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September 24, 2018

Mid-Prairie Community School District        

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 24, 2018 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Jim Hussey, Gerry Kahler, Jeremy Pickard, Marianne Schlabach, and Emily Uhl.

Board members absent:  Gabrielle Frederick, Jodi Meader.

Also Present:  Mark Schneider, Jeff Swartzentruber

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

Public Forum

Sam McIntosh of KCII announced that this is her last School Board Meeting as she will be moving to a News Director Position within the Raccoon Valley Radio family of radio stations that includes KCII.  The Board thanked her for her work in covering School Board meetings and wished her well.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Payment of Bills

The bills as listed for September 24, 2018 and prepaid bills;

Open Enrollment Requests

Julie Kanakares requests Nicholas Kanakares (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2018-19 School Year;

Personnel Items -- None

Fundraising Requests

The Drama Department requests approval to raise funds from September 25th to October 12th by selling Kalona Chocolates for the production of “Willy Wonka”;

The Post Prom Committee requests approval to raise funds on September 28th and October 5th home football games with a 50/50 Raffle with proceeds used for the Post Prom Event in the Spring of 2019;

The Post Prom Committee requests approval to raise funds on November 17th with a dinner and silent auction for use at the Post Prom event in the Spring of 2019;

Emily Uhl seconded the consent items.  Motion carried 5-0.

Short and Long Term Planning

Second Reading of School Board Policy 210.2 – Board Meetings

Superintendent Schneider and Board President Pickard reviewed the changes to the proposed policy that passed on first reading at the September 10, 2018, School Board meeting.  Changes include:  Meetings begin promptly at 6:15pm;  work sessions lead the agenda in every meeting, regular business would start at 7:15pm, and Principals would be present for all meetings during the work session time.  A draft of the agenda was shared as an example.  It was again noted that if the board wishes to revert back to the current format, that would be possible.

Marianne Schlabach moved to approve Policy 210.2 amended as presented on second reading.  Gerry Kahler seconded the motion.    Motion carried 5-0.

Special Education Additional Allowable Growth

Superintendent Schneider reported that the Special Education Deficit for the 2017-2018 School Year was $104,440.93.  It is less than the $157,995.52 from 2016-2017 due to increased Medicaid Reimbursement.  The Special Education Supplement has been certified as required by the state before the September 17, 2018 deadline.  In order to be reimbursed a resolution for Allowable Growth and Supplemental aid for a negative Special Education Balance is required to be filed with the Iowa Department of Education.  We are rounding this amount up in order to assure that we have sufficient in case of changes made by the Department of Education.

Marianne Schlabach read and moved to approve Resolution 092418 for additional allowable growth to cover 2017-2018 special education costs in excess of funding up to $125,000. Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                          Jodi Meader                      - absent

                          Jeremy Pickard                 - yes

                          Marianne Schlabach        - yes

                          Emily Uhl                          - yes

                          Denise Chittick                  - yes

Motion carried 5-0.

Limited English Proficiency Additional Allowable Growth

Superintendent Schneider reported that the Limited English Proficiency (LEP) Deficit for the 2017-2018 School Year was $16,224.47.  This is the first year in a number of years that this motion has been presented due to the additional parameters placed by the Department of Education.  The LEP filing has been certified as required by the state before the September 17, 2018 deadline.  In order to be reimbursed a resolution for Allowable Growth and Supplemental aid for a negative LEP Balance is required to be filed with the Iowa Department of Education.

Marianne Schlabach read the resolution and moved to approve Resolution 0924182 for additional allowable growth of $16,224.47 to cover 2017-2018 LEP costs in excess of funding.  Emily Uhl seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                           Jodi Meader                    - absent

                           Jeremy Pickard                - yes

                           Marianne Schlabach       - yes

                           Emily Uhl                          - yes

                           Denise Chittick                  - yes

Motion carried 5-0.

