Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
June 11, 2018 – 7:00 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Denise Chittick, Gabrielle Frederick (arrived at 7:03 after Agenda adopted), Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.
Board members absent: Jim Hussey.
Also Present: Jeff Swartzentruber, Robin Foster, Bill Poock, Amy Shalla and Jay Strickland.
Administrators Absent: Mark Schneider, and Marc Pennington
Marianne Schlabach moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 5-0.
Gabrielle Frederick arrived at 7:03 p.m.
Gary Fisher of Fisher Insurance spoke to the Board about the Mid-Prairie’s Worker’s Compensation experience. Mid-Prairie is an IASB Safety Group leader with our Worker’s Compensation history. .
Jeff Swartzentruber, Business Manager and Board Secretary for MP, spoke to recognize the School Board. The month of May was School Board Recognition Month as set aside by IASB. MPEA recognized Board Members at the May meeting. A Certificate of Recognition was placed at your seat tonight signed by Mark Schneider and Joan Corbin, President of IASB.
George Schaefer moved to approve the Personnel Items. Jodi Meader moved to approve the remainder of the consent items.
Minutes of Previous Meetings
The minutes of May 14, 2018;
The Finance Report for May 2018;
Payment of Bills
The bills as listed for June 11, 2018, Prepaid Bills, and Hills Bank ACH Transactions for the month of May 2018;
Open Enrollment Requests
Scott and Angela Sotelo request Kylee Sotelo (Grade 11), attend Mid-Prairie High School from Washington Community School District for the 2018-19 School Year;
Tom and Laura Ebinger request Mary Ebinger (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;
Dave and Colleen Lutsko request Asher Lutsko (Kindergarten) and Josiah Lutsko (Grade3) attend Mid-Prairie’s Home School Assistance Program from West Liberty Community School District for the 2018-19 School Year;
Reed Fisher and Ashley Cory request Noah Fisher (Grade 7) and Tabitha Fisher (Grade 4) attend Keota Community School District from Mid-Prairie Community School District;
Contract issued to Danielle Ramsey, District Librarian, $38,016.00 per annum;
Contract issued to Amanda Smith, Early Childhood Special Education Teacher, $38,016.00 per annum;
Contract issued to Katherine Sieren, MPMS Special Education Teacher, $48,715.00 per annum;
Contract issued to Katelynn Axmear, MP West Kindergarten Teacher, $38,016.00 per annum;
Contract issued to Kurtis Broeg, HS ELP Teacher and Work Experience Coordinator, $58,990.00 per annum;
Contract issued to Rebecca Yoder, ELP K-8 Teacher, $38,016.00 per annum;
Contract issued to Mariah Swartzentruber, MS 7th Grade Softball Coach, $1,760 per Season 2018;
Contract issued to Natalie Silbaugh, HS Fall Musical Director, $3,178.00 per annum;
Contract issued to Natalie Silbaugh, HS Spring Play Director, $3,178.00 per annum;
Contract issued to Natalie Silbaugh, HS Assistant Speech Coach, $2,060.00 per annum;
Contract issued to Christine Meader, HS Head Speech Coach, $2,942.00 per season;
Contract issued to Christine Meader, HS Spring Play Assistant Director, $2,060.00 per season;
Contract issued to Heather Hershberger, HS Fall Musical Assistant Director, $2,306.00 per annum;
Contract issued to Andrea Farrier, HS 9th Grade English Teacher Part-time, $6,350.00 per annum;
Contract issued to Traci Waterhouse, MP West and MS Nurse 0.8FTE, $33,558 per annum;
Work Agreement issued to Katy Debler, MP East Media Secretary, $13.40 per hour;
Work Agreement issued to Deb Kleese, MS Secretary and MS Associate, $15.66 per hour Secretary, $14.87 per hour Associate;
Work Agreement issued to Oralia Espinoza, MS Media Secretary, $13.72 per hour;
Work Agreement issued to Candelina Helmuth, HSAP Library Media Secretary, $13.40 per hour;
Work Agreement issued to Melanie Saresky, HS General Cook, $12.99 per hour;
Work Agreement issued to Kimberlea Troyer, MS General Cook, $12.99 per hour;
Teacher Leader Contracts Issued for 2018-2019 School Year:
Maureen Gingerich, MP West TLC Engagement Strategist, $2,867 per annum;
Leanne Bender, MP West TLC PBIS Coordinator, $2,867 per annum;
Jill Hartsock, MP West TLC Model Literacy Teacher, $2,867 per annum;
Schulyer Snakenberg, HS TLC Data Coordinator, $2,867 per annum;
Sara Puttmann, HS TLC Model Technology Teacher, $2,867 per annum;
Pete Cavanagh, HS TLC Model Seminar Teacher, $2,000 per annum;
