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April 8, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 8, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick (arrived at 6:19pm), Gerry Kahler, Jodi Meader, and Marianne Schlabach.

Board members absent:  Gabrielle Frederick (arrived at 6:19pm), Jeremy Pickard and Emily Uhl.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented noted.  Seconded by Denise Chittick.  Motion carried 4-0.

Denise Chittick moved to appoint Jodi Meader chair of the Work Session and to relieve the current meeting chairperson of their chair duties until the Business Session.  Seconded by Gerry Kahler.  Motion carried 4-0.

WORK SESSION

English Language Learners (ELL) Program

Nicholas O’Brien, ELL Program Teacher to present an update to the ELL Program.  There is a total of 34 students in K-12.  The District uses a 3-part model using Sheltered English, Push in English Support, and Pull Out Program with highest level support as Sheltered English leading to lowest level support as Pull Out Program.  He also discussed Translation Support, Community Outreach, Instructional Support, and Multi-cultural Classroom Experience.  The latter is the newest focused effort for the program.  Five years ago there were 5 students in the program, which makes the growth for the District intriguing.  The Board asked questions about ELL for additional detail and clarification.

Gabrielle Frederick joined the meeting during this presentation at 6:19pm.

Culture & Diversity Committee Presentation

Nicholas O’Brien introduced the two Junior Exchange Students who presented about their homes and impressions of their experiences in the US.  Eliza is from Indonesia where she would be a senior.  She shared about school in Indonesia and how it differs from Mid-Prairie, and finished with an overview of Indonesia.  Altynai is from Kyrgyzstan in the heart of Central Asia.  She shared about her life and her culture. 

Middle School Presentation – This is tabled to a future meeting.

School Board Policies Review Process/Timeline – Moved to the end of the meeting.

Graduation – Moved to the end of the meeting.

Board Development and Inservice Activities – Moved to the end of the meeting.

Announcements and Suggestions for Next Agenda– Moved to the end of the meeting.

Return the meeting to the Chair

Gabrielle Frederick moved to return the chair responsibilities to Board Vice-Chair, Marianne Schlabach. Gerry Kahler seconded.  Motion carried 5-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 25, 2019;

Finance Report

The Finance Report for March 2019;

Payment of Bills

The bills as listed for April 8, 2019, Hills Bank ACH Transactions for March 2019 and Prepaid Bills for Mach;

Open Enrollment Requests

Rachel Wilson requests Tucker Flynn (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2019-20 School Year;

Tim and Lauren Thomsen request Cora Thomsen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from XX Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Ron Swartzendruber, MS Boys Track Coach, $2.142.00 per season;

Contract issued to Aaron Fleming, MS Girls Assistant Track Coach, $2,177.00 per season;

Contract issued to Hannah Mougin, 2nd Grade Teacher, $38,464.00 per annum for the 2019-2020 School Year;

Resignation of Shar Greiner, HS Associate, $13.37 per hour, effective March 22, 2019;

Fundraising Requests – None presented for approval

AEA Cooperative Purchasing Agreement for 2019-2020

The cooperative purchasing agreement for Nutrition Items and School Supplies is approved for next school year.

Acknowledgement of Assignment from Bankers Trust Company to UMB Bank

The appointment of UMB Bank as the successor bond escrow agent to Bankers Trust Company is acknowledged and approved pending the finalization of the acquisition of Bankers Trust Company by UMB Bank in June of 2019.

Approve Bids for Chromebooks and iPads

The bid for 100 iPads to replace obsoleted units total $49,690.00 and the bid for 100 Chromebooks to replace obsoleted units total $33,660.00.

Gabrielle Frederick seconded the consent items.  Motion carried 5-0.

Finance

Hills Bank Presentation

Superintendent Schneider and Business Manager Swartzentruber introduced the Hills Bank Team of Christopher Moen, Matt Mautino and Angela Langstraat to present on an investment portfolio strategy.  With interest rates rising over the past few months, there has been thought given to ways to increase the yields on cash on hand with minimal to no detriment to the corpus value of assets held.  The Board asked Hills Bank to create an investment management agreement for consideration at a near future meeting.

