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August 14, 2017

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 14, 2017 – 7:00 p.m.


President Jeremy Pickard called the meeting to order.

Board members present:   Jim Hussey, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Gabrielle Frederick, George Schaefer and Jeremy Statler.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 4-0.

Public Forum

No one spoke.

Consent Items

Jim Hussey moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of July 10, 2017;

Finance Report

The Finance Report for July 2017 and the modified Finance Report for June 2017 with Accruals;

Payment of Bills

The bills as listed for August 14, 2017, Hills Bank ACH Transactions for July 2017; July 31, 2017 CAO/ALC Construction Draw and prepaid bills;

Open Enrollment Requests

Michael and Abigail Holeton request Sevrin Holeton (Kindergarten), attend Mid-Prairie West Elementary from Keota Community School District for the 2017-18 School Year;

Beth Humble requests Landon Humble (Grade 4), attend Mid-Prairie West Elementary from Williamsburg Community School District for the 2017-18 School Year;

John and Rebecca Park request Andrew Park (Kindergarten), Hannah Park (Grade 5), Rachel Park (Grade 1), Sarah Park (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2017-18 School Year;

Angie Robertson requests Will Robertson (Kindergarten) attend Highland Community School District from Mid-Prairie;

Taylor Ehlinger and Jesse Starr request Addison Starr (Kindergarten) attend Washington Community School District from Mid-Prairie;

Personnel Items

Resignation of Jeremy Kleese, Middle School Special Ed Associate, $13.47 per hour, effective August 1, 2017;

Resignation of Sarah Leonard, 7th Grade Girls Basketball Coach, $ 2,417.00 per season, effective August 8, 2017;

Fundraising Requests

FCCLA requests approval to raise funds by selling Homecoming T-shirts from August 28th to September 5th to be used for Chapter projects, service projects, and service to MP Students;

MP Speech requests approval to raise funds through a Garage Sale on August 11th and 12th for additional funds for Speech Contests in 2017-18 School Year;

MP Volleyball requests approval to raise funds through the on-line fan apparel store from August 9th to August 29th to be used for varsity warmups, team banner, senior banners, and volunteer assistant compensation;

National Honor Society requests approval to raise funds by selling MP Spirit Driveway Stamps from August 23rd to September 30th to be used for NHS banquet facility rental;

OTHER Additional Items

Purchase of 2014 Ram 2500 SLT Pickup Truck for use by District Custodian for Buildings and Grounds from Capper Automotive in the amount of $25,200;

Approve the Performance Therapies Agreement for 2017-2018 Fiscal Year for Athletic Training;

GASB 45 Actuarial Valuation Services Agreement with the Iowa Association of School Boards for the 2016-2017 Fiscal Year;

GASB 75 Actuarial Valuation Services Agreement with the Iowa Association of School Boards for the 2017-2018 Fiscal Year;

Marianne Schlabach seconded the consent items.  Motion carried 4-0.

Special Presentations

Community Use of Facilities

A representative from the Mid-Prairie Council of churches, Deacon Derick Cranston was present to inquire if the Community Use of District Buildings, Sites, Equipment & Vehicles Policy 905.1 could be reviewed and or modified to be broadened from inclusion of only School Activities.  A letter dated August 14, 2007 was read by Cranston of Holy Trinity Catholic Church.  Board Members asked questions.  Concern is for the recreational and club sports teams practicing on Wednesday nights and the use of School Facilities.  The Board will take this concern under advisement and begin to collect input from other groups to determine if a change to Policy 905.1 should be made.

District Insurance Program Review

Gary Fisher, Owner of Fisher Insurance Agency and Agent for the insurance programs of the District was present to provide an update of the Worker’s Compensation insurance program results and discuss injury and liability risks.  Worker’s Compensation experience at Mid-Prairie is excellent.  The District is experiencing an 11% reduction from the standard insurance rates, or about $12,000 this year in premium.  He presented a step stool to the Superintendent and each Building Principal to underline the importance of using proper equipment when staff need to climb to accomplish a task.  He highlighted Iowa Legislation passed effective July1, 2017, and some of the changes related to revised rights for Worker’s Compensation for employers and employees.

Student Learning

District Needs Assessment

Superintendent Schneider welcomed Angela Lamb and Emily Uhl to provide an overview of the District Needs Assessment that was undertaken in the Spring of 2017.  They highlighted items from the 23 page Executive Summary document as provided on the Board document site.

Teacher Professional Learning – Micro-credentialing

Kristan Hunter, Curriculum Learning Leader for the District, presented on the Micro-credentialing process that is planned for the 2017-18 School Year.  This will be a pilot program.  She touched on What, Why, and How of Micro-credentialing and taking it forward for educators at Mid-Prairie.  The focus this school year will be on Blended Learning—the instructional framework that allows teachers to design personalized learning for students.  She introduced various requirements, demonstration of mastery of the skill, and recognition of teachers.

Grant Wood AEA Director District Convention

Grant Wood AEA has experience a board member vacancy for the seat of Director of District 6.  Mid-Prairie is represented by this District.  Candidates for the vacated Director term through 2019 are sought.  A filing due date of August 25, 2017 for interested candidates has been announced.  The convention date to elect a new Director is set for September 5, 2017 at the Washington Community School District Central Office.  Mid-Prairie must send a School Board Member as a representative to vote with the approved resolution and the ballot in hand.  A representative is needed for this meeting and should be chosen at the August 28, 2017 meeting.


