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June 10, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 10, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick (arrived at 6:22pm), Jeremy Pickard, and Marianne Schlabach (left the meeting at 7:26pm).

Board members absent:  Gerry Kahler, Emily Uhl, Gabrielle Frederick (arrived at 6:22pm), Marianne Schlabach (left the meeting at 7:26pm).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

As a quorum was not present at the start of the meeting, the Board members present listened to the report on the RSP Enrollment Study.

Gabrielle Frederick moved to adopt the agenda at 7:00 p.m. as presented.  Seconded by Denise Chittick.  Motion carried 4-0.

WORK SESSION

RSP Enrollment Study

Superintendent Schneider presented the enrollment study commissioned to be completed by RSP.   He introduced David Wilkerson, former Superintendent of Waukee, and representative for RSP.  Wilkerson shared the results of the Enrollment Analysis in some detail.  This information will be used by the Facilities Planning Committee as they study the needs and set priorities for the future of the District.  The next Facilities Planning Committee meeting is June 11th at the Shiloh Complex in Kalona.

District Annual Report – Tabled to the end of the meeting.

Student Handbook Changes

Principals Foster, Poock, and Shalla discussed the proposed changes to the Combined Elementary Handbook and the ALC Handbook, each covering their areas.  Changes in the documents were highlighted by the Principals.  Questions were asked by School Board Members for clarification.  Support and thanks were expressed to the Principals for their work and administration of policy in the buildings.

Announcements and Suggestions for Next Agenda – This agenda item is moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of May 15, 2019;

Finance Report

The Finance Report for May 2019;

Payment of Bills

The bills as listed for June 10, 2019, Prepaid Bills; and Hills Bank ACH Transactions for the month of May 2019;

Open Enrollment Requests

Seth and Jennifer Mize request Ella Mize (Grade 3) and Samantha Mize (Grade 4), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Jody Gossen requests Makya Murray (Grade 3), attend Mid-Prairie from English Valleys Community School District for the 2019-20 School Year;

Personnel Items

Contract Issued to Kelly Mitchell, HS Assistant Softball Coach 2019-2019, $2,648.00 per season;

Work Agreement Issued to Jana Stout, MS Media Secretary, $13.65 per hour;

Contract issued to Amy Mercer, HS English Teacher 0.25 FTE, $10,860.00 per annum;

Contract issued to Emma Brenneman, MS Science Teacher, $38,464.00 per annum;

Contract issued to Karalee Smith, District K-12 Ell Teacher, $38,464.00 per annum;

Contract issued to Shaina Gearhart, TLC Learning Design Coach, $61,190.00 per annum;

Contract issued to Kelly Tyler, West Elementary Counselor, $44,765.00 per annum;

Teacher Leader Contracts Issued for 2018-2019 School Year:

Wendy Allen, MS Blended Learning Team, $1,911 per annum;

Ashley Bartels, MS Model Teacher Advisor, $1,911 per annum;

Kerry Bell, MP East Professional Partner, $1,000 per annum;

Denise Busch, MS TLC Engagement Strategist, $2,867 per annum;

Erin Cavanagh, HS TLC Model Seminar Teacher, $2,000 per annum;

Mary Beth Fiordelise, MS Blended Learning Team, $1,911 per annum;

Dianna Geiger, MP West TLC Early Childhood Facilitator, $2,867 per annum;

Maureen Gingerich, MP West TLC Engagement Strategist, $2,867 per annum;

Jill Hartsock, MP West TLC Model Literacy Teacher, $2,867 per annum;

Nora Kehoe, MP East TLC PBIS Coordinator, $2,867 per annum;

Daren Lambert, MS Model Teacher Advisor, $1,911 per annum;

Kim McAtee, MS Blended Learning Team, $1,911 per annum;

Anna Nelson, HS TLC Model Seminar Teacher, $2,000 per annum;

Sarah O’Rourke, HS TLC Model Seminar Teacher, $2,000 per annum;

