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February 12, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 12, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

Marianne Schlabach called the meeting to order as meeting chair in the absence of both President Jeremy Pickard and Vice President George Schaefer.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, and Marianne Schlabach.

Board members absent:  Jeremy Pickard and George Schaefer.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jim Hussey moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 5-0.

Public Forum

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 8, 2018 and January 22, 2018;

Finance Report

The Finance Report for January 2018;

Payment of Bills

The bills as listed for February 12, 2018, Hills Bank ACH Transactions for January 2018; and prepaid bills;

Open Enrollment Requests

Kendall and Sue Gingerich request Gunnar Gingerich (Grade 9), attend Mid-Prairie from Highland Community School District for the 2018-19 School Year;

Justin and Breena Luers request Isaiah Luers (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Teresa Naso requests Ania Naso (Grade 6), Eviva Naso (Grade 3), and Lilia Naso (Grade 8), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Laurel Johnson requests Emma Johnson (Grade 8), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Reuben Vyn requests Jonah Vyn (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Jamie Walpole requests Alexis Walpole (Grade 5), Audrey Walpole (Kindergarten), and Hayden Walpole (Grade 3), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Heather Young requests Ainsley Young (Grade 8), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Heather Trana requests Kamden Trana (Grade 2), and Keygan Trana (Grade 5), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Personnel Items

Contract issued to Charles Rogness, Bus Driver, $22.20 per hour;

Work Agreement issued to Gary Dawson, MS Lead Custodian, $16.52 per hour;

Fundraising Requests

MP Junior Class requests approval (postdated) to raise funds with a Craft/Vendor Fair on Saturday, January 27th from 11am to 4pm to raise funds for the 2018 Post Prom Event Activities;

The Big Hawk Little Hawk Mentoring Program requests approval to raise funds through the sale of Golden Hawk key chains to students, staff and community member from March 2018 to May 2018 with the funds to be used for an annual December gift program for the program;

Gabrielle Frederick seconded the consent items.  Motion carried 5-0.

Student Learning

Assistant High School Principal/Activities Director

Superintendent Schneider and Principal Strickland discussed the rationale and progress towards establishing a combined position of Assistant High School Principal and Activities Director for the upcoming School Year.  They recommend this combined position to the Board for Fiscal Year 2018-19 and forward.  Strickland described the concept and overview of the new combined position.  The board asked questions for clarification and understanding.  This would be a new position and therefore would be advertised and approached similarly to a new principal position.  While there may be some additional financial impact, it is thought that it will not be large and will provide increased services to students both at the High School and across the District.

Gabrielle Frederick moved to approve the administrators proceed with the creation of a combined position of Assistant High School Principal and Activities Director beginning in the 2018-19 School Year.  Jim Hussey seconded the motion.  Motion carried 5-0.

Administrative Reports

Principal Bill Poock presented an extended update on MP-West Elementary School.  His focus this year is on progress and growth.  He shared a listing of many of the changes at MP-West.  One significant initiative is that each class has a daily meeting at the beginning of each day with a focus on community and culture of and within the classroom—this results in the development of deeper relationships and is observed by staff.  Additionally, new PLC teams meet weekly to coordinate common learning and a support group for teachers professionally. Expansion of a daily WIN Time for students is a deepening focus this year.  The Master Schedule has been modified to allow for larger blocks of time of focused subject and small group learning opportunities.  At the same time, there is increased recess time for all grade levels.  Implementation of Flex Friday as a time for differentiated instruction and STEM learning—he provided examples and benefits of the program.  Hawk View Teams have been implemented to distribute leadership and focus within the staff team.  A Guidance Counselor is now available 4 days per week allowing for greater involvement with students individually and in groups.  He noted areas of improvements that the teams are working on as the year progresses and identified a number of these areas.  He shared impacts he has observed in the students within the building because of the changes that have and are being implemented.  The Board asked questions of Bill and affirmed him and the team at MP-West for the progress made, on-going vision implementation, and the outcomes experienced to date.

