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March 9, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 9, 2020 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented and amended.  Seconded by Mary Allred.  Motion carried 6-0.

WORK SESSION

Finance Presentation

Business Manager Swartzentruber presented on the Certified Budget process for 2020-2021 School Year.  He focused on the different trends in enrollment, revenue generation, Property Tax Levy amounts, and Spending Authority.  The Certified Budget Process needs to be completed by April 15, 2020, subsequent to a Public Hearing on the Budget that needs to be schedule for March 23, 2020.  The Property Tax Levy filing will be for $13.26 per $1,000 of taxable value if approved as presented.  This would be an increase of $0.03 per $1,000 from last year.  The rate is held down by a 2% increase in taxable property values in the District.  Property taxes fund approximately 29% of the total revenues collected by the District.

Facility Improvement Discussion

Superintendent Schneider and President Schlabach continued the discussion item by reviewing the content of conversations covered in the previous two or three School Board Meetings.   He received today additional cost projections from Carl A Nelson and Shive-Hattery.  He will get these out to Board Members shortly for review. 

Board Member and Administrator Dialogue

Administrators provided brief updates for their buildings and programs at Middle School, West Elementary, East Elementary, High School, Home School Education Center, and the Alternative Learning Center. Mary Allred shared of her experiences at East Elementary and appreciation for the programs and activities.

Board Development and Inservice Activities – Nothing added.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 23, 2020, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Public Hearings on the FY2021 Certified Budget and Amended Budget for FY2020, Public Hearing on the FY2020 Amended Budget, and FCCLA will provide a presentation.

BUSINESS MEETING

Public Forum– 7:00 p.m.

John Conway spoke in favor of the Mid-Prairie Auditorium.  He encourages the School Board to seriously consider including this in the facilities planning and discussions.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 24, 2020;

Finance Report

The Finance Report for February 2020;

Payment of Bills

The bills as listed for March 9, 2020, Prepaid Bills; and Hills Bank ACH Transactions for February 2020;

Open Enrollment Requests

Alexis Deatsch requests Pierce Decker (Prekindergarten), attend Mid-Prairie from Iowa City Community School District for the 2019-20 School Year;

Kelsey Thomann requests Blaine Duwa (Grade 2), attend Mid-Prairie from English Valleys Community School District for the 2020-21 School Year;

Mark and Bethany Lingard request Ward Lingard (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2020-21 School Year;

Pat and Sarah O’Rourke request Greta O’Rourke (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2020-21 School Year;

Andy and Morgan Rodgers request Emilia Rodgers (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2020-21 School Year;

Jeremy and Jennifer Young request Lillian Young (Grade 6), Alivia Young (Grade 5) and Hannah Young (Grade 2), attend Mid-Prairie from Highland Community School District for the 2020-21 School Year;

William Wilkerson and Heidi Meinders request William Wilkerson (Grade 11), attend Mid-Prairie from Highland Community School District for the 2020-21 School Year;

Alan Eckhardt and Tonya Hovey request Nyx Eckhardt (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2020-21 School Year;

Jacob and Shaylee Adrian request Piper Adrian (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Ashlie Andersen requests Abagail Andersen (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Chris and Andrea Hahn request Cavyn Hahn (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Carey and Alexie Tandy request Eli Tandy (Grade 6), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Chris Vogel requests Zander Vogel (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Alexis Osborn requests Nova Dickerson (Alternative Kindergarten), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Skyler Cooper requests Keylen Cooper (Grade 1), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Ma Guadalupe Jimenez requests Stephanie Jimenez (Grade 9), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Nate and Cari Strabala request Palmer Strabala (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Mac and Nicole Dhooge request Isaac Dhooge (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2020-21 School Year;

Sarah Lambert requests Leah Lambert (Grade 2) and Rachel Lambert (Grade 5) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2020-21 School Year;

Kati Bradshaw requests Wyatt Bradshaw (Grade 1) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2020-21 School Year;

Stacey Crabtree requests Courtney Crabtree (Grade 10) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2020-21 School Year;

Heather Ganger requests Cade Ganger (Grade 2), Hannah Ganger (Kindergarten), and Sadie Ganger (Grade 3) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2020-21 School Year;

Kati Bradshaw requests Connor Hervey (Grade 4) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2020-21 School Year;