Anna Nelson, HS TLC Model Seminar Teacher, $2,000 per annum;
Sarah O’Rourke, HS TLC Model Seminar Teacher, $2,000 per annum;
Krista Stutzman, HS TLC Model Seminar Teacher, $2,000 per annum;
Denise Busch, MS TLC Engagement Strategist, $2,867 per annum;
Melissa O’Rourke, MP East TLC PBIS Coordinator, $2,867 per annum;
Lori Simon, MP East TLC Engagement Strategist, $2,867 per annum;
Jill Poock, MP East TLC Model Literacy Teacher, $2,867 per annum;
Jessica Jones, HS TLC Professional Partner, $1,000 per annum;
Sarah Aldrich-Reitz, MS TLC Blended Learning Teacher, $1,911 per annum;
Ellen Land, MS TLC Blended Learning Teacher, $1,911 per annum;
Jessica Swartzentruber, MS TLC Blended Learning Teacher, $1,911 per annum;
Ashley Bartels, MS TLC Model Teacher Advisory, $1,911 per annum;
Michelle Bessman, MS TLC Model Teacher Advisory, $1,911 per annum;
Daren Lambert, MS TLC Model Teacher Advisory, $1,911 per annum;
Melissa Gerot, MP East TLC Professional Partner, $1,000 per annum;
Rebecca Droll, MP East TLC Professional Partner, $1,000 per annum;
Melody Black, MP West TLC Professional Partner, $1,000 per annum;
Karen Bender, MP West TLC Professional Partner, $1,000 per annum;
Jaclyn Greiner, MP West TLC Professional Partner, $1,000 per annum;
Dianna Geiger, MP West TLC Professional Partner, $1,000 per annum;
Jennifer Riggan-Sexton, MS TLC Professional Partner, $1,000 per annum;
Glenda Seward, MP West/HS TLC Professional Partner, $500 per annum;
Frank Slabaugh, MP East/MS TLC Professional Partner, $500 per annum;
Resignation of Dustin Miller, District ELL Teacher, $36,831 per annum, effective End of the 2017-18 School Year;
Resignation of Deanna Bertelli, Middle School Associate, $14.67 per hours, effective End of the 2017-18 School Year;
Resignation of Sophia Chmaruk, High School Boys Assistant Soccer Coach, $2,956 per season, effective End of the 2017-18 School Year;
Resignation of Josey Ayala, Middle School Soccer Coach, $2,217 per season, effective End of 2017-18 School Year;
Mid-Prairie Strength and Conditioning requests approval to sell T-Shirts through the online store from May 23rd to June 7th to provide for equipment, staffing of weight room, weights, and T-shirts;
Mid-Prairie Football requests approval to conduct a Player Auction on August 17th to provide for volunteer coach payments, new uniforms, coaches apparel, and other on-going items not covered by budget;
Mid-Prairie Boys Basketball requests approval to conduct a basketball camp for the week of June 18th to June 21st, charging a fee per camper with funds used for jerseys, coaching apparel, and coach camp stipends;
Mid-Prairie Junior Class request approval to hold a High School Dance on September 7th to raise funds for the 2019 Prom;
Contract for Students Served by Iowa City Community School District at University of Iowa Hospital and Clinics for the 2017-18 School Year
Approved for Signature;
The following students are recommended to be Summer 2018 Graduates of the Alternative High School: Mr. Noah Meek; Mr. Andrew Short; Ms. Nichole Stout, and Mr. Paul Wittke.
Marianne Schlabach seconded the Personnel items. Motioned carried 5-0 with Jodi Meader abstaining. Denise Chittick seconded the remainder of the consent items. Motion carried 6-0.
Social Studies Curriculum
Kristan Hunter, Mid-Prairie Curriculum/Professional Learning Leader, and the Social Studies Curriculum team represented by Kerri Bell presented on their work and preparation for implementation starting in the 2018-19 School Year and continuing over a 4-year period. They are requesting $2,500 for the pilot project costs. This is usually in a 7-year cycle. The Board questioned the resources needed in the next years as the pilot amount is quite low. Some of the High School resources required were presented by Pete Cavanagh and Natalie Silbaugh in concept form of what they would like to have the students leave with at the end of an academic year using standards established by Iowa. Secondary total is projected to $23,500.00 for the whole 7-year cycle. In the next year they will be able to better estimate financial resource requirements in the remaining 3 years.
Gabrielle Frederick moved to approve initial implementation of the Social Studies Curriculum beginning in the 2018-19 School Year at a cost of $26,000.00 for grade K-12 as presented. Jodi Meader seconded the motion. Motion carried 6-0.
