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March 11, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 11, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Gabrielle Frederick.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

Marianne Schlabach moved to appoint Denise Chittick as chair of the Work Session and to relieve the President Pickard of his chair duties until the Business Session.  Seconded by Emily Uhl.  Motion carried 6-0.

WORK SESSION

Parent Academy

Superintendent Schneider introduced Glenda Seward to share about the second Parent Academy schedule for April 1, 2019 at 6:30pm. Seward shared about the Parent Academy goals and the work of the team.  The keynote speaker will be Dr. Lisa Strohman, JD, PhD will talk about “The Impact of Technology on Youth”.  Breakout sessions will follow with a complimentary meal and childcare provided to attendees.  The breakout sessions will include both outside speakers and resources as well as Mid-Prairie resources.  Thirteen vendors will be set up in the High School Library and Special Education rooms.

Teacher Leadership Compensation (TLC) Program Position

Superintendent Schneider discussed the need for a new TLC Program Position that will focus on behavioral\mental health issues.  TLC Funding is quite strong with a FY2018 carryover of unspent funds of $89,265.  Additional carryover in FY2019 is expected to be $78,760 for a total unspent funds of $168,025.  These funds are a result of Open Enrollment Billings to other districts for TLC funds over the two year period.  The Board asked questions for clarification.

MP East Elementary Report

Robin Foster provided an update on East Elementary.  She highlighted the new handwriting curriculum, the in-building professional learning, PBIS, and KICk.  Foster used a video to illustrate these areas of emphasis in the building.  The Board expressed appreciation for the staff and these focus areas.

District Finance Report

Business Manager Swartzentruber presented on the Certified Budget process for 2019-2020 School Year.  He focused on the different trends in enrollment, revenue generation, Property Tax Levy amounts, and Spending Authority.  The Certified Budget Process needs to be completed by April 15, 2019, subsequent to a Public Hearing on the Budget that needs to be schedule for March 25, 2019.  The Property Tax Levy filing will be for $13.25 per $1,000 of taxable value if approved as presented.  This would be a decrease of $0.25 per $1,000 from last year and is primarily due to a 6% increase in taxable property values in the District.

Board Development and Inservice Activities – None Noted

Announcements and Suggestions for Next Agenda – Tabled to end of the Business Session

Marianne Schlabach moved to return the chair responsibilities to Board Chair, Jeremy Pickard. Emily Uhl seconded.  Motion carried 6-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 25, 2019;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for March 11, 2019 and Prepaid Bills;

Open Enrollment Requests

Mark and Bethany Lingard request Ward Lingard (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2019-20 School Year;

Craig and Carrie Sexton request Ashton Sexton (Grade 11) and Austyn Sexton (Grade 5), attend Mid-Prairie from Highland Community School District for the 2019-20 School Year;

Nicholas and Amber Reiten request Jonah Reiten (Grade 1) and Welden Reiten (Grade 1), attend Mid-Prairie from Iowa City Community School District for the 2019-20 School Year;

Fletcher and Makenzie Flynn request Emerson Flynn (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Skyler Luers requests Tessa Luers (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Jeremy and Megan Dotson request Jenna Dotson (Grade 9), attend Mid-Prairie from Lone Tree Community School District for the 2019-20 School Year;

Tim and Ashley Bartels request Josie Bartels (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

James Rich requests Kathryn Rich (Grade 10), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

Jeremy and Abby Webb request Braxton Webb (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

Aaron and Nichole Jaspering request Zayley Jaspering (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2019-20 School Year;

Ben and Kristin Peiffer request Paul Peiffer (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2019-20 School Year;

Nat and Tundi Brady request Dexter Brady (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Scott and Beth Chiang request Samuel Chiang (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Doug and Natalie Fern request Emory Fern (Grade 6), Liana Fern (Grade 5) and Zachary Fern (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Carie Hatch requests Taylor Hatch (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Ben and Hahn Kratz request Michael Kratz (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Eric and Melissa McDonald request Elisabeth McDonald (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Marshall and Jill Murdock request Paige Murdock (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Eric and Kim Nuxoll request Ambrose Nuxoll (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Mark Onken and Keary McHugh-Onken request Loerelai Onken (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Matthew and Arianne Power request Josiah Power (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

John and Rebecca Park request Prisca Park (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Christopher and Rebecca Ringuette request Danielle Ringuette (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Casey Simon requests Corban Simon (Grade 1), Evangeline Simon (Grade 1), and Malachi Simon (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Louise Zook requests Saraya Zook (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2019-20 School Year;

Harley and Alta Miller request Hannah Miller (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Sigourney Community School District for the 2019-20 School Year;

Heather Cotner requests David Cotner (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2019-20 School Year;

Dustin and Linda Larsen request Annie Larsen (Kindergarten) and Gabe Larsen (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Jennifer Render requests Lily Render (Grade 10) and Lynnea Render (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Leon and Robin Schrock request Liam Schrock (Grade 7) and London Schrock (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Amanda Thomas requests Lucy Thomas (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Sydney Ranl, Middle School Soccer Coach, $2,059.54 per season;

Fundraising Requests – None submitted

Marianne Schlabach seconded the consent items.  Motion carried 6-0.

