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August 26, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Initial Gathering at Home School Education Center, 1592 Angle Rd SW, Kalona, IA 52247

Business Meeting at Mid-Prairie Middle School Library, 713 F Avenue, Kalona, IA  52356

August 26, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

Vice President Marianne Schlabach called the meeting to order at the Home School Education Center in the absence of President Jeremy Pickard.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick (arrived at 6:19 p.m. at the Home School Education Center), Jeremy Gugel, Jodi Meader, Jeremy Pickard (arrived at the meeting at 7 p.m. at the Mid-Prairie Middle School), and Marianne Schlabach.

Board members absent:  Gabrielle Frederick (arrived at 6:19 p.m.), and Jeremy Pickard (arrived at the meeting at 7 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

WORK SESSION

Tour of the Home School Education Center

(Gabrielle Frederick arrived at 6:19 p.m. at the Home School Education Center),

The Board toured the building led by Rachel Kerns, Home School Director and Mark Kleese, Lead Custodian.  The Board then traveled by personal vehicles to East Elementary.

Tour of the Mid-Prairie East Elementary Building

The Board toured the building led by Robin Foster, Principal and Mike TeBockhorst, Lead Custodian.  The Board then traveled by personal vehicles to Mid-Prairie Middle School. 

Tour of the Mid-Prairie Middle School Building

The Board toured the building led by Marc Pennington, Principal and Gary Dawson, Lead Custodian.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

(President Jeremy Pickard arrived at the start of the Business Meeting at 7 p.m.)

BUSINESS MEETING

Location:  Mid-Prairie Middle School, Kalona, IA 52247

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of August 12, 2019;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for August 26, 2019, and prepaid bills;

Open Enrollment Requests

Carey and Alexie Tandy request Hannah Tandy (Grade 9), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Mike and Chrissy Miller request Brett Miller (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Anna Davila requests Justin Watkins (Grade 2), Isaiah Watkins (Grade 5), Joshua Watkins (Grade 6), and Michael Watkins (Grade 8), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Kyna Schulz requests Mereda Schulz (Alternative Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2019-20 School Year;

Oralia Espinoza requests Ethan Vazquez (Grade 1) attend Highland Community School District from Mid-Prairie;

Daniel Dickerson requests Ariel Dickerson (Grade 10) attend Washington Community School District from Mid-Prairie;

Personnel Items

Work agreement issued to Kristen Thomas, High School Associate, $13.40 per hour;

Work agreement issued to Erin Campbell, High School Associate, $13.40 per hour;

Work agreement issued to Kaytlin Chalupa, West Elementary Associate, $13.40 per hour;

Contract issued to Sarah Holtkamp, 8th Grade Volleyball Coach, $2,070.00 per annum;

Fall Volunteer Coaches:

Justin Barthelman, High School Football Assistant Coach; $1,700 from Football Resale

Mark Dalton, High School Football Assistant Coach; $1,700 from Football Resale

Daniel Hershberger, Middle School Football Assistant Coach; $1,500 from Football Resale

Daren Lambert, Football Assistant Coach; $2,200 from Football Resale

Derek Yoder, Football Assistant Coach; $2,200 from Football Resale

Jessica Bender, Volleyball Assistant Coach; $500 from Volleyball Resale

Lynette Poll, Volleyball Assistant Coach; $500 from Volleyball Resale

Fundraising Requests – None presented;

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Second Reading—School Board Policies—800 and 900 Series

Board President Pickard noted the Policies Series 800 and 900 were passed on First Reading at the August 12, 2019 meeting.  The floor was opened for further discussion and questions by Board members. Nothing was added.

Gabrielle Frederick moved to approve Board Policies in Series 800 and 900 on Second Reading as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Second Reading—School Board Policies—203, 206.2, 307, 405.2, 501.5, 505.5, 603.1, 903.6

Board President Pickard noted the “orphaned” policies and the Matching Fund Policy 903.6 were passed on First Reading at the August 12, 2019 meeting.  The floor was opened for further discussion and questions by Board members. CONTENT.

