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August 13, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 13, 2018 – 7:00 p.m.


President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Jim Hussey, Gabrielle Frederick (arrived at 7:13 p.m.), Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None; Gabrielle Frederick (arrived at 7:13 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

Public Forum

Nicky Bauerkemper from Anita, Iowa addressed the board and noted the 45 class resources to the group she represents for educational use of staff in the District in the area of Child Abuse.  She thanked Superintendent Schneider for his acknowledgement of the gift and asked him to carry it to the education sessions for the staff.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of July 9, 2018 and August 6, 2018;

Finance Report

The Finance Report for July 2018;

Payment of Bills

The bills as listed for August 13, 2018, Hills Bank ACH Transactions for month of July 2018;

Open Enrollment Requests

Mike and Melody Gearheart request Aspen Gearheart (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Claudia Oseguera requests Sarai Oseguera Aguilar (Kindergarten), attend Mid-Prairie from Columbus Community School District for the 2018-19 School Year;

Richard Muller requests Josee Muller (Grade 7), attend Mid-Prairie from English Valleys Community School District for the 2018-19 School Year;

Michelle Shalla and Keith Hostetler request Phelan Hostetler (Grade 10) attend Washington Community School District from Mid-Prairie;

Derrick and Kim Cranston request Angelina Cranston attend Clayton Ridge Community School District from Mid-Prairie;

Personnel Items

Contract issued to Mark English, Bus Driver, $22.46 per hour;

Work Agreement issued to Mark English, Light Duty Mechanic, $19.00 per hour;

Work Agreement issued to Ron Swartzendruber, HS Associate, $13.15 per hour;

Work Agreement issued to Marci Stanfield, HS General Cook, $12.99 per hour;

Work Agreement issued to Monica Wood, HS General Cook, $12.99 per hour;

Resignation of Kara Beatty, Varsity Softball Coach, $5,584 per season, effective 8/3/2018;

Resignation of Linda Newell, Van Driver, $15.67 per hour, effective 7/24/2018;

Resignation of Grace Yoder, Bus Driver, $22.96 per hour, effective 01/18/2019;

Fundraising Requests

Mid-Prairie Student Boosters requests approval to raise funds through Annual Color Run from current to October 6, 2018 for continued improvement of student learning experiences and projects;

Morningside College Agreement for Internship, Field Experience, or Practicum Courses – Approval recommended and requested

Performance Therapies Agreement for 2018-2019 – Approval recommended and requested.

Denise Chittick seconded the consent items.  Motion carried 6-0.

Short and Long Term Planning

Presentation by the Community Committee on Volunteers

President Jeremy Pickard welcomed the committee co-chaired by Ryan Schlabaugh and Jack Seward to discuss their process, discussions and outcomes.  Jack Seward presented on behalf of the community committee.  He focused on the process of the 30 participants on the committee and spent time discussing the revised policies.  The committee recommends a number of significant changes to the current policies for consideration of the School Board.  Questions were asked by the Board of the Committee, and Staff Participants of the committee for clarification of definitions and policy language.  Discussion of whether the background checks should be every two years or every three years as 903.2 language was every 2 years.

Gabrielle Frederick arrived during this agenda item at 7:13 p.m.

First Reading of School Board Policies #402.2, Child Abuse; #903.1 Community Groups; #903.2 Volunteers; and #903.3 Visitors

Committee Co-Chair Jack Seward presented the revised policies for consideration by the School Board.

Jim Hussey moved to approve on first reading Policy 903.2 Volunteers as presented with the Green portion stating the background check will be covered by the District with donation accepted.  Gabrielle Frederick seconded the motion.    Motion carried 6-1.  Jodi Meader voted no.

Gabrielle Frederick moved to approve on first reading Policy 903.3 Visitors as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Marianne Schlabach moved to approve on first reading Policy 903.1Non-School Sponsored Community Groups as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Jodi Meader moved to approve on first reading Policy 402.2 Child Abuse Reporting as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

District Facilities Report

Superintendent Schneider and Lead Custodians Mike TeBockhorst-East Elementary; Bud Juilfs-High School; Jordan TeBockhorst-West Elementary; and Mark Kleese District Ground and Washington Township Building, and Maury Gallagher Shared Facilities Director with Clear Creek Amana presented the District Annual Facilities Report on condition of the facilities, projects completed over the summer, and future projects planned.  The board thanked the Custodians for the Facilities Report and accepted the report.


Public Hearing – 8pm – Instructional Support Levy

Board President Pickard opened the Public Hearing for comment on the Instructional Support Levy Proposed Action to be taken by the Board.  No one spoke.  Pickard closed the Public Hearing at 8:03pm.

Instructional Support Levy Resolution

Superintendent Schneider introduced the Levy Resolution to the Board.  This resolution allows the District to take the next steps to continue the Instructional Support Levy for another 5 years. During the next 28 days—to September 10, 2018, the Public can petition for a Special Election to decide if this continues.  If not the resolution will then become effective on September 11, 2018 for continuance on July 1, 2019.

Jim Hussey moved to approve the Instructional Support Resolution as presented by reading and summarizing from the resolution 081318.  Gabrielle Frederick seconded the motion.

Roll Call Vote    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                          Jodi Meader                      - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                          Emily Uhl                           - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

2018 2019 Depository Resolution

Superintendent Schneider presented the board with the annual required resolution on District Bank Depositories and limits and recommended the resolution for approval.

RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220.  The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.


                                                                Location of          Maximum Balance           Maximum balance in

Depository name                             Home Office      effect under prior            effect under this             

___________________             __________     resolution                           resolution                   .                                  

Bankers Trust Co. N.A.

(ISJIT)                                                    Des Moines          5,000,000                             5,000,000

Hills Bank Kalona                              Hills                        10,000,000                           10,000,000

Federation Bank                               Wellman                5,000,000                             5,000,000

CBI Bank & Trust                               Kalona                    2,000,000                             2,000,000

Gabrielle Frederick moved to approve the resolution as presented by reading from the resolution 08131801.  Jodi Meader seconded the motion.

Roll Call Vote    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                          Jodi Meader                      - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                          Emily Uhl                           - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

Flexibility Account Spending

Superintendent Schneider discussed the passage of the law in the 2017 legislative session effective for July 1, 2018.  As the District has unspent funds in two area, it is recommended that Public Hearing be set via Public Notice to call for a Public Hearing on August 27, 2018 at 8:00p.m. to gather input on the creation of Flexibility Accounts.

Jodie Meader moved to set Public Hearing date at 8pm on August 27, 2018 at 8:00p.m.  Denise Chittick seconded the motion.  Motion carried 7-0.

Board Development and Inservice Activities

Work Session on August 6th at Muscatine Community College with Board and Administrators was reviewed.  Board and Staff noted their appreciation for the session.

IASB Convention is November 14th through 16th.  Normally, the Board goes together for the middle day of the convention.  It was suggested that members check calendars and begin to plan for attending the session in November.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 27, 2018, at 7:00 p.m. at the Central Office Community Room.  Next Meeting will include:  School Board Policy Review, and Flexible Accounts Public Hearing.

Jim Hussey announced his intention to resign from the School Board after 19 years of service with a letter dated August 13, 2018.  No final date has been set for when this resignation will become effective.  It was discussed that a specific date may be best at the August 27, 2018 School Board meeting and initiated by Mr. Hussey.


The meeting adjourned at 8:35p.m.