BOARD MINUTES

2023-24 BOARD MINUTES

February 26, 2024

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 26, 2024– 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jake Snider called the meeting to order.

Board members present:   Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.

Board members absent:  Mary Allred.

Also Present:  Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.

Pledge of Allegiance

Read the School Mission Statement by Vice-President

Hawk Highlight – Speech Coach Christine Meader, Assistant Coach Lisa Helmuth and the All-State Large Group Speech qualifiers were present to share about their experiences and to be recognized.  Highlights included: a standing ovation for one of the groups that performed at Ames; the entire group of students at the Board Meeting advanced from Districts to the State competition on March 9th; and Group events season overlaps with Individuals events for State and All-State Festival—only the top 5% of all students are nominated for the State Festival. The group continues to build a culture of success and leadership where there are high standards, yet a recognition that a chance at a state performance is not a given.

Jed Seward moved to adopt the agenda as presented.  Seconded by Ryan Schlabaugh.  Motion carried 6-0.

Public Forum – No one spoke.

Work Session

Administration Reports and Board Dialogue

The Board reviewed the Administrators’ written reports to the Board.  Time was allotted to ask questions and discuss the reports.  No questions were asked.

Fine Arts Boosters – Co-President of the Fine Arts Boosters, Marnie Schrader, talked to the Board to ask for a commitment for a Community Auditorium, rather than a Fine Arts Auditorium.  She provided the thoughts and logic about changing the terminology and mindset for a fresh start.  She asks for three things of the School Board. First, is a public commitment to a Community Auditorium.  Second, to formally allow the Fine Arts groups and subgroups begin to fundraising.  Third, a commitment of an amount of financial support of an auditorium to the community.  Schrader asks for this to be a priority for the Board as part of their process in the Business sessions and for it to be soon.  The Fine Arts Boosters are committed to working together with the Board.  The Board expressed appreciation for the input and approach expressed.

Bus Specifications for Purchase of two buses in 2025-2026 – Transportation Director, Teresa Hartley, presented the bus specifications. The lead time to purchase buses has continued to be extended and is now at 18 months from order to delivery.  In order to purchase buses for the 2025-2026 School Year, the process needs to begin now.  Two propane-powered buses will be traded in as part of this process. The District is not purchasing any buses in the 2024-2025 School Year.  The Board asked questions about the proposal and process.  Cash outlay for buses does not occur until delivery.

2022 Revenue Bond Savings and Interest Uses Discussion Potential List – Superintendent Stone provided an update on the seating, curtains, and other items for the stage and cafetorium area.  The District reached out to two companies to fix or replace the auditorium style seating.  Collette McClellen provided an update on the curtains on the current stage with their estimate for replacement with three different options.  She will provide the detail and options to Superintendent Stone.

Business Meeting

Consent Items

Superintendent Stone shared some of the schematics for both West Elementary and East Elementary parking and traffic flows due to the Axiom Services Agreements in the Consent Agenda.  The District is waiting on estimated project costs.  Stone also discussed the Wrestling Facility location between the Football field press box and the Indoor Practice Facility.

Superintendent Stone announced the transfer of Melissa O’Rourke from Kindergarten at East Elementary to West Elementary to fill one of the open Preschool teaching positions for the 2024-2025 School Year.

Ryan Schlabaugh moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 12, 2024;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for February 12, 2024, and prepaid bills;

Open Enrollment Requests

Open Enrollment In Requests total 4 students;

Open Enrolled Out Requests total 0 students;

Personnel Items

Contract issued to Kevin Cortum, Middle School Track Coach, $2,276 per season;

Contract issued to Anna Hostetler, MS Girls Track Coach, $2,188 per season;

Contract issued to Andrea Farrier, HSAP Coordinating Teacher for the 2024-2025 School Year, $54,988 per annum;

Fundraising Requests – None presented for approval;

Axiom Professional Services Agreement for the East Elementary and West Elementary Parking and Traffic Flow Projects

Contract with Axiom for the projects includes a cost scope for Basic Services of $105,010 for both sites.

 Axiom Professional Services Agreement for the Wrestling/Activity Center Due Diligence

Contract with Axiom for the projects includes a cost scope for Survey Due Diligence of $2,560.

Jed Seward seconded the consent items.  Motion carried 6-0.

Student Learning and Planning

Second Reading of Policy 210.2 Regular Meeting

Superintendent Stone noted the discussed changes to the policy from the February 12th meeting.  Again, the changes establish a Business Meeting in the first meeting of the month and a Work Session in the second meeting of the month.  It is recognized that there will be a need for some flexibility as the Board transitions to this format.

Jed Seward moved to approve on Second Reading Board Policy 210.2 Regular Meeting as presented.  Randy Billups seconded the motion.    Motion carried 6-0.

Second Reading of Policy 213 Public Participation in Board Meetings

Superintendent Stone noted the discussed changes to the policy.  The changes establish revised procedures for Public Participation in School Board Meetings.  New items include the establishment of a timeframe/time limits and communication process with the Board Secretary.  President Snider asked for additional questions and thoughts.

Randy Billups moved to approve on Second Reading Board Policy 213 Regular Meeting as presented.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

First Reading of Policy 508.8 Parental and Guardian Involvement

Superintendent Stone noted the need to review the policy and discussed changes to the policy.  The policy to be reviewed annually per the Iowa Department of Education.  There are no changes in this review.  The Board discussed the Policy and asked questions for clarification. 

Denise Chittick moved to approve on First Reading Board Policy 508.8 Parental and Guardian Involvement as presented.  Ryan Schlabaugh seconded the motion.    Motion carried 6-0.

Finance

Flexibility Account Spending Resolution

SBO Swartzentruber noted the passage of the Flexibility Transfer Resolution at the February 12th Board Meeting.  The previously passed resolution provided for the transfer of the $215,767.95 from the Home School Assistance Program to the Flexibility Accounts.  The resolution presented tonight is for the ability to spend the funds in the Flexibility Accounts.  President Snyder asked for a motion to approve the Flexibility Account Spending Resolution.

Ryan Schlabaugh moved to approve Resolution 02272401 Flexibility Fund Spending from the Flexibility Accounts in the amount of $215,767.95 and read pertinent parts of the Resolution. Jed Seward seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - absent

                          Jed Seward                      - yes                      Ryan Schlabaugh              - yes

                          Randy Billups                   - yes                      Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

School Bus Specifications Set Date and Time for Public Hearing

SBO Swartzentruber noted the ongoing need to keep the District School Bus Fleet up to date.  A request for a Public Hearing to review the bus specifications for the purchase of up to two diesel powered, Yellow School Buses on March 11, 2024, at 6:30 p.m. is recommended.  This would be for delivery and payment in School Year 2025-2026.  The buses to be replaced are two of the older propane-powered route buses that have reached a point where repairs are increasingly more frequent.

Denise Chittick moved to set a Public Hearing for purpose of reviewing the specifications of up to 2 diesel powered school buses on Monday, March 11, 2023 at 6:30 p.m. at the Mid-Prairie Central Office Community Room.  Jed Seward seconded the motion.    Motion carried 6-0.

Set a Public Hearing for the Proposed Property Tax Notice

SBO Swartzentruber recommends the Board set a required Public Hearing for the Proposed Property Tax Notice.  He shared a rough draft of the current Proposed Property Tax Notice as the SSA percentage growth rate is still not set by the legislature.  The Governor proposed 2.5% for SSA. If SSA is not set in the next few days, it is recommended that the District assume a 2.0% SSA growth rate, which will push the published property tax rate for 2024-2025 to $13.18 versus a $13.11 property tax rate at 2.5%.  It is Swartzentruber’s intention to hold off on finalizing the form in hope of a settled SSA rate, if at all possible.  This is the first Public Hearing for the Certified Budget and is the result of new state legislation starting for Fiscal Year 2024-2025.  The Public Hearing is proposed for Monday, March 25, 2024 at 6:15 p.m. in the Mid-Prairie Central Office Community Room.  This will be a one agenda item meeting with the regularly scheduled meeting to begin at 6:30pm or after the Public Hearing ends.

Jed Seward moved to set the Public Hearing on the Proposed Property Tax Notice for March 25, 2024, at 6:15 p.m. in the Mid-Prairie Central Office Community Room and to use either the to be approved SSA rate or $13.18 if the rate is SSA rate is not yet approved by the publisher’s deadline.  Denise Chittick seconded the motion.    Motion carried 6-0.

Board Development and Inservice Activities

Superintendent Stone provided a link to some IASB custom workshops.  With the new meeting setup this may provide some time for the Board to process.  The website: https://www.ia-sb.org/the-learning-hub/custom-workshops

Gabrielle asked about Real Colors training and to do that activity as a Board similar to a few years ago.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 11, 2024, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Second Reading of Board Policy 505.8 Parental and Guardian Involvement; Public Hearing on School Bus Specifications; Review RFP for Audit Services for 5 years beginning in FY2025 through FY2029; and Review of Board Policy Chapter for this year.

Consideration for future meeting on March 25, 2024 and beyond, especially for Work Sessions, include:  Discussion about whether or not to Livestream meetings?; Community Auditorium discussion of the three expectations expressed tonight and set of expectations initially driven by the Facilities Committee process; Grade-like attendance Centers; Concurrent Enrollment approach, ideas, and direction along with specific stats on the testing and pass rates.  A list will be compiled by Superintendent Stone with Board input.

Board Highlights

  • The entire Board expressed appreciation for the Speech Group presentation in the Hawk Highlight; Impressed by their commitment, culture, passion, and achievement.

Adjournment

The meeting adjourned at 7:46 p.m.

February 12, 2024

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 12, 2024 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jake Snider called the meeting to order.

Board members present:   Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.

Pledge of Allegiance

Read the School Mission Statement by Vice-President

Mary Allred moved to adopt the agenda as presented.  Seconded by Jed Seward.  Motion carried 7-0.

Public Forum

A constituent of the community spoke to the Board about Civics and History in the High School.  He is concerned with the requirements as set forth by State of Iowa. He believes that the hours are not high enough or focused enough and that what is taught is not sufficient enough to understand how the government works or why events have happened and shaped our country. He believes excitement in the subject will breed interest in the students.  He also expressed concerns about the Iowa standardized tests as reported in January.  He asked the Board to consider getting more involved in curriculum.

WORK SESSION

The Board reviewed the Administrators’ written reports to the Board.  Time was allotted to ask questions and discuss the reports.  No questions were asked.

2022 Revenue Bond Savings and Interest Uses Discussion – Potential Usages List – Superintendent Stone provided a list of projects and estimated costs for the work to be done for Fine Arts within the High School Cafetorium (between $335,000 and $400,000 available).  The Board discussed possible actions related to the priorities listed provided at the last meeting.  He covered the items enumerated by Fine Arts, again.  He asked for the Board for their thoughts on inquiring on pricing for many of the items listing.  The Board noted the Theater Seating and the Red Curtains would be top priorities.  Lighting would be also considered after the big-ticket items.  Additional smaller items would be evaluated after these top priorities.

Grade-like Attendance Center Modifications Questions and Discussion – Superintendent Stone, again reviewed the documents provided at the previous two Board Meetings to provide answers to some of the questions previously asked and to seek additional input on next steps and to discuss timing.  It is asked that questions be emailed to Superintendent Stone for coverage at the next meeting.  Some questions were raised by the Board in discussion of the issues during this time.

New School Board Member Orientation – SBO Swartzentruber and Superintendent Stone referred to the Board Document Site where a folder for Board Resources has been created with reference and orientation materials as requested by the Board at the last meeting.  Stone asked for a date for the new Board members.  SBO Swartzentruber will work with Billups and Schlabaugh to set a date in the next two weeks for the financial orientation.

Board Policy 213 Public Participation in School Board Meetings –Superintendent Stone discussed the need to refine Board Policy 213 Public Participation in Board Meetings.  This was at the Board’s request.  He shared a draft of the Policy document through the research he found through IASB and other resources with the Board.

Explanation of the Schedule for the March 11th School Board Meeting –SBO Swartzentruber discussed the need for the March 11th Meeting to set the first Public Hearing.  The first Public Hearing for the 2024-2025 Certified Budget is tentatively planned for March 25th.  There will actually be two meetings that evening.  The first will be the Public Hearing as a one agenda item meeting, provided the Legislature sets the SSA for 2024-2025. After a brief break, the second meeting will be the regular School Board Meeting.

Snow Day Makeup Plan – Superintendent Stone discussed the plans and options for the education time to be made up due to the missed days due to the cancellation of school in January.  The Board expressed concerns about the choices/scenarios with a significant amount of discussion.  The majority of the Board supports Scenario 2 in recognition of achieving the hours of instruction planned. 

Fine Arts Boosters – This agenda item is tabled.

BUSINESS MEETING

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 22, 2024;

Finance Report

The Finance Report for January 2024;

Payment of Bills

The bills as listed for February 12, 2024; Prepaid Bills;

Open Enrollment Requests

Open Enrollment In Requests total 22 students;

Open Enrolled Out Requests total 0 students;

Personnel Items

Contract issued to Joe Eggert, High School 3rd Shift Custodian, $16.19 per hour;

TLC Professional Partner Contract issued to Chris Tyler, High School Professional Partner, $500 per annum;

TLC Instructional Coaches for 2024-2025 School Year

     Contract issued to Erin Cavanagh, High School Instructional Coach; Contract Amount per Schedule;

     Contract issued to Kelsi TeBockhorst, Middle School Instructional Coach; Contract Amount per

Schedule;

     Contract issued to Sarah Ihde, East Elementary Instructional Coach; Contract Amount per Schedule;

     Contract issued to Emily Zehr, West Elementary Instructional Coach; Contract Amount per Schedule;

Resignation of Pattie Madison, HSAP Supervising Teacher 0.5 FTE, $26.25 per hour, effective end of 2023 2024 Contract;

Resignation of Katie Roth, Middle School SPED Teacher, $50,388 per annum, effective end of 2023 2024 Contract;

Resignation of Karen Bender, Fourth Grade Teacher, $73,220 per annum, effective end of 2023 2024 Contract;

Resignation of Amy Shalla, District SPED Director, $104,710 per annum, effective end of 2023 2024 Contract;

Resignation of Kyla Wiebe, Prekindergarten Teacher, $43,090 per annum, effective end of 2023 2024 Contract;

Resignation of DiAnna Geiger, Prekindergarten Teacher, $58,033 per annum, effective end of 2023 2024 Contract;

Resignation of Mercedes Specht, 7th Grade Volleyball Coach, $2,276 per annum, effective February 7, 2023;

Fundraising Requests

Mid-Prairie FCCLA, FFA, and the High School Student Leadership Team request approval to raise funds through the Mid-Prairie Mini Dance Marathon through donations and the sale of t-shirts to raise funds for Children and families experiencing childhood cancer;

Jed Seward seconded the consent items.  Motion carried 7-0.

Student Learning

First Reading of Policy 210.2 Regular Meeting

President Snider and Superintendent Stone noted the discussed changes to the policy from the last meeting.  The change establishes a Business Meeting in the first meeting of the month and a Work Session in the second meeting of the month.  It is recognized that there will be a need for some flexibility as the Board transitions to this format.  President Snider asked for additional questions and thoughts. 

Mary Allred moved to approve on First Reading Board Policy 210.2 Regular Meeting with changes as presented.  Randy Billups seconded the motion.    Motion carried 7-0.

First Reading of Policy 213 Public Participation in Board Meetings

President Snider and Superintendent Stone noted the discussed changes to the policy from the Work Session at this meeting.  The changes establish revised procedures for Public Participation in School Board Meetings.  President Snider asked for additional questions and thoughts. 

Gabrielle Frederick moved to approve on First Reading Board Policy 213 Regular Meeting with changes as presented.  Ryan Schlabaugh seconded the motion.    Motion carried 7-0.

Proposed 2024-2025 School Calendar

Superintendent Stone presented the recommended 2024-2025 School Calendar to the Board for their consideration.  The Interest Based Committee has worked through the process of the calendar over the past few weeks.  The Calendar contains 1,126 instructional hours, compared to the State minimum of 1,080 hours.  Stone asked Board members Chittick and Allred to comment on the process and any observations they might have for the full Board.  It was noted the Parent Teacher Conferences are on the same night.  Also, the Monday after Thanksgiving is the additional day off rather than the Wednesday before Thanksgiving.  Teacher Contract Days will go down by 3 days with no change in wages.

Mary Allred moved to approve the 2024-2025 School Calendar as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Preschool Tuition Increase for the 2024 2025 School Year

SBO Swartzentruber and Superintendent Stone recommend a $5 per month increase for 3-Year Old Preschool.  Monthly tuition has been $120 per month for quite some time.  With increasing costs it is time to consider a modest increase in tuition to $125 per month beginning of the 2024-2025 School Year. 

Ryan Schlabaugh moved to approve the 3-Year Old Preschool tuition increase to $125 per month starting with the 2024-2025 School Year.  Randy Billups seconded the motion.    Motion carried 7-0.

Finance

Public Hearing for the Flexibility Transfer of HSAP Funds

President Snider opened the Public Hearing, originally set at 6:30 p.m., at 8:06 p.m., with apologies for missing the original time, and asked if anyone was present to speak on the Flexibility Transfer.  No one was present for the Public Hearing.  President Snider closed the Public Hearing at 8:08 p.m.  The amount to be transferred from the Home School Assistance Program is $215,767.95.  These are unspent funds available after the HSAP has completed all program expenditures for the prior year.

Fund Transfer to Flexibility Account

President Snyder asked for a motion to approve the Flexibility Account Transfer Resolution. 

Denise Chittick moved to approve Resolution 0212401 Flexibility Fund Transfer from the Home School Assistance Program Fund Balance to the Flexibility Account in the amount of $215,767.95 and read pertinent parts of the Resolution. Ryan Schlabaugh seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                          Jed Seward                       - yes                     Ryan Schlabaugh              - yes

                          Randy Billups                    - yes                   Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

Wellington Electric, Inc. Change Order

Superintendent Stone and SBO Swartzentruber discussed the Change Order Request for Wellington Electric as negotiated by Carl A. Nelson with Wellington Electric for $33,210.94 due to the need for a larger electrical panel that was not in the original specifications.  This change was originally submitted about $9,000 more than the ending amount.  It is noted that this is the largest change to date.  The change will reduce the contingency by the same amount.  To date the total project has seen approximately $144,000 in savings, though the contingencies on the project continue to be held for unforeseen issues that may still arise.  It is acknowledged that the farther into the project towards completion, the reduced likelihood of contingencies needed will materialize. 

Jed Seward moved to approve the Change Order for payment in the amount of $33,210.94.  Mary Allred seconded the motion.    Motion carried 7-0.

2014 General Obligation Bonds Partial Principal Retirement Resolution

SBO Swartzentruber noted the extra funds in the Debt Service Fund from Interest earnings over the past number of years is $160,000-plus.  These funds are proposed with this resolution to pay down the Principal in the 2014 General Obligation Bonds.  With this pay down, there will be no need to Pre-Levy in Fiscal Year 2024-2025 to pay down on these bonds going forward.  These bonds will be completely paid off by June of 2025 if this resolution is approved.  The original payoff was June of 2030, a reduction of 5 years resulting in a significant interest savings.

Ryan Schlabaugh moved to approve the Resolution authorizing the partial redemption of Outstanding General Obligation School Bonds, Series 2014, dated August 1, 2014 in the amount of $160,000 and read additional detail in the resolution.  Jed Seward seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                          Jed Seward                       - yes                     Ryan Schlabaugh              - yes

                          Randy Billups                     - yes                      Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

2024 General Obligation Bond Actions

SBO Swartzentruber directed the Board’s attention to three actions that need to be completed in order to stay current with the timeline established for the issuance of the 2024 General Obligation Bonds in the amount of $8,700,000.

Dissemination Agent Agreement Addendum

SBO Swartzentruber recommends the document be approved for signature by the President to enter into an agreement with Piper-Sandler, the District Financial Advisor on the bond issue.  This is agreement is actually an addendum to the larger agreement that allows Piper-Sandler to work with the District to provide disclosures on the District’s behalf to the secondary bond markets.

Gabrielle Frederick moved to approve the Amendment Agreement to Serve as Dissemination Agent for Secondary Market Disclosure as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Financial Services Agreement with Piper Sandler

SBO Swartzentruber recommends the document be approved.  It serves as the engagement agreement that enumerates the services to be provided by Piper Sandler as the District’s Investment Advisor on the issuance of the 2024 General Obligation Bonds. 

Denise Chittick moved to approve the Financial Services Agreement with Piper Sandler as presented.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Resolution to Approve the Issuance of General Obligation Bonds for $8,700,000 and the Debt Service Levy

SBO Swartzentruber recommends the passage of the resolution to authorize the issuance of the $8,700,000 issuance of the General Obligation Bonds, Series 2024 and for the initial levy of property tax for the payment of the bonds.  The Levy would begin in Fiscal Year 2025. 

Ryan Schlabaugh moved to approve the resolution authorizing the issuance of not to exceed $8,700,000 issuance of the General Obligation School Bonds, Series 2024 and levying a tax for the payment thereof and read from the resolution.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                          Jed Seward                      - yes                      Ryan Schlabaugh              - yes

                         Randy Billups                    - yes                     Jake Snider                        - yes

                         Denise Chittick                  - yes

Motion carried 7-0.

Board Development and Inservice Activities

Stone has more information on the Safety Grant and it is in process.

Stone also noted his excitement for the change in format.  He would like to bring an IASB tabletop Board exercise to a number of the Work Sessions, initially.  And then evaluate this activity with the Board to see if it should continue and the frequency with which these are used.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, February 26, 2024, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: A resolution to give authority to spend the Flexibility Funds after tonight’s approval of the transfer of the funds to the Flexibility Accounts, Second Reading of Board Policy 210.2; Second Reading of Board Policy 213; Set a Public Hearing for the Proposed Tax Notice for 2024-2025 for March 25, 2024, at 6:15 p.m.-one item meeting before the Scheduled Board meeting at 6:30pm with a quorum required at both meetings; Bring Pricing for Discussion on the Fine Arts projects discussed at this meeting; Discuss a Policy on Protection of Staff; Review Series 200 Board Policies—per schedule review; and Concurrent Enrollment Trends discussion on developments.

Board Highlights

  • Allred, Frederick, Snider, and Chittick – Appreciation of the discussion and interaction on the various topics; Appreciated the difference of opinions expressed on the topics
  • Seward – Can the Fine Arts project items be brought to the next meeting?

Adjournment

The meeting adjourned at 8:55 p.m.

January 22, 2024

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 22, 2024– 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jake Snider called the meeting to order.

Board members present:   Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.

Pledge of Allegiance

Read the School Mission Statement by Vice-President

Mary Allred moved to adopt the agenda as presented.  Seconded by Ryan Schlabaugh.  Motion carried 7-0.

Public Forum

A parent of students in the District expressed deep concerns about course handbooks and grading practices at the High School.  The parent provided a handout with the language in use.  The parent read the description under learning supports, then commented on the wording of weakness and concerns. The parent asked for the wording to be changed and stated the concern had been mailed to the Board of Educational Examiners (BOEE).

A teacher from the High School read a statement of support of the staff members and administrators at the High School and spoke specifically of different teachers as positive examples.  The teacher also commented on the positive culture in the High School in the past as strong and expressed concerns for the present happenings.

Work Session

Administration Reports and Board Dialogue

The Board reviewed the Administrators’ written reports to the Board.  Time was allotted to ask questions and discuss the reports.  A question was asked about the doubling of numbers for Virtual Academy and the source of this increase.

2024 General Obligation Bond Amortization Scenarios – SBO Swartzentruber referred to the four Bond Principal and Interest payment schedules provided by Piper-Sandler.  This was brought again from last meeting to assure that all Board Members had a chance to review the Scenarios.  Scenarios C and D were discussed as preferred over Scenarios A and B as the potential to pay the bond principal balance more quickly is desired in order to potentially move more quickly to another, possibly larger, future bond issue should the Facilities Committee Master Planning process call for this to be considered by the Board.  The Board discussed the Pro’s and Con’s of Scenario C and D in terms of timing and size of any future bond referendums.  The Board lean towards Scenario C and asked SBO Swartzentruber to move forward with the Bond Advisors, Piper-Sandler.

2022 Revenue Bond Savings and Interest Uses Discussion – Potential Usages List – SBO Swartzentruber reviewed the potential savings and interest from the current Revenue Bond projects and that it is estimated to be between $335,000 and $400,000.  Superintendent Stone introduced Collette McClellan, High School Music Teacher, and Christine Meader, Play/Musical Director and Speech Coach. They shared a list of potential projects as requested at the January 8th meeting.  The Board reviewed the list and discussed various items and possible actions.

Grade-like Attendance Center Modifications Questions and Discussion – Superintendent Stone, reviewed the documents provided at the previous Board Meeting to seek additional input and thoughts on process for this change.  The Board discussed the Facilities Committee previous conversations on modification to the current grade-like attendance center structure at the elementary schools and as it relates to space needs at both West Elementary and East Elementary.  The discussion included items on floor space current usage and future usage with varied question areas and ideas.

New School Board Member Orientation – President Snyder, and Superintendent Stone talked about the Orientation Process for New Board Members.  With two new members the Board wants to discuss the process for orientation to include Finance, on-boarding, and status of various projects and situations faced by the Board.  The Board made suggestions on different ways to gather and hold the data for sharing and training purposes.  Stone thanked the Board for the suggested the questions and interest items can be added to this resources and that resources would be worked on.

Business Meeting

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 8, 2024;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for January 22, 2024, and prepaid bills;

Open Enrollment Requests

Open Enrollment In Requests total 3 students;

Open Enrolled Out Requests total 0 students;

Personnel Items

Contract issued to Aaron Coghlan, Assistant 8th Grade Boys Basketball Coach, $1,938 per annum;

Contract issued to Aaron Coghlan, 8th Grade Track Coach, $2,713 per annum;

Randy Billups seconded the consent items.  Motion carried 7-0.

Student Learning

Second Reading to Change Policy 407.1 Licensed Employee Resignation

President Snider and Superintendent Stone noted that the proposed change to move the notification dates from the third Friday in February and the third Friday in March to the First Monday in February and the First Monday in March passed on First Reading at the January 8th meeting.  Again, these dates are two weeks earlier than is currently in the policy.  The Board was asked if there are additional questions or discussions.

Jed Seward moved to approve Board Policy 407.1 Licensed Employee Resignation on Second Reading with changes as presented to the first Monday in February and the first Monday in March.  Mary Allred seconded the motion.    Motion carried 7-0.

Update Policy 210.2 Regular Meeting

President Snider and Superintendent Stone discussed the changes to the policy if the Board goes to a Work Session in one meeting each month and a Business Session in the other meeting of the month.  The Board, Superintendent and SBO discussed preferences for which meeting is Business and which is Work Session.  The First Reading will be brought to the February 12, 2024 meeting.

Finance

Second Reading to Change Policy 405.2 Licensed Employee Qualifications, Recruitment, Selection

Superintendent Stone brought a proposed change to the policy due to the change from Teach Iowa to IowaWorks as the State’s on-line application tool.  The change is to remove “Teach Iowa” in favor of “IowaWorks”. 

Jed Seward moved to approve Board Policy 405.21 Licensed Employee Qualifications, Recruitment, and Selection on Second Reading with changes as presented.  Ryan Schlabaugh seconded the motion.    Motion carried 7-0.

Set a Public Hearing for the Flexibility Transfer of HSAP Funds

Business Manager Swartzentruber noted that a Public Hearing for the transfer of Flexibility Funds from the Home School Assistance Program to the General Fund needs to be set.  The amount to be transferred from the Home School Assistance Program is $215,767.95.  These are unspent funds available after the HSAP has completed the program expenditures for the prior year.  The Public Hearing is proposed for Monday, February 12, 2024 at 6:30 p.m. in the Mid-Prairie Central Office Community Room.

Jed Seward moved to set the Public Hearing on Flexibility Fund Transfer for February 12, 2024, at 6:30 p.m. in the Mid-Prairie Central Office Community Room.  Mary Allred seconded the motion.    Motion carried 7-0.

Board Development and Inservice Activities

No items were noted at this time.

Announcements and Suggestions for Next Agenda

Safety issues were discussed at the last meeting.  Superintendent Stone reported on some additional steps that are considered and taken for the security in buildings and interface to local law enforcement.

Superintendent Stone reported on snow issues on the roofs at the buildings and noted steps being taken to mitigate some of the problems with snow, thawing and freezing at the roof drains.

The next regular Board meeting will be on Monday, February 12, 2024, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Resolutions for the Early Payment of the 2014 GO Bonds; Pre-Levy for the remaining amount of 2014 GO Bonds; 2024 GO Bonds Actions and Resolutions to move the process forward on the Timeline; Concurrent Enrollment trends and discussion on developments—next Work Session; Discuss a policy for protection of staff; Review our policy on Public Forum; Public Hearing on the Flexibility Transfer; and First Reading of 210.2.

Board Highlights

  • Frederick and Billups appreciated the Teacher Statement in the Public Forum.
  • Schlabaugh – Pleased to see Brian Stone, Teresa Hartley and others working on buses during this time of bad weather.
  • Seward – Expressed appreciation on the Virtual Academy growth in numbers of students.

Adjournment

The meeting adjourned at 8:04 p.m.

January 8, 2024

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 8, 2024 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jake Snider called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Jed Seward, and Jake Snider.

Board members absent:  Randy Billups, Gabrielle Frederick, Ryan Schlabaugh.

Also Present:  Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber, Robin Foster, West Elementary Principal and Greg Jergens, East Elementary Principal.

Pledge of Allegiance

Read the School Mission Statement

Jed Seward moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 4-0.

Public Forum

No one spoke.

WORK SESSION

The Board reviewed the Administrators’ written reports to the Board.  Time was allotted to ask questions and discuss the reports.  No questions were asked.

2024 General Obligation Bond Update

Bond Timeline - School Business Official (SBO) Jeff Swartzentruber directed the Board’s attention to the timeline document.  He reviewed the report with the Board noting that Piper-Sandler and Ahlers & Cooney teams are working on the documents needed to complete the resolutions and pre-work required starting in February and going through the sale in April and receipt of proceeds in June.  The schedule minimizes the need for special meetings.

Early Principal Pay Down of the 2014 GO Bonds and Schedule

Bond Amortization Schedules Discussion

Early Principal Pay Down of the 2014 GO Bonds and Schedule – SBO Swartzentruber referred to the yellow highlighted areas in the timeline in the above item as well as a spreadsheet of analysis done of excess funds in the Debt Service Fund.  During discussions with Piper-Sandler it was determined that extra revenue from interest income allocated to the fund and replacement credits over the last 8+ years has created a surplus through March of $160,000+.  This surplus allows the District to pay down principal on the 2014 Bonds while lowering the need for the surplus levy to pay 2014 GO Bonds into Fiscal Year 2025-2026.

The surplus levy for Fiscal Year 2024-2025 is lowered to $592,250, and as a result, allows more of the Debt Service Levy to be applied to payment of the new 2024 GO Bonds in Fiscal Year 2024-2025.

2024 General Obligation Bond Amortization Scenarios – SBO Swartzentruber referred to the four Bond Principal and Interest payment schedules provided by Piper-Sandler.  Scenarios C and D were discussed as preferred over Scenarios A and B as the potential to pay the bond principal balance more quickly is desired in order to potentially move to more quickly to another, possibly larger, future bond issue should the Facilities Committee Master Planning process call for this to be considered by the Board.  The Board discussed the Pro’s and Con’s of Scenario C and D in terms of timing and size of any future bond referendums.  The Board will discuss again, but leans towards Scenario C.

2022 Revenue Bond Savings and Interest Uses Discussion – SBO Swartzentruber and Superintendent Stone shared an analysis.  During the construction phase as bond proceeds have been parked in money market account, there have been interest earnings of $335,000 through December of 2023.  Additionally, at the October meeting Carl A. Nelson Co.’s Tad Morrow had noted some potential savings from contingencies that have not materialized.  With those savings, there could be and additional $110,000+ from the actual bond proceeds that can be spent.  There has been some discussion by Stone and Swartzentruber on how these funds might be utilized.  Some of these options were noted to the board for discussion (Cafetorium seating, stage curtains, stage lighting, etc.)  The Board is aware of the development of a list of items for High School Fine Arts and would like to see this list as part of the discussion to spend the proceeds.

Grade-like Attendance Center Modifications Discussion – Superintendent Stone, West Elementary Principal Robin Foster, East Elementary Principal Greg Jergens, and the Board discussed the Facilities Committee previous conversations on modification to the current grade-like attendance center structure at the elementary schools and as it relates to space needs at both West Elementary and East Elementary. The Board reviewed the lists and the rough as-if floor plans presented by the principals showing the grade change ideas.

Restructure of Board Meetings – President Snyder and Superintendent Stone introduced the ideas of changing Board Meetings to include one of the two Board Meetings each month as primarily a Work Session and the other meeting as a Business Meeting.  This could allow the Board to have deeper discussions on vision and business issues.  The Board discussed the ideas and approach.  Stone noted that Board Policy 210.2 would need to be changed to move in this direction.

BUSINESS MEETING

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of December 11, 2023;

Finance Report

The Finance Report for December 2023;

Payment of Bills

The bills as listed for January 8, 2024; and Prepaid Bills;

Open Enrollment Requests

Open Enrollment In Requests total 7 students;

Open Enrolled Out Requests total 0 students;

Personnel Items

Contract issued to Liza Fontaine, Middle School TLC Assistant Literacy Coach, $1,000 last half 2023-2024;

Contract issued to Stephanie Schlabaugh, Middle School TLC Assistant Math Coach, $1,000 last half 2023-2024;

Fundraising Requests

Junior Class requests approval to raise funds for Prom through a Chili Cook-Off event on January 12th to be used for Prom Supplies and expenditures;

FCCLA requests approval to raise funds through the sale of strawberries from February 1st to 15th for club in it activities within the community, student body, and for leadership opportunities;

Jed Seward seconded the consent items.  Motion carried 4-0.

Student Learning

First Reading to Change Policy 407.1 Licensed Employee Resignation

Superintendent Stone brought a proposed change to the policy per the request of the Board at the December 11, 2023, Board Meeting.  The proposed changes move the notification dates from the third Friday in February and the third Friday in March to the First Monday in February and the First Monday in March. These dates are two weeks earlier than is currently in the policy.  If changed, the dates for this year would be February 6, 2024 and March 5, 2024.  The Board asked questions for clarification. 

Jed Seward moved to approve Board Policy 407.1 Licensed Employee Resignation on First Reading with changes as presented to the first Monday in February and the first Monday in March.  Denise Chittick seconded the motion.    Motion carried 4-0.

SBRC Request for Additional Allowable Growth for At-Risk & Drop-Out Prevention Program

Superintendent Stone introduced the annual resolution for consideration.  The request is for Modified Supplemental Aid for 2024-2025 Dropout Prevention Program of $255,275.00 to implement the At-Risk and Dropout Prevention program plans.  The local match component is $85,092.  It is recommended that the Board pass this resolution prior to the January 15, 2024, deadline.

Denise Chittick moved to approve the resolution by reading Resolution 01082401 for Additional Allowable Growth for Modified Supplemental Aid of $255,275.00 for implementation of the 2024-2025 School Year At-Risk and Dropout Prevention program plans by reading the resolution.  Jed Seward seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - absent               Mary Allred                        - yes

                          Jed Seward                      - yes                    Ryan Schlabaugh              - absent

                          Randy Billups                   - absent              Jake Snider                        - yes

                          Denise Chittick                 - yes

Motion carried 4-0.

Finance

Resolution to Establish the Qualified Education Assistance Plan

SBO Jeff Swartzentruber directed the Board’s attention to two documents.  The first is the Education Assistance Plan Document.  The District began participating in a new Apprenticeship Program touted by the State and Iowa Workforce Development in the Spring of 2022.  There are currently 6 Paraprofessionals participating in the program. This group will begin to finish in the Spring of 2024 through the Spring of 2026. This program is all new and there have been a number of rough spots along the way for participating districts.  The most recent was learning of an annual limit that can be paid on behalf of each of the apprentices for tuition and books.  The Plan Document and the Resolution brought to the Board are to keep the District in compliance with the payment of these expenditures.

Swartzentruber then noted the Resolution 010820241 brought to the Board tonight for consideration of approval.  The Board asked questions for clarification and understanding.

Denise Chittick moved to approve Resolution 010820241 to establish a Qualified Educational Assistance Plan as presented by reading the resolution.  Jed S seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - absent               Mary Allred                        - yes

                          Jed Seward                      - yes                    Ryan Schlabaugh              - absent

                          Randy Billups                   - absent              Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 4-0.

First Reading to Change Policy 405.2 Licensed Employee Qualifications, Recruitment, Selection

Superintendent Stone brought a proposed change to the policy due to per the request of the Board at the December 11, 2023, Board Meeting.  The proposed changes move the notification dates from the third Friday in February and the third Friday in March to the First Monday in February and the First Monday in March. These dates are two week earlier than is currently in the policy.  If changed, the dates for this year would be February 6, 2024 and March 5, 2024.  The Board asked questions for clarification. 

Jed Seward moved to approve Board Policy 407.1 Licensed Employee Resignation on First Reading with changes as presented.  Mary Allred seconded the motion.    Motion carried 4-0.

Board Development and Inservice Activities

Nothing discussed at this time.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 22, 2024, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Second Reading of Board Policies 405.2 and 407.1; First Reading of Board Policy 210.2 on Board Meetings Restructure; Continuation of Grade-like Attendance Center Restructuring; General Obligation Bond Tasks, 4-Day School Week; Vision and Mission for the Board and District; Determine Schedule and Process for New Board Member Orientation; and Discussion about Safety and Security plans within the District.

Board Highlights

  • Board as a whole – Appreciated the input from the Administrators on the Grade-like Attendance Center thoughts and schematic floor plan.

Adjournment

The meeting adjourned at 7:19 p.m.

December 11, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

December 11, 2023 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jake Snider called the meeting to order.

Board members present:   Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Brian Stone-Superintendent, Jeff Swartzentruber-SBO/Board Secretary.

Mary Allred moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

Hawk Highlight – Elsa Schmidt and the High School FFA Students introduced themselves shared their experiences of going to the National FFA Convention in Indianapolis, Indiana.  The District students travel with West Branch.  On the way to the convention they stopped at a few farms to tour and learn about various operations.  The convention is a great opportunity to meet other chapters and hear key speakers.  The group enjoyed the various activities at convention and shared their impressions and experiences. The Board asked questions and thanked the students for their presentation.

Public Forum

A parent and business owner in the community shared about the Golden Hawk Future Builders Club that he and his wife are spearheading.  The Club is a way to give back to the Industrial Technology and prepare the students for future construction careers.  Trades are a vital part of our community.  To date the club has collect $8,350.  He sees this as a start for greater opportunities.

No other people spoke.

WORK SESSION

The Board reviewed the Administrators’ written reports to the Board.  Time was allotted to ask questions and discuss the reports.  No questions were asked.

Bond Update – Superintendent Stone and School Business Official Swartzentruber shared an update on the General Obligation Bonds.  It was reported that the 2024 General Obligation Bond timeline will be reviewed and discussed at a Facilities Executive Committee Meeting on Wednesday, December 13th.  Additionally, there is work being done to review how the 2014 General Obligation Bonds could be paid off by June 30, 2023 as a part of the current year’s Bond Pre-levy.

BUSINESS MEETING

Consent Items

Ryan Schlabaugh moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 27, 2023;

Finance Report

The Finance Report for November 2023;

Payment of Bills

The bills as listed for December 11, 2023; Prepaid Bills;

Open Enrollment Requests

Open Enrollment In Requests total 3 students;

Open Enrolled Out Requests total 2 students;

Personnel Items

Resignation of Stacey Cavey, Middle School Girls Track Coach, $2,363 per annum, effective November 27, 2023;

Fundraising Requests

Post Prom requests approval to conduct a fundraiser at the January 16th home basketball game to do a “chuck a duck” fundraiser for Post Prom where proceeds will be used for events and prizes at Post Prom;

Special Education Contract – Highland Community School District requests an interagency contract be approved for services provided for two students. 

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Determine Incentive for Early Resignation of Licensed Employees

Superintendent Stone proposes amounts for 2023-2024 Fiscal Year with Board Policy 407.1 as follows: for the third Friday in February, $2,000 and by the third Friday in March, $1,000, these were the amounts for the 2022-2023 Fiscal Year.  It was also noted that the timeframe used by other districts has been speeded up by moving it up by a few weeks. The Board discussed the amounts proposed and asked additional questions for clarification.  The Board also asked for the policy to be reviewed and to possibly move each of the two steps up two weeks.

Jed Seward moved to approve the amount of $2,000 as the incentive for the first step and the amount of $1,000 as the incentive before the second step.  Denise Chittick seconded the motion.  Motion carried 7-0.

Finance

Architect Proposal Letter for 2024 General Obligation Bond Projects

Superintendent Stone directed the Board to the Letter of Intent from OPN Architects dated December 5, 2023.  Tad Morrow from Carl A Nelson and Company and Vicki Hyland from OPN Architects were present for this agenda item.  The letter of intent outlines the Scope of Work, Programming and Visioning, Design, Bidding and Construction Administration, Design Team, and Fee Structure for the engagement.  The Board asked questions for understanding and clarification. 

Ryan Schlabaugh moved to approve the Letter of Intent dated December 5, 2023, as presented.  Jed Seward seconded the motion.    Motion carried 7-0.

Board Development and Inservice Activities

Superintendent Stone discussed future learning ideas through IASB.  The document “At the Board Table” was noted by Stone.  Snider talked about the IASB resources as well looking for ways to facilitate conversations and opportunities.  Stone also noted some outside facilitators would be available.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 8, 2024, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Bond Update and Timeline; Board Policy 407.1 Review for change of dates; and Seek out State Legislators for a possible visit with the Board.

Board Highlights

  • Frederick – Like the idea of a Middle School Industrial Technology opportunity
  • Allred – Glad to have all the Board here for the first time
  • Chittick – FFA Report
  • Schlabaugh and Snider – Excited about the Golden Hawk Future Builders Club
  • Seward – Two of Elsa Schmidt’s former students are Ag Teachers at other Districts and she still interacts with them

Adjournment

The meeting adjourned at 7:06 p.m.

November 27, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 27, 2023– 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard (retiring), Marianne Schlabach (retiring), Ryan Schlabaugh (new), Jed Seward, and Jake Snider.

Board members absent:  Randy Billups (new).

Also Present:  Brian Stone, Jeff Swartzentruber, Robin Foster and Greg Jergens.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 13, 2023;

Denise Chittick seconded the consent items.  Motion carried 7-0.

Accept Election Results and Recognize Retiring Board Members

The Official Abstract of Votes as canvassed by the three counties on November 21, 2023, for the November 7, 2023, election was presented to the Board for acceptance.  A total of 4,343 votes were cast in the election for 4 open seats.  The top four candidates receiving votes are the persons to be seated in the seats.  These include:  Randy Billups with 937 votes, Denise Chittick with 915 votes, Ryan Schlabaugh with 899 votes and Mary Allred with 884 votes. The other candidate and write in candidates received votes ranging in totals from 668 votes to 1 vote.

Jed Seward moved to accept the election results for the November 7, 2023 from the Official Abstract of Votes dated November 21, 2023.  Jake Snider seconded the motion.    Motion carried 7-0.

The Board also expressed appreciation to retiring School Board Members Jeremy Pickard and Marianne Schlabach.  Each was presented a plaque of appreciation by Superintendent Stone and a life-time activities pass.  Your service to the District and Community is very much appreciated.

Adjournment (Sine Die) The Board President adjourned “sine die” the final meeting of the 2022-2023 Board.

New Board of Education – Organization of the 2023-2024 Board

Board Secretary, Jeff Swartzentruber, called the meeting to order.

The Oath of Office was administered individually to Mary Allred, Denise Chittick, and Ryan Schlabaugh as the newly elected School Board members.  Randy Billups took the Oath of Office on November 22, 2023 at 9 a.m.

Next, the floor was opened for discussion for the Nominations for Board President and Vice-President. 

Nominations for President of the Board of Directors for the 2023-2024 school year: Denise Chittick nominated Gabrielle Frederick for President of the Board.  Seconded by Ryan Schlabaugh.  Motion failed 2-3, with the nominee abstaining.  Voting against were Seward, Allred, and Snider.

Nominations for President of the Board of Directors for the 2023-2024 school year: Jed Seward nominated Jake Snider for President of the Board.  Seconded by Mary Allred.  Motion carried 3-2, with the nominee abstaining. Voting against were Chittick and Schlabaugh.

Nominations for Vice-President of the Board of Directors for the 2023-2024 school year: Mary Allred nominated Gabrielle Frederick for Vice-President. Seconded by Jake Snider. Motion carried 5-0, with the nominee abstaining.

The Oath of Office was administered individually to Jake Snider as President and to Gabrielle Frederick as Vice-President.

Appointment of Board Secretary/Treasurer:  Gabrielle Frederick nominated Jeffrey Swartzentruber, School Business Official as School Board Secretary and Treasurer. Seconded by Jake Snider. Motion carried 5-0.  No oath was administered.

Opening for the New School Board

President Jake Snider called the meeting to order.

Mary Allred moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 6-0.

Hawk Highlight – This agenda item was tabled.

Public Forum

A parent of students in the district again spoke about the Special Education of the District and expressed opinions and concerns.  She also provided evidence of the items of concern and requested that these be public record.

A member of the community discussed a personnel issue related to a Special Education teacher that had an end to employment at the end of the last school year.  It was a related issue to the first person who shared at this meeting.  The member of the community shared their thoughts and opinions on the situation.  They also shared emails of the situation with Board Members.

Another parent of students expressed disappointment to the Board about the extended absence of a teacher.  He also expressed concern that the communication received from the District was not as detailed as they would have liked.

A parent also stated his experience with Special Education as a positive experience.  He also expressed concerns about Special Education retaining teachers and attracting teachers going forward.

Work Session

Administration Reports and Board Dialogue

The Board reviewed the Administrators’ written reports to the Board.  Time was allotted to ask questions and discuss the reports.  No questions were asked.

Business Meeting

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for November 13, 2023 and prepaid bills;

Open Enrollment Requests

Open Enrollment In Requests total 0 students;

Open Enrolled Out Requests total 0 students;

Personnel Items

Work Agreement issued to Tobi Anderson, Middle School General Cook, $14.97 per hour;

Work Agreement issued to Sydney Miller, East Elementary Paraprofessional half-time, $14.98 per hour;

Fundraising Requests – None presented for approval

Mary Allred seconded the consent items.  Motion carried 6-0.

Student Learning – No Agenda Items

Finance

SBRC Resolution for Additional Allowable Growth for Enrollment and ELL

Business Manager Swartzentruber presented the additional allowable growth resolution for the second time and as amended from October 23, 2023 that, if passed, will allow the District to increase spending authority of $77,708 for Open Enrollment Out and of $6,795 for ELL Beyond 5 Years.   These amounts are a result of the Certified Enrollment data from the October 1, 2023, count date.

Jed Seward moved to approve Resolution 112282301 to allow the Superintendent to request increased spending authority of $77,708 on Open Enrollment Out for the 2023-2024 School Year and $6,795 for ELL Beyond 5 Years.  Ryan Schlabaugh seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                       - yes

                          Jed Seward                      - yes                      Ryan Schlabaugh             - yes

                         Randy Billups                    - absent                Jake Snider                        - yes

                        Denise Chittick                  - yes

Motion carried 6-0.

Short and Long Term Planning

Washington and Johnson County Conference Boards

The board discussed who the representatives for these boards will be for the 2023-2024 School Year. Both boards work to approve the County Budget via the Assessor’s Office.  It is noted that Gabrielle Frederick is the only Johnson County resident amongst the School Board Members.  Gabrielle Frederick represented Mid-Prairie at Johnson County and Mary Allred represented Mid-Prairie at Washington County in the prior fiscal year.

Denise Chittick moved to approve Gabrielle Frederick as the Johnson County Representative to the Johnson County Conference Board and Jed Seward as the Washington County Representative to the Washington County Conference Board for the 2023-2024 School Year.  Mary Allred seconded the motion.    The Motions carried 6-0 with Frederick and Seward each abstaining during their respective votes.

Interest Based Bargaining School Board Representative

The board discussed who the representatives from the Board will be for the 2023-24 School Year.  Jed Seward and Denise Chittick served in this capacity last couple of years with approximately two meetings per month from November to March or April and scheduled to precede School Board meetings.  The first meeting will be prior to the December 11th School Board meeting.  Then future meetings will also be prior to the School Board meetings.  Mary Allred and Denise Chittick both under consideration to serve for the upcoming year per the November 13, 2023 meeting.

Jed Seward moved to appoint Mary Allred and Denise Chittick as the School Board Representatives to the Mid-Prairie School District Interest Based Bargaining Committee for 2023-2024 School Year.  Gabrielle Frederick seconded the motion.  The Motion carried 6-0.

Semi-Annual Superintendent Evaluation – Closed Session

Gabrielle Frederick moved to continue to closed session to evaluate the professional competency of an individual whose hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(1)(i), Code of Iowa.  Seconded by Mary Allred. 

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                          Jed Seward                       - yes                     Ryan Schlabaugh              - yes

                         Randy Billups                     - absent               Jake Snider                        - yes

                         Denise Chittick                  - yes

Motion carried 6-0.

The Board entered Closed Session at 7:10 p.m.

The Board exited Closed Session at 10:26 p.m.

Board Development and Inservice Activities

Board Member Reported on the IASB Convention from November 15th to 17th.  Ryan Schlabaugh reported on the new Board orientation.  Jake Snider reported on the comradery of the Board Members in attendance and the interaction with other district’s board members.  Jed Seward reported on the break out sessions and enjoyed the one on one question time after the sessions ended.  Brian Stone also reported on interactions/ he had with other Board and Superintendents at IASB.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, December 13, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Policies 313 and 213.1 on Public Comment needs to be reviewed for Public Forum; General Obligation Bond discussion and timeline

Board Highlights – due to the lateness of the hour this was not undertaken by the Board

Adjournment

The meeting adjourned at 10:34 p.m.

November 13, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 13, 2023 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice-President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  Jeremy Pickard.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Rob Hruby, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 6-0.

 

Hawk Highlight – Kristan Hunter, Curriculum Coordinator/Instructional Leader and the Instructional Coaches Team of Erin Cavanagh, High School; Sarah Ihde, East Elementary, Kelsi Tebockhorst, Middle School; and Emily Zehr, West Elementary; presented information on the TLC program and the work of the TLC Instructional Coaches for the District. This is the first year that there has been a full-time instructional coach in each building.  They shared their goals and whys in their work as instructional coaches.  They provided details and examples of their approach to their work.  The Board asked questions for clarification and thanked the instructional coaches for their work.

 

Public Forum

A parent spoke of their opinions and concerns about how District Policies are being followed, or not followed, by Administrators and Staff.

WORK SESSION

Administrator Reports – The Board reviewed the Administrators’ written reports to the Board.  Time was allotted to ask questions and to discuss the reports.  No questions were asked.

Audit Fieldwork Report – Audit fieldwork was conducted on October 24th and 25th by Nolte Cornman and Johnson from their offices, or remotely for the 3rd year in a row.  Superintendent Stone and School Business Official Swartzentruber participated in the exit interview on October 25th.  The fieldwork went well with segregation of duties in the Central Office as the main comment, which is a continuing comment.  Some minor adjustments to Certified Enrollment and to Supplementary Weighting.  The Pending Item has been resolved as there is no tax abatement letter from the City of Wellman.

Board Election and Bond Information – The Canvas of Votes for each county—Washington, Johnson, Iowa—is to be completed November 13th and 14th.  A second, Tier 2, Canvas of Votes will be completed by November 20th or 21st.  Once these are completed and filed, the results for the election will be final.  Persons elected to the board in the unofficial results are:  Mary Allred (incumbent), Randy Billups, Denise Chittick (incumbent), and Ryan Schlabaugh.  There were 4,343 votes cast for 5 candidates, including 40 votes cast for write-in candidates.  Plans are to have the Organizational Meeting on November 27, 2023.

The General Obligation Bond Referendum for the $8.7million bond passed by with 943 yes votes (68.43%) versus 435 no votes (31.57%)--1,378 total votes cast.  The next steps to the process will be to determine the timeline for the letting of bids, which will also determine when the bonds may be sold, and how to determine the needed Debt Service requirements for the Fiscal Year 2024-2025 Certified Budget.  Also, of consideration is the Debt Pre-Levy on the existing 2014 Bond Issue and its effect on the new Debt Service with the goal to stay at the current maximum debt levy of $2.70—the District has been reaching the maximum with the pre-levy over the last number of years.  There will be Bond Resolutions in January and February 2024.  The Work to be done on the above items will also help determine the view of the Amortization/Payment schedule for the new General Obligation Bonds.

2024-2025 Certified Budget Schedule Process Changes – The Iowa Legislature has changed the process and the schedule for the Certified Budget.  The process has added an additional Public Hearing and a March 20th mailer to property taxpayers.  While this complicates the schedule, work has commenced on understanding the various interim due dates and the correlation to Board Meeting Dates.

ISASP Data Presentation – Kristan Hunter, District Curriculum Coordinator, reported on the ISASP Data from the 2022-2023 School Year.  It measures mathematics and English Language reading and writing for grades 4 through 12.  Science assessments are completed for 5th, 8th, and 10th grade.  She then showed the data and reminded the board to view it as one piece of information in a larger picture.  She showed charts for the District versus the State of Iowa data by grade and by subject—Mathematics, English, and Science.  Growth is measured based upon a predictive model to work towards students’ expected scores.  Hunter summarized the slides and stated that the District continues to track with State of Iowa data overall.  There are areas where growth was well above, average, and below or well below average, and this was noted by Hunter and Board members in conversation and questions to Hunter and to administrators who were present.  Hunter discussed the Professional Learning Communities on-going work and the focus on teaching methods and curriculum that addresses educational needs in the areas seen as below or well below average.

