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September 25, 2017

Mid-Prairie Community School District             

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 25, 2017 – 7:00 p.m.



President Jeremy Pickard called the meeting to order.

Board members present:   Gabrielle Frederick, Jim Hussey, Jodi Meader, Jeremy Pickard, George Schaefer, Marianne Schlabach, and Jeremy Statler.  And New Board Member – Denise Chittick

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber

Consent Items

Jeremy Statler moved to adopt the agenda, seconded Gabrielle Frederick.  Motion carried 7-0.

Marianne Schlabach moved to approve the following consent item.

Approve Minutes of September 11, 2017.

Motion seconded Jodi Meader.  Motion carried 7-0.

Fiscal Year 2017 Treasurers Annual Report

Business Manager and Board Secretary Jeff Swartzentruber provided the 2017 Treasurers Report.  The Certified Annual Report due September 15, 2017 was certified on September 13, 2017.  The report presented to the board is the Summary Treasurer’s Report from the Iowa Board of Education Portal.  Additional Information is provided to the Board of Change in Fund Balance and Cash Balances and Change in Cash Balances.  Operating Fund Balance increased for the year by $721,826.38.  Much of the increase is due to a $176,900 decrease in Special Education Deficit due to Medicaid Reimbursements for eligible students and $724,300 of Miscellaneous Income.  Total Fund Balances decreased by $2,649,000.  This included the Capital Projects Fund planned complete spend down.  When that is removed, the Total Fund Balance for all funds increased by $163,800.  Management Fund increased by $272,000, which includes the planned increase of $250,000 and Refunds of Insurance Premiums of 27,000.

Jim Hussey moved to accept the Treasurer’s Report for Audit as presented.  Seconded by George Schaefer.  Motion carried 7-0.

Acceptance of Election Results

The Abstract of Votes from the September 12, 2017 election was presented.    The At-Large 4 Year Term members elected were:  Gabrielle Frederick 129 votes, Jim Hussey 126 votes; and Jodi Meader 124 votes.  Director to Fill Vacancy elected is Denise Chittick 89 votes.

Jeremy Statler moved to accept the election results as presented in the Abstract of Votes .  Seconded by George Schaefer.  Motion carried 7-0.

Recognition of Retiring Board Member

President Pickard and Superintendent Schneider thanked Jeremy Statler for his service to the School Board over the past four years.  Appreciation for his thoughtful input, leadership, and participation during his term on the board were warmly expressed.

Adjournment (Sine Die) The Board President adjourned “sine die” the final meeting of the 2016-2017 School Board at 7:12 p.m.

Jeremy Statler moved to adjourn the meeting.  Seconded by George Schaefer.  Motion carried 7-0.

New Board of Education – Organization of the 2017-2018 Board

Board Secretary, Jeff Swartzentruber, called the meeting to order at 7:18 p.m.

The Oath of Office was administered to Denise Chittick, the newly elected School Board member, and to Gabrielle Frederick, Jim Hussey, and Jodi Meader, re-elected School Board Members by Jeff Swartzentruber Board Secretary.

Nominations for President of the Board of Directors for the 2017-2018 School Year: George Schaefer nominated Jeremy Pickard for President of the Board.  Additional nominations were requested by Swartzentruber, and there were none.   Seconded by Gabrielle Frederick.  Motion carried 7-0.

Nominations for Vice-President of the Board of Directors for the 2017-2018 School Year; Jim Hussey nominated George Schaefer for Vice-President.  No further nominations were put forth by Board Members.  Motion carried 7-0.

The Oath of Office was administered to Jeremy Pickard as President and George Schaefer as Vice President of the School Board for the 2017-2018 School Year.

New Board President, Jeremy Pickard, continued the meeting as Chair.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.

Public Forum

No one spoke.

Consent Items

Jim Hussey moved to approve the following consent items.

