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September 23, 2019

 

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 23, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

Denise Chittick called the meeting to order in the absence of President Jeremy Pickard and Vice President Marianne Schlabach.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, and Jeremy Pickard (arrived at 6:25 p.m.).

Board members absent:  Marianne Schlabach, Jeremy Pickard (arrived at 6:25 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Amy Shalla and Jay Strickland.

Gabrielle Frederick moved to appoint Denise Chittick chair of the Work Session and to relieve the current meeting chairperson of their chair duties until the Business Session.  Seconded by Jodi Meader.  Motion carried 5-0.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 5-0.

WORK SESSION

Mid-Prairie Fall Parent Academy

Denise Chittick introduced Glenda Seward to discuss the Fall Parent Academy schedule for the evening of November 4, 2019.  It will include a keynote by Dr. Lisa Strohman on Technology Addiction and the impact of Technology on Brains and Learning.  Following the keynote, there will be 7 breakout sessions. The organizational committee is working on incentives for people to attend this important event.

(Jeremy Pickard arrived at 6:25 p.m. during the above agenda item.) 

HSAP Family Handbook

Rachel Kerns, HSAP Director, discussed the Home School Handbook for the 2019-2020 School Year. 

Activities Coaches Handbook

Superintendent Schneider presented for Tyler Hotz, Activities Director discussed the Coaches Handbook.  There have not been any substantive changes since approved for the 2018-2019.

Discussion of the Treasurers Report

Business Manager and Board Secretary Jeff Swartzentruber provided the 2019 Treasurers Report.  The Certified Annual Report, due September 16, 2019, has been certified.  The report presented to the board is the Summary Treasurer’s Report from the Iowa Board of Education Portal.  Additional Information is provided to the Board of Change in Fund Balance and Cash Balances and Change in Cash Balances.  Overall Cash Balances increased by $339,000 with General Fund Cash taking away from that by $449,000 due to Special Education Deficits that have not been recouped.  Operating Fund Balance increased for the year by $5,000.  Total Fund Balances increased by $831,000.  The audit fieldwork is scheduled for the last week in October.

Physical Plant and Equipment Levy (PPEL)

Superintendent Schneider discussed the 6 categories of expenditures for the years of and between School Year 2010-2011 to 2018-2019.  He described the categories.  Between now and the November election the District will take steps to educate the public on the future need for and past uses of the PPEL Fund.  Focal points are that the renewal is at the same rate, it does not all come from Property Taxes but also comes from Surtax on Iowa Income Tax.  The Board provided input on other items to communicate related to comparatives to other districts in Iowa.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 14, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  None are noted as of yet.  Future interest (not next meeting) of the Board for building level reports were discussed between the Board and Administrators.

Announcements:  1) Registration for the IASB Annual Conference on November 21st needs to be completed.  It was decided that 6 board members would be registered. 2) Grant Wood AEA Board—District 6 will have an election for directors and is looking for directors to fill seats on the board—monthly meetings held in Cedar Rapids.  There will be an election by School Boards within District 6 on a weighted vote basis.

Jodi Meader moved to return the chair responsibilities to Board Chair, Jeremy Pickard. Jeremy Gugel seconded.  Motion carried 6-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

James Jennings from The News asked the Candidates who are running for School Board to return their questionnaires to him by September 30, 2019.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 9, 2019;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for September 23, 2019, and prepaid bills;

Open Enrollment Requests

Stephen and Samantha Bender request Bodie Bender (Prekindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2019-20 School Year;

Thomas Smock requests Cameron Smock (Grade 8), attend Mid-Prairie from Clear Creek Amana Community School District for the 2019-20 School Year;

Derick and Kimberly Cranston request Angelina Cranston (Grade 9) attend Iowa City Community School District from Mid-Prairie;

Craig Christophel requests Curran Christophel Knudtson (Grade 11) attend Iowa City Community School District from Mid-Prairie;

Jerry Stout and Lisa Waters Request Sierra Stout (Grade 12) attend Washington Community School District from Mid-Prairie;

Personnel Items

Contract issued to Jaclyn Greiner, HS Assistant Girls Basketball Coach, $2,661.21 per annum;

Resignation of Jose Ayala, HS Assistant Boys Soccer Coach, $2,966.00 per season, effective September 15, 2019;

Fundraising Requests

Mid-Prairie Home School Assistance Program requests approval to raise funds through a Barnes & Noble, Coralville, Book Fair Event on October 11, 2019, to be used for the purchase of new materials in the HSAP Resource Center;

Mid-Prairie Post Prom requests approval to raise funds through the sale of temporary tattoos and bracelets at Mid-Prairie Football Games and other events from September 16th to the end of the school year to support the Post Prom events in the Spring of 2020;

Mid-Prairie Choir and Band requests approval to raise funds through the sale of poinsettias from October 8th to November 15th for the Band and Choir Trip to New York in the Spring of 2020;

Mid-Prairie Choir and Band requests approval to raise funds through the sale of homemade pizzas from October 8th to November 15th for the Band and Choir Trip to New York in the Spring of 2020;

FFA Trip to National Convention, October 29-November 2 in Indianapolis Indiana;

Mary Allred seconded the consent items.  Motion carried 6-0.

Finance

Annual Treasurer’s Report

Business Manager and Board Secretary Jeff Swartzentruber provided the 2019 Treasurers Report during the Work Session.

