October 13, 2025

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 13, 2025 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jake Snider called the meeting to order.

Board members present:   Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.

Pledge of Allegiance

Read the School Mission Statement by Vice-President

Adopt the Agenda

Mary Allred moved to adopt the agenda as presented.  Seconded by Ryan Schlabaugh.  Motion carried 7-0.

Hawk Highlight – Student Build – Lucas Troyer shared that there are 11 students participating this Fall at the residence in Kalona. He introduced the students present at the meeting who are involved in the Student Build project in Kalona during the Summer of 2025 and into the Fall of 2025.  Troyer thanked both Jake Snider and Ryan Schlabaugh for the opportunity.  The group shared about the process and experience.  The students expressed appreciation for the opportunity to work together, to experience work ethic, and for life skills development.

Scoreboard for Football and Track – This item is tabled to a future date.

Public Forum

No one spoke.

BUSINESS MEETING

Consent Items

Randy Billups moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 9, 2025 and September 22, 2025;

Finance Report

The Finance Report for September 2025;

Payment of Bills

The bills as listed for October 13, 2025; and Prepaid Bills;

Open Enrollment Requests – None are presented for approval

Personnel Items

Contract issued to Megan Uden, 8th Grade Girls Basketball Coach, $2,234 per annum;

Contract issued to Annika Poll, Middle School Assistant Cross Country Coach, $1,660 per season;

Resignation of Caryn Short, Middle School Paraprofessional, $15.50 per hour, effective October 10, 2025;

Volunteer Coaches for Winter Sports 2025-2026

Rylee Vercande – Girls Wrestling                               Vinnie Bowlin – Boys Wrestling

Ben Meader – Boys Wrestling                                    Brent Foster – Boys Wrestling

Zeb Evans – Boys Wrestling                                       Tim O’Toole – Boys Basketball

Ryan Cortum – Boys Basketball

Fundraising Requests

Post Prom requests approval to raise funds through Drive Through Meal at both Middle School and High School on November 15th for the Post Prom event in the Spring of 2026;

Post Prom requests approval to raise funds through Donation Request Letters sent from October 6th to February 21st for the Post Prom event in the Spring of 2026;

Denise Chittick seconded the consent items.  Motion carried 7-0.

Student Learning

Reports

The Board reviewed the Administrators’ written reports to the Board.  Time was allotted to ask questions and discuss the reports.  No questions were asked.  Board expressed appreciation for the report on the Cell Phone Policy implementation.

Finance-Long Range Planning

Resolution 10132501 Additional Allowable Growth Resolution for Limited English Proficiency Funds

School Business Official Swartzentruber presented the Limited English Proficiency Funds Additional Allowable Growth Resolution #10132501 as required by law.  This resolution recognizes the State funding for the District’s Limited English proficiency program is insufficient.  The funding requirements are a calculation based upon student served.  In the District’s case, the student count is not high enough to pay the compensation and expenses for a full-time teacher, though one is required.  Once the District exceeds the funds allocated, the excess costs are tracked in order to receive additional spending authority.  The resolution requests $53,914.73 additional spending authority.

Ryan Schlabaugh moved to approve Resolution #10132501 for additional spending authority of $53,914.73.  Jed Seward seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                          Jed Seward                      - yes                      Ryan Schlabaugh              - yes

                          Randy Billups                   - yes                      Jake Snider                        - yes

                          Denise Chittick                 - yes

Motion carried 7-0.

Set a Public Hearing for Proposed Plans and Specification for Mid-Prairie West Elementary Addition and Improvements for November 10, 2025 at 6:25 p.m.

SBO Swartzentruber provided an update of the timeline for the West Elementary Addition and improvements.  The Pre-bid Meeting took place at Central Office on October 7th with CANCO leading the meeting.  Bids are to be collected on the various bid packages for the Bid Opening Meeting set for Thursday, October 23rd.  Subsequent to the October 23rd meeting CANCO and OPN will review the bids and bring a recommendation to the Board.  The Public Hearing is set to be just before the Bid discussion and evaluation for acceptance.

Ryan Schlabaugh moved to approve the setting of a Public Hearing for the Proposed Plans and Specifications for the West Elementary Addition for Monday, November 10, 2025 at 6:25 p.m. at the Mid-Prairie Central Office Community Room in Wellman, Iowa.  Denise Chittick seconded the motion.    Motion carried 7-0.

Board Development and Inservice Activities

Superintendent Stone and SBO Swartzentruber noted the upcoming IASB Convention on November 19-21, 2025. Board Members need to let Swartzentruber know which days they plan to attend and transportation as well as lodging.

Open Meetings training required by State Legislature – IASB next ones are December 4 and 18, 2025, and January 7, 2026, for New Board Members within 90 days of taking office.  Existing Board Members should attend as well? Consideration being given to compliance.

Announcements and Suggestions for Next Agenda

The next Work Session Meeting will be on Monday, October 27, 2025, at 6:15 p.m.  Agenda items to include: Discussion about Board Committees; ISASP State Report Cards; and possibly Survey Work.

The next regular Board meeting will be on Monday, November 10, 2025, at 6:15 p.m. at the Central Office Community Room.

Adjournment

The meeting adjourned at 6:53 p.m.