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July 8, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 8, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Schlabach called the meeting to order due to the absence of President Jeremy Pickard.

Board members present:  Mary Allred (joined the meeting at 7:10 p.m., after being sworn in), Denise Chittick, Gabrielle Frederick (arrived at 6:17 p.m.), Jodi Meader, Jeremy Pickard (joined by phone at 7 p.m. and left the meeting at 7:10 p.m.), and Marianne Schlabach.

Board members absent:  Jeremy Pickard (joined by phone at 7 p.m. and left the meeting at 7:10 p.m.), Gabrielle Frederick (arrived at 6:17 p.m.), Emily Uhl.

Also Present:  Mark Schneider, Jeff Swartzentruber.

Denise Chittick moved to adopt the agenda as presented at 6:20 p.m.  Seconded by Gabrielle Frederick.  Motion carried 4-0.

WORK SESSION

2020 IASB Legislative Priorities

President Pickard and Superintendent Schneider discussed the Legislative Priorities list provided by IASB.  Previous year priorities chosen included Mental Health, Teacher Leadership and Development, Alternative Licensure, School Funding, and SAVE Fund Extension.  The items discussed by the board for consideration to send to IASB are:

  • 7 – Mental Health
  • 12 – Teacher Leadership and Development
  • 15 – Alternative Licensure
  • 19 – School Funding Policy
  • 20 – Supplemental State Aid

(Gabrielle Frederick arrived at 6:17 p.m. during the above work session item.)

Open School Board Seat

Vice President Schlabach and Superintendent Schneider discussed the need to replace Gerry Kahler who has resigned his seat due to moving out of the District effective with the last meeting.  Discussion ensued about a possible replacement to hold the seat until the November 5, 2019 election.  Mary Allred was in attendance and has recently expressed interest in joining the School Board and in running in the November election. She introduced herself and her reasons for inquiry to be involved.

Update – Summer Remodeling/Renovation Projects

Superintendent Schneider updated the Board on the progress of the High School Tiling Project and Middle School Kitchen Renovation and Gym Wall Repair Projects.  The schedule will be tight, though it still appears the projects will be done in time for start of school.  The Board asked questions about logistics and other items of interest.

SAVE Revenue Purpose Statement

Superintendent Schneider discussed the need for an updated Revenue Purpose Statement to go to voters for the SAVE Fund.  This requirement arises due to the extension of the SAVE Fund at the last Iowa legislative session.  The Board asked questions about timing and related issues.

Physical Plant & Equipment Levy

Superintendent Schneider shared that the Voted PPEL authorization will expire in the 2020-2021 Fiscal Year.  The District will need to hold an election to renew this initiative.  Due to the change in election law, the only regular election before this expires in November 5, 2019.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 12, 2019, at 6:15 p.m. at the Central Office Community Room.  Prior to talking about the next meeting, Schneider shared a shared agenda document for future meetings.  Agenda items to include: Facilities Report, and Second Reading of Board Policy Series 700, and First Reading of Board Policy Series 800 and 900.

BUSINESS MEETING

(Jeremy Pickard joined by phone at 7 p.m.)

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 24, 2019;

Finance Report

The Finance Report for June 2019;

Payment of Bills

The bills as listed for July 8, 2019, Prepaid Bills; and Hills Bank ACH Transactions for June 2019;

Open Enrollment Requests

Jason and Brielle Bex request Ava Bex (Grade 1), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Carla Charlier requests Carter Charlier (Grade 5), Cayden Charlier (Grade 3), and Carson Charlier (Grade 1), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Katlyn Ruth, East Elementary Kindergarten Teacher, $38,464.00 per annum;

Contract issued to Rachel Otting, West Elementary 3rd Grade Teacher, $38,464.00 per annum;

Contract issued to Collette McCellen, HS Fall Musical Vocal Director, $1,183.00 per annum;

Contract issued to Edye Freeman, Professional Partner, $1,000.00 per annum;

Contract issued to Marnett Meier, Professional Partner, $1,000.00 per annum;

Contract issued to Kara Troyer, Professional Partner, $1,000.00 per annum;

Ryan Duwa, HS Special Education Teacher, $50,797.00 per annum, effective June 28, 2019;

Fundraising Requests

Mid-Prairie Football requests approval to raise fund through a player auction on August 16th with proceeds used for volunteer coaching stipends, coaching apparel, equipment and miscellaneous program items;

Mid-Prairie Football requests approval to raise funds by parking cars at the Johnson County Fair on July 22nd and 23rd with proceeds used for uniforms, blocking dummies and miscellaneous program items;

Performance Therapies Athletic Training Agreement for 2019-2020

Contract with Performance Therapies PC to provide athletic training services for student athletes in the 2019-2020 is presented.

Jodi Meader seconded the consent items.  Motion carried 5-0.

Short and Long Term Planning

Formal Acceptance of School Board Member Resignation

Vice President Schlabach stated that it is necessary to formally recognize the resignation of Gerry Kahler effective the end of the June 24, 2019 meeting. 

