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September 28, 2020

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School, Gymnasium, Wellman, IA  52356

September 28, 2020 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jodi Meader.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

There were 87 persons from the public and staff in attendance, not including Building Principals.

Gabrielle Frederick moved to adopt the agenda with one change, to move the Reevaluation of face coverings in the Student Learning agenda items up with the Public Forum.  Seconded by Mary Allred.  Motion carried 6-0.

BUSINESS MEETING 

Public Forum– 7:01 p.m.

Mark Schneider read an email from the Director of Washington County Public Health that came on 9/28/2020 at around 1:00p.m.  The specifics of the new guidance will be released on 9/29/2020.

Jeremy Pickard, Vice President of the Board, addressed the crowd with regard to the expectations of the Public Form for the evening.  Fifteen people addressed the Board to state their positions on the continuation, or not, for face coverings requirements in the District as implemented at the August 3, 2020 meeting.

The Public Forum was closed by Vice President Pickard at 7:58 p.m.

Reevaluation of Face Coverings

Each Board member gave a statement of their evaluation of the situation and the feedback that has been provided through the two public forums, by emails, and other means. The new guidance that came from the Iowa Department of Health this afternoon and to be fleshed out tomorrow makes the timing of the decision a bit more involved.  There is interest on the part of Board members to see the guidance that will be presented tomorrow.  Then, the next meeting—October 12th will be a time to decide if there are any changes after the evaluation of that guidance.

Gabrielle Frederick moved to approve the continuance of wearing of face coverings as required until the County Health Department has issued final guidance that can be evaluated by the School Board.  The motion died for the lack of a second.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 14, 2020;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for September 28, 2020;

Open Enrollment Requests

Bob and Carli Robison request Oliver Robison (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2020-21 School Year;

Mark and Andrea Farrier request Rebecca Farrier (Grade 10) and Sarah Farrier (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2020-21 School Year;

Personnel Items

Work Agreement issued to Rachel Sather, West Elementary Special Education Paraprofessional, $13.76 per hour;

Contract issued to Amy Conrad, District Bus Driver; $24.66 per hour;

Resignation of Krista Thornton, Middle School Special Education Paraprofessional, $14.44 per hour, effective September 14, 2020:

Resignation of Erin Campbell, High School Special Education Paraprofessional, $13.79 per hour, effective October 2, 2020;

Fundraising Requests – None Presented;

Gabrielle Frederick seconded the motion.  Motion carried 6-0.

Student Learning

Open Enrollment

Superintendent Schneider asked the Board if Open Enrollment applications should continue to be honored for the 2020-2021 School Year after the tonight’s meeting, and if so for how long.  Normally there is a March 1st deadline, and the District, through Administrative decision, has worked with families and other Districts to make decisions that families believe are best for their students.  The District will continue to recommend approval if both Districts are in agreement.  Schneider would like discussion on whether these requests would be approved during this late date.  Open Enrollment goes both ways, both in and out of the District.  Does the Board want to approve these or will there be a determined date when these would no longer be evaluated?  The Board asked questions for clarification on funding and Virtual Academy.

Jeremy Pickard moved to approve that Open Enrollment In application will cease to be honored effective September 28, 2020 for the 2020-2021 School Year.  The motion died for lack of a second.

Open Road Driving Contract

Superintendent Schneider reported in September of 2017 the District entered a 3-year contract with Open Road Driving School to provide Driver’s Education Classes for students in the District.  That contract has expired and a new agreement is needed to continue.  The tuition has been in $370.00 per student during the previous 3-year agreement.  If Open Road Driving School has met expectations and would continue, they are requesting another 3-year agreement at $385.00 per student.  The students can go to any driving school they wish to attend.  This contract provides a way for free and reduced students, as well as, all other students of the District to attend a driving school with a company the District has contracted with for these services.  

Gabrielle Frederick moved to approve Open Road Driving School for a three-year contract ending in the Summer of 2023 with Student Tuition at $385.00 per student.  Mary Allred seconded the motion.    Motion carried 6-0.

Early Outs

Superintendent Schneider noted that early outs have not been used during the first 6 weeks of the year.  He recommends the Board consider having a 90 minute early out once per week rather than a 2 hour early out every two weeks as shown on the School Calendar.  This would be done through the December holiday break and then be reevaluated.  This would allow teachers additional preparation time for students who are quarantined, as this is a significant burden with the levels of quarantine the District is experiencing.  This is being presented tonight for evaluation at tonight’s meeting or at the first meeting in October.

Mary Allred moved to table this item until the October 12th meeting.  Denise Chittick seconded the motion.  Motion carried 6-0.

Finance

Resolution for the Special Education Program Additional Allowable Growth

Superintendent Schneider reported that the Special Education Deficit for the 2019-2020 School Year was $459,835.  It is less than the $502,198 from 2018-2019 most likely due to COVID-19 school shut down in the latter part of the school year.  The Special Education Supplement has been certified as required by the state before the September 15, 2020 deadline.  In order to be eligible for reimbursement a resolution for Allowable Growth and Supplemental Aid for a negative Special Education Balance is required to be filed with the Iowa Department of Education.  We are rounding this amount up in order to assure that we have sufficient amounts in case of changes made by the Department of Education.

Gabrielle Frederick moved to approve Resolution 0928201 for additional allowable growth to cover 2019-2020 special education costs in excess of funding up to $470,000.  Denise Chittick seconded the motion.  

Roll Call Vote:    Gabrielle Frederick      - yes

                            Mary Allred                   - yes

                            Jodi Meader                  - absent

                            Jeremy Pickard              - yes

                            Marianne Schlabach    - yes

                            Jeremy Gugel                - yes

                            Denise Chittick             - yes

Motion carried 6-0.

Resolution for Limited English Proficiency Additional Allowable Growth

Superintendent Schneider reported that the Limited English Proficiency (LEP) Deficit for the 2019-2020 School Year was $15,927.86.  These are costs in excess of the Categorical Funding.  The amount for this year is less than the $29,145.22 requested for the 2018-2019 School Year.  The LEP filing has been certified as required by the state before the September 15, 2020 deadline.  In order to be not be impacted by this deficit, a resolution for increased Allowable Growth for a negative LEP Balance is required to be filed with the School Budget Review Committee through the Iowa Department of Education.

Gabrielle Frederick moved to approve Resolution 0928202 for additional allowable growth of $15,927.86 to cover the 2019-2020 LEP costs in excess of funding.  Mary Allred seconded the motion.  

Roll Call Vote:    Gabrielle Frederick      - yes

        Mary Allred          - yes

        Jodi Meader          - absent

        Jeremy Pickard        - yes

Marianne Schlabach       - yes

Jeremy Gugel         - yes

        Denise Chittick        - yes

Motion carried 6-0.

 

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 12, 2020, at 6:15 p.m. at the High School Multi-Purpose Room (Central Office Community Room.)  Agenda items to include: Face Covering Decision.

 

Adjournment

The meeting adjourned at 9:11 p.m.