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March 19, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 19, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, and Marianne Schlabach.

Board members absent:  George Schaefer (arrived at 7:45pm)

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Marc Pennington, Bill Poock, and Amy Shalla.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

Public Forum

No one spoke.

Consent Items

Jim Hussey moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 12, 2018 and February 26 2018;

Finance Report

The Finance Report for February 2018;

Payment of Bills

The bills as listed for March 19, 2018, Hills Bank ACH Transactions for the month of February 2018; and prepaid bills;

Open Enrollment Requests

Katie Detweiler requests Lexus Detweiler (Grade 4), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Katie Detweiler and Adrian Galindo request Aspen Galindo (Grade 2), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Christine Holderness requests Jarrod Keller (Grade 11), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Matt and Sarah Stoutner request Eve Stoutner (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2018-19 School Year;

Mark and Amy Langr request Bethany Langr (Grade 1), attend Mid-Prairie from Washington Community School District for the 2018-19 School Year;

Nikaia Feltes requests Solomon Feltes (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2018-19 School Year;

Ray and Jessica Bohrer request Walker Bohrer (Kindergarten), Maverick Bohrer (Grade 6), and Phoenix Seaton (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Columbus Community School District for the 2018-19 School Year;

Michaela Bower requests Julia Bower (Grade 2) attend Mid-Prairie’s Home School Assistance Program from English Valley Community School District for the 2018-19 School Year;

Troy and Lezlie Atwood request Jace Atwood (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Andy Bullock and Tammy Nyden request Cole Bullock (Grade 10) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Erika Damschen requests Callan Damschen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Jay and Casey Simon request Angelic Dawson (Kindergarten) and Damon Dawson (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Andrew and Julia Kanakares request Clare Kanakares (Grade 5) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Andrew Kanakares requests Ephrem Kanakares (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Ian and Rachel Kerns request Aaden Kerns (Grade 4) and Leah Kerns (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Eric and Kim Nuxoll request Cecilia Nuxoll (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Kari Lundberg Rodrigues requests Noah Lundberg Rodrigues (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Dan and Janet Teets request Matthew Teets (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Timothy and Lauren Thomsen request James Thomsen (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Shauna Westermann requests Kari Westermann (Grade 5) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Jason and Louise Zook request Gabriel Zook (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2018-19 School Year;

Nathan and Rachelle Jenkins request Abram Jenkins (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Keota Community School District for the 2018-19 School Year;

Heidi Austin requests Stephanie Austin (Grade 10) attend Mid-Prairie’s Home School Assistance Program from Lisbon Community School District for the 2018-19 School Year;

Jon and Amy Zobel request Jason Zobel (Grade 7), Jesiah Zobel (Grade 11), and Joseph Zobel (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Tipton Community School District for the 2018-19 School Year;

Kira Fikes requests Gideon Fikes (Grade 2), Silas Fikes (Grade 4), Levi Fikes (Grade 5), Michaela Fikes (Grade 7), and Isabella Fikes (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2018-19 School Year;

Elizabeth Hinkhouse requests Frederick Hinkhouse (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2018-19 School Year;

Jason and Rachel Owen request Lincoln Owen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2018-19 School Year;

Jess and Kory Buck request Tobias Buck (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

Trent and Amanda Thomas request Eli Thomas (Grade 5), Jillian Thomas (Grade 3), Molly Thomas (Grade 6), and Zeke Thomas (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2018-19 School Year;

 

Personnel Items

Work Agreement issued to Andrew Kahler, Second Shift Custodian, $14.36 per hour;

Resignation of David Helmuth, HS Spring Musical Director, $3,168 per season, effective March 5, 2018;

Fundraising Requests

Mid-Prairie Middle School requests approval to raise funds through a Coin Drive from March 20th to 23rd for the Project Jack project.

University of Northern Iowa Educational Cooperative Agreement

Agreement for the 2018-19 School Year for Student Teachers in the District;

AEA Purchasing Agreement for 2018-19

Agreement for the 2018-19 School Year to Purchase Nutrition Fund Food, Supplies, and Cleaning Supplies;

Marianne Schlabach seconded the consent items.  Motion carried 6-0.

Student Learning

Family and Consumer Science Program

Superintendent Schneider introduced Sarah O’Rourke, and Kayla Romoser.  The team provided an update on the Family and Consumer Science Program.  They shared the goals of the department, reviewed items from last year’s presentation and thanked the Board their interest in the department.  There are two departments – Human Services Program and Culinary Arts Program.  They described the current class offerings in both departments in an overview format, including the Kirkwood Community College culinary academy offerings.

­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­Administrative Reports

Principal Marc Pennington presented an extended update for the Middle School. His primary focus items included:

  • New Items this year – 438 Students, 54 Staff (26 are new to the Middle School); Fifth Grade Transition--New playground and equipment, Specials offered, 1:1 Chromebooks that stay at School; Project Lead the Way/STEM—all students in grades 5-8 participate during the year, increasing partnerships with local businesses and University of Iowa; Refocus Room—For focus on Social Skills, behavior issues, WIN location for students, Restorative Conversations with Staff; Student Leadership Team—38 students in all four grades; enter through an application process; inclusion of 5 different Student Committees;
  • Continuation items – Student Safety initiatives with Office Remodel, Law enforcement presence; High School Spanish offered the past three years—approach discussed and statistics provided;  Standards Based Grading in second year—some tweaks to the system continue to be implemented; 1:1 Chromebooks—a part of “every day” normal of the learning environment; Student Choice—includes extra-curricular, exploratory opportunities, clubs, PLTW;  Counseling and Social Skill development availability; Academic Supports in Math and Reading offered during 8th period for 6th through 8th grades;  MPMS Staff Leadership with staff serving on five committees;

