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July 10, 2017

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 10, 2017 – 7:00 p.m.

President Jeremy Pickard called the meeting to order.

Board members present:   Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, Marianne Schlabach, and Jeremy Statler.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jeremy Statler.  Motion carried 7-0.

Public Forum

No one spoke.

Consent Items

Jim Hussey moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 12, 2017 and June 26, 2017;

Finance Report

The Finance Report for June 2017;

Payment of Bills

The bills as listed for July 10, 2017, Hills Bank ACH Transactions for the month of June 2017; the June 30, 2017 CAO/ALC Construction Draw and prepaid bills;

Open Enrollment Requests

Chad and Jenny Gillam request Kate Gillam(Grade 5) and Jayce Gillam (Grade 1), attend Mid-Prairie from Washington Community School District for the 2017-18 School Year;

Personnel Items

Contract issued to Gerry Beeler, Bus Driver, $22.20 per hour;

Contract issued to Grace Yoder, Bus Driver, $22.20 per hour;

Contract issued to Truman Shetler, Assistant Varsity Girls Basketball Coach, $2,957 per season;

Fundraising Requests -- None

Jodi Meader seconded the consent items.  Motion carried 7-0.


Facilities Report

Superintendent Schneider introduced Maury Gallagher and the lead custodians for each building.  Each custodian presented a portion of the annual Facilities Report for the District.  Maury expressed thanks to Rosie Weber, Randy Billups, Bud Juilfs, Mark Kleese, and Mike TeBockhorst as an outstanding team of lead custodians.  Time was spent on review of Summer Projects in each of the buildings.   Appreciation is expressed to all the custodians for the implementation of the moving plan between buildings this Summer.  The Board also thanked the custodians for the work and professionalism exhibited with the changes to facilities and decisions made this past Spring.

Dairy and Fuel Bids

Business Manager Swartzentruber directed the Board’s attention to the summary of the Dairy Bids, Diesel Fuel Bids, and Propane Fuel Bids for the 2017-18 School Year.  Requests for Bid were sent out in late May with a due date for return by Wednesday, June 28, 2017.  The analysis documents were reviewed.  Each of the three items had only two bidders.  It is recommended that the low bidder in each be awarded the business for next school year.  Questions about the bids were asked by the board.  The current vendors from 2016-17 are all the low bidders for the upcoming 2017-18 School Year and as a result are recommended to continue for 2017-18.

Jeremy Statler made the motion to award the 2017-2018 dairy contract to Prairie Farms Dairy.  Gabrielle Frederick seconded the motion.  Motion carried 7-0.

Jim Hussey made the motion to award the 2017-2018 diesel fuel contract to Agriland FS.  George Schaefer seconded the motion.  Motion carried 7-0.

Marianne Schlabach made the motion to award the 2017-2018 propane fuel contract to Home Gas of Wellman.  Jodi Meader seconded the motion.  Motion carried 7-0.

Student Learning

Second Readings of School Board Policy 507.9 – Wellness and of Middle School Assistant Coaches Policy 410.5

Superintendent Schneider reviewed the required changes for Policy 507.9 as covered and passed on first reading at the June 12, 2017 School Board Meeting.  Time for addition questions and discussion occurred.

Superintendent Schneider reviewed the policy for hiring additional Middle School Assistant Coaches as covered and passed with changes on first reading at the June 26, 2017 School Board Meeting.    Time for addition questions and discussion occurred.

Jeremy Statler moved to approve the Policy for Mid-Prairie Middle School Assistant Coaches 410.5 as presented on second reading.  George Schaefer seconded the motion.    Motion carried 7-0.

Marianne Schlabach moved to approve Board Policy 507.9, District Wellness Policy, on second reading as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Work Session

Board Policy Review

Board Policy Updates from IASB were tabled.

Board Development and Inservice Activities

It is noted the IASB Fiscal Management Conference will be held on July 19, 2017 in Altoona, Iowa.  A start time is 9am.  School Board Members wishing to attend should contact Jeff Swartzentruber so registrations can be completed.

School Board Elections are in September.  Today was the first day that completed documents could be submitted to Board Secretary Swartzentruber.  Board members are encouraged to continue to promote the election and seek candidates to fill all seats.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 14, 2017, at 7:00 p.m. at the Central Office Community Room.  Items anticipated include:  Fisher Insurance on 2017-18 Insurance Renewal; Presentation on Micro Credentialing; Resolution for Fiscal Flexibility; Work Session to Review Work Policies.

Announcement:  Thursday, August 3, 2017 is the Last Day to File School Board Nomination Papers


The meeting adjourned at 7:37 p.m.