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October 14, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 14, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

Vice President Marianne Schlabach called the meeting to order in the absence of Board President Jeremy Pickard.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick (arrived at 6:20 p.m., Jodi Meader, and Marianne Schlabach.

Board members absent:  Jeremy Gugel, Jeremy Pickard, and Gabrielle Frederick (arrived at 6:20 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Superintendent Schneider asked to pull out the hiring of 3 Kitchen Staff from the Consent Agenda and move to Agenda Item under Student Learning for Nutrition Program Staff Changes.

Jodi Meader moved to adopt the agenda as presented with the change as noted above.  Seconded by Mary Allred.  Motion carried 4-0.

WORK SESSION

School Board Policies – Therapy Dogs and Service Animals

Superintendent Schneider discussed the Service Animals policy with the Board.  Consider changing 606.7 changing the title to “District Owned Therapy Dogs” and the change in the first sentence to include “district owned” before Therapy Dogs.  New Policy to 606.8 Service Animals on District Property.  These are two separate policies intended to provide distinctive definitions and to remove confusion.  The Board asked questions for clarification.  Schneider suggested these be put on hold until the next meeting to make a few modifications that arose during the discussion.

(Gabrielle Frederick arrived to the meeting during this agenda item.)

Proposed Changes to Nutrition Program Staffing

Superintendent Schneider discussed the proposed changes in Nutrition Department Staffing.  Going to a Part-time Nutrition Director for the District and then two full time Head Cooks at each of the kitchens—Middle School and High School.  He is noting this change and that the Nutrition Director would move to 0.60 FTE.  This also requires an additional General Cook for the High School.

Physical Plant & Equipment Levy/Revenue Purpose Statement

Superintendent Schneider discussed the two measures on the November 5, 2019 Ballot.  The measures are: (1) VF is the Public Measure for to approve the extension of the Property, Plant, and Equipment Levee (PPEL); and (2) VG is Public Measure to approve the adoption of a Revenue Purpose Statement for the Secure and Advanced Vision for Education Fund (SAVE). Schneider is working on educating the community on the two initiatives.  He covered a draft FAQ document to help with communication and education.  The Board asked questions and provided suggestions. 

Preliminary Enrollment

Superintendent Schneider provided the Board with some updated numbers for the District.  Official Count Date was October 1, 2019 with certification of the count normally occurring on October 15, 2019.  Some preliminary numbers for the Number of Students Served are:  Total in K-12 and ALC classrooms is 1,468 (previous year was 1,460, an increase of 8 students); including HSAP the total is 1,804 (previous year was 1,809, or a decrease of 5 students; 28E Agreement Students attending HSAP from 3 districts is estimated to increase HSAP, when added, is close to even with last year.  Student weighting related to funding will be factored in to a net FTE number as certification is completed.  The Board asked questions for clarification. 

Board Member and Administrator Dialogue

Staff members shared happenings in their buildings and upcoming events.  The Board expressed appreciation for the email about the positive player interaction with the officials at the recent Williamsburg football game.  The Board expressed appreciation for the work of the Student Booster group and their investment in the students of the District.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jodi Meader moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 23, 2019 and October 7, 2019;

Finance Report

The Finance Report for September 2019;

Payment of Bills

The bills as listed for October 14, 2019, Prepaid Bills; and Hills Bank ACH Transactions for September 2019;

Open Enrollment Requests

There are no Open Enrollment In Requests;

Amanda Boyd requests Aidan Boyd (Grade 3) attend Lone Tree Community School District from Mid-Prairie;

Personnel Items

Contract issued to Stephen Bender, 8th Grade Girls Basketball Coach, $3,125 per annum;

Contract issued to Wyatt Cady, HS Assistant Boys Soccer Coach, $2,661 per annum;

Resignation of Sydney Miller, West Elementary Associate, $13.77 per hour, effective October 1, 2019;

Fundraising Requests

The Mid-Prairie Student Boosters request approval to raise funds through student solicitation for sponsorships for Dance-A-Thon from 11/11/19 to 1/25/2020 for Pre-Kindergarten through Grade 12 expenditures that support building education efforts;

The Mid-Prairie Student Boosters request approval to raise funds through a Dance-A-Thon on 1/25/2020 for Pre-Kindergarten through Grade 12 expenditures that support building education efforts;

Gabrielle Frederick seconded the consent items.  Motion carried 5-0.

Student Learning

School Board Policies – Therapy Dogs and Service Animals

Based upon the discussion of potential changes during the Work Session, Superintendent Schneider and Vice President Schlabach asked for questions or further discussion on suggested changes to the School Board Policies on Therapy Dogs and Service Animals, Policies 606.7 and 606.8.  In order for changes to policies to be implemented, an action of the changed policies would need to be taken on First Reading.  It was recommended that this agenda item be tabled until the next meeting on October 28, 2019, so that modifications discussed can be made.

Nutrition Program Staffing Changes

Based upon the discussion of the changes in Nutrition Department presented by Superintendent Schneider during the Work Session, Superintendent Schneider and Vice President Schlabach asked for additional questions and input on the proposed changes.  In order to move forward with the restructuring, a motion for the approval of a 0.60 FTE Nutrition Director, effective October 1, 2019 and the hiring of a High School Head Cook and a High School General Cook and the replacement of the Middle School Head Cook would need to be acted upon together.