Jill Poock, MP East TLC Model Literacy Teacher, $2,867 per annum;

Sara Puttmann, HS TLC Model Technology Teacher, $2,867 per annum;

Lori Simon, MP East TLC Engagement Strategist, $2,867 per annum;

Schulyer Snakenberg, HS TLC Data Coordinator, $2,867 per annum;

Rachel Steffen, MS Blended Learning Team, $1,911 per annum;

Krista Stutzman, HS TLC Model Seminar Teacher, $2,000 per annum;

Volunteer Coaches Summer Sports

Chris Robertson, HS Baseball Assistant Coach, $2,500, From Baseball Resale

Joshua Moore, HS Baseball Assistant Coach, $2,500, From Baseball Resale

Jay Strickland, HS Baseball Assistant Coach, Volunteer only

Olivia Bontrager, HS Softball Pitching Coach, $10 per hour to $250 maximum, From Softball Resale

Resignation of Linda Fry, MS Associate, $14.37 per hour, effective end of 2018-2019 School Year;

Resignation of Kara Beatty, MS 8th Grade Girls Basketball Coach, $2,472.00 per season, effective for the 2019-2020 School Year;

Fundraising Requests

MPHS National Honor Society requests approval to raise funds through a 50/50 raffle at Home Football games in the 2019 Season for funding the National Honor Society Banquet.

MPHS National Honor Society requests approval to raise funds through a Homecoming week activity “Teacher Pie in the face” for funding the National Honor Society Banquet.

MPHS Volleyball requests approval to raise funds through an Alumni volleyball tournament with Supper on Sunday, September 15th for volleyball program expenses and coaches apparel;

2019 Mid-Prairie ALC Graduates

The following students are recommended to be Summer 2019 Graduates of the Alternative High School:  Draven Dempsey, Dusty Knepp, Adison Miller, Tom Ouverson, Katrina Tanner, and Dylan White.

Buena Vista University Field Experience, Student Teacher Agreement

Agreement is recommended for approval for Student Teacher for the 2019-2020 School Year.

North Iowa Area Community College Concurrent Enrollment Agreement

Agreement is recommended for approval for Student Teacher for the 2019-2020 School Year.

Denise Chittick seconded the consent items.  Motion carried 4-0.

Student Learning

Student Handbooks for 2019-2020

Superintendent Schneider noted the earlier presentation and requested the board accept the Combined Elementary Handbook and the Alternative Learning Center (ALC) Handbook with changes as presented for the 2019-2020 School Year. 

Gabrielle Frederick moved to accept the 2019-2020 Combined Elementary School Handbook, and the 2019-2020 ALC Handbook as presented.  Denise Chittick seconded the motion.    Motion carried 4-0.

Ten Added Contract Days –Behavior Interventionists

Superintendent Schneider recommends that 10 additional contract days be added to the two Behavioral Interventionist positions.  He discussed the duties and rationale for the recommends.   The cost of these additional days will be $4,910 for 2019-2020 School Year.  The Board asked questions for clarification.

Gabrielle Frederick moved to approve the request to add 10 additional contract days to the Behavioral Interventionist positions.   Denise Chittick seconded the motion.  Motion carried 4-0.

First Reading of Board Policy 507.6, Student Insurance – Tabled until the next meeting.

Finance

Public Hearing – 7:15 PM, Lift Bus Specifications

President Jeremy Pickard opened the Public Hearing at 7:15pm.  No one spoke.  The Public Hearing was closed at 7:16pm.

Approve the Lift Bus Contract

Superintendent Schneider reviewed the presentation made by Teresa Hartley, District Transportation Director, at the May 13, 2019 meeting for the need for a School Bus with a Wheel Chair Lift.  The need for a School Bus that has a wheelchair lift continues to increase as students in wheelchairs increase and as the 5th year program for Special Education students begins in 2019-2020.  A bid for a new 48 passenger lift bus will likely result in delivery in late October or later in 2019.  Thomas Bus Sales Bid of $113,202.00 for a diesel powered bus is preferred over the higher bid from Hoagland Bus Sales of $117,000.  It is recommended that the Thomas Bus Sales Bid of $113,202.00 be accepted. 

