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October 23, 2017

Mid-Prairie Community School District   

Kalona, Wellman, West Chester

Mid-Prairie Home School Education Center, Kalona, IA  52247

October 23, 2017 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer (arrived at 7:05 p.m., and Marianne Schlabach.

Board members absent:  Gabrielle Frederick and George Schaefer (George arrived at 7:05 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber

Jodi Meader moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 5-0.

Public Forum

No one spoke.

Consent Items

Jim Hussey moved to approve the following consent items.

Payment of Bills

The bills as listed for October 23, 2017 and prepaid bills;

Open Enrollment Requests

Kyle and Julie Birky request Isaac Birky (Grade 4) and Molly Birky (Grade 1), attend Mid-Prairie from Williamsburg Community School District for the 2017-18 School Year;

Personnel Items

Contract issued to Dale Stutzman, Bus Driver, $22.20 per hour;

Resignation of Ashley Cory, Special Education Associate at West Elementary, $13.70 per hour, effective November 3,  2017;

Fundraising Requests

MP FFA requests approval to raise funds through Fruit, Meat, and Cheese & Popcorn Sales from October 24th to November 3rd for defraying costs for Chapter Activities and Trips;

MP Post Prom requests approval to raise fund through the Sundaes & Brownies sales at home basketball games during the varsity basketball seasons for 2017-18;

MP Post Prom requests approval to raise fund through the sale of ceramic coffee cups and mugs from October 23rd to November 21st;

Marianne Schlabach seconded the consent items.  Motion carried 5-0.

Hiring of Communications Specialist (George Schaefer arrived at 7:05pm during this item)

Work Agreement issued to Kristi Strickland was pulled from the Consent Items by Superintendent Schneider.  Schneider explained the process and the situation.  He highlighted her education and work experience.  He asked if there were any questions.

Jodi Meader moved to approve the Work Agreement issued to Kristi Strickland, District Communication Specialist, $20.00 per hour as presented.  Jim Hussey seconded the motion.  Motion carried 6-0.

Student Learning

Home School Assistance Program Presentation

Superintendent Schneider introduced the Home School Assistance Program team—Jan Childress, Rose Schrock, and Rachel Kerns.  Rose asked the other team members that were present to introduce themselves and their roles.  This is the twenty-first year for the Mid-Prairie Home School Assistance Program.  The HSAP team made a presentation about the Mid-Prairie Home School Program. Items shared included:  the mission statement (and components), definitions of support of families and parent-directedness, definition of supervision of families, the various resources available to families; the high school diploma program/requirements; history of the HSAP program nationwide and in Iowa; current year numbers of students-344; Senior Year Plus Program; Grad-Point Program; Field Trip Opportunities; and Enrichment Classes offered.  The Board thanked the HSAP Staff for an informative presentation.

Finance

Early Separation Policies 407.6 and 413.6 – Second Reading

Superintendent Schneider reviewed the two policies from the previous meeting for the Board’s consideration and discussion.  The proposed changes passed on First Reading at the October 9, 2017 School Board Meeting.  Schneider recommends that both policies be amended to use the same wording and provide flexibility as the specifics of the program are defined.

George Schaefer moved to approve Early Separation Policies 407.6 and 413.6 on Second Reading as presented.  Marianne Schlabach seconded the motion.  Motion carried 6-0.

Additional Spending Authority Resolution

Superintendent Schneider drew the board’s attention the Resolution Document on the Board shared site.  Each year we are able to request Additional Allowable Growth from the School Budget Review Committee (SBRC) for a number of items.  For 2017-18 School Year, the District is able to request additional spending authority for an increase in the number of new students open enrolled out of the District, even though our Open Enrolled numbers declined—there were 6.6 new—specifically identified—students enrolled for a total of $43,500.60.  Additionally, we are able to request $5,885.44 for our ELL program beyond 5 years. 

Jim Hussey Resolved that the Superintendent is hereby authorized to submit a request to the School Budget Review Committee for additional allowable growth in the amount of $43,500.60 for Increasing Enrollment in the 2017 2018 School Year and further he is also authorized to submit a request to the School Budget Review Committee for additional allowable growth in the amount of $5,885.44 for ELL Beyond 5 Years per Resolution No. 102317.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Jim Hussey                   - yes

                          Jodi Meader                   - yes

                          Gabrielle Frederick        - absent

                          Denise Chittick               - yes

                         Jeremy Pickard               - yes

                         Marianne Schlabach       - yes

                         George Schaefer             - yes

Motion carried 6-0.

­­­­­­­­­­­­­­­­­­­­Audit Exit Conference

Board President Pickard noted the request by a board member for the Audit Exit Conference.  Audit fieldwork will take place on Thursday and Friday of this week.  The exit conference will most likely be in the last hour or so of field work on Friday, October 27th.  Jodi Meader will be the designated representative. 

Board Development and Inservice Activities

IASB School Board Member Orientation Workshop – Wednesday, October 25, 2017, 6-8:30 p.m. – Clear Creek Amana – At this time, two persons are registered for the October 25, 2017 date at Clear Creek Amana.  Transportation details will be worked out with the two individuals.

IASB Annual Convention – November 15-17, 2017, Des Moines (Mid-Prairie Presentation)

All Board members and Superintendent Schneider are registered for this event for Thursday, November 16, 2017.  Transportation has been arranged to the event.  Jim Hussey has shared the revised Power Point slide show file on the Board Document site to allow for continuing review by the Board, which will be at 1pm on Thursday, November 16th.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 13, 2017, at 7:00 p.m. at the Central Office Community Room.  Agenda items include:  A presentation on the Backpack Program, Good Conduct Policy, and a report on Certified and Open Enrollment.  Superintendent Schneider will invite Iowa Legislators to one of the November meetings.  The second meeting in November will be the Superintendent evaluation with George Schaefer leading as Vice President of the Board.

Work Session

Building Tour of Home School Education Center – The Board toured the Home School Education Center led by the Home School Assistance Program Educators.

Adjournment

The meeting adjourned at 9:21 p.m.