Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
August 11, 2025 – 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: None.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Adopt the Agenda
Mary Allred moved to adopt the agenda as presented. Seconded by Jed Seward. Motion carried 7-0.
Public Forum
No one spoke.
BUSINESS MEETING
Consent Items
Jed Seward moved to approve the following consent items. A question was raised about the after the season evaluation process and surveys for coaches. It was asked that this be added to a future work session.
Minutes of Previous Meetings
The minutes of July 7, 2025, July 14, 2025, and July 28, 2025;
Finance Report
The Finance Report for July 2025 and Year to Date June, 2025 second iteration;
Payment of Bills
The bills as listed for August 11, 2025; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 4 students;
Open Enrolled Out Requests total 1students;
Personnel Items
Work Agreement issued to Grace Beatty, High School General Cook, $15.49 per hour;
Contract issued to Lexi Edmundson, West Elementary TLC Assistant Coach, $2,000 per annum;
Resignation of Liza Fontaine, Middle School TLC Assistant Coach, $2,000 per annum, effective August 4, 2025;
Resignation of Grace Andreesen, West Elementary TLC Assistant Coach, $2,000 per annum, effective August 4, 2025;
Resignation of Tanya Kennedy, East Elementary Paraprofessional, $16.29 per hour, effective August 6, 2025;
Resignation of Liza Fontaine, 0.5 FTE Transportation Mechanic, $22,514.80 per annum, effective August 4, 2025;
Summer Coaches Continuing for 2025-2026
HS Baseball Head Coach – Kyle Mullet
HS Baseball Assistant Coach – Brad Tornow
HS Softball Head Coach – Danielle Williams
MS Softball Head Coach – Teri Taylor
Fall Volunteer Coaches
Aaron Coghlan – Football Ryan Cortum -- Football
Derek Yoder – Football Caleb Potts – Football
Zeb Evans – Volleyball Anna Hostetler – Cross Country
Annika Poll – MS Cross Country
Fundraising Requests – There are not fundraising request presented.
Out of State Travel – Approval to travel to Indianapolis, Indiana for the National FFA Convention held on October 29, 2025 through November 1, 2025;
Insured Booster Groups for 2025-2026 – Approval of 8 Booster Groups and Clubs including Goldan Hawks Wrestling Club, Mid-Prairie Athletic Boosters, Mid-Prairie Alumni and Friends Association, Mid-Prairie Community School District Foundation, Mid-Prairie Fine Arts Boosters, Mid-Prairie Post-Prom Committee, and MP Archery Club for insurance coverage under the District Policy for a $250 annual fee to the District.
Denise Chittick seconded the consent items. Motion carried 7-0.
Finance-Long Range Planning
Bank Depository Resolution for the 2025-2026 School Year
School Business Official Swartzentruber presented the resolution for the 2025 2026 School Year. This is the annual Depository Resolution required in August. There are two changes from last year as spending on the Revenue Bonds completes and spending on the 2024 Issue General Obligation Bonds begins with changes at Hills Bank and Federation Bank, respectively.
RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220. The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.
Location of Maximum Balance Maximum balance in
Depository name Home Office effect under prior effect under this
___________________ __________ resolution resolution .
UMB Bank, N.A. (ISJIT) Des Moines 2,000,000 2,000,000
Hills Bank Hills 25,000,000 20,000,000
Federation Bank Wellman 5,000,000 3,000,000
CBI Bank & Trust Kalona 6,000,000 6,000,000
Miles Capital Mgmnt Des Moines 2,000,000 2,000,000
Gabrielle Frederick moved to approve 08112501 as presented reading from the resolution. Ryan Schlabaugh seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - abstain
Motion carried 6-0. Chittick abstained.
Matching Funds Policy 903.6 Amount for the 2025-2026 School Year
Superintendent Stone and SBO Swartzentruber reviewed the policy. The provision is that the Board needs to select an amount to be offered as matching funds to the three main booster groups, which are: Fine Arts Boosters, Athletic Boosters, and Student Boosters. These funds will be matched with other funds raised by the groups for specific projects as named in the matching fund application. The amounts used over the past number of years is at total of $45,000 with each group having access for the year to one-third of the amount. Groups are also able to agree to share amounts or portions of their allotment with the other two groups upon mutual agreement. It is recommended that the matching fund amount(s) stay the same as previous years for the 2025-2026 School Year. The Board asked questions for clarification.
Gabrielle Frederick moved to approve the matching fund grant amount for the 2025-2026 School Year of $45,000 to be shared in equal thirds by the 3 booster groups. Mary Allred seconded the motion. Motion carried 7-0.
Second Reading of Board Policy Changes for Chapter 500’s Students
Superintendent Stone and Board President Snider noted that the Board had passed the changes to Policy Chapter 500 on First Reading at the July 14, 2025 Meeting. The Policies that passed on First Reading with changes are:
Gabrielle Frederick moved to approve on Second Reading Policy 502.7, 503.1, 503.5, 503.7, 506.1, 507.2, and 507.10 as presented and reviewed. Jed Seward seconded the motion. Motion carried 7-0.
IASB Legislative Platform Discussion for 2026 Iowa Legislative Session
Superintendent Stone and Business Manager Swartzentruber drew the Board’s attention to the IASB Legislative Priorities document for the 2025-2026 Legislative Year, especially starting with page 13 (page 1 for 2025 Legislative Resolutions). The process starts with the Board review of this document and then the process to determine the priorities to communicate to IASB for next year. The Board discussed the potential legislative priorities for the upcoming legislative session.
In the 2024-2025 Legislative Session the Board chose the priorities listed below:
The Board reviewed the 2025 document to identify four to five priorities for the upcoming legislative session. The Board included the following as focus items to IASB:
Board Development and Inservice Activities
SBO Swartzentruber noted the upcoming IASB Convention for November 19-21, 2025 with the convention day being November 20th. November 19th is preconvention workshops and delegate session, while November 21st is the post-convention day normally set aside for Board President training and other potential meetings. Swartzentruber asked the group to consider their attendance and to let him know preferences in the coming weeks as registration is now open. Stone noted the value of the networking opportunities.
Swartzentruber noted the upcoming School Board Elections. The due date for paperwork to be filed with him is 5pm on Thursday, September 18, 2025. The Board briefly discussed the election process and candidate encouragement.
Announcements and Suggestions for Next Agenda
A Special Work Session and Board Development with IASB on August 14, 2025, at 5:30pm in the Community Room.
The next Work Session Meeting will be on Monday, August 25, 2025, at 6:15 p.m.
The next regular Board meeting will be on Monday, September 7, 2025, at 6:15 p.m. at the Central Office Community Room.
Adjournment
The meeting adjourned at 6:45 p.m.