 

BUSINESS MEETING

Consent Items

Superintendent Stone noted two transfers.  High School Custodian Dirk Rich has transferred to High School Lead Custodian.  High School Custodian Rob Benge is transferred to second shift at the High School Custodian. A third shift custodian position is now open.

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of October 23, 2023;

Finance Report

The Finance Report for October 2023;

Payment of Bills

The bills as listed for October 23, 2023; Prepaid Bills;

Open Enrollment Requests

Open Enrollment In Requests total 3 students;

Open Enrolled Out Requests total 3 students;

Personnel Items

Contract issued to Teresa Coleman, High School Computer Science Teacher, $66,025 per annum;

Contract issued to James Cayton, High School Assistant Wrestling Coach, $4,248 per season;

Work Agreement issued to Stacy McCoy, East Elementary Paraprofessional; $14.98 per hour;

Resignation of Grace Beatty, Middle School General Cook, $15.00 per hour, effective November 3, 2023;

Fundraising Requests – No fundraising requests presented for approval;

Marianne Schlabach second the motion.  Motion carried 6-0.

Student Learning

IASB Policy Primer Review Update

Superintendent Stone reported on the most recent IASB Policy Primer.  It included a recommendation to review policies:  401.1 Equal Employment Opportunity; 503.1 Student Conduct; and 503.2 Expulsion.  Stone reported that he reviewed the IASB model policies, named above, and compared them to the Mid-Prairie Policies.  The Mid-Prairie Policies follow the model policies for the three policies.  There is no recommendation to amend or change the Mid-Prairie policies.

Finance

Budget Guarantee Resolution for FY2024-2025

School Business Official Jeff Swartzentruber provided the Regular Program Budget Adjustment Resolution #111323 and recommended approval of the resolution.  Due to the District’s Resident Student Count on October 1, 2023, reported as 33.79 students down from the previous October 1, 2022 Student Count, it is very likely that increased funding by the State of Iowa for schools will not meet last year’s budget funding.  The resolution allows for the District to receive at least 101% of the 2023-2024 Fiscal Year Revenue. Open Enrolled In students were up 19.20 students from the October 1, 2022 Student Count. While the Open Enrolled In students offset smooths the net trend, the District is still down 24.9 students served compared to the 2022 count, the loss of students is greater than last year’s net loss of 1.0 students.  This makes it even less likely that an increase in per student funding will offset the loss of students.  Again, the funds from Open Enrolled Students come from semi-annual bills to the districts from which the Open Enrolled In students come.

Denise Chittick moved to approve Resolution #111323 Regular Program Budget Adjustment for the 2024-2025 School Year as presented.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                           Jed Seward                     - yes                      Jeremy Pickard                 - absent

                           Marianne Schlabach       - yes                       Jake Snider                        - yes

                           Denise Chittick                  - yes

Motion carried 6-0.

Board Development and Inservice Activities

IASB Convention is November 15 to 17, 2023.  Attendance by Board Members is set.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 27, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Organizational Meeting of the Board after the election results are Canvassed, Re-approval of the SBRC Resolution from the October 23rd meeting; and the mid-year Superintendent Evaluation in Closed Session; Select IBB Board Representatives.  The Board is considering Denise Chittick and Mary Allred.

Board Highlights

Snider, Schlabach, Seward, Allred, Chittick – Appreciated the Instructional Coaches presentation;
Frederick – Look forward to hearing about the IASB Convention this week;

Adjournment

The meeting adjourned at 7:32 p.m.

 

____________________________________                                                __________________

President, Jeremy PIckard                                                                           Date

 

____________________________________                                                __________________

Secretary, Jeffrey C. Swartzentruber                                                      Date

October 23, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 23, 2023– 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, and Jake Snider.

Board members absent:  Jed Seward.

Also Present:  Brian Stone, Jeff Swartzentruber.

Mary Allred moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 6-0.

Hawk Highlight – Christine Meader, Director of the Fall Play, and Collette McClellan, Voice Coach for the production, shared about the upcoming production with the cast of “Into the Woods” on November 3rd, 4th, and 5th.  The cast performed a number from the musical for the Board. The cast introduced themselves and their respective parts in the musical.  The Board expressed appreciation for the work and efforts of the staff and directors.

Public Forum

No one spoke.

Work Session

Administration Reports and Board Dialogue

The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.

Superintendent Stone shared about the Transportation meeting last Wednesday, October 19th.  He expressed appreciation for the staff.  Two athletic contest schools in the past week have experienced bus breakdowns on the way to our District for events.  The Transportation Team has pulled together to provide needed assistance.

Superintendent Stone also shared about the Facilities Committee meeting on the Evening of October 19th.  The committee members will be going in sub-groups to the buildings on November 1st.  The committee shared that they are not hearing much from the community on the upcoming bond referendum.

Superintendent Stone asked Tad Morrow from Carl A. Nelson to share an update on the Revenue Bond project in terms of cost and schedule.  Morrow provided a handout and covered the various pages.  All of the projects are currently weather tight.  The workers are working above ceiling to get mechanicals completely roughed in at the Middle School.  The goal is to try to get as much of the sidewalks completed at the Middle School this Fall, weather permitting.  East Elementary is a little less complete than the Middle School although it is near airtight as well.  He covered the current status of the budget and has estimates that we are about $162,000 less than the projected budget at the Middle School and East Elementary site from March of 2023.  Softball lighting is about $8,350 less than anticipated.  The High School Track project is about $80,876 less than anticipated.  Overall, the three projects together are about $251,573 better than the original anticipated estimates provided in March of 2023.  While there is a lot of the project left to be completed, the project is in very solid condition financially at this point in time.  The Board asked questions on various aspects of the handout to gather a better understanding of the status.  The Board expressed appreciation for the information.

Business Meeting

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of October 9, 2023;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for October 23, 2023, and prepaid bills;

Open Enrollment Requests

Open Enrollment In Requests total 5 students;

Open Enrolled Out Requests total 0 students;

Personnel Items

Resignation of Bud Juilfs, High School Lead Custodian, $19.02 per hour, effective October 31, 2023;

No new hires for this meeting;

Fundraising Requests

FCCLA requests approval to raise funds through a Middle School Dance on November 17th to raise funds for school, community service projects, chapter activities and events;

High School Girls and Boys Basketball requests approval to raise funds through sales of basketball apparel from November 6th to November 20th for volunteer coaching wages, player gear, equipment, supplies and coaches gear.;

Boys Basketball requests approval to raise funds through a donation campaign from November 20th to December 1st for volunteer coaching wages, player/coaching gear, and basketball equipment;

HSAP 28E Renewal Agreements

English Valleys Community School District and Iowa Valley Community School District Home School Assistance Program Agreements are approved for renewal.

Mary Allred seconded the consent items.  Motion carried 6-0.

Student Learning

Grant Wood AEA District 6 Director

Superintendent Stone/School Business Official Jeff Swartzentruber introduced the agenda item by noting that Current District #6 Director, Carol Montz, will finish her current 4-year term in November.  Carol Montz is currently the only candidate listed on the ballot to be re-elected for at least a third term.  The Board must take action to complete the ballot by the received due date of November 30, 2023.  The approved ballot must be completed by a Board Member.  The weighted vote for Mid-Prairie is 0.179, down from 0.196 in 2019.

Mary Allred moved to approve completion of the ballot for a vote for Carol Montz as Grant Wood AEA Director for District 6.  Denise Chittick seconded the motion.    Motion carried 6-0.

Finance

SBRC Resolution for Additional Allowable Growth for Enrollment and ELL

Business Manager Swartzentruber presented the additional allowable growth resolution that, if passed, will allow the District to increase spending authority of $130,086 for Open Enrollment Out and of $6,597.57 for ELL Beyond 5 Years.   These amounts are a result of the Certified Enrollment data from the October 1, 2023, count date.

Marianne Schlabach moved to approve Resolution 10232301 to allow the Superintendent to request increased spending authority of $130,086 on Open Enrollment Out for the 2023-2024 School Year and $6,597.57 for ELL Beyond 5 Years.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                          Jed Seward                      - absent                Jeremy Pickard                  - yes

                          Marianne Schlabach        - yes                      Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Board Development and Inservice Activities

IASB Convention is November 15 to 17, 2023.

IASB Board Development Tour of Iowa will take place in the latter part of this year.

Announcements and Suggestions for Next Agenda

Gabrielle Frederick noted that the Board needs to schedule the Superintendent Mid-Year Performance Evaluation.  This could be scheduled either the first meeting in November on November 13, 2023, or the second meeting on November 27, 2023 School Board Meeting.  She has asked Superintendent Stone to give more reflection on review of the accomplishments within the 3 standards that were evaluated in May of 2023.  This will be a closed session to provide opportunity to discuss with Superintendent Stone the standards and to evaluate the Boards goals from the training session with the IASB representative.

The next regular Board meeting will be on Monday, November 13, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Potential mid-year Superintendent evaluation in closed session; Certified Enrollment for October 2023 as a finalized number;  Concurrent Enrollment classes at it impacts graduation requirements—recognizing that this is developing; begin to determine if the Iowa legislative representatives should be invited to a Board meeting.

Board Highlights

  • Allred, Pickard and Snider – Appreciated the cast coming to the meeting to sing and introduce the production;
  • Frederick – Excited for the election of Carol Montz for GWAEA District 6;
  • Chittick and Schlabach – The building project budget condition and the project currently being ahead of schedule.

Adjournment

The meeting adjourned at 7:11 p.m.

October 9, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 9, 2023 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  Gabrielle Frederick.

Also Present:  Brian Stone, Jeff Swartzentruber, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

Hawk Highlight – Kristan Hunter, District Curriculum Leader had a conflict. This item has been tabled.

Public Forum

A parent noted that transportation issue and the most recent speeding vehicles by their property on one day last week during the drop off time.  A continuing concern.

WORK SESSION

The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.

Superintendent Stone briefly discussed the Transportation department related to drivers and routes.

Superintendent Stone also shared the School Board candidate names: Mary Allred, Denice Chittick, Randy Billups, James Miller, and Ryan Schlabaugh.  These are currently official.

Superintendent Stone shared about the Facilities Committee.  OPN has sent out two flyers to date.  A press release will be in The News within the next edition.

President Pickard asked the Board to share about their impressions of what is happening with the Bond.  Board members shared that they generally have heard nothing from community members.  Pickard asked each Board Member if they are still supportive of the direction of the General Obligation Bond.  All six Board Members present expressed support of the General Obligation Bond and projects included on the proposed Bond Referendum.  The Board asked questions of each other, including the activities of the Facilities Committee and how they are moving forward over the next few months. The Board was reminded of their role to provide information about the projects and not to encourage a vote of either yes or no, but simply an encouragement to vote.

BUSINESS MEETING

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 26, 2023;

Finance Report

The Finance Report for September 2023;

Payment of Bills

The bills as listed for October 9, 2023; Prepaid Bills;

Open Enrollment Requests

Open Enrollment In Requests total 12 students;

Open Enrolled Out Requests totals 1 student;

Personnel Items

Contract issued to David Murray, Middle School Boys Wrestling Coach, $2,188 per season;

Work Agreement issued to Kali Krebs, Paraprofessional at East Elementary, $14.98 per hour, effective immediately after approval;

Fundraising Requests

The High School Choir and Band request approval to raise funds through the sale of homemade pizzas from December 4, 2023 to January 12, 2024 to support a music trip to Chicago, Illinois.

The FFA requests approval to raise funds through the sale of fruit, meat and cheese, and popcorn to pay for Chapter activities throughout the school year;

Open Road Driving School Contract – The 3-year Driver’s Training contract with the school for the three

years ended June 30, 2026 is approved.

Marianne Schlabach seconded the consent items.  Motion carried 6-0.

Student Learning

Transportation Policy

Board President Pickard opened the agenda item and encouraged and update.  Jed Seward provided an update of the current requested changed by a parent.  Seward believes this proposed change does not cost the District any funds as Washington Community Schools would perform the drop off of the students of the family.  Superintendent Stone noted the cross district agreement with all the Grant Wood AEA districts.  Concern was also expressed about the concepts of the exception and that it does not set precedent for the District.  If something were to change in the future, it would also require action by the Board.  It was asked if the Transportation Policy is making a recommendation to change the policy.  It was clarified that is only to make an exception to the policy.  Discussion about establishing a rubric for determining when an exception would be made ensued after the motion and second.  With the passage of the exception, Superintendent Stone will contact Washington to communicate this action.  The Washington School District will need to agree to the exception before this can be implemented.

Jed Seward moved to approve an exception to the current policy that does not set precedent and allows Washington Community School District to drop off two students in the afternoon at 1795 250th Street, Washington, Iowa; the exception ends the day after the students complete Fifth Grade.  Jake Snider seconded the motion.    Motion carried 5-1, Pickard voted no.

Concurrent Enrollment Review

Superintendent Stone opened the agenda item with an update that a meeting with Kirkwood Community College is scheduled in mid-October to begin a process to review the establishment of a more robust college credit class offering and determine next steps.  The Board discussed data points and outcomes, as well as, how Mid-Prairie students compare to other districts.  Additionally, there was an in-depth discussion of student success in college as they enter with these credits earned while in High School.  The Board also discussed teacher qualifications for teaching the concurrent college classes.  It is noted that the Master’s degree needs to be specific to the area of teaching and not a general Masters in Education degree.  The specific focus is on the Arts and Science classes, as our focus on CTE classes is currently strong.

Finance

Public Hearing at 6:45pm for the Continuation of the Instructional Support Levy

Board President Pickard opened the Public Hearing a bit late at 6:55 p.m. to allow input from the public for the continuation of the Instructional Support Levy.  This is the second of two Public Hearings related to the renewal of the Instructional Support Levy for another five years through June 30, 2029.  No one spoke.  Pickard closed the hearing at 6:56 p.m. 

Instructional Support Levy Resolution Continuation for Five Years to FY 2029

Business Manager Swartzentruber noted that this resolution moves the process to continue the Instructional Support Levy for an additional Five Years.  This is the second of two resolutions in this process.  Once this second resolution is passed, a 28-day waiting period begins in which any objections can be filed via petition.  Should there be no petition, then the District will file the resolutions with the State. 

Jed Seward moved to approve Resolution 100923 Resolution Approving the Continued Participation in the Instructional Support Program.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - absent               Mary Allred                        - yes

                           Jed Seward                     - yes                    Jeremy Pickard                  - yes

                           Marianne Schlabach       - yes                    Jake Snider                        - yes

                           Denise Chittick                - yes

Motion carried 6-0.

Board Development and Inservice Activities

IASB Convention is November 15-17, 2023. All Board Members that requested to be registered are registered.

New Board Training will take place in December and January.  It is encouraged for all new Board members to attend one of these sessions.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 23, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Carl A. Nelson will provide an update of the Revenue Bond Projects.

Board Highlights

  • Pickard – Appreciated the conversation in the agenda items this evening. Concerned about the “no news is good news” approach to the General Obligation Bond.
  • Allred – Learned much more about Concurrent Enrollment that known in the past.
  • Chittick and Schlabach – Excitement expressed about the Concurrent Enrollment discussion
  • Seward – Impressed with the Open Enrollment In list and that is continues to grow.

Adjournment

The meeting adjourned at 7:22 p.m.

 

September 25, 2023

 

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 25, 2023– 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  Jeremy Pickard.

Also Present:  Brian Stone, Jeff Swartzentruber.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

Hawk Highlight – Fund for Academic Excellence Report – Superintendent Stone reported on the grants awarded in 2022-2023 for the FAE endowment.  5 projects were funded for a total of $5,175.

  • Matt Freel sponsored a grant for $1,000 for students to go on a Service Trip for hurricane relief in Georgia.  A report was given to the Board in a Spring 2023 Hawk Highlight.
  • Kaitlyn Dodds sponsored a grant for $1,000 to work on a project “Operation Library Class”.
  • Sara Puttmann sponsored a grant for $1,533 to purchase mobile outdoors materials so HS Math classes could be held in different settings outside to enhance varied learning opportunities.
  • Jennifer Roth sponsored a grant for $1,000 for the Bright Start Book Cart Project that helped East Elementary Students with a set of traveling books.
  • Glenda Seward sponsored a grant for $955 to help with the 8th Grade Etiquette Meal experience that impacted the 8th Grade students and the High School Culinary Students.

Glenda Seward, High School FCS Teacher, provided a report on the Etiquette Meal experience. This was the second year for this event as sponsored by Seward and Nathan Carlson.  Seward also gave credit to Sarah O’Rourke’s students who provided the decorations and ambiance.  The third annual meal will be the third Friday in April.

Public Forum

No one spoke.

Work Session

Administration Reports and Board Dialogue

The Board reviewed the report forms shared by each Administrator about their areas of responsibility.

Superintendent Stone provide a brief update on the Middle School and East Elementary building projects using Revenue Bonds.  Middle School is on schedule.  East Elementary is 4 weeks ahead of schedule.  The Facilities Committee met on Wednesday, September 20th with 25 people in attendance.  The next meeting will be October 18th.

Transportation Agreement

Superintendent Stone and Transportation Director Teresa Hartley discussed the Transportation Agreement, shared with the Board, that has been entered into by all Grant Wood AEA Districts and how it was constructed.  The Board asked questions to clarify various issues related to exceptions.  Hartley discussed the procedure used when questions or issues arise.  Jed Seward expressed road-related safety concern on a route.  Does it cost the District more dollars?  It is requested that this agenda item is added to the Business Meeting at the next Board meeting.  Jake Snider also expressed concern and support for an exception given the perceived safety issues.  While there is room within the AEA agreement for interpretation, it is acknowledged that Hartley is implementing this in a way that follows the agreement and should not be interpreted outside of the strictness of the AEA agreement.

Business Meeting

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 11, 2023;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for September 25, 2023, and prepaid bills;

Open Enrollment Requests

Open Enrollment In Requests total 7 students;

Open Enrolled Out Requests totals 1 student;

Personnel Items

Contract issued to Derek Kalm, Middle School 8th Grade Volleyball Assistant Coach, $1,876.60 per season;

Contract issued to Hannah Mougin, Middle School 8th Grade Volleyball Assistant Coach, $1,563.00 per annum;

Fundraising Requests

High School Baseball requests approval to raise funds through a can drive on October 28, 2023 to be used to purchase equipment and for field maintenance costs;

Jed Seward seconded the consent items.  Motion carried 6-0.

Student Learning

Concurrent Enrollment

Board Vice-President Frederick led this discussion related to Mid-Prairie current involvement in Concurrent Enrollment classes and practices. Superintendent Stone stated that the Board has been provided a lot of data on concurrent enrollment.  While the District is at the State Average, there are districts around us that are higher.  It is also acknowledged that there are currently staffing concerns for teachers in the building that would need to be qualified to teach certain concurrent courses within the High School.  The Board clarified that we cannot offer any core concurrent courses within the building by our staff. It is also acknowledged that the Masters degree needs to be in the area of core study, not just a Master’s in Education; 18 credit hours must be in the subject matter in order for the teacher to be qualified towards teaching these core courses.  Principal Banks also noted that some students are taking these classes in an on-line format.  Students need to take 3 blocks of classes to be considered full-time.  What is the intended outcome?—to be able to offer more core classes.  What can the Board do to help to facilitate this?—incentivize staff in what ways?  Could an instructor be brought to the building from the Community College?  It is recognized that there is a cost involved to bring in an outside instructor.

Special Education Students Trip to Niabi Zoo

The Special Education Department requests approval to take the Special Education Level 2 and Level 3 students at East Elementary and West Elementary on a field trip to the Niabi Zoo in Coal Valley, Illinois on October 6th.  As this is out of state the Board would need to approve this trip. 

Mary Allred moved to approve the October 6th field trip for Special Education students to the Niabi Zoo in Coal Valley, Illinois.  Denise Chittick seconded the motion.    Motion carried 6-0.

Finance

Public Hearing at 6:45pm for the Continuation of the Instructional Support Levy

Board Vice-President Frederick opened the Public Hearing at 6:52 p.m. to allow input from the public for the continuation of the Instructional Support Levy.  No one spoke.  Frederick closed the Public Hearing at 6:54 p.m. 

Instructional Support Levy Resolution on Intent to Continue for Five Years to FY 2029

Business Manager Swartzentruber noted that this resolution signals the intent of the Board to continue the Instructional Support Levy for an additional Five Years.  This is the first of two resolutions in this process.  The second resolution will be at the October 9, 2023 meeting following a second public hearing.  Once the second resolution is passed a 28-day waiting period begins in which any objections can be filed via petition.  Should there be no petition, then the District will file the resolutions with the State. 

Marianne Schlabach moved to approve Resolution 092523 Resolution Approving the Consideration of Continued Participation in the Instructional Support Program.  Jed Seward seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                           Jed Seward                     - yes                      Jeremy Pickard                  - absent

                           Marianne Schlabach       - yes                      Jake Snider                        - yes

                           Denise Chittick                  - yes

Motion carried 6-0.

Set a Public Hearing for the Continuation of the Instructional Support Levy – Resolution 092523

School Business Official (SBO) Swartzentruber noted the continuation of the process for the five-year extension of the Instructional Support Levy for the District.  As noted at the previous meeting, the current levy period will expire at the end of the 2023-2024 School Year.  A second Public Hearing is required and will be followed by a Board Resolution.  The next Public Hearing is recommended to be set for the next School Board Meeting on October 9, 2023 at 6:45p.m. in the Central Office Community Room. Maximum authorization is 10% of regular program costs; FY2024 amount is $728,450 of which $344,200 is property tax and $384,250 is surtax.

Marianne Schlabach moved to set a Public Hearing for the Instructional Support Program Levy or Monday, October 9, 2023, at 6:45 p.m. in the Community Room at the Mid-Prairie Central Office.  Denise Chittick seconded the motion.    Motion carried 6-0.

Fiscal Year 2023 Annual Treasurer’s Report

SBO Swartzentruber presented the Fiscal Year 2023 Treasurer’s Report.  This is the report that is provided after the Certified Annual Report is submitted to the State Department of Education Portal by the September 15, 2023, due date.  Net Operating Fund Balance increased by $396,000, compared to $271,000 for the previous fiscal year.  Swartzentruber discussed the reasons for the decrease in Fund Balance for the Activity Fund due to some one time projects related to field maintenance normally paid for out of Operating Fund—the Board requested additional detail of these expenditures.  The PPEL Fund also decreased $244,230 due to projects undertaken with COVID ESSER III dollars completed in 2023 where the COVID funds were depleted before the project completion.  Swartzentruber noted increases to the Management Fund, SAVE Fund, Debt Service Fund, and Enterprise Fund. 

Denise Chittick moved to accept the Fiscal Year 2022-2023 Treasurers Report as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

Home School Assistance Program 28E Agreement with West Branch Community Schools

Superintendent Stone recommends the approval of the new 28E Agreement to provide Home School Assistance Program (HSAP) services to West Branch Community Schools.  The West Branch School Board has already approved the agreement at their board meeting earlier in September.  This is the eighth school district we work with for HSAP services in this capacity.  Six of the agreements have students working with Mid-Prairie’s HSAP.

Denise Chittick moved to approve the 28E Agreement for Home School Assistance Program services with West Branch Community School District beginning with the 2023-2024 School Year.  Mary Allred seconded the motion.    Motion carried 6-0.

Special Education Deficit Spending Authority Resolution – Resolution 0925231

SBO Swartzentruber reviewed the SBRC Resolution for Additional Allowable Growth as a result of the Special Education Spending Deficit for the recently completed fiscal year ending on June 30, 2023.  The reported deficit was $13,193.16 for last year as compared to $69,462.55 for the previous year.  The request is rounded up to $20,000 to allow for any upward adjustment that might be found during the Department of Education’s year-end review.  The deficit is lower than last year due to the Tuition-in students being capped the past few years and students graduating out of the District.

Denise Chittick moved to approve Resolution 0925231 to authorize the Superintendent to submit a request to the School Budget Review Committee for additional allowable growth of up to $20,000 to cover the deficit in Special Education funding from the year ending June 30, 2023.  Jed Seward seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                          Jed Seward                      - yes                      Jeremy Pickard                  - absent

                          Marianne Schlabach        - yes                      Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Resolution for Limited English Proficiency Additional Allowable Growth – Resolution 0925232

SBO Swartzentruber reported that the Limited English Proficiency (LEP) Deficit for the 2022-2023 School Year was $26,417.96.  These are costs in excess of the Categorical Funding.  The LEP filing has been certified as required by the state before the September 15, 2023 deadline.  In order to not be impacted by this deficit, a resolution for increased Allowable Growth for a negative LEP Balance is required to be filed with the School Budget Review Committee through the Iowa Department of Education.

Mariann Schlabach moved to approve Resolution 0925232 for additional allowable growth of $26,417.96 to cover the 2022-2023 LEP costs in excess of funding.  Jake Snider seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                          Jed Seward                       - yes                    Jeremy Pickard                  - absent

                          Marianne Schlabach         - yes                      Jake Snider                        - yes

                         Denise Chittick                  - yes

Motion carried 6-0.

Board Development and Inservice Activities

IASB Convention is November 15-17, 2023. All Board Members that requested to be registered are registered.

Announcements and Suggestions for Next Agenda

School Board Election – Five individuals have filed paperwork to be candidates for the November 7, 2023, election.  We are currently in the waiting period through this week for challenge or withdrawal.  Once the week has passed the names will be official.

The next regular Board meeting will be on Monday, October 9, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Transportation Policy discussion in the Business Meeting; and Public at 6:45 p.m on the Instructional Support Levy.

Board Highlights

            A. Snider – The collaboration of the Fund for Academic Excellence is fantastic; especially the etiquette meal.

            B. Frederick – Fund for Academic Excellence program and the various things that are done.

            C.  Schlabach – Appreciated the discussion about concurrent enrollment.

            D. Seward – Glenda’s culinary students going to Café Dodici for work with appetizers.

Adjournment

The meeting adjourned at 7:36 p.m.

 

September 11, 2023

 

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 11, 2023 – 6:15 p.m.

www.mid-prairie.k12.ia.us

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  None.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla.

Mary Allred moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 7-0.

Hawk Highlight – Jeff Swartzentruber, School Business Official for the District, shared about a recent article/case study that the District’s attendance and timeclock partner, Frontline Education, shared with their partners and customers across the country.  The case study highlighted Mid-Prairie and the Central Office team of Carmela Ulin, Cindy Malichky, and Swartzentruber.  Frontline approached Swartzentruber with a request to do a case study as the District has worked with the combined system since 2015.  The case study was shared on their website and on the LinkedIn social media platform.

Public Forum

A parent spoke about a concern with a bus stop in the southern part of the District.  There is a bus that goes by their house for the Washington Community School District but cannot stop in front of their house because their house is in the Mid-Prairie School District.  He is asking for a stop in front of their house as their children attend in Washington.

WORK SESSION

The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.  The Board asked for a brief report from Administrators on the first few weeks of school.

Superintendent Stone provided a facility update for the ongoing construction at the Kalona buildings.  The project continues to be ahead of schedule by about 2.5 to 3 weeks with Middle School being on schedule and East Elementary being a 2.5 to 3 weeks ahead.  Both projects are under budgeted/bid costs.  Stone also provided thoughts and plans to reconvene the Facilities Committee to continue the process of the long-range plan.  The plan is to reconvene the Facilities Committee on Wednesday, September 20th.

School Business Official Swartzentruber updated the Board on the Fiscal Year End 2023 financial reports.    The General Fund Balance has increased $396,000 between unassigned fund balance and restricted fund balance--$410,000 in unassigned fund balance.  The Special Education Supplement currently shows a $13,000 deficit for 2022-2023.  The Special Education deficit will require a Board Resolution at the next meeting to allow it to increase the District’s Spending Authority.  The three key year end reports were certified today ahead of the September 15, 2023 deadline set by the Iowa Department of Education.

BUSINESS MEETING

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of August 28, 2023;

Finance Report

The Finance Report for August 2023 and June 2023 updated to reflect Certified Annual Report Data;

Payment of Bills

The bills as listed for September 11, 2023; Prepaid Bills;

Open Enrollment Requests

Open Enrollment In Requests total 7 students;

Open Enrolled Out Requests total 0 students;

Personnel Items

Work Agreement issued to Sandra Popejoy, High School Paraprofessional, $14.98 per hour;

Fall Volunteer Coach

Anna Hochstetler, Middle School Cross Country Assistant Coach;

Fundraising Requests – No fundraising requests are submitted for consideration;

Denise Chittick seconded the consent items.  Motion carried 7-0.

Student Learning

FFA National Convention Travel

Superintendent Stone reported that the FFA National Convention will be held in Indianapolis, Indiana, again from November 1st to 4th.  The students will travel on October 31st and November 4th.  Due to the out of state travel it is recommended that the Board approve the trip. 

Gabrielle Frederick moved to approve the FFA students out of state travel to Indianapolis, Indiana for the FFA national Convention between October 31, 2023 and November 4, 2023 as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Finance

Appoint a Delegate to the IASB Convention

Superintendent Stone reviewed the appointment at the last meeting of Gabrielle Frederick as the delegate for the Board at the State convention.  Gabrielle asked to be relieved of this assignment due to other priorities with business and family.  The Board discussed appointing another delegate for the convention.  It was decided that Jake Snider would be the delegate.  Gabrielle Frederick would be the backup.

Jed Seward moved to approve Jake Snider as the Board delegate to the IASB Convention on November 15 to 17, 2023.  Mary Allred seconded the motion.    Motion carried 6-0, Jake abstained.

Board Development and Inservice Activities

IASB Convention, November 15-17, 2023:  Registration is completed.  Jake Snider asked if there is a way to share knowledge of information gained from the various sessions.  A plan is developing for this request.

Grant Wood AEA has issued a memo dated August 31, 2023, to seek candidates for election to their board of directors for a four-year term beginning December 13, 2023.  The candidacy submissions are due between September 15th and October 15th.  Pickard, Stone, and Swartzentruber have candidate paperwork.  Mid-Prairie is in District 6 if any Board members have interest.

Announcements and Suggestions for Next Agenda

School Board Candidates paperwork is due to Swartzentruber at Central Office by 5pm on Thursday, September 21st.

The next regular Board meeting will be on Monday, September 25, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Instructional Support Levy Public Hearing and initial actions; 2022-2023 Treasurer’s Report; Special Education Deficit Resolution will be presented for approval; Bus Stop agenda item and bring information on the agreement with GWAEA; and at some point Jeremy Pickard would like a Board discussion about Concurrent Enrollment program and approach.

Board Highlights

  • Mary Allred expressed appreciation for the Mums fundraiser by HSAP
  • Jed Seward expressed appreciation to hear that enrollment may be close to flat preliminarily
  • Denise Chittick thanked Swartzentruber for his report on the Frontline relationship and payroll efficiencies.

Adjournment

The meeting adjourned at 6:55 p.m.

August 28, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 28, 2023– 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Denise Chittick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  Mary Allred and Gabrielle Frederick.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Greg Jergens, and Rachel Kerns.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

Hawk Highlight

Superintendent Stone Introduced Elena Beachy and Edye Freeman, High School Spanish Teachers to talk about the trip they took with students in July of this Summer to Costa Rica.  There were 13 students and 3 adults that went along on the 7-day trip. The experienced the culture, tribal lands, the rainforest, a volcano, and rode the zip-lines. The Board asked the group for favorite memories, which they shared many.

Public Forum

No one spoke.

Work Session

Administration Reports and Board Dialogue

The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.  Superintendent Stone noted a common theme in the reports that school is off and running in a very positive way with a great deal of excitement.

Business Meeting

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of August 14, 2023;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for August 28, 2023 and prepaid bills;

Open Enrollment Requests

Ron Asby requests Boston Asby (Grade 7) and Bronson Asby (Grade 11), attend Mid-Prairie from Clear Creek Amana Community School District for the 2023-24 School Year;

Dan and Julie Reschly request Canaan Reschly (Prekindergarten), attend Mid-Prairie from West Liberty Community School District for the 2023-24 School Year;

Robert and Jessica Benda request Bryson Benda (Grade 7), attend Mid-Prairie Virtual Academy from Adair-Casey Community School District for the 2023-24 School Year;

Chandra Harper requests Braeden Murphy (Grade 12), attend Mid-Prairie Virtual Academy from English Valleys Community School District for the 2023-24 School Year;

Rachel Stultz requests John Stultz (Grade 8) and Madilyn Stultz (Grade 11), attend Mid-Prairie Virtual Academy from West Liberty Community School District for the 2023-24 School Year;

Kirsten Novak requests Adalyn Novak (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2023-24 School Year;

Josh and Janelle Albrecht request Abigail Albrecht (Grade 2) and Evelyn Albrecht (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;

Jodi Chimenti requests Lila Chimenti (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;

Zachary and Rebecca Ilten request Lucy Ilten (Grade 3) and Micah Ilten (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;

Personnel Items

Contract issued to Daniel Hershberger, Middle School Assistant Football Coach, $2,126 per annum;

Contract issued to Melissa Rediger, HS Student Leader Sponsor Shared, $313 per annum;

Contract issued to Laura Schmitt, HS Student Leader Sponsor Shared, $313 per annum;

Contract issued to Abigail Yoder, HS Assistant Dance Coach, $1,250 per season;

Work Agreement issued to Remington Amelon, Bus Driver, $24.43 per hour;

Work Agreement issued to Emma Baker, West Elementary Paraprofessional, $14.98 per hour;

Work Agreement issued to Sarah Huston, Middle School Paraprofessional, $15.01 per hour;

Work Agreement issued to Desarae Bohlen, Middle School General Cook, $14.97 per hour;

Resignation of Byron Yoder, HS Boys Assistant Soccer Coach, $2,790 per season, effective August 25, 2023;

Fundraising Requests – No requests submitted at this time.

Marianne Schlabach seconded the consent items.  Motion carried 5-0.

Student Learning

TCIT-U Agreement and Parent Letter

Superintendent Stone introduced the Teacher-Child Interaction Training-Universal program agreement.  TCIT-U is a professional development program designed to strengthen teacher-child relationship skills.  It focuses on strengthening the development of all children in the classroom.  It is for the whole classroom, including teachers and classroom support staff.  The agreement will start with both elementary school buildings for the 2023-2024 School Year.  Parental consent to allowing their child to be involved in the assessment as their teacher receives the training is a key component of the plan.

The Board asked questions about the program and the approach to be taken by the District due to the change in the law passed and signed at the last legislative session.  A student’s family that opts out would not take the pre-assessment and post-assessment.

Denise Chittick moved to approve Teacher-Child Interaction Training-Universal program agreement and the letter to the parents for implementation in the 2023-2024 School Year.  Marianne Schlabach seconded the motion.    Motion carried 5-0.

Finance

Letter of Engagement with Ahlers & Cooney PLC

Superintendent Stone recalled the introduction of new legal representation from the August 14th School Board Meeting.  He recommends that Ahlers & Cooney be officially appointed and retained as District Legal Counsel.  The letter of engagement is presented to for consideration and approval.  Ahlers & Cooney would replace Holland, Michael, Raiber & Sittig, PLC.  The Board asked questions for clarification and understanding. 

Jed Seward moved to approve the engagement letter and retention of Ahlers & Cooney as the District’s Legal Counsel as presented.  Marianne Schlabach seconded the motion.    Motion carried 5-0.

Letter of Engagement with Ahlers & Cooney PLC for the 2023-2024 General Obligation Bond

SBO Swartzentruber introduced the Engagement Letter for the legal counsel of the General Obligation (GO) Bonds to be voted upon at the November 7, 2023, election. If the election passes the issuance of the GO Bonds, the process can move forward accordingly.

Denise Chittick moved to approve the engagement letter and retention of Ahlers & Cooney as the District’s Bond Legal Counsel.  Marianne Schlabach seconded the motion.    Motion carried 5-0.

Set a Public Hearing for the Continuation of the Instructional Support Levy

School Business Official Swartzentruber introduced the need for a five-year extension of the Instructional Support Levy for the District.  The current levy period will expire at the end of the 2023-2024 School Year.  To begin the process of the extension a Public Hearing is required and will be followed by a Board Resolution and then a second Public Hearing and Resolution. This will be followed by a waiting period for potential public action.  The first Public Hearing is recommended to be set for the next School Board Meeting on September 25, 2023 at 6:45p.m. in the Central Office Community Room. Maximum authorization is 10% of regular program costs; FY2024 amount is $728,450 of which $344,200 is property tax and $384,250 is surtax.

Denise Chittick moved to set a Public Hearing for the Instructional Support Program Levy or Monday, September 25, 2023, at 6:45 p.m. in the Community Room at the Mid-Prairie Central Office.  Jed Seward seconded the motion.    Motion carried 5-0.

Appoint a Delegate to the IASB Convention

Superintendent Stone noted that a Convention delegate needs to be appointed for the upcoming IASB convention on November 15 to 17.  It is noted that Gabrielle Frederick has served as the Board’s delegate for the past number of years.  Opportunity to appoint her again is presented, or an opportunity to appoint another Board Member is available.  The Board asked Frederick whether she wished to serve again for the upcoming convention.

Denise Chittick moved to approve Gabrielle Frederick as the IASB Convention Delegate for the November 15 to 17, 2023 annual convention.  Jed Seward seconded the motion.    Motion carried 5-0.

Board Development and Inservice Activities

IASB Convention, November 15-17, 2023:  Registration is Now Open.  The Board members should inform SBO, Jeff Swartzentruber, of their plans to attend so he can register attendees, obtain transportation and rooms.  The Board noted individually that their plan to attend.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, September 11, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Concurrent enrollment at the High School.

Tours of High School, West Elementary, Home School Education Center School Buildings

The Board spent the remainder of the meeting touring the High School, and West Elementary Buildings and reviewed the readiness and Summer project work.  It was decided not to tour the Home School Education Center, though a brief description was provided by Rachel Kerns.

Board Highlights

  • The Costa Rica trip report in the Hawk Highlight
  • The Building Tours
  • Jed Seward specifically recognized the Bus Drivers for their work and commitment during the first week of school

Adjournment

The meeting adjourned at 7:37p.m at West Elementary School.

August 15, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Middle School Media Center, Kalona, IA 52247

August 14, 2023 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick (left the meeting at 6:59 p.m.), Jeremy Pickard, Marianne Schlabach, Jake Snider.

Board members absent:  Gabrielle Frederick (left the meeting at 6:59 p.m.), Jed Seward.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Gabrielle Frederic.  Motion carried 6-0.

Public Forum

No one spoke.

WORK SESSION

Exit Survey and End of Year Summary

Superintendent Stone provided the Board with a Summary of findings from the Exit Surveys completed with Human Resource Coordinator, Carmela Ulin.  He noted the items that were themes, both liked and disliked. He discussed some of the points of emphasis and focus areas for the upcoming school year for himself and the Administrators both at the building levels and at the district level. Communication themes seemed to be strongest.  The Board thanked Stone for the report and the beginning action steps.

High School and Middle School Handbook Clarification

Superintendent Stone and Principal Banks discussed the handbook points on cheating and the start of the process with the High School Staff Council. The Board had asked that there be further discussion to clarify the elements in order to achieve greater consistency in the consequences.  These would be helpful not only to the students but the staff.  Also, there is a desire to clarify the consequences towards consistency both building to building and event to event.

BUSINESS MEETING

Consent Items

Mary Allred moved to approve the following consent items. Superintendent Stone noted that Frank Slabaugh will transfer from a half-time position at the Middle School as a Learning Coach to the half-time position as ALC Teacher for the 2023-2024 School Year.  Cassie Wolinsky, Paraprofessional will be transferring to the Middle School from West Elementary.

Minutes of Previous Meetings

The minutes of July 10, 2024;

Finance Report

The Finance Report for July 2023, and June 2023 with accruals after July Posting;

Payment of Bills

The bills as listed for August 14, 2024; Prepaid Bills;

Open Enrollment Requests

Brianna Clarahan requests Lane Clarahan (Kindergarten) and West Clarahan (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2023-24 School Year;

James and Kayla Harter request Bentley Harter (Kindergarten), Brooklyn Harter (Grade 4), and Pearl Harter (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2023-24 School Year;

Jon Dinnel requests Matthew Dinnel (Grade 9), attend Mid-Prairie Virtual Academy from Highland Community School District for the 2023-24 School Year;

Kyle and Jessica Janecek request Addison Janecek (Grade 4) and Grady Janecek (Grade 3), attend Mid-Prairie from Highland Community School District for the 2023-24 School Year;

Michelle Teran requests Aviana Marsh (Grade 2), attend Mid-Prairie from Highland Community School District for the 2023-24 School Year;

Clint and Angela Whetstine request Allie Whetstine (Grade 10), and Case Whetstine (Grade 12), attend Mid-Prairie from Keota Community School District for the 2023-24 School Year;

Michael Telfer requests Tatem Telfer (Grade 11), attend Mid-Prairie from xx Community School District for the 2023-24 School Year;

Ashely Neus requests Noah Guthmiller (Grade 11), attend Mid-Prairie from WACO Community School District for the 2023-24 School Year;

Sheri Drahos requests Oliver Drahos (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Belle Plaine Community School District for the 2023-24 School Year;

Rusti Morgan requests Amelia Morgan (Grade 4), Elliott Morgan (Kindergarten), and Henry Morgan (Grade 2) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2023-24 School Year;

Brooke Braem requests Benjamin Braem (Kindergarten), Emily Braem (Grade 7), Samuel Braem (Grade 4), and William Braem (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;

Althea Miller requests Lorelei Miller (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;

Rachelle Brown requests Adeline Hill (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Tri-County Community School District for the 2023-24 School Year;

Lee and Melinda Hallett request William Hallett (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2023-24 School Year;

Ashley Castle requests Adaya Mille (Grade 3), Elias Miller (Kindergarten), Hadassah Miller (Grade 2), and Samuel Miller (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2023-24 School Year;

Personnel Items

Contract issued to Kelsi TeBockhorst, Professional Partner for MPMS Teacher Colvin, $500 per annum;

Contract issued to Carrie Schweitzer, Professional Partner for MPMS Teacher Young, $500 per annum;

Contract issued to Luetta Ropp, Professional Partner for MPMS Teacher Zeglis, $500 per annum;

Contract issued to Austin Bayliss, School Bus Route Driver, $24.43 per hour;

Contract issued to Jeremy Meyers, HS Head Cross Country Coach (Interim), $3,601 per annum;

Contract issued to Lynnette Poll, HS Assistant Cross Country Coach, $2,176 per Season;

Contract issued to Stacey Cavey, MS Cross Country Coach, $2,025 per annum;

Work Agreement issued to Mark Craft, West Elementary Second Shift Custodian, $16.19 per hour;

Work Agreement issued to Emmalee Henry, East Elementary Paraprofessional, $14.98 per hour;

Work Agreement issued to Tori Lybarger, East Elementary Paraprofessional, $14.98 per hour;

Resignation of Hannah Glick, Paraprofessional, $15.01 per hour, effective end of 2022-2023 School Year;

Resignation of Tobi Anderson, MS General Cook, $14.56 per hour, effective end of 2022-2023 School Year;

Resignation of Aaron Fleming, HS Assistant Cross Country Coach, $2,832.00 per season, effective 7/26/2023;

Resignation of Pete Cavanagh, Student Leadership Sponsor, $675 per annum, effective 7/31/2023;

Volunteer Coaches for Fall of 2023

Tanna Boshart – HS Volleyball Assistant Coach – Paid from Volleyball Resale

McKenzie Mantz – HS Volleyball Assistant Coach – Paid from Volleyball Resale

Zeb Evans – HS Volleyball Assistant Coach – Paid from Volleyball Resale

Derek Yoder – HS Football Assistant Coach – Paid from Football Resale

Caleb Potts – HS Football Assistant Coach – Paid from Football Resale

Fundraising Requests – None are presented for consideration;

Kirkwood Concurrent Enrollment Classes

Approval of the Agreements for the 52023-2024 Concurrent Enrollment Classes.

Marianne Schlabach seconded the consent items.  Motion carried 6-0.

Student Learning

General Obligation Bond Petition Papers

Ryan Schlabaugh and Matt Gent, representing the Mid-Prairie Facilities Committee, was present to present the petition papers representing 358 (actual count is 354) Mid-Prairie resident community people who signed on 49 petition documents in support to call a General Obligation Bond referendum on November 6, 2023.  He heard that the public would like to see the Facility Committee continue to push the plan forward.

The committee respectfully requests the Board to move forward in setting an election for the General Obligation Bonds for November 7, 2023.

Resolution to Call and Election for General Obligation Bonds

President Pickard thanked the committee for their work in developing the projects and gathering signatures for support of a call for an election.  A resolution is required to move forward to the election.  In the last School Board Election there were 1,085 ballots cast in the District in all three counties—Iowa, Johnson, and Washington Counties.  The petitions required to call an election is 25% of ballots cast or 272 signatures.  The number of signatures collected is 354. Pickard asked if anyone wanted to review the petition pages presented.  Board President Pickard asked if there was further discussion before entertaining the resolution prepared by Ahlers & Cooney.

Denise Chittick moved to approve the Resolution ordering an election on the issuance of $8,700,000 General Obligation School Bonds and reading parts of the Resolution language as presented.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                           Jed Seward                     - absent                Jeremy Pickard                  - yes

                           Marianne Schlabach       - yes                      Jake Snider                        - yes

                           Denise Chittick                - yes

Motion carried 6-0.

Finance

Accept the 2022 Annual Financial Audit

School Business Official, Jeff Swartzentruber presented a brief overview of the audited financial statements for the year ended June 30, 2022.  He handed out the Governance Letter to the Board as requested by the Auditors.  He noted the Auditor comments provided and the District response to those comments.  He also noted the later presentation date than in previous years and the reasons for the delay.

Denise Chittick moved to accept the 2021-2022 Audited Financial Statements as presented.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Bank Depository Resolution for the 2023-2024 School Year

School Business Official Swartzentruber presented the resolution for the 2023 2024 School Year. This is the annual Depository Resolution required in August.  There are no changes from last year as spending on the Revenue Bonds continues and for provision of a possible General Obligation Bond issue should the referendum pass in November of 2023.

RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220.  The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.

                                                Location of          Maximum Balance           Maximum balance in

Depository name             Home Office       effect under prior            effect under this              

___________________ __________       resolution                          resolution                  .                                  

UMB Bank, N.A. (ISJIT)   Des Moines          3,000,000                             3,000,000

Hills Bank                             Hills                        25,000,000                           25,000,000

Federation Bank               Wellman                5,000,000                             5,000,000

CBI Bank & Trust               Kalona                    5,000,000                             5,000,000

Miles Capital Mgmnt      Des Moines          2,000,000                             2,000,000

 

Gabrielle Frederick moved to approve 08142302 as presented reading from the resolution. Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                                      Mary Allred                        - yes

                                Jed Seward                         - absent                               Jeremy Pickard                  - yes

Marianne Schlabach       - yes                                      Jake Snider                        - yes

                                Denise Chittick                  - abstained

Motion carried 5-0 with Denise Chittick abstaining.

Gabrielle Frederick left the meeting at 6:59 p.m.

Appoint New Legal Representation

Superintendent Stone discussed the current work of Ahlers & Cooney with the District for legal counsel and input.  Stone recommends that Ahlers & Cooney be officially appointed as District Legal Counsel going forward.  The District has requested would seek a retainer letter and agreement with Ahlers & Cooney.  Ahlers & Cooney would replace Holland, Michael, Raiber & Sittig, PLC.  The Board asked questions for clarification and understanding.

The Board asked for this to be tabled until the engagement letter is received from Ahlers & Cooney.

Approve Additional Insured School Related Groups – The following associated entities are approved for inclusion in the District Liability and E&O Insurance Policies for the 2023-2024 School Year:

Golden Hawks Wrestling Club                     Mid-Prairie Athletic Boosters

Mid-Prairie Community School District Foundation

Mid-Prairie Fine Arts Boosters                    Mid-Prairie Post Prom Committee

Mid-Prairie Student Boosters                      Mid-Prairie Alumni and Friends Association

MP Archery Club

Mary Allred moved to approve the list of associated entities listed above.  Denise Chittick seconded the motion.    Motion carried 5-0.

Board Development and Inservice Activities

IASB Convention, November 15-17, 2023:  Registration is Now Open.  The Board members should inform SBO, Jeff Swartzentruber, of their plans to attend so he can register attendees, obtain transportation and rooms.

Announcements and Suggestions for Next Agenda

School Board Elections:  Candidates need to have their information to Swartzentruber by September 21st at 5p.m.  50 signatures on the required forms and the candidate paperwork must be delivered by then.  Filing can start anytime and continue through September 21st.  The Election is November 7, 2023.

The next regular Board meeting will be on Monday, August 28, 2013, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Building Walk Throughs of the High School and West Elementary Buildings; IASB Delegate for the Convention; Working on the ISL renewal process; Legal Engagement letter presentation for approval;

Tours of Middle School and East Elementary School Buildings

The Board spent the remainder of the meeting touring the Middle School and East Elementary School Buildings and reviewed the readiness and Summer project work as well as status of new additions.

Board Highlights

  • The tour of the new construction areas at East and Middle School and the progress that has been made to date.  The project is ahead of schedule.
  • Appreciation for the Custodial team as they worked together in the buildings to prepare for the new school year.

Adjournment

The meeting adjourned at 8:04 p.m.

July 10, 2023

 

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 10, 2023 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick (arrived at 6:16 p.m.), Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  Gabrielle Frederick (arrived at 6:16 p.m.).

Also Present:  Brian Stone, Jeff Swartzentruber.

Mary Allred moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 6-0.

 

Hawk Highlight – Custodian Update – Steve Mayer, Lead Custodian at the Middle School provided an update to the Board about the Summer Activities of the Custodians.   He recognized the team of custodians that are working together at the buildings.  The Board asked questions and expressed appreciation

Gabrielle Frederick arrived at 6:16 p.m. during this agenda item.

Public Forum

A parent and former employee shared about the positive experience at District, and then expressed concerns about the lack of ADA portion of the upcoming expansion plans.  She asked for more consideration and accommodations as expansion plans are developed.

WORK SESSION

Review Chapter 600’s Policies

Superintendent Stone reviewed the process and approval on First Reading of the Chapter 600 Policies at the June 26, 2023, School Board meeting.  He reviewed again the changes made to the policies as an overview for the Business Meeting agenda item.  The policy language changes included policies 601, 603.2, 603.6, 603.11, 605.1, 605.2, 605.3, 605.5, 606.2, 606.3, 606.6, 607.2.  He also shared about the audit of the Policies by IASB and that we appear to be in very good condition with District Policies.

BUSINESS MEETING

Consent Items

Superintendent Stone noted the following transfers:  Pete Cavanagh from High School Social Studies Teacher to 7-12 Activities Director; Dylan Walther from ALC Teacher to High School Social Studies Teacher; Billy Matiyabo, Sr. from West Elementary to East Elementary Custodian; and Katie Roth from Fifth Grade back to Special Education.

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 26, 2023;

Finance Report

The Finance Report for June 2023;

Payment of Bills

The bills as listed for July 10, 2023; Prepaid Bills;

Open Enrollment Requests

Sadie Passmore requests Cohen Passmore (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2023-24 School Year;

Personnel Items

Work Agreement issued to Lori Schultz, High School General Cook, $14.97 per hour;

Contract issued to Kevin Cortum, High School Assistant Football Coach, $3,601 per season;

Contract issued to Dylan Wertz, High School Assistant Football Coach, $2,926 per season;

Resignation of Alec Clark, 7-12 Activities Director, $98,000.00 per annum, effective June 29, 2023;

Fundraising Requests

Mid-Prairie Football requests approval to raise funds through sale of discount cards to promote local businesses for uniforms, football equipment, volunteer coach pay, player and coach apparel;

Teacher Apprenticeship Programs Memorandum of Understanding for the 2023-2024 School Year

Updated Memorandums of Understanding (MOU) for the Teacher/Paraeducator Apprenticeship (TPRA) Program for the University of Dubuque, Buena Vista University, and William Penn University.  These MOU’s extend the term from August 1, 2022, to December 31, 2025.  The previous term ended December 31, 2024. 

Marianne Schlabach seconded the consent items.  Motion carried 6-1 with Jake Snider voting no.

Student Learning

Student/Parent Handbooks

Superintendent Stone reviewed the previous meeting where the handbooks were covered by Building Principals.  Acceptance of the handbooks was tabled at the June 26, 2023, meeting due to the Board’s request for additional, more specific language be added to High School Handbook the “Procedure for Short Term Suspensions Academic Honor Code” and revisions to the Good Conduct Rule Policy for Activities—Policy 503.4.  Stone stated that the language in the Good Conduct Policy that had been in section A. 5., was removed and therefore, no change has been made to the Policy at this time.  Some changes in the Middle School handbook has been made to follow the High School handbook language.  Board members discussed the language and ambiguity versus specificity in various sections of the handbooks including definitions and consequences.  The language on specificity of consequences and the consistency of consequences is also a concern.  The board would like to see some change in language on specificity of consequences with the cheating policy. 

Gabrielle Frederick moved to accept the Handbooks for the High School, Middle School, Elementary Schools, Home School Assistance Program, and Virtual Academy as presented with request for additional, more specific language on consequences for both High School and Middle School handbooks.  Mary Allred seconded the motion.    Motion carried 7-0.

2023 2024 MPHS Elevate Information

Superintendent Stone shared of the open High School Business Teacher position and that there have been no candidates to fill the position.  Because of this situation, the District recommends the implementation of an on-line learning platform, Elevate, to meet the needs of the students and meet the requirements of the Perkins program.  Elevate will use 4 blocks of Business and Computer Science during the first half of the year at a cost of $28,880, or $7,220 for each class.  The goal would be to hire a teacher at mid-year.  However, if a teacher is not found, an additional 4 blocks would be needed for the second half of the year at the same price.  The Board asked questions for clarification.