Principal Jay Strickland presented an update for the High School. Highlights included: Pack the Gym night last Friday night was successful; scheduling for next year is full swing; and implementation of Peer Tutor roles is in the early stages;

Principal Robin Foster presented an update for East Elementary.  Highlights included:  Instructional Practices teams (IPI) are in the process of gathering data with analysis getting underway in the coming weeks;

Principal Marc Pennington presented an update for the Middle School.  Highlights included:  Freshman orientation starts in the next two weeks; and Future Problem Solvers competition started this week;

Principal Amy Shalla presented an update for the Alternative Learning Center and Special Education interests of the District.  Highlights included:  A graduate a week ago; another graduate next week; these accomplishments are exciting for the students and for the staff.

Finance

Bus Bids

Business Manager Swartzentruber discussed the bus bid process.  There was only one bidder this year as one of the bidders withdrew due to not having a viable propane option.  He recommended School Bus Sales, Inc. as the lowest bid and closest to the specifications requested.  Difference in the total bid from 2016-17 was $1,364 before trade in value.  The bid was $187,932 ($192,932 new buses – 5,000 trade-in).  Last year we traded two buses with a trade-in value of $11,700. The difference in bid prices from 2016-17 on the new buses was an increase of $682 per bus.

Gabrielle Frederick moved to award the bid for 2 new propane powered school buses to School Bus Sales, Inc., for $187,932, net after the trade-in value for bus #19 of $5,000.  Jodi Meader seconded the motion.    Motion carried 5-0.

Regular Program Budget Adjustment Resolution

For the 2018-19 School Year, Mid-Prairie qualifies for the 101% Budget Guarantee.  This happens because of the decrease in Certified Enrollment from October 1, 2016 to October 1, 2017.  In order to take advantage of the 101% Budget Guarantee, the Board must pass the resolution.

Jim Hussey made the motion “Be it resolved, that the Board of Directors of the Mid-Prairie Community School District, will levy property tax for fiscal year 2018-19 for the regular program budget adjustment allowed under section 257.14 of the Code of Iowa.”  Denise Chittick seconded the motion.

Roll Call Vote

Roll Call Vote:    Gabrielle Frederick          - yes

                           Jim Hussey                      - yes

                           Jodi Meader                     - yes

                           Jeremy Pickard                 - absent

                           Marianne Schlabach         - yes

                           George Schaefer              - absent

                           Denise Chittick                  - yes

Motion carried 5-0.

Set the Public Hearing Date for the 2017-18 Certified Budget Amendment

Superintendent Schneider and Business Manager Swartzentruber recommended the board set a Public Hearing for March 19, 2018, at 8pm to allow for Public Comment on the Certified Budget Amendment.  The budget amendment is anticipated to allow for changes in three areas where expenses were underestimated. These are precautionary and include:

  1. Support Services increase to $6,475,880 from $5,848,000; an error was made in the estimate for the Instructional Staff Support Services line originally at $725,000 it should have increased to $1,394,700 due to TLC additional activities;
  2. Noninstructional Support Programs increase to $750,000 from $735,000; a desire to increase this Nutritional Program line for the end of year adjustments anticipated.  The District has been close but slightly over the past two years due to the year-end non-cash adjustments;
  3. Total Other Expenditures increase to $2,216,139 from 2,021,048; Construction Services carryover into this fiscal year of $231,285 where we estimated zero at the February/March 2017 timeframe for certified budget.

Jim Hussey moved to set a Public Hearing for the comment on the 2017-18 Certified Budget amendment on March 19, 2018 at 8:00pm.  Denise Chittick seconded the motion.    Motion carried 5-0.

Set the Public Hearing Date for the 2018-19 Certified Budget

Superintendent Schneider and Business Manager Swartzentruber recommended the board set a Public Hearing for March 19, 2018, at 8:05pm to allow for Public Comment on the Certified Budget and Property Tax Levy Rate.

Gabrielle Frederick moved to set a Public Hearing for the comment on the 2018-19 Certified Budget submission on March 19, 2018 at 8:05pm.  Jodi Meader seconded the motion.    Motion carried 5-0.

Board Development and Inservice Activities

Nothing was added.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, February 26, 2018, at 7:00 p.m. at the Mid-Prairie High School Library.  Agenda Items to include:  Recognition of Retirees; Staff Member Spotlight 2018-19 Certified Budget Presentation; Discussion of the 2017-18 Budget Amendment; ISL Extension;

Adjournment

The meeting adjourned at 8:10p.m.