Maggie Baker requests Azariah Baker (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Thomas and Stacey Casey request Eliana Casey (Kindergarten) and Emmaline Casey (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Ben and Lindsey Griffin request Vera Griffin (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Shawna Haines requests Jazlyn Haines (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Tim and Beth Hurst request Garrett Hurst (Grade 8), Gavin Hurst (Grade 6), Graham Hurst (Grade 5), Grayson Hurst (Grade 3), and Griffin Hurst (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Rebecca Ilten requests Lucy Ilten (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Brian and Melissa Isbell request Olive Isbell (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Nathan and Orpah Jensema request Isaac Jensema (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Julia Kanakares requests Clare Kanakares (Grade 7) and Ephrem Kanakares (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Rachel Kerns requests Aaden Kerns (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Grae Olson requests Brigham Morgan (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Arthur and Sheree Murphy request Arthur Murphy III (Grade9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Matthew and Natalie Witte request Isaac Myers (Grade 10) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Nathan and Katherine Seger request Anthony Seger (Grade 6), James Seger (Grade 4), Joseph Seger (Kindergarten), Thomas Seger (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2020-21 School Year;

Louise Zook requests Saraya Zook (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2020-21 School Year;

Elise Maxson requests Lucas Maxson (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Louisa Muscatine Community School District for the 2020-21 School Year;

Jennifer Render requests Lacy Render (Grade 6), and Lindsey Render (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2020-21 School Year;

Leon and Robin Schrock request Annika Schrock (Grade 4), Landry Schrock (Grade 1), and Lawson Schrock (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2020-21 School Year;

Mindy VanZuiden requests Bristol VanZuiden (Grade 4), and Ryder VanZuiden (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2020-21 School Year;

Personnel Items

Contract issued to Bailey Troyer, Middle School 7th and 8th Grade Science Teacher, $38,464 per annum at 2019-20;

Contract issued to Katie Schneider, High School Special Education Teacher, $38,464 per annum at 2019-20;

Contract issued to Molly Steinbrech, HSAP Associate Director, $38,464 per annum at 2019-20;

Resignation of John Alatalo, West Elementary Fourth Grade Teacher, effective at the end of the 2019-2020 School Year;

Fundraising Requests

MP Boys Soccer requests approval to raise funds through the sale of Casey’s Pizza/Gas/Meal Deal Cards from March 16th to April 6th for the purchase of practice training supplies;

2020 Mid-Prairie ALC Graduates

The following student is recommended to be a March 2020 Graduates of the Alternative High School:  Ms. Lyla Blake;

Mid-Prairie/UNI Cooperative Agreement

The agreement for UNI Education Students in Mid-Prairie Classrooms for the remainder of 2019-2020 is presented for approval and signature.

Denise Chittick seconded the consent items.  Motion carried 6-0.

Student Learning

School Board Policy 903.2, Community Resource Persons and Volunteers

Superintendent Schneider noted that this is on the agenda at the request of constituents to Board President.  The constituents were not in attendance.  The family’s student is working with an outside person and would like to request that this outside person be allowed to be in the building to work with their students.  Schneider shared from the policy in the last sentence of the second paragraph.  Schneider provided additional input as to how the policy is currently carried out by District Staff and the security that is maintained.  The board asked questions for clarification including: “Is this a request to change the policy or an exception to the policy?”  The Board President will follow up with the constituents.

EMC Agency

Superintendent Schneider discussed the change of agency ownership with Fisher Agency.  Three agencies operate in the District.  The purpose would be to discuss if the Board wants to put out and Request For Proposal (RFP).  Preference would be for the District to stay with EMC Insurance Company.  Shawn Powell of Southeast Iowa Insurance spoke of their work of with EMC and other general comments.  Options are to do nothing or request an RFP.

Gabrielle Frederick moved to have the District prepare a Request for Proposal for Insurance Agents to provide responses related to the District’s Insurance Coverages.  Denise Chittick seconded.  Motioned carried 6-0.

School Board Policy 505.7, Commencement

Superintendent Schneider discussed the current policy and the recognition of students and groups.  Schneider asked the Board to consider reviewing the policy for the criteria to evaluate requests and where these recognitions need to be conducted—Commencement or Senior Night.  It is recognized that this is quite subjective.  It is recognized that the timing for this discussion is timely given graduation approaching.  The Board discussed this at length: what is currently included, if current programs could be evaluated/broadened, and advanced notice.  Parents shared about the Eagle Scout program, the service hours, and their request for them to be given an exception.  It is the administrators’ request that the Board work on a review and revision to the Board Policy.  This will be placed on the net agenda on both the Work Session and the Business Session.