Gabrielle Frederick moved to approve the agreement to use Elevate to teach 4 blocks of business classes at the High School at a cost of $28,880 for the first half and in the event that a Business Teacher is not hired for the second half of the school year, and additional 4 blocks at $28,880 as recommended.  Denise Chittick seconded the motion.    Motion carried 7-0.

2024 IASB Legislative Priorities

Business Manager Swartzentruber drew the Board’s attention to the IASB Legislative Priorities document for the 2022-2023 Legislative Year.  IASB has begun the inquiry and process for districts to determine their legislative priorities for the 2023-2024 Year.  The process starts with the Board review of this document and then the process to determine the priorities to communicate to IASB for next year.  The Board discussed the potential legislative priorities for the upcoming legislative session.

The agreed upon priorities include:

  •  7.   Mental Health
  • 11.  Teacher Recruitment and Licensure
  • 12.  Teacher Professional Development and Retention
  • 14.  School Funding Policy

Jed Seward moved to approve the legislative priorities as noted above for the 2023-2024 Legislative Year and submit to IASB.  Mary Allred seconded the motion.    Motion carried 7-0.

Board Policy Chapter 600 Changes on Second Reading

Superintendent Stone and President Pickard inquired if there were any further questions or discussion on the changes.  A motion to approve on Second Reading was requested.

Mary Allred moved to approval Policies 601, 603.2, 603.6, 603.11, 605.1, 605.2, 605.3, 605.5, 606.2, 606.3, 606.6, and 607.2, on Second Reading as presented.  Marianne Schlabach second the motion.  Motion carried 7-0.

Finance

Facilities Committee Presentation

Ryan Schlabaugh and Matt Gent, representing the Mid-Prairie Facilities Committee presented the Facilities Committee Findings to the Board.  OPN Architect representatives Vicki Hyland and Carly Weber were present also for this agenda item.  Schlabaugh and Gent shared about the process and their impressions of the process, an on-going commitment to develop a long term master plan, and the Committee’s consensus recommendation to the School Board to seek a General Obligation Bond Referendum in the amount of $8.7 million.  The draft petition and ballot language is as follows:

“Shall the Board of Directors of the Mid-Prairie Community School District in the Counties of Washington, Iowa, and Johnson, State of Iowa, be authorized to contract indebtedness and issue General Obligation Bonds in an amount not to exceed $8,700,000 to provide funds to build, furnish and equip a wrestling / activity center at the high school, including related site improvements; to improve the East Elementary and West Elementary sites, including improved pickup and drop off routes and parking improvements to address student safety concerns; and to build, furnish, and equip additional classroom space at West Elementary with related remodeling and improvements, HVAC improvements, and site improvements?”

Next steps are to finalize the petition/ballot language and begin to gather the required signatures on the petition to call for the bond election—272 minimum. 

The Board asked questions for clarification.  The Board provided an informal affirmation of the Facility Committee’s work and recommendation and encouraged them to start their petition efforts. 

Board Development and Inservice Activities

Superintendent Stone discussed the Potential Workshop Topics from IASB for the Board to consider.  He shared a list of seven topics for the Board to consider in a development session.  The goal is to have a session that covers two to three of these topics. He asked each Board member to share their top two topics with him so that he can compile.  The session would be planned to be scheduled before November.  There was some interest in Board Self-Assessment and Vision, and Goal Assessment

Announcements and Suggestions for Next Agenda

School Board Election:  Swartzentruber reminded the Board that School Board elections are coming up on November 7, 2023.  First day to file election paperwork is August 28th and last day is September 21st.  The paperwork is available on the School Board page of the website or from Swartzentruber at Central Office.  There are four seats open for election to four-year terms.

The next regular Board meeting will be on Monday, August 14, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Annual Bank Resolution; Audited Financial Statements for Fiscal Year 2022; Schedule building tours; Information on Turnover, Retention and exit surveys (a stay survey); and enrollment (AP and concurrent enrollment) concerns at the High School the last not necessarily at the next meeting.

Board Highlights

  • Facility Committee consensus

Adjournment

The meeting adjourned at 8:02 p.m.

2022-23 BOARD MINUTES

June 26, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 26, 2023– 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Marianne Schlabach chaired the meeting in the absence of both President Jeremy Pickard and Vice President Gabrielle Frederick.  Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Jeremy Pickard (arrived at the meeting at 6:40 p.m. and left the meeting at 7:35 pm.), Marianne Schlabach, and Jake Snider.

Board members absent:  Gabrielle Frederick, Jeremy Pickard (arrived at the meeting at 6:40 p.m. and left the meeting at 7:35 p.m.), Jed Seward.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 4-0.

Hawk Highlight – Tad Morrow of Carl A Nelson Company provided an update of the projects funded by the Revenue Bond proceeds.  He shared about the Softball Light project that has been complete, the High School Track project that is on schedule, and finished with the Middle School and East Elementary additions, which are the largest of the 4 projects.  He reviewed the current status of the latter and updated the Board with pictures in addition to the budgeted numbers.  The budget is in very good shape with some savings and no change orders to date.

Jeremy Pickard arrived during this agenda item at 6:40p.m.

Public Forum

No one spoke.

Work Session

Administration Reports and Board Dialogue

The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.

Review Board Policies in Chapter 600

Superintendent Stone worked through the Chapter 600 Policies with the Board as part of the five-year rotation of Board Policy Review.  As policies were reviewed, there were a dozen of these policies that were noted for change mostly due to changes in IASB language and law changes in the last legislative sessions.

Pickard left the meeting at the end of this agenda item at 7:35 p.m.

Business Meeting

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 12, 2023;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for June 26, 2023 and prepaid bills;

Open Enrollment Requests

Sheri Drahos requests Peter Drahos (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Belle Plaine Community School District for the 2023-24 School Year;

Karin Sadle requests Moriah Swanson (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2023-24 School Year;

Michelle Vincent requests Gavin Vincent (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2023-24 School Year;

Eric and Dana Ratliff request Abigail Ratliff Grade 1) and Jacob Ratliff (Grade 4) (G) attend Mid-Prairie’s Home School Assistance Program from North Cedar Community School District for the 2023-24 School Year;

Zack and Jessica Woods request Cyrus Woods (Alternative Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2023-24 School Year;

Angela Jacoby requests Paicyn Jacoby (Grade 7) attend Clear Creek Amana Community School District from Mid-Prairie;

Personnel Items

Contract issued to Alec Clark, District Activities Director, $98,000 per annum as of July 1, 2023;

Contract issued to Hannah Mougin, Middle School Assistant Softball Coach 2022-223, $1,289.40 per season;

Contract issued to Mikaela Lunsford, High School JV Girls Basketball Coach, $2,813 per annum;

Resignation of Ashlyn Gugel, East Elementary Paraprofessional, $14.67 per hour, effective June 15, 2023;

Fundraising Requests – No Fundraising requests presented for approval;

Madrigal Choir Trip Out of State – October 2023 trip for the Madrigal Choir to travel to Augustana College in Rock Island, Illinois for a Chamber Choir Festival is recommended for approval;

Denise Chittick seconded the consent items.  Motion carried 4-0.

Superintendent Stone then shared briefly about the hiring of Alec Clark, the new Activities Director, and the hiring process.  Clark had intended to be present this evening but was drawn away before the meeting due to a family issue.

Student Learning

Student/Parent Handbooks

Superintendent Stone drew the Board’s attention to the handbooks for each building. He noted that the handbooks have been digitized to enhance reading and searches.  High School Principal Chuck Banks noted the High School Handbook.  Changes were made to the following sections of the Handbook:  Commencement; Excessive Absences; Early Release/Late Arrival Program; Procedure for Short Term Suspensions; Long Term Suspensions and Expulsions; Code of Conduct; Visitors; and Cell Phones.  The Academic Honor Code and the Good Conduct Policy—related to Activities and a District Policy—are the most noted additions to the High School handbook for next year and was explained by Banks.  The Board discussed the broadness of the language in a portion of the Good Conduct Policy and asked questions for clarification.  The Board asked for the Good Conduct Policy to be reworked and brought back to the Board in July.  Middle School Principal, Rob Hruby, noted changes to the Cell Phone Policy, Dress Code (same as High School), and the insertion of specific consequences for illegal substances. The Elementary Schools made a few minor changes, as well, including changes to Hearing Screening; Discipline Referrals, OSS, ISS; Teacher Requests/Classroom Placements; and East Start Time of 8:20AM.  It was noted that there is a need to review the Chromebook policy for the Middle School.  Home School made minor changes to their student handbook and noted those, including the review of Middle School versus High School expectations in a similar manner to the High School and Middle School buildings. The Virtual Academy has no changes to their handbook.

No action was taken on the handbooks as the Good Conduct Policy (503.4) needs to be approved before the handbooks can be accepted.

2024 IASB Legislative Priorities

Business Manager Swartzentruber drew the Board’s attention to the IASB Legislative Priorities document for the 2022-2023 Legislative Year.  IASB has begun the inquiry and process for districts to determine their legislative priorities for the 2023-2024 Year.  The process starts with the Board review of this document and then the process to determine the priorities to communicate to IASB for next year.  It is planned that the Board will begin that process with a timeline to determine the priorities at the next meeting.

Last year’s priorities included:

  • 8.  Mental Health
  • 10.  Area Education Agencies
  • 16.  Teacher Recruitment and Licensure
  • 20.  Supplemental State Aid
  • 23.  Bond Issues

Board Policy Chapter 600 Changes on First Reading of Policies Reviewed

Superintendent Stone introduced the chapters that need to be reviewed by the Board based upon the established annual cycle.  The chapter for 2023-2024 is the 600 series.  IASB has also been engaged to also provide a review of our policies in comparison to current. This was just completed by IASB and will be reviewed by Stone for additional process by the Board.  Based upon the work completed in the Work Session this evening, it was asked that a motion to pass on First Reading the changes to the 12 policies in Chapter 600 be made.

Denise Chittick moved to approval Policies 601, 603.2, 603.6, 603.11, 605.1, 605.2, 605.3, 605.5, 606.2 ,606.3, 606.6, 607.2, on First Reading as presented.  Mary Allred second the motion.  Motion carried 4-0

Finance

Superintendent Wage Review for the 2023-2024 School Year

Schlabach noted that this was tabled at the last meeting.  Jake Snider voiced concerns about how this was handled from a business and systematic process.  Superintendent Stone then stated to the Board that he was very clear with the Board at his May 8, 2023 evaluation that he did not ask for raise.  Snider stated that he wanted to ask Superintendent Stone the question about his expectations at the last meeting, but due to his absence was unable to do so and this the agenda item was tabled.

Jake Snider moved to keep the Superintendent wage the same as the 2022-2023 School Year per Superintendent Stone’s request, additionally it is noted that it not based upon job performance.  Denise Chittick seconded the motion.    Motion carried 4-0.

Board Development and Inservice Activities

Superintendent Stone noted that he talked with Tammi Drawbaugh from IASB to see which of the 12 common topics.  He will get the topics to the Board

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, July 10, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Fiscal Year 2022 Audit Review; TPRA Apprenticeship Memorandum of Understanding need to be updated for Fiscal Year 2023-2024; Review and approve the Good Conduct Policy, 503.4, as revised and ; Second Reading of Chapter 600 Policies that have been change;  Snider asked for a review of the staff rollover that occurred in the 2022-2023;

Board Highlights – Schlabach tabled the Board Highlights

Adjournment

The meeting adjourned at 8:22 p.m.

June 12, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 12, 2023 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jake Snider.

Board members absent:  Jeremy Pickard, Jed Seward.

Also Present:  Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Brian Stone, Superintendent was absent.

Mary Allred moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 5-0.

Hawk Highlight – Principals Foster and Jergens presented on the TCIT outcome data.  This is the second year of the program and is set to improve social and emotional support.  The initial training was provided by Grant Wood AEA.  The Adults and Teachers are being coached on ways to approach and connect to students using common language elements.  The District continues to have coaches of the program trained so that the District can train the teachers and staff.  Jergens covered some of the data points and graphs of the data to show the progress made during the use of the program in classrooms.  The Board asked questions for clarification and understanding during the presentation.  Next year, it is anticipated that there will be 4 coaches in the District with 19 Teachers receiving coaching in the program in the 2023-2024 School Year.  The goal is to train all Kindergarten through Fourth Grade teachers.

Public Forum

A parent of a student at the Middle School spoke about their experience with their Special Education Student.  It was found in March that the student had not received education to the IEP.  The question was who is held accountable in administration after something like this is found?

WORK SESSION

The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.  Middle School provided a building construction update as did Home School and High School.

BUSINESS MEETING

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of May 8, 2023 and May 15, 2023;

Finance Report

The Finance Report for May 2023;

Payment of Bills

The bills as listed for June 12, 2023; Prepaid Bills;

Open Enrollment Requests

Stacia Danner requests Grady Danner (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2023-24 School Year;

Dean and Maria Straub request George Straub (Grade 2), Paraskevi Straub (Grade 3), and Philip Straub (Grade 5) attend Mid-Prairie’s Home School Assistance Program from College Community School District for the 2023-24 School Year;

Josh and Audrey Kromminga request Hadley Kromminga (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;

Lauren Ward requests Grayson Ward (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from XX Community School District for the 2023-24 School Year;

Nicole Tucker requests Lexi Haynes (Grade 2), Madisyn Haynes (Grade 5), and  Saige Haynes (Grade 9) attend Fairfield Community School District from Mid-Prairie;

Personnel Items

Contract issued to Chris Kern, High School 0.5 FTE Physical Education Teacher, $27,534 per annum;

Contract issued to Emma Corbelli, East Elementary Kindergarten Teacher, $40,310 per annum;

Contract issued to Stephanie Schlabaugh, Middle School Fifth Grade Teacher, $41,700 per annum;

Contract issued to Jennifer Zeglis, Middle School Band Teacher, $52,473 per annum;

Contract issued to Marci Stanfield, Nutrition Director, $51,800 per annum;

Contract issued to Brenna Schwenker, High School Head Dance Team Coach, $1,876 per season;

Contract Issued to Jeremy Peck, AM Bus Route Driver, $24.43 per hour;

Contract issued to Travis Hartley, PM Bus Route Driver, $24.43 per hour;

Resignation of Andrew Kahler, East Elementary Custodian, $16.46 per hour, effective 6/2/2023;

Resignation of Aaron Coghlan, High School Assistant Varsity Football Coach, $3,459 per annum, effective 6/5/2023;

Resignation of Aaron Coghlan, Middle School Boys Track Coach, $2,605 per annum, effective 5/15/2023;

Fundraising Requests

Mid-Prairie Basketball requests approval to raise funds through the garage type sale in June and July of old jersey, shirts, and warm-ups to be used for team apparel, volunteer coaches, coach apparel, basketball equipment and supplies;

Mid-Prairie Football requests approval to raise funds through the garage type sale in June and July of old jersey, and other items to be used for team apparel, volunteer coaches, coach apparel, football uniforms, equipment and supplies;

Mid-Prairie Football requests approval to raise funds through sponsor donations for t-shirts as part of the football camp for grades 5 to 12 from July 31 to August 3 to be used for  team apparel, volunteer coaches, coach apparel, football uniforms, equipment and supplies;

Mid-Prairie Home School Assistance Program requests approval to raise funds from May 2023 through December 2023 through Bake Sales, Dine Out Events, T-shirts, Free-will Donations Box and Letters to Businesses for support of programming, community building activities for students and families;

Grant Wood AEA PowerSchool Contract for the 2023-2024 School Year

Recommended for Approval the PowerSchool Access Agreement for the upcoming school year.

Denise Chittick seconded the consent items.  Motion carried 5-0.

Student Learning

District K-5 Student Math Curriculum

Kristan Hunter, Curriculum Leader for the District and Teachers Sarah Ihde, Paula Buckwalter, Emily Zehr, Renee Fisher, Mariah Schlabach, Hannah Mougin, Emily Pennington, Renee Fisher, and Hallie Whitten were present and presented the new Math Curriculum work they have completed over the last two school years and are ready to implement in the coming school year.  After two pilots they chose I-Ready, illustrative math, curriculum because of the impact and tools it provided to the students.  They presented the six desired student outcomes with some detail.  The Board asked questions on implementation strategies.  The projected costs for 630 students in 36 classrooms over 7 years from 2023 to 2030 totals $96,793.77.  While this is paid in 2023, the costs spread out over the 7 years will be $384.10 per year per class and $3.13 per student per year. 

Denise Chittick moved to approve Kindergarten to Grade 5 Math Curriculum program for 7 years at a cost of $96,793.77 to be paid in Year 1.  Mary Allred seconded the motion.    Motion carried 5-0.

Finance

Dairy Bid for the 2023-2024 School Year

Jeff Swartzentruber School Business Official discussed the Dairy Bid Process as outlined in a memo of May 23, 2023.  Prairie Farms was the only group to provide a diary bid for the upcoming year and for the four 1-year extensions to follow.  He asked for questions on the process and the cost analysis also provided.  Based upon the process and available fact pattern, Swartzentruber recommended the Dairy Bid be awarded to Prairie Farms as presented with the option to extend the agreement and relationship for 4 1-year extensions. 

Mary Allred moved to approve the award of the Dairy Bid to Prairie Farms for the 2023-2024 School year and the 4 1-year extensions as presented.  Jake Snider seconded the motion.    Motion carried 5-0.

Superintendent Wage Review for the 2023-2024 School Year

School Business Official Swartzentruber drew the Boards attention to the document.  After Superintendent Stone’s evaluation on May 8, 2023, the next step is to consider updating the wages for the second year of the contract.  All staff received a 3.2% package increase for the 2023-2024 School Year.  Superintendent Stone has stated to the Board that he would not be comfortable with a 3.2% package increase due to the fact that his wages would increase by 3.27% due to the benefit package he receives being lower in growth.  At a maximum, he would prefer his wages to be no higher than the Principals which is near 2.69%--and would bring his overall package increase to 2.68%.  At a minimum there would be no increase to wages for 2023-2024 and the package increase would be 0.28%.  The Board discussed the different approaches and numbers.

The decision was made to table the decision due to the absence of Stone, Pickard, and Seward.  Frederick will seek to find a special meeting date before June 30, 2023.

Termination of Administrator Contract

Superintendent Stone reported that a final action is required to terminate the contract of the Administrator named in the May 15, 2023 meeting.  This is the subsequent and final step in the process.  This requires a roll call vote. 

Mary Allred moved to approve the termination of the Administrator Contract as noted in the May 15, 2023 meeting.  Marianne Schlabach seconded the motion.    Motion carried 5-0.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                           Jed Seward                     - absent                Jeremy Pickard                  - absent

                           Marianne Schlabach       - yes                      Jake Snider                        - yes

                           Denise Chittick                - yes

Motion carried 5-0.

Board Development and Inservice Activities

Nothing was added at this time.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, June 26, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Acceptance of the 2021-2022 Audited Statements; Begin to review Board Policies for the current policy chapters; 2024 Legislative Priorities for IASB; Tabled Superintendent salary and package increase for 2023-2024.  As there will only be 4 Board Members present, Marianne Schlabach will most likely preside.

Discussion of a special Board Meeting to discuss Superintendent Compensation with Frederick to work with the Board to find a date before June 30, 2023.

Board Highlights

  • Appreciation was expressed for the Graduation ceremony.
  • It is exciting to see the progression in elementary math curriculum.

Adjournment

The meeting adjourned at 7:20 p.m.

May 15, 2023 SPECIAL MEETING

Mid-Prairie Community School District       

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 15, 223, 2023 – 7:15 a.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  None.

Staff Present:  Superintendent Brian Stone, Business Manager/Board Secretary Jeff Swartzentruber

Mary Allred moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 7-0.

Consideration of whether to issue a notice of consideration of termination of administrator contract to Nathan Carlson, an administrator

President Pickard provided an update to the Board on the situation with the administrator contract of Nathan Carlson for the 2023-2024 School Year.  A contract has been issued to Carlson for signature for the Activities Director for Grades 7-12.  He has chosen not to sign the contract.  The existing 2022-2023 Administrator Contract as Middle School Dean of Students and Assistant Activities Director for Grades 7-12 will not be in existence for the 2023-2024 School Year.  Without a termination notice presented to Carlson today, the 2022-2023 contract would extend to the 2023-2024 school year.  As it is clear Carlson will not sign the new Activities Director for Grades 7-12 administrative position, the notice of termination is required.  Carlson is expected to complete his 2022-2023 Administrative Contract in full.  The notice needs to be served Mr. Carlson today. The Board asked questions on the process and for understanding.

Gabrielle Frederick moved to that the Board issue a notice of consideration of termination of administrator contract to Nathan Carlson, Administrator for the following reasons:

  • Declining Enrollment
  • Budgetary Restrictions and Problems
  • Realignment of School Organization
  • Maintenance of Program

Mary Allred seconded the motion.

Roll Call Vote

   Gabrielle Frederick       - yes                                      Mary Allred                        - yes

   Jed Seward                   - yes                                      Jeremy Pickard                  - yes

   Marianne Schlabach    - yes                                      Jake Snider                        - yes

   Denise Chittick               - yes

Motion carried 7-0.

Adjournment

The meeting adjourned at 7:31 a.m.

May 8, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 8, 2023 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider (arrived at 6:22 p.m.).

Board members absent:  Jake Snider (arrived at 6:22 p.m.).

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Rob Hruby, Greg Jergens, Rachel Kerns, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

Hawk Highlight – This agenda item was tabled until 6:40 p.m. in the Student Learning section of the agenda.

Public Forum

A large group of High School and Middle School staff members were present to read a prepared statement on the staff reduction of the Assistant Principal/Activities Director. There is concern for the way the decision was made, a perceived lack of transparency with the decision that was made for the next school year.  A list of the increased duties and a list of questions on how certain tasks and responsibilities will be in the next school year was also included.  They are concerned about the impact this will have on students and learning.

WORK SESSION

The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.

Rachel Kerns, HSAP Director, celebrated the last day of the HSAP enrichment program and shared the activities of the day.  There will be strings program on the baseball diamond on May 25th.

Rob Hruby, MPMS Principal, shared about the Kindness Thursday on May 4th as the students entered the community during their WIN Time.

Mr. Stone, handed out plaques of appreciation to the Board members.

Chuck Banks, MPHS Principal, shared the change of the seating arrangement during graduation.

(Jake Snider arrived at 6:22 p.m.)

BUSINESS MEETING

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 24, 2023;

Finance Report

The Finance Report for April 20203;

Payment of Bills

The bills as listed for May 8, 2023; and Prepaid Bills;

Open Enrollment Requests

Marah Sharairi requests Layla Abdelaziz (Grade 3) and Rashid Abdelaziz (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2023-24 School Year;

Ellie Hill requests Stephanie Hill (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2023-24 School Year;

Katie Robinson requests Vienna Robinson (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;

Kelli Schweitzer requests Halie Schweitzer (Grade8) attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Mercedes Specht, Seventh Grade Volleyball Coach, $2,276.00 per annum;

Contract issued to Liza Fontaine, Fifth Grade Teacher, $48,303 per annum;

Resignation of Kaylyn LeGrand, Fifth Grade Teacher, New Hire for 2023-24 School Year, effective April 26, 2023;

Resignation of Cory Evans, District Nutrition Director, $55,480.00 per annum, effective June 5, 2023;

TLC Assistant Coaches for 2023-2024

Crystal Gingerich, HSAP, $2,000                                  Rachel Foubert, Middle School, $2,000

Tracy Rusch, Middle School, $2,000                          Ashley Bartels, Middle School, $2,000

Melanie Steinhart, Middle School, $2,000              Jenny Riggan-Sexton, Middle School, $2,000

Mariah Schlabach, West Elementary, $2,000         Kelsey Stumpf, West Elementary, $2,000

Hannah Mougin, West Elementary, $2,000            Elizabeth Dehogues, West Elementary, $2,000

Emily Pennington, West Elementary, $2,000         Jill Poock, East Elementary, $2,000

Melissa Gerot, East Elementary, $2,000                  Hallie Whitten, East Elementary, $2,000

Jennifer Roth, East Elementary, $2,000                   Paula Buckwalter, East Elementary, $2,000

Kara Troyer, East Elementary, $2,000                       Melissa O’Rourke, East Elementary, $2,000

Elsa Schmidt, High School, $2,000                              Traci Zahradnek, High School, $2,000

Sara Puttmann, High School, $2,000                         Jessica Jones, High School, $2,000

Sarah O’Rourke, High School, $2,000                       

Collette McClellen, High School, Technology, $1,000

Natalie Silbaugh, High School, Data, $1,000

TLC Professional Partners for 2023-2024

                Terri Adam, Middle School, $750                                Kim McAtee, Middle School, $750

                Jessica Swartzentruber, Middle School, $1,000    Marnett Meier, West Elementary, $500

                Hannah Mougin, West Elementary, $500                Melissa O’Rourke, East Elementary, $500

                Jill Lundberg, East Elementary, $500                         Mackenzie Kos, East Elementary, $500

                Paula Buckwalter, East Elementary, $500               Chris Tyler, High School, $500

Volunteer Coaches – Summer of 2023

Byron Yoder, Baseball Assistant Coach

Zeb Evans, Softball Assistant Coach

Fundraising Requests

High School Baseball requests approval to raise funds through the sale of 30 reserved seats at the Baseball Field for travel, expenses, coaches’ apparel and miscellaneous small equipment;

High School Baseball requests approval to raise funds through the sale of apparel for travel expenses, coaches’ apparel and miscellaneous supplies;

High School Baseball requests approval to raise funds through hosting a barbeque on May 26th at the Williamsburg game to raise funds for a batting cage protector;

MPHS Graduating Seniors Class 2022-2023

Kirsten Alice Albright                      Grady Alan Gingerich                      Landry Grace Pacha

Grace Cecelia Allred                        Taylor Raquel Gingerich                Zoey Lin Parker

Jaxon Rock Armstrong                   Brianna Jo Gingerich                       Payton Benjamin Peck

Donovan Joseph Bailey                  Josie Mae Greiner                            Brittney Lynn Pfeifer

Emma Elizabeth Baker                   Ella Kathryn Groenewold              Evan Todd Phillips

Sophia Jane Baker                            Taylor Lawrence Hansen-Rich     Camron Jon Pickard

Nathan Michael Bauwens             Maya Jai Harris                                  Alivia Grace Poock

Alexander Jeffrey Bean                 Cera Fae Harsch                                Dillon Michael Poole

Ryan James Beatty                          Braden Rodney Hartley                  Kylie Mae Reinier

Allison Rae Bolanos                         Hallie Marie Hershberger             Zaiden G. Reschly

Levi Jon Bontrager                           Alexa Jo Huber                                  Warren Harold Scharff

Terry James Bordenave                 Elizabeth Anne James                    Beau Allen Schlabach

Kaelyn Marie Brady                         Paityn Olivia Jennings                    Emil Lauren Schlabach

Danielle Lynn Brown                       Stephanie Valentine Jimenez      Madeline Rebecca Schrader

Cain Nickolas Brown                       Amara Elaine Jones                         Jacey Ruth Sisson

Ella Courtney Brunk                        Elizabeth Marie Kalm                      Bella Marie Sobaski

Aiden James Bush                            Koby Lee Karnes                               Dylan James Sojka

Demetrius Jaeden Christensen   Ruby Jonice King                               Caleb Jay Stephenson

Owen Scott Clark                              Lacee Rae Kos                                    Jordan Alan Stock

Marissa Elaine Cline                        Schalyn Elizabeth Lee                     John Andrew Stultz

Grace Eileen Conway                      Drake Kenneth Mann                     Paytin Renee Swartzentruber

Blake Michael Creed                       Ben Edward Mattes                        Jaxsen Ray Timmerman

Shawn Michael Dodds                    Kaden William Meader                  Owen Michael Trimpe

Mariyah Maelee Dusenbery        Collin William Miller                        Nathan Edward Wallington

Kenadi Nicole Fay                             Jerred Frank Miller                           Aidan James West

Noah Andrew Ford                          Leslie Freda Miller                            Kyle Lynn Yoder

Peyton Elena Freeman                   Kina Marie Miller                              Mose Christian Yoder

Irman Ganibegovic                          Ann Pearl Morrison                         Molly Claire Yoder

Mia Renee Garvey                           Shian Kathryn Muller                      Kelyn Dale Yoder

Dade Thaddeus Gehling                Kyan James Nash                              Braydon Cole Younge

Micaela Margaret Ghumm           Kenneth Edward Noble                 Jackson Lyle Zahradnek

                                                                Maya Olivia Nonnemann

MPCSD Virtual Academy Seniors Class of 2022-2023

Colin Conway McClellen                Hannah Jo Tandy

MP-HSAP Seniors Class of 2022-2023

Ava Leone Hatch                               Jacqueline R. Hentrich                    Emma Ruth Johnson

Josephine Scherer Martin             Nolan Dean Miller                            Isaac Jacob Myers

Avery Michael Schartz                    Johanna Schwartz                            Emily Ann Righter

Madison Rose Stai                            Illa Ann Stevenson

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

District Student Wellness Curriculum Presentation

Kristan Hunter, District Curriculum Leader, along with teachers/counselor Aaron Coghlan, High School Physical Education and Health Teacher, and Kelly Tyler, West Elementary Counselor, presented the process to find new curriculum resources for the Physical Education, Health, and Guidance to the School Board.  The process of researching the curriculum was discussed to integrate the curriculum K-12 to the standards.  Coghlan discussed their PLC process and the use of heart rate monitors that are proposed.  There was also a new set of Health Texts for High School and Middle School The desired outcomes for the chosen curriculum were discussed.  The estimated cost of the new Physical Education Resources is more on the equipment needed for monitoring equipment that can be purchased from PPEL/SAVE in the amount of $10,680.20—as this is under the Superintendent spending limit, there is no action required by the Board.  The Health Curriculum involves the approval of Board approved Curriculum materials over a 7-year period of $6, 299. Hunter and Tyler discussed the Guidance materials with a focus on social and emotional needs using CASEL competencies.  The essential learnings in the CASEL competencies was of great interest as the curriculum was researched and chosen.  Guidance materials require 7-year digital access to support K-4 Guidance Classes and 6-12 Guidance, Advisory and Seminar supports for $13,286.60.  The Board asked questions for clarification.

Marianne Schlabach moved to approve the new Health Curriculum over a 7-year period in the amount of $6,299, as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Gabrielle Frederick moved to approve the new Guidance Curriculum for all grades over a 7-year period in the amount of $13,286.60, as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Hawk Highlight – This agenda item was tabled to 6:40 p.m. Michelle Bessman and her Fifth-Grade students presented a fund-raising opportunity with Paws ‘n More by selling Candy grams as part of their Junior Achievement project.  In their slide presentation they showed their order form and process for fundraising with a timeline.  The group provided a Fundraising Form for the Board to consider.

Jed Seward moved to approve the Paws ‘n More fundraising project as a part of the Junior Achievements class project.  Jake Snider seconded the motion.  Motion carried 7-0.

Second Reading of Board Policy 711.7 School Bus Safety Instruction

Board President Pickard noted that Board Policy 711.7 School Bus Safety Instruction passed on first reading at the April 24, 2023, Board Meeting.  He asked if there were any questions related to the proposed changes in the Policy.  The first paragraph notes that safety drills need to be conducted at least once per year.  The new regulations are at least two times in a year.

Jed Seward moved to approve the amendment of Board Policy 711.7 School Bus Safety Instruction on Second Reading to change from at least once per year to two times per year.  Mary Allred seconded the motion.    Motion carried 7-0.

Finance

Sale of Buses

Superintendent Stone and Business Official Swartzentruber discussed the recommendation to sell one to two school buses to English Valleys Community School District.  These were the buses that would have been traded at a value of $3,500 each for the purchase of the two new buses anticipated to be delivered in the Fall of 2023.  The District contacted Hoglund Bus Company to check on their openness for the District to sell the buses to English Valleys and received their approval.  English Valleys offered to buy the buses at the value of trade in.  The District Countered with $4,500 for one bus and $8,000 for a both buses. The intent is to both be a good neighbor and to recognize the condition of the buses as not pristine.  The Board asked questions for clarification and understanding. 

Denise Chittick moved to approve the sale of 1 or 2 buses to English Valleys Community School District for $4,500 for one bus or $8,000 for both buses as recommended and the additional purchase payment to Hoglund Bus Company for each bus.  Mary Allred seconded the motion.    Motion carried 7-0.

Summer Projects 2023

Superintendent Stone directed the Boards attention to the Summer Projects list.  He has worked with the Lead Custodians in each building to reach a total value of projects at $192,500.  The original goal for summer projects was set at $150,000.  However, there are two projects at HSAP that require immediate attention, totaling about $47,000, and as a result, were added to the list.  All of these items are planned to be spent out of PPEL Funds.  The following items exceed the Superintendent spending authority and as such need to be approved by the Board in order to proceed.  These are:

  • West Elementary Floor Replacement with Tile Floors for the 3 rooms in the 4th Grade Wing, Nurse’s Office, Principal’s Office, Reception Area and Supply Room at a cost of $22,864.00.
  • Home School Education Center replacement of the Air Conditioning Unit on the Library roof at a cost of $23,367.50.
  • Home School Education Center replacement of Steel Doors in the gymnasium at a cost of $23,894.53.

Gabrielle Frederick moved to approve the Summer 2023 Projects list as presented including the 3 items in excess of $20,000.  Mary Allred seconded the motion.    Motion carried 7-0.

Student Feeds for 2023-2024

Superintendent Stone shared the Student Fee Schedule for 2023-2024.  The proposed fee schedule recommends continuing the Book Rental Fees for 2023-2024 at $50 per student from Four-Year-Old Preschool to Grade 12 as was reinstated in 2022-2023.  These fees bring in about $70,000.  As the Nutrition Fund continues in a strong position with a positive fund balance, the District is not required to raise student meal prices for 2023-2024, and as such is not recommending a change.  However, an increase of $0.05 per carton of milk is recommended.  There has not been an increase in extra milk since 2013-2014, when the prices as $0.42 per carton.  The State of Iowa has mandated a $0.70 increase for Adult Lunches for next year from $4.15 per lunch to $4.85 per lunch.  As a result, there is also a proposed increase of $0.50 for Adult Breakfasts.  There has been no increase since 2019-2020 School Year due to the Federal Program for all student free lunch through the 2021-2022 School Year.  The Federal Program is ended in 2021-2022.  Other increases recommended are for Band and Choir Uniform Cleaning Fees, which are based upon cleaning costs. The new fee for Band Uniform Cleaning is $21.00, increased from $17.00.  The new fee for Choir Uniform Cleaning is $17.00, increased from $11.00.

Mary Allred moved to approve the 2023-2024 Student Fees schedule as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Annual Superintendent Evaluation – Closed Session

Jed Seward moved to continue to closed session to evaluate the professional competency of an individual whose hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(1)(i), Code of Iowa.  Seconded by Marianne Schlabach.

Roll Call Vote:    Gabrielle Frederick         - yes                      Mary Allred                        - yes

                                Jed Seward                         - yes                      Jeremy Pickard                  - yes

Marianne Schlabach       - yes                      Jake Snider                        - yes

                                Denise Chittick                  - yes                     

Motion carried 7-0.

The Board entered closed session at 7:12 p.m.

The Board returned to open session at 10:11 p.m.

Board Development and Inservice Activities

Nothing was added at this time.

Announcements and Suggestions for Next Agenda

There is only one Board Meeting in May as the Graduation Activities on May 28th are a Board attendance commitment.

The next regular Board meeting will be on Monday, June 12, 2023 at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: K-5 Math Curriculum Review, Superintendent Stone’s compensation package, Review the Joint Statement Policy in Board Policy 302.5,

Board Highlights

  • Agreed it was a great meeting in closed session
  • Appreciated the 5th Grade Fundraiser presentation

Adjournment

The meeting adjourned at 10:15p.m.

 

April 24, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 24, 2023– 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

Public Forum

A group of parents were present to express their concerns about the hire of the new varsity football coach.  Numerous concerns were stated about the process: the hiring of the coach was too quick and not done properly—not enough transparency, ask for the community to be more involved, concern for one coach to be head of two varsity sports back to back.  Other suggestions were made about the process and the long term goals of District athletics.

Hawk Highlight

Superintendent Stone introduced the retiring staff that were present for this recognition.  A total of 7 staff will be retiring at the end of the School Year.  Those not in attendance were Wendy Allen, Joyce Billups, and Nora Kehoe.  Those in attendance were Jill Nisly, Lois Dehogues, Diane Miller, and Melody Black. Colleagues and friends in attendance shared memories and appreciation for the service of the four retirees.  Each retiree was presented with a plaque in recognition of their service to the District.  The Board also expressed their deep appreciation for the commitment to their students and the impact made on so many young people over the years.  There are 88 years of experience encapsulated in the 4 professionals who were honored this evening.  The Board expressed their profound appreciation for their service and the many children’s lives they impacted.

Work Session

Administration Reports and Board Dialogue

The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.

Review of Board Policy 213 Public Participation in Board Meetings

Board Members requested that the Board Policy be reviewed to clarify process and procedure.  The Board talked about the public’s participation in the Public Forum versus/and the agenda items within the Work Session and Business meeting.  A back and forth conversation between the Board and the Public is normally not part of the goal of the policy.  Additionally, it is also noted that a back and forth between persons in the public during the public forum is not acceptable, nor is the mention of specific people.  This includes the President of the Board monitoring statements made for respectfulness and not to attack others or disparage other individuals who may also comment during the meeting.  Agenda items later in the meeting could be judiciously monitored with the recognition that it can become quite subjective.  According to Iowa Code the agenda needs to be public at least 24 hours before the meeting.  Pickard encouraged the Board to review Policy 213.  Frederick asked that the Policy be studied by the Board and reviewed at the first June Board meeting in the Work Session.

Business Meeting

Consent Items

Allred raised the question of choosing the right path for a coach to be head coach of two varsity sports back to back.  She asked for the Varsity Football Coach position to be moved from the Consent Agenda Items.

Gabrielle Frederick moved to approve the following consent items less the Varsity Head Football Coach.  Stone noted also the resignation of Tyler Hotz as Assistant Principal and Activities Direction and the transfer of Nathan Carlson to the 7-12 Activities Director to be housed out of the High School.  This eliminates one Administrative position.  The transfer is reported and is not included for approval as no action is required.

Minutes of Previous Meetings

The minutes of April 10, 2023 and April 18, 2023;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for April 24, 2023 and prepaid bills;

Open Enrollment Requests

Amanda Asby requests Jackson Asby (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year;

Cherisa Martin requests Caleb Martin (Kindergarten) and Miranda Martin (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Mercedes Specht, 4th Grade Teacher, $40,310 per annum;

Contract issued to Marissa Tunning, 8th Grade Science Teacher, $45,523 per annum;

Work Agreement issued to Billy Matiyabo, Jr., Second Shift Custodian, $15.88 per hour;

Resignation of Ron Swartzendruber, Middle School Boys Track, $2,713 per season; effective May 30, 2023;

Resignation of Dylan Walther, High School Girls Wrestling Assistant Coach, $3,877 per season; effective April 19, 2023;

Resignation of Traci Waterhouse, West Elementary School Nurse, $39,175 per annum, effective end of the 2022-2023 School Year;

Resignation of Chad Surom, High School Business Teacher, $70,708 per annum, effective end of the 2022-2023 School Year;

Resignation of Kristene Evans, Middle School Special Education Teacher, $51,383 per annum, effective end of the 2022-2023 School Year;

Resignation of Lauren DiGiorgio, Middle School Band Teacher, $47,244 per annum, effective end of the 2022-2023 School Year;

Resignation of Billy Matiyabo, Bus Driver, $25.92 per hour, effective April 20, 2023;

Resignation of Roy Beachy, Bus Driver, $24.42 per hour, effective end of the 2022-2023 School Year;

Fundraising Requests

Home School Assistance Program, Roots and Shoots, requests approval to raise funds through annual Spring Flower and Plant Sale for sustainability of the program through the purchase of equipment, supplies and improvements to Home School school grounds, outdoor games, and learning/growing opportunities for students and families;

Denise Chittick seconded the consent items.  Motion carried 7-0.

Head Varsity Football Coach

Superintendent Stone and High School Principal Banks made some general comments about the process and the interview committee.  The interview committee provided pros and cons but did not vote as the practice of the community committee is not to vote.  The administration took the input and then made the recommendation to hire.  Included in that consideration is that one person would be the Head Varsity Coach for two back to back sports seasons.  The Board discussed the process and the various positions that the school needs to hire—teachers, coaches, other positions—as all are important.  The item for approval in front of the Board is the contract issued to Daren Lambert, High School Head Football Coach, $4,376 per annum;

Mary Allred moved to hire the Varsity Football Coach as presented.  Jake Snider seconded the motion.  Motion carried 7-0.

Student Learning

First Reading of Board Policy 711.7 School Bus Safety Instruction

Superintendent Stone introduced the need to update Board Policy 711.7, School Bus Safety Instruction.  The first paragraph notes that safety drills need to be conducted at least once per year.  The new regulations are at least two times in a year.  It is recommended that we begin the update process with a passage of the revision on First Reading. 

Marianne Schlabach moved to approve the amendment of Board Policy 711.7 School Bus Safety Instruction on First Reading to change from at least once per year to two times per year.  Mary Allred seconded the motion.    Motion carried 7-0.

Future Problem Solvers Out of State Travel to Nationals

Superintendent Stone noted that 3 students have qualified for the international completion to be held from June 7-11, 2023 in Amherst Massachusetts at the University of Massachusetts.  Board approval is required to travel out of state.  Denise Busch, the Talented and Gifted Program Teacher, will accompany the students.  The Board asked questions for understanding. 

Jed Seward moved to approve the participants, not to exceed 4 students, in the International Future Problem Solvers Competition out of state travel to Amherst Massachusetts on June 7 to 11, 2023.  Jake Snider seconded the motion.    Motion carried 7-0.

Finance

Home School Assistant Program (HSAP) Compensation for 2023-2024

Superintendent Stone, School Business Official Swartzentruber and HSAP Administrator, Rachel Kerns shared the HSAP 2023-2024 Compensation Proposal.  The total increase from 2022-2023 is 2.8%, or $20,959.  While this is less than the 3.2% total package, it takes into consideration that the part-time teachers receive a similar wage raise to other staff in the District.  Included in the proposal is a new Half-Time Teacher at $25,900.  Due to the turnover in staff and change in hours for some existing teachers, the change is less than the new half time teacher.

Jed Seward moved to approve the Home School Assistance Program 2023-2024 wages and packages as presented.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Middle School Roof Replacement Projects

Superintendent Stone drew the Board’s attention to two proposals for roof repairs at the Middle School.  Both proposals are made by DR and C, Inc. who has been working on the District’s roof for a number of years, this includes inspections for deficiencies.  The first proposal is to replace the roof over the Middle School Choir room with a proposed amount of $22,453.00 and an Option 1 for $3,970.00 to increase the R value of the roof.  The second proposal is to replace the roof over the Middle School Choir practice room, office and hallway with a proposed amount of $19,317.00 and an Option 1 for $1,780 to increase the R value of the Roof.  As both proposals exceed $20,000, an approval by the Board to accept the proposals is required.  The Board asked questions for understanding.

Gabrielle Frederick moved to approve the DR and C, Inc. proposals, the first to replace the Middle School Roof over the Choir room with a proposed amount of $22,453.00 and an Option 1 for $3,970.00 for a total project cost of $26,423.00 and second proposal to replace the Middle School Roof over the Choir practice room, office and hallway with a proposed amount of $19,317.00 and an Option 1 for $1,780 for a total project cost of $21,097.00.  Jed Seward seconded the motion.    Motion carried 7-0.

Possible Property Leases for Cell Towers on District Properties

Superintendent Stone, and School Business Official Swartzentruber updated the Board on initial discussions with Arcadia Towers about the possibility of locating 5G telephone towers on School District Property.  5G towers have a range of about 1.5 miles.  Stone and Swartzentruber explored this inquiry that came on March 15th via email where the initial estimate of revenue was $2.7 million revenue dollars over a 30-year term.  A conference call was initiated on March 29th between Stone, Swartzentruber and an Arcadia Towers representative.  After the meeting, Arcadia sent a draft of the Master Marketing Agreement which if signed would provide them with authority to locate tower property options and begin to shop to Carrier companies.  The marketing timeframe could be as much as 5 years from signing with five additional 1-year options to extend the marketing term for a total of $500 to the District.  Additionally, upon Arcadia finding a Carrier company an initial five-year lease of each property would commence with 9 five-year lease extensions for a total of 50 years possible total lease term.  During the term of the leases the District would be eligible to receive 25% of the monthly rent Arcadia would collect from the Carrier leases.  Any towers erected would also be usable by the District and First Responders for communications.

There are a number of reasons the District might consider this proposal.  The tightness of the properties within the towns of Wellman and Kalona is one concern.  However, the length of the terms of the agreements is of greater concern for Stone and Swartzentruber.  The Board discussed the situation and issues giving consideration to the items noted in the minutes, above.

Mary Allred moved not proceed with the Cell Tower Property Leases.  Jake Snider seconded the motion.    Motion carried 7-0.

As a result of the motion, no further action will be taken with Arcadia Towers.

Board Development and Inservice Activities

The May 8th meeting will include a closed session at the end of the meeting to evaluate Superintendent Stone.  The evaluations by all Board Members are due to Board Secretary Swartzentruber on April 28, 2023 at 4 p.m.  Swartzentruber will compile copies for all Board members and Superintendent Stone to review at the close session.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, May 8, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Evaluation of Superintendent Stone in closed session at the end of the meeting; Discussion of Summer Projects; Potential review and approval of the 2023-2024 School Fees.

Board Highlights

  • Frederick appreciated the Board and Public conversations and interactions
  • Chittick appreciated all she has heard about the “Day(s) of Awesomeness”
  • Allred noted the 88 years of service for the 4 teachers recognized tonight

Adjournment

The meeting adjourned at 8:45 p.m.

 

April 18, 2023

 

                                                    Mid-Prairie Community School District                                                       

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 18, 2023 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Jed Seward, Jake Snider.

Board members absent:  Marianne Schlabach.

Staff Present:  Superintendent Brian Stone, High School Principal Chuck Banks, School Business Official/Board Secretary Jeff Swartzentruber,

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

Closed Session

The Board will enter Closed Session as authorized by Iowa Code Section 21.5(1)(a) and 21.5(1) (e) to review and discuss records which are required or authorized by state or federal law to be kept confidential and to conduct a hearing to determine whether to suspend or expel a student—Student A. 

Gabrielle Frederick moved to enter Closed Session by reading the above closed session language.  Denise Chittick seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                                      Mary Allred                        - yes

                          Jed Seward                      - yes                                      Jeremy Pickard                  - yes

                          Marianne Schlabach        - absent                                Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

The Board returned to open session at 7:01 p.m.

Action to Expel Student

Gabrielle Frederick moved to expel Student A as recommended by the Administration, signed by the Superintendent, High School Principal, and the School Board President.  Mary Allred seconded the motion.  Motion carried 6-0.

Adjournment

The meeting adjourned at 7:23 p.m.

April 10, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 10 , 2023 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard (arrived at 7:05 p.m.), Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  Marianne Schlabach, Jeremy Pickard (arrived at 7:05 p.m.)

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

Public Forum

A parent with students in the District talked about some issues for one of their students related to an incident riding the bus. There are concerns about how the situation is handled.

Another parent addressed the Board about a February bus driving incident with their student.  Their student’s teacher was pulled to go drive a school bus and left the student.  She asked the Board and administrators some questions related to the incident.

Hawk Highlight – Georgia Relief Trip

Amy Shalla Special Education Administrator and a student who participated in the trip provided a report of the trip to Georgia during the week of March 20th to volunteer their efforts at rebuilding after the 2023 hurricane—and the tornados that the storm spawned.  A student provided an update about the 15 students who went on the trip in two vans along with staff.  They discussed the projects, skills learned, and impact on the people helped and on the Mid-Prairie participants.  The group spent the entire week at a golf course that had significant clean up needs due insurance issues.  The group spent the entire week helping to clear the golf course of debris.  The group also took some time to enjoy some down time.  The group relationships deepened during the week.  The Board asked questions about the work completed and the relationships built.

BUSINESS MEETING

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 27, 2023;

Finance Report

The Finance Report for March 2023;

Payment of Bills

The bills as listed for April 10, 2023; Prepaid Bills;

Open Enrollment Requests

Brooke Wilson requests Brittney Wilson (Grade 6), attend Mid-Prairie from Columbus Junction Community School District for the 2023-24 School Year;

Chelsea Bell requests Jaiden Lara (Grade 8) and Jaxxon Ball (Grade 1), attend Mid-Prairie from Washington Community School District for the 2023-24 School Year;

Rachael May requests Jace May (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;

Sarah Wilde requests Esther Wilde (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;

Personnel Items

Contract issued to Matt Freel, MS Assistant Soccer Coach, $1,674 per annum;

Contract issued to Kevin Cortum, MS Assistant 8th Grade Boys Track Coach, $1,612 per season;

Contract issued to Frank Slabaugh, MS 0.5 FTE Academic Interventionist, $31,796 per annum;

Contract issued to Taylor Weber, MS 0.5 FTE Academic Interventionist, $27,105 per annum;

Contract issued to Marisa Bieschke, 2nd Grade Teacher, $40,310 per annum;

Contract issued to Madigan Young, MS Art Teacher, $45,523 per annum;

Resignation of Tyler Hotz, HS Assistant Principal and Activities Director, $96,410 per annum; effective end of 2022-2023 School Year;

Resignation of Jill Nisly, HS Paraprofessional, $16.50 per hour, effective end of 2022-2023 School Year;

Resignation of Angie Boyse, HS Junior Varsity Girls Basketball, $3,013 per season, effective March 30, 2023;

Resignation of Gretchen Steffen, HS Head Dance Coach, $2,808.15 per season, effective April 8, 2023;

Resignation of Ashley Streb, HS Assistant Dance Coach, $1,487.76 per season, effective April 8, 2023;

Resignation of Paige Peiffer, MS Volleyball Coach, $2,256 per annum, effective April 8, 2023;

Volunteer Coach

Terra Huber, MS Girls Assistant Track Coach

Fundraising Requests – None were presented

OPN Master Planning and Design Services

Contract for Services with OPN for $38,800 to follow up OPN selection as Architectural Firm for the Facilities Plan work.

Mary Allred seconded the consent items.  Motion carried 5-0.

Finance

6:30PM Public Hearing – 2023-2024 Certified Budget

Board Vice-President Frederick opened the Public Hearing on the Certified Budget for Fiscal Year 2023-2024.  No one spoke.  Vice-President Frederick closed the Public Hearing at 6:33p.m. 

Approve the 2023-2024 Certified Budget

Board Vice-President Frederick asked if there were any questions or further discussion. 

Mary Allred moved to approve 2023-2024 Certified Budget as presented.  Jed Seward seconded the motion.    Motion carried 5-0.

6:40PM Public Hearing – Amend the 2022-2023 Amended Budget

Board Vice-President Frederick opened the Public Hearing on the Amendment to the Certified Budget for Fiscal Year 2022-2023.  No one spoke.  Vice-President Frederick closed the Public Hearing at 6:41p.m. 

Approve the 2022-2023 Certified Budget Amendment

Board Vice-President Frederick asked if there were any questions or further discussion.

Mary Allred moved to approve the 2022-2023 Certified Budget Amendment as presented.  Denise Chittick seconded the motion.    Motion carried 5-0.

28E Agreements for the 2023-2024 School Year

Superintendent Stone directed the Board to the Board Document Site where the 28E Agreements for the 2023-2024 School Year.  We are working to again and continue to share 6 positions with two districts.  This amounts to 18 Operational Sharing student FTEs for $137,430 of additional General Fund Revenue with 21 FTEs being the maximum in any given year.  Two positions are sought for sharing at Lone Tree Schools:  Special Education Director (2) and Transportation Director (4).  Four positions are sought for sharing at Clear Creek Amana Schools:  Buildings and Grounds (4), Human Resources (4), Curriculum Director (2), and Social Worker (2).  If the Board asks the Superintendent to pursue renewal, the President will sign the six agreements and then the signed agreements will go to the two districts.

Jed Seward moved to approve the 28E Agreements—2 to Lone Tree CSD and 4 to Clear Creek Amana CSD for the 2023-2024 School Year as presented.  Mary Allred seconded the motion.  Motion carried 5-0.

Salaries for Principals, Assistant Principals, Directors and Central Office Staff for the 2023-2024 School Year

Superintendent Stone recommends a 3.2% package increase for Principals, Assistant Principals, Directors and Central Office Staff for the 2023-2024 School Year.  This is consistent with the 3.2% package approval for Teachers and Support Staff passed at a March 27, 2023, School Board Meeting.  He shared the documents showing the individual changes.  Two principals receive an experience increase of $2,000 in addition to the 3.2% as has been written into their contracts.  HSAP Administrative Staff and Hourly Teaching Staff raises will be presented for review at the next Board Meeting.  The Board asked questions about the packages and the step increases for two of the administrators.

Jed Seward moved to approve the District Administrators, and Directors wage and package increases of 3.2% for Fiscal Year 2023-2024 as presented.  Denise Chittick seconded the motion.  Motion carried 6-0.

Jake Snider moved to approve the Central Office Staff wage and package increases of 3.2% for Fiscal Year 2023-2024 as presented.  Mary Allred seconded the motion.  Motion carried 5-0.

WORK SESSION

Administrative Reports

The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility. 

The Board asked questions about the student clean up efforts last Thursday and Friday including the number of students and the properties on which the students worked.  Also, there was discussion for projects that are upcoming.

