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February 25, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 25, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Slabach called the meeting to order in the absence of Jeremy Pickard.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader (left the meeting at 7:15pm) Jeremy Pickard (arrived at 6:42pm), Marianne Schlabach, and Emily Uhl.

Board members absent:  Gerry Kahler, Emily Uhl,

Jodi Meader (left at 7:16pm), Jeremy Pickard (arrived at 6:42pm).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Bill Poock, and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 5-0.

WORK SESSION

Mentoring and Induction Program

Superintendent Schneider introduced Kim Owen from Grant Wood AEA to discuss the District’s Teacher Mentoring and Induction Program.  She introduced Linda Bubon, Induction Coach from Grant Wood and Coach for Katie Barthelman, West Elementary Kindergarten Teacher, and then Owen presented history and mission of the Mentoring Program.  She spent time discussing the various projects, initiatives and meetings utilized.  Barthelman and Bubon shared about their relationship and activities as mentee and mentor.  The presenters answered questions from the Board and Administration.  Owen and Bubon were thanked for their work with Mid-Prairie’s new teachers over the past 6 years of the program’s existence.

Iowa Assessments

Superintendent Schneider introduced Kristan Hunter, Curriculum Leader discussed the Iowa Assessments plan and process, now called the ISASP.  She shared similarities to past assessment tools and ISASP.  She also shared major differences.   Finally, she shared the dates of the testing window from March 3rd to May 15th.  Results of the testing will be shared and returned in the Fall of 2019.  Board members shared observations and asked questions about the role out of the program.

(Pickard arrived near the beginning of this presentation at 6:42pm)

Dual Enrollment Administrative Regulations

Superintendent Schneider and HSAP Administrator Rachel Kerns outlined the Dual Enrollment Administrative Regulations 604.7R and discussed the reasons for the various areas of focus that are included in 604.7R.  Schneider encouraged questions on this Administrative Regulation.  Board Members asked questions clarification.  This is similar to a handbook, meaning this is for Board awareness only, not for Board approval.

Board Member and Administrator Dialogue

Schneider thanked Administrators for their work on Freshman Orientation and Kindergarten Roundup content in the past week, noted as outstanding.  The Board also offered there thanks and affirmation.

Board Development and Inservice Activities

Legislative Forums are ongoing.  Board members are encouraged to attend one of these sessions.

Pickard is participating in IASB webinar work on hiring practices in mid-March.

Announcements and Suggestions for Next Agenda – This was tabled to the end of the Business Session later in this meeting;

Jodi Meader moved to return the chair responsibilities to Board Chair, Jeremy Pickard. Denise Chittick seconded.  Motion carried 4-1.  Jeremy Pickard voted no.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 11, 2019;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for February 25, 2019;

Open Enrollment Requests

Nicole Seeman requests Makya Murray (Grade 3), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;

Angela Salvador requests Elizabeth Salvador (Grade 7), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Tristan and Jacque Gingerich request Kolton Gingerich (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2019-20 School Year;

Sam and Serena Schwartz request Kezia Schwartz (Grade 10) and Johanna Schwartz (Grade 8) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2019-20 School Year;

Rebecca Pitman requests Mira Pitman (Kindergarten), attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Caleb and Amanda Stamp request Eliza Stamp (Kindergarten), attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Aaron and Madeliene Stump request Seraphina Stump (Kindergarten), attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Scott and Mary Hintermeister request Gavin Hintermeister (Grade 8), Greta Hintermeister (Grade 5), and Greer Hintermeister (Grade 2), attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2019-20 School Year;

Justin and Ranee Brokaw request Hudson Brokaw (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Justin and Shalee Slaubaugh request Beckett Slaubaugh (Grade 5), Ella Slaubaugh (Grade 3), and Finley Slaubaugh (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Craig Christophel and Laura Westfall-Christophel request Dahmia Westfall-Christophel (Grade 9) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Contract issued to Matt Freel, HS Assistant Girls Varsity Soccer Coach, $2,647.98 per annum;

Contract issued to Mallory McArtor, HS Girls Varsity Softball Head Coach, $4,119.08 per season;

Work Agreement issued to Jeremiah Lassy, HS Special Education Associate, $13.15 per hour;

Fundraising Requests – None Presented

UNI Cooperative Student Teacher Agreement

Agreement is recommended for approval for Student Teacher for the 2019-2020 School Year.

Gabrielle Frederick seconded the consent items.  Motion carried 5-0.

Student Learning

2019-2020 School Calendar

Superintendent Schneider reported on the process of setting the School Calendar for the 2019-2020 School Year.  It has taken longer this year due to the issues that have arisen with all of the Winter Weather causing the loss of student instruction time.  This caused the process to go back to the Interest Based Bargaining Committee for consideration of changes, including the inclusion of a Spring Break week in the future and then if it should be aligned with the University of Iowa or not.  Schneider then covered in some detail the proposed calendar.  The Board asked questions for clarification.

Gabrielle Frederick moved to approve the 2019-2020 School Calendar as presented.  SS seconded the motion.    Motion carried 5-0.

