Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
April 27, 2020 – 7 p.m.
President Marianne Schlabach called the meeting to order. Due to COVID-19 the meeting was conducted via use of ZOOM Meetings. With the decision to conduct meetings using the ZOOM format, any legal documents required to be signed due to resolutions, etc., will be signed by facsimile signature.
Board members present: Mary Allred (Via Zoom), Denise Chittick (Via Zoom at 7:08 p.m.), Gabrielle Frederick (Via Zoom), Jeremy Gugel (Via Zoom), Jodi Meader (Via Zoom), Jeremy Pickard (Via Zoom at 7:08 p.m.), and Marianne Schlabach (Via Zoom). Voice recognition attendance taken by Board Secretary Swartzentruber for the electronic meeting format.
Board members absent: Denise Chittick experienced technical difficulties and joined the meeting at 7:08 p.m.
Also Present: Administrators included: Mark Schneider (In Person), Jeff Swartzentruber (In Person), Robin Foster (Via Zoom), Rachel Kerns (Via Zoom), Marc Pennington (Via Zoom), Bill Poock (Via Zoom), Amy Shalla (Via Zoom), and Jay Strickland (Via Zoom). Additionally, Jaynie Bontrager, and Tyler Hotz joined via Zoom as part of the COVID-19 reporting. Additional members of the media, public, and staff attended via Zoom.
Jeremy Pickard moved to adopt the agenda as presented. Seconded by Gabrielle Frederick. Motion carried 6-0.
Public Forum– 7:00 p.m.
No one spoke. No written comments were presented in advance of the meeting.
Gabrielle Frederick moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of April 13, 2020;
None presented at this time;
Payment of Bills
The bills as listed for April 27, 2020, and Prepaid Bills;
Open Enrollment Requests
Elizabeth Adkins-Hernandez requests Maximilian Hernandez (Grade 5), Olivia Hernandez (Grade 4), and Serafina Hernandez (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Winfield Community School District for the 2019-2020;
Contract issued to Haley LeGrande, HS Special Education Teacher, $38,906.40 per annum;
Contract issued to Kaitlyn Dodds, District Librarian, $43,937.40 per annum;
Contract issued to Stephanie Hoeper, HSAP Coordinator, $40,000.00 per annum;
Contract issued to Chris Hagedorn, HSAP Coordinator, $40,000.00 per annum;
Resignation of Kayla Samson, HS FCS Teacher, $41,117.00 per annum, effective the end of the 2019-2020 School Year;
Resignation of Holly Kemp, EE Paraprofessional, $13.77 per hour, effective the end of the 2019-2020 School Year;
Resignation of Sue Schweinfurth, HS Yearbook Sponsor, $1,656 per annum, effective the end of the 2019-2020 School Year;
TLC Learning Leaders for the 2020-2021 School Year – includes 20 extra days
Shaina Gearhart - $63,372.04 per annum;
Kristan Hunger - $68,500.41 per annum;
Glenda Seward - $75,364.74 per annum;
Frank Slabaugh - $63,005.73 per annum;
Fundraising Requests – No requests presented for approval
Iowa Wesleyan University Cooperation Agreement– Approve the Student Teacher Agreement for the 2020-2021 School Year;
Grant Wood AEA Mentoring Consortium Agreement – Approve the New Teacher Mentoring Agreement for the 2020-2021 School Year;
MPHS Graduating Seniors Class of 2019-20 – The Following Seniors are presented for graduation subject to successful completion of their academic program:
Cory Ray Allen Elizabeth Mae Baker Jack Jeffrey Baker
Marina Lolita Judith Beachy Walker Levi Beavers Alysan Marie Beckler
Abe Michael Bender Malachi Robert Bennett Hamilton Jarett Bontrager
Isaac Gabriel Boucher Cienna Kay Coffman Zebulun Andrew Danner
Cole Christopher Davis Austin Lewis Fanatia Aubrey Lynn Fay
Faith Ann Fisher Mary Kathryn Fisher Abigail Nora Frantz
Brianna Nicole Ghumm Bradyn Layne Gingerich Ingrid Ann Gingerich
Hanna Marie Glick Kyleigh Beth Graham Ethan Patrick Hall
Logan Stanley Harmsen Erin Grace Harmston Mason Christopher Hartley
Cassidy Rose Hershberger Colton Dean Hobbs Lane Ivan Kahler
Jarrod Matthew Keller Noah William King Gabrielle Kay Knepp
Tobi Faith Knepp Caitlin Anne Kuenster Gracie Elizabeth Lucas
Ethan Andrew Mally Kamren Deric Martin Emma Jayne Mattes
Grace Catherine Mattes Brody Kevin Miller Carsen Jacob Miller