Superintendent Stone shared about the Softball Lights project that it is moving along nicely.  He also shared about the Wrestling Room project.  We originally had $1 million set aside for this project.  Upon review by OPN, the project is estimated to be at $1.8 million.  There are not enough funds to complete the Wrestling Room in the current project.  This will be brought to the Facilities Committee at Wednesday night’s meeting for consideration in the Facilities Plan.

Jeremy Pickard arrived at 7:05 p.m. at the end of this agenda item.

ISFIS 5-Year Projection Discussion with Larry Sigel

Larry Sigel, ISFIS Executive Partner, joined the Board via Zoom Link to discuss some of the key elements of the 5-Year Projections that the District works through each year.  Superintendent Stone introduced the time by noting the need for SBO Swartzentruber and Stone to continuously review the financial outcomes for the District.  The COVID funding ends at the end of FY2023 and the assumptions made on expenses, student growth, and revenue growth are key as the District looks out five years.  Sigel demonstrated how minor assumption changes can impact the outcomes of Unspent Authorized Balances and General Fund Balance.  Staff costs are 75-80% of total General Fund Costs. This means that the balance between numbers of staff and pay to staff are key markers to watch.  The State Legislature funding increases continue at historic lows in a challenging public school climate.  These make the awareness of trends much more crucial in the near term.  The Board discussed the various elements of the trends.

Board Development and Inservice Activities

Superintendent evaluation is currently set for May 15th in closed session if/as requested by the Superintendent.  Wednesday, May 24th at 7pm is suggested as a fall back.  Also, May 8th as part of the regular meeting is also a possibility. Gabby will send an email to the Board to confirm.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 24, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Honor the teacher retirees; and discussion of the Telephone Towers agreement initially researched by Swartzentruber and Stone

Board Highlights

  • Jed Seward appreciated hearing about the number of High School and Middle School students that participated in the tornado clean up;
  • Mary Allred – Appreciated the sharing done by the Student that went on the Georgia trip;
  • Jake Snider – Appreciated seeing the students working together from different groups, coming together during the tornado clean up days;

Adjournment

The meeting adjourned at 8:03 p.m.

 

 

March 27, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 27, 2023 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  Jeremy Pickard.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, and Amy Shalla.

Mary Allred moved to adopt the agenda as with an additional Finance Item on 2023-2024 student computer devices.  Seconded by Jed Seward.  Motion carried 6-0.

 

Public Forum

MPEA thanked the Board for their work and noted that there is a small token of appreciation for each person.

Hawk Highlight – Time was given to recognize two long-time custodians that are retiring during this school year.  Mike TeBockhorst, Lead Custodian at East Elementary, retired on February 28th after 32 years of service.  Gary Dawson, Lead Custodian at the Middle School, will retire on March 31st after 17 years of service.  Colleagues and Board recalled memories and shared stories.  The two men were presented with retirement plaques.  The Board thanked the retirees for their service to the District and to the community.

WORK SESSION

The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.  Superintendent Stone noted some transfers of teachers, especially as it relates to TLC, and Steve Mayer is moving to Lead Custodian at the Middle School.

BUSINESS MEETING

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 27, 2023 and March 20, 2023;

Finance Report

The Finance Report for February 2023;

Payment of Bills

The bills as listed for March 27, 2023 and Prepaid Bills;

Open Enrollment Requests

Angela Herrin requests Hailey Herrin (Grade 8), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;

Christina Walker requests Megan Beasley (Grade 6), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year; Nathan Lavely requests Edward Lavely (Grade 3), attend Mid-Prairie from Iowa City Community School District for the 2023-24 School Year;

Katherine Roth requests Carli Roth (Grade 6), attend Mid-Prairie from WACO Community School District for the 2023-24 School Year;

Melanie King requests Clara Tse (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2023-24 School Year;

David and Christina Diller request Micaiah Diller (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2023-24 School Year;

Andrew Klewin requests Anderson Klewin (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2023-24 School Year;

Deborah Bogart requests Oliver Lee (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2023-24 School Year;

Thomas and Stacey Casey request Evangeline Casey (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;

Abigail Maher requests James Maher (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;

Aaron Stump requests Josephine Stump (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;

Laura Whitmore requests Jane Whitmore (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;

Natalie Witte requests Grace Witte (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;

Rachel Gray requests Hannah Gray (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2023-24 School Year;

Heather Cotner requests Aurora Cotner (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2023-24 School Year;

Callie Whitlow requests Hensley Whitlow (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2023-24 School Year;

Ranee Brokaw requests Olive Brokaw (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2023-24 School Year;

Lynda Halteman requests Ryker Halteman (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2023-24 School Year;

Lucinda Newswanger requests Lorene Newswanger (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from XX Community School District for the 2023-24 School Year;

Vanessa Clark requests Adalina Clark (Grade 4), Nathaniel Clark (Grade 8), and Cayden Day (Grade 11) attend Highland Community School District from Mid-Prairie for the remainder of the 2022-2023 School Year;

Jessica Kelso request Maren O’Leary (Kindergarten) attend Clear Creek Amana Community School District from Mid-Prairie for the 2023-2024 School Year;

Klrah Johnson requests Eliza Johnson (Kindergarten) attend Iowa City Community School District from Mid-Prairie for the 2023-2024 School Year;

Personnel Items

Work Agreement issued to Joe Weber, East Elementary Lead Custodian, $16.78 per hour;

Contract issued to Lexi Stanerson, Third Grade Teacher, $40,003 per annum;

Contract issued to MaKenzie Manz, Kindergarten Teacher, $40,003 per annum;

Contract issued to Mikaela Lunsford, Sixth Grade Science, $45,175 per annum;

Contract issued to Laura Colvin, Sixth Grade Social Studies, $47,934 per annum;

Resignation of Bailey Troyer, Eighth Grade Science, $42,761 per annum, effective End of 2022-2023 School Year;

Resignation of Sarah Roy, Fourth Grade Teacher, $40,003 per annum, effective End of 2022-2023 School Year;

Resignation of Pete Cavanagh, Varsity Head Football Coach, $6,552 per annum, effective March 9, 2023;

Resignation of Nicole Castillo, High School Paraprofessional, $14.70 per hour, effective April 4, 2023;

Resignation of Lois Dehogues, West Elementary Paraprofessional, $14.70 per hour, effective End of 2022-2023 School Year;

Resignation of Shelli Tobin-Stafford, Middle School Paraprofessional, $15.48 per hour, effective End of 2022-2023 School Year;

Volunteer Assistant Coaches Spring of 2023

Melissa Fleming, Middle School Track

Jamie Clark, Middle School Track

Fundraising Requests

Prom Committee requests approval to raise funds through the sale of Prom T-shirts to cover costs for prom supplies;

Boys Basketball Strength and Conditioning requests approval to raise funds through the apparel store for supplies, weight equipment and weight room equipment;

Boys Basketball requests approval to raise funds through a June 5th to 8th youth basketball camp fees and sponsorships to pay for volunteer coach positions, coaching apparel, uniforms, and entry fees;

Jed Seward seconded the consent items.  Motion carried 6-0.

Student Learning

MS Academic Interventionists

Middle School Principal Rob Hruby shared a recommendation to create two half-time positions at the Middle School to focus on delivery of Tier 3 interventions for qualifying students in grades 5 through 8.  The positions were previously funded as part of the TLC funds.  As TLC has been restructured for the 2023-2024 School Year, the funding will come from General Fund.  The Middle School has been designated as a targeted school through ESSA.  These positions become an essential part of a healthy multi-tiered system of support.  The two positions will be paid for out of General Fund.  The Board asked questions for understanding and clarification.

Mary Allred moved to approve the creation of 2 half-time Academic Interventionist positions at Mid-Prairie Middle School.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Finance

Fiscal Year 2024 Certified Budget Presentation

Jeff Swartzentruber, School Business Official (SBO) presented the 2023-2024 Certified Budget Proposal and discussed the process for approving the Certified Budget prior to the normal April 15, 2023 due date—for this year it is May 1, 2023.  The current anticipated levy rate for Fiscal Year 2024 is anticipated to be $13.22 per thousand as compared to $13.22 per thousand for the current Fiscal Year 2023.  The legal documents to continue with the Advanced Debt Service Levy as has been done the last 5 years is in process and anticipated to be completed at this Board meeting.  The Board expressed thanks for the presentation and breakdown of the numbers.  Public Hearings for the Budget need to be set in the subsequent agenda items.

Set the Public Hearing for the 2023-2024 Certified Budget

Superintendent Stone and SBO Swartzentruber recommend a Public Hearing for the proposed 2023-2024 Budget be set for April 10, 2023 at 6:30pm in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Summary for Fiscal 2023-2024 is set to be published in the News upon approval.   

Marianne Schlabach moved to approve the Notice of Public Hearing on the 2023-2024 Proposed Budget for April 10, 2023 at 6:30pm in the Mid-Prairie Central Office Community Room.  Denise Chittick seconded the motion.    Motion carried 6-0.

Set the Public Hearing for the 2022-2023 Amended Budget

Superintendent Stone and SBO Swartzentruber highlighted the Public Hearing document for the amendment of the 2022-2023 School Year Budget.  The area for amendment is the Total Other Expenditures category.  When the original 2022-2023 Certified Budget was submitted, the expenditures for the SAVE Revenue Bonds were not yet known.  An addition of $5,091,953 is proposed to this section bringing the total after amendment to $8,800,000.  While it is believed that the amount will be less than that, a higher amount is requested in order to assure the function area is not exceeded while recognizing the revenue has been received in this fiscal year.  The recommendation for a Public Hearing for the proposed 2022-2023 Budget Amendment be set for April 10, 2023 at 6:40pm in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Amendment for Fiscal 2022-2023 is set to be published in the News upon approval.

Marianne Schlabach moved to approve the Notice of Public Hearing on the 2022-2023 Budget Amendment for April 10, 2023 at 6:40pm in the Mid-Prairie Central Office Community Room.  Denise Chittick seconded the motion.    Motion carried 6-0.

Redemption of General Obligation School Bonds, Series 2014 Resolution

SBO Swartzentruber shared the Resolution as prepared by Ahlers and Cooney for the advanced Debt Service Levy for the 2023-2024 School Year.  This advanced levy will allow the District to pay an additional principal of $825,000 and to shorten the term of the bonds by an additional year, and four years in total since the District began to do the advanced Debt Service Levy in Fiscal Year 2019-2020.  The total early redemption amount is $3,655,000

Marianne Schlabach moved to approve the Resolution for the Advanced Debt Service Levy to pay an additional principal amount of $825,000 in Fiscal Year 2023-2024.  Jed Seward seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                          Jed Seward                      - yes                     Jeremy Pickard                  - absent

                          Marianne Schlabach        - yes                     Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

2023 2024 IBB Wage Negotiations Update

Superintendent Stone noted that the MPEA (teachers) and MPESSA (Hourly Staff) Associations approved the 2023 2024 School Year compensation package proposal of 3.2% at the end of the day on Friday, March 24, 2023.  The summary document used with the IBB in the negotiations steps were shared with the Board to provide additional detail. This is the same total compensation package percentage as approved for the 2022 2023 School Year, although the portion allocated to the insurance benefit package was a larger percentage of the packet.  The package is now recommended to the Board for approval.  The Board asked questions for clarification.

Mary Allred moved to approve the proposed compensation package increase of 3.2% for Teachers and Hourly staff for the 2023 224 School Year as presented.  Jed Seward seconded the motion.    Motion carried 6-0.

2023 2024 Student Computers New Devices

Superintendent Stone noted that the 1:1 device program has a rotation of computer equipment that is purchased on an annual basis in order to keep the computer equipment fresh.  Each year devices are purchased for the incoming 9th Grade class—iPads—at the High School and the incoming 5th Grade—Chromebook—at the Middle School.  The students then use the devices assigned to them during their time in each building.  The devices used by the Senior class and 8th graders are then recycled through a recycler although the devices in better shape may be retained as extras or for use within the elementary schools.  Additionally, there are devices at both elementary schools—all iPads and cases—that need to be replaced.  The new devices needed for the 2023-2024 School Year total $199,804.65 for High School $69,543.50, Middles School $39,312.15, West Elementary $53,154.00, and East Elementary $37,795.00.

Jed Seward moved to approve the purchase of replacement computer devices for the 4 schools for a total of $199,804.65 as presented.  Denise Chittick seconded the motion.  Motion carried 6-0.

Board Development and Inservice Activities

Superintendent Stone is making inquiries to Larry Sigel at ISFIS to meet with the Board about the District’s 5-year projections.  Stone also noted the need to contact your legislators about Senate File 251 and the 5% limitation on administration.  Of the 327 schools in Iowa the average is 10.2% spent on administration.  Administration is defined very broadly to include District Administration, Principals, Counselors, Transportation, Custodial areas.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 10, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Public Hearings for the FY 2024 Certified Budget and the FY2023; and 28E Agreements with Clear Creek Amana and Lone Tree school districts.

Board Highlights

  • Jed Seward like report about the recent KCRG visit to HSAP
  • Denise Chittick liked the upcoming Opening Day Ice Cream celebration at the Middle School
  • Mary Allred enjoyed hearing the stories about the Custodians as we honored them; Marianne Schlabach also echoed this; Gabrielle Frederick also noted her appreciation for the connections made by Custodial staff with the students
  • Jake Snider appreciated Mike TeBockhorst’s song for the Board

Adjournment

The meeting adjourned at 7:59 p.m.

February 27, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 27, 2023– 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  Jeremy Pickard.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Greg Jergens, Rachel Kerns, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Jake Snider.  Motion carried 6-0.  Stone noted that the dates for parent teacher conferences need to be changed due to scheduling conflicts.

Public Forum

A resident of the District and grandfather to a student and graduates, addressed the group about a concern about the teaching of US History and Civics in the school system and the approach taken.  He stressed the importance of “History being taught without biased, then the good, the bad, and ugly of our history will not be tainted.”  He would like to see History and Civics taught as a graduation requirement, a whole year for each.  He also discussed the need for our students to understand their rights as outlined in the Constitution.

A parent of a high school track athlete stated he  is here to hear more about the track and noted he attended the last School Board meeting when Public Hearing for the Track specifications and bid. He asked about the process undertaken since the last Board meeting.  This was explained partially at this time and then in more detail during the Bid agenda item for track.

Hawk Highlight – OPN Architects

Superintendent Stone introduced Carly Weber to provide an update on focus and activities that are being undertaken for the Facilities Plan.  She discussed the Survey that is out and the various ways that it is accessible.

Work Session

Administration Reports and Board Dialogue

The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.

Business Meeting

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 13, 2023;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for February 27, 2023 and prepaid bills;

Open Enrollment Requests

Jacqueline Lucas requests Trennen Lucas (Grade 5) Jordan Zahs (Grade 1) and Weston Zahs (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2023-24 School Year;

Personnel Items

Contract issued to Stacy Cavey, Middle School Girls Track Coach, $2,263 per annum;

Contract Issued to Aaron Fleming, Middle School Head Girls Track Coach, $3,276 per season;

Contract Issued to Cindy Duwa, Bus Driver, $25.92 per hour;

Contract issued to Brody Miller, High School Assistant Baseball Coach, $2,901 per season;

Contract issued to Byron Yoder, High School Assistant Boys Soccer Coach, $2,790 per season;

Contract issued to Maria Schlabaugh, East Elementary Counselor, $45,175 per annum;

Contract issued Kaylyn LeGrand, 5th Grade Teacher, $40,003 per annum;

Contract issued to Lindsey Sivetts, 5th grade Teacher, $50,693 per annum;

Volunteer Assistant Coaches Spring of 2023

Pat Cady, Boys Soccer

Sofia Adams, Boys Soccer

Gary Curtis, Girls Track

Max Mongrello, Golf

Dominic McCain, Golf

Resignation of Diane Miller, 3rd Grade Teacher, $55,043 per annum, effective end of the 2022-2023 School Year;

Resignation of Gary Dawson, Middle School Lead Custodian, $18.65 per hour, effective March 31, 2023;

Fundraising Requests – None presented at this time;

Mary Allred seconded the consent items.  Motion carried 6-0.

Student Learning

Virtual Academy Contract with Total Package Hockey for the 2023 2024 School Year

Superintendent Stone and Virtual Academy Principal Frank Slabaugh presented the contract with a recommendation of approval.  Total Package Hockey Academy (TPH) is a club hockey organization with 16 different sites in the United States and Canada. TPH recruits students to their program to compete in hockey practices and games in a mostly total submersion approach that includes academics as part of the program.  If the contract goes forward TPH works with parents and their students to enroll in the TPH program, which can include boarding students, and does include open enrolling these Iowa resident students into the Mid-Prairie Virtual Academy (MPVA).  It is estimated that this could bring in as many as 20 to 30 students in the first year—doing turf sports in the first year—to the Virtual Academy.  TPH operates their program in multiple states.  MPVA was recommended to TPH by MPVA’s educational service provider, Edmentum.  The Board asked questions for understanding and clarification.

Jed Seward moved to approve contract between MPVA and TPH for the 2023-2024 School Year as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Finance

Accept Bids for Middle School and East Elementary Additions and Renovations Project

Superintendent Stone introduced Tad Morrow of Carl A. Nelson and Company and Abby Tornow of Shive-Hattery Architects to discuss the bid opening for the Middle School and East Elementary Additions and Renovations Project paid for with Revenue Bonds.  There are 9 Bid Packages for the Project.  8 of the Packages received bids.  There was a bid irregularity on Bid Package 7 to which Morrow addressed with the bidder to correct.  He also noted that there were no bids on Package 3, the Masonry package.  Masonry will go out for rebid on March 1st with the bid opening to take place on March 14th. He asked for any questions.  The Board asked questions about the various bid packages and add-ons.  The masonry estimated amount is $1.2million.  HVAC package had one bid and was higher than hoped.  He also discussed the process to get started by April 10th.  Frederick noted the Alternate 1 to pave the fire access road.  The Board discussed the pros and cons of Alternate 1.

Denise Chittick moved to approve the 8 bid packages and projects for the Middle School and East Elementary Additions and Renovations Project as presented without Alternate 1 in the amount of $6,416,474 construction costs.  Mary Allred seconded the motion.    Motion carried 6-0.

Schedule a Special Board Meeting to Review and Potential Acceptance of the Masonry Bid

Superintendent Stone and CANCO’s Morrow stated the need to put a rebid out to the masonry contractors.  The rebid invitations will be sent after tonight’s School Board Meeting.  The Bid Opening meeting is scheduled for Tuesday, March 14, 2023.  Once the Bids are opened, there is a need for the Board to hold a Special Meeting to approve the masonry bid.  It is suggested that the meeting be March 20th or March 21st at 6:00pm with a quorum needing to agree to be present.  The Board directed Stone to set the meeting up for Monday, March 2oth at 6:00p.m. at the Central Office Community Room.

Accept Bids for High School Track Reconstruction Project

Superintendent Stone again asked Tad Morrow of Carl A. Nelson and Company to discuss the High School Track bids, also paid for with Revenue Bonds.  In August of 2021, there was discussion of building of an 8-lane track and at that time it was conceptual.  During that process it was determined that a 6 land track was a better option due to costs and earthwork requirements.  Additional time and effort would be needed to get the project in a position to bid if moved to an eight lane track with hopes for completion in 2023 becoming unrealistic.  It was noted that the current bid scope of the project is for the reconstruction of the current 6 lane track.  The Board discussed the impact and ramifications from a scope and cost perspective.  The project would be started immediately after Graduation Day.

Marianne Schlabach moved to approve the 2 bid packages and project for the High School Track Project in the amount of $471,497.80 of construction costs.  Mary Allred seconded the motion.  Motion carried 6-0.

Post the acceptance of Bid, Morrow noted the Long Jump reconstruction and the scope of those elements and a logo on the high jump pad.  He also noted that he has discussed this with Midwest Track.  He noted that these items could be taken out of contingency should there be any.

Board Policy 405.2 to Determine the 2023-2024 New Teacher Sign-on Bonus Amount and Stipulations

Superintendent Stone noted that the Board is consulted each year to determine if a sign-on bonus is warranted, the amount of such award, and the stipulations used to determine eligibility.  For Fiscal Year 2022-2023, the sign-on amount was set at $5,000 and was to be paid to all new teacher hires.  Stone recommends that the amount for 2023-2024 would not increase the amount for all new teacher hires.  The District continues to find the applicant pool for new teachers is quite low and all teacher roles are hard to fill.

Mary Allred moved to approve a $5,000 sign-on bonus to be paid to all new teacher hires for the 2023-2024 school year in accordance with Board Policy 405.2.  Denise Chittick seconded the motion.    Motion carried 5-0.  Jake Snider abstained from the vote.

WCRF Application Resolution

Superintendent Stone recommends one grant request for the funding round that ends March 12, 2023.  It is the “It’s All About That Bass” request of $40,863 with a total estimated project cost of $55,863.  The project will replace the Sousaphones and Tubas for the Band.  Additional items include new platforms with fasteners are in the grant request to replace current platform configurations.

Denise Chittick moved to approve Resolution 02272301 for the WCRF Grant Application as presented “It’s All About That Bass “Grant for $40,863 on a total estimated project cost of $55,863.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                                     Mary Allred                        - yes

                          Jed Seward                      - yes                                    Jeremy Pickard                  - absent

                          Marianne Schlabach       - yes                                     Jake Snider                        - yes

                          Denise Chittick                - yes

Motion carried 6-0.

Utility Easement Request

Superintendent Stone and School Business Official Swartzentruber introduced the agenda item.  Interstate Power and Light (also known as Alliant Energy) has presented an easement request to create a 10-foot easement along the east property line for the property on the Southside of Highway 22 to the East of the High School.  The easement will be used for crossing the property with electricity by boring underground.  This was one of the two parcels of farm ground property purchased December of 2019.  The Board asked questions for clarification and understanding.

Jake Snider moved to approve the permanent easement with Interstate Power and Light as presented in the document.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Purchase of 12 Passenger Van

Superintendent Stone and School Business Official Swartzentruber introduced the agenda item and directed the Board to the recommendation document prepared by Teresa Hartley, Transportation Director and Cory Evans, Nutrition Director. This van would be used to replace a current 8 passenger van that is proposed to be converted for use as a Nutrition transport van between the High School and West Elementary.  It was found that 2019-2021 used 12 passenger van with 30,000 to 50,000 miles is selling at auction for around $40,000 to $45,000.  A van has been located in Texas that meets the criteria.  Due to the size of the purchase, Board approval is needed.  The Board asked questions for clarification and understanding. 

Denise Chittick moved to approve the purchase of an 11 or 12 used passenger van not to exceed $45,000.  Jake Snider seconded the motion.    Motion carried 6-0.

Board Development and Inservice Activities

Nothing added at this time.

Announcements and Suggestions for Next Agenda

There will be a special Board meeting on March 20, 2021, at 6 p.m. at the Central Office Community Room, as noted earlier within the minutes, to approve the Masonry Bids and the change in High School Parent Teacher Conferences.

Due to Spring Break being the week of March 13 to 17, 2023, the next regular Board meeting will be on Monday, March 27, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Set the 2023-2024 Certified Budget Public Hearing; Report on the Facility Committee planning process and status, Debt Service Pre-levy status,

Board Highlights

  • Mary appreciates the wonderful letters from students on ideas for changes to the District that were provided to the Board
  • Marianne taught Junior Achievement at East Elementary and received great thank you notes
  • Jed likes that the bids are still under budget on the Revenue Bond Projects
  • Denise like that the District now has projects that can be started with Revenue Bond proceeds
  • 262 responses already to the survey for the Facilities Review for the General Obligation Bond review project with OPN
  • Appreciation for the time the Steering Committee has invested in the Facilities planning process

Adjournment

The meeting adjourned at 8:17 p.m.

February 13, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 13, 2023 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Gabrielle Frederick called the meeting to order in because of the leave early/absence of President Jeremy Pickard.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  Jeremy Pickard.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

Public Forum

The Mid-Prairie Golden Hawks Archery Club, an independent and non-school sponsored group that has operated for four years, various coaches spoke about the space needs and positive experiences of their club. Currently, they are set up at the West Chester School gym where 16 students can practice at a time.  The season starts in October and the State meet is in March.  For the current season there are 96 athletes and 12 coaches in the program. The coaches are required to participate with an archery unit in the schools for physical education.  They have a goal of bringing a tournament to the District.  The group wants the Board to be aware of their space needs for practice.  Others, including students, also introduced themselves and discussed aspects of the program.  The ability to participate on a team is one of the significant benefits as many of the participants are not out for other school sponsored teams.

Hawk Highlight – IHSSA State Large Group Speech Contest and All-State Nominations

Christie Meader, High School Speech Coach, and her four All State awarded students, talked about the IHSSA State Large Group Speech Contest and All-State Nominations.  The students touched on the conference competition, district competition, and then the state competition.  District competition is quite rigorous as a One rating makes the competitor eligible for State.  Should a competitor receive two One Ratings, then they are eligible for an All-State Nomination.  Only 5% of students receive an All-State Nomination.  Mid-Prairie has four All State Awardees.  The individual season is now starting.  There 20 participants each for both Large Group and Individual seasons.

WORK SESSION

Administrative Reports in written form were provided to the Board for their review, consideration and questions.  Superintendent Stone noted the reports are for the Board to review with verbal reports not necessarily needed each meeting.  Questions are welcomed and encouraged.

Superintendent Stone reported on the OPN activities including the initial kick-off meeting for the Steering Committee on Thursday, February 9th.  Work is being done on a community survey.  Also, on Friday, February 10th, OPN representatives visited the buildings for an initial walk-through.  The Board asked questions for clarification.  A Community Facilities Committee will be convened soon after the community survey is completed.

BUSINESS MEETING

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 23, 2023;

Finance Report

The Finance Report for January 2023;

Payment of Bills

The bills as listed for February 13, 2023, and Prepaid Bills;

Open Enrollment Requests

Tyler and Amanda Stutsman request Beau Stutsman (Prekindergarten), attend Mid-Prairie from Iowa City Community School District for the 2023-24 School Year;

Amelia Johnston requests Sullivan Johnston (Kindergarten), attend Mid-Prairie from Lone Tree Community School District for the 2023-24 School Year;

Eden O’Connor requests Eamon O’Connor (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2023-24 School Year;

Jessica Cary requests Kaylee Kindred (Grade 8) attend Keota Community School District from Mid-Prairie;

Ross White requests Rylea White (Grade 3) attend Keota Community School District from Mid-Prairie;

Personnel Items

Contract issued to Wyatt Cady, High School Boys Head Soccer Coach, $4,339 per season;

Contract issued to Melanie Steinhart, Middle School Softball Coach, $1,860 per annum;

Contract Issued to Kristan Hunter, TLC Curriculum Leader for 2023-2024; Existing Staff;

Contract Issued to Emily Zehr, TLC West Elementary Instructional Coach 2023-2024; Existing Staff;

Contract Issued to Sarah Ihde, TLC East Elementary Instructional Coach 2023-2024; Existing Staff;

Contract Issued to Erin Cavanagh, TLC High School Instructional Coach 2023-2024; Existing Staff;

Contract Issued to Kelsi TeBockhorst, TLC Middle School Instructional Coach 2023-2024; Existing Staff;

Resignation of Mike TeBockhorst, East Elementary Lead Custodian, $19.45 per hour, effective February 28, 2023;

Resignation of Melody Black, West Elementary Kindergarten Teacher, $65,774 per annum, effective end of 2022-2023 School Year;

Resignation of Emma Brenneman, 6th Grade Science Teacher, $49,314 per annum, effective end of 2022-2023 School Year;

Resignation of Joyce Billups, East Elementary Kindergarten Teacher, $55,043 per annum, effective end of 2022-2023 School Year;

Resignation of Chris Kern, 0.5 FTE High School Physical Education Teacher; $27,416 per annum, effective end of 2022-2023 School Year;

Resignation of Jamie Clark, Middle School Track Coach, $2,217 per season, effective January 27, 2023;

Fundraising Requests - None presented for approval;

Mary Allred seconded the consent items.  Motion carried 6-0.

Student Learning

Proposed 2023-2024 School Calendar)

Superintendent Stone presented the recommended 2023-2024 School Calendar to the Board for their consideration.  The Interest Based Committee has worked through the process of the calendar over the past few weeks.  The Calendar contains 1,115 instructional hours, compared to the State minimum of 1,080 hours.  Stone asked Board members Chittick and Seward to comment on the process and any observations they might have for the full Board.  It was noted the Parent Teacher Conferences are on the same night.  Also, the Wednesday before Thanksgiving is the additional day off rather than the Monday after Thanksgiving. 

Marianne Schlabach moved to approve the 2023-2024 School Calendar as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

Student Trip Out of State

Amy Shalla, Special Education Administrator, shared the Proposal from Matt Freel, Behavioral Interventionist.  Freel requests permission to lead a small group of High School Students to Griffin, Georgia to assist with disaster recovery efforts.  The group would consist of 15 students and supervisory adults traveling to Georgia during the week of March 20th, which is the week after Spring Break week.  The trip is funded with Title IV funds, a grant from Fund for Academic Excellence, and private donations.  The group will be partnering with UMCOR.  Mid-Prairie has partnered with UMCOR from four years ago when Freel led a group to Tampa, Florida after hurricane Irma.   The Board asked questions for clarification and understanding.

Jake Snider moved to approve the trip to Griffin, Georgia for students and staff to travel out of the state of Iowa in the Week of March 20, 2023.  Denise Chittick seconded the motion.  Motion carried 6-0.

Second Reading, School Board Policy 505.5, Graduation Requirement Policy

Vice President Frederick noted the Policy had passed the First Reading on January 24, 2023.  No changes have been proposed from the First Reading.  A request for any additional comments or discussion by the Board was made.  Board member Snider expressed some reservation for the lack of foreign language.  He also expressed concerns about the Math third credit class and Algebra II.  Principal Banks responded to both concerns constructively.  Foreign language will continue to be reviewed.  Also, the State is moving toward requiring Algebra II for high school students.  Board members discussed the flexibility and continued movement and improvement to the plan and policy currently on the table.  Vice President asked for a motion to pass Board Policy 505.5 Graduation Requirements on Second Reading. 

Marianne Schlabach made the motion to approve on Second Reading of Board Policy 505.5, Graduation Requirement Policy as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Finance

Flexibility Account Spending Resolution

Superintendent Stone and Business Manager Swartzentruber noted that the Flexibility Transfer Account Resolution was passed at the January 23, 2023 Board Meeting.  The resolution passed allowed for the transfer of $252,034.80 from Home School Assistance Program to the Flexibility Account.  A resolution is also required to approve the spending and spending plan for the funds transferred to the Flexibility Account. 

Marianne Schlabach moved to approve Resolution 021323 Directing Expenditures from the Flexibility Fund and read pertinent parts of the resolution. Jed Seward seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                          Jed Seward                      - yes                      Jeremy Pickard                  - absent

                          Marianne Schlabach        - yes                      Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Certified Budget Hearing and Presentation Schedule Options

School Business Official Swartzentruber shared the scheduling handout for the Certified Budget for Fiscal Year 2023-2024.  Due to the Board’s meeting schedule and to the ongoing actions with the State Legislature and Governor, there is some ambiguity as to how and when the 2023 2024 Certified Budget Information will be finalized.  Based on those issues, the Certified Budget is due either April 17, 2023 or May 1, 2023.  Public Hearing dates to be set and posted could be a bit complicated.  There are three options.  While we may aim for the first one, the budget presentation may be made on the night of the Public Hearing and be the same date for Board Action to approve.  The Board asked questions for understanding and clarification.

Public Hearing at 7:00 P.M. for the Middle School and East Elementary School Additions and Renovations

Vice President Gabrielle Frederick opened the Hearing at 7:00 p.m. for public comment on the additions and renovations for the Middle School and the East Elementary School using the proceeds from Revenue Bonds.  It is noted that bids on the projects will be opened on Wednesday, February 22, 2023 at 2 p.m. in the Central Office Community Room.  No one spoke.  Frederick closed the public hearing at 7:01 p.m.

Public Hearing at 7:10 P.M. for the High School Track Reconstruction

Vice President Gabrielle Frederick opened the Hearing at 7:10 p.m. for public comment on the reconstruction of the High School Track.  It is noted that bids on the projects will be opened on Wednesday, February 22, 2023 at 2 p.m. in the Central Office Community Room.  A group of parents and coaches were present for the Public Hearing.  Concerns were expressed about the timing of the project—there were impressions that it would be done before this track season.  Questions were asked about the current timeline.  Frustrations for the timing were expressed by others in the group including injury history and also six-lane versus eight-lane sizing—where conference, Districts can be hosted, as well as economic benefit.  Also, the shot and discuss throwing circles need attention.  The Board acknowledged the concerns presented.  The Board directed Superintendent Stone to have a conversation with Tad Morrow of Carl A. Nelson Company on the concept of the eight-lane track. The Board thanked the group for their input on this process.  Frederick closed the public hearing at 8:00 p.m.

Board Development and Inservice Activities

Nothing added at this time.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, February 27, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Approval of the bids for the Middle School and East Elementary Additions and Renovations and High School Track Reconstruction Projects; and WCRF Grant Application Resolution for Fine Arts Boosters and possible Middle School Library project submittals.

Board Highlights

  • Appreciate Jed’s statements about caring for our students during the Track Public Forum
  • Archery in the Public Forum was appreciated as were the Large Group Speech Group that went to State and both of these groups’ success individuals; especially when the Archery participants that have never been part of a team;
  • The passion that SBO Swartzentruber’s puts into the paperwork and processes for the District;

Adjournment

The meeting adjourned at 8:16 p.m.

January 23, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 23, 2023– 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider (arrived at 6:19 p.m.).

Board members absent:  Jake Snider (arrived at 6:19 p.m.).

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 6-0.

Public Forum

No one spoke.

Hawk Highlight – Caedyn Huston, Mid-Prairie 8th Grade Student

Caedyn Huston shared of his interest and involvement in Civil War history, and participation in Civil War Re-enactment exercises.

Jake Snider arrived during the above agenda item at 6:19 p.m.

Hawk Highlight 2 – Board Appreciation Month

Superintendent Stone made comments of thanks to the Board as January is Board Appreciation Month.  The Administrative team handed out cards and cake for the Board.  Each Board member also received a gift of thanks from the Administrative team.  A cake was served to celebrate our Board.

Work Session

Administration Reports and Board Dialogue

The Board and Administrators discussed the new report format and the items shared by each Administrator about their areas of responsibility.  Superintendent Stone introduced the new reports as a snapshot of what has happened in each building.

Business Meeting

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 9, 2023; and January 18, 2023;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for January 23, 223, and prepaid bills;

Open Enrollment Requests

Michael & Kyle Jenn request Jase Jenn (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2023-24 School Year;

Stephanie Seylar requests Emmalyn Seylar (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;

Jenni Panosh requests Delainey Markt Grade 7, and Paisley Shuey (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Cedar Rapids Community School District for the 2022-23 School Year;

Blade and Derek Gehrke request Charleston Gehrke (Grade 4) and Elijah Gehrke (Grade 5) attend Mid-Prairie’s Home School Assistance Program from College Community School District for the 2022-23 School Year;

Personnel Items

Work Agreement issued to Mike Ferguson, West Elementary Lead Custodian, $16.78 per hour;

Resignation of Shelby Cook, Middle School Paraprofessional, $14.70 per hour, effective 1/30/2023;

Resignation of Tina Hernandez-Zudell, Middle School 5th Grade Teacher, $70,708 per annum, effective the end of the 2022-2023 School Year;

Resignation of Michelle Bessman, Middle School 5th Grade Teacher, $70,708 per annum, effective the end of the 2022-2023 School Year;

Resignation of Wendy Caszatt-Allen, Middle School 5th Grade Teacher, $70,973 per annum, effective the end of the 2022-2023 School Year;

Resignation of Mikayla Ulin, Middle School Art Teacher, $41,382 per annum, effective the end of the 2022-2023 School Year;

Resignation of Nora Kehoe, East Elementary Counselor, $70,927 per annum, effective the end of the 2022-2023 School Year;

Resignation of Karalee Smith, K-12 ELL Teacher; $49,314 per annum, effective the end of the 2022-2023 School Year;

Fundraising Requests

The Dance Team requests approval to raise funds through the mailing of sponsorship letters from February 20th to March 10th to raise funds for uniforms, poms, choreography fees, accessories and team items;

The Dance Team requests approval to raise funds through the April 8 Dance Team day—camp and performance to raise funds for uniforms, poms, choreography fees, accessories and team items;

Marianne Schlabach seconded the consent items.  Motion carried 7-0.

Finance

Set a Public Hearing for the Middle School and East Elementary School Additions and Renovations

Superintendent Stone and Tad Marrow of Carl A. Nelson Company noted that a public hearing needs to be set to for public comment on the plans and specifications for the Middle School and East Elementary School Additions and Renovations.  The proposed date and time on the Public Hearing Document is    February 13, 2023 at 7:00 p.m. in the Mid-Prairie Central Office Community Room.

Gabrielle Frederick moved to set the Public Hearing for the Middle School and East Elementary Additions and Renovations for February 13, 2023 at 7:00 p.m. in the Mid-Prairie Central Office Community Room.  Denise Chittick seconded the motion.    Motion carried 7-0.

Set a Public Hearing for the High School Track Reconstruction

Superintendent Stone and Tad Marrow of Carl A. Nelson Company noted that a public hearing needs to be set to for public comment on the plans and specifications for the High School Track Reconstruction.  The proposed date and time on the Public Hearing Document is February 13, 2023 at 7:10 p.m. in the Mid-Prairie Central Office Community Room.

Mary Allred moved to set the Public Hearing for the High School Track Reconstruction.  The proposed date and time on the Public Hearing Document is February 13, 2023 at 7:10 p.m. in the Mid-Prairie Central Office Community Room.  Jake Snider seconded the motion.    Motion carried 7-0.

After the setting of the Public Hearings, Tad Morrow from Carl A. Nelson and Company shared an updated Construction estimate based upon the Construction Drawings and Specifications to be used for the Bid Packages. There were very minor changes to costs.  The Board asked questions of Tad Morrow and of representatives of Shive-Hattery who were also present for this portion of the meeting.

Incentive to Attract New Bus Drivers

Superintendent Stone and Business Manager Swartzentruber shared the recommendation to increase the Bus Driver referral and incentive from $500 to each party—after the driver drives three times--to $1,000 for the referral source—paid half at the first pay of the driver and the second half after the new driver has driven a minimum of 10 times with the referral source being an employee of the district or a community member.  The new driver incentive amount is between $1,000 and $2.000 to the new bus driver—with the first half to be paid at the first pay period the driver drives; second half to be one calendar year after the first payment if the driver is still working for the District.  The incentive is in place until the Superintendent and the Transportation Director determine the driver roster is adequate.  The Board asked questions for clarification and understanding.

Gabrielle Frederick moved to approve the new incentive amounts and terms as recommended with the increased amounts and terms, above.  Jake Snider seconded the motion.    Motion carried 7-0.

Hiring a New Architect

Superintendent Stone noted that OPN is the recommended choice to be the new Architectural firm.  He commented on the interview process and his appreciation for the effort of the Board in the interviews and evaluation of the finalist candidate.

Gabrielle Frederick moved to approve the selection   Denise Chittick seconded the motion.  Motion carried 7-0.

7:15 p.m. Public Hearing for the Flexibility Transfer of HSAP Funds

President Pickard opened the Public Hearing at 7:15 p.m. on the proposed transfer of $252,049.80 proposed transfer of funds from the Home School Assistance Fund Balance at June 30, 2022, to the Flexibility Account.  No one from the public spoke (last year was $259,000).  He closed the Public Hearing at 7:16 p.m.

Fund Transfer to Flexibility Account

President Pickard asked for a motion to approve the Flexibility Account Transfer Resolution. 

Gabrielle Frederick moved to approve Resolution 012322 Flexibility Fund Transfer from the Home School Assistance Program Fund Balance to the Flexibility Account in the amount of $252,034.80 and read pertinent parts of the Resolution.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                          Jed Seward                      - yes                      Jeremy Pickard                  - yes

                          Marianne Schlabach        - yes                      Jake Snider                        - yes

                          Denise Chittick                 - yes

Motion carried 7-0.

Student Learning

First Reading, School Board Policy 505.5, Graduation Requirement Policy

High School Principal Chuck Banks presented their recommendation of a change to Board Policy 505.5 Graduation requirements.  The proposed changes remove the three graduation lanes and distinction between buildings attended.  Additionally, there is a change from the two year requirement to a one year requirement for the type of diploma earned—High School, HSAP, Alternative Center.  The change in credit expectations have been simplified for the different buildings. The expectations of students do not change as the rigor remains at a very high level.  The Board asked questions for clarification and understanding on the requirements and elements of accreditation.

Jed Seward made the motion to approve on First Reading of Board Policy 505.5, Graduation Requirement Policy as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Board Development and Inservice Activities

President Pickard noted the legislative discussions on vouchers.  This will be on both floors this week.

Mary Allred asked about trades classes offered at the High School level.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, February 13, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Public Hearings for the Middle School and Elementary School Additions and Renovations, and High School Track Reconstruction; Second Reading of Board Policy 505.5; Update on Architectural Firm process and timeline; WCRF Grant Application Resolution for Fine Arts Boosters; 2023-2024 School Calendar; Flexibility Fund Spending Resolution; and A discussion on trades classes at the High School.

Board Highlights – No Highlights shared.

Adjournment

The meeting adjourned at 7:35 p.m.

 

January 18, 2023

Mid-Prairie Community School District      

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 18, 2023 – 4:20 p.m.

www.mid-prairie.k12.ia.us

Vice President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jed Seward (arrived at 4:25 p.m.), Jake Snider.

Board members absent:  Jeremy Pickard and Jed Seward (arrived at 4:25 p.m.).

Staff Present:  Superintendent Brian Stone, Business Manager/Board Secretary Jeff Swartzentruber, Rob Hruby, and Greg Jergens

Mary Allred moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 6-0.

Work Session

Administrator and Board Dialogue

Superintendent Stone invited Tad Morrow of Carl A Nelson and Company to make some opening remarks about the interviews of the finalist for the District’s Architectural firm.

Jed Seward arrived during this portion of the meeting.

CLOSED SESSION

Board Vice President Gabrielle Frederick noted that the Board will enter closed session to discuss and evaluate the initial Architectural Request for Qualifications.  Vice President Frederick asked for a motion to enter closed session as provided in 21.5 i. To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. 

Marianne Schlabach moved for the Board to enter into closed as provided in 21.5 i. To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                                      Mary Allred                        - yes

                          Jed Seward                      - yes                                      Jeremy Pickard                 - absent

                          Marianne Schlabach         - yes                                      Jake Snider                       - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

The Board entered Closed Session at 4:27 p.m.

The Board exited Closed Session at 9:38 p.m.

Adjournment

The meeting adjourned at 9:40 p.m.

January 9, 2023

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 9, 2023 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  Jeremy Pickard.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Jed Seward.  Motion carried 6-0.

BUSINESS MEETING

Public Forum– 6:18p.m.

No one spoke.

Hawk Highlight – MP West Elementary 4th Grade Team

The 4th Grade Teachers from West Elementary came to discuss items they have been working on in their Professional Learning Community (PLC) and their focus on What I Need (WIN) group initiatives.  There is constant review of test scores and evaluation of progress of students.  Rotations take place very 4 to 6 weeks and results in a very fluid situation for the students.  Now looking at how to add enrichment activities for students as they progress through their materials and educational goals.  The students seem to appreciate and thrive in this environment and look forward to WIN and the individual focus time.  There has been success in Reading that now has been expanded to Math.  Superintendent Stone noted the process and progress using the data and implementing strategies for their students.  West Elementary Principal, Robin Foster, expressed her appreciation for the team and how it has been built on trust of each other. The Board expressed appreciation for the work.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of December 12, 2022;

Finance Report

The Finance Report for December 2022;

Payment of Bills

The bills as listed for January 9, 2023; Prepaid Bills;

Open Enrollment Requests

Jedric and Jessica Miller request Stavia Miller (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Brian and Rachel Bartachek request Jordan Bartachek (Grade 9), Quinn Bartachek (Grade 4) and Serena Bartachek (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Montezuma Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Aaron Coghlan, 8th Grade Boys Basketball Assistant Coach, $1,859.70 per annum;

Contract issued to Ron Swartzendruber, 7th Grade Boys Basketball Assistant Coach, $2,340.12 per annum;

Contract issued to Melissa Rediger, Professional Partner, $500.00 per annum;

Resignation of Pat Cady, High School Boys Head Soccer Coach, $6,552.00 per Season, effective December 16, 2022;

Fundraising Requests

FCCLA requests approval to raise funds through the sale of Strawberries from February 1st to 15th for use in their community, student body, and leadership projects for this school year and next school year;

FCCLA requests approval to raise funds through hosting the Mid-Prairie Mini Dance Marathon and the sale of t-shirts from February 1st to 15th for children and families experiencing childhood cancer by sending donations to the U of I Dance Marathon;

Appointment of Level 1 Investigators

The Principals are appointed as Level I Investigators – Amy Shalla, Rachel Kerns, Robin Foster, Rob Hruby, Greg Jergens, Chuck Banks, and Frank Slabaugh are named.  Superintendent Stone is appointed as the First Alternate to the Level I Investigators.

Mary Allred seconded the consent items.  Motion carried 6-0.

School Finance

Set a Public Hearing for the Flexibility Transfer of HSAP Funds

Business Manager Swartzentruber noted that a Public Hearing for the transfer of Flexibility Funds from the Home School Assistance Program to the General Fund needs to be set.  The amount to be transferred from the Home School Assistance Program is $252,034.80.  These are unspent funds available after the HSAP has completed the program expenditures for the prior year.  The Public Hearing is proposed for Monday, January 23, 2023 at 7:15 p.m. in the Mid-Prairie Central Office Community Room. 

Marianne Schlabach moved to set the Public Hearing on Flexibility Fund Transfer for January 23, 2023 at 7:15 p.m. in the Mid-Prairie Central Office Community Room.  Denise Chittick seconded the motion.    Motion carried 6-0.

Determine Incentive for Early Resignation of Licensed Employees

Superintendent Stone proposes amounts for 2022-2023 Fiscal Year with Board Policy 407.1 as follows: for the third Friday in February, $2,000 and by the third Friday in March, $1,000.  The Board discussed the amounts proposed and asked additional questions for clarification.

Marianne Schlabach moved to approve the amount of $2,000 as the incentive for the Third Friday in February and the amount of $1,000 as the incentive before the third Friday in March in Fiscal Year 2022-2023.  Jake Snider seconded the motion.    Motion carried 6-0.

Student Learning

Second Reading of Board Policy 507.9 Cardiac Emergency Response Plan/Automatic External Defibrillator (AED)

Vice President Frederick and Superintendent Stone reminded the Board that Board Policy 507.9 was approved on First Reading at the December 12, 2022, School Board Reading.  She/He/They asked if there were any questions on the proposed language as written.  Hearing none, it is recommended that the revised policy be considered for approval on Second Reading. 

Denise Chittick moved to approve Board Policy 507.9 Cardiac Emergency Response Plan/Automatic External Defibrillator (AED) on Second Reading as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

SBRC Request for Additional Allowable Growth for At-Risk & Drop-Out Prevention Program

Superintendent Stone introduced the annual resolution for consideration.  The request is for Modified Supplemental Aid for 2023-2024 Dropout Prevention Program of $253,630.00 to implement the At-Risk and Dropout Prevention program plans.  The local match component is $84,543.  It is recommended that the Board pass this resolution prior to the January 15, 2022 deadline.

Marianne Schlabach moved to approve the resolution by reading Resolution 01092301 for Additional Allowable Growth for Modified Supplemental Aid of $253,630.00 for implementation of the 2023-2024 School Year At-Risk and Dropout Prevention program plans.  Jew Seward seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                                      Mary Allred                        - yes

                          Jed Seward                      - yes                                     Jeremy Pickard                  - absent

                          Marianne Schlabach        - yes                                     Jake Snider                        - yes

                          Denise Chittick                 - yes

Motion carried 6-0.

Work Session

Administration and Board Dialogue

Superintendent Stone discussed the High School Track Project and the current budget and changes in some of the specifications.  Stone also invited Tad Morrow of Carl A. Nelson and Company to the potential changed scope of the High School Track Project.

The Board took a 15 minute break before action was taken to go to Closed Session.

CLOSED SESSION

Board Vice President Gabrielle Frederick noted that the Board will enter closed session to discuss and evaluate the initial Architectural Request for Qualifications.  Vice President Frederick asked for a motion to enter closed session as provided in 21.5 i. To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. 

Marianne Schlabach moved for the Board to enter into closed as provided in 21.5 i. To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.  Jed Seward seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                                      Mary Allred                        - yes

                          Jed Seward                      - yes                                     Jeremy Pickard                  - absent

                          Marianne Schlabach        - yes                                     Jake Snider                        - yes

                          Denise Chittick                 - yes

Motion carried 6-0.

The Board entered Closed Session at 7:26 p.m.

The Board exited Closed Session at 8:25 p.m.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 23, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Public Hearing for the Flexibility Transfer of HSAP funds at 7:15 pm.; Set a Public Hearing on the Middle School, East Elementary, and High School Track Construction specifications;

Board Highlights

  • Communication around the Board Table at tonight’s session was a highlight

Adjournment

The meeting adjourned at 8:27 p.m.

December 12, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

December 12, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  None.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Amy Shalla, and Frank Slabaugh.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Mary Allred. 

Gabrielle Frederick moved to redact 5C – Paraprofessional Recommendation for West Elementary on the agenda.  Jed Seward seconded the amendment.  Motion Carried 7-0.

Motion to accept the agenda as amended was voted upon.  Motion Carried 7-0.

WORK SESSION

Hawk Highlight

Elsa Schmidt and FFA students highlighted their trip to National Convention in Indianapolis, Indiana from October 26th to October 29th at Lucas Oil Stadium.  They traveled with West Branch FFA.  There were side trips as well.  They visited a dairy farm prior to the opening session.  After the opening session they visited two Indiana colleges to learn about their programs.  They also attended the FFA Expo and Career Show.  They experienced the World’s Toughest Rodeo.  A highlight was David Murry receiving his FFA American Degree.  He is the 27th member of Mid-Prairie FFA to receive this degree and is one year removed from high school.  The students expressed thanks for the opportunity to attend.  The Board asked questions for clarification and expansion of understanding.  There are currently about 65 FFA Members attending Mid-Prairie.

Board Member and Administrator Dialogue

The Administrators shared updates.  Amy Shalla shared about the Christmas gift drive for Mid-Prairie families that applied through HACAP. Rob Hruby shared about the Middle School’s Iowa Scorecard receiving a high rating.  However, there is one area/grouping that is identified as “targeted” for assistance.  They are looking forward to addressing this area.  Greg Jergens shared the K-5 grades are piloting new math curriculum.  Noted the buildings are enjoying the holiday festivities and focus.  Frank Slabaugh noted the Virtual Academy is currently serving 25 students.  Additionally, HSAP students are taking Chemistry as well as a few High School students for some course offerings that do not fit their schedules.  The company that Virtual Academy uses for services has asked to highlight Mid-Prairie and the approach taken for Virtual Academy.  Chuck Banks has been working with a Staff Council on graduation requirements and hope to have a recommendation for the Board in January.  He is very proud of the work that has been accomplished.  Gabrielle Frederick stated how proud of our elementary school staff and their work on curriculum, especially the Math nights at both elementary buildings where 203 families attended.  Robin Foster noted the PLC work that the building teams have been doing together and the progress that has been made to date.  While there is still work to be done, the dynamics in the buildings has been exciting.  Brian Stone noted how impressed he is with the Administration Team as they have been working on the PLC activities within the buildings.  He would like to share this with the Board the happenings within the teams and the accomplishments that continue to develop.  Stone also distributed the emergency preparedness flipcharts to each of the buildings.  Stone shared that he is on the IHSAA Board as the Southeast Iowa Representative.  Jeff Swartzentruber reported that the two new school buses were delivered on Friday, December 9th.  These buses are equipped with cargo holds and will replace the current cargo buses.

Facility Planning Update

Superintendent Stone shared the update.  A Facilities Planning Committee group is in the process of being formed.  Stone also discussed the Architectural Request for Qualifications process and the timeline for the Architectural Firm Search.  The timeline include the January 9, 2023, Board Meeting where the firms are paired down the 3 to 4 finalist firms.  Following that the January 18, 2023 session would be for interviewing the finalist firms.  The questions were:  1) Who would be included from Board and Administrative Team; 2) It is a full Board participation on January 9, 2023, and then January 18, 2023 starting at 4:30 p.m., alone or with Administrative Team and potentially others?  The Board discussed the questions.  These would be in closed session.  Three members volunteered to represent the Board – Jake Snider, Jed Seward, and Jeremy Pickard, with Gabrielle Frederick a possible addition in lieu of the entire Board participating.  There would also be other staff involved in the process.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 28, 2022;

Finance Report

The Finance Report for November 2022;

Payment of Bills

The bills as listed for December 12, 2022, and Prepaid Bills;

Open Enrollment Requests

Nolan and Kim Decker request Tristan Decker (Grade 9), attend Mid-Prairie from English Valleys Community School District for the 2022-23 School Year;

Nate and Deb Carlson request Dempsey Carlson (Grade 5) and Harlynn Carlson (Grade 3), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Personnel Items

Resignation of Jordan Tebockhorst, West Elementary Lead Custodian, $18.56 per hour, effective December 15, 2022;

Volunteer Coaches for Winter of 2022

Vinnie Bowlin, High School Boys Wrestling Assistant Coach, $-0- to be paid;

Justin Garvey, High Schools Girls Wrestling Assistant Coach, $-0- to be paid;

Fundraising Requests

Mid-Prairie Student Boosters requests approval to raise funds through a Trivia Night, Open Gym Childcare with FCCLA students on February 11, 2023, with funds raised to enhance the PK-12th Grade Student Educational Experiences;

Mid-Prairie Student Boosters requests approval to raise funds through an online fundraiser via contact of friends and families for donations from January 23 to February 10, 2023, with funds raised to enhance the PK-12th Grade Student Educational Experiences and provide a “day of awareness;

Marianne Schlabach seconded the consent items.  Motion carried 7-0.