(Jodi Meader left the meeting at 7:16pm immediately after this agenda item.)

Finance

Approval of Bid for School Buses

Superintendent Schneider and Teresa Hartley, Transportation Director, presented a recommendation to purchase two School Buses from Hoglund Bus, Inc. for $93,365 each or $186,730 for both before trade in of two buses.  The net cost of the two buses after trade-in of $7,000 is $179,730.  Three companies submitted bids for consideration.  Hoglund Bus is the lowest bidder and also has some additional features that current buses did not have.

Gabrielle Frederick moved to approve the purchase of two school buses from Hoglund Bus, Inc. for a net purchase price of $179,730 as recommended.  Denise Chittick seconded the motion.    Motion carried 4-0.

Summer Projects

Superintendent Schneider provided a list of the larger Summer projects planned for the Summer of 2019.  The list includes the items in excess of $25,000, which is above the Superintendent’s authorization limit.  The projects are:

  • Middle School Gymnasium Wall (previously approved) estimated at $200,000
  • High School Upstairs Flooring Replacement estimated at $60,000
  • Middle School Kitchen Renovation Completion estimated at $100,000
  • West Elementary Ventilators Replacement estimated at $50,000
  • High School LED Lighting estimated at $27,000
  • MS Roof Repairs estimated at $60,000

The funds for these project would come from PPEL and SAVE funds and estimates total $497,000.

Gabriella Frederick moved to approve 6 Summer Projects as presented.  Denise Chittick seconded the motion.    Motion carried 4-0.

Notification Incentive for Non-Renewal of Certified Contract

Superintendent Schneider presented a recommendation for the Board to consider.  The State is experiencing the shrinkage of the pool of available licensed teachers to hire.  As the end of the school year approaches and with the possibility of Certified, Licensed Teaching Staff leaving the District, Administrators have found that replacing Teaching Staff late in the hiring cycle can present challenges in quality and number of teachers available.  To help the District to be earlier in the hiring cycle and not miss out on qualified applicants, it is proposed that non-returning teachers who notify the District in writing by April 1, 2019, would receive a $1,000—an example amount--payment incentive to notify early, and a $500—an example amount—payment incentive to notify by April 30, 2019.  The dollar amounts included in the minutes are not set and would need to be established before the Incentive or Policy amendment is finalized.  Additionally, statements excluding a retiring teacher, a Superintendent, or an extra-curricular contract would be added to statement presented.

Gabrielle Frederick moved to approve on First Reading an amendment to Policy 407.1 by addition of a Notification Incentive for Resigning Licensed Staff with adjustments made during this meeting’s discussion to the proposed wording of the 407.1.  Marianne Schlabach seconded the motion.    Motion carried 4-0.

Flexibility Funding Resolution

Superintendent Schneider and Business Manager Swartzentruber reviewed the history of the Flexibility Fund Accounts created this School Year after a Public Hearing on August 27, 2018 ,and  a September 10, 2018, Resolution to create the Flexibility Accounts.  There also needs to be a Resolution each time the Flexibility Accounts are to be spent.  A Spending Resolution for the Flexibility Account is presented tonight for the Board’s Consideration. The resolution is to authorize expenditure of the $33,683.82 to be used for tuition for Concurrent Enrollment Classes for Home School Assistance Students and for Wages and Benefits of staff providing services for Home School Program Band and Strings Programs in the 2018-2019 School Year. These expenditures will relieve the General Fund from pressure for these expenditures while providing relief for Home School Assistance Program, where the majority of the carryover was originally derived.

Gabrielle Frederick moved to approve Resolution 022519 to authorize the use of $33,683.82 to be used for tuition for Concurrent Enrollment Classes for Home School Assistance Students and for Wages and Benefits of staff providing services for Home School Program Band and Strings Programs in the 2018-2019 School Year.  Denise Chittick seconded the motion. 

Roll Call Vote:   Gabrielle Frederick          - yes

                          Gerry Kahler                    - absent

                          Jodi Meader                     - absent

                         Jeremy Pickard                 - yes

                         Marianne Schlabach        - yes

                         Emily Uhl                          - absent

                         Denise Chittick                  - yes

Motion carried 4-0.

Public Hearing at 7:30pm for Middle School Gym Wall Specification

Board President Pickard opened the Public Hearing for the Middle School Gym Wall Specifications.  Bids will be opened on March 5, 2019.  The project will correct some foundation settling issues related to the North and West gymnasium walls with work to commence in early Summer.  No one spoke and Pickard closed the Public Hearing.

Work Session

Completion of Unfinished Work Session Items – These were completed during the Work Session.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 11, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items will include:  Presentation of the Certified Budget for the 2019-2020 School Year and setting of a date for the Public Hearing on March 25, 2019 at 7 p.m.; Second Reading of 407.1; possible proposal of an addition of a new TLC position; and Middle School Gymnasium Wall Specification and Bid Acceptances;

Adjournment

The meeting adjourned at 7:56 p.m.