Denise Chittick moved to accept, with regret and thanks, the resignation of Gerry Kahler effective with the end of the June 24, 2019, meeting.  Gabrielle Frederick seconded the motion.    Motion carried 5-0.

Appoint New School Board Member

Vice President Schlabach and Superintendent Schneider discussed the need to appoint a new Board Member by July 23rd.  This replacement will serve until the November 5, 2019 School Board Election is held and ratified.  Mary Allred was present and is willing to fill the short term nature of the seat and to then run in the November election.  This provides her with opportunity to gain some experience as well.

Gabrielle Frederick moved to appoint Mary Allred as the new school board member.  Denise Chittick seconded the motion.    Motion carried 6-0.

Board Secretary, Swartzentruber, administered the Oath of Office to Mary Allred.

(Jeremy Pickard left the meeting at 7:10 p.m.)

Interstate Power Company Easement

Superintendent Schneider directed the Board’s attention to the Underground Electric Line Easement required by Interstate Power and Light Company.  This is an underground easement to follow the South and East boundaries of the Middle School property in Kalona near the softball fields and old football field.  The Board asked questions about width of easement and whether any fixtures were subject to movement.  Schneider recommends acceptance of the easement as it improves Kalona infrastructure.

Gabrielle Frederick moved to approve Underground Electric Line Easement document with Interstate Power Company as presented.  Jodi Meader seconded the motion.    Motion carried 5-0.

28E HSAP Service Agreements

Superintendent Schneider directed the Board’s attention to three 28E Service Agreements.  The agreements with Clear Creek Amana, English Valleys and Williamsburg School Districts continue the previous school year agreement that allows Mid-Prairie Home School Assistance to provide Home School Assistance Services to the above named districts.  In the 2018-2019 School Year, the Mid-Prairie Home School Assistance Program provided services to 69 students in these 3 Districts for all or a portion of the School Year.  The District receives 0.3 FTE funding from these Districts by direct billing under these agreements.  It is recommended that the District continues in these arrangements exactly the same as last year.

Gabrielle Frederick moved to approve the 28E HSAP Service Agreements for the three districts—Clear Creek Amana, English Valleys, and Williamsburg—for the 2019-2020 School Year as presented.  Denise Chittick seconded the motion.    Motion carried 5-0.

Morning Sun Sharing Agreement

Superintendent Schneider directed the Board’s attention to the Personnel Purchase Agreement with Morning Sun Community School District to allow Morning Sun to purchase the services of Nathan Carlson as a half-time Principal for their school.  Carlson serves as a half-time Dean of Students at the Mid-Prairie Middle School with Mid-Prairie holding his contract.  A similar arrangement has been in place for the past two years with Morning Sun Community School District.  The amount to be charged to Morning Sun will be $49,611.04 and billed in two installments for 2019-2020 the School Year. 

Jodie Meader moved to approve the Personnel Purchase Agreement for 2019-2020 as presented.  Denise Chittick seconded the motion.    Motion carried 5-0.

2020 IASB Legislative Priorities

President Pickard noted the earlier discussion and asked the Board for their recommendations for inclusion in an action to recommend to IASB.

  • 7 – Mental Health
  • 12 – Teacher Leadership and Development
  • 15 – Alternative Licensure
  • 19 – School Funding Policy
  • 20 – Supplemental State Aid

Gabrielle Frederick moved to approve the Mid-Prairie list of Legislative Priorities numbers 7, 12, 15, 19, and 20.  Jodi Meader seconded the motion.    Motion carried 5-0.

First Reading of Board Policies in series 700

Superintendent Schneider discussed the process for review of these policies in the previous meeting and noted changes to 701.3, 705.1, 711.1, 711.7, 711.8, and 7.12.  Series 800 and 900 will be presented for First Reading at the August 12, 2019 meeting.

Gabrielle Frederick moved to approve Board Policies in series 700 on First Reading as presented.  Denise Chittick seconded the motion.    Motion carried 5-0.

General Fund Transfer Resolution for Athletic Protection Equipment

Swartzentruber presented this resolution.  Protective Equipment purchases for athletes are intended to come from the Activity Fund.  This resolution allows for a transfer of funds from the Operating Fund to the Activity Fund to cover this cost.  The liability to the District if the equipment is not purchased is a consideration.  This transfer does reduce District Spending Authority.  Spending in the 2018-2019 School Year totals $8,556.15.  The prior year expenditures were $8,237.56.

Gabrielle Frederick moved to approve the Resolution number 020190708 of the Board of Directors of Mid-Prairie Community School District to approve the transfer of up to $9,000 from general fund to the student activity fund for expenditures that occurred between July 1, 2018 and June 30, 2019 for protective and safety gear required for athletic completion.  Denise Chittick seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes

                           Jodi Meader                    - yes

                           Mary Allred                      -yes                      

                           Jeremy Pickard               - absent

                           Marianne Schlabach       - yes

                           Emily Uhl                         - absent

                           Denise Chittick                - yes

Motion carried 5-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 7:26 p.m.