Finance

Second Reading of School Board Policy 802.4 Fixed Assets

Board President Pickard asked for any questions from the Board with regard to the policy.  There were none.

Jed Seward moved to approve School Board Policy 802.4 Fixed Assets on Second Reading as presented.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Second Reading of School Board Policy 708 Care, Maintenance and Disposal of School District Records

Board President Pickard asked for any questions from the Board with regard to the policy.  There were none.

Mary Allred moved to approve School Board Policy 708 Care, Maintenance and Disposal of School District Records on Second Reading as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Budget Guarantee Resolution for FY2023-2024

Business Manager Swartzentruber provided the Regular Program Budget Adjustment Resolution #121222 and recommended approval of the resolution.  Due to the District’s Resident Student Count on October 1, 2022, reported as 30.60 students down from the previous October 1, 2021 Student Count, it is very likely that increased funding by the State of Iowa for schools will not meet last year’s budget funding.  The resolution allows for the District to receive at least 101% of the 2022-2023 Fiscal Year Revenue. Open Enrolled In students were up 29.60 students from the October 1, 2021 Student Count. While this offset is encouraging, the funds from Open Enrolled Students come from semi-annual bills to the districts from which the Open Enrolled In students come. 

Gabrielle Frederick moved to approve Resolution #121222 Regular Program Budget Adjustment as presented.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                           Jed Seward                     - yes                      Jeremy Pickard                  - yes

                           Marianne Schlabach       - yes                      Jake Snider                        - yes

                           Denise Chittick                - yes

Motion carried 7-0.

Student Learning

Review RFP for the architect search process

Superintendent Stone and Tad Morrow of Carl A. Nelson Company reviewed the current Request for Qualifications document to be sent to architectural firms as part of the process of reviewing the next steps of the Long-term Plan currently in development.  The document, while in draft form, would be sent to 7 to 10 firms.  It was noted that this is part of the due diligence process and to be consistent in our approach.  The subset of the Board and appointed group will winnow the list down to 3 or 4 firms that would be contacted for interviews as noted during the Work Session Facilities Update.  The process is to make it about the most qualified firm that includes a number of criteria where fees are a part of the process but not the most important deciding factor.

Denise Chittick moved to approve the Request for Qualifications Process as presented in the search for an Architectural Firm.  Jake Snider seconded the motion.    Motion carried 7-0.

First Reading of Board Policy 507.9 Cardiac Emergency Response Plan/Automatic External Defibrillator (AED)

Superintendent Stone outlined the need to revise and update Policy 507.9.  Training requirements are being strengthened within the policy.  The Board asked questions for clarification and understanding.  It is recommended that the revised policy be considered for approval on First Reading. 

Mary Allred moved to approve Board Policy 507.9 Cardiac Emergency Response Plan/Automatic External Defibrillator (AED) on First Reading as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Closed Session

Board President Pickard noted that the Board needs to enter closed session to discuss the purchase or sale of a particular real estate parcel.  President Pickard asked for a motion to enter closed session.

Gabrielle Frederick moved for the Board to enter to closed session as provided in section 21.5(l)(i) of the open meetings law to discuss the purchase or sale of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay or lower the price the board would receive for that property.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                          Jed Seward                      - yes                      Jeremy Pickard                  - yes

                          Marianne Schlabach        - yes                      Jake Snider                        - yes

                          Denise Chittick                 - yes

Motion carried 7-0.

The Board entered Closed Session at 7:17 p.m.

The Board exited Closed Session at 7:32 p.m.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 9, 2023, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Second Reading 507.9; Set a Public Hearing on the Flexibility Account Transfer; and Set a Public Hearing for the Specifications and Bid Process to let bids for the East Elementary, Middle School, and High School Track additions and renovations.

Board Highlights

  • The Board took a Holiday Greeting video at the end of the meeting.

Adjournment

The meeting adjourned at 7:36 p.m.

November 28, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 28, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider (arrived at 6:19 p.m.).

Board members absent:  Jake Snider (arrived at 6:19 p.m.).

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Greg Jergens, Rachel Kerns, and Amy Shalla.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

WORK SESSION

Hawk Highlight

Superintendent Stone introduced the Care Solace Program for School Communities and discussed the use of the program within the District.  This is a mental health initiative, service, program to assist our students in getting help for various social and emotional issues in an around the clock application.  The program will be funded with Title IVA Funds.  The Board looks forward reports on the program.

Board Member Dialogue with Iowa Legislators

President Pickard welcomed Iowa Legislators Heather Hora and Dawn Driscoll to the meeting.  He expressed appreciation for their willingness to serve the District constituents.  Both Driscoll and Hora introduced themselves and their respective roles in the legislature.  The Board and administrators, Hora, and Driscoll then engaged in a discussion of legislative issues of concern for the District.  Items discussed included the school voucher program, teacher retention issues, apprenticeship programs for teachers—paraprofessionals to teachers—and students, especially the trades for the students.  They encouraged folks to reach out at any time to give feedback and to ask questions.

Jake Snider arrived during this agenda item at 6:19 p.m.

Facility Planning Discussion

The Board continued discussions on the Long-term Facilities Plan and began to prioritize the projects identified to date.  Some preliminary costing was shared by Superintendent Stone using the priorities list.  He shared two initial scenarios for the Board to review and discuss and explained it further as phases. There was discussion on the approach to projects and the longer or shorter terms on bonds.  It is recognized that the needs do tend to change rapidly.  What are the top priorities and the timeframe for communication and education to the Public.  The Board discussed next steps and needed items: Reconvene a Facilities Committee with the constituency; develop a robust plan for September of 2023 referendum followed by other referendums in November of 2023 or March of 2024.  Students continue to be the primary focus of the projects and planning. The Board tentatively agreed to move the process forward as discussed in principle.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 14, 2022;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for November 28, 2022;

Open Enrollment Requests

Don Waltenberger requests Anya Waltenberger (Grade 10), attend Mid-Prairie Virtual Academy from Pella Community School District for the 2022-23 School Year;

Nathan and Laura Kooyman request Julie Kooyman (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Ankeny Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Laura Schmitt, High School Grade 9-12 Counselor, $43,451 per annum/21,502 Prorated;

Work Agreement issued to Jane Blieu, High School Paraprofessional, $14.67 per hour;

Contract issued to Jared Duwa, High School Assistant Wrestling Coach, $2,790 per season;

Fundraising Requests – No requests presented for approval

Denise Chittick seconded the consent items.  Motion carried 7-0.

Finance

First Reading of School Board Policy 802.4 Fixed Assets

Business Manager Swartzentruber presented the change to the Policy due to the change in IASB policy pertaining to fixed assets and GASB 87 Leases.  The capitalization policy moves fixed asset tracked from the current $2,500 amount to $5,000.  It removes language related to GASB 34 language and inserts GASB 87 language for leases.  The GASB 87 lease threshold is recommended to be considered only if a lease is greater than 1% of the previous year General Fund expenses, which would set it at $190,000+.  There are no leases near that threshold.

Gabrielle Frederick moved to approve School Board Policy 802.4 Fixed Assets on First Reading as presented.  Jed Seward seconded the motion.    Motion carried 7-0.

First Reading of School Board Policy 708 Care, Maintenance and Disposal of School District Records

Business Manager Swartzentruber presented the change to Policy to increase the current fixed asset capitalization threshold from $2,500 to $5,000.  This is to keep the Policy in synch with School Board Policy 802.4. 

Gabrielle Frederick moved to approve School Board Policy 708 Care, Maintenance and Disposal of School District Records on First Reading as presented.  Jed Seward seconded the motion.    Motion carried 7-0.

Student Learning

Closed Session for the Mid-Year Review of the Superintendent Goals

Board President Pickard stated that the agenda notes the Board will move to closed session to review the progress of Superintendent Stone as it relates to the goals the Board gave him at the time he was hired.  Superintendent Stone has requested this to be a closed session under 21.5(1)(j) of the Iowa Code.

Gabrielle Frederick moved to enter closed session to evaluate the professional competency of an individual whose hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by 21.5(1)(i), Code of Iowa.  Marianne Schlabach seconded the motion. 

Roll Call Vote:    Gabrielle Frederick          - yes                                      Mary Allred                        - yes

                          Jed Seward                      - yes                                      Jeremy Pickard                  - yes

                          Marianne Schlabach        - yes                                      Jake Snider                        - yes

                          Denise Chittick                 - yes

Motion carried 7-0.

The Board entered Closed Session at 8:06 p.m.

The Board exited Closed Session at 9:24 p.m.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, December 12, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  101% Budget Guarantee Resolution; Second Reading of Board Policies 802.4 and 708; Facility Planning Discussion; In January – Level I Investigators and Flexibility Transfer for HSAP Funds Public Hearing Set;

Board Highlights

  • Affirmed the direction of the Board conversations
  • Quieter Board Members spoke more

Adjournment

The meeting adjourned at 9:29 p.m.

 

November 14, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 14, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

RETIRING SCHOOL BOARD ANNUAL MEETING

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred (arrived to the meeting at 7:19 p.m.) Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  Mary Allred (arrived to the meeting at 7:19 p.m.).

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of October 24, 2022;

Denise Chittick seconded the consent items.  Motion carried 7-0.

Adjournment (Sine Die) The Board President adjourned “sine die” the final meeting of the 2021-2022 and partial 2022-2023 School Board at 6:16 p.m.

New Board of Education – Organization of the 2022-2023 Board

Board Secretary, Jeff Swartzentruber, called the meeting to order at 6:17 p.m.

Nominations for President of the Board of Directors for the 2022-2023 School Year:

Jake Snider Jake Snider nominated Gabrielle Frederick for President of the Board.  Gabrielle Frederick responded to the nomination and expressed reservations.  Swartzentruber asked for a second.  Motion died for lack of a second.

Marianne Schlabach nominated Jeremy Pickard for President of the Board.  Additional nominations were requested by Swartzentruber, and there were none.   Seconded by Denise Chittick.  Further discussion ensued.  Motion carried 5-0 as Jeremy Pickard abstained from voting.

Nominations for Vice-President of the Board of Directors for the 2022-2023 School Year:  Jeremy Pickard nominated Gabrielle Frederick for Vice-President.  Additional nominations were requested by Swartzentruber, and there were none.  Seconded by Marianne Schlabach.  Motion carried 6-0 .

The Oaths of Office were administered Jeremy Pickard President of the Board and Gabrielle Frederick Vice President of the Board.

New President Jeremy Pickard, again, called the New Board of Education meeting to order.

Gabrielle Frederick moved to adopt the agenda as presented for the New Board.  Seconded by Marianne Schlabach.  Motion carried 6-0.

WORK SESSION

Hawk Highlight

Behavior Interventionists, Beth Dehogues and Mackenzie Kos provided an update on their work and changes to Minor and Major Behavior Matrix.  They provided a view of the matrix and connected it to the PBIS program.  They also discussed the Continuum of Responses approach that dovetails into the strategy used for the matrix and followed this up with details.  This program was presented to staff and continues to be implemented.  The Board expressed appreciation for the presentation and the explanation of the program and protocols.  The Board also asked questions of Dehogues, Kos and administrators for clarification.  The program was strongly affirmed.

Board Member and Administrator Dialogue

Facility Long-term prioritizing

The Board continued discussions on the Long-term Facilities Plan and began to prioritize the projects identified to date.  Some preliminary costing was shared by Superintendent Stone using the priorities list.  He shared two initial scenarios for the Board to review and discuss.  The Board discussed the approach to referendum questions for an increase of the bond levy rate and a question for the amount of General Obligation bonds to be issued for the projects.  The discussion centered on asking the questions at the same time, or asking them separately.  The Board recognizes that the community needs to understand the long-range plan and the steps included with the master plan.  The Board discussed a smaller scope of projects first and then a larger project later as part of the master plan.  The Board discussed the issues related to usage of the various spaces including Fine Arts, Education, and Athletic.  At the next meeting the Board needs to determine the approach to be taken, will it be one question, or two questions.  And of the debt service levy question what is the level to raise the debt service levy.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

The Board returned to the Facility Long-term prioritizing of the Work Session

(Mary Allred arrived at 7:19 p.m.)

Consent Items

Jed Seward moved to approve the following consent items.

Finance Report

The Finance Report for Year-to-date October 2022;

Payment of Bills

The bills as listed for November 14, 2022; and Prepaid Bills;

Open Enrollment Requests

Asenath Shetler requests Brice Shetler (Grade 2) and Celie Shetler (Grade 5), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;

Jamie Mullins requests Mackenzie Rilea (Grade 8), attend Mid-Prairie Virtual Academy from Williamsburg Community School District for the 2022-23 School Year;

Zachary and Angela Miller request Beckett Miller (Grade 5) and Brylee Miller (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Caleb Potts, High School Math Teacher, $18,885 per remainder of School Year;

Work Agreement issued to Deana Nolan, High School Paraprofessional, $14.67 per hour;

Contract issued to Megan Neal, High School Prom Sponsor, $929.85 per annum;

Contract issued to Brock Moore, Middle School Head Girls Wrestling Coach and Boys Assistant Wrestling Coach, $A per annum;

Winter Volunteer Coaches

Jared Duwa, Assistant HS Wrestling Coach, $-0-

Shannon McCain, Assistant HS Wrestling Coach, $-0-

Timothy O’Tool, Assistant HS Boys Basketball Coach, $1,500 from Basketball Resale

Tana Boshart, Assistant MS Girls Basketball Coach, $-0-

Noah Hugh, Assistant MS Boys Wrestling Coach, $-0-

Fundraising Requests – No requests submitted

Marianne Schlabach seconded the consent items.  Motion carried 7-0.

Finance

Interest Based Bargaining School Board Representative

The board discussed who the representatives from the Board will be for the 2022-23 School Year.  Jed Seward and Denise Chittick served in this capacity last year with approximately two meetings per month from November to March or April and scheduled to precede School Board meetings.  The first meeting will be prior to the December 12th School Board meeting.  Then future meetings will also be prior to the School Board meetings.  Jed Seward and Denise Chittick both stated and openness to serve for the upcoming year.

Gabrielle Frederick moved to appoint Jed Seward and Denise Chittick as the School Board Representatives to the Mid-Prairie School District Interest Based Bargaining Committee for 2022-2023 School Year.  Mary Allred seconded the motion.    The Motion carried 7-0.

Washington and Johnson County Conference Boards

The board discussed who the representatives for these boards will be for the 2022-2023 School Year. Both boards work to approve the County Budget via the Assessor’s Office.  Gabrielle Frederick is the only Johnson County resident amongst the School Board Members.  Gabrielle Frederick represented Mid-Prairie at Johnson County and Jake Snider represented Mid-Prairie at Washington County in the prior fiscal year.

Jed Seward moved to approve Gabrielle Frederick as the Johnson County Representative to the Johnson County Conference Board and Jake Snider as the Washington County Representative to the Washington County Conference Board for the 2022-2023 School Year.  Denise Chittick seconded the motion.    The Motion carried 7-0.

IASB Representative/Delegate

The board discussed who the delegate to IASB would be for the coming year after this week’s annual convention and delegate session.  Gabrielle Frederick has served as the IASB delegate for Mid-Prairie for the past number of years.  She stated that she is willing to continue in this role and yet welcomed others to serve in the coming year if they have interest.  The Board discussed representation at IASB.

Mary Allred moved to approve Gabrielle Frederick as the IASB delegate for the coming year to start immediately after the November 16-18, 2022 Annual Convention.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Utility Easement Request – Soccer Field

Business Manager Swartzentruber presented a request for an underground electric easement by Interstate Power and Light Company (Alliant Energy) for a utility easement to cross on the North border of the soccer field complex as noted on the Exhibit B map that is attached to the Easement Document.  The Board approved an Underground Electric Easement in June of 2022 for an area at the North most point for the placement of a pad-mounted XMFR and pole.  Alliant found that the underground area they had planned to use at the street is already overcrowded with other utilities making their original plan untenable.  This this request allows them a 10 foot area on the north boundary of the Soccer fields.

Mary Allred moved to approve the permanent easement with Interstate Power and Light as presented in the document.  Denise Chittick seconded the motion.    Motion carried 7-0.

SBRC Resolution for Additional Allowable Growth for Enrollment and ELL

Business Manager Swartzentruber presented the additional allowable growth resolution that, if passed, will allow the District to increase spending authority of $64,043 for Open Enrollment Out and of $6,226.92 for ELL Beyond 5 Years.   These amounts are a result of the Certified Enrollment data from the October 1, 2022, count date.

Jake Snider moved to approve Resolution 11142201 to allow the Superintendent to request increased spending authority of $64,043 on Open Enrollment Out for the 2022-2023 School year and $6,226.92 for ELL Beyond 5 Years.  Jed Seward seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                      Mary Allred                        - yes

                          Jed Seward                      - yes                      Jeremy Pickard                  - yes

                          Marianne Schlabach        - yes                      Jake Snider                        - yes

                          Denise Chittick                 - yes

Motion carried 7-0.

Student Learning

Carl A. Nelson/Shive-Hattery Presentation on the Design Development process for the upcoming East Elementary and Middle School additions and renovations projects

The Carl A. Nelson and Shive-Hattery teams provided an update on the East Elementary and Middle School Design Development process for additions and renovations.  Shive-Hattery shared an overview of the current site plans and building drawings of both buildings and noted that there are not significant changes from the previous phase. Also included was a review of budget of these projects at this point and changes made to the projects as preparations for bid documents and bid packages are prepared.  Shive-Hattery discussed the Wrestling space as part of their presentation and discussed an initial estimation before the Schematic Design phase as it appears that it may be higher than the $1million.  There is recognition that the scope needs to be further refined on the Wrestling space.

The next phase is to move to Construction documents for the Middle School, East Elementary, and the High School Track to be presented to the Board at the January 23, 2023 meeting.  The Board informally agreed to continue to move forward with this process for the three projects.

Reschedule the March 13, 2023 School Board Meeting

Superintendent Stone discussed the potential need to change the first Board Meeting in March as this is Spring Break week with a number of Board Members known to be absent due to travel plans.  Another date needs to be considered and/or selected unless the March 13, 2023 date is cancelled outright.  A special meeting could be called as needed.

Mary Allred moved to cancel the March 13, 2023 School Board Meeting.  Jed Seward seconded the motion.  Motion carried 7-0.

Superintendent Evaluation Process

Gabrielle Frederick presented some ideas about the Superintendent evaluation process.  Normally, it would be the second meeting in November.  The Superintendent Contract states that it is to be conducted on May 15, 2023, which is not a scheduled Board Meeting date, for the first year of his contract.  Frederick stated her thoughts on having Superintendent Stone share the progress towards the goals that the Board had set at the next School Board meeting.  She recommends that it be a closed session at the end of the next meeting with recognition that this is Superintendent Stone’s decision.  Additional comments were made about timing, process, and content of the evaluation.  The Board provided feedback to move in the direction stated above for the next meeting in November.  Frederick also discussed the idea of doing a Board Member evaluation, either peer to peer or self-evaluation.  There seemed to be agreement to explore the Board Member evaluation idea.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

President Pickard has invited State of Iowa Legislators Heather Hora and Dawn Driscoll to the Work Session of the November 28th School Board Meeting.

Business Manager Swartzentruber noted that the District has been approached about our interest in leasing a 100 foot by 100 foot portion of our property for a cellphone tower at $500 per month.  Is there interest in putting this on the agenda to discuss?  Let Pickard or Swartzentruber know if this should be an agenda item.

Business Manager Swartzentruber communicated that the first quarter ESSER III reimbursement requests were made and that $625,500-plus was submitted for reimbursement.  $139,000 remains and is committed to projects for the remainder of the 2022-2023 School Year.  There can be no new projects.

Business Manager Swartzentruber communicated that $750,000 and $1,100,000 have been invested in Treasuries through the Hills Bank Trust Investment Management Accounts following the established Board Policy guidelines.

The next regular Board meeting will be on Monday, November 28, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: First Reading of Board Policy 802.4 Fixed Assets; Level I Investigators, and Superintendent interim evaluation.

Board Highlights

  • Gabrielle Frederick state that she is proud of Jake Snider for doing the first ever resolution motion.

Adjournment

The meeting adjourned at 8:58 p.m.

October 24, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 24, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Schlabach called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard (arrived at 7:25 p.m.), Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  Jeremy Pickard (arrived at 7:25 p.m.).

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 6-0.

WORK SESSION

Hawk Highlight – FCS Global Cuisine Class

Glenda Seward, High School FCS Teacher, and a group of students to share on their experiences in the Global Cuisine Class. The class has a very international flavor and appeal.  The class formed groups that competed against other groups.  Their dishes were judged by various teachers and administrators.  They served the Board and group a Hazelnut cake. 

Board Member and Administrator Dialogue

Building Needs Updates – Superintendent Stone introduced the process that each Administrator used to canvas their building staff.  Each Principal shared about facilities needs for their building.  Superintendent Stone noted that he will gather these lists and incorporate the items into the plan.

  1. Middle School– Principal Rob Hruby noted the following additional suggested items by staff:  More classrooms and restrooms, more staff bathrooms, expanded office/staff rooms, gymnasium, remodel of the media center, small group meeting spaces, and remodel of the art classroom.
  2. High School– Principal Chuck Banks noted the following additional priorities: classrooms, auditorium, multi-purpose room remodel, new band and vocal area, parking lot, new gymnasium, staff bathrooms, classroom updating, and update of interior doors.
  3. East Elementary – Principal Greg Jergens noted the following priorities: the parking lot, outdoor lighting improvements, classrooms, special education rooms, small group meeting rooms, playground resurface/painting, new carpet in the library, handicap accessible doors, and sidewalks connecting all parts of the building.
  4. West Elementary– Principal Robin Foster noted the following additional priorities:  the parking lot with traffic flow, additional classrooms (Preschool rooms were mentioned), handicap accessible doors, handicap accessible playground, and preschool playground.
  5. Home School– Director Rachel Kerns noted the following additional priorities: expressed appreciation for their space; new air conditioning unit on the roof, new gymnasium floor, parking lot improvements (future); a parent classroom, update the kitchen, science room lab space, playground upgrade, fencing around the ball fields—remove or upgrade, and exterior doors upgrades.

Facility Long-term Prioritizing – The focus turned to prioritizing projects and next steps.  Superintendent Stone reiterated that the District leadership knows what is on the table.  There is more on the list than what can be done with current funding sources.  Once an initial prioritized list is established, then the cost estimates can be added to the list.  Then there is a need to work on what can be done in the next 14 months.

The Board moved to Business meeting at 7:00 p.m. and continued Work Session items after the Business portion of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jake Snider moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of October 10, 2022;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for October 24, 2022;

Open Enrollment Requests

Angela Herren requests Treyton Herren (Grade 7), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year as a Dual Enrolled student;

Personnel Items

Resignation of Brad Tornow, High School Assistant Baseball Coach, $2,901 per season, effective October 7, 2022;

Resignation of Melyssa Kleitsch, High School Paraprofessional, $14.67 per hour, effective October 10, 2022;

Fundraising Requests – None presented for approval;

Mary Allred seconded the consent items.  Motion carried 6-0.

Finance

Middle School Gym Floor

Superintendent Stone presented the recommendation to use FLR Sanders, Inc. as the vendor to replace the Middle School gym floor.  The replacement will be covered by insurance due to the floor flood issue in early June.  Their proposal came in at $100,900.  Additional questions were asked of them to assure completeness and comparability to the other two proposals.  The other two proposals were $109,800, and $114,450, respectively.  All three were comparable in scope.  The Board asked questions about the process and the vendors for understanding and clarification.

Jed Seward moved to approve accepting the proposal from FLR Sanders, Inc. to replace the Middle School Gym Floor at a price of $100,900.  Mary Allred seconded the motion.    Motion carried 6-0.

Hills Bank Trust Investment Management Accounts Setup

Business Manager Swartzentruber reminded the Board that they approved the two account setup, one for the General Fund, and one for the SAVE Fund at the October 10st meeting.  Board President Pickard and Swartzentruber signed the account opening documents earlier this week.  The document provided for the Board’s review completes the process.  The document outlines the approach that Hills Bank will take in investment of the dollars the District Transfers to them.  Swartzentruber asked if there were any questions on the Philosophy document provided by the Hills Bank Trust Company.  No further action is needed.

Resolution for Limited English Proficiency Additional Allowable Growth – Resolution 10242221

Superintendent Stone reported that the Limited English Proficiency (LEP) Deficit for the 2021-2022 School Year was $7,664.64.  These are costs in excess of the Categorical Funding.  The LEP filing has been certified as required by the state before the September 15, 2022 deadline.  In order to be not be impacted by this deficit, a resolution for increased Allowable Growth for a negative LEP Balance is required to be filed with the School Budget Review Committee through the Iowa Department of Education.

Jeremy Pickard arrived at 7:25p.m. during this agenda item.

Gabrielle Frederick moved to approve Resolution 1024221 for additional allowable growth of $7,664.64 to cover the 2021-2022 LEP costs in excess of funding.  Denise Chittick seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                                Mary Allred                        - yes

                          Jed Seward                      - yes                               Jeremy Pickard                  - yes

                          Marianne Schlabach        - yes                               Jake Snider                        - yes

                          Denise Chittick                 - yes

Motion carried 7-0.

Student Learning

MS Assistant Wrestling Coach and Girls Wrestling Coach

Superintendent Stone brought a recommendation for approval of a combined position of Middle School Wrestling Coach and Girls Wrestling Coach position to be paid on the same level as a Middle School Wrestling Head Coach. The Girls would have a 5-week extended season after January 1, 2023.  The Board asked questions for clarification.

Jeremy Pickard moved to approve the creation of a Middle School Assistant Wrestling Coach and Middle School Girl’s combined wrestling coach to be paid on the same scale as a Middle School Head Wrestling Coach.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

The Board continued the Business Facility needs from the Work Session.

Facility Long-term Prioritizing – The discussion continued on the amount to be borrowed and the rate at which it could be paid off.  The Board asked for some illustrations on Pre-Levy and payoff of the bonds at varying levels.

Piper-Sandler Information – Business Manager Swartzentruber drew the Board’s attention to the 2-page illustration prepared by Piper-Sandler.  The total maximum available borrowing is $20,655,000 with building proceeds of just under $20,100,000.  The maximum available is stretched due to a split of the total borrowing over two years and interest only payment on the first two years of the larger amount and Interest only payments on the second issuance except for year 1 and year 21.  The interest rates at 4.75% and 5% on the two tranches are higher than what seen in the recent past, but are reflective of the current environment.  If/as the Board wants to go less than the maximum, additional scenarios may be needed.  The Board asked questions about the illustration for clarification.

Certified Enrollment Numbers – Superintendent Stone showed the Certified Enrollment Numbers for 2023 as of the October 1, 2022 count date.  Resident students have declined by 29.89 students.  With this level of decline the 101% Budget Guarantee Resolution will be needed.  Open Enrolled Students in are up 29.60 students.  While the numbers appear to offset each other, there is still concern as the Open Enrolled Students can be more volatile throughout the year due to changes in the law enacted in the last session.  The actual impact of revenue to educate students will not be known until SSA is finalized in the first quarter of 2023.

Softball Lights Update – Superintendent Stone provided an update on the Softball Lighting Project at the Middle School.  An on-site meeting with Ardent Lighting took place last week.  Work will most likely begin in November and December with the removal of some trees to create accessibility to the old lights and the new light placement.  Work to install the lights and the wiring will begin after the ground is frozen estimated to be in January.  There is confidence that the project will be completed in early Spring.

Iowa School Performance Profile – Superintendent Stone and the Administrators provided an update using the ISPP Accountability Data Summary for 2022.  The two Elementary Schools and the Virtual Academy received and Acceptable Rating and No Support Required.  The High School received a Commendable Rating with No Support Required.  The Middle School also received a Commendable Rating with some targeted emphasis for Students with Disabilities (IEP).

Student Learning

Closed Session – Student Behavior

The Board reviewed a Student Behavior situation.  It is preferred to be in closed session. 

Mary Allred moved to go into closed session per Iowa Code 21.5 subsection 1: To discuss whether to conduct a hearing or to conduct hearings to suspend or expel a student, unless an open session is requested by the student or a parent or guardian of the student if the student is a minor.  Jake Snider seconded the motion.    Motion carried 7-0.

Roll Call Vote:    Gabrielle Frederick          - yes                                      Mary Allred                        - yes

                          Jed Seward                      - yes                                      Jeremy Pickard                  - yes

                          Marianne Schlabach        - yes                                      Jake Snider                        - yes

                          Denise Chittick                 - yes

Motion carried 7-0.

The Board entered Closed Session at 7:55 p.m.

The Board exited Closed Session at 8:14 p.m.

Mary Allred moved to uphold the suspension recommendation for Student A to be suspended from school for the rest of the Semester, and during that time, the student would be enrolled in the Virtual Academy from home.  Denise Chittick seconded the motion.  Motion carried 7-0.

Work Session

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 14, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Annual Organizational Meeting, Ongoing discussion about the Facility Planning Process, Level I Investigators, Flexibility Transfer of HSAP Funds, and Gabrielle Frederick may present some ideas on the Superintendent Evaluation at the next meeting.   The second Meeting in November could be the Superintendent Evaluation.

Board Highlights – Nothing of significance was shared, though the Board expressed appreciation for Jeremy Pickard’s attendance in a busy week.

Adjournment

The meeting adjourned at 8:25 p.m.

 

October 10, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 10, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Schlabach called the meeting to order in the absence of President Jeremy Pickard.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard (arrived at 6:23 p.m.), Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  Jeremy Pickard (arrived at 6:23 p.m.)

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Greg Jergens, Rachel Kerns, Amy Shalla, Frank Slabaugh, and Tyler Hotz.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

WORK SESSION

Hawk Highlight

High School Chuck Banks introduced Jess Jones and Shawna Sieren, two of the four High School Math Teachers, who attended the National Science Conference.  The teachers provided an overview of the July conference in Chicago and the various learning opportunities.  The expressed their thanks for the ability to develop relationships between the Mid-Prairie teachers and the networking with other teachers at the conference.  Science Literacy was one of the most prevalent themes of the conference—Currency, Reliability, Accuracy, and Purpose.  They hope to bring these elements to the classroom.  They discussed on-line academic resources that can also be used in the classroom.  They concluded by discussing a few of the breakout workshops.  The Board asked questions for insights, and then thanked the teachers for the presentation and their work with students.

Pickard arrived during this agenda item.

Board Member and Administrator Dialogue

Facilities Data – Superintendent Stone introduced the Facilities Data gathered from Board members, the Administrator Team, the most recent Facilities Committee, and a group of staff members that also participated with the Facilities Committee.  The data gathering tool asked those to whom the inquiry was made to evaluate the priorities of the projects.  The goal is to begin to develop a comprehensive facility plan that includes current needs and future needs recognizing the limitations on funds that is currently the Districts reality.  It was noted that new items to be added to the list were not solicited in this phase.

Facility Long-term Prioritizing – The focus then turned to prioritizing the projects and next steps.  Stone asked for further clarification and feedback for additional projects that were not on the current list.  The Board noted the need to be more fact-finding.  It was expressed that there is some urgency in the short term needs and the focus to build the long-term plan.  It was suggested that the Administrative Team needs to review and reassess the needs and the priority of needs and bring some additional ideas of expanded areas of needs.

Pickard took the chair at 7 p.m.

BUSINESS MEETING

Public Forum– 7:00 p.m.

The Fine Arts Booster representatives shared about some urgent needs that are safety related for items in the Cafetorium/Student Center including the retractable seating, curtain, and additional other immediate needs.

Consent Items

Jake Snider moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 26, 2022;

Finance Report

The Finance Report for September 2022;

Payment of Bills

The bills as listed for October 10, 2022; and Prepaid Bills;

Open Enrollment Requests

Marisa Tujlliani-Holtz requests Benjamin Lopiccalo (Grade 6), attend Mid-Prairie from Columbus Community School District for the 2022-23 School Year;

Taylor and Drew Albright request Lakota Albright (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Nichole Jaspering requests Aven Jaspering (Grade 5) and Zayley Jaspering (Grade 3), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Mark Hostetler, High School Girls Head Track Coach, $5,616 per Season;

Resignation of Beth Reeves, High School Math Teacher, $63,108 per year, effective 12/02/2022;

Fundraising Requests – No requests are presented for approval;

Jed Seward seconded the consent items.  Motion carried 7-0.

Student Learning

Second Reading of Graduation Requirements

President Pickard noted that Board Policy 505.5 passed on First Reading at the September 26, 2022, meeting.  A short summary of the proposed changes presented at the last meeting was provided.  They asked for any questions or further discussion.

Denise Chittick moved to approve changes to Board Policy 505.5 as proposed on Second Reading.  Mary Allred seconded the motion.    Motion carried 7-0.

Student Appeal

Superintendent Stone introduced Activities Director, Tyler Hotz, and recommended the Board go into closed session to conduct a hearing of appeal to determine whether to suspend a student.  There are two students to be referred to as Student A and Student B.  There will be two closed sessions, one for each student.

Mary Allred moved to hold a closed session for Student A as provided in section 21.5(l)e of the open meetings law to conduct a hearing to determine whether to suspend or expel a student unless an open session is requested by the student or a parent or legal guardian of the student if the student is a minor.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                                      Mary Allred                        - yes

                          Jed Seward                      - yes                                      Jeremy Pickard                  - yes

                          Marianne Schlabach        - yes                                      Jake Snider                        - yes

                          Denise Chittick                 - yes

Motion carried 7-0.

The Board entered Closed Session at 7:17 p.m.

The Board exited Closed Session at 7:45 p.m.

Gabrielle Frederick moved to uphold the suspension recommendation for Student A as stated in closed session.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                                      Mary Allred                        - yes

                          Jed Seward                      - yes                                      Jeremy Pickard                  - yes

                          Marianne Schlabach        - yes                                      Jake Snider                        - yes

                          Denise Chittick                 - yes

Motion carried 7-0.

Mary Allred moved to hold a closed session for student B as provided in section 21.5(l)e of the open meetings law to conduct a hearing to determine whether to suspend or expel a student unless an open session is requested by the student or a parent or legal guardian of the student if the student is a minor.  Jake Snider seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - yes                                      Mary Allred                        - yes

                          Jed Seward                      - yes                                      Jeremy Pickard                  - yes

                          Marianne Schlabach       - yes                                       Jake Snider                        - yes

                          Denise Chittick                 - yes

Motion carried 7-0.

The Board entered Closed Session at 7:50 p.m.

The Board exited Closed Session at 7:55 p.m.

Finance

Public Hearing on Softball Light Specifications at 7:15 p.m.

President Pickard opened the Public Hearing on the Softball Lights Specifications.  No one spoke.  Pickard closed the Public Hearing at 7:16 p.m. 

Softball Lights Bid Review

Denise Chittick moved to approve Softball Light Specifications as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Tad Morrow of Carl and Nelson Company was present to share the results of the bids received on September 29, 2022.  There were two bidders to submit bids.  Ardent Lighting Group’s bid for the project was $207,000.  Both bidders used MUSCO lighting materials in their bids.   Morrow discussed the review process for the bids and recommended that Ardent Lighting Group be awarded the contract based upon their bid and specifications review.  The Board asked questions for clarification on approach and date of completion of the work.

Gabrielle Frederick moved to approve awarding a contract to the Ardent Lighting Group LLC in the amount of $207,000 to complete the Softball Lighting project.  Marianne Schlabach seconded the motion.  Motion carried 7-0.

Increase in Certified Substitute Staff Pay

Superintendent Stone introduced a recommendation to raise Substitute Teacher Pay from the current $135 per day to $150 per day effective October 16, 2022.  Substitute Teacher Pay was increased to $135 from $120 per day in November of 2017 and at that time all substitutes—teacher and support staff—were made immediately eligible to participate in IPERS.  Stone provided some background information on how the District’s current rate compares to surrounding districts.  The Board asked questions for clarification and understanding. 

Marianne Schlabach moved to approve the increase in Teacher Substitute Pay to $150 per day effective on October 16, 2022.  Denise Chittick seconded the motion.    Motion carried 7-0.

Hills Bank Trust Investment Management Accounts Setup

Business Manager Swartzentruber noted that the account set up documents for two Investment Management Accounts are underway.  There will be two accounts.  One account will be for General Fund investments.  The other will be for the SAVE Fund.  Each will have approximately $1 million invested.  The amount in the Operating Fund will vary from time to time based upon the timing of funds received for operations.  The amount in the SAVE Fund will be the amount we are required to hold in escrow for the Revenue Bonds.  Investments will consist of Treasury Securities and Certificate of Deposit Investments with durations of 13 months or less and be laddered in their maturities in order to take advantage of liquidity and the current interest rate environment.  Account opening documents will need to be signed by the Board President and the Board Secretary.

Gabrielle Frederick moved to approve the opening of two Investment Management Accounts with Hills Bank and Trust Company for the General Fund and the SAVE Fund.  Mary Allred seconded the motion.    Motion carried 6-0, Denise Chittick abstained.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

Swartzentruber reported the Audit Fieldwork for the 2022 Fiscal Year was conducted today.

Stone announced the vulnerability assessments are being completed by Homeland Security approved consultants.

The next regular Board meeting will be on Monday, October 24, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include or are under consideration: Administrative priorities on the Facilities Needs and Assessment including some additional costs, LEP/ELL Board Resolution for additional Allowable Growth; Level I Investigators; Discussion of a Flexibility Transfer of HSAP Funds;

Board Highlights

  • Science presentation on the National Conference and the recognition of different levels of reading of the students.

Adjournment

The meeting adjourned at 8:27 p.m.

September 26, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 26, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

Vice President Marianne Schlabach called the meeting to order in the absence of Jeremy Pickard, Board President.

Board members present:   Mary Allred, Denise Chittick, Marianne Schlabach, and Jake Snider.

Board members absent:  Gabrielle Frederick, Jeremy Pickard, and Jed Seward.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Jake Snider.  Motion carried 4-0.

WORK SESSION

Hawk Highlight

Superintendent Stone introduced Kaden Meader and recognized him for his accomplishments as he will join the Navy as a US Navy AIRR (Navy Air Rescue Swimmer).  This is an elite accomplishment as the US Navy employs around 346,000 men and women in it ranks.  The number of AIRR members are less than 350.  Meader is already participating in monthly Navy training sessions as he prepares for this assignment after graduation.  The motto of AIRR is “So others may live.”  The Board expressed appreciation for his work and accomplishments and wished him well.

Board Member and Administrator Dialogue

Superintendent Stone noted the Professional Learning Communities efforts that are going on within the District and asked the Administrators to report.  Administrators discussed the specific focus on student learning and collaborating on data and learning strategies.  The work is district-wide with emphasis building level teams.  This is a continuous cycle of collaboration and improvement.

Business Manager Swartzentruber discussed the use of Hills Bank Investment Management Account Arrangement within the Hills Bank Trust Department for short term investments.  He noted the rising interest rate environment makes this favorable to begin again.  He asked if the Board would like to see a presentation from Hills Trust Department.  It was thought that was not necessary, though a concept page/document may be a good step along with the account opening documents.

Superintendent Stone discussed the Emergency Readiness progress and the on-going documentation.

Middle School is finishing up the I-Ready diagnostics to help students with the learning plans.  This replaces the STAR assessment.  The Middle School Team is quite impressed with the new tool.  There will be 3 testing days throughout the year.

General Obligation Bonds

Superintendent Stone opened this conversation early as it is last on the Business Meeting Agenda Items and noted the assignment given by the Board. The minutes on this entire segment are recorded in the Business Session agenda items to keep the recorded minute in one place.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jake Snider moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 12, 2022;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for September 26, 2022;

Open Enrollment Requests

Christine Brito requests Theresa Taylor (Grade 11), attend Mid-Prairie Virtual Academy from Keota Community School District for the 2022-23 School Year;

Andrea Farrier requests Rebecca Farrier (Grade 12), attend Mid-Prairie as a High School dual enrolled from Clear Creek Amana Community School District for the 2022-23 School Year;

Greg and Mandy Lybeck request Isaac Lybeck (Grade 12), attend Mid-Prairie as a High School dual enrolled from Iowa City Community School District for the 2022-23 School Year;

Wilson and Wendy Paiva request Madeline Paiva (Grade 12), attend Mid-Prairie as a High School dual enrolled from Iowa City Community School District for the 2022-23 School Year;

Randy and Kristen Rempel request Jace Rempel (Grade 12), attend Mid-Prairie as a High School dual enrolled from Iowa City Community School District for the 2022-23 School Year;

Rachel Bartachek requests Jordan Bartachek (Grade 9), Quinn Bartachek (Grade 4), and Serena Bartachek (Grade 2) attend Mid-Prairie’s Home School Assistance Program from BGM Community School District for the 2022-23 School Year;

Michelle Haveman requests Ezra Haveman (Grade 10) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2022-23 School Year;

Abigail Drost requests Deborah Drost (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2022-23 School Year;

Personnel Items

Work Agreement issued to Melyssa Kleitsch, High School Paraprofessional, $14.67 per hour;

Fundraising Requests

Fine Arts Boosters request approval to raise funds through the raffle of a finished hog between September 26th and November 5th with funds to be used for supplies for the Fine Arts program;

Purchase in Excess of $25,000

Walsh Door proposal of $34,300 to replace the doors and glass in the main entrance and vestibule at West Elementary School.

Mary Allred seconded the consent items.  Motion carried 4-0.

Student Learning

Graduation Requirements

Chuck Banks, High School Principal, noted a change in the graduation requirements for the post-secondary occupation graduation requirements in Board Policy 505.5.  The Career Immersion Leadership Assessment (CILA) is no longer available or offered.  He also noted removal of the paragraph starting with “Starting with 2016…” as the testing elements may no longer apply or be offered.

Denise Chittick moved to approve changes to Board Policy 505.5 as proposed on First Reading.  Jake Snider seconded the motion.    Motion carried 4-0.

Finance

IASB Annual Conference Registration

Business Manager Swartzentruber reported that 4 of the 7 Board Members have contacted him to register for the November 16-18 Conference.  2 are planning to attend all 3 days and 2 are attending November 17th, only.  We would like to register all Board Members simultaneously, if possible. 

Fiscal Year 2022 Annual Treasurer’s Report

Business Manager Swartzentruber presented the Fiscal Year 2022 Treasurer’s Report.  This is the report that is provided after the Certified Annual Report is submitted to the State Department of Education Portal by the September 15, 2022, due date.  Net Operating Fund Balance increased by $271,000, compared to $236,000 for the previous fiscal year.  Swartzentruber discussed the reasons for the decrease in Fund Balance for the Management Fund.  He noted increases to the Student Activity Fund, SAVE Fund, and PPEL Fund.  He noted specifically the positive fund balance in the Nutrition Fund as the first of its kind in at least 15 years.  Federal assistance program due to COVID that ended at June 30, 2022 has provided significant breathing room to the Nutrition Fund.  While we cannot expect that trend to continue, we are now in a position of strength from which to operate going forward.

Denise Chittick moved to accept the Fiscal Year 2021-2022 Treasurers Report as presented.  Mary Allred seconded the motion.    Motion carried 4-0.

Special Education Deficit Spending Authority Resolution

Superintendent Stone and Business Manager Swartzentruber reviewed the SBRC Resolution for Additional Allowable Growth as a result of the Special Education Spending Deficit for the recently completed fiscal year ending on June 30, 2022.  The reported deficit was $69,462.55 for last year as compared to $271,387.11 for the previous year.  The request is rounded up to $75,000 to allow for any upward adjustment that might be found during the Department of Education’s year-end review.  The deficit is lower than last year due to the Tuition-out students being significantly fewer than the previous year.

Denise Chittick moved to approve Resolution 0926221 to authorize the Superintendent to submit a request to the School Budget Review Committee for additional allowable growth of up to $75,000 to cover the deficit in Special Education funding from the year ending June 30, 2022.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick          - absent               Mary Allred                        - yes

                          Jed Seward                      - absent               Jeremy Pickard                  - absent

                          Marianne Schlabach        - yes                    Jake Snider                        - yes

                          Denise Chittick                 - yes

Motion carried 4-0.

Timing on the General Obligation Bonds and Priority Setting

From the Work Session, Business Manager Swartzentruber presented on a Bond Thumbnail analysis of potential bond proceeds that would be available and answered questions as well as showed some of the variables with interest rates and taxable valuation growth assumptions.

Superintendent Stone then reported on the feedback from the last Facilities Committee process.  Stone noted some of the specifics that were communicated to him on items that might need to be smoothed out on the next project cycle.  Communication of the short-term plan and the long-term elements of the plan is needed. He noted some options of how to proceed with either starting over with a new assessment through fresh eyes, however, the prioritized lists of the last cycles are very detailed in a way that the work completed previously can be built upon and expanded.  Superintendent Stone shared some preliminary results of the feedback from the previous Facilities Committee Survey and the pointed out the items completed or targeted for completion with the current Revenue Bond proceeds.  The Board discussed the information and next steps based on the information provided. Stone suggested that there be some priorities set for both current and various points in the future.  The Board discussed identifying additional priorities from the Administrators to add to the list.  A few items were suggested for the list by the High School, West Elementary, Home School Education Center administrators for discussion.  Stone will clean the list up and add items to the current list, then take steps with the Board as well as gather/regather a Facilities Committee.  The specifics of this process will need to be discussed with and by the Board.

Announcements and Suggestions for Next Agenda

Business Manager Swartzentruber announced that the external Audit RFP is not needed until September of 2024 as the audit agreement with Nolte, Cornman, and Johnson was extended for three years.  The next RFP will be five years from Fiscal Year 2025 to Fiscal Year 2029.

The next regular Board meeting will be on Monday, October 10, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Bond Discussion continues.

Board Highlights

  • The Home School Assistance Program’s Mums sale was noted as impressive.
  • Positive productive conversation this evening was noted as invigorating.

Adjournment

The meeting adjourned at 7:54 p.m.

September 12, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Middle School Media Center / Library, Kalona, IA  52247

September 12, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  None.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.

Hawk Highlight

Kaitlyn Dodds, District Librarian, shared about her July 2022 trip to the Library of Congress in Washington D.C. and the experiences for the week.  A highlight was using the TPS Network for access to pictures and other media.  She was one of 30 School Librarians from around the country that were selected to participate.

BUSINESS MEETING

Public Forum– 6:20 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of August 22, 2022;

Finance Report

The Finance Report for August 2022 and June 2022 Second iteration with Accruals;

Payment of Bills

The bills as listed for September 12, 2022; and Prepaid Bills;

Open Enrollment Requests

Nolan and Kimberly Decker request Nevaeh Chrzan-Decker (Grade 11), attend Mid-Prairie from English Valleys Community School District for the 2022-23 School Year;

Pamela Vercande requests Caleb Vercande (Grade 12), attend Mid-Prairie from English Valleys Community School District for the 2022-23 School Year;

Julie Tweedt requests Maverich Tweedt (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2022-23 School Year;

Amanda Mize requests Isaiah Mize (Grade 5) attend Mid-Prairie’s Home School Assistance Program from College Community School District for the 2022-23 School Year;

Julie Spears requests Joshua Spears (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Columbus Community School District for the 2022-23 School Year;

Karin Swanson requests Moriah Swanson (Grade 10) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2022-23 School Year;

Diane Berryman requests Jayce Berryman (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Travis and Lindsey Meade request Addison Meade (Grade 1), Colton Meade (Grade 3), and Gavin Meade (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Solon Community School District for the 2022-23 School Year;

Melinda Hammes-Buch requests Gracelyn Hammes (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Kathrine Roth, Middle School Special Education Teacher, $48,624 per annum;

Contract issued to Daniel Hershberger, Middle School Assistant 8th Grade Football Coach, $2,045 per annum;

Contract issued to Derek Kalm, Middle School Assistant Volleyball Coach, $1,984 per season;

Contract issued to Truman Shetler, High School Girls Varsity Soccer Head Coach, $4,339 per season;

Fall Volunteer Coaches

                Kevin Cortum, High School Football Coach, Up to $1,800 from Football Resale;

                Dolfi Kalm, High School Volleyball Coach, Up to $500 from Volleyball Resale;

                Zeb Evans, High School Volleyball Coach, Up to $2,000 from Volleyball Resale;

                Dylan Wertz, High School Football Coach, Up to $1,800 from Football Resale;

                Derek Yoder, High School Football Coach, Up to $1,800 from Football Resale;

                Lynnette Poll, High School Cross Country Coach, Up to $1,800 from Cross Country Resale;

Fundraising Requests

FFA requests approval to raise funds through the sale of fruit/meat/cheese/popcorn from October 10th to November 4th to be used for FFA activities throughout the school year;

FCCLA requests approval to raise funds through the sale of Homecoming T-shirts from September 12th to September 21st to be used for community, student body, and leadership projects throughout the school year;

Boys and Girls Basketball requests approval to raise funds through hosting youth basketball clinics on November 5th, 12th, and 19th funds raised will be used to pay volunteer coaches, purchase team apparel, coach apparel, and purchase basketballs;

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Second Reading of Employee Owned Therapy Dog Policy Header(s)

President Pickard reviewed the proposed Policy 606.9 Employee-Owned Therapy Dog Policy along with Documents 606.9E1 Professional Dog Handler Ethics, and 606.9E2 Employee-Owned Professional Therapy Dogs Checklist that passed on First Reading at the August 22, 2022 Board Meeting.  Stone and President Pickard ask if there were additional questions.

Gabrielle Frederick moved to approve on Second Reading Board Policy 606.9 and exhibits 1 and 2 as presented (as changed).  Mary Allred seconded the motion.    Motion carried 7-0.

FFA Students attending the FFA National Conference in Indianapolis, IN

Superintendent Stone noted that Elsa Schmidt plans to take seven students to the FFA National Convention in Indianapolis, Indiana on October 24th to 29th.  As this is an event that is outside the state of Iowa, the Board needs to approve the students and sponsors travel to this annual event. 

Gabrielle Frederick moved to approve students and sponsors travel from October 24, 2022 to October 29, 2022, to the FFA National Conference event in Indianapolis, Indiana.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

FFA Roadside Cleanup on Sunday, September 25th at 2pm

Superintendent Stone announced the intentions of the Mid-Prairie FFA Club to have a Roadside Cleanup Day on Sunday, September 25th at 2 p.m.

Finance

IASB Annual Conference Registration

Superintendent Stone and Business Manager Swartzentruber alerted the Board to the upcoming IASB Convention from November 16 to 18 at the Iowa Events Center.  The Board is encouraged to attend.  Swartzentruber needs to know who is attending by October 14th so that he can register Board Members and arrange transportation.

Timing of the General Obligation Bonds and Setting Priorities

Superintendent Stone noted the agenda item is at the request of Board Member, Jake Snider.  The timing of the next planning process may be upon us.  General Obligation Bond borrowing capacity continues to grow as the District continues the pre-levy and early payments on the 2014 General Obligation Bonds.  Discussion about forming a Facility Committee that includes public, staff, parents, students is to be considered.  The Facility Committee worked in 2019 and into 2020 and then was tabled due to COVID.  The Board expressed interest in moving the conversation forward with the formation of a committee and creation of a timeline of action.  There was also discussion about seeking feedback from past committee members in different ways.

Bus Bid Results and Recommendations

Business Manager Swartzentruber, along with Transportation Director Teresa Hartley directed the Board’s attention to Bid Results for 2 Diesel Powered buses for the bids opened on September 1st.  Hoglund Bus Sales presented the lowest gross of $258,000 and net bid of $251,000 for two buses, each would be half of the total.  The other two bidders were $10,000 higher than Hoglund.  The recommendation would be to move ahead with ordering the two buses and trading in Buses #5 and #18.  Without the trade-ins, the value of the buses would be $129,000 each.  After these purchases, the fleet would be pretty well up to date and the District may be able to suspend purchase for a year in the 2023-2024 fiscal year.  It has been a long range plan to have our fleet as up to date as possible and would be achieved with the purchase of these two buses.  Delivery of these buses would be expected in September/October of 2023.  The buses purchased for this year are expected for delivery in late October or early November of this year.  The Board asked questions about the current fleet. Mark English, Transportation Maintenance Engineer for the District answered questions related to the technical side.  The Board asked if there was a way to check on trade versus sell them outright.

Gabrielle Frederick moved to accept the bid from Hoglund Bus Sales in the amount not to exceed $258,000 for the purchase of two new yellow school with the recognition that the price, net of trade-in value of two buses would be $251,000 if Hoglund would not agree to work with the District on a sell versus trade.  Mary Allred seconded the motion.    Motion carried 7-0.

Set a Public Hearing for the Softball Field Lights Project

Business Manager Swartzentruber drew the Board’s Attention to the two documents on the Board Document Site.  The first is the Advertisement for Bid.  The second is the Notice of Public Hearing for October 10, 2022, at 7:15 p.m.  Both documents have been in the paper and set to run on the weeks of September 8th and September 15th.  Carl A. Nelson has pushed the Advertisement for Bid and specifications of the projects out to the public and specific bidders that would provide the service.  A Pre-bid meeting is planned for September 15th and the Bid Opening is scheduled for September 29th at 2pm at Central Office.  It is intended that the bids would be reviewed after the Public Hearing on October 10th.

Marianne Schlabach moved to set a Public Hearing for the Specifications for the Softball Field Project for Monday, October 10, 2022 at 7:15 pm. In the Community Room at the Mid-Prairie Central Office.  Denise Chittick seconded the motion.    Motion carried 7-0.