WCRF Grant Resolution

Superintendent Schneider presented the Grant Application that is due March 15, 2020.  There is one application being submitted at this time.  It is a grant request for $2,000,000 over a two-year period of time as a portion of the estimated $10,335,635 cost of a High School Auditorium.  The Board reviewed the resolution and asked questions about the process.

Denise Chittick moved to approve Resolution 0309201 for the Washington County Riverboat Foundation Grant Application for $2,000,000 to the Mid-Prairie Auditorium as included in the grant application due March 15, 2020.  Mary Allred seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - yes

Mary Allred                        - yes

                              Jodi Meader                       - yes

                              Jeremy Pickard                  - absent

Marianne Schlabach       - yes

                              Jeremy Gugel                    - yes

                              Denise Chittick                  - yes

Motion carried 6-0.

New York Fine Arts Trip

Superintendent Schneider introduced this item by noting that a group of the High School Fine Arts students are scheduled to travel during Spring Break week to New York City.  This will affect 65 students and a number adult supervisors for this 5 day trip.  This trip is planned every fourth year, and is led by and chaperoned by Mid-Prairie employees.  Given the current situation with the Coronavirus (COVID-19), it is brought to the Board’s attention for discussion.  A document dated 03/01/2020 issued by the Iowa Department of Public Health for us by K-12 School Administrators was shared as were emails with legal counsel and sponsors.  Schneider contacted Public Health to gather input from them.  A decision to go or not go needs to be made by Wednesday, March 11th.  If the original dates for the trip are cancelled, then there is an option to reschedule the trip.  Immediate plans to reschedule before the end of the school year will be taken.  There is very low possibility that a full refund can be expected.  Estimated cost expended per student is $1,200 for this trip.

Mary Allred moved to approve the rescheduling of the trip to New York at a future date in lieu of going at the originally scheduled time from March 14th to 18th.  Gabrielle Frederick seconded the motion.    Motion carried 5-1, Jodi Meader voted no.

Finance

Nutrition Loan

Superintendent Schneider highlighted a memo from Business Manager Swartzentruber about the current balance of $25,000 on the Interfund Loan made by the SAVE Fund to the Nutrition Fund.   It is recommended that this loan be paid off.  It will help the District with bond rating agencies when a bond issue is approved by voters in the future.

Jodi Meader moved to approve the recommendation for the Nutrition Fund to liquidate the $25,000 interfund loan to the SAVE Fund and payment of accrued interest.  Denise Chittick seconded the motion.    Motion carried 6-0.

Set Date and Time for the Public Hearing for 2019-20 Certified Budget Amendment

Superintendent Schneider and Business Manager Swartzentruber highlighted the Public Hearing document for the amendment of the 2019-2020 School Year Budget.  Two areas are being amended. The first area is for Instruction as an increase from $12,190,000 to $12,700,000 is being recommended to recognize the increased costs associated with adding Paraprofessional Support Staff in Special Education.  The second area is for Total Other Expenditures as an increase from $3,077,313 to $7,500,000 is recommended to recognize the Land Purchases and the Refinance of the Revenue Bonds that occurred in October and November of 2019.  Neither of these items were planned for when the budget was submitted in April of 2019.  These amendments would need to be presented to the School Budget Review Committee (SBRC) in Des Moines for approval.  However, before they can be acted upon by the Board, a public hearing needs to be set.  It is recommended a public hearing be set for the next School Board Meeting on March 23, 2020 at 7:25 p.m. in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Amendments for 2019-2020 is set to be published in The News upon approval.

Denise Chittick moved to approve setting the date for the Public Hearing on the 2019-2020 Amendment of Current Budget for March 23, 2020 at 7:25 p.m.  Mary Allred seconded the motion.    Motion carried 6-0.

Set the Date and Time for the Public Hearing of the 2020-21 Budget

Superintendent Schneider and Business Manager Swartzentruber recommend a Public Hearing for the proposed 2020-2021 Budget be set for March 23, 2020 at 7:15pm in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Summary for Fiscal 2020-2021 is set to be published in the News upon approval.

Denise Chittick moved to approve the Notice of Public Hearing on the 2020-2021 Proposed Budget for Monday, March 23, 2020 at 7:15p.m.  Jeremy Gugel seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Adjournment

The meeting adjourned at 8:23 p.m.