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June 8, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 8, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.  Due to COVID-19 the meeting was conducted via use of ZOOM Meetings.  With the decision to conduct meetings using the ZOOM format, any legal documents required to be signed due to resolutions, etc., will be signed by facsimile signature.

Board members present:  Denise Chittick (Via Zoom), Gabrielle Frederick (Via Zoom), Jeremy Gugel (Via Zoom), Jeremy Pickard (Via Zoom), and Marianne Schlabach (Via Zoom).  Voice and video visual recognition attendance taken by Board Secretary Swartzentruber for the electronic meeting format.

Board members absent:  Jodi Meader, Mary Allred.

Also Present:  Mark Schneider (In Person), Jeff Swartzentruber (In Person), Robin Foster (Via Zoom), Rachel Kerns (Via Zoom), Bill Poock (Via Zoom), Amy Shalla (Via Zoom), and Jay Strickland (Via Zoom).  Additional members of the media, public, and staff attended via Zoom.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jeremy Pickard.  Motion carried 5-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke. No written comments were presented in advance of the meeting.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of May 11, 2020;

Finance Report

The Finance Report for May 2020;

Payment of Bills

The bills as listed for June 8, 2020; Prepaid Bills; and Hills Bank ACH Transactions for May of 2020;

Open Enrollment Requests

Nick and Jocelynd Brenneman request Ava Brenneman (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2020-21 School Year;

Oralia Espinoza requests Nicole Vazquez (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2020-21 School Year;

Lincoln Cobb requests Brexton Cobb (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Jason and Kim Schilling request Cooper Schilling (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2020-21 School Year;

Marty and Jessica Kelchen request Joseph Kelchen (Grade 5) and Owen Kelchen (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Solon Community School District for the 2020-21 School Year;

Timothy and Lauren Thomsen request Cora Jean Thomsen (Grade 1), Hannah Thomsen (Grade 3), James Thomsen (Grade 6), and William Thomsen (Grade 5) attend Mid-Prairie’s Home School Assistance Program from Solon Community School District for the 2020-21 School Year;

Jamison Buffer requests Ella Buffer (Kindergarten) attend CAM Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Dorothy Miller, Library Media Secretary, $A13.79 per hour;

Resignation of Zeb Evans, High School Assistant Volleyball Coach, $2,661.00 per season, effective May 15, 2020;

Resignation of Dylan Walther, Middle School Wrestling Coach, $2,649.00 per season, effective May 29, 2020;

Fundraising Requests

High School Baseball requests approval to raise funds through campaign for donations in lieu of concession stand proceeds for equipment supplies and volunteer coach stipends;

Grant Wood AEA PowerSchool Agreement – The 2020-2021 Agreement with Grant Wood AEA for the PowerSchool Software solution is approved;

2020 Mid-Prairie ALC Graduates

The following students are recommended to be a June 2020 Graduate of the Alternative High School:

               James West                                      Paul Wittke

Denise Chittick seconded the consent items.  Motion carried 5-0.

Student Learning

Mid-Prairie Resolution 032320

Superintendent Schneider noted that the resolution approved on March 23, 2020 allowed the Superintendent to suspend policy and is active until rescinded by the Board.  Mark proposes to have this on the agenda each time for the Board to consider taking further action or action to rescind.  It will be on the agenda for June 22nd and subsequent meetings until rescinded.  No action taken.

Secondary Science Materials

Superintendent Schneider introduced Kristan Hunter, Curriculum Leader for MPCD, to present on the work of the Secondary Science Curriculum Group.  She invited the group of teachers present to introduce themselves to the Board.  In addition to establishing targets, re-alignment of standards, and learning targets within their courses, the group of teachers in the High School and Middle School buildings reviewed and considered various curriculum resources for the next 7 years.  The recommendation for the learning plan over the next 7 years includes Digital Platform Access elements, updated equipment, and software simulation resources.  The total cost over the 7-year period is $79,653 for both buildings.  The Board asked questions for clarification on equipment updates, grade levels covered, and timing of the arrival of the equipment before Fall classes begin.

Gabrielle Frederick moved to approve the 7-year Secondary Science Materials Plan at a total cost of $79,653.34 as presented.  Denise Chittick seconded the motion.    Motion carried 5-0.

Secondary Math Materials

Kristan Hunter, Curriculum Leader for MPCD, continued and presented on the work of the Secondary Math Curriculum Group.  She invited the group of teachers present to introduce themselves to the Board.  In addition to establishing visionary goals for their programming within their courses, the group of teachers in the High School and Middle School buildings reviewed and considered various curriculum resources and considerations for the next 6 years.  The cycle was shortened one year in order to stagger the review cycles of the two major curriculum areas in future years.  The recommendation for the learning plan over the next 6 years includes Digital Platform Access elements, equipment updates, and Professional Learning requirements.  The total cost over the 6-year period is $77,846 for both buildings.  The Board asked questions for clarification on a number of areas within the presentation.

Gabrielle Frederick moved to approve the 6-year Secondary Math Materials Plan at a total cost of $77,846.04 as presented.  Denise Chittick seconded the motion.    Motion carried 5-0.