Gabrielle Frederick moved to approve the change of restructuring to provide for a 0.60 FTE Nutrition Director at a compensation package commensurate with the prorated amount of the current 1.0 FTE Nutrition Director/HS Head Cook compensation as presented, effective October 1, 2019.  Jodi Meader seconded the motion.    Motion carried 5-0.

Gabrielle Frederick moved to approve as presented, the hiring of the following and issuance of

Work Agreement to Elaine Curtiss, HS General Cook, $13.24 per hour;

Work Agreement to Robin Kent, HS Head Cook, $16.84 per hour;

Work Agreement to Melanie Saresky, MS Head Cook, $15.04 per hour;

Denise Chittick seconded the motion.    Motion carried 5-0.

Finance

Refinancing School Infrastructure Sales, Service and Use Tax Refunding Bonds

Superintendent Schneider and Business Manager Swartzentruber introduced this section of the agenda.  There are three final actions in the form of resolutions that need to be taken at this meeting in order to meet the November 1, 2019 funding timeline and issuance of the 2019 SAVE Bonds that pay off and refinance the 2010 SAVE Bond issuance.  Upon passage of the resolutions, there are documents that can be executed and signed by Jeremy Pickard as President and Swartzentruber as Board Secretary.

Resolution to Appoint Paying Agent, Bond Registrar, and Transfer Agent

This resolution appoints UMB Bank, N.A. to serve in the capacity as noted in the resolution.  The bank will assure timely payment of the principal and interest on the bonds to the buyer.

Denise Chittick moved to adopt the resolution entitled RESOLUTION APPOINTING PAYING AGENT, BOND REGISTRAR, AND TRANSFER AGENT, APPROVIING THE PAYING AGENT, BOND REGISTRAR, AND TRANSFER AGENT AGREEMENT AND AUTHORIZING THE EXECUTION OF SAME”.  Gabrielle Frederick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - yes

     Mary Allred                       - yes

                          Jodi Meader                       - yes

                         Jeremy Pickard                  - absent

                         Marianne Schlabach          - yes

                         Jeremy Gugel                    - absent

                         Denise Chittick                  - yes

Motion carried 5-0.

Tax Exemption Certificate

The document, signed by Swartzentruber as Board Treasurer, contains certain approvals for the calculated yield, certain loan covenants and representations on the use of the bonds for tax exempt purposes only and upon investing of proceeds for yields above the interest rates on the bonds.  Prior to signing, the board should approve the authorization for Swartzentruber to sign.

Jodi Meader moved to approve the Tax Exempt Certificate be placed on file and signed as required by the loan documentation.  Gabrielle Frederick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - yes

                         Jeremy Pickard                  - absent

                         Marianne Schlabach          - yes

                        Jeremy Gugel                     - absent

                        Denise Chittick                   - yes

Motion carried 5-0.

Resolution to Authorize and Provide for the Terms of Issuance and Securing of Payment of the Series 2019 SAVE Bonds

The resolution finalizes the authorizations of the Terms of the Bonds to be issued including the Purchase Agreement with the buyers of the Series 2019 SAVE Bonds.

Gabrielle Frederick moved to adopt the resolution entitled RESOLUTION AUTHORIZING AND PROVIDING FOR THE TERMS OF ISSUANCE AND SECURING THE PAYMENT OF $3,187,000 SCHOOL INFRASTRUCTURE SALES, SERVICES, AND USE TAX REVENUE REFUNDING BONDS, SERIEIS 2019 OF THE MID-PRAIRIE COMMUNTITY SCHOOL DISTRICT, STATE OF IOWA, UNDER THE PROVISIONS OF CHAPTERS 423E AND 423F OF THE CODE OF IOWA, AND PROVIDING FOR A METHOD OF PAYMENT OF SAID BONDS”.   Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - yes

                         Jeremy Pickard                  - absent

                         Marianne Schlabach         - yes

                        Jeremy Gugel                    - absent

                        Denise Chittick                  - yes

Motion carried 5-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 28, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  First Reading of the Therapy and Service Dog Policy, A report from Grant Wood, and a Title I presentation.

Closed Session

Pursuant to Iowa Code, Chapter 21.5j, the Board may enter into closed session to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property.  President Pickard requested a motion to move the Board to Closed Session.

Gabrielle Frederick moved to have the School Board move to closed session pursuant to Iowa Code, Chapter 21.5j.  Jodi Meader seconded the motion.

Gabrielle Frederick moved to approve entering closed session under Iowa Code Chapter 21.5j.  Jodi Meader seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - yes

                         Jeremy Pickard                  - absent

                         Marianne Schlabach         - yes

                        Jeremy Gugel                    - absent

                       Denise Chittick                   - yes

Motion carried 5-0.

The Board entered Closed Session at 7:20 p.m.

The Board exited Closed Session at 7:31 p.m.

Adjournment

The meeting adjourned at 7:32 p.m.