Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
September 10, 2018 – 7:00 p.m.
RETIRING SCHOOL BOARD
President Jeremy Pickard called the meeting to order.
Board members present: Denise Chittick, Gabrielle Frederick, Jodi Meader, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.
Board members absent: None
Also Present: Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.
Marianne Schlabach moved to adopt the agenda as amended to change the order of the Officer Election and appointment of a new board member. Seconded by Denise Chittick. Motion carried 6-0.
Marianne Schlabach moved to approve the following consent item.
Approve Minutes of August 6, 2018 and August 27, 2018.
Motion seconded Jodi Meader. Motion carried 6-0.
Fiscal Year 2018 Treasurers Annual Report
Business Manager and Board Secretary Jeff Swartzentruber provided the 2018 Treasurers Report. The Certified Annual Report due September 17, 2018 is ready for certification and is expected to be certified on or before September 14, 2018. The report presented to the board is the Summary Treasurer’s Report from the Iowa Board of Education Portal. Additional Information is provided to the Board of Change in Fund Balance and Cash Balances and Change in Cash Balances. Overall Cash Balances increased by $1,450,000 with General Fund Cash contributing $956,000 to the change. Operating Fund Balance increased for the year by $722,240. Total Fund Balances increased by $1,076,000.
Emily Uhl moved to accept the Fiscal Year 2018 Treasurer’s Report as presented. Seconded by Marianne Schlabach. Motion carried 6-0.
Acceptance of Election Results
The Abstract of Votes from the August 28, 2018 special election was presented. Emily Uhl was elected to fill the term vacated by George Schaefer to the November, 2019 election. The votes were: Emily Uhl 223 votes, Randy Billups 125 votes.
Denise Chittick moved to accept the election results as presented in the Abstract of Votes. Seconded by Gabrielle Frederick. Motion carried 6-0.
Formal Acceptance of School Board Member Resignation
Board President Pickard requested a motion to accept the resignation of Board Member Jim Hussey dated August 20, 2018.
Jodi Meader moved to accept the resignation of Jim Hussey from the Mid-Prairie School Board. Marianne Schlabach seconded the motion. Motion carried 6-0.
Adjournment (Sine Die) The Board President adjourned “sine die” the final meeting of the 2017-2018 School Board at 7:08 p.m.
NN moved to adjourn the meeting. Seconded by SS. Motion carried 6-0.
New Board of Education – Organization of the 2018-2019 Board
Board Secretary, Jeff Swartzentruber, called the meeting to order at 7:08p.m.
Oath of Office for Newly Elected Board Member
Board Secretary Swartzentruber administered the Oath of Office to Emily Uhl.
Swartzentruber turned the meeting over to former Board President Pickard for the next agenda item.
Appoint New School Board Member, Oath of Office
President Pickard opened the discussion with a request for names to be considered for the open School Board seat vacated by the recent resignation of Jim Hussey.
Pickard introduced the two interest parties to be appointed by the Board for the vacant seat. Kristi Newton provided a statement to the Board about her background, goals and desire to serve the community. Gerry Kahler also addressed the Board about his background, goals and desire to serve the community. The person appointed will serve until the November 2019 School Board Election. After discussion and questions of the potential appointees and Board members, Pickard called for a motion of nomination. Pickard encouraged both to run at the next election no matter the outcome of tonight’s decision.
Marianne Schlabach moved to nominate Gerry Kahler for the vacant School Board seat held by Jim Hussey. Jodi Meader seconded the motion. Motion carried 6-0.
Oath of Office for Newly Appointed Board Member
Board Secretary Swartzentruber administered the Oath of Office to Gerry Kahler.
Former President Pickard turned the meeting back over to Board Secretary Swartzentruber for School Board Officer Elections.
Nominations for President of the Board of Directors for the 2018-2019 School Year: Denise Chittick nominated Jeremy Pickard for President of the Board. Additional nominations were requested by Swartzentruber, and there were none. Seconded by Jodi Meader. Motion carried 6-0 with Jeremy Pickard abstained from voting.
Nominations for Vice-President of the Board of Directors for the 2018-2019 School Year: Gabrielle Frederick nominated Marianne Schlabach for Vice-President. Additional nominations were requested by Swartzentruber, and there were none. Seconded by Emily the motion. Motion carried 6-0 with Marianne Schlabach abstained from voting.
The Oaths of Office were administered to Marianne Schlabach as Vice President and Jeremy Pickard as President of the School Board for the 2018-2019 School Year.
