Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
September 14, 2020 – 7:00 p.m.
President Marianne Schlabach called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick (joined the meeting at 7:05 p.m.), Jeremy Gugel, Jeremy Pickard, and Marianne Schlabach.
Board members absent: Jodi Meader and Gabrielle Frederick (joined the meeting at 7:05 p.m.).
Also Present: Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.
Jeremy Pickard moved to adopt the agenda as presented. Seconded by Mary Allred. Motion carried 5-0.
Public Forum– 7:00 p.m.
No one spoke.
Jeremy Gugel moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of August 24, 2020 and September 8, 2020;
The Finance Report for August 2020 and the Pre-audit Finance Report for June 2020;
Payment of Bills
The bills as listed for September 14, 2020; Prepaid Bills; and Hills Bank ACH Transactions for the month of August 2020;
Open Enrollment Requests
Haley LeGrande and Tyler Bartlow request Jack Bartlow (Grade 3), attend Mid-Prairie from Eddyville Blakesburg Community School District for the 2020-21 School Year;
Amanda Alvis requests Nirvana Kephart (Grade 10), Cyaden Schenkel (Grade 8) and Gauge Schenkel (Grade 2), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;
Joel and Catrina Miller request Aaryanne Parker (Grade 4) and Amiya Parker (Alternative Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2020-21 School Year;
Deb Bogart and Zach Lee request Sawyer Lee (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2020-21 School Year;
Alex and Kelli Schweitzer request Halie Schweitzer (Grade 5) and Williams Schweitzer (Grade 6) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2020-21 School Year;
There are no open enrollment out requests;
Work Agreement issued to Alyssa Hershberger, East Elementary Paraprofessional, $13.76 per hour;
Contract issued to Danny Hershberger, MS Assistant Football Coach +20, $1,859.07 per annum;
Contract issued to Anna Jabbari, MS Assistant Volleyball Coach +20, $1,859.07 per annum;
Contract issued to Carleen Miller, HS Assistant Volleyball Coach, $2,698.65 per season;
Resignation of Julie Cole, Bus Driver, $23.66 per hour, effective September 11, 2020;
Fall Volunteer Coaches:
Dylan Wertz, Middle School Football Assistant Coach; Up to $1,500 from Football Resale
Nathan Carlson, High School Football Statistician; $400 from Football Resale
Fundraising Requests – None presented at this time;
Appoint Level I Investigators – The following people are appointed Level I Investigators for the District for 2020-2021 per Board Policy 402.3:
Amy Shalla Bill Poock Jay Strickland
Robin Foster Rachel Kerns Marc Pennington
Frank Slabaugh Alternate: Mark Schneider
Approve Additional Insured School Related Groups – The following associated entities are approved for inclusion in the District Liability and E&O Insurance Policies
Golden Hawks Wrestling Club Mid-Prairie Athletic Boosters
Mid-Prairie Community School District Foundation
Mid-Prairie Fine Arts Boosters Mid-Prairie Post Prom Committee
Mid-Prairie Student Boosters Mid-Prairie Alumni and Friends Association
MP Archery Club
Denise Chittick seconded the consent items. Motion carried 5-0.
(Gabrielle Frederick arrived at 7:05 at the beginning of this agenda item)
Marianne Schlabach invited Sherry Evans, Head Volleyball Coach and Zeb Evans, Assistant Volleyball Coach—as they were unable to attend the special meeting on September 8th—to discuss the volleyball ticketing allocation and seating concerns, especially in light of number of students quarantined. Concerns were expressed for ticket limits, and a request was made to consider a change of the decision/motion at the September 8th meeting. The Board asked questions for clarification of them and Activities Director, Tyler Hotz.
Superintendent Schneider, Administrators provided the Board with an update on the status of COVID-19 within the District. The District numbers are beginning to flatten with today’s quarantine numbers dropping to 112 students quarantined. He asked the Board what information would be desired for the September 28th meeting. The Board requested different types of information related to elementary age students, administrator thoughts on face coverings, and the use of Zoom in the classroom. Schneider shared some thoughts about early outs as these would come back on the calendar in October.
Jeremy Pickard moved to eliminate the tickets limitations for Fall Sports. Mary Allred seconded the motion. Motion carried 6-0.
Second Reading of School Board Policy #106 - Discrimination
Superintendent Schneider asked for any questions on Policy #106 on Discrimination and Harassment. This policy is to fit in with the new Title IX regulations. Again, this is new and in addition to existing policy.
Jeremy Pickard moved to approve Board Policy 106 – Discrimination and Harassment on Second Reading as presented. Gabrielle Frederick seconded the motion. Motion carried 6-0.
