Original Adopted Date: 5-9-83                                          Last Revised Date: 8-12-24                                      Last Reviewed Date: 8-12-24

School district facilities and equipment will be made available to local nonprofit entities which promote cultural, educational, civic, community, or recreational activities.  "Entity(ies)" will include organizations, groups and individuals and their agents.  Any district employee using district-owned property or facilities for a use outside their duties as an employee is doing so as a community member, and not as a district employee.  Prior to using district resources for activities outside the scope of their job duties, employees must meet the requirements to be considered a qualifying entity.  Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-related activity, the use is consistent with state law, and will end no later than midnight.  It is within the discretion of the board to allow for-profit entities to use school district facilities and equipment.  The board reserves the right to deny use of the facilities and equipment to an entity.  It is within the discretion of the superintendent to allow use of school district facilities and equipment on Sundays.

Entities that wish to use school district facilities or equipment must apply at the building where the use will occur, or Central Office for equipment. It is the responsibility of the board secretary or superintendent to determine whether the school district facility or equipment requested is available and whether the application for use meets board policy and administrative regulations.  It is the responsibility of the superintendent and board secretary to provide application forms, obtain proof of insurance, and draw up the contract for use of school district facilities and equipment.

Use of school district facilities and equipment by entities will be supervised by a school district employee unless special prior arrangements are made with the superintendent.  The school district employee will not accept a fee from the entity using school district facilities and equipment.  If appropriate, the school district employee may be paid by the school district.

Entities that use school district buildings, or equipment, or sites must leave the building or site in the same condition it was in prior to its use.  Inappropriate use of school district facilities and equipment may result in additional fees charged to, or the inability of, the entity to use school district facilities or equipment in the future.  

The board may allow entities, such as the Boy and Girl Scouts and 4-H, to use the school district facilities and equipment without charge.  While such entities may use the facilities and equipment without charge, they may be required to pay a custodial fee.

It is the responsibility of the superintendent to develop a fee schedule for the board's approval and to develop administrative regulations regarding this policy.

Legal Reference:      Iowa Code §§ 8D; 123.46; 276; 278.1(4); 279.8; 297.9-.11 

                                 1982 Op. Att'y Gen. 561.

                                 1940 Op. Att'y Gen. 232.

                                 1936 Op. Att'y Gen. 196.

Cross Reference:     704  Revenue 

Original Adopted Date:  3-13-95                                           Last Revised Date: 8-12-24                                                  Last Reviewed Date: 8-12-24

School District premises, including school vehicles, are off limits for smoking and the use of tobacco products.  This requirement extends to employees and visitors.  This policy applies at all times, including school-sponsored and non-school sponsored events.   Persons failing to abide by this request are required to extinguish their smoking material and cease the use of tobacco products or leave the school district premises immediately. It shall be the responsibility of the administration to enforce this policy.

Any employee or student who is found to violate said prohibition of tobacco/nicotine, except when authorized by appropriate medical professionals, use in Mid-Prairie buildings and grounds shall be subject to disciplinary action by the school administration.

Legal Reference:         Goals 2000:  Educate America Act, Pub. L. No. 103-227, 108 Stat. 125 (1994).

                                 House File 2212, Iowa General Assembly (2008)      

                                 Iowa Code §§ 142D; 279.8, .9; 297 

Cross Reference:       903.4   Public Conduct on School Premises

                                   905.1   Community Use of School District Buildings & Sites & Equipment