New Board President, Jeremy Pickard, continued the meeting as Chairman and President of the School Board.
Gabrielle Frederick moved to adopt the agenda as to amended—moving the Student Learning items of the agenda ahead of the Long and Short Term Planning agenda items. Seconded by Gerry Kahler. Motion carried 7-0.
Randy Billups spoke to the Board to clarify his recent actions and to clear the record on the recent Special Election and his intentions.
Marianne Schlabach moved to approve the following consent items.
The Finance Report for August 2018 and the final report for June 2018 with all accruals;
Payment of Bills
The bills as listed for September 10, 2018, Hills Bank ACH Transactions for August 31, 2018;
Open Enrollment Requests
Nicole Seeman requests Sabrina Taylor (Grade 11), attend Mid-Prairie from Highland Community School District for the 2018-19 School Year;
Contract issued to Jose Ayala, Assistant Boys Soccer Coach High School, $2,965.77 per season;
Contract issued to Kara Beatty, 7th Grade Volleyball Assistant Coach, $1,471.10 per annum;
Contract issued to Derek Kalm, 8th Grade Volleyball Assistant Coach, $1,471.10 per season;
Contract issued to Kara Beatty, 8th Grade Girls Basketball Coach, $2,471.45 per annum;
Fall Volunteer Coaches:
Justin Barthelman, Football Assistant Coach; $1,700 from Football Resale
Mark Dalton, Football Assistant Coach; $1,700 from Football Resale
Derek Yoder, Football Assistant Coach; $2,200 from Football Resale
Daren Lambert, Football Assistant Coach; $2,200 from Football Resale
Nate Carlson, Football Statistics; $250 from Football Resale
Mid-Prairie Fine Arts Boosters request approval to raise funds by raffle of a donated quilt between September 1st and May of 2019 with proceeds to be used for Marching Band uniforms;
FCCLA requests approval to raise funds by the sale of Homecoming T-shirts from September 12th to 17th with proceeds to be used for chapter projects that serve the school, community and leadership events;
SPORT/GROUP requests approval to raise funds through ACTIVITY for FUNDS USED FOR (travel, expenses, and miscellaneous small equipment);
Approve Level I Investigators
Approved as Level I Investigators for physical and sexual abuse complaints are the following:
Alternate: Mark Schneider
Approve Additional Insured Booster Groups
The following associated entities are approved for inclusion in the District Liability and E&O Insurance Policies
Golden Hawks Wrestling Club
Mid-Prairie Athletic Boosters
Mid-Prairie Community School District Foundation
Mid-Prairie Fine Arts Boosters
Mid-Prairie Post Prom Committee
Mid-Prairie Student Boosters
Approve Fixed Asset Purchase
John Deer 318GR Skid Steer and Forks in the amount of $38,218.70, netted to $33,718.70 with trade in of Tractor 1070 as needed for 2018-19;
Gabrielle Frederick seconded the consent items. Motion carried 7-0.
Fund for Academic Excellence Presentation
Superintendent Schneider introduced the teachers and committee members who were present to show the results of the six 2017-18 Grants made and outcomes experienced from the grants. Frank Slabaugh led the group in the presentation with teacher input. Terra Huber presented on Teaching Program through Virtual Robots. Denise Busch and Frank Slabaugh were awarded a grant to acquire Sphero robots that allow the students to code commands from which physical outcomes can be observed—originally for the Middle School and then these were used in the two elementary buildings. Casey Leonard presented on the portable room divider for displaying art of her Middle School Art students. Lauren DiGiorgio presented the details of the grant awarded to purchase warm up exercises for band students to use to warm up. Deidra Baker presented on the grant awarded for the Algebra Tiles and explained the uses for Middle School and High School students. Dain Jeppson discussed the Permanent Art Collection grant awarded to the High School. The new grant cycle for 2018-2019 begins very soon with intent to received grant proposals and award grants by late October.
High School Report
Principal Jay Strickland presented a report and update for the High School. This in depth presentation highlighted academic data, staff challenges—challenges for himself and building team for 2018-2019, professional learning plan for the year, teacher leadership, student leadership, and parent communication. Strickland, Amy Shalla, and Glenda Seward discussed the Library Coffee Shop Project.
