to deny use of the buildings, sites, equipment and vehicles to any group. It shall be within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays.
Organizations, individuals, and other entities who wish to use the school district property must apply through a building principal or the district’s Activities or Transportation Directors. It shall be the responsibility of the building principal or the Activities or Transportation Director to determine whether the school district facility, site, equipment or vehicle requested is available and whether the application for use meets board policy and administrative regulations. It shall be the responsibility of the building principal or Activities or Transportation Director to provide application forms, obtain proof of insurance, and draw up the contract for use of school district property.
It shall be up to the discretion of the building principal or the Activities or Transportation Director to determine whether an activity needs to be supervised by a district employee. In all cases, indeterminate of whether supervision by a district employee is determined to be necessary, a district employee must be directly responsible for the activity. No employee shall accept a fee from the user. If appropriate, the school district employee may be paid by the school district.
Entities that use school buildings, sites or vehicles, must leave the building, site or vehicle in the same condition it was in prior to its use. Entities that use school district equipment must return the equipment in the same working condition it was in prior to its use. Inappropriate use of school district facilities, sites, equipment or vehicles may result in additional fees charged to, or the inability of, the entity to use school district facilities, sites, equipment or vehicles in the future.
It shall be the responsibility of the superintendent to develop a fee schedule for the board’s approval and to develop administrative regulations regarding this policy.
Legal Reference: Iowa Code §§ 8D; 123.46; 276; 278.1(4); 279.8; 297.9-.11
1982 Op. Att'y Gen. 561.
1940 Op. Att'y Gen. 232.
1936 Op. Att'y Gen. 196.
Cross Reference: 704 Revenue
Approved: 5-9-83
Reviewed: 10-26-87, 11-9-87, 2-9-04, 11-10-08, 2-24-14
Revised: 4-10-95, 6-11-01, 1-13-03, 8-26-19