COVID-19 Update and the Return to Learn Plan

Superintendent Schneider updated the Board on current developments and processes since the closures of the school buildings and with distance learning.  Schneider noted with the end of school students are returning devices and other materials. He noted that this agenda item and the Return to Learn agenda item to follow will be presented together as they are intertwined.  There is on-going work of the Return to Learn Plan that is due to the Department of Education by July 1, 2020.  The Administrators have been meeting weekly to meet this State imposed deadline while recognizing that many of the details will need to be further developed after July 1st.  This work requires a plan that includes a number of scenarios still in the brainstorming stage of this process.  He asked the Administrators to share their observations in the planning process that is underway.  Robin Foster, East Elementary Principal, shared about the Hybrid model of the Return to Learn portion of the plan and provided a number of examples and options.  Jay Strickland, High School, discussed some of the outcomes from the breakout rooms from the end of year District staff meeting.  It was good to share with a diverse group of staff to discuss their concerns for the Fall.  He provided some thoughts on the specific topics discussed.  Nathan Carlson, Middle School Dean of Students was a part of Strickland’s Administrator/Director breakout group and provided additional ideas for the on-site learning plan option.  Rachel Kerns from HSAP shared the brainstorming the Administrator/Director sub-group discussed related to startup issues and approach to a completely on-line instruction plan.  The board asked questions about some of the options shared for additional details.  Foster also shared about some of the learning opportunities for Staff in the month of June to prepare for elements of on-line learning.  The delivery of these learning opportunities has begun, effective this morning and include sharing of best practices from the remote learning that took place during the COVID-19 shut down during the recently completed school year.  Lastly, Tyler Hotz and Teresa Hartley again reviewed issues and tasks for Athletics and Activities and the related Transportation opportunities and options.  Buses would only be able to have 11 riders.  This results in working with families to gather waivers where their student could travel to away games with the parents and is still developing.

Finance

District Insurance RFP/Insurance Agent of Record

Superintendent Schneider reviewed the District Insurance Request for Proposal, the history leading to this point, and noted the Board’s initial, independent completion of their review this past week.  The discussion at this meeting is to set the direction and decision needed prior to June 30, 2020.  All three local insurance agencies submitted packets for consideration of the Board.  The Board’s review and scoring has been compiled. Schneider shared the results with those in attendance.   President Schlabach asked the agents, who were all present, if they wished to speak.  Each spoke to the Board and thanked the Board for the opportunity to work through this process.  Board members expressed their respect and appreciation for the work put into the RFP packets.

Gabrielle Frederick moved to approve Relion Insurance as the Agent of Record beginning July 1, 2020.  Denise Chittick seconded the motion.    Motion carried 5-0.

GWAEA Induction Coach Sharing Contract

Superintendent Schneider shared that Grant Wood AEA has approached the District to hold the contract of an Induction Coach for the 2020-2021 School Year. He explained the process and the history behind these positions.  This contract supports the Mentoring and Induction Consortium, in which the District participates, includes a Teachers’ Coach Contract for $82,946.69.  The contract and benefits for the teacher would be paid by the District and be reimbursed by Grant Wood AEA at 100%.  The Teacher Coach would be an employee of the District. 

Jeremy Pickard moved to approve the Grant Wood Induction Coach Sharing Contract of $82,946.69 for the 2020-2021 School Year for Jil Hogan recognizing that 100% of the cost is covered by Grant Wood AEA.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Staff Sharing Arrangements

Superintendent Schneider shared the five 28E Agreements that need to be renewed for the 2020-2021 School Year that relate to the Sharing of Staff with other Districts.  All of these are a continuation of the arrangements that are in place during the current 2019-2020 Fiscal Year.  These include agreements with Clear Creek Amana to share the Human Resources Coordinator where Mid-Prairie holds the Contract; with Clear Creek Amana to share the Buildings and Grounds Director where Clear Creek Amana holds the contract; with Clear Creek Amana to share the Social Worker where Mid-Prairie holds the Contract; with Clear Creek Amana to share the Curriculum Director where Clear Creek Amana holds the contract; and with Sigourney CSD to share the Elementary Guidance Counselor where Mid-Prairie holds the contract.

Gabrielle Frederick moved to approve the five 28E Sharing Agreements with Clear Creek Amana CSD to share the Human Resource Director, Maintenance and Grounds Director, Social Worker, and Curriculum Director, and the 28E Agreement with Sigourney CSD to share an Elementary Counselor for 2020-21 School Year.  Denise Chittick seconded the motion.    Motion carried 7-0.

Announcements and Suggestions for Next Agenda

Discussion about the structure of future meetings – The issue of continuing Zoom meetings or to begin to move back to in-person meetings was discussed.  The Board is moving towards waiting for an in-person meeting until July.  If Board Members want to come to the Community Room for the last meeting in June, they are invited to come.  However, it is preferred to let Schneider and/or Swartzentruber know of intentions to attend in person so that Social Distancing can be maintained.

Superintendent Mark Schneider read the following announcement:

     The situation in Minneapolis and across the country truly saddens me.  It runs contrary to one of the tenets of my faith, “Love your neighbor.”

     I am proud of the Mid-Prairie School District and appreciate the Mid-Prairie School Board.  With school board support, a district Culture and Diversity Committee was formed two years ago to foster discussions about bigotry, prejudice and bias to ensure every Mid-Prairie student, parent and employee is treated with the same high level of respect and dignity.

     We know we are not perfect, and that improvement is possible.  We also know that schools are only a part of the larger community.  However, the district will continue our efforts to improve to make sure we do our part to keep this area one of the best places to live, work and go to school.

The next regular Board meeting will be on Monday, June 22, 2020, at 7:00 p.m. at the Central Office Community Room and via Zoom.  Agenda items to include:  COVID-19 Process; Return to Learn; Annual Report; Policy Reviews to start again;

Adjournment

The meeting adjourned at 8:38 p.m.