Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
January 14, 2019 – 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Denise Chittick, Gabrielle Frederick (arrived at 6:18pm), Gerry Kahler, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.
Board members absent: Jodi Meader and Gabrielle Frederick.
Also Present: Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.
Marianne Schlabach moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 5-0.
Grant Wood AEA Staff Serving MP
Superintendent Schneider introduced the Grant Wood AEA Staff for their presentation. Tina Hoffman is the Grant Wood AEA Regional Administrator. She introduced the four persons on her team and the agency goals for Grant Wood AEA. She then presented a “day in the life” for her staff at the District with the input of her team. The Board asked the GWAEA staff questions for clarification on a number of topics.
(Gabrielle Frederick arrived at 6:18pm during this presentation.)
At-Risk/Drop Out Prevention Program
Amy Shalla, Principal for Alternative Learning Center shared about the At-Risk, Drop Out Prevention Program for the District. Shalla reviewed the overall description of activities of the program, and then discussed the plans for 2019-2020 and some of the factors that create the District At-Risk and Drop Out Prevention Story.
Board Member and Administrator Dialogue
Board and Administrators shared about recent happenings within the District. Appreciation was expressed for the work of Teresa Hartley, Transportation Director, for the Polar Express experience before Christmas Break for the Kindergarteners and Special Education Students. Teresa Hartley, Transportation Secretary and Mark English, Transportation Department Mechanic discussed the School Bus purchase specifications. The proposal is to replace two diesel powered buses with two diesel power buses—this being the first year in four years that the District will not replace old buses with propane-powered buses. Hartley shared on a number other Transportation projects and initiatives.
Board Development and Inservice Activities
It was noted that there are some legislative initiative meetings. The next of these meetings is scheduled for January 25, 2019 in Johnson County. Board members were encouraged to consider attending as these are opportunities to hear legislative progress and initiatives.
Pickard reported he has reached out to our legislators to attend a board meeting for dialogue. As the legislature just convened, the representatives have requested to wait for a short time as agenda develops.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, January 28, 2019, at 6:15 p.m. at the Central Office Community Room. Agenda items for consideration are: Dinner with new District Employees before the meeting and into the Work Session; Induction Coaches working with new staff are invited to present to the Board; Washington County Hazard Mitigation Plan.
Public Forum– 7:15 p.m.
No one spoke.
Marianne Schlabach moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of December 10, 2018;
The Finance Report for December 2018;
Payment of Bills
The bills as listed for January 14, 2019, Hills Bank ACH Transactions for the month of December 2018, and prepaid bills;
Open Enrollment Requests
Nicole Seeman requests Makya Murray (Grade 3), attend Mid-Prairie from Iowa City Community School District for the 2018-19 School Year;
Puspa Basnet requests Aayam Adhikari (Grade 1) and Aavas Adhikari (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;
Travis and Stacia Danner request Delayna Danner (Grade 2) and Reid Danner (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;
Josh and Ann O’Toole request Quinn O’Toole (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;
Contract issued to Ellen Land, MS 8th Grade Boys Basketball Assistant Coach, $1,529.94 per annum;
Contract issued to Matt Freel, MS 7th Grade Boys Basketball Assistant Coach, $1,471.10 per annum;
Work Agreement issued to Mitchell Spenler, MP West Associate, $13.15 per hour;
Resignation of Kara Yoder, HS JV Volleyball Coach, $2,753.90 per season, effective December 31, 2018;
Resignation of Cliff Fry, HS Associate, $13.72 per hour, effective January 15, 2019
Resignation of Sharrie Groff, MS General Cook, $13.59 per hour, effective January 15, 2019;
Mid-Prairie High School Baseball requests approval to raise funds by conducting a 1-day Skills Camp on February 16th for purchase of baseball equipment and coaches apparel;
Mid-Prairie Dance Team requests approval to raise funds with an all-day Dance Team Night and Kids Clinic in the morning of April 20th for purchase of uniforms/costumes, poms, accessories, and fees for competition and show expenses;
Mid-Prairie Post Prom Committee requests approval to raise funds through a half-court/3-point shot contest at half-time of boys home basketball games for Post Prom activities and related expenses;
Mid-Prairie Music requests approval to raise funds through homemade pizza sale for the biennial New York trip;
MP Student Boosters request approval to raise fund through box top collections by families from current to March 1st to provide for additional funds for field trips and enrichments for Elementary buildings’ students’;
University of Iowa Student Cooperative Agreement – Approval of a Student Teacher Placement Agreement;
Gerry Kahler seconded the consent items. Motion carried 6-0.