(George Schaefer arrived at 7:45p during the above item)

  • Current challenges – Meeting the needs of all students; Intrinsic Motivations; Meshing the 5th Grade with the rest of the building in current master schedule; value/purpose of homework; Social Media monitoring in and out of school;

Principal Amy Shalla presented an update for the Alternative Learning Center and Special Education interests of the District.  Highlights included: A discussion about thinking outside the box on various needs, long-term plans, and programs for students with specialized needs and basic needs;

Principal Bill Poock presented an update for West Elementary and the District’s Preschools.  Highlights included: Special event called One School One Book two weeks before Spring Break at MP-West where the focus was reading aloud with their family one chapter per day for 10 days;

Principal Robin Foster presented an update for East Elementary.  Highlights included: MP-East also celebrated Literacy before Spring Break with multiple activities and opportunities to read culminating in a Literacy Night for families;

Superintendent Schneider highlighted District items: First meeting of the Facilities Committee will begin on Monday, April 30th at 6pm to 8pm at the MPHS Library;

First Reading of 600 Series Board Policies

Superintendent Schneider introduced this item and highlighted the changes discussed during the recent Board Work Session.  The changes are on the Board Website.

Jim Hussey moved to approve Board Policy Series 600 Policies on First Reading as amended.  George Schaefer seconded the motion.    Motion carried 7-0.

Finance

Redemption of General Obligation Bonds Resolution

Superintendent Schneider and Business Manager Swartzentruber brought this to the board for action.  This follows the initial presentation of the 2018-19 Budget from the February 26, 2018 Board Meeting.  This will allow for additional Debt Service Levy to close to the maximum $2.70 allowed.  This resolution will also provide for the amendment of the Escrow Agreement for the Paying Agent.  CONTENT. 

Jim Hussey moved to approve the Resolution as written by reading and summarizing including:

Resolution Authorizing the Redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014 approving the escrow and amended and substituted Paying Agent, Bond Registrar and Transfer Agent Agreement, and Levying a Tax for Fiscal Year 2018-19 for the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014

Gabrielle Frederick seconded the motion.

Roll Call Vote:    Gabrielle Frederick- yes

                           Jim Hussey - yes

                          Jodi Meader - yes

                          Jeremy Pickard - yes

                          Marianne Schlabach - yes

                          George Schaefer - yes

                          Denise Chittick - yes

Motion carried 7-0.

8:00pm Public Hearing to Amend the 2017-18 Certified Budget

President Pickard opened the floor for the Public Hearing to allow for input.  This was published in the local paper on March 8, 2018.  No one spoke from the public.

Approve the 2017-18 Certified Budget Amendment

Superintendent Schneider and Business Manager reviewed the changes again and recommended the Board consider passage of this amendment to present to the SBRC by April 30, 2018. 

Gabrielle Frederick moved to approve 2017-18 Certified Budget Amendment as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

8:05pm Public Hearing on the 2018-19 Certified Budget

President Pickard opened the floor for the Public Hearing to allow for input.  This was published in the local paper on March 8, 2018.  No one spoke from the public.

Approve the 2018-19 Certified Budget

Superintendent Schneider and Business Manager Swartzentruber asked for questions from the Board and then recommended the Board consider passage of this budget for filing to the Washington Auditors Office by April 16, 2018.

George Schaefer moved to approve the 2018-19 Certified Budget as presented.  Marianne Frederick seconded the motion.    Motion carried 7-0.

WCRF Grant Applications Resolution

Superintendent Schneider presented the resolution for the Board’s consideration.  The following items are presented for consideration and approval prior to the April 4, 2018 filing deadline.

  1.  United Way Early Literacy Kit Project – Grant $7,302.00; Total Project $8,302.00;
  2. Mid-Prairie Band Uniforms – Grant $17,500.00; Total Project $35,000.00;
  3. Resurfacing Mid-Prairie Softball Fields – Grant $39,219.00; Total Project $60,219.00;
  4. MPHS Step Up to iPads – Grant $50,683.00; Total Project $63,354.00;
  5. Middle School Chromebook Refresh – Grant $23,842.39; Total Project $31,789.85;
  6. iPads for Early Learnings – Grant $50,162.06; Total Project $66,882.75;

The Board reviewed the list asked questions of the Administrators about specific projects on the list.

George Schaefer moved to approve the Resolution by a summary reading of same.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick - yes

                           Jim Hussey - yes

                           Jodi Meader - yes

                          Jeremy Pickard - yes

                          Marianne Schlabach - yes

                          George Schaefer - yes

                          Denise Chittick - yes

Motion carried 7-0.

Instructional Support Levy

Superintendent Schneider reviewed the Instructional Support Levy and options for Board extension for 5 years or for a public election to extend for 10 years.  He is asking if the Board wants to move ahead with the Board Activity for 5 years.  It will require two resolutions with a Public Hearing in between.  The Board extension resolution comes with the understanding that citizens have the right to petition for a public election should they desire such action.  By passing a resolution now, the District provides maximum time for a petition and next steps should an election be required.  The Board asked to begin the 5-Year process and Resolutions.

2016-17 Auditor’s Report

Business Manager Swartzentruber provided a summary review of the recently received final audited financial statements for the Fiscal Year ended June 30, 2017.  He highlighted a number of the pages within the report, especially highlighting the audit comments on pages 64 to 69.

Jim Hussey moved to accept the 2016-2017 Fiscal Year Audited Financial Statements as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Board Development and Inservice Activities

Nothing.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 9, 2018, at 7:00 p.m. at the Central Office Community Room.  Agenda items to be included are: Foreign Languages presentation; Second Reading of Series 600; and Staff Member Spotlight.

Adjournment

The meeting adjourned at 9:09 p.m.