Second Reading of the Bond Disclosure Policy 704.7 and the Post Issuance Compliance Regulation for Tax-Exempt Obligations 704.2RI

Board President Pickard and Business Manager Swartzentruber noted that the two documents were passed on First Reading at the August 22, 2022, meeting. These were required as part of the issuance of the Revenue Bonds and future bond offerings of the District by the District’s Bond Counsel.

Bond Disclosure Policy 704.7

Again, this policy is to assure that the items in the policy are known and followed.  The Policy language is standard and written by Ahlers Cooney, the District’s Bond Legal Counsel.  Questions were welcomed from the Board for further clarification and understanding.

Marianne Schlabach moved to approve on Second Reading the Bond Disclosure Policy 704.7 as presented.  Jake Snider seconded the motion.    Motion carried 7-0.

Post-Issuance Compliance Regulation for Tax-Exempt Obligations 704.2.R1

Again, this regulation is required due to some changes in the original Section 7 on Advance Refunding.  Swartzentruber serves as Treasurer of the District and works through Piper-Sandler in its capacity as District Financial and Bond Advisor to assure compliance.

Mary Allred moved to approve the Post-Issuance Compliance Regulation 704.2 RI on Second Reading as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Announcements and Suggestions for Next Agenda

Gabrielle Frederick referred to evaluations of Superintendent—more frequently, and of Board and Roles—self evaluations.  Superintendent sets goals.

Frederick also would like to discuss the grant process at Mid-Prairie for accessing grants as it would be great to be educated on the District’s process.

The next regular Board meeting will be on Monday, September 26, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: 2022 Treasurer’s Report, Special Education Deficit Resolution, and Discussion of the Audit RFP.

Work Session

Hawk Highlights

Building Tour of MP Middle School

The Board toured the Middle School building led by Rob Hruby, Principal, and Gary Dawson, Lead Custodian, to see the changes made over the Summer.

Building Tour of MP East Elementary

The Board toured the Middle School building led by Greg Jergens, Principal, and Mike TeBockhorst, Lead Custodian, to see the changes made over the Summer.

Building Tour of MP Home School Education Center

The Board toured the Home School Education Center building led by Rachel Kerns, Home School Director, and Mark Kleese, Lead Custodian, to see the changes made over the Summer.

Board Highlight

The Board noted highlights from this evening’s meeting.  They are:  Tours of the buildings with the changes and updates from staff; Conversations in the Business Meeting are appreciated; Kudos to Rob Hruby and Middle School Team for the new parking lot configuration

Adjournment

The meeting adjourned at 8:46 p.m.

August 22, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 22, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Superintendent Stone was absent due to family obligations.

Mary Allred moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 7-0.

Hawk Highlight

Principals Foster, Jergens, Kerns, Banks, Slabaugh, and Hruby shared the impressions and experience at the recent PLC (Professional Learning Communities) Training held in Minnesota.  The Administrative Team is going to utilize the resources for learning together and then take the learning and ideas to each buildings.  Fifteen staff attended and came back with a passion to implement the learnings to the District. The Board asked questions for understanding.

BUSINESS MEETING

Public Forum– 6:20 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.  The change of FTE for Carrie Schweitzer was noted as a consent item by Business Manager, Swartzentruber.

Minutes of Previous Meetings

The minutes of August 8, 2022;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for August 22, 2022 and Prepaid Bills;

Open Enrollment Requests

Susan Ray requests Eli Ray (Grade 8), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year;

Charles Gent and Trisha Parizek request Jacob Gent (Grade 1) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2022-23 School Year;

Shawn & Jennifer Sandersfeld request Anton Sandersfeld (Grade 10), Otto Sandersfeld (Grade 6), and Reiner Sandersfeld (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2022-23 School Year;

Tyler and Sadie Woodley request Alexander Woodley (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Samantha Meyer request Camille Meyer (Kindergarten) attend Washington Community School District from Mid-Prairie;

Personnel Items

Contract issued to Melanie Steinhart, 8th Grade Volleyball Coach, $2,170.00 per annum;

Proposal to Increase Carrie Schweitzer, Middle School FCS from 0.5 FTE to 0.75 FTE for the 2022-2023 School Year;

Work Agreement issued to Stephanie Tardy, High School Paraprofessional $14.67 per hour;

Work Agreement issued to Hannah Glick, East Elementary Paraprofessional $14.67 per hour;

Resignation of Sandra Popejoy, High School Paraprofessional, $14.76 per hour, effective August 31, 2022;

Fundraising Requests

High School Baseball requests approval to raise funds through the 3rd Annual Can Drive on October 15, 2022, to purchase equipment, pay volunteer coaches and purchase coaches apparel;

Mary Allred seconded the consent items.  Motion carried 7-0.

Student Learning

Second Reading of Board Policy Series 100’s and 400’s

Board President Pickard directed the Board’s attention to the Chapter 100 and Chapter 400 Policies that were reviewed and portions amended by the Board with passage of the First Reading on August 8th. Pickard asked for questions, if any.

Denise Chittick moved to approve on Second Reading Board Policy Series 100 as presented.  Jed Seward seconded the motion.    Motion carried 7-0.

Marianne Schlabach moved to approve on Second Reading Board Policy Series 400 as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Employee-Owned Therapy Dog Policy (New) – 605.9

Board President Pickard introduced the agenda item and referenced new proposed Policy 606.9 Employee-Owned Therapy Dog Policy along with Documents 606.9E1 Professional Dog Handler Ethics, and 606.9E2 Employee-Owned Professional Therapy Dogs Checklist.  These policies are similar to those used by Ottumwa Community Schools.  This is brought to the Board due to an employee inquiry for bringing their Therapy Dog to their building.  The Board Discussed the Policy.

Gabrielle Frederick moved to approve on First Reading Board Policy 606.9 and exhibits 1 and 2 as presented (as changed).  Jake Snider seconded the motion.    Motion carried 7-0.

Finance

Bond Disclosure Policy 704.7

Business Manager Swartzentruber updated the Board on this Policy.  We are required to make the primary (initial) offering and the secondary (on-going) annual disclosures on bond securities the District issues or guarantees under the Federal Securities laws, including anti-fraud provisions.  Piper-Sandler, the District Financial and Bond Advisor assists us in assuring this disclosures are made by the state deadlines.  This policy is to assure that this is known and followed.  The Policy language is standard and written by Ahlers Cooney, the District’s Bond Legal Counsel.  This will be Board Policy 704.7 according to Ahlers & Cooney.  The Board asked questions for clarification and understanding.

Gabrielle Frederick moved to approve on First Reading the Bond Disclosure Policy 704.7 as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Post-Issuance Compliance Regulation for Tax-Exempt Obligations 704.2.R1

Business Manager Swartzentruber updated the Board on this regulation as it needs to be reapproved due to some changes in the original Section 7 on Advance Refunding.  Swartzentruber serves as Treasurer of the District and again work through Piper-Sandler in its capacity as District Financial and Bond Advisor to assure compliance.  This will be Board Policy 704.2.R1 according to Ahlers & Cooney.   Swartzentruber discussed elements of tax-exempt obligations to be followed including interest earnings and arbitrage, building for tax-exempt purposes that includes no leases or agreements with other entities or special use provisions for the buildings being built with these bonds.

Gabrielle Frederick moved to approve the Post-Issuance Compliance Regulation on First Reading for Tax-Exempt Obligations as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

IASB National Presence-Potential By-Laws Amendment

Board Member, Gabrielle Frederick, reported an upcoming change in By-Laws for IASB to the Board where the IASB changes the national organization from the current NSBA—2% of IASB dues—to the new one, CASBA—1% of IASB due.  The Board discussed the issues and noted a focus on local issues versus national.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, September 12, 2022, at 6:15 p.m. at the Mid-Prairie Middle School Media Center.  Agenda items to include:  Second Reading on 606.9, 704.7 and 704.2.R1; visits of the Middle School, East Elementary, and Home School Education Center; Audit RFP; and other items tabled from the previous meeting of August 8th.

Work Session

Building Tour of MP High School

The Board toured the High School Building led by Chuck Banks, Principal, to see the changes made over the Summer and see the preparation for first day of school.

Building Tour of MP West Elementary

The Board toured the High School Building led by Robin Foster, Principal, and Jordan TeBockhorst, Lead Custodian for West Elementary, to see the changes made over the Summer and see the preparation for first day of school.

Board Highlight

Board Members shared a highlight from the meeting.  Items mentioned included:

  • Appreciation for learning about the PLC training and process for the upcoming school year.
  • The tours of the two buildings to see the year over year changes and to see the pride for the building taken by the staff.  Specifically noted, were the MP Skins on the windows for added security
  • Appreciation for the discussion of the use of Therapy Dogs and the desire to add to the capacity of this program.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, September 12, 2022, at 6:15 p.m. at the Mid-Prairie Middle School Media Center.  Agenda items to include:

Adjournment

The meeting adjourned at 8:00 p.m. at West Elementary School.

 

August 8, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 8, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Jeremy Pickard, Marianne Schlabach,

Jake Snider.

Board members absent:  Gabrielle Frederick and Jed Seward.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

WORK SESSION

Hawk Highlight

Superintendent Stone introduced the Hawk Highlight idea and shared the Administrative Team went to SAI last week to get to know each other and learn with each other at the event.  Noted the breakout session were outstanding.  Seventeen staff are in Minneapolis this week for PLC training.

Schematic Design Presentation by Carl A. Nelson and Shive-Hattery

Tad Morrow and Chris Smith of Carl A Nelson Company (CANCO) Project Manager and Natalie Oppedal, Tim Fehr and Abbey Foster of Shive-Hattery Architects presented the Schematic Design and Budget Report to the Board for the Middle School, East Elementary, Softball Lights and High School Track projects that are included in the Revenue Bonds sold in July.  Included were the overview of the Schematic Design Drawings by Oppedal, Review of Estimated/Budgeted costs, the timeline and next steps in the design process, Track replacement status and Softball Lights replacement status.  The Wrestling room project was not addressed per the timeline.  The Board asked questions for clarification on the schematic drawings and also about timing of the projects.

Tad Morrow presented the overall project budget through the Schematic Design Phase of $12,667,000 is currently estimated to cost $12,346,000, or under by $220,000.  However, alternatives were noted in the presentation for items that would add additional cost to the estimated costs and could be additional savings.  Shive-Hattery and CANCO discussed the geothermal payback increasing from a 10 year to a 20 year payback on investment.  The Board discussed the pros and cons of geothermal versus non-geothermal options on only on the additions.  The Board asked Shive-Hattery and CANCO to look closely at the non-geothermal options.

The schedule for construction was reviewed with the Board where the target date for bids to be let would be February of 2023.  Construction would be mobilized to begin in the Spring of 2023 on the Middle School and East Elementary with the substantial completion on the buildings to be late Summer of 2024.  Softball lights are targeted for completion in early Spring of 2023, and High School Track replacement project is targeted for late Summer to Fall of 2023.  The schedule for the Wrestling Room is still to be determined and is dependent on the bid process for the two educational additions and renovations.  The Board asked questions for clarification and understanding.

Board Member and Administrator Dialogue – Moved to the end of the meeting in the Work Session

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items in this section.  Superintendent Stone noted a transfer of Sue Kleese to Middle School Nurse from High School Paraprofessional not a consent item, and also the existing staff that approved for 9 Apprenticeship seats in the Personnel section, below.

Minutes of Previous Meetings

The minutes of July 7, 2022, July 11, 2022, and July 14, 2022;

Finance Report

The Finance Report for July 2022 and second iteration of June 30, 2022 with initial accruals;

Payment of Bills

The bills as listed for August 8, 2022; and Prepaid Bills;

Open Enrollment Requests

Michelle Pacha requests Logan Pacha (Grade 6), attend Mid-Prairie from Clear Creek Amana Community School District for the 2022-23 School Year;

Jared and Megan Holmes request Kenna Holmes (Grade 2), Kestyn Holmes (Grade 5), and Kinley Holmes (Grade 6), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;

Cody & Tanja Hughes request Jayce Hughes (Grade 1) and Liliana Hughes (Grade 2), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;

Amanda Kron requests Adalyn Kron (Grade 7) and Remington Kron (Grade2), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;

 Emily Ross requests Travis Ray (Grade 7), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Jerrica Morgan requests Miya Ford (Grade 1), attend Mid-Prairie from Keota Community School District for the 2022-23 School Year;

Kelby Kiefer requests Kinzlee Kiefer (Grade 8) and Kylar Kiefer (Grade 6), attend Mid-Prairie from Keota Community School District for the 2022-23 School Year;

Jessica Kelchen requests Joseph Kelchen (Grade 7) and Owen Kelchen (Grade 4), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year;

Whitney Christensen requests Jessa Christensen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Shannon Rahde requests Ezekiel Rahde (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Meaghan Cahill requests Tyler Riether (Grade 4) attend Washington Community School District from Mid-Prairie;

Tangier Suddeth requests Elaine Suddeth (Kindergarten) and Ayla Suddeth (Kindergarten) attend Washington Community School District from Mid-Prairie;

Personnel Items

Contract issued to Chris Kern, HS Physical Education Teacher 0.5 FTE First Half of Year, $13,708 per annum;

Contract issued to Emestina Hernandez-Zudell, 5th Grade Teacher, $70,708 per annum;

Contract issued to Sue Schweinfurth, Bus Driver, $24.67 per hour;

Work Agreement issued to Tobi Anderson, Middle School General Cook, $14.56 per hour;

Work Agreement issued to Grace Beatty, Middle School General Cook, $14.56 per hour;

 

Professional Partners

Mackenzie Kos, MP West, $1,000 per annum;

Erin Cavanagh, MPHS, $1,000 per annum;

Wendy Allen, MPMS, $1,000 per annum;

Apprenticeship Program Participants – Hiring Recognition by requirement of the Apprenticeship Program

Justin Barthelman, MPHS                              Kaytlin Chalupa, MP West

Shelby Cook, MPMS                                       Katy Debler, MP East

Elisabeth Harris, MPMS                                 Alyssa Hershberger, MP East

Allyson Swartzentruber, MPMS                     Kristen Thomas, MPHS

Cassie Wolinsky, MP West

Resignation of Chris Tyler, HS Girls Head Track Coach, $5,189 per annum, effective July 26, 2022;

Resignation of Kathryn Schneider, MS Softball Coach, $1,827 per season, effective 7/28/2022;

Fundraising Requests – No requests submitted;

Mary Allred seconded the consent items.  Motion carried 5-0.

Student Learning

First Reading of Board Policy Series 100’s and 400’s

Superintendent Stone directed the Board’s attention to the Chapter 100 and Chapter 400 Policies that were reviewed and portions amended by the Board over the past 2 months of meetings as shared documents.  Changes made are identified.  Approval of all are necessary as part of the ongoing schedule of policy reviews as required by the State of Iowa.

Marianne Schlabach moved to approve on First Reading Board Policy Series 100 and 400 as presented.  Jake Snider seconded the motion.    Motion carried 5-0.

Second Reading Board Policy 203 Board Conflict of Interest

Superintendent Stone and Board President Pickard noted the Board Policy 203 on Board Conflict of Interest was approved on First Reading at the July 11, 2022 meeting and reviewed the need to change this policy to meet the new limits due to a change in the law during the last Iowa Legislative session.  The threshold of earnings for a School Board member as related to conflict of interest with the District has been raised to $20,000.

Jake Snider moved to approve the amendment upon Second Reading Board Policy 203 Conflict of interest with the new limit of $20,000 as signed into law on March 23, 2022.  Marianne Schlabach seconded the motion.    Motion carried 5-0.

Finance

Public Hearing – 7:15p.m. – Bus Specifications

Board President Pickard opened the Public Hearing for School Bus Specifications.  No one spoke.  The Public Hearing closed at 7:16 p.m. 

Jake Snider moved to approve the bus specifications as presented and to put the specifications for 2 School Buses out to bid with a due date of September 1, 2022.  Marianne Schlabach seconded the motion.    Motion carried 5-0.

Bank Depository Resolution

Business Manager Swartzentruber and Superintendent Stone presented the resolution in recognition that it was passed on June 13, 2022 in advance of the funds to be received when the Revenue Bonds closed in July. This is now the annual Depository Resolution required in August.

RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220.  The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.

 

                                             Location of         Maximum Balance           Maximum balance in

Depository name              Home Office       effect under prior             effect under this              

___________________  __________        resolution                           resolution                  .                                  

UMB Bank, N.A. (ISJIT)    Des Moines           3,000,000                           3,000,000

Hills Bank                            Hills                   12,000,000                         25,000,000

Federation Bank Wellman                              5,000,000                           5,000,000

CBI Bank & Trust               Kalona                 5,000,000                           5,000,000

Miles Capital Mgmnt       Des Moines            2,000,000                           2,000,000

 

Marianne Schlabach moved to approve 08082202 as presented reading from the resolution. Mary Allread seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - absent               Mary Allred                        - yes

                           Jed Seward                      - absent               Jeremy Pickard                  - yes

                           Marianne Schlabach        - yes                    Jake Snider                        - yes

                           Denise Chittick                  - abstained

Motion carried 4-0 with Denise Chittick abstaining.

Approval of the Schematic Design Plan

Superintendent Stone and Board President Pickard noted the presentation from the Carl A Nelson Company and Shive-Hattery teams during this meeting’s Work Session.  The next step in the process is to direct the two outside teams to move on the time line into the Design Development Phase of the projects as stipulated and related to the 2022 Revenue Bond proceeds.  The current budget estimate at the end of the Schematic Design phase is $12,346,000.

Denise Chittick moved to approve the Schematic Design plan as discussed and to move to the Design Development Phase of the project.  Mary Allred seconded the motion.    Motion carried 5-0.

District Contribution towards the Baseball Field Renovation

President Pickard noted that a group of baseball parents and supporters have started a fundraiser to raise funds to address concerns about the condition of the baseball field with backstop, field drainage concerns, and other improvements.  The total project is estimated to be $338,000.  Private donations currently stand at $85,000, with Athletic Boosters contributing $30,000 over two years.  The District has committed $20,000 in matching funds over two years per the existing matching fund policy and amounts.  Additionally, the group plans to submit a WCRF grant request in the current grant cycle for $150,000.  No motion is needed at this time as the matching funds policy is already in place.  Pickard asked for questions.  No further questions were asked.

WCRF Application Resolution

Superintendent Stone recommends one grant request for the funding round that ends August 25, 2022.  It is the “Mid-Prairie Field of Dreams” request of $150,000 with a total estimated project cost of $338,000.  The project will complete a renovation and upgrade of the High School Baseball field using a variety of funding sources as stated in the previous minuted item.

Marianne Schlabach moved to approve Resolution 08082201 for the WCRF Grant Application as presented “Mid-Prairie Field of Dreams" grant for approximately $150,000 on a total estimated project cost of $338,000.  Jake Snider seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - absent               Mary Allred                        - yes

                          Jed Seward                        - absent              Jeremy Pickard                  - yes

                          Marianne Schlabach          - yes                    Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 5-0.

Work Session

Completion of Unfinished Work Session Items

Board Member and Administrator Dialogue – Moved to the end of the meeting in the Work Session

Chuck Banks talked about the featured speaker at SAI who authored the Book “Water Your Bamboo”.  He was very encouraged by the message.

Business Manager Swartzentruber reported on mileage rates for employees at the IRS rate of $0.585 from $0.45 per the First Reading of Policy 401.07.  He also discussed whether the $1.25 per mile for charged for use of buses needs to be increased to $1.75 or $2.00 per mile for the new school year due to increased costs of fuel and operations.  While the latter is not in Board Policy, Administration wants to create awareness that this is being considered.

Closed Session

Discuss the Purchase or Sale of Real Estate

Mary Allred moved to enter into closed session as provided in section 21.5(l)(i) of the open meetings law to discuss the purchase or sale of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay or lower the price the board would receive for that property.  Seconded by Marianne Schlabach.

Roll Call Vote:    Gabrielle Frederick           - absent               Mary Allred                        - yes

                          Jed Seward                       - absent               Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                    Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 5-0.

The Board entered Closed Session at 8:56 p.m.

The Board exited Closed Session at 9:03p.m.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 22, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: a formal Board picture will be taken at 6pm, Building Project update from Summer Projects, Bond Disclosure Policy, Post-Issuance Compliance Regulation for Tax-Exempt Obligations, Discuss the RFP needed for Independent Audit for FY2023 and beyond (September), IASB by-laws Change Discussion, Buildings Walk Through with Custodians (September), and presentations from various departments and programs across the District (throughout the year).

Board Member Highlight

Superintendent Stone encouraged the Board to share one highlight from the evening’s meeting.  Start on a positive and end on a positive.  Items shared included – Board members recognized and appreciate Jake Snider’s increasing activity with motions and seconds, they expressed appreciation for the work of CANCO and Shive-Hattery, especially in the presentation this evening and the direction of the project, and appreciation was noted for the discussion and questions asked of each other and the presenters at the Board table this evening.

Adjournment

The meeting adjourned at 9:12 p.m.

July 14, 2022

Mid-Prairie Community School District           

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 14, 2022 – 6:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  None.

Staff Present:  Superintendent Brian Stone, Business Manager/Board Secretary Jeff Swartzentruber

Jake Snider moved to adopt the agenda as presented.  Seconded by Jed Seward.  Motion carried 7-0.

Business Meeting

Finance

Schematic Design Presentation for Middle School and East Elementary

Carl A. Nelson Company personnel and Shive-Hattery personnel provided the Board with an update and current overview on the Schematic Design Process and a timeline of projects.  August 8th is the date of the Schematic Design Presentation on the Middle School and East Elementary will be made to the Board.  After the presentation, the Board will process and provide direction so the next phase of the project can proceed.

Work Session

Board Development Training

Tammi Drawbaugh, IASB Consultant, led the Board discussion and facilitated a number of interactive exercises to challenge the Board on vision with focus on Governance level thinking.  Drawbaugh continued to focus on the differences of Governance versus Management, and the definition of near term and long term success factors that the Board can reach for in the present and into the future.

Adjournment

The meeting adjourned at 8:31 p.m.

July 11, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 11, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Jed Seward, Jake Snider.

Board members absent:  Marianne Schlabach.

Also Present:  Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

WORK SESSION

Facility Updates

Superintendent Stone shared a brief update of the stage of the buildings and the various Summer projects to date.  Significant progress is being made on the special projects and on the preparations for the first day of school.

Board Policy Review – Continuation of Series 400

Superintendent Stone led the Board through the latter sections of the Series 400 Board Policies, starting at 402.2 with intentions to complete the Series 400 at this meeting.  This review continued after the Business portion of the meeting.

Board Policy 203 Board Conflict of Interest – Moved to the Business portion of the meeting.

Board Member and Administrator Dialogue – Tabled until the next meeting

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Superintendent Stone noted that Daniel Hershberger is being transferred to Full Time at the Middle School to teach Physical Education.  He was at 0.8 FTE shared between the Middle School and High School.

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 27, 2022 and July 7, 2022;

Finance Report

The Finance Report for June 2022 with recognition that this is the cash basis report and will be modified over the next two months as year end information becomes available and measurable/accrued back to June 2022;

Payment of Bills

The bills as listed for July 11, 2022; and Prepaid Bills;

Open Enrollment Requests

Millard Fisher and Ashley Cory request Tabitha Fisher (Grade 8), attend Mid-Prairie from Keota Community School District for the 2022-23 School Year;

Jessica Mumford requests Greyson Bunting (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2022-23 School Year;

Whitney Christenson requests Bethany Christenson (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Jeanne Wagner, High School English Teacher, $58,969 per annum;

Contract issued to Lisa Helmuth, HS Fall Musical Assistant Director, $2,083 per annum;

Contract issued to Lisa Helmuth, HS Spring Play Assistant Director, $2,083 per annum;

Contract issued to Ron Swartzendruber, 7th Grade Girls Basketball Coach, $3,276 per annum;

Work Agreement issued to Remington Amelon, High School Paraprofessional, $14.67 per hour;

Work Agreement issued to Ashlyn Gugel, Middle School Paraprofessional, $14.67 per hour;

Work Agreement issued to Karissa Huggman, Middle School Paraprofessional, $14.67 per hour;

Resignation of Tammy Molone, East Elementary Paraprofessional, $14.18 per hour, effective July 7, 2022;

Fundraising Requests – None presented for approval;

Gabrielle Frederick seconded the consent items.  Motion carried 1-0 (Jeremy Pickard abstained).

Student Learning

2022 2023 IASB Legislative Priorities

Board President Pickard noted the initial discussion at last Board Meeting and led a discussion on the Legislative Priories list provide by IASB.  Previous year priorities chosen included:  Mental Health, Area Education Agencies, Teacher Recruitment and Licensure, Supplemental State Aid, and Bond Issues.   The Board Members continued to provide their input for the legislative priories to include:

  • 8. Mental Health – Supports Efforts to establish comprehensive community mental health systems to offer presentative and treatment services and school mental health programs;
  • 10. Area Education Agencies – Supports full funding of the area education agencies to provide essential services in a cost-effective manner to school districts;
  • 16.  Teacher Recruitment and Licensure – Supports additional tools to attract individuals to the teaching profession, especially for teacher shortage areas;
  • 20. Supplemental State Aid – Supports setting supplemental state aid at a rate that sufficiently supports local districts’ efforts to plan, create, and sustain world-class schools;
  • 23. Bond Issues – Supports allowing school bond issued to be passed by a simple majority vote, as well as supports authority to levy a combination of property taxes and income surtaxes to pay the indebtedness, and clarification that revenue bonds do not count toward the 5 percent statutory limit;

Gabrielle Frederick moved to approve the legislative priorities as noted above for the 2022-2023 Legislative Year and submit to IASB.  Jed Seward seconded the motion.    Motion carried 6-0.

First Reading Board Policy 203 Board Conflict of Interest

Superintendent Stone and Board President Pickard noted the earlier Work Session discussion about the need to change this policy to meet the new limits due to a change in the law during the last Iowa Legislative session.  The threshold of earnings for a School Board member as related to conflict of interest with the District has been raised to $20,000.  Not in the policy is the change for IPERS benefit recipients under the age of 65 and employed by an IPERS eligible employer may now earn up to $50,000 annually without loss of IPERS benefits.  The prior IPERS limit was $30,000.

Denise Chittick moved to approve the amendment upon First Reading Board Policy 203 Conflict of interest with the new limit of $20,000 as signed into law on March 23, 2022.  Jake Snider seconded the motion.    Motion carried 6-0.

Finance

New Money Market Accounts at Federation Bank and CBI Bank and Trust for Bond Proceeds

Business Manager Swartzentruber directed the Board’s attention to the account setup documents on the Board document site.  The Revenue Bonds will settle and be funded on Wednesday, July 13, 2022.  On that day, the funds will be wired into the Hills Bank Account in the amount of $12,430,000.  After closing expenses and escrow the net available for construction projects is expected to be $11,315,000.  The net proceeds will be evenly split to the three local banks into interest bearing accounts.  There is a need to two separate motions to set up the money market accounts at Federation Bank, and CBI Bank and Trust, respectively.  The District will use the Hills Bank interest bearing checking account initially, The Board asked questions for clarification and understanding.

Gabrielle Frederick moved to approve the creation of the Money Market Account at Federation Bank as presented with the account setup documents.  Mary Allred seconded the motion.    Motion carried 6-0.

Jed Seward moved to approve the creation of the Money Market Account at CBI Bank and Trust as presented with the account setup documents.  Jake Snider seconded the motion.    Motion carried 6-0.

School Bus Specifications Set Date and Time for Public Hearing

Business Manager Swartzentruber discussed the ongoing need to keep the District School Bus Fleet up to date.  A request for a Public Hearing to review the bus specifications for the purchase of up to two diesel powered, Yellow School Buses on August 8, 2022, at 7:15 p.m. is recommended.  The buses to be replaced are two of the older route buses that have reached a point where repairs are increasingly more frequent.

Gabrielle Frederick moved to set a Public Hearing for purpose of reviewing the specifications of up to 2 diesel powered school buses on Monday, August 8, 2022 at 7:15 p.m. at the Mid-Prairie Central Office Community Room.  Denise Chittick seconded the motion.    Motion carried 6-0.

2022 2023 Proposed School Fees / Admission Fees

Superintendent Stone noted that the Board had tabled this agenda item from the June 27th meeting due to discussions about whether or not to increase the gate amounts as recommended by the conference.  The conference approved an increase event ticket prices to $6 per High School Event and for Middle School to $4 for Adults and $1 for Students.  This also causes consideration of the Year Long Pass Prices to increase by $5 each for Families, Adults, and Students for the 2022-2023 School Year.  New amounts will be $265, $105, and $90, respectively.

At the June 27th meeting, the Board discussed not only not increasing the ticket prices but contemplated letting all Mid-Prairie students in free with a valid student identification card.  An alternative to allowing students in free, was to have a periodic free night for Mid-Prairie students instead.

Prior to tonight’s meeting an analysis of the annual gate revenue and the expenses of officials to better understand the impact of the options.  Superintendent Stone recommends the approval of the event ticket prices and season passes.  Families will begin to buy season passes for 2022-2023 very soon, and thus waiting until August could create issues, especially if prices were to be raised.  The Board asked questions for clarification and understanding.

The Board then discussed modifying the recommendation to $6 Adults and $3 for Mid-Prairie students. Middle School ticket prices would be as recommended at $4 for adults and $1 for students. The season long passes would then follow as $265 for families, $105 adults, and no change for students at $85.

Gabrielle Frederick moved to approve the athletic event prices to be $6 for Adults and $3 for Mid-Prairie Students at High School Events, $4 for Adults and $1 for all Students at Middle School Events, and Season Long Passes at $265 for Families, $105 for Adults, and $85 for Students.  Mary Allred seconded the motion.    Motion carried 6-0

Work Session

Completion of Unfinished Work Session Items

Board Policy Review – Continuation of Series 400 from the Work Session

Superintendent Stone led the Board through the latter sections of the Series 400 Board Policies that had not yet been completed to the end of Series 400.  The review of these policies was completed.  It was noted that the Series 100 and 400 Policies will be brought to August Board meeting for First Reading consideration of approval.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, August 8, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Public Hearing for New School Buses, First Reading of Board Policy Series 100 and 400, Second Reading of Board Policy 203, and Annual Bank Depository Resolution.

There will be a special Board Meeting Work Session Training Session on Thursday, July 14, 2022, at 6:00 p.m. at Central Office Community Room.  Agenda items will include: One item of business as a review and approval of the Schematic Design stage of the 2022 Revenue Bond Projects with Carl A. Nelson and Shive-Hattery personnel present to present; following this one business item, the Board will continue to the second Board Development Work Session with IASB consultant Tammi Drawbaugh.

Adjournment

The meeting adjourned at 7:51 p.m.

 

 

 

July 7, 2022 SPECIAL REPORT

Mid-Prairie Community School District 

           Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

July 7, 2022 – 6:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  Denise Chittick.

Staff Present:  Superintendent Brian Stone, Business Manager/Board Secretary Jeff Swartzentruber

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

Work Session

Board Development Training

Board President Jeremy Pickard introduced Tammi Drawbaugh, IASB Consultant, presenter and discussion leader for the tonight and for July 14th.  Tammi led the board in a Board education and training session on Board Governance Practices.  The framework for the work of the Board as a unit and the focus on the differences of Governance versus Management are key components to near term and long term success for the Board.

Announcements

The next regularly scheduled School Board Meeting will be Monday, July 11, 2022, at 6:15pm in the Central Office Community Room.

The next Special Board Meeting will be Thursday, July 14, 2022, at 6pm in the Central Office Community Room.  The agenda will include a second session on Board Governance Practices with IASB and the Schematic Design Presentation by Carl A. Nelson and Shive-Hattery for East Elementary and Middle School projects related to the 2022 Revenue Bond Issue.  The schematic design presentation will be first at 6 p.m. followed by the Work Session.

Adjournment

The meeting adjourned at 8:30 p.m.

2021-22 BOARD MINUTES

June 27, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 27, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, and Jake Snider.

Board members absent:  Jed Seward.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Jake Snider.  Motion carried 6-0.

WORK SESSION

2022 District ISASP Data

Kristan Hunter, District Learning Leader, provided a presentation on the Iowa Assessment of Student Progress (ISASP).  This program was rolled out in the 2018-2019 School Year, and as such, is still relatively new to Iowa schools.  These assessments are conducted in the Spring each year for students in grades 3 to 11 in the areas of English Language Arts (ELA), Math, and Science, and fully administered in an on-line format.  Science assessments are for grades 5, 8, and 10.  The assessments align to the Iowa Core Standards as implemented across the state.  The data presented shows only Mid-Prairie Students with ranges of 65% to 78% proficiency in ELA with 6th Grade as the lowest proficiency and 10th grade as the highest. For Math the proficiency ranges between 60% and 76% with 8th and 10th Grades at the lowest level and 4th Grade at the highest level.  Science proficiency percentages are 5th Grade at 60%, 8th and 10th Grades at 63%.  Year over year trends were shown for both ELA and Math for each grade.  Science trends are also shown and are generally positive for most grades, though a few grades show some slight fall off.  The Board asked questions about the trends for clarification and understanding.

School Board Policy Review

Superintendent Schneider discussed the School Board Policy Review.  He started with Series 100 and reviewed for changes.  He then moved into Series 400 for review of changes.  This review is in process.

Board Member and Administrator Dialogue – Tabled until the August meeting.

Board Development and Inservice Activities – Moved to the end of the meeting

BUSINESS MEETING

Public Forum– 7:00 p.m.

A parent provided an update on activities they are doing to make parents and others aware of various initiatives related to communication and bullying mitigation developments.

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 13, 2022;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for June 27, 2022;

Open Enrollment Requests

Jessica Kelchen requests Joseph Kelchen (Grade 7) and Owen Kelchen (Grade 4), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year;

Amanda Mize requests Eli Mize (Grade 7) and Norah Mize (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2022-23 School Year;

Whitney Christensen requests Jessa Christensen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Shawna Haines requests Aria Haines (Kindergarten) and Jazlyn Haines (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Marion Community School District for the 2022-23 School Year;

Lucinda Newswanger requests Melissa Newswanger (Grade 3) and Nathaniel Newswanger (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

James and Tammi Horak request Louis Horak (Grade 10) attend Highland Community School District from Mid-Prairie;

Personnel Items

Contract issued to Paige Peiffer, 7th Grade Volleyball Coach, $2,256 per annum;

Professional Partners

Jill Hartsock, MP West, $1,000 per annum;

Emily Zehr, MP West, $1,000 per annum;

Hannah Mougin, MP West, $1,000 per annum;

Kelsey Stumpf, MP West, $1,000 per annum;

Marnett Meier, MP West, $1,000 per annum;

Erin Cavanaugh, MPHS, $1,000 per annum;

Shawna Sieren, MPHS, $1,000 per annum;

Deidra Baker, MPHS, $1,000 per annum;

Stacy Cavey, MP East, $1,000 per annum;

Melissa Gerot, MP East, $1,000 per annum;

Crystal Gingerich, HSAP, $1,000 per annum;

For Open HS English Teacher, MPHS, $1,000 per annum;

For Open MS/HS Counselor, MPHS/MPMS, $1,000 per annum;

For Open MS PE Teacher, MPMS, $1,000 per annum;

For Open 5th Grade Teacher, MPMS, $1,000 per annum;

Resignation of Olivia Tucker, 5th Grade Teacher, $42,368 per annum, effective June 15, 2022;

Resignation of Anna Jabarri, High School English Teacher, $45,980 per annum, effective June 20, 2022;

Resignation of Katie Pruess, High School Middle School Counselor, $45,175 per annum, effective June 15, 2022;

Resignation of Olivia Tucker, 8th Grade Volleyball Coach, $2,132 per annum, effective June 15, 2022;

Resignation of Anna Jabarri, High School Prom Sponsor, $1,096 per annum, effective June 20, 2022;

Fundraising Requests – None Presented for Approval;

2022-2023 Power School Agreement

Approval of the Power School Agreement with Grant Wood AEA for the 2022-2023 School Year. 

Jake Snyder seconded the consent items.  Motion carried 6-0.

Student Learning

Spectator Behavior at Game

Superintendent Schneider introduced this agenda item by updating the Board on a situation in a recent softball game where a parent was asked to leave the premises.  The parent asked to address the Board to discuss his side of the story for the evening and discussed his personal situation.  He stated his perceptions and understandings about the situation.  He asked the Board for explanation.  The Board noted the umpire identified him as the person who made the comments and asked for him to be removed.  He responded with his perspective on the situation.  The Board noted Board Policy 903.4 and Iowa Code 279.8, 279.66, and 716.7.  Discussion held by the Board and parent about the Administrator in-charge and whether or not that means an administrator must always be present.  The parent also stated that he was not in disagreement of the one game suspension, though he believed the ejection was unwarranted.

Jake Snider moved to uphold the one game suspension for Matt Meisheid.  Mary Allred seconded the motion.    Motion carried 6-0.

2022 2023 IASB Legislative Priorities

Superintendent Schneider and Board President Pickard led a discussion on the Legislative Priories list provide by IASB.  Previous year priorities chosen included:  Mental Health, Area Education Agencies, Teacher Recruitment and Licensure, Supplemental State Aid, and Bond Issues.   The Board Members began to provide their input for the legislative priories to include:

  • 8. Mental Health – Supports Efforts to establish comprehensive community mental health systems to offer presentative and treatment services and school mental health programs;
  • 10. Area Education Agencies – Supports full funding of the area education agencies to provide essential services in a cost-effective manner to school districts;
  • 16.  Teacher Recruitment and Licensure – Supports additional tools to attract individuals to the teaching profession, especially for teacher shortage areas;
  • 20. Supplemental State Aid – Supports setting supplemental state aid at a rate that sufficiently supports local districts’ efforts to plan, create, and sustain world-class schools;
  • 23. Bond Issues – Supports allowing school bond issued to be passed by a simple majority vote, as well as supports authority to levy a combination of property taxes and income surtaxes to pay the indebtedness, and clarification that revenue bonds do not count toward the 5 percent statutory limit;

The Board tabled this until the July meeting to allow for further review and discussion.

Finance

$12,780,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2022

Resolution Appointing Paying Agent, Bond Registrar, and Transfer Agent Agreement and Authorizing the Execution of Same.

Gabrielle Frederick introduced the Resolution and moved to adopt Resolution Appointing Paying Agent, Bond Registrar, and Transfer Agent Agreement and Authorizing the Execution of Same.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                      Mary Allred                        - yes

                          Jed Seward                       - absent                Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                     Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Approval of the Tax Exemption Certificate.

Mary Allred moved to approve that the form of Tax Exemption Certificate be placed on file and approved.  Gabrielle Frederick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                      Mary Allred                        - yes

                          Jed Seward                       - absent                 Jeremy Pickard                 - yes

                          Marianne Schlabach        - yes                       Jake Snider                        - yes

                         Denise Chittick                  - yes

Motion carried 6-0.

Approval of the Continuing Disclosure Certificate.

Gabrielle Frederick moved to approve that the form of Continuing Disclosure Certificate be placed on file and approved.  Denise Chittick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                      Mary Allred                        - yes

                         Jed Seward                        - absent               Jeremy Pickard                  - yes

                         Marianne Schlabach         - yes                      Jake Snider                        - yes

                        Denise Chittick                  - yes

Motion carried 6-0.

Resolution Authorizing the Terms of Issuance and Securing the payment of $12,780,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds.

Denise Chittick introduced the Resolution and moved to adopt Resolution Authorizing the Terms of Issuance and Securing the payment of $12,780,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2022, of the Mid-Prairie Community School District, State of Iowa, Under the Provisions of Chapters 423E and 423F of the Code of Iowa, and providing for a method of payment of said bonds.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                      Mary Allred                        - yes

                          Jed Seward                       - absent                Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                     Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Resolution appointing UMB Bank, N.A. of West Des Moines, Iowa to serve as Paying Agent, Bond Registrar, and Transfer Agent, approving the Paying Agent, Bond Registrar, and Transfer Agent Agreement and authorizing the execution of same.

Denise Chittick introduced the Resolution and moved to adopt the Resolution appointing UMB Bank, N.A. of West Des Moines, Iowa to serve as Paying Agent, Bond Registrar, and Transfer Agent, approving the Paying Agent, Bond Registrar, and Transfer Agent Agreement and authorizing the execution of same.  Gabrielle Frederick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                      Mary Allred                        - yes

                          Jed Seward                       - absent                Jeremy Pickard                  - yes

                          Marianne Schlabach        - yes                       Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Soccer Field Easement with Alliant Energy

Superintendent Schneider introduced the easement document provided by Alliant Entergy for the Board’s consideration.  Alliant Energy is seeking approval for a permanent easement for the placement of a padmounted pole XMFR and pole.  The easement is for at 15 foot by 15 foot area on the extreme Northeast corner of the parking lot for the Soccer Field.  The Board asked questions for clarification and understanding.

Marianne Schlabach moved to approve the permanent easement with Alliant Energy as presented in the document.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

2022 2023 Proposed School Fees / Admission Fees

Superintendent Schneider noted that the Nutrition Division of the Iowa Department of Education announced the increase to the minimum Adult Lunch Prices for the 2022-2023 School Year. These prices would increase Mid-Prairie’s Adult prices by $0.18 for the upcoming School Year.  Rather than increase them by the minimum, it is proposed to increase the Breakfast and Lunch prices by $0.20 to $2.95 and $4.15, respectively for the 2022-2023 School Year.

Additionally, Schneider noted that the conference is increasing event ticket prices to $6 per High School Event and to $4 for Adults and $1 for Students.  This also causes the Year Long Pass Prices to increase by $5 each for Families, Adults and Students for the 2022-2023 School Year.  New amounts will be $265, $105, and $90, respectively.

The Board asked questions for clarification and understanding.  The decision is hold off on increases for Activities until the first meeting in August.  Thoughts were provided

Gabrielle Frederick moved to approve Adult meal prices for the 2022-2023 School year to $4.15 for Lunches and $2.95 for Breakfasts as presented.  Jake Snider seconded the motion.    Motion carried 6-0.

Middle School Dishwasher

Superintendent Schneider noted that as a result of a fire in the Middle School dishwasher on May 20th, the Middle School Dishwasher needs to be replaced prior to the start of school in August.  Cory Evans and Gary Dawson have been working to obtain bids for new dishwashers.  The bids are $30,754 from EMS Detergent Services (the Meiko machine) and $35,668 from Martin Brothers (the Hobart machine).  Installation quotes would add to the overall bid price by bidders.  Electrical services are quoted by Thrapp Electric at $2,300.  It is recommended that the Hobart dishwashing machine in the Martin Brothers bid be considered even as additional bids are being sought on the Hobart dishwashing machine for a lower price.  Reports on service and parts with the Meiko dishwashing machine have been less than satisfactory.

Denise Chittick moved to approve the purchase of a Hobart dishwashing replacement dishwasher model CL44En-BAS+Buildup and installation at the Middle School at the lowest price.  Mary Allred seconded the motion.  Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

It was decided to table the remainder of the Series 400 Board Policy Series until the July Meeting.

Announcements and Suggestions for Next Agenda

Board President Pickard noted the upcoming Board training sessions in July with IASB. The Board will meet for the Work Sessions on July 7th and 14th from 6pm to 8pm.

The next regular Board meeting will be on Monday, July 11, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Board Policy 203 (Board Conflict of Interest Policy); Bank Account Setups for Bond Proceeds at Federation Bank and CBI Bank and Trust;  IASB Legislative priorities, and Board Policies Series 400 review to continue.

The Board thanked Superintendent Schneider for his contribution to the Mid-Prairie Community.  The Board presented Schneider with a framed picture where all Board members and Administrators had signed the margin/matting.  Mark gave each board member a gift of appreciation for their service.

Adjournment

The meeting adjourned at 8:05 p.m. with Superintendent Schneider gaveling the meeting to a close.

June 13, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 13, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

Vice-President Marianne Schlabach called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, and Jake Snider.

Board members absent:  Jeremy Pickard and Jed Seward.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

WORK SESSION

English Language Arts / Foreign Language Presentation

Kristan Hunter, Curriculum Leader, presented the work of the English Language Arts and Foreign Language groups as they reviewed curriculum needs for their respective areas.  Some members of the two teams were present to assist Hunter in the presentation.  They first discussed process followed by the teams as they reviewed curriculum and looked for improvements, especially for grades 6-12 using vision priority, needs assessment, exploration, and evaluation steps.  The teams shared assessment data for Mid-Prairie and compared to the state level.  2021-2022 state level data is not yet available.  Hunter then provided a summary of costs for each area for the next six years.  Each team also discussed the curriculum chosen for the various grade levels and rationale for their choices.  The Board asked questions on process and for clarification during the presentation.  Board members affirmed the teams and the importance of students being engaged in the curriculum.

District Annual Report

Rachel Kerns, HSAP Director, facilitated and presented the 2021-2022 Annual Report document and spoke of the items in detail.  She appreciated the opportunity to work with the Administrative Team on this project throughout the year.  This 8-page report highlights many of the great things that have happened in the District for the year.  Each Administrator highlighted items from their respective pages.  Kerns asked the Board for their impressions and feedback.  The Board provided input for the report and ideas for future content. 

Board Member and Administrator Dialogue

Mid-Prairie and 13 other districts received a grant to apprentice paraprofessionals towards a teaching career path.  Currently there are 8 MP paraprofessionals that are participating in the process.  Brief reports were given by a number of Building Administrators.

Board Development and Inservice Activities

Nothing was discussed.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of May 9, 2022 and May 18, 2022;

Finance Report

The Finance Report for May 2022;

Payment of Bills

The bills as listed for June 13, 2002; and Prepaid Bills;

Open Enrollment Requests – None presented for approval

Personnel Items

Contract issued to Kylie Hanshaw, Third Grade Teacher, $40,003 per annum;

Contract issued to Sarah Roy, Fourth Grade Teacher, $40,003 per annum;

Contract issued to Christine Meader, Fall Musical Director, $3,459 per season;

Contract issued to Christine Meader, Spring Play Director, $3,459 per season;

Contract issued to Kelby Bender, MS Assistant Softball Coach, $989 per season;

Resignation of Lisa Doser, MS Physical Education Teacher, $77,614 per annum, effective June 10, 2022;

Resignation of Lisa Doser, 7th Grade Volleyball Coach, $3,219 per annum, effective June 10, 2022;

Resignation of Lisa Doser, MS Girls Basketball Coach, $3,219 per annum, effective June 10, 2022;

Resignation of Mat Freel, HS Girls Assistant Soccer Coach, $3,069 per season, effective May 31, 2022;

Resignation of Justin Barthelman, HS Girls Head Soccer Coach, $5,116 per season, effective June 5, 2022;

Resignation of Christine Meader, Assistant Director of the Fall Musical, $2,046 per season, effective May 20, 2022;

Resignation of Christine Meader, Assistant Director of the Spring Play, $2,192 per season, effective May 20, 2022;

Resignation of Melissa Fleming, Middle School Girls Track Coach, $2,728 per season, effective May 25, 2022;

Resignation of Sadie Chacon, Middle School Nurse, $37,871 per annum, effective May 24, 2022:

Resignation of Emily Brehm-Stecher, Middle School Special Education Teacher, $45,175 per annum, effective June 6, 2022;

Resignation of Crystal Adair, Middle School General Cook, $14.56 per hour; effective May 31, 2022;

Resignation of Linda Wilson, Middle School General Cook, $16.48 per hour, effective May 23, 2022;

Fundraising Requests

High School Baseball requests approval to raise funds through sale of meals through the baseball season for field renovations, equipment, supplies and volunteer coaches;

Mary Allred seconded the consent items.  Motion carried 5-0.

Student Learning

English Language Arts / Foreign Language Curriculum Materials

Based upon the presentation in the Work Session, the Curriculum groups have requested Curriculum Funds be designated for new materials in the amounts of $57,941 for Secondary English Language Arts and $45,916 for District Foreign Language.  These costs are projected for the next six years.  Not all of the costs would be paid up front, rather than spread equally over the six year period.  The Board asked questions for clarification and discussed the various concepts presented.

Mary Allred moved to approve the expenditures as presented for new Secondary English Language Arts Curriculum in the amount of $57,941 and District Foreign Language Curriculum in the amount of $45,916.  Denise Chittick seconded the motion.    Motion carried 5-0.

Sharing Agreements with Lone Tree Community School District

Superintendent Schneider presented the two 28E Agreements with Lone Tree Community School District for the 2022-2023 School Year.  The first 28E Agreement is to share our Transportation Director with Lone Tree at 20% FTE where Mid-Prairie holds the contract for Teresa Hartley.  The second 28E Agreement is to share our Special Education Director with Lone Tree at 20% FTE where Mid-Prairie holds the contract for Amy Shalla.   The supplemental weighting the Districts will received for the sharing agreements is 4 Student FTEs for Transportation Director and 2 Student FTEs for Special Education Director.  The total of 6 FTEs will generate additional revenue of approximately $44,500 to each District.  Mid-Prairie Sharing Revenue would total 18 Student FTEs if passed for a total additional revenue of $113,500 for the 2022-2023 School Year.  If these 28E Agreements are enacted by the Board, they will then be presented to the Lone Tree School Board for formal approval.

Denise Chittick moved to approve the 28E Sharing Agreements for the Transportation Director and the Special Education Director for the 2022-2023 School Year as presented.  Mary Allred seconded the motion.    Motion carried 5-0.

Student/Parent Handbooks

Superintendent Schneider drew the Board’s attention to the handbooks for each building. High School Principal Chuck Banks noted the High School Handbook.  Changes were made to the following sections of the Handbook:  Academic Letter; Honor Roll, Absence Procedure, Early Release/Late Arrival, Makeup Work, Academic Eligibility for Interscholastic Competition, Dress Code, and Excused Absences.  The ALC, Virtual Academy, and Middle School have no changes to their handbooks.  Home School made minor changes to their student handbook and noted those. The Elementary Schools made a few minor changes to the handbooks to include: allowing hats and stating social media guidelines for staff posting pictures, especially no pictures of students.  The Board asked questions for clarification.

Denise Chittick moved to accept the Student/Parent Handbooks changes as presented.  Gabrielle Frederick seconded the motion.    Motion carried 5-0.

IASB Legislative Priorities

Superintendent Schneider drew the Board’s attention to the IASB Legislative Priorities document for the 2021-2022 Legislative Year.  IASB has begun the inquiry and process for districts to determine their legislative priorities for the 2022-2023 Year.  The process starts with the Board review of this document and then process to determine the priorities to communicate to IASB for next year.  Schneider asked the Board to begin that process with a timeline to determine the priorities either at the next meeting.

Finance

Approximately $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2022

Superintendent Schneider, Board Secretary Swartzentruber, and Matt Gillaspie of Piper Sandler as the Municipal Advisor reported on the bidding process at the Bond Sale today, June 13, 2022.  Bids were received and evaluated.  The bid that is recommended to the Board is: from Robert W. Baird & Co., Inc. as one of the two bids received. Gillaspie provided rationale and background for the proposed winning bid.  The bid is $12,566,306.75 at a true interest rate of 4.3688% for the purchase of $12,780,000 of bonds at par value. The Board asked questions for clarification and understanding.  A resolution is required in order to accept the bid and move to closing of the sale on July 13, 2022.

Denise Chittick moved to resolve directing the sale of $12,780,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2022 to Robert W. Baird & Co., Inc. at a True Interest Rate of 4.3688%.  Gabrielle Frederick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jed Seward                       - absent                               Jeremy Pickard                  - absent

                          Marianne Schlabach         - yes                                    Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 5-0.

Bank Depository Resolution

Superintendent Schneider and Business Manager Swartzentruber presented the resolution in recognition of the funds to be received when the Revenue Bonds close in July. This will precede the annual Depository Resolution required in August although the funds received in July will exceed the current limits.

RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220.  The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.

                                             Location of         Maximum Balance           Maximum balance in

Depository name              Home Office       effect under prior             effect under this              

___________________  __________        resolution                           resolution                  .                                  

UMB Bank, N.A. (ISJIT)    Des Moines           3,000,000                           3,000,000

Hills Bank                            Hills                   12,000,000                         25,000,000

Federation Bank Wellman                              5,000,000                           5,000,000

CBI Bank & Trust               Kalona                  5,000,000                           5,000,000

Miles Capital Mgmnt       Des Moines             2,000,000                           2,000,000

Gabrielle Frederick moved to approve 06132201 as presented reading from the resolution to increase the Hills Bank deposit amount to $25,000,000. Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jed Seward                       - absent                               Jeremy Pickard                  - absent

                          Marianne Schlabach         - yes                                    Jake Snider                        - yes

                          Denise Chittick                  - abstained

Motion carried 4-0 with Denise Chittick abstaining.

Kalona Community Center and Wellman Parkside YMCA Gymnasium Leases

Superintendent Schneider discussed the two five year leases to be signed with the YMCA and City Administrators.  He noted that both leases have a few minor changes due to usage and governance.  The Kalona lease agreement starts with an annual payment to the City of Kalona of $15,000 and increases by $1,000 per year to provide gymnasium access to the District for one-half of the gymnasium.  The Wellman lease agreement starts with an annual payment split in half to the City of Wellman and to the Washington County YMCA of $15,000 and also increases by $1,000 per year.  The lease terms have been reviewed by each entity.  Superintendent Schneider recommends the leases be approved prior to the July 1st start dates.

Mary Allred moved to approve the 5-year lease documents for the Kalona and Wellman facilities to the City of Kalona and the City of Wellman/Washington County YMCA as presented.  Denise Chittick seconded the motion.    Motion carried 5-0.

Director and Central Office Staff Compensation for 2022-2023

Superintendent Schneider provided a schedule of compensation for the 2022-2023 School Year to the Board.  Six people are on the schedule.  He performed a review of these positions compensation as compared to the 10 school districts immediately larger and 10 school districts immediately smaller the Mid-Prairie.  After analysis, he provides a recommendation tonight for the compensation.  He provided further rationale for the recommendation on each position.  Increases in compensation packages ranged from 3.2% to 28.0% with the group’s percentage increase at 11.3%. 