Promissory Note payable by Nutrition Fund to the SAVE Fund

The renewal of the one-year promissory note comes before the School Board for consideration and approval.  This note was presented at last 4 years’ meetings as a result of a significant loss in the Nutrition Fund during Fiscal Year 2013.  Nutrition Fund has made significant progress and has returned to profitability.  Principal payments of $0 were made against the note in last year due to a desire by the Board to build cash for a number of capital needs projects.  The current balance of the note is $25,000.  It is hoped that an additional principal payment can be made during 2018-19 after plans for asset purchases in the kitchens are planned.  Annual interest of $2.50 is now due.

Denise Chittick moved to approve the interfund loan and the Unsecured Promissory Note between Mid-PrairieCSD SAVE Fund as and Mid-PrairieCSD Nutrition Fund for $25,000.00, plus interest at .01% per annum beginning October 1, 2018, for the purpose of removing the operating deficit in the Nutrition Fund.  Further it is recognized the new loan is due October 1, 2019.  Gerry Kahler seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - absent

                           Gerry Kahler                     - yes

                           Jodi Meader                      - absent

                           Jeremy Pickard                 - yes

                           Marianne Schlabach         - yes

                           Emily Uhl                           - yes

                           Denise Chittick                  - yes

Motion carried 5-0.

WCRF Grant Applications

Superintendent Schneider noted the Grant Applications are due October 4, 2019 for the Fall of 2018 cycle.  There are two grant applications:  1) Wait ‘till you CNC – CNC Plasma Cutter with a grant request of $26,339.39 of a total project cost of $52,678.72; and 2) High School Driveway Entrance Message Sign with a grant request of $24,279 of a total project cost of $43,279.00.

Roll Call Vote

Emily Uhl moved to approve Resolution 092419 WCRF for the two applications as presented.  Denise Chittick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - absent

                           Gerry Kahler                    - yes

                           Jodi Meader                    - absent

                           Jeremy Pickard               - yes

                           Marianne Schlabach       - yes

                           Emily Uhl                         - yes

                           Denise Chittick                 - yes

Motion carried 5-0.

Community Service Trip to Jacksonville, North Carolina

Superintendent Schneider introduced this item and invited Amy Shalla, Administrator, and Matt Freel, Behavioral Interventionist to present. This is a trip to support the victims of Hurricane Florence offered to High School and Middle School students in the Advanced Construction Class, the 4th and Goals Class, ALC, MPMS Kinnect Class and student leadership team.  The plan so far is for the trip dates to be from November 25th to December 1st.  Focus on Community Service outside of self is a key area for Mid-Prairie.  There is a fund-raising contingency and a request for the creation of a $5,000-$10,000 “Go Fund Me” page to cover traveling expenses.  Any funds raised beyond travel expenses would be donated to the hurricane victims.  The board asked questions of the Shalla and Freel and encouraged them to do further planning and investigating for the possibilities for this idea with expectations for them to come back with formal approval.

Board Development and Inservice Activities

IASB Employee Relations Conference -- October 18, 2018 in Altoona – This conference is open for registration and attendance by Board Members.  Let Jeff Swartzentruber know of your intention to attend by October 9th.  He will complete registration(s) and arrange for transportation.

IASB Annual Convention -- November 14-16, 2018 in Des Moines– This conference is open for registration and attendance by Board Members.  The Board has attended together on the middle date each year.  Emily Uhl and Gabrielle Frederick are registered to attend the new board member orientation and delegate sessions, respectively, as well as the November 15th Convention sessions.  The Board provided instructions to Swartzentruber on the dates they will attend.  He will complete registration(s) and arrange for transportation.

Work Session

Building Tours

The Board toured each Educational Building in the District including the High School, West Elementary, Home School Education Center, Middle School, and East Elementary.  The Lead Custodian in each school led a tour designed to highlight changes in each location in the past year and allow time for questions.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 8, 2018, at 6:15 p.m. at the Central Office Community Room.  This will begin the new meeting format.

Adjournment

The meeting adjourned at 9:03p.m at the end of the MP East Elementary building tour.