Christopher Jon Miller Conner Bryson Miller Matti Ann Miller
Tayler Elizabeth Murphy Trevor James Nida Georgia RyAnn Nisly
Jacob Christopher Nonnenmann Tristan Matthew Novy Abbi Marie Patterson
Trevor Allen Phillips Amerah Laree Rediger Marina Merrill Richardson
Caitlyn Jean Riggan Jaselyn Elizabeth Robertson Hayden Edward Rowe
Kendra Nadine Schaefer Jack Magnus DeRycke Schlabaugh
Noah Michael Schlabaugh Skyler Brianne Schneider Alexander Linn Seawright
Ty Jarrett Sieren Monte Duane Slaubaugh Colton Trapper Slaubaugh
Hailey Elizabeth Slaubaugh James Levi Stultz Beau Allen Stutzman
Cierra Gwyn Thurman Brad Michael Tornow Max William Troyer
Ashten Edward VanWinkle Lane Adam Wonders Logan Michael Yoder
Sierra Morel Yoder
MPHS HSAP Graduating Seniors Class of 2019-20 – The Following Seniors are presented for graduation subject to successful completion of their academic program:
Lanie Bowlin Danielle Feigenspan Anna Humpleby
Ava Arant (December)
MPHS HSAP Home Diploma Graduating Seniors Class of 2019-20 – The Following Seniors are presented for graduation subject to successful completion of their academic program:
Abbagail Bless Evans Angelina Baby Evans Moriah Andraya Garza
Tina Gelement Hannah Marjean Murdock Josh Daniel Nisly
Jeana Leigh Muse Ruth Sir-Louis Jesiah Richard Zobel
Jodi Meader seconded the consent items. Motion carried 6-0.
Mid-Prairie Resolution 032320
Superintendent Schneider noted that the resolution approved on March 23, 2020 allowed the Superintendent to suspend policy and is active until rescinded by the Board. Mark proposes to have this on the agenda each time for the Board to consider taking action. It will be on the agenda for May 11th and subsequent meetings until rescinded. No action taken.
Superintendent Schneider updated the Board on current developments and processes since the closures of the school buildings. Schneider asked the Administrators to invite two team members on their staff to provide an update from their perspectives on their buildings’ activities, student learning initiatives, and what their teams are doing during this time. Marc Pennington introduced Casey Leonard, MS Art Teacher, and Denise Busch, MS Language Arts. Amy Shalla with ALC and Special Educations introduced Diane Miller, MS Special Education Paraprofessional and Traci Zahradnek, HS Special Education and BEYOND Teacher. Shalla shared about the Special Education team at the High School and expressed her appreciation on their work and flexibility as they work on required elements. Rachel Kerns from HSAP introduced Sheila Raim, Home School Strings Program Teacher and Stephanie Hoeper, Supervising Teacher for Home School. Robin Foster introduced East Elementary staff, Jessica Tadlock, Building Secretary, and Kerri Bell, Second Grade Teacher to discuss happenings. Jay Strickland from the High School introduced Erin Cavanagh, English Teacher and Kara Beatty, HS Special Education Teacher to share their activities and impressions. Strickland also noted that the High School has been working on graduation requirements, and he noted how pleased he is to see the level of communication and strategies implemented. Strickland discussed the graduation and prom preference surveys that were conducted and the results of each. Bill Poock introduced West Elementary team members to report: Ames Molsberry, Third Grade Teacher and Jordan TeBockhorst, Lead Custodian. Building Administrators noted that they have surveyed families for feedback on how the program is working with responses showing positive results. Each Building Team is discussing the results and looking to improve based on feedback and new ideas. Jaynie Bontrager reported the placement of 30 Hotspots distributed to students throughout the District. Tyler Hotz discussed items related to Athletics and Activities. Spring Seasons are cancelled and Summer Seasons starts may be delayed to June 1st, with hopes these dates will be confirmed very soon. Board members made suggestions and expressed appreciation to the staff. Superintendent Schneider also expressed his appreciation to the entire team that comprises Mid-Prairie for the efforts that we see during this time.
