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August 27, 2018

Mid-Prairie Community School District     

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 27, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Jim Hussey (arrived at 7:02 p.m.), Chuck Freeman, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Jim Hussey arrived at 7:02 p.m.

Also Present:  Mark Schneider, Jeff Swartzentruber

Jodi Meader moved to adopt the agenda as presented. Seconded by Denise Chittick.  Motion carried 6-0.

Public Forum

No one spoke. (Jim Hussey arrived at 7:02pm)

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Payment of Bills

The bills as listed for August 27, 2018 and prepaid bills;

Open Enrollment Requests

Mark and Bethany Lingard request Maudette Lingard (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2018-19 School Year;

Jessica Mumford requests Ryder Bunting (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2018-19 School Year;

Randy and Lisa Schnoebelen request Levi Schnoebelen (Grade 10), attend Mid-Prairie from Highland Community School District for the 2018-19 School Year;

Zack Johnson and Katherine Kalbach request Vivian Johnson (Grade 1), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Leon and Robin Schrock request London Schrock (Grade 10), and Luke Schrock (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

Patrick and Sarah Leonard request Jacob Leonard (Grade 12) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Cherie Miller, West Elementary Associate, $13.15 per hour;

Work Agreement issued to Dixie Conrad, West and East Elementary Schools Associate, $13.15 per hour;

Work Agreement issued to Lisa Steckly, Middle School Associate, $13.15 per hour;

Work Agreement issued to Sarah Gerst, High School Associate, $13.15 per hour;

Hourly Contract issued to Rachelle Jenkins, HSAP Parent Education Math Support, $25.00 per hour;

Fundraising Requests

Prom Committee requests approval to raise funds through the sale of Schwan’s food from September 17th to November 7th for use to host the Prom event in the Spring of 2019;

MP Band and Choir requests approval to raise funds through the sale of cookie dough from August 28th to September 12th for the Spring 2019 New York trip;

FFA Trip to National FFA Convention, Indianapolis, Indiana, October 23-26, 2018 – Approval for an out of state trip for FFA;

Marianne Schlabach seconded the consent items.  Motion carried 7-0.

Short & Long Term Planning

Second Reading – School Board Policies 402.2 Child Abuse; 903.1 Community Groups; 903.2 Volunteering 903.3

Superintendent Schneider reviewed the policy documents with the changes noted after the first reading.  Board President Pickard asked for questions and discussion.  Jodi Meader stated why she voted no at first reading of 903.2 as she thought 3 years was more reasonable than 2 years on renewal of background checks for volunteers.  After passage of the revised policies, the Board again expressed their great appreciation for the work of the community committee.

Gabrielle Frederick moved to approve on second reading Policy 402.2 Child Abuse Reporting as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Jodi Meader moved to approve on second reading Policy 903.1 Non-School Sponsored Community Groups as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Denise Chittick moved to approve on second reading Policy 903.2 Volunteers as presented.  Jim Hussey seconded the motion.    Motion carried 7-0.

Gabrielle Frederick moved to approve on second reading Policy 903.3 Visitors as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Employee Handbook

Superintendent Schneider discussed the need for an extensively revised Employee Handbook due to the change in Iowa law surrounding the streamlined collective bargaining legislation.  He also shared the two Master Contracts for Certified Staff and Classified Staff noting the changes and the three year length of each of the arrangements.  The Staff Handbook is presented for use by all employees.  He asked for questions and comments from the Board.  The Board asked questions for clarification on a number of items.  No action is required as this is an administrative function.

Finance

Public Hearing

Board President Pickard Opened the Public Hearing for Flexibility Accounts at 8:00pm.  No one spoke.  Pickard closed the Public Hearing at 8:04pm.

Business Manager Swartzentruber discussed the law passed by the Iowa Legislature which created provision to transfer certain unspent categorical funds to Flexibility Accounts for spending in subsequent Fiscal Years.  The first step in this process is to announce the District’s intentions via this Public Hearing for input and comment.  The Public Hearing Notice is included with the School Board packet on the Board website.  The spending parameters are proposed to be virtually the same as the Instructional Support Levy.  This means the hearing is on a resolution to expend funds from district’s Flexibility Account stated as, “Moneys received by the District for the Instructional Support Program may be used for the purpose of maintaining educational services including new textbooks, instructional materials, student health services, technology personnel, software, equipment less than $500, funding ongoing programs, meeting standards of accreditation of Iowa school districts, and implementing generally accepted accounting principles, including maintaining adequate spending authority and cash reserves.” These funds, in the range of amounts of $40,000 to $30,000 from Home School Assistance and $2,000 to $500 from Teacher Professional Development, were estimated to be unexpended and unobligated from the Home School Assistance Fund and the Teacher Quality Professional Development categorical funds.  Final numbers will be known at the time of the filing of the Certified Annual Report due to the Iowa Department of Education on September 15, 2018.  The Board discussed this concept and asked questions of Superintendent Schneider and Business Manager Swartzentruber.  A resolution will be brought after September 15, 2018.

Work Session

School Board Schedule and Format for 2018-2019

Superintendent Schneider and Board President Pickard discussed the format for the meetings for 2018-2019.  It is suggested that the Work Sessions happen at the beginning of meetings and the business/voting segments of the meeting follow the Work Sessions.  Principals would be present for both meetings in a month for the Work Session.  Start time of the meetings may be able to happen earlier if the format changes.  The Board agreed to discuss this further and look at the possibilities.

School Board Policy Review

Superintendent Schneider reviewed selected Policies in Series 400 with the Board.  Many have changed as a result of recent changes in the Collective Bargaining Legislation.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members.  Let Jeff Swartzentruber know of your intention to attend.  He will complete registration(s) and arrange for transportation.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– This conference is open for registration and attendance by Board Members.  The Board has attended together on the middle date each year.  There is a need for someone to attend the delegate session on November 14th.  Let Jeff Swartzentruber know of your intention to attend.  He will complete registration(s) and arrange for transportation.

Announcements and Suggestions for Next Agenda

The Board recognized Jim Hussey for 19 years of service as tonight’s School Board meeting is his last per his resignation dated August 20, 2018.  The Board will need to name a replacement by September 12, 2018.  A Public Notice will be published in The News over the next two weeks with a need to appoint a replacement by the September 10th meeting.

The Board expressed appreciation to Jim for his dedication and service.  He was presented with a plaque and a lifetime pass to Mid-Prairie events.

The next regular Board meeting will be on Monday, September 10, 2018, at 7:00 p.m. at the Central Office Community Room.  Next meeting items include:  Annual Meeting; Presentation by the Fund for Academic Excellence; and consideration to appoint a replacement School Board member

Adjournment

The meeting adjourned at 8:22 p.m.