Set Public Hearing on School Bus Specifications
Superintendent Schneider and Teresa Hartley, Transportation Director discussed the need for replacement of two school buses. A request for a Public Hearing on January 28, 2019 at 7:30p.m. is recommended by staff.
Denise Chittick moved to approve a Public Hearing for Bus Specifications on January 28, 2019 at 7:30p.m. Emily Uhl seconded the motion. Motion carried 6-0.
Middle School Gymnasium Wall Presentation by Shive-Hattery
Superintendent Schneider introduced the Shive-Hattery representative, Onesty Friday and the issue with the Middle School gym wall. He introduced Maury Gallagher, the shared Facilities Director with Clear Creek Amana. Maury shared about a defect in the Northwest Corner of the gymnasium wall. Friday followed to discuss the wall issue in detail and Shive Hattery’s proposal for remediation and correction to the issue through pictures and architectural drawings. It is estimated that the cost of the project will be $200,000. It is recommended that the work take place in the Summer of 2019 with the majority of the work done on the outside. The Board asked questions for clarification and understanding.
Set Public Hearing for Middle School Gymnasium Wall Specifications
Superintendent Schneider and Shive-Hattery request a Public Hearing be set to show the specifications for the repair of the gym wall. It is anticipated that the Public Hearing would be on March 11, 2019, which provides enough time for specific construction specifications and drawings.
Gabrielle Frederick moved to approve a Public Hearing for the discussion of the specifications to repair the Middle School gymnasium wall on March 11, 2019 at 7:30p.m. Denise Chittick seconded the motion. Motion carried 6-0.
Second Reading – School Board Policy 503.4 – Good Conduct Policy
President Pickard noted that this is policy is ready for consideration and passage on Second Reading. The First Reading passed at the December 10, 2018 School Board Meeting. Pickard asked if there were any additional changes or questions.
Gabrielle Frederick moved to approve School Board Policy 503.4 – Good Conduct Policy on Second Reading as presented. Emily Uhl seconded the motion. Motion carried 6-0.
Second Reading – School Board Policies 201, 202.3, 213, and 402.5
Superintendent Schneider noted that these policies are ready for consideration and passage on Second Reading. The First Reading passed at the December 10, 2018 School Board Meeting. The policies are:
201 Board of Directors’ Elections – Change of the election date to November;
202.3 Term of Office – Follows the change in election dates;
213 Public Participation In Board Meetings – Additional language to define “disruptive behavior” by providing some examples, not an exhaustive list;
402.5 Public Complaints About Employees – Language that fine tunes the policy to promote free speech and to follow the established protocols;
Board President Pickard asked if there were any additional changes or questions.
Gerry Kahler moved to approve Policy 201 Board of Directors’ Elections on Second Reading as presented. Denise Chittick seconded the motion. Motion carried 6-0.
Marianne Schlabach moved to approve Policy 202.3 Term of Office on Second Reading as presented. Emily Uhl seconded the motion. Motion carried 6-0.
Emily Uhl moved to approve Policy 213 Public Participation in Board Meetings on Second Reading as presented. Marianne Schlabach seconded the motion. Motion carried 6-0.
Gerry Kahler moved to approve Policy 402.5 Public Complaints About Employees on Second Reading as presented. Denise Chittick seconded the motion. Motion carried 6-0.
SBRC Request for At Risk/Drop Out Prevention Program Additional Allowable Growth
Superintendent Schneider introduced the annual resolution for consideration. This is the first year that the Department of Education is not as closely involved with this process due to a legislative change. The request is for Modified Supplemental Aid for 2019-2020 Dropout Prevention Program of $238,127.00 to implement the At-Risk and Dropout Prevention program plans. It is recommended that the Board pass this resolution prior to the January 15, 2019 deadline.
Gabrielle Frederick moved to approve by reading selected portions of Resolution 01141901 for Modified Supplemental Aid of $238,127.00 for implementation of the 2019-2020 School Year At-Risk and Dropout Prevention program plans. Marianne Schlabach seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes
Gerry Kahler - yes
Jodi Meader - absent
Jeremy Pickard - yes
Marianne Schlabach - yes
Emily Uhl - yes
Denise Chittick - yes
Motion carried 6-0.
Completion of Unfinished Work Session Items
There were no unfinished items from the Work Session section of the meeting.
Nothing added from earlier in the meeting.
The meeting adjourned at 7:53p.m.