Second Reading of School Board Policy #711.11 School Bus Passenger Restraints
Superintendent Schneider asked for any questions on Policy #711.11 on School Bus Passenger Restraints. Again, this is the first year that we have buses with seatbelt restraints. This applies only to the buses with the restraints.
Gabrielle Frederick moved to approve Board Policy 711.11 School Bus Passenger Restraints on Second Reading as presented. Jeremy Gugel seconded the motion. Motion carried 6-0.
IASB Assembly Delegate
The board discussed who the representative from this board will be for the 2020-21 School Year. This year the delegate meeting will be Virtual on Tuesday, November 17, 2020. It was noted that Gabrielle Frederick served in this capacity for 2019-2020. She explained what happens at the Delegate Session for Board Members and expressed thanks for the opportunity.
Jeremy Gugel moved to appoint Gabrielle Frederick as the School Board Representative as the IASB Assembly Delegate. Mary Allred seconded the motion. Motion carried 6-0.
Annual Treasurer’s Report
Business Manager and Board Secretary Jeff Swartzentruber provided the 2019-2020 Treasurers Report. The report presented is the Summary Treasurer’s Report from the Iowa Board of Education Portal. Net Operating Fund Balance increased by $264,000 for the Fiscal Year. Swartzentruber discussed the reasons for the decreases in Fund Balance for the SAVE Fund, PPEL Fund, Debt Service Fund, and Nutrition Fund during the year as a number of large planned purchases were made and Debt was either refinanced or paid down during the year. The Board asked questions for clarification.
Gabrielle Frederick moved to accept the Fiscal Year 2019-2020 Treasurers Report as presented. Denise Chittick seconded the motion. Motion carried 6-0.
Wrestling Room Addition
Superintendent Schneider introduced Tyler Hotz, Activities Director, Justin Garvey, Head Coach for Varsity Wrestling, and Randy Billups, Assistant Coach for High School Wrestling to discuss the need for a wrestling room addition. Participation in the Wrestling program has increased dramatically in the past two years and appears to be on track to increase this year. The cost of the addition is estimated to be $35,000 after donations of materials and labor are considered. The funds are planned to come from, Donations from various groups and individuals and the annual PPEL match for Athletics of $15,000. The group is waiting on Fire Marshall approval prior to proceeding further and assuming Board approval to proceed.
Jeremy Pickard moved to approve to proceed with the construction of an addition to the High School Wrestling Room. Denise Chittick seconded the motion. Motion carried 6-0.
Washington and Johnson County Conference Boards
The board discussed who the representatives for these boards will be for the 2020-2021 School Year. Both boards work to approve the County Budget via the Assessor’s Office. It is noted that Gabrielle Frederick is the Johnson County resident amongst the School Board Members. Gabrielle Frederick represented Mid-Prairie at Johnson County and Mary Allred represented Mid-Prairie at Washington County in the prior fiscal year.
Jeremy Pickard moved to approve Gabrielle Frederick as the Johnson County Representative to the Johnson County Conference Board and Mary Allred as the Washington County Representative to the Washington County Conference Board for the 2020-2021 School Year. Denise Chittick seconded the motion. Motion carried 6-0.
Interest Based Bargaining School Board Representative
The board discussed who the representatives from the Board will be for the 2020-21 School Year. Marianne Schlabach and Denise Chittick served in this capacity last year with approximately two meetings per month from November to March or April and scheduled to precede School Board meetings. The first meeting will be prior to the November 25th School Board meeting. Then future meetings will also be prior to the School Board meetings. Jeremy Gugel and Denise Chittick both volunteered to serve for the upcoming year.
Gabrielle Frederick moved to appoint Jeremy Gugel and Denise Chittick as the School Board Representatives to the Mid-Prairie School District Interest Based Bargaining Committee for 2020-2021 School Year. Mary Allred seconded the motion. Motion carried 6-0.
Review Series 500 School Board Policies
Superintendent Schneider and President Marianne Schlabach were to lead the Board on a review of the Series 500 School Board Policies. This is tabled to a later meeting.
Announcements and Suggestions for the Next Meeting
USDA has funding available for Breakfast and Lunches for all Students. All Lunch and Breakfast meals are free of charge starting September 14, 2020 until December 31, 2020, or until the funding is exhausted. Home School Students, Virtual Students, and students not in the buildings will also be able to participate by picking up meals at the buildings with kitchens. There will be no deliveries.
The next regular Board meeting will be on Monday, September 28, 2020, at 7:00 p.m. at the High School Gymnasium. Agenda items to include: Special Education Additional Allowable Growth Resolution, and Limited English Proficiency Additional Allowable Growth Resolution.
The meeting adjourned at 8:11 p.m.