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September 9, 2019

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Initial Gathering at West Elementary, 800 6th Avenue, Wellman, IA 52356

Business Meeting at Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 9, 2019 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.

WORK SESSION

Tour West Elementary School

The Board toured the building led by Bill Poock, Principal and Jordan TeBockhorst, Lead Custodian.  The Board then traveled by personal vehicles to Mid-Prairie High School. 

Tour Mid-Prairie High School

The Board toured the building led by Jay Strickland, Principal and Bud Juilfs, Lead Custodian.  The Board then walked to the Central Office and Alternative Learning Center.

Tour of Alternative Learning Center and Central Office – This was tabled by the board.

Announcements and Suggestions for Next Agenda -- Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of August 26, 2019;

Finance Report

The Finance Report for August 2019 and adjusted Year End Report of June 2019;

Payment of Bills

The bills as listed for September 9, 2019, Prepaid Bills; and Hills Bank ACH Transactions for the month of August 2019;

Open Enrollment Requests

Ashlie Anderson requests Abagail Anderson (Alternative Kindergarten), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Haley LeGrande requests Jack Bartlow (Grade 2), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

Kirk and Sara Puttmann request Jenna Puttmann (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2019-20 School Year;

Rachael Harsch requests Cera Harsch (Grade 9), attend Mid-Prairie from Washington Community School District for the 2019-20 School Year;

Zachary Lee and Deb Bogart request Sophie Lee (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2019-20 School Year;

Daniel and Jedda Newton request Michael Newton (Grade 1), Lily Newton (Grade 4), Katelynn Newton (Grade 6), and Jacob Newton (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2019-20 School Year;

Personnel Items

Contract issued to Zeb Evans, HS Assistant Volleyball Coach, $2,661.21 per season;

Contract issued to Derek Kalm, 7th Grade Assistant Volleyball Coach, $1,774.15 per season;

Contract issued to Anna Nelson, 8th Grade Assistant Volleyball Coach, $1,774.15 per annum;

Contract issued to Daniel Hershberger, MS Assistant Football Coach, $1,774.15 per annum;

Work Agreement issued to Rob Benge, HS Custodian Third Shift, $14.61 per hour;

Work Agreement issued to Ammie Neal, West Elementary Associate, $13.76 per hour;

Work Agreement issued to Kyla Schneider, East Elementary Associate, $13.40 per hour;

Work Agreement issued to Sandra Popejoy, MS Associate, $13.40 per hour;

Work Agreement issued to Evelyn Hershberger, MS Associate 0.6 FTE, $13.40 per hour;

Work Agreement issued to Molly Lugar, MS Associate 0.4 FTE, $13.85 per hour;

Resignation of Martha Benedict, MS Head Cook, $17.36 per hour, effective October 15, 2019;

Fundraising Requests – None presented for approval;

Mid-Prairie/Kirkwood Community College Agreement

The agreement for Kirkwood Education Students in Mid-Prairie Classrooms for the 2019-2020 is presented for approval and signature.

Jodi Meader seconded the consent items.  Motion carried 7-0.

Focus on Short and Long Range Planning

Appoint Level I Investigators

Superintendent Schneider presented the following people for appointment as Level I Investigators for the District for 2019-2020 per Board Policy 402.3:

Amy Shalla          Bill Poock            Jay Strickland     

Robin Foster       Rachel Kerns       Marc Pennington

Alternate:  Mark Schneider 

Marianne Schlabach moved to appoint the persons listed in the minute as Level I Investigators for the 2018-2019 School Year.  Jeremy Gugel seconded the motion.    Motion carried 7-0.

Approve Additional Insured School Related Groups

The following associated entities are approved for inclusion in the District Liability and E&O Insurance Policies

Golden Hawks Wrestling Club                      Mid-Prairie Athletic Boosters

Mid-Prairie Community School District Foundation

Mid-Prairie Fine Arts Boosters                     Mid-Prairie Post Prom Committee

Mid-Prairie Student Boosters

Gabrielle Frederick moved to approve the list of School Related Groups as Additional Insureds as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Nutrition Program Promissory Note

The renewal of the one-year promissory note comes before the School Board for consideration and approval.  This note was presented at last 5 years’ meetings as a result of a significant loss in the Nutrition Fund during Fiscal Year 2013.  Nutrition Fund has made significant progress and has returned to profitability.  Principal payments of $0 were made against the note in last year due to a desire by the Board to build cash for a number of anticipated capital needs and potential changes in staffing structure in the Nutrition Program.  The current balance of the note is $25,000.  It is hoped that an additional principal payment can be made during 2019-20 after plans noted above are solidified.  Annual interest of $2.50 is now due.

