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January 27, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room (Wok Session)

Mid-Prairie High School Library (Business Meeting), Wellman, IA  52356 January 27, 2020 – 6:00 p.m.

www.mid-prairie.k12.ia.us

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

WORK SESSION Discussion with New Employees

The Board met informally with Employees new to the District in 2019-2020 in the Central Office Community Room.

The Board changed venues to the Mid-Prairie High School Library for the Business Meeting

BUSINESS MEETING Public Forum– 7:00 p.m.

No one spoke.

Consent Items Jodi Meader moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 13, 2020;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for January 27, 2020;

Open Enrollment Requests

Josh and Ann O’Toole request Brukin O’Toole (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2020-21 School Year;

Personnel Items

Resignation of Tyler Hotz, MS 7th Grade Girls Basketball, $2,484, effective January 24, 2020; Fundraising Requests

Mid-Prairie Dance Team requests approval to raise funds through the mailing of Sponsorship Letters to be used for uniforms, costumes, poms, choreography fees, accessory and banquet items; Mid-Prairie Dance Team requests approval to raise funds through the Dance Team Night and Kids morning dance camp on April 11, 2020 to be used for uniforms, costumes, poms, choreography fees, accessory and show expenses;

FCCLA requests approval to raise funds through the sale of strawberrys to be used for seed money for

chapter service projects to MP staff, students and the surrounding community; Denise Chittick seconded the consent items.  Motion carried 6-0.

Special Presentations

Honor Retirees

Superintendent Schneider introduced the agenda items and the retirees to the Board and to the people in attendance.  These staff will retire at the end of the 2019-2020 School Year with a combined years of service of 169 years to the District.  The retirees included Certified Staff:  Sarah Aldrich-Reitz, Chris Kern, Kim Kral, Rose Schrock, and Eric Thornton.  The only Classified Staff person retiring is Cindy Duwa.  Opportunity was given for those in attendance to individually recognize each person listed above.  Following their individual recognitions, Superintendent Schneider presented each with a plaque in recognition of their service to the District and Community.

Gabrielle Frederick moved to accept the resignation of Eric Thornton effective at the end of the 20192020 School Year.  Denise Chittick seconded the motion.  Motion carried 6-0.

Gabrielle Frederick moved to accept the resignation of Rose Schrock effective at the end of the 20192020 School Year.  Mary Allred seconded the motion.  Motion carried 6-0.

Jodie Meader moved to accept the resignation of Cindy Duwa effective at the end of the 2019-2020 School Year.  Gabrielle Frederick seconded the motion.  Motion carried 6-0.

Gabrielle Frederick moved to accept the resignation of Chris Kern effective at the end of the 2019-2020 School Year.  Denise Chittick seconded the motion.  Motion carried 6-0.

Denise Chittick moved to accept the resignation of Sarah Aldrich-Reitz effective at the end of the 20192020 School Year.  Mary Allred seconded the motion.  Motion carried 6-0.

Denise Chittick moved to accept the resignation of Kym Kral effective at the end of the 2019-2020 School Year.  Jeremy Gugel seconded the motion.  Motion carried 6-0.

Public Hearing – Bus Specifications – 7:30pm (after recognition of Rose Schrock, above)

Board President, Marianne Schlabach, open the Public Hearing and asked if anyone was present to discuss the specification for two diesel powered school buses.  No one spoke.  The public hearing closed at 7:31 p.m.  The Board moved back to the previous agenda item to finish honoring the retirees.

Facilities Committee

Superintendent Mark Schneider introduced the Shive-Hattery team led by Tandy Dausner has provided input and coordination to the Facilities Planning Committee each of the 9 times it met in the past 15 months or so.  The Facilities Committee is now bringing a list of 19 priorities to the Board for their consideration and process for establishing next steps in the process. Dausner presented the Facilities Committee’s work and process, as well as, reviewed the past Long Term Planning efforts from 20092010, 2012-2013, and now to 2018-2020.  The lists of needs from different constituencies—Facilities Planning Committee, High School Students, Middle School Students, District Staff—were compared for common themes.  These were also compared to projected growth in enrollment over time and other capacity issues in auxiliary spaces.  Then, potential diagrams were presented as possibilities to further discussions, not to propose solutions.  Following that a prioritization of projects and a high level view of potential costs was presented.  These lists were intended to encourage conversation and inform the work and process of the Board in the coming months.  The Board was asked to review the presentation and ideas presented in the next two week, and then encouraged to email any questions to Schneider prior to the meeting for tracking and processing at future meetings.

Student Learning

Employee Assistance Program

Superintendent Schneider introduced the concept of the Employee Assistance Program as another way to add value and benefits to the employees, especially attention to mental health resources.  Its primary goals are to provide a thorough evaluation, counseling, and referral service to all eligible employees and family members as well as training to supervisory personnel.  Counseling would be limited to 6 one-hour sessions each service contract year.  The service provider recommended is SYCHRONY/EAP.  The cost of the service would be $25 per employee per year, or $6,200 annually.  As we consider the mental health needs of our staff, Superintendent Schneider recommends this service be approved.  The Board asked questions for clarification of some of the details of the contract.

Gabrielle Frederick moved to approve to engage SYCHRONY/EAP to an initial one-year contract arrangement for $6,200 per year.  Jeremy Gugel seconded the motion. Motion carried 6-0.

Second Reading of Board Policy 507.9 – Automatic External Defibrillator

Superintendent Schneider noted that the changes discussed at the prior meeting have been addressed for the suggested changes prior to passage on First Reading.  No further questions were raised. Denise Chittick moved to approve Board Policy 507.9 on Second Reading as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

Review of Board Polices 507.6 – Student Insurance; and 403.6 – Drug & Alcohol Testing Program Superintendent Schneider introduced both policies for attention and consideration.  Board Policy 507.6 entitled Student Insurance is no longer available and is requested to be removed.  Board Policy 403.6 entitled Drug and Alcohol Testing Program is presented for amendment as noted in the yellow items.  The main change is to make the definition in the policy is the same as the State regulation definition. Gabrielle Frederick moved to approve the removal of Board Policy 507.6 Student Insurance on First Reading as recommended.  Denise Chittick seconded the motion.    Motion carried 6-0.

Gabrielle Frederick moved to approve the changes to Board Policy 403.6 Drug and Alcohol Testing Program on First Reading as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, February 10, 2020, at 6:15 p.m. at the Central Office Community Room.  No additional agenda items were mentioned at this time.

Adjournment

The meeting adjourned at 10:11 p.m.