Marianne Schlabach moved to approve the following Board Policies 203, 206.2, 307, 405.2, 501.5, 505.5, 603.1, and 903.6 on Second Reading as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Finance

Revenue Purpose Statement Resolution

Superintendent Schneider shared that subsequent to the extension of the date of the penny sales tax (SAVE) date to January 1, 2051 it has been recommended that the District’s Revenue Purpose Statement for the SAVE Fund be extended as well.  In order to do the extension, a ballot measure must be brought to the voters.  The requested resolution action this evening would allow this to be put in place and included on the ballot of the November 5, 2019 election.  The resolution presented includes the Approval of the Revenue Purpose Statement, Ordering an Election on a Revenue Purpose Statement, and Ordering the Publication of a Notice of Election.  The Board discussed the resolution, language and its overall intent.

Denise Chittick moved to approve the resolution as presented by reading portions of the resolutions, in particular, as follows:

I move to adopt the RESOLUTIOIN APPROVING THE REVENUE PURPOSE STATEMENT, ORDERING AN ELECTION ON A REVENUE PURPOSE STATEMENT TO AUTHORIZE EXPEDNDITURES FROM REVENUE RECEIVED FROM THE STATE SECURE AN ADVANCED VISION FOR EDUCATION FUND, AND ORDERING THE PUBLICATION OF A NOTICE OF ELECTION.

Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - yes

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 7-0.

Voted Physical Plant and Equipment Levy Resolution

Superintendent Schneider shared that the Voted Physical Plant and Equipment Levy (PPEL) currently in place will expire on June 30, 2021—in Fiscal year 2020-2021. If the voters approve the extension of the levy will be an additional 10 years to June 30, 2031.  The language proposed for the ballot regarding the extension is not to exceed $1.20 per $1,000 of appraised value for property owners within District boundaries, and the authority to impose an income surtax not to exceed 6% of the income tax payers who are residents of the District. In order to do an extension an election ballot measure must be brought to the voters.  The requested resolution action this evening would allow this to be put in place and included on the ballot of the November 5, 2019 election.  The resolution presented includes Ordering an Election on the Question of Continuing to Levy and Impose a Voter Approved PPEL, and Ordering the Publication of a Notice of Election.  The Board discussed the resolution, language and its overall intent.

Denise Chittick moved to approve the resolution as presented by reading portions of the resolutions, in particular, as follows:

I move to adopt the RESOLUTION ORDERING ELECTION ON THE QUESTION OF CONTINUING TO LEVY AND IMPOSE A VOTER APPROVED PHYSICAL PLANT AND EQUIPMENT PRPERTY TAX AND INCOME SURTAX.

Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - yes

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes

                        Jeremy Gugel                     - yes

                        Denise Chittick                   - yes

Motion carried 7-0.

Nutrition Program – Head Cooks/Nutrition Director

Superintendent Schneider discussed possible changes to the management structure of the Nutrition Program of the District.  The discussion of the agenda topic was to inform the board, communicate general thought and process, and to determine if the Board might be supportive of continued discussions.  The Board asked questions with respect to services, costs, and structure.  There will be further opportunity for questions and discussions as these possibilities develop.

Set Matching Funds per Policy 903.6

With Policy 903.6 passing on Second Reading this evening as noted in the minutes, above, Superintendent Schneider noted is proposal to make available $30,000 of matching funds available to the 3 District Booster Groups for the 2019-2020 Fiscal Year.  It has been $25,000 for some time, meaning the recommendation would be an increase from prior years.  He asked for Board input and counsel on this proposed amount.  The Board asked questions for clarity on administration. 

Gabrielle Frederick moved to approve the matching fund amount of $30,000 as presented for the 2019-2020 Fiscal Year.  Denise Chittick seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, September 9, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Tours of West Elementary, High School, and Alternative Learning Center; Public Hearing on the Refinance of Bonds and consideration of subsequent action; IASB Delegate selection for IASB Annual Convention.

Announcements include:  Denise Chittick will be the Chair of the Work Session of September 23, 2019

Adjournment

The meeting adjourned at 7:51 p.m.