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October 22, 2018

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 22, 2018 – 6:15 p.m.


President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Gerry Kahler, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.


Extended Learning Program

Marc Pennington, Middle School Principal, introduced Rebecca Yoder and Kurtis Broeg to discuss the Extended Learning Program (ELP)/Gifted and Talented Program.   They discussed their philosophy using the 5 Dimensions Model—Orientation, Individual Development, Enrichment, Seminars, and In-depth Study to become Autonomous Learners.  They provided examples of their work within the various grade levels and answered questions of Board members.

Update on Community Service Trip

Amy Shalla, ALC Administrator and Matt Freel, Behavioral Interventionist updated the Board on the planning progress for the trip to support the victims of Hurricane Florence offered to students.  The planned dates for the trip to Baufort, North Carolina has been postponed from November 25th to 30th to February 11th to February 15th due issues related to progress on the ground and recommendations by the coordinating parties in North Carolina.  Funds of $750.00 have been raised with $3,500.00 to go to help with the anticipated costs of $4,000 to $5,500.

District Safety Committee Update

Jay Strickland, High School Principal, discussed the current status and update of the activities of the District Safety Committee.  He reported on a meeting from October 8, 2018 where two or three representatives from each building were present.  Discussion of use of the SchoolGuard app for educators and law enforcement to upload was started with follow up to come at a future meeting.  The group discussed the visitor “buzz-in” protocol in the different buildings and to work toward a common District-wide protocol.  Professional Learning on October 10th called “Stop the Bleed” was held for the staff—a second section of CPR training was incorporated.

Parent Academy

Glenda Seward, District Learning Design Coach, presented an update on the upcoming Parent Academy on November 5th.  This will be for all families in the District.  A meal will be provided along with activities for children.  Publicity for the event is underway in multiple ways and with multiple groups.  There is intent to have a second event during the school year though scheduling is a challenge.

Board Member and Administrator Dialogue

Gabrielle Frederick shared about free eye exams and how she became aware of this activity at the Elementary Schools by local doctors, even doctors not in the District.  She had shared this with the Board via email and wanted to express appreciation for this activity with Administrators.  The investment by our community into our students is quite high.  Marc Pennington discussed the bus evacuation conducted today at the Middle School and at East Elementary.  A second date is planned in November for West Elementary and the High School.  Seventeen 8th Graders are going to Des Moines on Monday, October 29th for a leadership conference.  Rachel Kerns reported on her visit to the Washington Township Optimist Club to share about the Home School Assistance Program.  She found the experience to be very positive with the opportunity to share the program philosophy and activities.

Board Development and Inservice Activities

IASB Annual Convention –November 14-16, Des Moines – Reminder of this upcoming event.  All Board Members are registered and transportation has been arranged.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 12, 2018, at 6:15 p.m. at the Central Office Community Room.  Agenda for next meeting:  Report on Special Olympics, Report on Enrollment—especially on Open Enrollment; SBRC resolutions on Increased Enrollment and ELL beyond 5 years; a request for a future report on the attendance center reorganization was added to the future list.  It was suggested that the agenda be modified slightly to have the Public Forum start at 7:15pm as well as to have an Announcement agenda item after the business session.


Public Forum

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of October 8, 2018;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for October 22, 2018, and prepaid bills;

Open Enrollment Requests --IN None presented at this time;

Personnel Items

Resignation of Elizabeth Harris, HS Cheerleading Coach, $2467.98 per season, effective 10/8/18;

Fundraising Requests

MP Band and Choir request approval to raise funds for the New York trip through the sales of poinsettias from October 23 to November 13;

MP Student Boosters request approval to raise funds with a Facebook Silent Auction starting October 15th to November 9th for use with building projects, assemblies, and field trips;

MP Student Boosters request approval to raise funds through the sale of excess inventory of items purchased from November 13th to 15th at East and West Elementary during Parent Teacher Conferences to use with building projects, assemblies, and field trips.

Jodi Meader seconded the consent items.  Motion carried 7-0.

Student Learning

Action on Community Service Trip to North Carolina

Superintendent Schneider provided a recap of items needing approval.  These include: the planned trip dates are from February 11th to February 15th; out of state travel in three school vans; anticipated cost budget of $3,500 to $4,500.  The board encouraged staff to work at getting the fund raising activities prepared for presentation/approval to/by the Board.

Gabrielle Frederick moved to approve the community Service Trip to Baufort, North Carolina from February 11, 2019 to February 15, 2019, with details as presented.  Emily Uhl seconded the motion.    Motion carried 7-0.

Coaches and Sponsors Handbook

Superintendent Schneider introduced this as a follow up to the October 8th report by Activities Director Tyler Hotz.  He asked for questions of clarification on content.  The Board raised a few questions on the document related to detail and were encouraged to discuss with Tyler Hotz.  Appreciation was expressed for the work of updating the handbook.

Gerry Kahler moved to accept the Coaches and Sponsors Handbook as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.


Action on SBRC Request for Additional Allowable Growth

Superintendent Schneider noted that this is a revised resolution for the Special Education Deficit for the 2017-2018 School Year.   The Special Education Deficit increased to $403,282 from $104,440.93 due to a Medicaid reimbursement to Iowa Department of Human Services in the past 20 months.  The error was noted by the Department of Education and was discussed at the October 8th Board meeting.  The Special Education Supplement has been re-certified.  In order to recover spending authority a revised resolution for Allowable Growth and Supplemental Aid for a negative Special Education Balance is required to be filed with the Iowa Department of Education.  We round this amount up in order to assure that we have sufficient provision in case of additional changes made by the Department of Education.

Marianne Schlabach read and moved to approve Resolution 10022181 for additional allowable growth to cover 2017-2018 special education costs in excess of funding up to $425,000. Gabrielle Frederick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes

                          Gerry Kahler                    - yes

                         Jodi Meader                     - yes

                        Jeremy Pickard                 - yes

                        Marianne Schlabach          - yes

                        Emily Uhl                           - yes

                        Denise Chittick                  - yes

Motion carried 7-0.


The meeting adjourned at 7:37 p.m.