(Denise Chittick joined at 7:08 after experiencing technical difficulties.)
Student Fees for 2020-2021 School Year
Superintendent Schneider referred to a schedule on the Board document site related to School Fees for next year. The recommendations made include waiving the $50 per student Book Rental Fee for the upcoming school year as well as holding the Nutrition Lunch and Breakfast prices the same in the School Year 2020-2021 as for this year at $3.15 per lunch and $1.90 per breakfast. The reasoning for the recommendation is that District families have most likely been impacted by the COVID-19 crisis and this would be a small way for the District to help, especially early in the upcoming School Year. While there is concern for the health of the Nutrition Fund, it is thought if prices need to be raised it would be best to wait until January of 2021.
Gabrielle Frederick moved to approve the 2020-2021 School Fees as presented by waiving the Book Rental Fees and maintaining Lunch and Breakfast prices at current levels. Denise Chittick seconded the motion. Motion carried 7-0.
Budget Guarantee Resolution
Superintendent Schneider referred to Resolution 042720 on the Board Document Site. This resolution is the 101% Budget Guarantee resolution that is required to be passed when overall budget goes down. It is being recommended that this resolution be enacted for the 2020-2021 School Year even though at this moment the District is not in budget guarantee territory. This is a preemptive measure in the event that the Legislature would rescind the 2.3% SSA approved in February of this year due to COVID-19 related outcomes to State and Education Finances.
Jeremy Pickard moved to approve Resolution 042720 Regular Program Budget Adjustment as presented to protect the 101% Budget Guarantee for School Year 2020-2021. Gabrielle Frederick seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes
Mary Allred - yes
Jodi Meader - yes
Jeremy Pickard - yes
Marianne Schlabach - yes
Jeremy Gugel - yes
Denise Chittick - yes
Motion carried 7-0.
Summer Projects Above $25,000
Superintendent Schneider discussed the creation of a list of Summer improvement projects that he and the Lead Custodians have developed since January to present. The current expected cost of the items on the list will be over $200,000 and paid from the SAVE Fund. As his spending limit reaches to $25,000, there is one item on the list that need to be approved by the Board if he and the Custodians are to move forward on the projects. The item is for two ventilators at West Elementary. The total cost quoted is $39,940 for these two ventilators with the work to be done by Mechanical Services. The Board asked questions for clarification and for a copy of the list for information purposes.
Gabrielle Frederick moved to approve the two ventilators at West Elementary in the amount of $39,940 as presented. Denise Chittick seconded the motion. Motion carried 7-0.
District Insurance RFP
Superintendent Schneider introduced the District Insurance Request for Proposal and noted the due date for the return of the Insurance Agent RFP was Monday, April 20, 2020. All three local insurance agencies submitted packets for consideration of the Board. This agenda item is for discussion of process and timing of a decision is necessary for the Board to evaluate the submissions and decide on the agency to provide these services. Superintendent Schneider recommended either a subcommittee of the Board or the total Board complete the process. The Board discussed the two different approaches. The preference of the Board is that the total Board score the returned RFP’s and then a conversation and decision at a Future Board Meeting. The Board is asking for 4 weeks to review the RFPs, which takes the discussion to the June 8th Board Meeting, at the earliest. Swartzentruber will send the RFP documents and the scoring document to the Board so they can complete their individual reviews.
Board President Marianne Schneider drew the Board’s attention to the schedule for Superintendent Schneider’s pay package for the upcoming year. Current salary is $167,675 with a total package of $217,214. It is recommended that the Superintendent’s compensation package be increased by 3.06%, which is the same as all other District Staff for the 2020-2021 School year. This would raise his salary to $172,995 and total package to $223,859. The total package change is 3.06%.
Denise Chittick moved to approve the Superintendent Compensation Package to $223,859, a 3.06% increase for the 2020-2021 School Year as recommended. Mary Allred seconded the motion. Motion carried 7-0.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, May 11, 2020, at 7:00 p.m. at the Central Office Community Room. Agenda items to include: Nothing noted at this time; Items will be reviewed for inclusion.
The meeting adjourned at 8:49 p.m.