Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
February 11, 2019 – 6:15 p.m.
Vice President Marianne Schlabach, in the absence of President Jeremy Pickard called the meeting to order.
Board members present: Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.
Board members absent: Denise Chittick and Jeremy Pickard (arrived at 6:30p.m.).
Also Present: Mark Schneider, Jeff Swartzentruber, Robin Foster, Bill Poock, and Jay Strickland.
Gerry Kahler moved to adopt the agenda as amended for the items tabled in the Work Session and to add Preschool Options and Annual Independent Audit Report for discussion. Seconded by Emily Uhl. Motion carried 5-0.
Gerry Kahler moved to appoint Gabrielle Frederick chair of the Work Session and to relieve Marianne of her chair duties until the Business Session. Seconded by Jodi Meader. Motion carried 5-0.
Exchange Students – Tabled due to weather
ELL Program Presentation – Tabled due to weather
Culture & Diversity Committee – Tabled due to weather
School Make-Up Days Because of Weather
Superintendent Schneider noted the many days missed due to weather so far this School Year. He provided a packet of information related to the days anticipated and days missed to date. He discussed the process used to determine best ways to make up the missed days/hours. Included in that were 3 surveys (parents, teachers, and MS/HS Students). Schneider explained the options for making up time in some detail. A recommendation for the process of make-up days was presented for discussion and questions. The Board asked clarifying questions of the schedule and additional scenarios.
Jeremy Pickard arrived at 6:30p.m. during the above discussion item.
Preschool Options for 2019-2020
Superintendent Schneider introduced Elementary School Principals Poock and Foster, who discussed the planning and on-going discussions on the ways to provide Preschool for the upcoming School Year due to the growth and space needs that continue to present a need for changes for adding additional sections for Kindergarten, First Grade and Second Grade. Feedback from Preschool and Kindergarten teachers on the pros and cons of the situation was discussed along with 11 Options.
Board Member and Administrator Dialogue – This was tabled to the next meeting due to weather and time
Board Development and Inservice Activities – Moved to after the end of the Business Section of the Meeting
Return the meeting to the Chair
Gabrielle Frederick moved to return the chair responsibilities to Board Chair, Jeremy Pickard. Emily Uhl seconded. Motion carried 6-0.
Announcements and Suggestions for Next Agenda
This item was moved to the end of the meeting after the Business Session.
Public Forum– 7:15 p.m.
No one spoke.
Jodi Meader moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of January 29, 2019;
The Finance Report for January 2019;
Payment of Bills
The bills as listed for February 11, 2019, Hills Bank ACH Transactions for the month of January 2019, and prepaid bills;
Open Enrollment Requests
Teri Stone requests Bridget Stone (Grade 6), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;
Patrick and Sarah Leonard request Jacob Leonard attend Highland Community School District from Mid-Prairie;
Work Agreement issued to April Crane-Brady, HS General Cook, $13.31 per hour;
Resignation of Ellen Land, Girls Assistant Soccer Coach, $2,859.82 per season, effective January 29, 2019;
Resignation of Sarah Kos, High School Counselor, $45,338 per year, effective February 1, 2019;
Fundraising Requests – None presented for approval
Marianne Schlabach seconded the consent items. Motion carried 6-0.
School Make-Up Days Because of Weather
Superintendent Schneider noted the make-up days conversation earlier in the Work Session. A recommendation for make-up days is presented for consideration by the Board. The Board clarified the recommendation from the Work Session. This is a change to the School Calendar.
Gabrielle Frederick moved to approve plan for make-up days as presented and recommended. Jodi Meader seconded the motion. Motion carried 6-0.
Preschool Options for 2019-2020
President Pickard opened the floor for conversation by the Board about the options presented during the Work Session. Clarified Option 1, as recommended, expands Kindergarten through Grade 2 to six teaching sections—Kindergarten and Grade 1 are already six teaching sections. Option 9, while favored by a few Board members, is recognized to be a bit more disruptive.
Gabrielle Frederick moved to approve Option 1 as presented for the 2019-2020 School Year. Emily Uhl seconded the motion. Motion carried 6-0.
Set Public Hearing Date and Time for Middle School Gymnasium Walls Specifications
Superintendent Schneider continued the discussion from the last School Board Meeting as led by Shive-Hattery about the Middle School Gymnasium walls repair. A Public Hearing needs to be set for the proposed specifications, cost, and forms of contract. The date and time proposed is Monday, March 11, 2019 at 7:30p.m. The notice will then need to be published. In the meantime, the project will also be sent out for bids ahead of the Public Hearing.
Gabrielle Frederick moved to approve a Public Hearing at the Community Room of the Mid-Prairie Central Office on Monday, March 11, 2019 at 7:30p.m. for the purpose of public response on the specifications, cost, and forms of contract for the repair of the Mid-Prairie Middle School Gymnasium walls. Marianne Schlabach seconded the motion. Motion carried 6-0.
Acceptance of the Annual Independent Audit Report
Superintendent Schneider and Business Manager Jeff Swartzentruber reviewed the recently finalized Independent Audit Report for the School Year ended June 30, 2018. Swartzentruber highlighted a number of pages within the report and then focused on the Audit Comments, Recommendations and District Responses to the Audit Comments.
Marianne Schlabach moved to accept the 2017-2018 Independent Audit Report as presented. Emily Uhl seconded the motion. Motion carried 6-0.
Student Fund Activity Fund Transfer Resolution
Business Manager Swartzentruber noted the Inactive Student Activity Accounts Audit Comment. The Audit Recommendation is to determine if the groups are still active or if the accounts for the Film Club and the Win with Wellness should be closed and remaining balances be reallocated. It has been determined that the groups will be closed. Additionally, it was determined that the Librarians Club also falls as inactive for a long period of time and should be closed. As a result, a resolution #020190211 is presented for consideration to close all three accounts. The three funds recommended for transfer to the High School Student Fund are:
Film Club with $200.00 remaining fund balance;
Librarians Club with $70.49 remaining fund balance;
Win with Wellness with $1,656.18 remaining fund balance;
The High School Student Fund as the destination of the remaining funds totaling $1,926.67 is chosen because of the original location of the clubs at the High School along with the desire to keep the funds both within the High School building and to impact as many students as possible.
Gabrielle Frederick moved to approve Resolution #020190211 by reading the contents of the resolution. Marianne Schlabach seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes
Gerry Kahler - yes
Jodi Meader - yes
Jeremy Pickard - yes
Marianne Schlabach - yes
Emily Uhl - yes
Denise Chittick - absent
Motion carried 6-0.
Completion of Unfinished Work Session Items
Emily Uhl will chair the Work Session at the February 25, 2019.
Discussed moving the Business Meeting time to 7:00 p.m. going forward.
The next regular Board meeting will be on Monday, February 25, 2019, at 6:15 p.m. at the Central Office Community Room. Agenda Item: Grant Wood Induction Coaches presentation; TLC Position; 2019-2020 School Calendar may be ready for approval; rescheduling some of the missed presentations was discussed.
The meeting adjourned at 8:07 p.m.