Finance

Approval of Bid for the Middle school Gym Walls

Superintendent Schneider directed the Board to the letter of recommendation from Shive-Hattery on the Board site.  He introduced Onesty Friday of Shive-Hattery  Apex Construction of Iowa City is the low bidder with the lowest Base Bid and Alternative Bid No. 1 of $106,375.00.  Their Base Bid without the alternate is $118,500.00.  This is well below the estimated project cost of $180,000.00.  As such it is recommended the Board accept the Apex Construction of Iowa City’s Base Bid and Alternative Bid No. 1 in the amount of $106,375.00 for the Middle School Gymnasium Wall Project.  Friday explained the difference between Base Bid and Alternative Bid No. 1.  The Board asked questions about the bids and some of the basics on bedrock at 60 feet versus deeper.

Emily Uhl moved to approve the Apex Construction of Iowa City’s Base Bid and Alternative Bid No. 1 in the amount of $106,375.00 for the Middle School Gymnasium Wall Project as recommended and presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Approval of Bid for New Van

Superintendent Schneider noted that one of our vans was recently involved in an accident that resulted in a total loss to the van.  No students were on board at the time of the accident and our driver sustained minor injuries.  The District has received $10,826.35 from the other driver’s insurance company in settlement.  The van needs to be replaced to bring the District’s fleet closer to full power.  As a result, a bid of $25,836.00 for a 2019 Ford Transit Passenger Wagon (Van) is recommended.  The features of the van were discussed.

Marianne Schlabach moved to approve the purchase of a 2019 Ford Transit Passenger Wagon (Van) in the amount of $25,836.00 from Charles Capper Ford as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Approval of Phase 2 Middle School Kitchen Bid

Superintendent Schneider updated the board on the last phase of the upgrade to the Middle School Kitchen.  During the Summer of 2018, the District began to renovate the Kitchen by changing the dishwashing area, installation of a new walk in freezer, and changes to the traffic flow and serving patterns for the kitchen.  During the Summer of 2019, the Superintendent Schneider recommends the completion of the project with equipment at a bid value of $92,127.00 using Rapids Foodservice Contract and Design as one of two bidders.  The total project was estimated to be a bit over $200,000, and the project will end up being higher than the original estimate.

Jodi Meader moved to approve the bid from Rapids Foodservice Contract and Design for the completion of Phase 2 of the Middle School Kitchen in the Summer of 2019 at a price of $92,127.00 as presented and recommended.  Emily Uhl seconded the motion.    Motion carried 6-0.

Resolution Authorizing the Redemption of General Obligation School Bonds and Approval of the Levying of Property Tax for Fiscal Year 2019-20 for the Redemption.

Superintendent Schneider and Business Manager Swartzentruber recommend a continuation of the use of an Additional Debt Levy to pay off bonds more quickly to save interest costs and improve the prospects of future bond issues by opening more levy room for property taxes.  The current maximum levy is $2.70.  This Year, Fiscal Year 2019, was the first year for the additional levy and resolution where the District levied $305,000 additional funds for debt service to be paid in July of 2019.  This will save the District $96,075 in interest.  The resolution presented for approval tonight is for $545,000 additional Debt Levy for Fiscal Year 2020.  It will save the District $170,100 of interest and finishing shaving one full year of principal off of the bond amortization plus $45,000.  The resolution is recommended for approval and will maximize the Debt Service Levy at $2.696, of which $1.065 is the additional Debt Service Levy. 

Marianne Schlabach moved to approve The Resolution authorizing the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014, approving a first amendment to escrow and amended and substituted Paying Agent, Bond Registrar and Transfer Agent Agreement, and Levying a tax for Fiscal Year 2019-20 for the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014 in the amount of $545,000.  Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                           Jodi Meader                    - yes

                          Jeremy Pickard                - yes

                          Marianne Schlabach        - yes

                          Emily Uhl                         - yes

                          Denise Chittick                - yes

Motion carried 6-0.

Set the Public Hearing Date and Time for the 2019-2020 Budget

Superintendent Schneider and Business Manager Swartzentruber recommend a Public Hearing for the Proposed 2019-2020 Budget be set for March 25, 2019 at 7:15pm in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Summary for Fiscal 2019-2020 is set to be published in the News upon approval.

Denise Chittick moved to approve the Notice of Public Hearing on the 2019-2020 Proposed Budget for Monday, March 25, 2019 at 7:15p.m.  Emily Uhl seconded the motion.    Motion carried 6-0.

Student Learning

Approval of Added TLC Position

Superintendent Schneider and Principals Marc Pennington and Bill Poock presented the recommendation for a new TLC Position at an estimated annual cost with the person hired from Teacher Leader Compensation funds.  It will be advertised as filled as an internal position.

Emily Uhl moved to approve the creation of the TLC Position for 2019-2020 School Year as recommended.  Jodi Meader seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 25, 2019, at 6:45 p.m. at the Central Office Community Room. Emily Uhl will lead the Work Session portion of the meeting.  Agenda items will include:  Public Hearing for the Fiscal Year 2020 Budget; the resolutions for the WCRF grant;

Adjournment

The meeting adjourned at 7:43 p.m.