Chapter 28E Lease Agreement – Wellman Parkside Activities Center

Superintendent Schneider introduced this item.  The three year lease with the City of Wellman and the YMCA of Washington County for the use of the Parkside Activities Center is up for renewal at an annual rate of $10,000 per year, half of which goes to the City and half to the YMCA.  This represents an increase from the previous 3-year lease of $4,000 per year and is equal to the same agreement paid for the use of the Kalona Recreation Center. 

Gabrielle Frederick moved to approve a Chapter 28E three-year lease with the City of Wellman and the YMCA of Washington County to pay $10,000 per year as presented.  Jodi Meader seconded the motion.    Motion carried 5-0.

MPEA Compensation Agreements for 2019-2020

Superintendent Schneider shared that the IBB agreed to propose a total package increase for the 2019-2020 School Year of 3.06%--one percent above the new money percentage signed by the governor in February of 2019 for Teachers and 3.08% for Support Staff—the 0.02% higher is due to rounding within the software.  The MPEA Association ratified this proposal on Thursday, April 4, 2019.  It is recommended that the School Board also consider ratification of the package increase.

Gabrielle Frederick moved to approve 2019-2020 Compensation Agreement for Teachers as presented that includes a 3.06% overall package increase and a 3.08% overall package increase for Hourly Support Staff as presented .  Denise Chittick seconded the motion.    Motion carried 4-0.  Gerry Kahler abstained.

Principal and Director, Central Office and HSAP Compensation for 2019-2020

Superintendent Schneider recommends a similar total package increase for the 2019-2020 School Year of 3.06% for Administrators, Directors and Central Office Staff.  This follows the recommended increase for teachers as discussed in the previous agenda item.  The recommendation also includes step increases for 3 of the Administrators and Directors as written in their contracts for the Administrators and in recognition of progress for the Director.  It is noted that HSAP is still working on their proposed increases with wage portions being very similar to Teaching Staff wage increases within the District.  HSAP will most likely be on the agenda at the next School Board meeting.  

Gabrielle Frederick moved to approve 2019-2020 Compensation Agreement for Administrators, Directors and Central Office Staff as presented that includes a 3.06% overall package increase.  Jodi Meader seconded the motion.    Motion carried 4-0.  Gerry Kahler abstained.

Second Reading Board Policy #407.1 Licensed Employee Resignation

Superintendent Schneider reviewed the revised policy verbiage that passed on first reading at the February 25, 2019, meeting.  The verbiage includes two incentives based on dates for resigning by April 1st of each year and then by April 15th of each year with the amounts for each date to be set annually.

Denise Chittick moved to approve Board Policy 407.1 Licensed Employee Resignation on Second Reading as presented.  Gabrielle Frederick seconded the motion.    Motion carried 5-0.

Approve Licensed Employee Non-Renewal Incentive

Superintendent Schneider recommended that based on the passage of the revised Board Policy 407.1, the early incentive amount prior to April 16th be set at $500 for the School Year Ending 2018-2019.

Gabrielle Frederick moved to approve the recommended incentive of $500 for resignations prior to April 16th for Board Policy 407.1.  Denise Chittick seconded the motion.    Motion carried 5-0.

Work Session

Completion of Unfinished Work Session Items

School Board Policies Review Process/Timeline

Superintendent Schneider updated the Board on ideas about streamlining the review of Board Policies. He asked for thoughts and discussion on the streamlined process of getting the list of policies to focus discussion at the meeting.  Request for discussion of specific policies prior the School Board meeting in which the policy section is to be discussed could come from the Board, Superintendent, Administrators and Directors during the review sessions.  The Board agreed to try this approach to policy review.

Graduation

The Board discussed the details and logistics to the May Graduation exercises as it relates to roles of the Board.  Board members need to let Karmen Cady know the number of seats needed for their families.

Board Development and Inservice Activities

None were noted.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 22, 2019, at 6:15 p.m. at the Central Office Community Room. Suggestions for Board Agenda items included:  Two building reports – Middle School and West Elementary; Suggestions for Hour Changes for the High School; and HSAP Wage Increases.

Adjournment

The meeting adjourned at 8:01p.m.