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March 25, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 25, 2019 – 6:45 p.m.


President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabriella Frederick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Gabriella Frederick moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.

Gerry Kahler moved to appoint Emily Uhl chair of the Work Session and to relieve the current meeting chairperson of their chair duties until the Business Session.  Seconded by Gabriella Frederick.  Motion carried 7-0.


Teacher Make-Up Days

Superintendent Schneider updated the Board on the status of the teacher contract days to be made up due to missed school during the school year.  He asked if there were any questions by the Board of any of the details related to Teacher Make-Up Days.  The Board asked questions about various options that could be elected by Teachers to make-up days.

IASB Webinar:  Hiring Processes and Practices

Board President Pickard and Superintendent Schneider reported on the IASB Webinar in which they presented and participated on Tuesday, March 19th.  Various topics were covered, from Board participation in the hiring of teachers to the hiring process for a Superintendent.  Trust, communication, clarity, and control are key areas of consideration both from the Board’s perspective and the Administrator perspective.

Timeline/Process for Updating School Board Policies

Superintendent Schneider discussed the process and Timeline for updating School Board Policies for 2 series of policies each year.  He introduced and idea for a process of sending the current and the proposed updated policies ahead of time for review by the Board, Administrators, and Directors.  Policies that are of interest would be discussed in depth, and those not of interest or of major change could be moved to First Reading status.  The Board commented on the idea.  It was suggested that this topic potentially be revisited at the next meeting. 

Board Development and Inservice Activities

IASB have additional webinars coming up.  Discussions about IASB website resources are available for future discussion topics.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 8, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda Items to include: Culture and Diversity Committee/ELL, Middle School Business Report, and a presentation by Hills Bank about investment return possibilities; Discussion of Graduation procedures; and Discussion/Approval of the package settlement status with Interest Based Bargaining. 

Gabrielle Frederick moved to return the chair responsibilities to Board Chair, Jeremy Pickard. Gerry Kahler seconded.  Motion carried 7-0.


Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gerry Kahler moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 11, 2019

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for March 25, 2019;

Open Enrollment Requests – None presented for approval

Personnel Items

Volunteer Coaches for Spring Sports

Candice Henrichson – HS Girls Track Assistant – $500 - from Resale Funds

Gary Curtis – HS Girls Track Assistant – No Compensation

Aaron Fleming – HS Girls Track Assistant – No Compensation

Wyatt Cady – HS Boys Soccer Assistant – No Compensation

Sophia Chmaruk – HS Boys Soccer Assistant – No Compensation

Daren Lambert – Hs Boys Golf Assistant – No Compensation

Fundraising Requests – None presented for approval

Timberline Medicaid Billing Service Agreement

Approval of Medicaid Billing Service Agreement for a 3-year term commencing July 1, 2019 through June 30, 2022 with Timberline Billing Service, LLC.

Grant Wood AEA Mentoring and Induction Consortium Agreement

Approval of a contract with Grant Wood AEA for the 2019-2020 School Year to provide Mentoring and Induction Services for new teachers.

Jodi Meader seconded the consent items.  Motion carried 7-0.


Washington County Riverboat Foundation Grant Resolution

Superintendent Schneider presented the resolution for the Board’s consideration and summarized each grant application.  The following grants are presented for consideration and approval prior to the April 5, 2019, filing deadline.

  1. All Aboard – All Included – Grant $56,510.00; Total Project $117,000.00;
  2. Going Green – We’re Taking it Outside – Grant $39,705.00; Total Project $52,943.00;

The Board reviewed the list asked questions of the Administrators about specific projects on the list.

Gabrielle Frederick moved to approve Resolution 032519 for the Washington County Riverboat Foundation Grant Applications for Going Green – We’re all Outside for $39,705.00 and All Aboard – All Included for $56,510.00 in the April 5, 2019 grant cycle.  Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick         - yes

                           Gerry Kahler                   - yes

                          Jodi Meader                    - yes

                          Jeremy Pickard               - yes

                          Marianne Schlabach       - yes

                          Emily Uhl                         - yes

                          Denise Chittick                - yes

Motion carried 7-0.

7:15pm Public Hearing on the 2019-20 Certified Budget

President Pickard opened the floor for the Public Hearing to allow for input.  This was published in the local paper on March 14, 2019.  No one spoke from the public.

Approve the 2019-20 Certified Budget

Superintendent Schneider and Business Manager Swartzentruber asked for questions from the Board and then recommended the Board approve the 2019-2020 Fiscal Year Budget for filing to the Washington Auditors Office and Iowa Department of Management by April 15, 2019.

Marianne Schlabach moved to approve the 2019-20 Certified Budget as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.


Nothing added from earlier in the meeting.

Jodi Meader agreed to chair the Work Session at the April 8, 2019 meeting.


The meeting adjourned at 7:27p.m.