Denise Chittick moved to approve Directors and Central Office Staff wage and package increases for 2022-2023 as presented.  Mary Allred seconded the motion.    Motion carried 5-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Rob Hruby and Greg Jergens reported on the meetings they and their teams conducted with the architects as to the needs of the Middle School and East Elementary buildings.  Superintendent Schneider reminded the board that the final plans will be presented to the Board for approval.

Superintendent Schneider noted the Review of

Next Meeting and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, June 27, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: IASB Legislative Priorities, Grant Wood AEA Power School Agreement for 2022-2023; and Review of Board Policies 100 and 400 begins at the next meeting;

Adjournment

The meeting adjourned at 8:24 p.m.

May 18, 2022

                                    Mid-Prairie Community School District                                   

      Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 18, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  None.

Staff Present:  Superintendent Mark Schneider, Business Manager/Board Secretary Jeff Swartzentruber, East Elementary Principal Greg Jergens, and Middle School Principal Rob Hruby

Mary Allred moved to adopt the agenda as presented.  Seconded by Jed Seward.  Motion carried 7-0.

Public Forum – No one spoke.  

Consent Agenda

Marianne Schlabach moved to approve the following consent items.

Personnel Items

Contract issued to Randy Billups, HS Head Wrestling Coach, $4,339 per season;

TLC Contract issued to Melissa O’Rourke, PBIS/SEL Teacher Leader, $2,867 per annum;

TLC Contract issued to Stacia Danner, Model Preschool Teacher, $2,867 per annum;

Resignation of Melanie King, HSAP Supervising Teacher, $28.10 per hour, effective 6/15/2022;

Resignation of Rachel Otting, West Elementary 3rd Grade Teacher, $42,079 per annum, effective end of the 2021-2022 School Year. 

Mary Allred seconded the motion.    Motion carried 7-0.

Construction Projects Funded with Revenue Bonds

Superintendent Schneider introduced the floor plan options for the Middle School while noting that East Elementary floor plan is settled.  There are three options for the Middle School.  Personnel from Carl A. Nelson Company, Construction Manager for the District, and Shive-Hattery, Architect for the District were present to answer questions.  The Board focused on the third option as this was a combination of option 1 and input from Middle School staff as presented by Principal Hruby.  The Board discussed the pros and cons of option 3 at length as well as thoughts for long term growth items.  The third option is estimated to be the less expensive, by $200,000 to $500,000, of the three options.  It also appears to provide flexibility for future expansion.

Jed Seward moved to accept Option 3 for the Middle School.  Jake Snider seconded the motion.    Motion carried 7-0.

Following the approval Shive-Hattery personnel talked about next steps in the process for design and development with an initial timeline for going for bid in December 2022, bids to be returned in late January of 2023, ground breaking goal is March of 2023 with completion in the Fall of 2024.

Superintendent Contract for 2022-2023

President Pickard noted that the Superintendent Contract for two years has been presented to and signed by Brian Stone.  The form of the contract is similar to the previous Superintendent contract in terms of benefits and structure, but has been updated to include two years.  The contracted amount is $156,000 base salary.  Additionally, there is a $12,000 403(b) payment in lieu of family health insurance coverage, as Mr. Stone has asked for single coverage only.  Other benefits include 4 weeks of vacation, and similar leaves to the Certified Staff Master Agreement provisions.  The contract was reviewed by the Board.  Question were asked by the Board for clarification.

Denise Chittick moved to approve the two-year Superintendent Contract with Brian Stone for $156,000 for the first year as presented.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Board Training Session – President Pickard asked about the board training session in July would the Board prefer it to be on two dates in shorter sessions or one date with a longer session.  It is currently planned for 2 sessions.  There appears to be initial agreement to keep the 2 session format.

Adjournment

The meeting adjourned at 6:53 p.m.

May 9, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 9, 2022 – 3:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

Work Session

Introductory Comments by Trent Grundmeyer

Board President Pickard reviewed the agenda for the day due to the level of detail and non-standard elements of the meeting.

Trent Grundmeyer gave instructions on the session for the Board and the process of interviews of the finalist candidates and deliberations.

New Superintendent Finalist Interviews – Closed Session

Marianne Schlabach moved to continue to closed session to evaluate the professional competency of an individual who’s hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(i), Code of Iowa.  Seconded by Gabrielle Frederick.

Roll Call Vote:    Gabrielle Frederick           - yes                           Mary Allred                        - yes

                          Jed Seward                       - yes                          Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                          Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

The Board entered Closed Session at 3:16 p.m.

The Board exited Closed Session at 5:59 p.m. and took a break before reconvening.

President Pickard reconvened the meeting at 6:15 p.m.

BUSINESS MEETING

Public Forum– 6:15 p.m.

Liz Harris, President of the MPEA, expressed thanks to the School Board for their work.  The appreciation gift bags are for the Board’s enjoyment.

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 25, 2022;

Finance Report

The Finance Report for April 2022;

Payment of Bills

The bills as listed for May 9, 2022; Prepaid Bills;

Open Enrollment Requests

Travis and Amber Becker request Wyatt Becker (Alternative Kindergarten), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;

Lisa Kesten requests Lucy Kesten (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Personnel Items

Work Agreement issued to Crystal Adair, Middle School General Cook, $14.59 per hour;

Work Agreement issued to Jodi Meader, HSAP Media Secretary, $14.92 per hour;

Hourly Contract issued to Pattie Madison, HSAP Supervising Teacher, $25.65 per hour;

Contract Issued to Justin Barthelman, HS Assistant Football Coach, $3,347 per annum;

Contract Issued to Elizabeth Dehogues, Behavioral Interventionist, $47,934;

Contract Issued to Emily Brehm-Stecher, MS Special Education Teacher, $45,175;

TLC Contracts for 2022-2023 Issued to:

Contract Issued to Emily Zehr, TLC PBIS/SEL Teacher, $2,867 per annum;

Contract Issued to Hannah Mougin, TLC Literacy Teacher, $2,867 per annum;

Contract Issued to Jennifer Roth, TLC Literacy Teacher, $2,867 per annum;

Contract Issued to Emma Brenneman, TLC Students Supports Team Teacher, $2,867 per annum;

Contract Issued to Melanie Steinhart, TLC Students Supports Team Teacher, $2,867 per annum;

Contract Issued to Terra Huber, TLC Students Supports Team Teacher, $2,867 per annum;

Contract Issued to Jessica Swartzentruber, TLC Students Supports Team Teacher, $2,867 per annum;

Contract Issued to Rachel Foubert, TLC School Culture Committee Teacher, $2,867 per annum;

Contract Issued to Terri Adam, TLC School Culture Committee Teacher, $2,867 per annum;

Contract Issued to Ashley Bartels, TLC School Culture Committee Teacher, $2,867 per annum;

Contract Issued to Elsa Schmidt, TLC Instructional Lead Teacher, $2,000 per annum;

Contract Issued to Traci Zahradnek, TLC Instructional Lead Teacher, $2,000 per annum;

Contract Issued to Sara Puttmann, TLC Instructional Lead Teacher, $2,000 per annum;

Contract Issued to Sarah O’Rourke, TLC Instructional Lead Teacher, $2,000 per annum;

Contract Issued to Jessica Jones, TLC Instructional Lead Teacher, $2,000 per annum;

Contract Issued to Sheila Raim, TLC Lead Supervising Teacher, $2,000 per annum;

Contract Issued to Natalie Silbaugh, TLC Data Coordinating Teacher, $1,000 per annum;

Contract Issued to Collette McClellen, TLC Technology Teacher, $1,000 per annum;

Volunteer Coaches Spring of 2022

Zeb Evans, HS Softball Assistant Coach, Up to $2,400 from Resale/Concessions;

Jed Seward, HS Baseball Assistant Coach, Up to $1,500 from Resale/Concessions;

Brody Miller, HS Baseball Assistant Coach, Up to $1,500 from Resale/Concessions;

Aaron Fleming, MS Track Assistant Coach, $-0-

Resignation of Maria Flores, WE Paraprofessional, $14.21 per hour, effective End of 2021-2022 School Year;

Fundraising Requests

MP HSAP Roots and Shoots Program requests approval to raise funds through the annual Spring Flower Fundraiser, annual Fall Mum Fundraiser and other related activities from April of 2022 to April of 2023 to be used to purchase equipment, supplies, outdoor education, outdoor games, and learning and growing opportunities for students and families;

Marianne Schlabach seconded the consent items.  Motion carried 7-0.

Special Presentations

Recognition of Retiring Staff

Superintendent Schneider introduced the retiring staff and invited comments from those in attendance for each staff person.  Staff persons retiring at the end of the 2021-2022 School Year include five people: Marian Marley, Jane Blieu, Terri Duwa, Norman Brooks, and Beth Spenler.

People came to honor the teachers and staff and many people shared memories and thanks to each person as they were honored individually.  Superintendent Schneider presented each person with a plaque of recognition.  The Board expressed their appreciation to each person for their many years of service to the District.

Finance

Project Manager Contract with Carl A. Nelson Company

Superintendent Schneider reviewed the Construction Project Manager Contract between the District and Carl A. Nelson Company to manage the construction projects for the Revenue Bonds.  The AIA Contract form outlines the scope of work.  Carl A. Nelson Company personnel were on a Zoom call to answer questions as needed.   No questions were asked.

Denise Chittick moved to approve the Project Manager Contract with Carl A. Nelson Company for the construction projects as outlined in the scope of work.  Mary Allred seconded the motion.    Motion carried 7-0.

Architect Contract with Shive-Hattery

Superintendent Schneider reviewed the Architect Contract between the District and Shive-Hattery, Inc. including the addendum to provide architectural services for the construction projects that will result from the issuance of the Revenue Bonds.  The AIA Contract form outlines the scope of work.  Shive-Hattery, Inc. personnel were on a Zoom call to answer questions as needed.  No questions were asked.

Jake Snider moved to approve the Contract with Shive-Hattery, Inc. for the architectural services as outlined in the scope of work.  Jed Seward seconded the motion.    Motion carried 7-0.

Salaries for Principals, Middle School Dean of Students, and HSAP

Superintendent Schneider recommends a 3.2% package increase for Principals, and Assistant AD and Middle School Dean for the 2022-2023 School Year.  This is consistent with the 3.2% package approval for Teachers and Support Staff passed at an earlier School Board Meeting.  HSAP Administrative Staff and Hourly Teaching Staff raises differ from the 3.2% increase proposal due to various circumstances.  These increases and the various related situations were presented and discussed by Schneider with the School Board.

Gabrielle Frederick moved to approve the District Administrators and Middle School Dean of Students wage and package increases of 3.2%, and HSAP Administrative and Teaching Staff increases all for Fiscal Year 2022-2023 as presented.  Mary Allred seconded the motion.  Motion carried 7-0.

Resolution to Fix the Date of Sale of Revenue Bonds, Electronic Bidding Procedures, and Approve the  Official Statement

Superintendent Schneider and Business Manager Swartzentruber presented the resolution for the sale of $14,500,000 of Revenue Bonds, Electronic Bidding Procedures and the Preliminary Official Statement (POS).  The resolution is required for passage prior to the schedule Bond Sale on June 13, 2022.  The Resolution asks for more than the intended sale amount of $12,625,000 in order to provide maximum flexibility and the amount with the Public Hearing in December of 2021.  The District can sell less than the resolution amount but cannot sell higher than the amount.  It is standard practice to set the resolution amount higher.  The Board asked final questions for clarification. 

Gabrielle Frederick moved to approve the resolution fixing the date of sale for June 13, 2022 at 1:00 p.m., of approximately $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue bonds Series 2022, approving electronic bidding procedures and approving official Statement.  Denise Chittick seconded the motion.

Roll Call Vote

Roll Call Vote:    Gabrielle Frederick           - yes                              Mary Allred                        - yes

                          Jed Seward                       - yes                             Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                             Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 7-0.         

Announcements and Suggestions for Next Agenda

A special Board Meeting is set for Wednesday, May 18, 2022 at 6:15 p.m. to discuss the Middle School Building Addition, Renovation Plans, and Footprint Layout. (See additional notes on Closed Session, below)

The next regular Board meeting will be on Monday, June 13, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: The Annual Report, English and Language Arts materials will be requested, and Wages for Central Office and Director Staff.

Work Session / Closed Session

New Superintendent Finalist Discussion – Return to Closed Session

Gabriella Frederick moved to continue to closed session to evaluate the professional competency of an individual who’s hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(i), Code of Iowa.  Seconded by Marianne Schlabach.

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jed Seward                       - yes                                     Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                                     Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

The Board entered Closed Session at 7:16 p.m.

The Board exited Closed Session at 10:07 p.m.

Extend an Offer to a Candidate

Denise Chittick moved to extend and offer to the chosen candidate for Superintendent of the Mid-Prairie Community District.  Marianne Schlabach seconded the motion.  Motioned carried 5-2 (Jed Seward and Jake Snider voted no).

The Board will discuss the additional details in closed session at the May 18, 2022 special meeting on candidate negotiations.

Adjournment

The meeting adjourned at 10:25 p.m.

April 25, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 25, 2022 – 3:40 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

Introductory Comments by Trent Grundmeyer

Grundmeyer gave instructions on the session for the Board and the process of deliberations after all candidates.

New Superintendent Semi-Finalist Interviews – Closed Session

Denise Chittick moved to continue to closed session to evaluate the professional competency of an individual who’s hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(i), Code of Iowa.  Seconded by Gabrielle Frederick.

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jed Seward                       - yes                                     Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                                     Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

The Board entered Closed Session at 3:51p.m.

The Board exited Closed Session at 6:57 p.m.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.  Superintendent Schneider noted the 28E Agreements for HSAP for 2023; Graduates are approved are contingent on completion of course work, and Grant Wood Mentoring and Consortium Agreement for the benefit of the new Board members.

Minutes of Previous Meetings

The minutes of April 11, 2022 and April 13, 2022;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for April 25, 2022;

Open Enrollment Requests

 Justin and Rachel DeSotel request Caleb DeSotel (Kindergarten), and Mason DeSotel (Grade 2), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;

Bracie Christner requests Kingston Christner (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year;

Meliah Diller requests Merrik Diller (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2022-23 School Year;

Kyle and Tristyn Fisher request Jessiah Benson (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2021-22 School Year;

Haley Bontrager requests Loralyn Bontrager (Kindergarten) attend Williamsburg Community School District from Mid-Prairie;

Personnel Items

Contract issued to Jenny Hobbs, High School Assistant Softball Coach, $3,727.08 per season;

Contract issued to Olivia Tucker, 8th Grade Volleyball Coach, $2,132.00 per annum;

Resignation of Teresa Duwa, High School Paraprofessional, $16.75 per hour, effective end of 2021-2022 School Year;

Fundraising Requests

High School Baseball requests approval to raise funds through hosting of a youth baseball camp for 2nd to 7th graders on Saturday, May 14, 2022, the proceeds will be used for equipment, volunteer coach payments, coaches and team apparel, and miscellaneous small equipment;

28E HSAP Agreement with Iowa Valley CSD for 2022-2023 -- Approved

Mentoring and Induction Consortium Agreement with Grant Wood AEA for the 2022-2023 School Year

MPHS Graduating Seniors Class of 2021-2022

Jerzi Anne Anderson                                       Diago Armando Ayala                                    Lilou Eve Beachy

Lane Michael Bear                                         Madelyn Noel Bender                                    Ethan Levi Bontrager

Lauren Renee Boos                                        Brenten Robert Boyse                                   Colby Therese Brown

Dylan Leo Bunting                                          Alexander Wesley Burnham                         Gannon Daniel Callahan

Ty Lynn Carey                                                  Olivia Laryn Caskey                                        William Shea Cavanagh

Alia Marie Clark                                              Elizabeth Marie Cline                                     Drew Nicholas Craft

Julian Oliver Davidson-Urquidez                  Bridget Mary Kathryn Fisher                         Zane Benjamin Fisher

Zoe Catherine Fisher                                      Avery Natalia Frede                                       Caelib Ambrose Garvey

Gunnar Jack Gingerich                                   Ashlyn Ann Gugel                                            Rochelle Ann Gutierrez

Evan Roger Hall                                              Carter Grant Harmsen                                   Emilia Lauren Harmston

Kelsi Lee Anne Harr                                        Samuel Joseph Harris                                     Tyler James Helmuth

Chandler Reed Hershberger                         Jarrett Joseph Hoffman                                Carly Kaye Hubbell

Conner James Jennings                                 Justice Scott Jones                                         Ryan John Jones

Madison Louise Kelly                                     Brittany Lynn Kinsinger                                  Jeorgia Carolina Knepp

Ethan James Kos                                             Megan Alena Lucas                                        Ainsley Marie Lueck

Brookline Emily Elise Lybarger                     Esther Elizabeth Martin                                 Kaitlin Jo Martin

Owen Raymond McArtor                              Alyssa Anna McDowell                                  Erica Jade McDowell

Rebekah Lynn Meader                                   Ainsley Lynnea Miller                                     Camden Lee Miller

Dawson Sue Miller                                         Mya Kathleen Miller                        Emalee Catherine Molczyk

Anna May Nafziger                                        Brodey Kenneth Neal                      Joshua Andrew Nicholson

Madeline Ann Nonnemann                           Lola Grace Norman                                        Zane Michael Novy

Montanna Maria De Loudres O’Leary        DeLanee Nichole Patterson                         Stone Nickolas Peck

Jackson Allen Pennington                             Hunter Cole Price                                           Cana Noelle Rediger

Terra Celeste Richardson                              Ian Joseph Schmidt                         Katelyn Elizabeth Schneider

Thaddeus Charles Shetler                             Kaylee Ann Shirkey                                         Carmen Rose Sieren

Gideon Robert Sim                                         Sydney Ruth Skelton                                      Nicolas Thomas Tardy

Maria Theresa Rose Titus                             Andrew David Townsend                              Ella Marie Wade

Emmanuel Joseph Watts                              Brianna JoLee Weber                                    Caleb Michael Westen

Brent James Wiles                                          Jaden Ruth Yoder                                           Riley Benjamin Yoder

Samuel Ian Yoder                                           Sydney Elena Yoder

MPCSD Virtual Academy Graduating Seniors Class of 2021-2022

Mason Anthony Brady                                   Samantha Ann McQuirk                                Ruth Elena Taylor

MP-HSAP Graduating Seniors Class of 2021-2022

Grace Martin                                                   Ruth Grace Martin                                          Deborah Nelida Vallejo

Josiah J. Vallejo                                               Cierra Candelycia Nicole Helmuth              Lily Joy Render

Rosalie Margaret Queen                Danae Gingerich                                             Ariana Irene Parsons

Robert Andrew Nagy                                     Andrea N. Yutzy                                              Jack Andrew Friessen

Isabel June Forbes

Grant Wood AEA Mentoring and Induction Consortium Agreement for the 2022-2023 School Year - Approved

Mary Allred seconded the consent items.  Motion carried 7-0.

Finance

Student Feeds for 2022-2023

Superintendent Schneider shared the Student Fee Schedule for 2022-2023.  The proposed fee schedule recommends reinstatement of the Book Rental Fees for 2022-2023 at $50 per student from Four Year-Old Preschool to Grade 12.  These fees bring in about $70,000.  This was last used in School Year 2019-2020.  There is also a proposed increase of $0.05 for Student Lunches and Breakfasts.  There has been no increase since 2019-2020 School Year due to the Federal Program for all student free lunch the past two school years.  The Federal Program is scheduled to end this school year.  The State has not announced the minimum lunch and breakfast prices for adults for the 2022-2023 School Year.  The District is currently at the minimum of $3.95 for adult lunches and $2.75 for adult breakfasts.  When these are announced, there may need to be an addition to these adult meal prices.

Mary Allred moved to approve the 2022-2023 Student Fees schedule as presented.  Jake Snider seconded the motion.    Motion carried 7-0.

Carl A. Nelson & Company Contract

Superintendent Schneider shared the AIA 132 Contract draft between Owner (The District) and the Construction Manager as Advisor (Carl A. Nelson and Company (CANCO)).  The draft contract is in almost final form and needs preliminary review and approval by the Board.  This is an informational item.

Shive-Hattery Contract

Superintendent Schneider shared the status of the contract between the District and Shive-Hattery, Inc., architects for the Construction Projects to be performed using the 2022 Revenue Bond Proceeds.  This will need to be worked through an approved before Carl A. Nelson and Company can begin their work.

MPEA Compensation Agreement for 2022-2023

Superintendent Schneider shared that the IBB agreed to propose a total package increase for the 2022-2023 School Year of 3.20%.  It is above the new money percentage signed by the governor in March of 2022 of 2.5%.  The 3.20% is near the State school district average settlements for 2022-2023.  The MPEA and MPESSA Associations ratified the proposal on April 15, 2022.  It is recommended that the School Board also consider ratification of the 3.20% package increase.  Schneider recommends ratification of the package. Schneider thanked the MPEA for their good faith bargaining.

Jake Snider moved to approve 2022-2023 Compensation Agreement for Teachers and Classified Staff that includes a 3.20% overall package increase as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, May 9, 2022, at 12:45 p.m. at the Central Office Community Room.  Agenda items to include: Closed Session In-person Interviews of the Superintendent Finalist Candidates; Recognize retiring teachers and support staff; and Shive-Hattery and Carl A. Nelson and Company contracts provided they are ready.

Closed Session

New Superintendent Semi-Finalist Interviews – Return to Closed Session

Mary Allred moved to continue to closed session to evaluate the professional competency of an individual who’s hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(i), Code of Iowa.  Seconded by Marianne Schlabach.

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jed Seward                       - yes                                     Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                                     Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 7-0.

The Board entered Closed Session at 7:26p.m.

The Board exited Closed Session at 9:59 p.m.

Adjournment

The meeting adjourned at 10:00 p.m.

April 18, 2022 SPECIAL MEETING

Mid-Prairie Community School District   

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 13, 2022 – 6:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  None.

Staff Present:  Business Manager/Board Secretary Jeff Swartzentruber; Human Resources Coordinator Carmela Ulin

Denise Chittick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

Overview of Superintendent Candidate Pool

Board President Pickard asked Trent Grundmeyer of Grundmeyer Leader Services to proceed with the agenda as outlined.  22 total candidates applied for the Mid-Prairie Superintendent opening. The candidate pool stats were shared in terms of diversity, experience, and referral sources.  The Board asked clarifying questions on the data provided.

Finalize Formal Interview Schedule for the New Superintendent Position

Trent Grundmeyer shared the tentative Interview Schedule for Finalists with the Board and explained the process.  He asked for questions and input by the Board.  The Board provided feedback on the schedule.  Modifications will be made by Grundmeyer and returned to the District.

Review Superintendent Candidates, Finalize Screening Questions, Discuss Formal Interview Teams for New Superintendent – Closed Session

Denise Chittick moved to continue to closed session to evaluate the professional competency of an individual who’s hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(i), Code of Iowa.  Seconded by Mary Allred.

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                           Jed Seward                      - yes                                     Jeremy Pickard                 - yes

                           Marianne Schlabach        - yes                                     Jake Snider                       - yes

                           Denise Chittick                 - yes

Motion carried 7-0.

The Board entered Closed Session at 6:35p.m.

The Board exited Closed Session at 8:44p.m.

Adjournment

The meeting adjourned at 8:45p.m.

April 11, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 11, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Jed Seward.  Motion carried 7-0.

WORK SESSION

Bully and Harassment Presentation

High School Principal Chuck Banks introduced Anne Morgan, Great Prairie AEA adjunct presenter.  She provided a presentation on Bully and Harassment issues and ideas with the Board.  She shared Iowa Department of Education Guidance document on the Bullying Checklist – District dated June 28, 2021 and discussed the elements of the definition of bullying as defined by the Code of Iowa.  The Board asked questions for clarification of the Board versus Administrator role in the Policies and investigations. 

FCCLA Thrift Shop Presentation – Moved to the first Business Agenda items in Student Learning.

Board Development and Inservice Activities – Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 28, 2022;

Finance Report

The Finance Report for March, 2022;

Payment of Bills

The bills as listed for April 11, 2022; and Prepaid Bills;

Open Enrollment Requests

Katelyn Hammen requests Alice Hammen (Alternative Kindergarten), attend Mid-Prairie from Keota Community School District for the 2022-23 School Year;

Brianna Brim requests Shayden Brim (Kindergarten), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Saide Chacon, Middle School Nurse, $37,871.00 per annum;

Resignation of Justin Garvey, High School Varsity Wrestling Head Coach, $6,437.00 per season, effective March 31, 2022;

Resignation of Lisa Doser, Middle School 8th Grade Volleyball Coach, $3,219 per annum, effective March 31, 2022;

Resignation of Brooke Bringman, West Elementary Paraprofessional, $14.39 per hour, effective the end of the 2021-2022 School Year;

Resignation of Taylor Ruhnke, East Elementary Paraprofessional, $14.74 per hour, effective the end of the 2021-2022 School Year;

Fundraising Requests

Boys Basketball requests approval to raise funds through conducting basketball camps from June 6th to June 9th to be used to pay for volunteer coaches, buy coaches and player apparel, and purchase equipment;

Mary Allred seconded the consent items.  Motion carried 7-0.

Student Learning

FCCLA Thrift Shop Presentation Lease and Corporate Authorization

Principal Banks introduced Sarah O’Rourke, High School FCS Teacher and FCCLA Sponsor, along with a group of three students.  They provided and introduction and an update for the Thrift Shop that they are working on for downtown Wellman.

Superintendent Schneider and Business Manager Swartzentruber shared the lease for the building for the Thrift Shop and the Corporate Authorization for the stand alone Bank Account for the Thrift Shop. 

Gabrielle Frederick moved to approve the one-year lease for the Thrift Shop with Jeremy Richardson as presented.  Denise Chittick seconded the motion.  Motion carried 7-0.

Jed Seward moved to approve Corporate Authorization for the checking account at Federation Bank as presented.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Finance

7:15PM Public Hearing – Amend the 2021-2022 Certified Budget

Board President Pickard opened the Public Hearing on the Amendment to the Certified Budget for Fiscal Year 2021-2022.  No one spoke.  President Pickard closed the Public Hearing at 7:16p.m. 

Approve the 2021-2022 Certified Budget Amendment

President Pickard asked if there were any questions or further discussion. 

Gabrielle Frederick moved to approve the 2021-2022 Certified Budget Amendment as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

7:20PM Public Hearing – 2022-2023 Certified Budget

Board President Pickard opened the Public Hearing on the Certified Budget for Fiscal Year 2022-2023.  No one spoke.  President Pickard closed the Public Hearing at 7:21p.m. 

Approve the 2022-2023 Certified Budget

President Pickard asked if there were any questions or further discussion. 

Gabrielle Frederick moved to approve 2022-2023 Certified Budget as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Redemption of General Obligation School Bonds, Series 2014 Resolution

Superintendent Schneider shared the Resolution as prepared by Ahlers and Cooney for the advanced Debt Service Levy for the 2021-2023 School Year.  This advanced levy will allow the District to pay additional principal of $785,000 and to shorten the term of the bonds by an additional year, and three years in total since the District began to do the advanced Debt Service Levy in Fiscal Year 2019-2020.

Denise Chittick moved to approve the Resolution for the Advanced Debt Service Levy to pay an additional principal amount of $785,000 in Fiscal Year 2022-2023.  Gabrielle Frederick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes                                     Mary Allred                        - yes

                          Jed Seward                       - yes                                     Jeremy Pickard                  - yes

                          Marianne Schlabach         - yes                                     Jake Snider                        - yes

                          Denise Chittick                  - yes                                     Motion carried 7-0.

Accept the 2021 Annual Financial Audit

Business Manager Swartzentruber presented an overview of the audited financial statements for the year ended June 30, 2021.  He noted the Auditor comments provided and the District response to those comments.  He also noted the later presentation date than in previous years and the reasons for the delay.

Denise Chittick moved to accept the 202-2021 Audited Financial Statements as presented.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Piper Sandler & Company Financial Services Agreement and Dissemination Agent

Superintendent Schneider discussed the engagement documents for the District to engage Piper Sandler & Company in the sale of Revenue Bonds on behalf of the District.  The Board asked questions for clarification. 

Jake Snider moved to approve the engagement of Piper Sandler & Company in the Financial Services Agreement on the sale of the 2022 Series School Infrastructure Sales, Services and Use Tax Revenue Bonds and to appointment of Piper Sandler & Company as the Dissemination Agent in the sale of the 2022 and 2023 Revenue Bonds using Sales Tax Funds.  Jed Seward seconded the motion.    Motion carried 7-0.

Ahlers Cooney Legal Services Agreement

Superintendent Schneider discussed the engagement letter with Ahlers Cooney, Attorneys, to serve as Bond Counsel and Disclosure Counsel in the sale of the 2022 Series School Infrastructure Sales, Services and Use Tax Revenue Bonds.  Their review and legal work associated with the sale and dissemination of the bonds provide assurances that we are following all of the necessary legal disclosures and steps of the bond sale transactions.

Mary Allred moved to approve engagement of Ahlers Cooney as Bond and Disclosure Counsel in the 2022 Series School Infrastructure Sales, Services and Use Tax Revenue Bonds.  Denise Chittick seconded the motion.    Motion carried 7-0.

Gallagher Benefit Services, Inc. GASB 75 Services Agreement

Superintendent Schneider discussed the engagement letter with Gallagher Benefit Services to perform the actuarial services to determine the GASB 75 actuarial liability calculation for Fiscal Year 2021-2022.  The engagement will cost the District $5,800 and is required to be completed every two fiscal years with the year in between as an interim update to the calculation.  This is required analysis of the current liability of promises made for the provision of retirement benefits and includes not only the current early retirees, but a determination of the probability that the benefits will be used in the future by current employees who may elect into these benefits.

Denise Chittick moved to approve the GASB 75 actuarial engagement for the 2021-2022 Fiscal Year.  Mary Allred seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

Board Development and Inservice Activities.

A rescheduling of the training originally planned for April 13, 2022 is being investigated for a date in June.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 25, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: IBB session this afternoon will have a tentative agreement that may require a special meeting; April 25th will be a screening of Superintendent Applicants; the Business meeting will be first; School Fees and HSAP 28E Agreements are also anticipated; the May 9th will be approval of the graduates and recognition of retiring teachers and paraprofessionals.

Adjournment

The meeting adjourned at 7:47p.m.

Interest-Based Bargaining Negotiations Strategy Session was conducted by the Board in exempt session.

 

March 28, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 28, 2022 – 6:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Marianne Schlabach moved to adopt the agenda as amended to table Proposed New Board Policy 415 Recruitment of Coaches and Sponsors. Seconded by Jake Snider.  Motion carried 7-0.

WORK SESSION

Superintendent Search

Board President Jeremy Pickard introduced Trent Grundmeyer and Brian Mitchell from Grundmeyer Leader Services (GLS), Consultants in the Superintendent Search to the Board.  The first thing presented a preliminary review of the results of the Stakeholder Survey where there were 334 responses.  GLS provided input on their process and timeline that will be used in the Superintendent Search.  The Board discussed the various elements and asked questions throughout the work session.

Task Force Updates

Agenda item moved to the end of the meeting.

Board Development and Inservice Activities

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 21, 2022;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for March 28, 2022;

Open Enrollment Requests

Carl Strabala requests Ryker Strabala (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Shawn Sandersfeld, HSAP and Middle School Band Director, $54,296 per annum;

Contract issued to Grace Andreassen, 3rd Grade Teacher, $39,365.00 per annum;

TLC Positions

Contract Issued to Kristan Hunter, TLC Curriculum and Instructional Leader 1.0 FTE, $64,477.00 per annum;

Contract issued to Jill Poock, TLC Model Literacy Coach 0.5 FTE and Title I Teacher 0.5 FTE; $66.476 per annum;

Contract issued to Emily Pennington, TLC Model Math Coach 0.5 FTE and Title I Teacher 0.5 FTE; $65,156 per annum;

Contract issued to Frank Slabaugh, TLC Interventionist and Instructional Support Leader 0.5 FTE; $30,542 per annum;

Contract issued to Taylor Weber, TLC Interventionist and Instructional Support Leader 0.5 FTE; $25,961 per annum;

Contract issued to Lori Simon, TLC Computer and Science Teacher 1.0 FTE; $49,206 per annum;

Contract issued to Erin Cavanagh, TLC Learning Design Leader 1.0 FTE; $66,475 per annum;

Resignation of Mark Schneider, Superintendent of Mid-Prairie Community Schools, $178,390, effective June 30, 2022

Resignation of Dorothy Miller, Home School Assistance Program Media Secretary, $14.21 per hour, effective May 9, 2022;

Fundraising Requests – No Fundraising Request Submitted.

Marianne Schlabach seconded the consent items.  Motion carried 7-0.

Student Learning

Facility Needs

Superintendent Schneider updated the Board on current projects with a review of educational space needs and safety concerns, as well as developments from the previous meeting.  In order to proceed with the Revenue Bonds there would need to be an action to authorize Piper Sandler to proceed with the amount of the bonds through a Preliminary Official Statement that Piper Sandler will prepare.  The Bonds to be sold would be approximately $12,625,000 to raise construction funds of approximately $11,315,000.  The First Priority Projects for Middle School and East Elementary will be addressed.   There is also support for two of three of the Second Priority Projects including the Softball Lights and High School Track.  The Wrestling Room needs further processing due to it being less complete in cost and concept.  The Board discussed the variations from the original plan, especially noting the changes at the Middle School without a gymnasium and the educational class sizes to allow for expansion of programs.

Marianne Schlabach moved to approve the creation of the Preliminary Official Statement to be prepared by Piper Sandler for Revenue Bonds to include the Middle School Project, East Elementary Project, the Softball Lights, and the High School Track.  Mary Allred seconded the motion.    Motion carried 7-0.

Second Reading of Board Policy 405.2 – Licensed Employees Qualifications, Recruitment, and Selection

Superintendent Schneider/Board President Pickard noted the Board Policy passed on first reading at the previous meeting.  The have been no changes to the amendment approved at the March 21, 2022 meeting.  It was asked if there were any further questions or discussion for Policy 405.2.

Mary Allred moved to approve Policy 405.2 on Second Reading as presented.  Denise Chittick seconded.  7-0.

Second Reading – Series 300 School Board Policies

Superintendent Schneider noted the work and review done at the January Board Meetings on Series 300 Board Policies as well as the First Reading to accept the policies passed at the March 21, 2022 meeting.  It was asked if there were questions or further discussion for the Series 300 School Board Policies.

Gabrielle Frederick moved to approve on Second Reading the Series 300 School Board Policies as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Proposed New Board Policy 415 – Recruitment of Coaches and Sponsors

This agenda item was tabled to a future Board meeting.

District Behavioral Interventionist

Principal Amy Shalla recommends the addition of a Full Time Behavioral Interventionist for the 2022-23 School Year.  This will be a District position that will support the elementary buildings.  The position will replace the current behavior paraprofessional position hired for East Elementary earlier in this School Year.  Additional support for proactively creating plans, working with small groups and responding to issues is needed.  The increased funds will come from the General Fund with an estimated increase in expense of $34,000.  The Board asked questions about program and need.

Marianne Schlabach moved to approve the addition of a Full Time Behavioral Interventionist for the 2022-2023 School year to replace and upgrade from the current Behavior Paraprofessional position.  Denise Chittick seconded the motion.    Motion carried 7-0.

Finance

Shared Staff 28E Agreements

Superintendent Schneider presented the four 28E Agreements with Clear Creek Amana School District. These are a continuation of sharing agreements that have been in place over the past number of years.  The District hires and shares the Human Resources Coordinator position and the Social Worker Position with Clear Creek Amana School District.  Clear Creek Amana School District hires and shares the Curriculum Director and Buildings and Grounds Director with the District.  An additional paragraph has been added to the 28E Agreements to allow for termination of the agreements by September 30, 2022 with the understanding that both Districts have new Superintendents.  There are sharing revenue dollars available to both Districts in this arrangement.  It is 9 FTEs in funding received by both Districts that totals $66,600.

Jed Seward moved to approve the four 28E Agreements with Clear Creek Amana School District for the 2022-2023 School Year – Human Resources Coordinator, Social Worker, Curriculum Director, and Buildings and Grounds Director.  Mary Allred seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

Task Force Updates – Informal reports.

Board Development and Inservice Activities – The April 13th Training date will be repurposed for the Superintendent Zoom interviews in Closed Session.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 11, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Public Hearing for the 2021-2022 Amended Budget, Public Hearing on the 2022-2023 Certified Budget; Action items on both Budgets; and Discussion of Superintendent candidates.

Adjournment

The meeting adjourned at 8:10p.m.

Interest-Based Bargaining Negotiations Strategy Session was conducted by the Board in exempt session.

March 21, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 21, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 7-0.

WORK SESSION

Finance Report

Jeff Swartzentruber, Business Manager presented the 2022-2023 Certified Budget Proposal and discussed the process for approving the Certified Budget prior to the April 15, 2022 due date.  The current anticipated levy rate for Fiscal Year 2023 is anticipated to be $13.22 per thousand as compared to $13.23 per thousand for the current Fiscal Year 2022.  The legal documents to continue with the Advanced Debt Service Levy as has been done the last 4 years is in process and anticipated to be completed by the April 11, 2022 School Board meeting.  The Board expressed thanks for the presentation and breakdown of the numbers.  Public Hearings for the Budget need to be set during the Business Session.

Task Force Updates

President Jeremy Pickard asked for updates from the various Task Forces that have recently been formed.

The Retention and New Hire Task Force of Jed Seward and Denise Chittick updated the Board on some of the ideas they have processed.

The Facilities Task Force of Marianne Schlabach and Gabrielle Frederick updated the Board on some of the initial work and research done to review options after the March 1st Bond Referendum results.

The Bullying and Harassment group is spearheaded by Mary Allred and Jake Snider.  The Board asked the group and administrators to invite a group from Grant Wood AEA to present on this topic.

The Superintendent Search Task Force of Jeremy Pickard, Marianne Schlabach, Jeff Swartzentruber, and Carmela Ulin discussed the process and referred to the later agenda item in the Business Meeting.

Board Member and Administrator Dialogue

No comments were made at this time.

Board Development and Inservice Activities

Asked Tammi Drawbaugh from IASB to have to a Board Development Work Session on Wednesday, April 13, 2022

BUSINESS MEETING

Public Forum– 7:00 p.m.

Jaron Rosien, Mayor of the City of Washington and candidate for the Iowa House Representative for House District 92 introduced himself and is candidacy for the Iowa House.

A parent commented on Bullying and Harassment in the District.  She shared that they met with the Cultural and Diversity Group and then this afternoon with Robin Foster, Mary Allred, and Jake Snider.  They are still working to figure out where they can continue to plug in to make a difference.

A parent discussed concerns about the Volunteer and Visitor policy.  He questioned whether the issue lies with the implementation of the policy and not the policy itself.  He asks the Board to make sure the process is methodical in the investigation.

Another parent discussed the Volunteer and Visitor policy on a personal level, and noted some of the steps taken when the issue was investigated.

President of the MP Fine Arts Boosters spoke on behalf of the Volunteer and Visitor policy.  She noted the steps the Fine Arts Boosters took in regard the concerns of that have been brought. She noted that they tried to be transparent in the entirety of the process.

Consent Items

Mary Allred moved to approve the following consent items.  Superintendent Schneider noted the 28E Agreement with West Liberty as the sixth 28E Agreement for HSAP students as a consent item.

Minutes of Previous Meetings

The minutes of February 28, 2022 and March 10, 2022;

Finance Report

The Finance Report for February 2022;

Payment of Bills

The bills as listed for March 21, 2022; and Prepaid Bills;

Open Enrollment Requests

Angela Lyons requests Henry Lyons (Grade 7), and William Lyons (Grade 9), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Karen Shafer-Waters requests Zoe Waters (Grade 5), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Amber Mattila-Plank requests Corinthian Mattila-Plank (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2022-23 School Year;

Todd Liddell requests Rolan Liddell (Grade 12) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2022-23 School Year;

Frank and Jessica Attere request Liam Attere (Grade 3), and Theodore Attere (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2022-23 School Year;

Shannon Babbitt requests Anna Babbitt (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Kristin Bankston requests Ezra Bankston (Grade 6), Maxwell Bankston (Kindergarten), and Oren Bankston (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Doug and Natalie Fern request Liana Fern (Grade 8) and Noelle Fern (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Abigail Maher requests Leah Maher (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Stuart and Rebecca Pitman request Emmie Pitman (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Kelsey Steffen requests Francis Stephen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Kateri Trapp requests Seraphia Trapp (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Margarita Herrera requests Annabella Tripplett (Grade 5), and Robert Tripplett (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Chuck and Angie Miller request Brayden Miller (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2022-23 School Year;

Carla Seele requests Sophia Seele (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Liberty Community School District for the 2022-23 School Year;

Jonathan and Kristine Beers request Sophia Beers (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

Julie Rippel requests Adaline Rippel (Kindergarten), Forrest Rippel (Grade 4), Gabrielle Rippel (Grade 11), Isabelle Rippel (Grade 7), and Sophia Rippel (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

Kimberly Stevenson requests Ila Stevenson (Grade 12) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

Tandy Greiner requests Andrew Greiner attend Clayton Ridge Community School District from Mid-Prairie for the 2022-23 School Year:

Steve Groenewold requests Seth Groenewold attend Iowa City Community School District from Mid-Prairie for the 2022-23 School Year;

Personnel Items

Contract issued to Stacey Cavey, 7th Grade Girls Assistant Track Coach, $1,522.50 per annum;

Contract issued to Kevin Cortum, 7th Grade Boys Assistant Track Coach, $1,522.50 per season;

Contract issued to Luke Caster, High School English Teacher, $56,671.00 per annum;

Contract issued to Jillian Boman, High School Science Teacher, $62,780.00 per annum;

Contract issued to Mariah Schlabach, 4th Grade Teacher, $39,365.00 per annum;

Contract issued to Will Van Soelen, 2nd Grade Teacher, $39,365.00 per annum;

Contract issued to Katie Palmer, 1st Grade Teacher, $39,365.00 per annum;

Contract issued to Abby Threlkeld, Title I Grade Teacher, $39,365.00 per annum;

Contract issued to Kate Pruess, Grade 5-12 Counselor, $44,455.00 per annum;

Resignation of Wendy Berry, Middle School Special Education Teacher, $64,729 per annum, effective End of 2021-2022 School Year;

Resignation of Jane Blieu, Middle School Paraprofessional, $14.89 per hour, effective May 31, 2022;

Volunteer Coaches for Spring of 2022

Byron Yoder, High School Boys Soccer Assistant Coach - $1,200.00 from Boys Soccer Resale;

Sofia Adams, High School Boys Soccer Assistant Coach - $1,200.00 from Boys Soccer Resale;

Noah Hughes, High School Girls Soccer Assistant Coach;

Gary Curtis, High School Girls Track Assistant Coach - $200.00 from Girls Track Resale;

Fundraising Requests

High School Boys Soccer requests approval to sell Casey’s Pizza Cards to help pay for 2 assistant coaches and soccer and coaches gear;

28E Agreement with West Liberty Community Schools for HSAP Services

Starting with the 2022-2023 School Year the District is approved to offer Home School Assistance Program Services to West Liberty Students. This agreement is automatically renewed until terminated.

Accept Results of the March 1, 2022 Bond Referendum Vote

The Board accepts the Abstract of Votes for the two questions related to the General Obligation Bond Vote.  There were 1,049 voters.  Question 1 received 585 affirmative votes or 56%.  Question 2 received 580 affirmative votes or 56%.  Both needed a super majority of 60%+1 to pass. 

Jed Seward seconded the consent items.  Motion carried 7-0.

Planning for the Future

Selection of Board Members for Interview Committee

President Pickard reported on the current process for the Superintendent Search using consultant Grundmeyer Leader Services (GLS).  He introduced Carmela Ulin HR Coordinator and she provided an update.  Currently, there are 4 candidates that have submitted applications.  She also highlight the Superintendent Survey on the District Website.  Ulin also discussed the Initial Set-Up Questions document and the progress currently made.  She highlighted the video that was sent by GLS.

The entire Board will be involved in the review of all candidates and the selection of the smaller group to interview.  The process could include the entire Board on Zoom meetings.  The stakeholder interviews will include a number of representatives.  The application period closes on April 9th.  GLS will be invited to the March 28th meeting next week.

Pickard discussed the need to have 3 Board Members on the Stakeholders on-site interviews.  The entire Board will also be able to meet with the candidates at the end of the day.  Pickard discussed his recommendation to have Jeremy Pickard, Marianne Schlabach, and Denise Chittick as the Board Members on the Stakeholders interview group.

Gabrielle Frederick moved to approve Jeremy Pickard, Marianne Schlabach, and Denise Chittick to serve on the larger stakeholder interview committee for interviewing Superintendent Candidates.  Mary Allred seconded the motion.    Motion carried 7-0.

Facility Needs Proposal

Superintendent Schneider reported on the initial work that has been done to this point with a review of the needs for educational space and safety concerns subsequent to the General Obligation Bond Referendum of March 1st that did not pass.  He reported on the group’s process and discussion of changes at the Middle School and at East Elementary. This is a much scaled back proposal from what was originally part of the March Bond Referendum. The Board discussed changing the options to East Elementary to reach more of the much needed educational programing.  A draft of a timeline of events from Piper Sandler was shared with the Board if a decision is made to move forward with the issuance of Revenue Bonds.

Summer Projects Above $25,000

Superintendent Schneider shared a list of Summer Projects he and the Lead Building Custodians have developed to meet a number of needs for improvements or replacements in the buildings.  The projects total $485,000.  Four of the projects are greater than $25,000 and would require Board Approval to implement.  The Lead Custodians each explained their larger projects.  The larger projects include:

  • Middle School Locker Room Refurbishment - $59,000;
  • East Elementary New Flooring in four Second Grade Classrooms and Offices - $30,000;
  • West Elementary five new Cafeteria Tables - $33,300
  • New Fire Panels at East and West Elementary - $150,000 estimated total cost

The Board asked questions about the projects list and specifically about the larger projects.

Marianne Schlabach moved to approve the Summer Projects list as presented including the four projects that exceed $25,000 in total cost as listed in the bullet points above, as those are not to exceed $300,000 in total.  Denise Chittick seconded the motion.    Motion carried 7-0.

Retention Payments for Employees

Superintendent Schneider noted the late February passage by Governor Reynolds for Teacher Retention Payments funded by the State.  A total of 111 Mid-Prairie Teachers qualified for the payment on the March Payroll as they were full time along with other criteria.  A spreadsheet was provided to outline the total cost if all employees received the same payment as the Governor’s plan.  Should the Board decide to approve a payment to all employees, the amount would be taken from ESSER III Funds and some of the dollars original allocated for another project out of ESSER III would be shifted to SAVE or PPEL funds.  The Board asked questions for clarification and discussed the possible ideas and results.

Jake Snider moved to approve a $1,000.00 one-time retention payment to remaining employees, including Summer Coaches under contract, who work at least half time or more to come from ESSER III Funds and paid in the April 25, 2022 payroll.  Mary Allred seconded the motion.    Motion carried 7-0.

Board Policy 405.2 – Licensed Employees Qualifications, Recruitment, and Selection

Superintendent Schneider noted the current sign-on bonus for last year and the hard to fill positions.  He discussed the current options and possibilities available to the Board for hiring teachers for the 2022-2023 School Year.  The Board asked questions for clarification and understanding.

Marianne Schlabach moved to approve Policy 405.2 on First Reading to include verbiage presented for a sign-on bonus for all new teacher hires.  Mary Allred seconded.  7-0.

Marianne Schlabach moved to approve a sign-on bonus for all new teachers for the 2022-2023 School Year in the amount of $5,000.00, to be paid in two installments provided the teachers remained employed at the time of the installments.  Jake Snider seconded.  7-0.

Part-Time Secondary Physical Education Contract

Superintendent Schneider and High School Principal, Chuck Banks, discussed the proposal to move the current 0.625 FTE for a Physical Education Teacher shared between the Middle School and High School to a 0.8 FTE for the 2022-2023 School Year.  The cost to increase this for next year is estimated to be $11,000.

Marianne Schlabach moved to approve the increase in the Part-Time Secondary Physical Education Teacher Contract from 0.625 FTE to 0.8 FTE for the 2022-2023 School Year.  Mary Allred seconded the motion.    Motion carried 7-0.

Bus Route Paraprofessionals

Superintendent Schneider and Transportation Director Teresa Hartley discussed this proposal for behavioral paraprofessionals on school buses.  It is noted that one paraprofessional on a bus would cost the District about $10,700 per year, or $160,000 per year if there was a bus paraprofessional on each route bus.  The Board asked questions for clarification and discussed the financial implications if a decision is made to move forward.

Gabrielle Frederick moved to approve the creation of a Bus Paraprofessional Position to accept all 15 positions.   The motion died for lack of a seconded.    No vote was taken.

The Board discussed the number of Bus Paraprofessionals that might be needed.  These positions would be paid for out of General Funds.  Board members asked for additional information.  The Board asked for this to be further researched, and then come with additional proposal and criteria at a future Board meeting.  Additional thoughts were expressed about a pilot project for the remainder of FY2022.

Gabrielle Frederick moved to approve the creation of a Bus Paraprofessional Position pilot to accept 3 positions for the remainder of the School Year.   Denise Chittick seconded the motion.    Motion carried 7-0.

Board Policy 903.2 – Community Resource Persons and Volunteers and Board Policy 903.3 Visitors to the School District Buildings and Sites

Board President Jeremy Pickard provided information on the Policies for this agenda item as requested at the February 28, 2022, School Board Meeting.  Board Member Mary Allred as Task Force member does not think there is an issue to the policy, rather an issue with the definition of a volunteer versus a visitor.  The phrase “performed repeatedly over a significant period of time” is the issue at hand.  The Administrators were asked if there is a way to gain more clarity.  Discussion turned to School Sponsored activities versus Non-school Sponsored activities and monitoring entrances to the buildings.  The dialogue between building administrators has been strong on situations that occur, especially consultation with each other for input.  It is agreed that the policy is focused on School Sponsored activities.  There were no revisions to the either policy.  When in doubt do a background check.  Also, noted that Activities and other departments are also reminded of the policies at the beginning of each year and throughout the year.

Board Policy 105 – Anti-Bullying/Harassment Policy

Board Member Mary Allred noted that the policy seems sound.  However, it seems that communication can be improved.  A Board training session could provide additional tools and insights to situations as they arise.  No action was taken at this time.

Proposed New Board Policy 415 – Recruitment of Coaches and Sponsors

Superintendent Schneider presented this concept to the Board as a way to increase the coaching and sponsor pool.  The incentive is designed to help candidates more easily gain their Coaching Endorsement through a financial incentive in high need areas over a 5-year period.  The Board suggested the 5-year period could be changed to 2 or 3 years.  There would also incentive for existing coaches in hard to fill coaching positions.  There is consensus that verbiage for an official policy statement be drafted and brought to the Board for consideration at a future meeting.

First Reading – Series 300 School Board Policies

Superintendent Schneider noted the work and review done at the January Board Meetings on Series 300 Board Policies.  He noted the changes discussed at the meeting were included in the Board document website.  Board President Pickard asked for additional questions and comment. 

Gabrielle Frederick moved to table the agenda item to a future meeting.  Marianne Schlabach seconded the motion.  Motion failed 0-7.

Jed Seward moved to approve on First Reading the Series 300 School Board Policies as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

 

School Finance

Middle School Gym Roof Bids

Superintendent Schneider noted the need to replace the final phase of the West portion of roof on the Middle School Gymnasium and described the project work.  Due to the size of the project, he requested bids from two contractors.  The contractors that bid the job were D R and C, Inc. at $43,315.00 with two additional options for $6,610.—Total contract with Options is $49,925; and DrySpace at $49,134 with two additional options for $8,993—Total contract with Options is $58,127.  The Board asked questions to clarify the details of the project.   

Marianne Schlabach moved to approve DR and C, Inc. to replace the West portion Middle School Gymnasium Roof at a bid price of $43,315 with options of $6,610.  Mary Allred seconded the motion.    Motion carried 7-0.

Set Date and Time for the Public Hearing for the FY2022 Certified Budget Amendment

Superintendent Schneider and Business Manager Swartzentruber highlighted the Public Hearing document for the amendment of the 2021-2022 School Year Budget.  The areas for amendment are the Instruction category and the Total Support Services category.  The Instruction category is recommended for amendment for $300,000 to a total of $14,136,000 as ESSER III Funds and the Governor’s Retention Payment package could put the District over the approved amounts.  The Total Support Service Category is also recommended for amendment for $300,000 to a total of $7,190,500 as ESSER III Funds are being spent a bit faster than anticipated and also put the District over the approved amounts.  The amendment would need to be presented to the School Budget Review Committee (SBRC) in Des Moines for approval.  However, before they can be acted upon by the Board, a public hearing needs to be set.  It is recommended a public hearing be set for the School Board Meeting on April 11, 2022 at 7:10 p.m. in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Amendments for 2021-2022 is set to be published in The News upon approval.

Jake Snider moved to approve setting the date for the Public Hearing on the 2021-2022 Amendment of Current Budget for April 11, 2022 at 7:10 p.m. in the Central Office Community Room.  Marianne Schlabach seconded the motion.    Motion carried 7-0.

Set the Date and Time for the Public Hearing of the 2022-23 Budget

Superintendent Schneider and Business Manager Swartzentruber recommend a Public Hearing for the proposed 2022-2023 Budget be set for April 11, 2022 at 7:20pm in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Summary for Fiscal 2022-2023 is set to be published in the News upon approval.