Payment of Bills

The bills as listed for September 25, 2017 and prepaid bills;

Open Enrollment Requests

Michael Gearhart requests Aaron Gearhart (Grade 6), attend Mid-Prairie from Washington Community School District for the 2017-18 School Year;

Personnel Items

Contract issued to Kim Minettel, Special Education/Preschool Van Driver, $14.40 per hour;

Contract issued to Ashley Streb, MPHS Assistant Dance Coach, $1,173 per season;

Contract issued to Ellen Land, 7th Grade Girls Basketball Coach, $2,053 per annum;

Resignation of Richard Grimm, Bus Driver, $25.21 per hour, effective October 15, 2017;

Fundraising Requests – None

Appointment of Level 1 Investigators

The following persons are appointed and approved as Level 1 Investigators for the District as it relates to the initial report of any physical and/or sexual abuse complaints filed against a staff member by a student.  These appointees are: Robin Foster, Marc Pennington, Bill Poock, Amy Shalla, and Jay Strickland.  The alternate is Mark Schneider

Approve Additional Insured Booster Groups

The following groups are approved to purchase liability and errors and omissions insurance as a rider on the District insurance policies.

Golden Hawks Wrestling Club                                    Mid-Prairie Athletic Boosters

Mid-Prairie Student Boosters                                     Mid-Prairie Community School District Foundation

Mid-Prairie Fine Arts Boosters                                   Mid-Prairie Post Prom Committee

ALC Graduate

The following student is recommended to be a September, 2017 Graduate of the Alternative High School:  Mr. Jackson Young. 

Jodi Meader seconded the consent items.  Motion carried 7-0.

Long and Short Term Planning

Washington and Johnson County Conference Boards

The board discussed who the representatives from this board will be for the 2017-18 School Year. Both boards work to approve the County Budget via the Assessor’s Office.  It is noted that Gabrielle Frederick is the sole Johnson County resident amongst the School Board Members.

George Schaefer moved to appoint Denise Chittick as the School Board Representative to the Washington County Conference Board and Gabrielle Frederick as the School Board Representative to the Johnson County Conference Board.  Jodi Meader seconded the motion.    Motion carried 7-0.

IASB Assembly Delegate

The board discussed who the representative from this board will be for the 2017-18 School Year.  Jim Hussey shared the activities of the delegate assembly on legislative priorities process.  This year the delegate meeting will be Wednesday, November 15, 2017.

George Schaefer moved to appoint Jim Hussey as the School Board Representative as the IASB Assembly Delegate.  Jim Hussey seconded the motion.    Motion carried 7-0.

Interest Based Bargaining School Board Representative

The board discussed who the representatives from this board will be for the 2017-18 School Year.  George Schaefer and Marianne Schlabach served in this capacity last year with approximately two meetings per month from December to March or April.  These appointments would be pending the outcome of the Mid-Prairie Association election.

Jodi Meader moved to appoint George Schaefer and Marianne Schlabach as the School Board Representatives to the Mid-Prairie School District Interest Based Bargaining Committee for 2017-18 School Year.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.


Additional Allowable Growth for Special Education Balance

Superintendent Schneider reported that the Special Education Deficit for the 2016-17 School Year was $157,995.52.  It is less than the $335,000 from 2015-16 due to increased Medicaid Reimbursement.  The Special Education Supplement has been certified as required by the state before the September 15, 2017 deadline.  In order to be reimbursed we need a resolution for Allowable Growth and Supplemental aid for a negative Special Education Balance.

Jim Hussey read the resolution and moved to approve Resolution 092517 for additional allowable growth to cover 2016-2017 special education costs. Gabrielle Frederick seconded the motion. 

Roll Call Vote:    Jim Hussey                          - yes

                                Jodi Meader                    - yes

                                Marianne Schlabach       - yes

                                Gabrielle Frederick          - yes

                                George Schaefer             - yes

                                Denise Chittick                 - yes

                                Jeremy Pickard                 - yes

Motion carried 7-0.