Long and Short Term Planning
Washington and Johnson County Conference Boards
The board discussed who the representatives for these boards will be for the 2018-19 School Year. Both boards work to approve the County Budget via the Assessor’s Office. It is noted that Emily Uhl, Gabrielle Frederick are the Johnson County residents amongst the School Board Members.
Marianne Schlabach moved to appoint Jodi Meader as the School Board Representative to the Washington County Conference Board and Gabrielle Frederick as the School Board Representative to the Johnson County Conference Board. Denise Chittick seconded the motion. Motion carried 7-0.
IASB Assembly Delegate
The board discussed who the representative from this board will be for the 2018-19 School Year. This year the delegate meeting will be Wednesday, November 14, 2018.
Gerry Kahler moved to appoint Gabrielle Frederick as the School Board Representative as the IASB Assembly Delegate. Jodi Meader seconded the motion. Motion carried 7-0.
Interest Based Bargaining School Board Representative
The board discussed who the representatives from this board will be for the 2018-19 School Year. George Schaefer and Marianne Schlabach served in this capacity last year with approximately two meetings per month from October to March or April and scheduled to precede School Board meetings.
Gabrielle Frederick moved to appoint Emily Uhl and Marianne Schlabach as the School Board Representatives to the Mid-Prairie School District Interest Based Bargaining Committee for 2018-19 School Year. Jodi Meader seconded the motion. Motion carried 7-0.
Flexible Account Spending Resolution
Superintendent Schneider reviewed the resolution. Following the Public Hearing on August 27, 2018, it was noted that a resolution would be brought to the board when the final carryover numbers were known for the Home School Assistance Program and the Teacher Quality Professional Development. The amounts to be transferred are $32,035.00 and $1,648.82, respectively. Schneider and Pickard encourage questions and discussion from the Board.
Roll Call Vote
Gabrielle Frederick moved to approve the Resolution 091018 and the creation of the Flexible Spending Accounts from excess unexpended funds in the Home School Assistance Fund of $32,035 and from the Teacher Quality Professional Development Fund of $1,648.82, totaling $33,683.82 as presented. Jodi Meader seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes
Gerry Kahler - yes
Jodi Meader - yes
Jeremy Pickard - yes
Marianne Schlabach - yes
Emily Uhl - yes
Denise Chittick - yes
Motion carried 7-0.
28E Agreements with Clear Creek-Amana
Superintendent Schneider opened the discussion and explained the 28E Agreements proposed with Clear Creek-Amana. One is a Curriculum Director employed by Clear Creek-Amana. He would be shared with Mid-Prairie at 20%. The second is a Social Work Coordinator employed by Mid-Prairie to be shared with Clear Creek-Amana at 20%. There will be State Sharing Funds available to both districts because of these 28E Agreements. Superintendent Schneider will bring some proposals for stipends for the employees we will share with Clear Creek-Amana. The board asked questions on cost and benefit for doing this exchange. It is about $13,000 net benefit to the District.
Emily Uhl moved to approve the two 28E Agreements with Clear Creek Amana to share positions for a Curriculum Director and a Social Work Coordinator for the 2018-2019 Fiscal Year effective July 1, 2018. Denise Chittick seconded the motion. Motion carried 7-0.
School Board Policy 210.2 - Board Meetings
Superintendent Schneider and Board President Pickard discussed the possible changes to the current policy. Changes proposed include: Meetings begin promptly at 6:15pm; work sessions lead the agenda in every meeting, regular business would start at 7:15pm, and Principals would be present for all meetings during the work session time. If these changes pass and the board wishes to opt back to the current format, that would be an option by reverting the proposed policy in the future.
Marianne Schlabach moved to approve Policy 210.2 amended as presented on first reading. Emily Uhl seconded the motion. Motion carried 7-0.
Board Development and Inservice Activities
IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members. Let Jeff Swartzentruber know of your intention to attend. He will complete registration(s) and arrange for transportation.
IASB Annual Convention -- November 14-16, 2018 in Des Moines– This conference is open for registration and attendance by Board Members. The Board has attended together on the middle date each year. There is a need for someone to attend the delegate session on November 14th. Let Jeff Swartzentruber know of your intention to attend. He will complete registration(s) and arrange for transportation.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, September 24, at 7:00 p.m. at the Central Office Community Room. Items on the Agenda include: A work session with a tour of the District buildings; Special Education Deficit SBRC Resolution; Second Reading of Policy 210.2; Policy Statement 202.3 should be reviewed and modified.
The meeting adjourned at 9:06p.m.