Assistant Dance Coach

Superintendent Schneider noted that there are a higher number of students out for the High School Dance Team.  With the increased numbers there is a need for an Assistance Dance Coach for this school year. 

Jim Hussey moved to approve the one year position of Assistant Dance Coach at the High School for the 2017-18 School Year.  Jodi Meader seconded the motion.    Motion carried 4-0.

28E Agreement with Morning Sun Community School District

Superintendent Schneider noted the Hiring of Nathan Carlson as the half-time Dean of Students for Mid-Prairie High School and the half-time Principal at Morning Sun Elementary School.  The sharing arrangement does not generate any sharing revenue.  The cost of the principal position at Morning Sun will be borne by them at $47,926.20.  Mid-Prairie holds Carlson’s contract for both positions.  His Dean of Students position at Mid-Prairie High School was approved at the July 10, 2017 meeting.

Marianne Schlabach moved to approve the 28E Agreement to share the Mid-Prairie High School Dean of Students and the Principal of Morning Sun Elementary School as presented.  Jim Hussey seconded the motion.    Motion carried 4-0.

Depository Resolution for 2017-2018 School Year

Superintendent Schneider presented the board with the annual required resolution on District Bank Depositories and limits and recommended the resolution for approval.

RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220.  The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.

                                                                Location of          Maximum Balance           Maximum balance in

Depository name                             Home Office      effect under prior            effect under this             

___________________             __________       resolution                          resolution                   _                                  

Bankers Trust Co. N.A.

(ISJIT)                                                    Des Moines          5,000,000                             5,000,000

Hills Bank Kalona                              Hills                        10,000,000                           10,000,000

Federation Bank                               Wellman                5,000,000                             5,000,000

CBI Bank & Trust                               Kalona                    5,000,000                             2,000,000

Jim Hussey moved to approve Depository Resolution 081417 for the 2017-2018 School Year as presented and read by him.   Jodi Meader seconded the motion.

Roll Call Vote:    Jodi Meader                       - yes

Gabrielle Frederick          - absent

Jim Hussey                          - yes

                                Jeremy Statler                   - absent

Jeremy Pickard                 - yes

Marianne Schlabach       - yes

                                George Schaefer              - absent

Motion carried 4-0.

Board Development and Inservice Activities

IASB Employee Relations Conference – October 17, 2017 in Altoona, Iowa

Board Members are encouraged to let Board Secretary Swartzentruber know if you would like to go to the event so registration can be completed.

IASB School Board Member Orientation Workshops

There are two workshop dates.  The first is Tuesday, October 10, 2017 from 6-8:30pm at Mt. Pleasant Schools. The second is Wednesday, October 25, 2017 from 6-8:30pm at Clear Creek-Amana Schools.  Registrations will be done by Board Secretary Swartzentruber.  New board members are encouraged to attend and communicate with Swartzentruber.

IASB Convention – November 15-17, 2017, in Des Moines

At this year’s convention, Mid-Prairie will present.  Jim Hussey discussed the idea of the Mid-Prairie presentation, most likely in the form of a panel of board members and administrators.  Board Members are encouraged to attend this annual even and should communicate with Swartzentruber.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 28, 2017, at 7:00 p.m. at the Central Office Community Room.  At the next meeting:  Visit the facilities; gather information on use of facilities and students impacted as part of the MP Council of Churches concern raised at tonight’s meeting;  and discussion on the long trips for athletics due to conference participation.

Including Administrative Reports with Announcements

Principal Jay Strickland presented an update for the High School. Highlights included: There has been a lot of moving of offices within the building as part of the new High School Offices; Special Education has been more centralized; the two Leadership teams were brought in to discuss ideas to advance the High School and energy.

Principal Robin Foster presented an update for East Elementary.  Highlights included: Anticipating near 280 students in K-2; new staff are getting ready; Monday is the ice cream social; schedules were the focus in June for both East and West Elementary;

Principal Marc Pennington was not in attendance.  No update was provided for the Middle School;

Principal Bill Poock presented an update for West Elementary and the District’s Preschools.  Highlights included:  Working on state assessments and changes to platforms mandated by the State for both East and West Elementary Schools; Early Childhood Education has 101 students enrolled; enrollment is approximately 270 students in Kindergarten, Third Grade, and Fourth Grade;

Principal Amy Shalla presented an update for the Alternative Learning Center and Special Education interests of the District.  Highlights included: CPI Training with staff starting last week, started with all bus drivers then 8 new staff today, and finally 109 people on refresher training in the next 3 days; 16 students will be starting at the Alternative Learning Center;

Superintendent Schneider reported that new teachers start with on-boarding tomorrow; Wednesday the support staff will join them; Transportation Open House will be this Wednesday evening in the All-purpose Room at the High School; This Friday will be the all staff meeting.

Appreciation expressed:   Board President thanked the Administration for their hard work and coordination of all of the changes since the Spring.  He also asked the Administrators to pass along their gratitude to their staff/teams on behalf of the School Board.


The meeting adjourned at 8:45p.m.