Gabrielle Frederick moved to approve the interfund loan and the Unsecured Promissory Note between Mid-PrairieCSD SAVE Fund as and Mid-PrairieCSD Nutrition Fund for $25,000.00, plus interest at .01% per annum beginning October 1, 2019, for the purpose of removing the operating deficit in the Nutrition Fund.  Further it is recognized the new loan is due October 1, 2020.  Denise Chittick seconded the motion.    Motion carried 7-0.

IASB Assembly Delegate

The board discussed who the representative from this board will be for the 2019-20 School Year.  This year the delegate meeting will be Wednesday, November 20, 2019.  It was noted that Gabrielle Frederick served in this capacity for 2018-19.  She explained what happens at the Delegate Session for Board Members.

Jodi Meader moved to appoint Gabrielle Frederick as the School Board Representative as the IASB Assembly Delegate.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Public Hearing – 7:15 PM – Refinancing SAVE Bonds

President Jeremy Pickard open the Public Hearing on the Refinancing of SAVE Bonds and the Proposed Issuance of Approximately $3,500,000 School Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds.  The estimated savings to the District on this proposed refinancing is $330,000.00.

No one spoke, and no one from the public was present.

President Pickard closed the Public Hearing at 7:16pm.

SAVE Bond Refinancing Resolution

President Pickard highlighted the Resolution for Refinancing that has been prepared by legal counsel and asked the Board for any further questions or clarifications.  He then asked for a motion to take action on the proposed resolution. 

Gabrielle Frederick moved to approve the Resolution Supporting the Proposed Issuance of Approximately $3,500,000 Scholl Infrastructure Sales, Services and Use Tax Revenue Refunding Bonds as presented.  Mary Allred seconded the motion. 

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                      - yes

                          Jodi Meader                     - yes

                         Jeremy Pickard                 - yes

                         Marianne Schlabach         - yes

                        Jeremy Gugel                    - yes

                        Denise Chittick                  - yes

Motion carried 7-0.

East Elementary Para Educator

Superintendent Schneider directed the Board’s attention to the rationale to create the Para Educator position at East Elementary.  This is a one on one—Para Educator to student—with the student being a special needs student who is attending East Elementary.  This position would be funded with Special Education funds.

Gabrielle Frederick moved to have the School Board move to create a Para Educator position for East Elementary.  Denise Chittick seconded the motion.    Motion carried 7-0.

School Board Elections

President Pickard shared that there are four 4-year seats open for election and one 2-year seat open for a total of five seats open in the upcoming November election.  The reason there is a 2-year seat this year is because there is needed replacement for a seat from which an elected individual resigned in the past two years.  He asked if there were and comments.  Board members asked general questions.

Closed Session

Pursuant to Iowa Code, Chapter 21.5j, the Board may enter into closed session to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property.  President Pickard requested a motion to move the Board to Closed Session.

Gabrielle Frederick moved to have the School Board move to closed session pursuant to Iowa Code, Chapter 21.5j.  Denise Chittick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                        - yes

                          Jodi Meader                       - yes

                          Jeremy Pickard                  - yes

                          Marianne Schlabach          - yes

                          Jeremy Gugel                    - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

The Board entered Closed Session at 7:31 p.m.

The Board exited Closed Session at 7:56 p.m.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, September 23, 2019, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Denise Chittick will be running the work session, Riverboat Foundation Applications; and Special Education Deficit Resolution.  Announcement:  Candidates for the November 5, 2019 Election are reminded that the due date of the filing with Jeff Swartzentruber is Thursday, September 19, 2019 at 5pm.

Adjournment

The meeting adjourned at 7:57 p.m.