Gabrielle Frederick moved to approve the bid by Thomas Bus Sales of $113,202.00 for the purchase of a 48 passenger diesel powered wheelchair-lift bus.  Marianne Schlabach seconded the motion.    Motion carried 4-0.

Approve Fuel and Propane Contracts

Superintendent Schneider and Business Manager Swartzentruber presented the bids for the Diesel Fuel and Propane Fuel services for the 2019-2020 School year with additional 4 1-year extensions.  Bids were opened on Thursday, June 6, 2019 and would be effective for July 1, 2019.  Diesel Fuel bids were presented by Agriland FS and Kalona Oil Co./Petroleum Services Co with Agriland FS bid of $1.93920 per gallon being $0.0514 less than Kalona Oil Company’s.  Agriland FS is the recommended provider of Diesel Fuel.  Propane Fuels bids were presented by Home Gas, Co. and Agriland FS. The bids were a virtual tie.  Agriland FS’s bid includes providing a filling station on-site in Wellman at their cost.  While the recommendation is to stay with Home Gas Co., it is not totally clear.  There are pros and cons to both bids.  These were discussed with the Board.

Denise Chittick moved to approve Agriland FS as the provider of Diesel Fuel services for the District for the 2019-2020 School Year with 4 additional 1-year extensions.  Marianne Schlabach seconded the motion.    Motion carried 4-0.

Gabrielle Frederick moved to approve Home Gas Co. as the provider of Propane Fuel services for the District for the 2019-2020 School Year with 4 additional 1-year extensions.  Marianne Schlabach seconded the motion.    Motion carried 4-0.

WCRF Min-grant Resolution

Superintendent Schneider presented the 4 Mini-grant proposals for the Washington County Riverboat Foundation due Jun 12, 2019. These grants include:

  • Children’s Theater Camp with Wellman YMCA grant request of $2,000 on a $3,500 total project cost;
  • Healthy Snacks Accessories for Mid-Prairie Middle School grant request of $2,000 on a $3,250 project cost;
  • Home School Assistance Program General Music Project grant request of $2,000 on a $2,000 project cost;
  • Roots & Shoots: Growing Together by Home School Assistance Program grant request of $2,000 on a $2,000 project cost

The Board asked questions for clarification.

Gabrielle Frederick moved to approve Resolution 061019 for the approval of four Mini-Grants to Washington County Riverboat Foundation for the June 12, 2019 cycle, each grant totaling $2,000.  Denise Chittick seconded the motion. 

Roll Call Vote:     Gabrielle Frederick          - yes

                            Gerry Kahler                   - absent

                            Jodi Meader                    - absent

                           Jeremy Pickard                - yes

                           Marianne Schlabach        - yes

                           Emily Uhl                         - absent

                           Denise Chittick                - yes

Motion carried 4-0.

First Reading of Board Policies in series 700, 800, and 900– Tabled until the next meeting.

Work Session

Completion of Unfinished Work Session Items

District Annual Report

Kristan Hunter, District Curriculum Leader and Frank Slabaugh, Learning Design Coach, presented a near final draft of the 2018-2019 District Annual Report.  The focus is on telling the unique stories of the District and includes using #AnnualReport.  The Board provided input and affirmation to the draft.  Schneider noted that a link to the State with the District’s achievement data is required and demonstrated the presence of the link and the different data supplied within the link.

Announcements

The next regular Board meeting will be on Monday, June 24, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda for the next meeting includes: First Reading of Board Policy 507.6; First Reading of Board Policy Series700, 800, and 900; and 28E Agreements for Sharing of Staff with various other districts in 2019-2020.

Adjournment

The meeting adjourned at 7:36 p.m.