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October 26, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 26, 2020 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Gabrielle Frederick.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Jeremy Pickard moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

WORK SESSION

Facility Use Discussion

Superintendent Schneider, Activities Director, Tyler Hotz, and Building Administrators discussed the current policy of not allowing outside parties to use School facilities during the COVID crisis.   They then presented a document of Guidelines and Procedures for Non-School Sponsored Activities.  They are recommending to open the buildings for these activities beginning the week of November 2, 2020 using these guidelines.  The document reflects a consistent approach similar to what other Districts in the Conference are doing.  The Board asked questions about a number of the items within the document.

Hybrid Learning Plans

Building Administrators discussed the work they have done to develop a Hybrid Learning Plan for the buildings.  The Administrators are reviewing the cutoff by Alphabet for the groupings of students to two groups.  They would look at Monday, Thursday every other Wednesday for one group and Tuesday, Friday and every other Wednesday for the other group.  Students on their out of building days will be have materials developed for use similar to quarantined process currently in place.  High School students could use Zoom into their classrooms.  Special Education is updating processes that were developed in the Spring of last School Year.  Through inquiry with other Districts in the Hybrid method, it is found that those districts are covering about 50% of the desired material.  Those Districts are looking at ways to increase the material covered, and our Administrators are also looking at how that would be addressed.  The challenges go beyond the classroom to Transportation and Food Service as well.  Board members asked questions of clarification of the group and of individual buildings.  The Board expressed appreciation for the work to date.

Preliminary Enrollment Figures

Superintendent Schneider reported on the preliminary enrollment numbers for the district.  Count Day is October 1st.  The numbers remain preliminary until close to mid-November. The District is down 0.10 students compared to last year.  Schneider shared the details for Preschool, Resident Students, Open Enrolled In Students, and Home School Program.  Districts with students Open Enrolling into Mid-Prairie total 22 compared to 18 for last year’s count.  He summarized by celebrating this as good news for Mid-Prairie, especially as compared to other Districts.

Board Member and Administrator Dialogue

Administrators expressed a sense of calmness at this juncture.  However, it is noted that things can change rapidly.  Business Manager Swartzentruber note that the annual audit fieldwork happens tomorrow, October 27th.

School Board Policy Review – 500 Series

Superintendent Schneider discussed the School Board Policy review of the 500 Series of Policies. Policies were reviewed, especially the items that possibly change, or where policies may differ from the Model Policies suggested via IASB. This will be continued at the end of the Business Session.

Board Development and Inservice Activities

Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jeremy Pickard moved to approve the following consent items.  The TCIT contract was tabled due to questions about whether the program is active for this School Year due to COVID.

Minutes of Previous Meetings

The minutes of October 12, 2020;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for October 26, 2020;

Open Enrollment Requests

Christine Brito requests Ruth Taylor (Grade 11) and Theresa Taylor (Grade 9), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Personnel Items

Contract issued to Wendy Klostermann, Bus Driver, $23.16 per hour;

Contract issued to Kyle Mullet, Varsity Head Baseball Coach, $4,197.90 per season;

Contract issued to Kevin Cortum, 7th Grade Girls Basketball Coach, $2,226.87 per season;

Work Agreement Issued to Aubrey Keaough, Highs School Paraprofessional, $13.76 per hour;

Resignation of Elaine Curtiss, High School General Cook, $13.63 per hour, effective October 19, 2020;

Fundraising Requests

MP Volleyball requests approval to raise funds from September 1st to September 9th through Candle Sales for volleyball equipment and Middle School Uniforms;

MP Basketball requests approval to raise funds through by holding a Jamboree on November 23rd for practice jerseys, Middle School jerseys, volunteer coach, and coach/player gear and equipment;

Post Prom Committee requests approval to raise funds through the sale of MP logoed corn hole board game from October 2020 to February 2021 for support of the 2021 Post Prom Activities and expenses;

Post Prom Committee requests approval to raise funds through a 50/50 Raffle on October 16th Football game for support of the 2021 Post Prom Activities and expenses;

Post Prom Committee requests approval to raise funds through hosting a half-time free through shot contest from November 2020 to February 2021 for support of the 2021 Post Prom Activities and expenses;

Post Prom Committee requests approval to raise funds through the painting of MP logo’s on driveways and sidewalks from November 2020 to February 2021 for support of the 2021 Post Prom Activities and expenses;

Post Prom Committee requests approval to raise funds through participation in a vendor fair/food booth on December 5th for support of the 2021 Post Prom Activities and expenses;

Tabled the Approval of the Grant Wood AEA Teacher-Child Interaction-Universal Training Method Contract for the 2020-2021 School Year.

Denise Chittick seconded the consent items.  Motion carried 6-0.

Student Learning

Second Reading of School Board Policy 505.5, Graduation Requirements

Superintendent Schneider noted that the policy had passed at the October 12, 2020 meeting on First Reading.  Time was provided for any questions or further discussion, and there was no further discussion.  The recommended language is for the changes for the 2020-2021 School Year only.

Denise Chittick moved to adopt Board Policy 505.5, Graduation Requirements on Second Reading as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

Finance

Set Public Hearing for School Bus Specifications

Superintendent Schneider discussed the need for replacement of two school buses according to the ongoing replacement schedule.  This year we are working with a State of Iowa Volkswagen Settlement Grant that is 25% of each vehicle to a maximum of $45,000 or $55,000 total award for both buses.  Specifications have been developed and need to be viewed by the public for input.  A request for a Public Hearing on November 9, 2020 at 7:15p.m. is recommended.  The Bid due and opening date will be December 15, 2020, at 1 p.m.   The Board expressed a desire to see a bus or two having Wi-Fi for the long trips to Conference Schools in the North.

Jeremy Pickard moved to approve a Public Hearing for School Bus Specifications on November 9, 2020 at 7:15 p.m.  Denise Chittick seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

School Board Policy Review – 500 Series

Superintendent Schneider continued this item from the Work Session at the beginning of the meeting and finished the 500 Series.  Minor modifications were noted.

Board Development and Inservice Activities

IASB Convention will be virtual this year.  It begins on Wednesday, November 18th through the 19th.  Board members provided Secretary Swartzentruber with direction to register those planning to attend the Convention.  He will complete the registrations as soon as possible.

Superintendent Schneider will provide materials to the Board for his annual evaluation, scheduled for the second November meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 9, 2020, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Reorganization Meeting, HSAP presentation, Public Hearing on Bus Specifications and Bid, and SBRC Resolution on Open Enrollment Out and ELL Beyond 5 years.

Adjournment

The meeting adjourned at 7:41 p.m.