Kristan Hunter and the Handwriting Curriculum team represented by Kerri Bell presented on their work and preparation for implementation starting in the 2018-19 School Year. They focused on the impact of developing fine motor skills, retention, and criterion for the curriculum. The projected cost for a 7-year cycle is projected to be $57,424.00 for 32 classrooms Preschool through Fourth Grade. Clarifying questions were asked by the Board about the source of funds and what might be given up, if anything.
George Schaefer moved to approve implementation of the Handwriting Curriculum beginning in the 2018-19 School Year at a cost of $57,424.00 over seven years as presented. Gabrielle Frederick seconded the motion. Motion carried 6-0.
School Board Policy 903.2 – Community Resource Persons and Volunteers
Ryan Slabaugh and Jack Seward, Community Representatives and Co-Chairs of the Committee, presented the process and outcomes of the committee as they prepare a new policy statement for the School Board’s consideration. Board representation on the committee includes Marianne Schlabach, Denise Chittick and Jodi Meader. These Board members shared their impressions of the process and the broader questions. The Board thanked the group for their investment in the process. The group is targeting an August 13th date for a first reading of a new/revised policy.
Full-Time Contract for HSAP and Fifth Grade Instrumental Music
Rachel Kerns, HSAP Director and Norman Brooks Band Director for 5th Grade and Home School presented the concept and statistics for taking Mr. Brook’s position from 0.8 FTE to 1.0 FTE due to the increasing needs of HSAP Fine Arts Program 2 days per week. Part of this expansion is for a “Fine Arts Fridays”. Additional total cost to move to a 1.0 FTE is $14,600. If the extras above contract paid in 2017-2018 School Year are considered, the net increase would be $9,700 for 2018-2019. Costs would be allocated between 5th Grade and HSAP.
Jodi Meader moved to approve increasing the contract for HSAP and Fifth Grade Instrumental Music from a 0.8 FTE to a 1.0 FTE for the 2018-19 School Year at an additional net cost of $9,700. Marianne Schlabach seconded the motion. Motion carried 6-0.
Principal Robin Foster presented an extended update for East Elementary. The focus of the presentation was on PBIS at the Elementary Schools—a 3-year overview—and then she discussed the process that Superintendent Schneider used to interview teachers in the MP East, MP West, and Middle School buildings to find positives and possible improvements from the first year in grade-like attendance centers.
Parent/Student handbook Changes
Principals Strickland, Shalla, Foster and Poock presented their 2018-19 Handbooks for their buildings and highlighted changes. High School had no major changes although there are a number of smaller clean up items. Elementary schools shared the very minor changes on their common handbook. Alternative Learning Center also had minor changes. There was a time of questions by Board members of the Administrative Team.
Jodi Meader moved to accept the 2018-19 Handbooks for the buildings as presented. Denis Chittick seconded the motion. Motion carried 6-0.
School Board Policies – 505.5 Graduation Requirements and 604.6 Instruction at a Post-Secondary Educational Institution
Principal Strickland and Principal Shalla presented the proposed changes for consideration as highlighted in the documents.
George Schaefer moved to approve the first reading of Board Policies 505.5 as presented. Marianne Schlabach seconded the motion. Motion carried 6-0.
Gabrielle Frederick moved to approve the first reading of Board Policies 604.6 as presented. Jodi Meader seconded the motion. Motion carried 6-0.
Physical Education and Health Waiver
Principal Strickland discussed the background and resulting need for a PE and Health Waiver to be submitted to the Department of Education. Time was allocated for public input, no one from the public spoke. The Waiver will be submitted for the 2017-2018 School Year and for the 2018-2019 School Year.
Marianne Schlabach moved to approve the Physical Education and Health Waiver Submittal as presented. Jodi Meader seconded the motion. Motion carried 6-0.
MPEA Contract Language Approval
Jeff Swartzentruber, Business Manager, discussed the recent changes of the MPEA and MPESSA Master Agreements that take effect on July 1, 2018. The Associations ratified the language by a nearly 95% vote in the affirmative on May 21st. The three-year agreement was signed on May 22nd by the Associations President and by Mark Schneider as Chief Negotiator for the District. The documents were reduced from 49 and 39 pages to 24 and 28 pages, respectively. Most of the changes were a result of the removal of content that are now illegal subjects of bargaining under the new State law. Additionally, it was the intent of the group to try to begin to match up the documents for content, although the formats of the previous documents were retained. Page 15 of the MPEA document was shared to discuss the 3 year duration and the allowance of opening the document annually to negotiate compensation. Swartzentruber asked Board Members Schaefer and Slabach if they wished to make additional comments in their roles as School Board representatives on the Interest Based Bargaining Committee.