Gabrielle Frederick moved to accept the Fiscal Year 2019 Treasurers Report as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

Physical Plant and Equipment Levy (PPEL)

Superintendent Schneider directed the Board’s attention to the spending history of the PPEL Fund from 2010 to 2019 during the work session.  This was the first step in educating the Board on the need and uses of the PPEL Funds.

Resolution for the Special Education Program Additional Allowable Growth

Superintendent Schneider reported that the Special Education Deficit for the 2017-2018 School Year was $502, 198.  It is more than the $403,282 from 2017-2018 due to increased increasing Special Education Needs in the District.  The Special Education Supplement has been certified as required by the state before the September 16, 2019 deadline.  In order to be eligible for reimbursement a resolution for Allowable Growth and Supplemental Aid for a negative Special Education Balance is required to be filed with the Iowa Department of Education.  We are rounding this amount up in order to assure that we have sufficient amounts in case of changes made by the Department of Education.

Gabrielle Frederick moved to approve Resolution 092319 for additional allowable growth to cover 2018-2019 special education costs in excess of funding up to $505,000.  Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jodi Meader                       - yes                                    Jeremy Pickard                  - yes

                          Marianne Schlabach          - absent                               Jeremy Gugel                    - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Resolution for Limited English Proficiency Additional Allowable Growth

Superintendent Schneider reported that the Limited English Proficiency (LEP) Deficit for the 2018-2019 School Year was $29,145.22.  These are costs in excess of the Categorical Funding.  The LEP filing has been certified as required by the state before the September 16, 2019 deadline.  In order to be not be impacted by this deficit, a resolution for increased Allowable Growth for a negative LEP Balance is required to be filed with the School Budget Review Committee through the Iowa Department of Education.

Gabrielle Frederick moved to approve Resolution 0923192 for additional allowable growth of $29,145.22 to cover the 2018-2019 LEP costs in excess of funding.  Mary Allred seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jodi Meader                      - yes                                     Jeremy Pickard                  - yes

                          Marianne Schlabach        - absent                                Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 6-0.

Refinancing School Infrastructure Sales, Service and Use Tax Refunding Bonds

Consideration of the Financing Proposals Opened and Reviewed by the Superintendent of Schools, Secretary of the Board, and the Placement Agent

Superintendent Schneider directed the Boards Attention to the Proposal document.  He led a discussion on the contents of the proposal and the conversations evaluating each of the proposal submitted.  The proposal recommended is the JP Morgan Chase proposal at 1.82% interest with no call provision.  The District was not able to lock this rate absolutely on Friday, September 20, 2019 as it required Board action and signature of the Board President.  The rate might have changed slightly when provided the signed approval is presented, but it was confirmed today that it stays the same.  The Board discussed the options and recommended proposal.

Resolution Directing the Sale of School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds 

Board President Pickard summarized the resolution and asked the Board for their consideration in adoption of the resolution.

Jodi Meader moved to adopt the Resolution Directing the sale of approximately $3,500,000 School Infrastructure Sales, Services And Use Tax Revenue Refunding Bonds Series 2019.  Gabrielle Frederick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jodi Meader                      - yes                                     Jeremy Pickard                  - yes

                          Marianne Schlabach        - absent                                 Jeremy Gugel                    - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Resolution Authorizing the Redemption of Outstanding School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2010 

Board President Pickard summarized the resolution and asked the Board for their consideration in adoption of the resolution.

Mary Allred moved to adopt the Resolution Authorizing The Redemption of Outstanding School Infrastructure Sales, Services And Use Tax Revenue Bonds, Series 2010, Dated December 1, 2010, of the Mid-Prairie Community School District, and Directing Notice Be Given.  Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jodi Meader                      - yes                                     Jeremy Pickard                 - yes

                          Marianne Schlabach         - absent                               Jeremy Gugel                    - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

WCRF Application Resolution

Superintendent Schneider recommends one grant request for this funding round that ends October 15, 2019.  It is the “Business Meets Innovation” request of $51,424.00 with a total estimated project cost of $64,280.00.  The project will complete a complete renovation of the High School’s Business Classroom using space for the required Financial Literacy course and a variety of business classes.  Additionally, it will enhance student learning in higher-level computer programming, software and game development and encourage the formation of 2 teams for the regional/state e-Sports competitions.

Gabrielle Fredrick moved to approve Resolution 0923193 for the WCRF Grant Application as presented “Business Meets Innovation" grant for $51,424 on a total estimated project cost of $64,280.  Mary Allred seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jodi Meader                      - yes                                     Jeremy Pickard                  - yes

                          Marianne Schlabach        - absent                                Jeremy Gugel                    - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Closed Session

Pursuant to Iowa Code, Chapter 21.5j, the Board may enter into closed session to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property.  President Pickard requested a motion to move the Board to Closed Session.

Gabrielle Frederick moved to have the School Board move to closed session pursuant to Iowa Code, Chapter 21.5j.  Jodi Meader seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jodi Meader                      - yes                                     Jeremy Pickard                  - yes

                          Marianne Schlabach        - absent                                Jeremy Gugel                    - yes

                          Denise Chittick                 - yes

Motion carried 6-0.

The Board entered Closed Session at 7:37 p.m.

The Board exited Closed Session at 7:56 p.m.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 7:57 p.m.