WCRF Grant Applications

Superintendent Schneider introduced the resolution for the current round of Grant Applications.  These are due on October 4, 2017.  The four items on the resolution 092517B are for 1) MPHS Library Transformation Project—Grant  Request $95,188 – Total Project Cost $119,188; 2) One School, One Book—Grant Request $7,600 – Total Project Cost $9,600; 3) Golden Hawk Innovators—Grant Request $25,168.09 – Total Project Cost $31,468.89; and 4) Fostering Makers at MP West—Grant Request $7,316.89 – Total Project Cost $9,316.89.  The 4 items were explained to the Board.

George Schaefer read Resolution 092517B and moved to approve as presented.   Marianne Schlabach seconded the motion.

Roll Call Vote:    Jim Hussey                          - yes

                          Jodi Meader                          - yes

                          Marianne Schlabach             - yes

                          Gabrielle Frederick                - yes

                          George Schaefer                   - yes

                          Denise Chittick                      - yes

                         Jeremy Pickard                      - yes

Motion carried 7-0.

Promissory Note payable by Nutrition Fund to the SAVE Fund

The renewal of the one-year promissory note comes before the School Board for consideration and approval.  This note was presented at last 3 years’ meetings as a result of a significant loss in the Nutrition Fund during Fiscal Year 2013.  Nutrition Fund continues to make significant progress and has returned to profitability.  Principal payments of $45,000.00 have been made against the note since last year along with the annual interest payment of $7.00 and interest for 2017-18 of $2.50.  It is hoped that an additional principal payment can be made during 2017-18 after plans for asset purchases in the kitchens are planned.

Jim Hussey moved to approve the interfund loan and the Unsecured Promissory Note between Mid-PrairieCSD SAVE Fund as and Mid-PrairieCSD Nutrition Fund for $25,000.00, plus interest at .01% per annum beginning October 1, 2017, for the purpose of removing the operating deficit in the Nutrition Fund.  Further it is recognized the new loan is due October 1, 2018.  Gabrielle Frederick seconded the motion. 

Roll Call Vote:    Jodi Meader                       - yes

                          Marianne Schlabach          - yes

                         Jeremy Pickard                   - yes

   Jim Hussey                          - yes

   Denise Chittick                    - yes

   Gabrielle Frederick              - yes

                         George Schaefer                 - yes

Motion carried 7-0.

Board Development and Inservice Activities

IASB Employee Relations Conference – October 17, 2017, Altoona, Iowa – Noted to let Swartzentruber know of your plans to attend this event.

IASB School Board Member Orientation Workshop – Tuesday, October 10, 2017, 6-8:30 p.m. – Mt. Pleasant, or Wednesday, October 25, 2017, 6-8:30 p.m. – Clear Creek Amana – Denise Chittick and Mark Schneider will plan to attend the October 25th event at Clear Creek Amana.  Swartzentruber will assure completion of registration.

IASB Annual Convention – November 15-17, 2017, Des Moines (Mid-Prairie Presentation)

All Board Members are planning to go on November 16th.  Jim Hussey will attend as delegate most likely on November 15th.  Other Board Members are considering other dates.  Swartzentruber will register all Board Members and work with Transportation to get a Van.

Board Work Session – IASB Presentation – A work session on the presentation and materials for the IASB Annual Convention was undertaken.  The Board discussed this in detail.

Announcements and Suggestions for Next Agenda

The next regular Board Meeting will be on Monday, October 9, 2017, at 7:00 p.m. at the Central Office Community Room.  For the next board meeting – Refocus Room at MPMS; Presentation on CASA; Discussion on new website; Offering Early-Bird Physical Education; Early Separation Policy discussion; and Employee Spotlight idea.  It is suggested that the Good Conduct Policy be reviewed.

The Board Meeting on Monday, October 23, 2017, will be at the Home School Education Center in Washington Township at 7pm.


The meeting adjourned at 9:22 p.m.