George Schaefer moved to approve the MPEA and MPESSA contract language as presented for the three year period of 2018 to 2021. Gabrielle Frederick seconded the motion. Motion carried 6-0.
Fuel and Dairy Bids
Business Manager Swartzentruber directed the Board to two memos written by him dated May 8, 2018 and May 22, 2018 related to Fuel Bids. We provided opportunity in the previous contract to extend these agreements for one additional year. Based upon the contents of pricing in the memo of May 22, 2018, Swartzentruber and Hartley recommended we continue our vendor relationships with Agriland FS, Inc. for Diesel Fuel and Home Gas, Inc. for Propane Fuels for the 2018-2019 School Year. Home Gas, Inc. has requested that the contract period be July 1, 2018 to June 30, 2019 from September 1, 2018 to August 31, 2018 in order to sync up the contracts to their contracted relationships.
Dairy Bids are due to be returned and opened on June 21st. A recommendation for accepted bid for Dairy will be brought the Board at the June 25th School Board Meeting. We are requesting a one year bid with the option to extend for 4 additional years based upon pricing and service considerations.
Denise Chittick moved to approve extending the contract for one additional year in the 2018-19 School year to the two current vendors—Agriland FS, Inc. for Diesel Fuel and Home Gas, Inc. for Propane Fuel. Marianne Schlabach seconded the motion. Motion carried 6-0.
Middle School Renovation Bids
Business Manager Swartzentruber directed the Board to a memo dated June 6, 2018 that outlines the Middle School Kitchen Project for both remodeling and purchase of kitchen equipment. Chris Schlabach Construction, Inc. is the low bidder on the remodeling project with a bid of $33,386.10. Rapids Foodservice Contract and Design is the low bidder for equipment at $103,681.00. All of the remodel project will be taken from SAVE funds while the equipment will be split between SAVE and Nutrition funds.
Gabrielle Frederick moved to approve Middle School building renovations project bid by Chris Schlabach Construction, Inc. for $33,386.10. Denise Chittick seconded the motion. Motion carried 5-0 with Marianne Schlabach abstained.
Marianne Schlabach moved to approve the kitchen equipment quote from Rapids Foodservice Contract and Design for $103,681.00. Denise Chittick seconded the motion. Motion carried 6-0.
WCRF Grant Application Resolution
A Mini-Grant application deadline of June 20, 2018 brings this resolution to the Board. No matching funds are required for a Mini-Grant. Growing Relationships through a School Garden Grant intends to put a Garden at West Elementary School if funded. The Resolution:
WHEREAS, the Washington County Riverboat Foundation has grant funds available that target Community Development and Beautification, Economic Development, Arts and Education, Human and Social Needs, and
WHEREAS, the Washington County Riverboat Foundation has a grant application cycle that ends June 20, 2018, and
WHEREAS, the Mid-Prairie School District is supportive of these targets for improvements to the community and County, and
WHEREAS, one or more applications from the Mid-Prairie School District and/or from organizations with projects that will take place on school property, will be submitted to the Washington County Riverboat Foundation by the June 20, 2018 deadline,
NOW THEREFORE BE IT RESOLVED by the Board of Education of the Mid-Prairie School District that the Mid-Prairie School District authorizes the following grant applications to be submitted to the Washington County Riverboat Foundation for the June 20, 2018 application cycle:
1. Growing Relationships Through a School Garden
Grant Request $1,476.92 – Total Project Cost $1,476.92 (not to exceed $2,000.00)
Gabrielle Frederick moved to approve the resolution 061118 as printed above by reading portions. Marianne Schlabach seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes
Jim Hussey - absent
Jodi Meader - yes
Jeremy Pickard - yes
Marianne Schlabach - yes
George Schaefer - yes
Denise Chittick - yes
Motion carried 6-0.
Board Development and Inservice Activities
School Board and Administrator Retreat – A date of August 1, 2018 is suggested for a retreat with the School Board and Administrator from 5:30pm to 8pm. The location will be determined after a date is firmed up. As one Board Member is not able to attend, it is suggested that an alternative date of Monday, August 6th, is tentative alternative date and location. Initial agenda items were listed with additional items encouraged to be added by Board and the Administrative Team.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, June 25, 2018, at 7:00 p.m. at the Central Office Community Room. Items to be included on the next agenda are: Dairy Bid approval; ISL Levy Action; Second Reading of Policies 505.5 and 604.6; Update from Volunteer Policy Committee on Policy 903.2; and Discussion for additional classroom space at East Elementary.
The meeting adjourned at 9:59 p.m.