Jake Snider moved to approve the Notice of Public Hearing on the 2022-2023 Proposed Budget for Monday, April 11, 2022 at 7:20p.m in the Central Office Community Room.  SS seconded the motion.    Motion carried 6-0

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 28, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: 28E Agreements for Sharing Staff; Second Reading of Board Policies Series 300; Superintendent Search items; and Discussion on the Sale of Revenue Bonds and possible action.

Adjournment

The meeting adjourned at 9:53 p.m.

 

March 10, 2022 SPECIAL MEETING

                                           Mid-Prairie Community School District                                               

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 10, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred (In-person), Denise Chittick (In-person), Gabrielle Frederick (Zoom), Jeremy Pickard (In-person), Marianne Schlabach (Zoom), Jed Seward (Zoom), Jake Snider (arrived via Zoom at 6:18 p.m.).

Board members absent:  Jake Snider (arrived via Zoom at 6:18 p.m.).

Staff Present:  Superintendent Mark Schneider, Business Manager/Board Secretary Jeff Swartzentruber

Denise Chittick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

Special Business Meeting

Determine the Salary Range for Superintendent Replacement

Board President Jeremy Pickard updated the Board on the starting process for the Superintendent Search.  One of the items that needs to be determined is the salary range.  This will be used to determine the potential fee to be paid to the search firm in its contract.  Business Manager, Jeff Swartzentruber prepared a spreadsheet using the IASB Salary Data for Superintendents for Fiscal Year 2022 and shared it with the Board in preparation for this meeting.  A salary range of $150,000 to $185,000 is an initial target is recommended.

Jake Snider arrived at 6:18 p.m. during this agenda item.

Denise Chittick moved to approve the initial salary target range for the Superintendent Search to be between $150,000 and $185,000.  Mary Allred seconded the motion.    Motion carried 7-0.

Approve Consulting Contract of Grundmeyer Leader Services for the Superintendent Search and Hiring Engagement

Board President Pickard provided context for the use of a search firm for the next Superintendent of Mid-Prairie Community Schools.  He reported on a meeting between himself, Marianne Schlabach (Board Vice President), Jeff Swartzentruber (Board Secretary), and Carmela Ulin (Human Resource Coordinator).  The Board discussed the contract and the fees in the contract for the services to be rendered.

Denise Chittick moved to approve consulting contract with Grundmeyer Leader Services as presented with the fee for services not to exceed $15,000.  Jake Snider seconded the motion.    Motion carried 7-0.

Adjournment

The meeting adjourned at 6:40 p.m.

February 28, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 28, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

District Transportation Report

Teresa Hartley, Transportation Director, provided a presentation on the District’s transportation activities, initiatives, challenges and celebrations. Mid-Prairie is the 5th largest district in the state covering 215 square miles.  There are 15 daily bus routes driving 965 total miles per day, or almost 225,000 miles per year to transport 447 students each day. Activity Trip miles total over 51,000 per year.  Focus in the presentation included efforts to interact with Community, Drivers, and Students.  The Board asked questions for clarification on support on buses and thanked Teresa and Transportation for all of the work and care that is taken each day.

Middle School Activities Report

Nathan Carlson, Middle School Activities Director, provided a presentation on Middle School Activities over the past 16 months.  He discussed the updates to equipment and uniforms, and some of the positive events that have happened.  He discussed the new initiatives with officials.  He also touched on Middle School fine arts and the success that we are experienced.  He also discussed some hopes for the Middle School program and activities including need for space—facilities upgrades, coaching support, recognition of numbers of students participating, and working at consistent soccer planning.   

Bond Referendum

Superintendent Schneider reported on the status of the preparations for the March 1, 2022 election for the Bond Referendum.  The Board Encouraged people present to get out to vote tomorrow..

Board Member and Administrator Dialogue

There are plans to cancel the March 8th School Day as the Boys Basketball is playing at State.  This day will be made up on April 15th.  Should the boys win on Tuesday, School will be cancelled on March 10th.  Should the boys win on Thursday, the next game will be March 11th and there will be a half day of school that day.  Because of no School on March 8th, there will be no Wednesday early out.  This will also change the Middle School Parent Teacher Conferences from March 10th to March 24th.

Board Development and Inservice Activities – Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda – Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

Persons from the public spoke on issues related to bullying and actions that may need to be taken.  The citizens are working on solutions and asked to work with the District Diversity Committee.

Another person from the public shared concerns about the volunteer and visitor definitions in the Board Policy, and who is allowed to be in the building with students.  A parent that served the on the committee shared concerns about the policy and how it is being carried out if the information shared on social media is accurate.

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 14, 2022;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for February 28, 2022;

Open Enrollment Requests

Elizabeth Steele requests Zayden Liles (Grade 1), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Shantell Krabill requests Gabriel Krabill (Grade 3) and Nita Krabill (Grade 1), attend Mid-Prairie from Williamsburg Community School District for the 2021-22 School Year;

Daniel Grove requests Cael Grove (Grade 9), and Myles Grove (Grade 11) attend Mid-Prairie from English Valleys Community School District for the 2022-23 School Year;

Megan Morrison requests Emma Morrison (Grade 1) and Makenna Morrison (Grade 3), attend Mid-Prairie from English Valleys Community School District for the 2022-23 School Year;

Sue Gingerich requests Elise Gingerich (Grade 9), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;

Nathaniel Lavely requests Edward Lavely (Grade 2), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Karen Shafer-Waters requests Reece Waters (Grade 8), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Madelynn Dickinson requests Reid Dickinson (Alternative Kindergarten), attend Mid-Prairie from Keota Community School District for the 2022-23 School Year;

Sarah Stoutner requests Reese Stoutner (Alternative Kindergarten), attend Mid-Prairie from Keota Community School District for the 2022-23 School Year;

Nikaia Feltes requests Emmerson Feltes (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2022-23 School Year;

Brittany Coleman requests William Bethel (Grade 8) and Jordan Ernst (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2022-23 School Year;

Joy Kim requests Isaac Kim (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2022-23 School Year;

Andrew Klewin requests Celina Klewin (Grade 1) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2022-23 School Year;

Chad and Jessica Engelkes requests Blake Engelkes (Grade 1), Chase Engelkes (Grade 9), Katelyn Engelkes (Grade 5), and Kimberly Engelkes (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2022-23 School Year;

Shannon Babbitt requests David Babbitt (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Cody and Kelli Bateman request Zane Bateman (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Elisabeth Chiang requests Susan Chiang (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Lindsey Griffin requests Edith Griffin (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Shawna Haines requests Aria Haines (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Teresa Naso requests Lilia Naso (Grade 12) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Maria Scott requests Adia Scott (Grade 6) and Dalton Scott (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Amanda Stamp requests Benjamin Stamp (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Kelsey Steffen requests Peter Steffen (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Aaron Stump requests Oliver Stump (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Laura Whitmore requests Brenton Whitmore (Kindergarten) and Katlyn Whitmore (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Rachel Gray requests Eden Gray (Grade 2), Lena Gray (Grade 4), Micah Gray (Kindergarten), Noah Gray (Grade 8), and Zoe Gray (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Thomas and Shyra Warwick request Myles Warwick (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Keota Community School District for the 2022-23 School Year;

Ryan and Christine Oberman request Amelia Oberman (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2022-23 School Year;

Lauren Thomsen requests Jonathan Thomsen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Solon Community School District for the 2022-23 School Year;

Philip and Nicole Gross request Mackenzie Gross (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2022-23 School Year;

Mari Ethridge requests Mack Ethridge (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

Karenza Yoder requests Liam Yoder (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

Madeleine Westfall request Kevin Westfall (Grade 11) attend Highland Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Nicole Castillo, High School Paraprofessional, $14.18 per hour;

Contract issued to Matt Freel, High School Girls Assistant Track Coach, $2,960 per annum;

Contract issued to Aaron Coghlan, Middle School Track Coach, $2,473 per annum;

Contract issued to Brad Tornow, High School Assistant Baseball Coach, $2,850 per season;

Resignation of Nikole Eichelberger, First Grade Teacher, $43,437 per annum, effective the end of the 2021-2022 Contract Year;

Resignation of Ames Molsberry, Third Grade Teacher, $48,188 per annum, effective the end of the 2021-2022 Contract Year;

Resignation of Cyndi Michel, West Elementary Paraprofessional, $14.39 per hour, effective February 28, 2022;

Fundraising Requests

High School Boys Basketball requests approval to raise funds through the sale of State Basketball T-Shirts using the on-line store with proceeds to be used for apparel for players, coaches, payment for volunteer coaches and team equipment;

Timberline Service Agreement – Agreement to provide Medicaid Billing and Data evaluation services;

Jake Snider seconded the consent items.  Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

Board Development and Inservice Activities

Board President Pickard asked the Board to consider a Board Education Activity with Tammi Drawbaugh with IASB to provide input and to discuss topics pertinent to the Mid-Prairie School Board.  Discussion of potential dates either before a Board Meeting on a day not on the night of a Board Meeting.  The Board in general agreement that this is a great idea.  It is preferred that it would be in an evening.  President Pickard will send out a survey to determine the most preferred time in April with the dates that work in Drawbaugh’s schedule.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 21, 2022, at 6:15 p.m. at the Central Office Community Room as Monday, March 14, 2022 is the first day of Spring Break week.

Gabrielle Frederick moved that the meeting currently scheduled on March 14, 2022, be moved to March 21, 2022 at 6:15 p.m.  Seconded by Denise Chittick.  Motion carried 7-0.

With the change in dates, it was noted that releasing bills will take place prior to the next Board Meeting with the Board approving the payment of bills after the fact.  The Board appeared to be comfortable with this reality.

Agenda items for the March 21, 2022 will include: A report on bullying; A work session item to discuss new Staff hiring policies; A work session item to discuss the governor’s announced SSA of  2.5% and February 17, 2022 law a $1,000 retention bonus paid by state monies with some restrictions – is there something that we need to do for Support Staff; and discussion of the definition of a visitor and a volunteer as outlined in the Board Policy.

Adjournment

The meeting adjourned at 7:30 p.m.

February 14, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 14, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

WORK SESSION

Home School Assistance Program Presentation

Rachel Kerns, Home School Assistance Program Director and her Assistant Director Molly Steinbrech provided a presentation to the Board.  Currently there are 481 students from 21 different districts in the Mid-Prairie Home School Assistance Program.  They shared the daily activities in the building ranging from 118 students to 50+ on any given day.  There are 82 students in the Strings Program and 30+ students in the Band Program.  There is a focus on parent directed learning within the HSAP program.  There are parent led club programs as well in the building with emphasis on building community within the programs.  A handout with the highlights of the program was provided by Kerns and Steinbrech.  Graduates of the MP HSAP program will total between 20 to 22 students in 2022, compared to 27 in the class of 2021.  The Board expressed appreciation for the work of the HSAP personnel and asked questions about the program and comparability to other districts with HSAP programs.

Bond Referendum

Superintendent Schneider reported on the status of the preparations for the March 1, 2022 election for the Bond Referendum.  He reported on various speaking engagements and meetings with various groups to discuss the projects and to answer questions.  He shared about upcoming meetings at the Middle School and High School.  He discussed a mailing that will be released later this week to educate the constituencies.  He also noted the various social media postings.  The Board asked questions about the activities and discussed sentiments that are being heard on the projects and the two questions on the ballot. 

Guidance Counselor and High School English Teacher Positions

Superintendent Schneider and High School Principal Chuck Banks discussed the proposal to increase the FTE for a High School English Teacher from 0.5 FTE to 1.0 FTE.  This will provide opportunities for additional English Language Arts Courses to be offered while also allowing class sizes to remain as low as possible as our Student Population Increase.  Current class sizes for English 9 and English 10 are approximately 18 students.  In addition, finding a quality half-time teacher has proven to be extremely difficult from past experience.

Superintendent Schneider and High School Principal Banks and Middle School Principal Rob Hruby discussed the proposal to add a 1.0 FTE Grades 5 to 12 Guidance Counselor to be shared between the Middle School and High School.  Due to the increased need for social emotional health support, transitional support, increasing class size, and other factors, the administrative team recommends this additional position.  In the current situation, the High School and Middle School Counselors find themselves in a reactive mode.  Adding this position would also allow the position currently shared between East Elementary and Middle School to support only elementary students.  Roles, responsibilities and schedules with a new position and current staff would be determined later based upon needs and strengths.  Both positions would be proposed to start in August of 2022.

300 Series, School Board Policies - Administration

Superintendent Schneider led the Board through a review of the 300 Series School Board Policies.   He started the review by discussing the IASB model policies and comparing them to the current policies in place for the District.  He started at the beginning of the section and progressed in numerical order.  At 7pm, the Board transitioned to the Business portion of the meeting with intent to continue and complete this agenda item at the end of the Business portion of the meeting.

Board Development and Inservice Activities – Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 24, 2022;

Finance Report

The Finance Report for January 2022;

Payment of Bills

The bills as listed for February 14, 2022; and Prepaid Bills;

Open Enrollment Requests

Donny Kading requests Allison Kading (Grade 8), attend Mid-Prairie Virtual Academy from Benton Community School District for the 2021-22 School Year;

Denny and Marnie Schrader request Caroline Schrader (Grade 8), Holden Schrader (Grade 5), Madeline Schrader (Grade 11) and Gavin Schrader (Grade 4), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Crystal Carr requests Jackson Carr (Grade 3), Cameron Carr (Grade 7), and Weston Carr (Grade 5), attend Mid-Prairie Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Dawn Stultz requests Jesse Stultz (Grade 9), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;

Tamara Buchmayer requests Kristy Buchmayer (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Marisa Tulliana-Holtz and Joseph Holtz request Benjamin Lopiccalo (Grade 6), attend Mid-Prairie from Tri-County Community School District for the 2022-23 School Year;

Michael Barr requests Josiah Barr (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Hannah Liddell requests Ezekiel Liddell (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Kelly Nebel requests Clark Nebel (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2022-23 School Year;

Carla Seele requests Sophia Seele (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Liberty Community School District for the 2022-23 School Year;

Justin and Shalee Slaubaugh request Maple Slaubaugh (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Kathryn Schneider, Middle School Softball Coach; $1,827.00 per annum;

Contract issued to Olivia Tucker, 8th Grade Boys Basketball Assistant Coach; $1,522.50 per annum;

Contract issued to Jamie Clark, 7t Grade Track Coach, $2,217 per season;

Contract issued to Beth Reeves, High School Math Teacher for 2022-2023 School Year, $62,101.00 per annum (2021-2022 Contract Equivalent);

Resignation of Jeff Murphy, High School Assistant Football Coach, $4,138.00 per annum, effective 1/27/2022;

Resignation of Norman Brooks, Middle School and HSAP Band Director, $64,729 per annum, effective end of the 2021-2022 Contract Year;

Resignation of Beth Spenler, East Elementary and Middle School Special Education Teacher, $64,729 per annum, effective end of the 2021-2022 Contract Year;

Resignation of Kurtis Broeg, High School Teacher; $65,834 per annum, effective end of the 2021-2022 Contract Year;

Resignation of Jessica Nafziger, Middle School Nurse, $43,437 per annum, effective end of the 2021-2022 Contract Year;

Resignation of Marian Marley, High School Science Teacher, $64,137 per annum, effective end of the 2021-2022 Contract Year;

Resignation of Katelynn Barthelman, East Elementary Second Grade Teacher, $43,437 per annum, effective end of the 2021-2022 Contract Year;

Caitlyn Carlson, West Elementary 4th Grade Teacher, $42,203 per annum, effective end of the 2021-2022 Contract Year;

Fundraising Requests

Mid-Prairie Dance Team requests approval to raise funds through sponsorship letters to raise funds for uniforms, costumes, poms, choreography fees, accessories, banquet items, and team awards;

Mid-Prairie Boys and Girls Golf Teams request approval to raise funds through a 1-day indoor golf clinic to purchase practice equipment, greens fees, driving range fees, coaches gear, and food for all day tournament plans;

FCCLA and the High School Student Leadership Team request approval to raise funds through the Mid-Prairie Mini Dance Marathon and related activities for helping children and families experiencing childhood cancer;

Synchrony Contract

Contract with Synchrony to renew the Employee Assistance Program Contract for a twelve-month time period. 

Mary Allred seconded the consent items.  Motion carried 7-0.

Student Learning

Guidance Counselor Position

Board President Pickard asked if there were any further questions on the recommendation to add a shared Guidance Counselor between the Middle School and High School.

Gabrielle Frederick moved to approve the recommendation to add a 1.0 FTE Position for Guidance Counselor to be shared by the Middle School and High School starting with the 2022-2023 School Year.  Jake Snider seconded the motion.    Motion carried 7-0.

High School English Teacher

Board President Pickard asked if there were any further questions on the recommendation to add a full-time High School English Teacher position.  The Board asked questions about the program and candidate qualifications.

Gabrielle Frederick moved to approve the recommendation to add a 1.0 FTE High School English Teacher from the current 0.5 FTE starting with the 2022-2023 School Year.  Denise Chittick seconded the motion.    Motion carried 7-0.

2022 2023 School Calendar

Superintendent Schneider shared the 2022-2023 School Calendar and Calculation of Instructional Hours documents for the 2022-2023 School Year as recommended by the IBB Committee.  There are an increased number of early outs due to a change in the schedule at the Middle School that shifts the shortest school day to East Elementary for next year.  The shortest building school day increases by 10 minutes from the 2021-2022 School Year.  Board members discussed the timing of certain days off before or after certain breaks and the impact upon student attendance.

Denise Chittick moved to approve 2022-2023 School Calendar as presented.  Gabriella Frederick seconded the motion.    Motion carried 6-1 with Pickard voting no.

Finance

HSEC Ventilation Bids

Superintendent Schneider and Shive-Hattery’s Tim Fehr reported on the February 8, 2022 bid document opening for the Home School Education Center Ventilation Project. There were three bidders for the project with bids ranging from $574,200 to $607,000.  The low bid was roughly $200,000 over the initial estimate primarily due to the materials and mechanicals—inflation factors have a significant impact on HVAC trades.  While it is believed that these prices could come down, though it is a matter of timing and when, there is also a concern by the Board that prices may not go down, but continue to trend up.  While this project was projected to come from ESSER III, these bids exceed the amount planned from ESSER III.  The overage would need to come out of SAVE or PPEL.  It is recommended the bid be awarded to City Construction Newco LLC at the bid amount of $574,200 contingent on their written acknowledgement of the addendum and honoring their bid amount.

Gabrielle Frederick moved to award the bid to City Construction Newco LLC for the HSEC Ventilation Project in the amount of $574,200 contingent on receipt of their written acknowledgement of the addendum and verification of the bid.  Mary Allred seconded the motion.    Motion carried 7-0.

Flexibility Account Spending Resolution

Superintendent Schneider noted that the Flexibility Transfer Account Resolution was passed at the January 24, 2002 Board Meeting.  The resolution passed allowed for the transfer of $259,000 from Home School Assistance Program to the Flexibility Account.  A resolution is also required to approve the spending and spending plan for the funds transferred to the Flexibility Account. 

Marianne Schlabach moved to approve Resolution 021422 Directing Expenditures from the Flexibility Fund and read pertinent parts of the resolution.  Gabrielle Frederick seconded the motion. 

Roll Call Vote:    Gabrielle Frederick       - yes                      Mary Allred                        - yes

                          Jed Seward                   - yes                     Jeremy Pickard                  - yes

                          Marianne Schlabach     - yes                     Jake Snider                        - yes

                          Denise Chittick              - yes

Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

300 Series, School Board Policies - Administration

Superintendent Schneider continued the review of the 300 Series School Board Policies at the point in the policy series where the earlier Work Session agenda item was halted.  The Series 300 School Board Policies review was completed.  Next steps are to make the changes as noted in the review and bring the changes back to the Board for review of changes and approvals.

Board Development and Inservice Activities

The Colors activity would be something to be considered. IASB on-site Board orientation to on-board new board members.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, February 28, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Transportation Report, Middle School Activities Report, and discussion about the first Board Meeting in March.

Adjournment

The meeting adjourned at 7:50 p.m.

January 24, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School Multi-Purpose Room, Wellman, IA  52356

January 24, 2022 – 6:00 p.m.

www.mid-prairie.k12.ia.us

 

Vice-President Marianne Schlabach chaired the meeting as President Jeremy Pickard will be unable to be present at the meeting in its entirety.  Marianne Schlabach called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jeremy Pickard (left the meeting at 6:53 p.m.), Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  Mary Allred and Jeremy Pickard (left the meeting at 6:53 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Jeremy Pickard moved to adopt the agenda as presented.  Seconded by Jed Seward.  Motion carried 6-0.

WORK SESSION

Dinner with New Employees

The Board invited all new employees for the past two School Years to share a meal with the Board during this time, a count of 20+ new employees joined the Board.  Superintendent Schneider started the meeting this portion of the meeting after the meal.  The Board Members and new staff introduced themselves to each other.

Jeremy Pickard left immediately after this agenda item ended at 6:53 p.m.

Music Program Presentation

Collette McClellen provided a presentation to the Board on her High School curriculum, philosophy, and the various support for students.  She also walked through the performance calendar and behind the scenes efforts for the year.  The Board Members thanked her for her investment in our students and program.

BUSINESS MEETING

Public Forum– 7:00 p.m. – No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 10, 2022;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for January 24, 2022;

Open Enrollment Requests

Michelle Phillips requests Arkana Allen (Grade 6) and Xavier Allen (Grade 2), attend Mid-Prairie from Clear Creek Amana Community School District for the 2021-22 School Year;

Logan and Faith Lee request Layken Lee (Grade 7) and Trig Lee (Grade 5), attend Mid-Prairie from English Valleys Community School District for the 2022-23 School Year;

Krystal McFadden requests DeClan McFadden (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;

Mark and Gwen Hostetler request Rachel Hochstetler (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;

Personnel Items

Contract issued to Amy Hartsock-Williams, High School Head Softball Coach, $6,427.20 per season;

Work Agreement issued to Tanya Kennedy, Paraprofessional East Elementary; $14.18 per hour;

Fundraising Requests

FCCLA requests approval to raise funds through the sale of strawberries from February 2nd to 16th in order to provide leadership events, community service projects, and school service projects;

Middle School Student Leadership Team and High School FCS Classes request approval to raise funds through donations for the cost of an Etiquette Dinner learning experience for Eighth Grade Students;

Appointment of Level I Investigators for the Mid-Prairie School District

The Principals are appointed as Level I Investigators – Amy Shalla, Rachel Kerns, Robin Foster, Rob Hruby, Greg Jergens, Chuck Banks, and Frank Slabaugh are named.  Superintendent Schneider is appointed as the First Alternate to the Level I Investigators. 

Denise Chittick seconded the consent items.  Motion carried 5-0.

Student Learning

Honor Girls Cross Country

Superintendent Schneider recognized the High School Girls Cross Country Team and Mark Hostetler for their success in winning 5 consecutive state cross country titles.  The Board thanked Mark for not only the success of the program on the course, but building character and other positive traits within each individual in the program.

Public Hearing at 7:15 PM – Fund Transfer to Flexibility Account

Board Vice-President Schlabach opened the Public Hearing for comments and questions on the $259,000 proposed transfer of funds from the Home School Assistance Fund Balance to the Flexibility Account.  No one from the public commented.  Schlabach closed the Public Hearing at 7:17 p.m.

Fund Transfer to Flexibility Account

Vice-President Schlabach asked for a motion to approve the Flexibility Account Transfer Resolution. 

Gabrielle Frederick moved to approve Resolution 012422 Flexibility Fund Transfer from the Home School Assistance Program Fund Balance to the Flexibility Account in the amount of $259,000 and read pertinent parts of the Resolution.  Denise Chittick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes    

                           Mary Allred                       - absent

                          Jed Seward                       - yes   

                         Jeremy Pickard                  - absent

                         Marianne Schlabach          - yes     

                         Jake Snider                        - yes

                         Denise Chittick                   - yes

Motion carried 5-0.

Public Hearing – 7:20 PM – HVAC Specifications, HSEC

Vice-President Schlabach opened the Public Hear for comments and questions on the HVAC Project Specifications.  Tim Fehr, Shive-Hattery representative was present to provide input and to answer questions.  Tim provided brief comments on the Home School Education Project.  The project is to be started during the 2022 Summer break with a system startup date in the third week of August.  No one from the public spoke. The Board asked questions about the project of Fehr for clarification.

Second Reading, School Board Policy 407.1, Licensed Employee Resignation

Superintendent Schneider reviewed for the Board Policy 407.1, which allows the Board to set an annual incentive for licensed employees resigning their employment with the district after the current year. At the meeting of January 10, 2022, the Board passed on First Reading the Policy 407.1 with changes to the incentive dates of the non-renewal incentive for licensed early resignations for the 2021-2022 School year to the third Friday in February, and prior to the third Friday of March.

Gabrielle Frederick made the motion to approve on Second Reading Board Policy 407.1 a non-renewal incentive for licensed early resignations for the 2021-2022 School year to the third Friday in February, and prior to the third Friday of March.  Denise Chittick seconded the motion.    Motion carried 5-0.

Determine Incentive for Early Resignation of Licensed Employees

Superintendent Schneider then discussed the proposed amounts for 2021-2022 Fiscal Year as these amounts are to be set each year.  He recommends the incentive for the third Friday in February to be $2,000 and by the third Friday in March to be $1,000.  The Board discussed the amounts proposed and asked additional questions for clarification.

Gabrielle Frederick moved to approve the amount of $2,000 as the incentive for the Third Friday in February and the amount of $1,000 as the incentive before the third Friday in March in Fiscal Year 2021-2022.  Denise Chittick seconded the motion.    Motion carried 5-0.

Bond Referendum Discussion

Superintendent Schneider led the discussion of the current status for the preparations for the March 1, 2022 election for the Bond Referendum.  There are two types of posters available to be placed around the community.  A website is set to go live on Tuesday or Wednesday, January 25-26, 2022 to include a number of items to educate and communicate the projects and process.  There are two questions on the ballot.  The first question will contain the issuance of $26,300,000.00 of General Obligation Bonds.  The second question will be asked for the Debt Service Levy Rate to be raised from the current $2.70 per thousand dollars of assessed value to $4.05 per thousand dollar of assessed value.  Both questions need to pass the election by 60% majority plus one vote in order for the proposed projects to proceed.  Schneider presented the various educational resources that have been developed including the Frequently Asked Questions (FAQ) document, the visual boards of the projects, and the website with the information. He asked for input on the FAQ document for additions, or changes.  The Board clarified that the Debt Service Levy Rate is anticipated to increase to $3.30 from the current $2.70 and not go to the $4.05 highest new rate.  The Board asked questions and made observations about the current information available.  The Board expressed appreciation for the ideas already in place and in development to make this information readily available to educate the public.

Work Session

300 Series, School Board Policies - Administration

Superintendent Schneider asked that this agenda item be tabled to the next meeting due to time constraints in the review of the policies.

Board Development and In-service Activities – None for this meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday February 14, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Board Policy Series 300, Home School Program Presentation, HSEC HVAC Bids, and Flexibility Funds Spending Resolution.

Adjournment

The meeting adjourned at 7:52 p.m.

January 10, 2022

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 10, 2022 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider (arrived at 6:20 p.m.).

Board members absent:  Gabrielle Frederick and Jake Snider (arrived at 6:20 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Mary Allred moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 5-0.

WORK SESSION

District Family and Consumer Science Program

Glenda Seward, High School FCS Teacher and Carrie Schweitzer, Middle School FCS Teacher presented the District FCS program approach and philosophy for the Board.  Schweitzer started by discussing the Middle School program for grades 6 to 8 with sewing, “at home” cooking, and nutrition skills.  She provided some plans/options/dreams for future curriculum for students. Seward discussed the High School program.  She noted that Sarah O’Rourke teaches human services and Seward teaches the culinary courses.  These two pathways in High School FCS are open to all students.  Seward discussed the course offerings for both pathways.  She also discussed the career possibilities in both pathways.  Seward finished the presentation with the Greenhouse project where they grow herbs and plants for use in the classes.  The Board asked questions for clarification and understanding.  The Board thanked the teachers for their commitment to the students and the programs.

Jake Snider arrived during this agenda items at 6:20 p.m.

Teacher Recruitment and Retention

President Pickard requested this agenda item in recognition of current teacher shortages and future issues related to teacher recruitment and retention.  Superintendent Schneider discussed the continued issues related to staffing. Schneider noted a list of ideas to begin to brainstorm the issue.  The list includes the Early Resignation incentive, Teacher Academy with Kirkwood, Guaranteed Interview for Mid-Prairie Alumni, Signing Bonus for hard to fill positions, Helping to Pay Student Loans of teachers, Attendance/Wellness Bonus, and Teacher Apprenticeships for students interested in teaching—currently this is not possible per legislature, but could be an idea to push out to the Department of Education and to State Legislators.  Pickard and Schneider encouraged other ideas from the Board and other in attendance.   Ideas included:  Housing Allowance for living in the District, peanutbutter.com is a place to look, building trades program to build a house in the District for apprenticeships and/or pre-apprenticeships experiences, retention incentives for teachers at milestone years, and a suggestion to poll teachers on types of ideas that seem to be appealing to teachers.

Licensed Employee Resignation

Superintendent Schneider discussed the need to set values and timing for the current Board Policy 407.1 on Licensed Employee Resignation Policy for 2021-2022 School Year.  This allows the District to begin to recruit open positions earlier.  He discussed some options to either move up the date in the two levels for the early resignation incentives or the expanded to 3 levels.  One idea he noted with the 3 levels was to have the first Incentive by the second Friday in February; second Friday in March; and third incentive be the second Friday in April.  The Board discussed that maybe the two dates should be moved to the third Friday of February and March.  Action could be taken during the Business Meeting.

Board Member and Administrator Dialogue

Rachel Kerns of the Home School Program noted the very positive changes between Home School and Virtual Academy.  Virtual Academy will have 18 students for the second semester.  Board member Snider expressed concerns for teachers stress levels increasing.  Recognition for the short term versus long term impacts was expressed for these stress levels.  Discussion on these concerns will continue as part of teacher recruitment and retention.

Board Development and Inservice Activities – Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda– Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Mary Allred moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of December 13, 2021, and December 20, 2021;

Finance Report

The Finance Report for December 2021;

Payment of Bills

The bills as listed for January 10, 2022; and Prepaid Bills;

Open Enrollment Requests

Tim and Molly Davin request Thomas Davin (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;

Morgan Rodgers requests Antone Larimer (Grade 10) and Jasper Larimer (Grade 10), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Megan Libe requests Noelle Star (Grade 7), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Aaron Coghlan, MS Assistant Boys 7th Grade Basketball, $1,766.10 per annum;

Contract issued to Lynnette Poll, HS Assistant Girls/Boys Track Coach, $3,617.46 per season;

Resignation of Lynnette Poll, MS Girls Track Coach, $3,028.82 per season, effective December 16, 2021;

Fundraising Requests – None presented at this time;

Jed Seward seconded the consent items.  Motion carried 6-0.

Student Learning

Resolution Ordering an Election on the Issuance of $26,300,000 General Obligation Bonds

President Pickard noted the Resolution to Order the Election for the General Obligation Bonds with the presentation of the petitions by the public to Pickard and Gabrielle Frederick.  Upon passage of the resolution, the goal is to begin to educate the voters on the project and details of the questions on the ballot.  The last bond election in 2014 passed with 74% approval while requiring 60% plus one vote to pass.  The Board expressed appreciation for the past strong community support of these types of projects.

Board Secretary Swartzentruber informed the board the petition drive by the public constituencies of the Mid-Prairie Community School District have produced more than the 272 minimum signatures required from eligible electors to call for a Bond Referendum on March 1, 2022.  The 272 signature requirement represents 25% of the 1,085 voters who cast votes in the November 2, 2021 School Board Election from the three counties—Washington, Johnson, and Iowa—in which the boundaries of the Mid-Prairie Community School District fall.  The actual signature received totaled nearly 500.

Superintendent Schneider summarized the Resolution as it includes both the Proposition—Election Item—to Issue $26,300,000 of General Obligation Bonds and the Proposition; and the Election Item—to raise the maximum levy rate for Debt Service from $2.70 per Thousand Dollars to $4.05 per Thousand Dollars.

The Board discussed the Resolution contents and the maximum Debt Service Levy Amount in the education of the constituencies as to the upper limit and that it cannot go higher than the current proposal on this bond referendum allows for with the $26,300,000 issue with the estimate that bond proceeds would raise the debt levy from the $2.70 maximum by $0.60 to $3.30 per thousand.  The $3.30 is much below the $4.05 per thousand.  There is no intent to go to $4.05 at this time should the referendum pass.   

Marianne Schlabach moved to approve the Resolution Ordering a Special Election on the Issuance of $26,300,000.00 General Obligation School Bonds and on raising the maximum Debt Service Levy to $4.05 per thousand of assessed value by reading portions of the prepared Resolution.  Jake Snider seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - absent 

                           Mary Allred                       - yes

                          Jed Seward                       - yes       

                          Jeremy Pickard                  - yes

                          Marianne Schlabach          - yes 

                          Jake Snider                        - yes

                          Denise Chittick                  - yes

Motion carried 6-0.

Subsequent to passage of the resolution Superintendent Schneider again emphasized the educational efforts that need to begin.  These efforts may not begin in the many facets needed.

Behavioral Special Education Paraprofessional

Superintendent Schneider discussed the need for a Behavioral Paraprofessional at East Elementary School.  A high level position description was shared with the Board.  There are a significant number of students with behavioral education plans.

Marianne Schlabach moved to approve the creation of a position for a Special Education Behavioral Paraprofessional at East Elementary School.  Denise Chittick seconded the motion.    Motion carried 6-0.

SBRC Request for Additional Allowable Growth for At-Risk & Drop Out Prevention Program

Superintendent Schneider introduced the annual resolution for consideration.  The request is for Modified Supplemental Aid for 2022-2023 Dropout Prevention Program of $254,665.00 to implement the At-Risk and Dropout Prevention program plans.  The local match component is $84,888.00.  It is recommended that the Board pass this resolution prior to the January 15, 2022 deadline.

Marianne Schlabach moved to approve the resolution by reading Resolution 011102201 for Additional Allowable Growth for Modified Supplemental Aid of $254,665.00 for implementation of the 2022-2023 School Year At-Risk and Dropout Prevention program plans.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - absent  

                           Mary Allred                       - yes

                          Jed Seward                       - yes 

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes     

                         Jake Snider                        - yes

                         Denise Chittick                  - yes

Motion carried 6-0.

First Reading, School Board Policy 407.1, Licensed Employee Resignation

Superintendent Schneider spoke about Board Policy 407.1 which allows the Board to set an annual incentive for licensed employees resigning their employment with the district after the current year.  Quality replacements can be hired more easily.  During the Work Session he suggested the amounts for the Licensed Employee Resignation Policy for 2021-2022 School Year to be expanded to 2 or 3 incentive dates and for this year.  Incentive by the third/second Friday in February; second/third Friday in March; and/or the second Friday in April.

Marianne Schlabach made the motion to approve on First Reading of Board Policy 407.1 a non-renewal incentive for licensed early resignations for the 2021-2022 School year to the third Friday in February, and prior to the third Friday of March.  Mary Allred seconded the motion.    Motion carried 6-0.

Finance

Set Date and Time for Fund Transfers to Flexibility Account

Superintendent Schneider noted that a Public Hearing for the transfer of Flexibility Funds from the Home School Assistance Program to the General Fund needs to be set.  The amount to be transferred from the Home School Assistance Program is $259,000.  These are unspent funds available after the HSAP has completed the program expenditures for the prior year.  The Public Hearing is proposed for Monday, January 24, 2022 at 7:15 p.m. in the Mid-Prairie Multi-Purpose Room. 

Marianne Schlabach moved to set the Public Hearing on Flexibility Fund Transfer for January 24, 2022 at 7:15 p.m. in the Mid-Prairie High School Multi-Purpose Room.  Mary Allred seconded the motion.    Motion carried 6-0.

Adult Lunch Prices

Superintendent Schneider noted the current Adult Lunch Price for the 2021-2022 School Year is set at $3.85.  Per the State Nutrition Procedures, this price is $0.10 too low. The Price needs to be raised to $3.95 for an adult lunch effective immediately.  Board action is required to raise the price. 

Denise Chittick moved to approve the price of an Adult Lunch at $3.95 effective immediately.  Marianne Schlabach seconded the motion.    Motion carried 6-0.

Ahlers Cooney Agreement

Superintendent Schneider noted the engagement letter with Ahlers Cooney dated December 27, 2021 for the agreement to between the District and Ahlers Cooney to work on the various bond issues under consideration up to and after the Bond Referendum on March 1, 2022.  Upon approval the letter will need to be signed by School Board President Pickard.

Marianne Schlabach moved to approve the Engagement Letter with Ahlers Cooney for Mid-Prairie School District Bond Election – 2022 as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

ESSER HVAC Projects

Superintendent Schneider shared the Scope and Cost Estimates prepared by Shive-Hattery, Architects the cost of the Middle School Media Center and Choir Room HVAC Upgrades for $330,000, and the cost of the Home School Education Center (HSEC) HVAC Upgrade for $370,000.  The HSEC project will be taken from the ESSER III (COVID) Funds.  As the Middle School project has not been discussed before, it could be moved out of the public hearing and bidding queue and held until the bond issue is approved or taken from SAVE Funds at a later time.  However, it is noted that the age of the Middle School HVAC Units are beginning to create a more urgent need, yet not yet an emergency.  A Public Hearing needs to be set for the public to review the form and specifications for the project or projects on January 24, 2022 at 7:20 p.m.

Marianne Schlabach moved to set the Public Hearing on the Home School Education Center HVAC project specifications for January 24, 2022 at 7:20 p.m. in the Mid-Prairie High School Multi-Purpose Room.  Mary Allred seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

Board Development and Inservice Activities – Nothing was added at this time.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 24, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Two Public Hearings set this evening; and a Presentation by Music Departments in the District.

Adjournment

The meeting adjourned at 7:54 p.m.

 

December 20, 2021 SPECIAL BOARD MTG.

Mid-Prairie Community School District 

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

December 20, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.

Board members absent:  None.

Staff Present:  Superintendent Mark Schneider, Business Manager/Board Secretary Jeff Swartzentruber

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Marianne Schlabach.  Motion carried 7-0.

Public Hearing – 6:20 PM – Proposed Issuance of Approximately $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds

President Pickard opened the Public Hearing for comments and questions.  No one was present for comment.  No comments were made.  Pickard closed the public hearing at 6:21 p.m.

Resolution to Approve Supporting the Proposed Issuance of Approximately $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds

Pickard asked for a motion on the resolution to support the issuance of the $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds.

Gabrielle Frederick moved to approve the Resolution Supporting the Proposed Issuance of Approximately $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds and read portions of the resolution.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes     

                           Mary Allred                       - yes

                          Jed Seward                       - yes  

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes          

                         Jake Snider                        - yes

                         Denise Chittick                   - yes

Motion carried 7-0.

Secure Entries Report at District Attendance Centers

As required by State Law, Superintendent Schneider reported the District priorities and solutions in the use of revenues for secure entries of the District’s Attendance Centers.  This report is required before the District expends Infrastructure Sales, Services and Use Tax Revenues for athletic facility infrastructure projects.  His report, with the use of a prepared document includes 27 actions taken for building security to date, was shared in detail with the School Board and those present for the meeting.  He expanded on the entrance security at each of the four Attendance Centers and the Home School Education Center.  The Board asked questions for clarification of a number of the 27 items.

Public Hearing – 6:35 PM – Proposed use of SAVE Bonds for an Athletic Infrastructure Project

President Pickard opened the Public Hearing for comments and questions.  No one was present for comment.  No comments were made.  Pickard closed the public hearing at 6:37 p.m.

Resolution to Support the Proposed Use of SAVE Bonds for Athletic Infrastructure Project

Pickard asked for a motion on the resolution to support the proposed use of SAVE Bonds for Athletic Infrastructure Project.

Gabrielle Frederick moved to approve the Resolution to Support the Proposed Use of SAVE Bonds for Athletic Infrastructure Project and read portions of the resolution.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes  

                           Mary Allred                       - yes

                          Jed Seward                       - yes 

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes 

                         Jake Snider                        - yes

                         Denise Chittick                   - yes

Motion carried 7-0.

Adjournment

The meeting adjourned at 6:39 p.m.

December 13, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

December 13, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach (arrived at 6:25 p.m.), Jed Seward (arrived at 6:49 p.m.), and Jake Snider (arrived at 6:18 p.m.).

Board members absent:  Marianne Schlabach (arrived at 6:25 p.m.), Jed Seward (arrived at 6:49 p.m.), and Jake Snider (arrived at 6:18 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 4-0.

WORK SESSION

District Computer Science Program

Rob Hruby, Middle School Principal introduced a group of teachers representing all buildings to discuss the Computer Science Program in the District.  They began with defining Computer Science within the Mid-Prairie District as a whole, and reviewed the recent timeline of events for the program.  Then they focused on the educational programs for Computer Science at the Elementary, Middle School, and High School levels specifically.  The provided examples of activities used with students and had the Board participate in an activity.  The Board expressed appreciation for the program and the efforts of the teachers to bring this into the classrooms.

Jake Snider arrived at 6:18 p.m. during this agenda item.

Marianne Schlabach arrived at 6:25 p.m. during this agenda item.

Jed Seward arrived at 6:49 p.m. during this agenda item.

Bond Issue Updates

Superintendent Schneider discussed the current status of the on-going work with regard to initiatives for a Bond issue referendum for March 1, 2022.  On Monday, December 6th, a group of community people met in the Community Room to discuss the process and the petitions and strategies to work at getting the petitions signed by January 5, 2022, with a goal of 850 signatures.  If enough signatures are gathered, the Board could act to proceed with the Bond referendum on March 1, 2022.  Schneider then asked for input from the Board on the types of questions to be included in the Frequently Asked Questions document. 

School Board Policies Review – Series 300 Marianne Schlabach arrived at 6:25 p.m. during this agenda item.

Board Member and Administrator Dialogue – Agenda item moved to the end of the meeting.

Board Development and Inservice Activities – Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda – Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 11, 2021, and December 6, 2021;

Finance Report

The Finance Report for November 2021;

Payment of Bills

The bills as listed for December 10, 2021; and Prepaid Bills;

Open Enrollment Requests

John Duder requests Katie Duder (Grade 10), attend Mid-Prairie from Highland Community School District for the 2021-22 School Year;

Hannah Liddell requests Boaz Liddell (Grade 1) and Josiah Liddell (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Personnel Items

No Contracts to be issued at this time;

Resignation of Stacy Jack, High School English Teacher, $19682.30 per annum, effective December 31, 2021;

Fundraising Requests – No Fund Raising Requests Presented for Approval;

Mary Allred seconded the consent items.  Motion carried 7-0.

Student Learning

High School Physical Education Exemption for Block Scheduling

Superintendent Schneider introduced and explained the Chapter 12 Waiver for High School PE. The District meets the requirements for in class minutes but not the day’s requirement because of the Block Scheduling of classes for students.  As a result, an exemption needs to be applied for so students meet the requirements.  It is requested that the Board approve the application for the exemption.  The public was given an opportunity at this meeting for comment—no comments were brought to the Board. 

Gabrielle Frederick moved to approve proceeding with the application of Exemption of the Chapter 12 Physical Education due to the fact that the high school has block scheduling.  Denise Chittick seconded the motion.  Motion carried 7-0.

Preschool Paraprofessionals

Superintendent Schneider outlined the need for a full-time Special Education Paraprofessional in the Preschool.  Individual Education Plans (IEP) in the preschool program are higher with additional adult support required in the IEP’s of the students. 

Gabrielle Frederick moved to approve the creation of a Preschool Special Education Paraprofessional at West Elementary for the 2021-2022 School Year as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Superintendent Commitment Statement

Superintendent Schneider shared the document that is normally presented for discussion and signatures by the Board and Superintendent the meeting after completing the Superintendent Annual Evaluation.   This document signals the Board’s intention, not legally binding, to extend a contract, or not, for the next School Year—2022-2023.  The document was circulated and signed by Board members present and by Superintendent Schneider.

Work Session

Completion of Unfinished Work Session Items

School Board Policies Review – Series 300

Superintendent Schneider discussed the review process for Board Policies.  He first discussed the overall process for reviewing the 10 specific School Board Policies Series.  This year the Board needs to review the 300 and 400 Series Policies.  He will first have the Policies for Series 300 shared to the Board for review.  A Google document will be established for the Board to document any policies that board members wish to discuss.  Schneider will also bring any updates that may be within the model policies from IASB.  The Series 300 will be reviewed in January followed by Series 400 soon after.

Board Member and Administrator Dialogue

This agenda item is included from the earlier Work Session agenda items. A number of the Principals shared of happenings in the buildings.  Superintendent Schneider reported that Cory Evans has started as Nutrition Director and is working with Amber Kempf, outgoing Nutrition Director.

Board Development and In-service Activities – Nothing reported at this time.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 10, 2022, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Presentation by K-12 Music, and Update on the Petition. Second Meeting in January is the Dinner for Board Members and New Employees.

Adjournment

The meeting adjourned at 7:20 p.m.

December 6, 2021 SPECIAL MTG.

Mid-Prairie Community School District  

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

December 6, 2021 – 6:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Pickard called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, and Jake Snider.

Board members absent:  Jed Seward.

Staff Present:  Superintendent Mark Schneider

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

Finance

Set Public Hearing for Approximately $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds

Superintendent Schneider discussed the process required for Public Hearing and information leading to the Resolution presented for consideration of the Board.  The Board asked questions for clarification. 

Gabrielle Frederick moved to approve the Resolution to set the Public Hearing for approximately $14,500,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds on December 20, 2021 at 6:20 p.m. at the Central Office Community Room.  Denise Chittick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes   

                           Mary Allred                       - yes

                          Jake Snider                       - yes     

                          Jeremy Pickard                  - yes

                          Marianne Schlabach          - yes    

                          Jed Seward                        - absent

                          Denise Chittick                  - yes

Motion carried 6-0.

Set the Public Hearing for Athletic Facility Infrastructure Project

Superintendent Schneider discussed the process required for Public Hearing and the Resolution presented for consideration of the Board.  The Board asked questions for clarification.   

Gabrielle Frederick moved to approve the Resolution to set the Public Hearing for the Proposed Use of the SAVE Revenue Bonds for an Athletic Facility Infrastructure Project on December 20, 2021, at 6:35 p.m. at the Central Office Community Room.  Marianne Schlabach seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes    

                           Mary Allred                       - yes

                          Jake Snider                       - yes    

                          Jeremy Pickard                  - yes

                          Marianne Schlabach          - yes   

                          Jed Seward                        - absent

                          Denise Chittick                  - yes

Motion carried 6-0.

Adjournment

The meeting adjourned at 6:23 p.m.

November 22, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 22, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

RETIRING SCHOOL BOARD ANNUAL MEETING

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel (retiring), Jodi Meader (retiring), Jeremy Pickard, and Marianne Schlabach and Jed Seward (new) and Jake Snider (new).

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

Consent Items

Marianne Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of November 8, 2021;

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Accept Election Results

The Official Abstract of Votes as canvassed by the three counties on November 16, 2021, for the November 2, 2021, election was presented to the Board for acceptance.  A total of 2900 votes were cast in the election for 3 open seats.  The top three candidates receiving votes are the persons to be seated in the seats.  These include:  Jed Seward with 560 votes, Gabrielle Frederick with 419 votes, and Jake Snider with 365 votes. The other six candidates received votes ranging in totals from 349 votes to 185 votes. 

Mary Allred moved to accept the election results for the November 2, 2021 from the Official Abstract of Votes dated November 16, 2021.  Denise Chittick seconded the motion.    Motion carried 7-0.

Adjournment (Sine Die) The Board President adjourned “sine die” the final meeting of the 2020-2021 Board.

New Board of Education – Organization of the 2021-2022 Board

Board Secretary, Jeff Swartzentruber, called the meeting to order.

The Oath of Office was administered to Gabrielle Frederick, Jed Seward, and Jake Snider as the newly elected School Board members.

Next, the floor was opened for discussion for the Nominations for Board President and Vice-President. 

Nominations for President of the Board of Directors for the 2021-2022 school year: Marianne Schlabach nominated Jeremy Pickard for President of the Board.  Seconded by Gabrielle Frederick.  Motion carried 6-0, with the nominee abstaining.

Nominations for Vice-President of the Board of Directors for the 2021-2022 school year; Gabrielle Frederick nominated Marianne Schlabach for Vice-President. Seconded by Denise Chittick. Motion carried 6-0, with the nominee abstaining.

The Oath of Office was administered to NAME as President and to NAME as Vice-President.

Opening for the New School Board

President Jeremy Pickard called the meeting to order.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.  Superintendent Schneider spoke on behalf of the Nutrition Director recommendation to hire.

Payment of Bills

The bills as listed for November 22, 2021;

Open Enrollment Requests – None are presented for approval;

Personnel Items

Resignation of Taylor Gordon, Middle School Paraprofessional, $14.61 per hour, effective November 22, 2021;

Resignation of Lori Schrock, Middle School Paraprofessional, $14.39 per hour, effective December 21, 2021;

A contract is issued to Cory Evans, as full time Nutrition Director Position is presented to the Board for Consideration; he has been offered the position on a 217 day contract at $50,000 Salary, Starting date is December 6, 2021;

Fundraising Requests

Mid-Prairie Wrestling requests approval to raise funds through the sale of Soy Candles to be used to pay for volunteer coaches, coaches apparel, extra hotel rooms at state tournament, coaches fees, and funds towards the cost of a new wrestling room;

Mid-Prairie Student Boosters request approval to raise funds beginning February 1, 2022, through the day of the event on April 30, 2022 with a silent auction, raffle baskets and donations to support teacher and student activities for presentations, field trips, student challenge prizes and food for events;

The President of the Mid-Prairie Fine Arts Booster presented a request for approval to launch a Fundraiser for the Auditorium assuming approval of the project to sell a seat in the auditorium for $500 with a goal to raise $300,000 if all 600 seats are sold (others shared their support of the auditorium as well as a synopsis of the last 30 years of Fine Arts activity);

Mary Allred seconded the consent items.  Motion carried 7-0.

Short and Long Term Planning

Washington and Johnson County Conference Boards

The board discussed who the representatives for these boards will be for the 2021-2022 School Year. Both boards work to approve the County Budget via the Assessor’s Office.  It is noted that Gabrielle Frederick is the only Johnson County resident amongst the School Board Members.  Gabrielle Frederick represented Mid-Prairie at Johnson County and Mary Allred represented Mid-Prairie at Washington County in the prior fiscal year.

Gabrielle Frederick moved to approve Gabrielle Frederick as the Johnson County Representative to the Johnson County Conference Board and Jake Snider as the Washington County Representative to the Washington County Conference Board for the 2021-2022 School Year.  Mary Allred seconded the motion.    Two separate votes were taken on the motion.  The Motions each carried 6-0 with Frederick and Snider each abstaining during their respective votes.

Interest Based Bargaining School Board Representative

The board discussed who the representatives from the Board will be for the 2021-22 School Year.  Jeremy Gugel and Denise Chittick served in this capacity last year with approximately two meetings per month from November to March or April and scheduled to precede School Board meetings.  The first meeting will be prior to the December 13th School Board meeting.  Then future meetings will also be prior to the School Board meetings.  Jed Seward and Denise Chittick both volunteered to serve for the upcoming year.

Gabrielle Frederick moved to appoint Jed Seward and Denise Chittick as the School Board Representatives to the Mid-Prairie School District Interest Based Bargaining Committee for 2021-2022 School Year.  Marianne Schlabach seconded the motion.    Two separate votes were taken on the motion.  The Motions each carried 6-0 with Frederick and Seward abstaining during their respective votes.

Second Reading – School Board Policy 906, Drones

Superintendent Schneider noted this agenda item passed on First Reading at the November 8th School Board Meeting.  A request for comment or questions was made.  The revised policy includes a provision for drones to be used for curricular and extra-curricular activities. 

Marianne Schlabach moved to approve School Board Policy 906, Drones on Second Reading as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

District Facilities Improvements

Superintendent Schneider shared that Carl A. Nelson has updated the Facilities’ Cost projections.  He also handed out examples of the two potential ballot questions for review with comments that the wording would change to fit the proposal developed by the Board.  Tad Morrow of Carl A. Nelson then presented from the handout the updated cost figures and discussed assumptions related to construction projects.  The Board asked questions for clarification on project scope and cost.  The Board reached consensus and are united in moving forward with proposals to the community and voters.  Current cost estimates for the Facilities projects chosen are estimated at $37.6 million.  Discussion turned to budget and resources.  Private donors have committed $1.4 million to the Auditorium Project and is part of the resources with additional fundraising efforts expected by the Mid-Prairie community.  The Board reached consensus on approach to bonding with $26 million proposed for General Obligation Bonds and $10.7 million from SAVE Fund Revenue Bonds.  Potential tax rates for the General Obligation Bonds would increase the bond levy rates by $0.60 to $3.30.  This is above the current approved limit of $2.70 for debt service.  The Board gave Schneider the go ahead to work with legal counsel to write the two questions for a General Obligation Bond issue and for an increase to the maximum debt service tax rate to $4.05.

Set Date and Times of Public Hearing for SAVE (Sales Tax) Bonding

An allocation of the agreed upon Facilities Plan between the General Obligation Bonds and the bonding of SAVE Funds with Sales Tax Revenue Bonds needs to be established.  A second Public Hearing on the same date may also be necessary if the Revenue Bonds include construction and/or purchase of extra-curricular buildings and assets.  Once these are established a Public Hearing is required.  The date for this Public Hearing is anticipated to be on Monday, December 13, 2021.  Notices of the Public Hearing must be in The News newspaper by the December 2nd publication date.

Gabrielle Frederick moved to set the date for a Public Hearing on the Revenue Bonding using Sales Tax Revenue for Monday, December 13, 2021 at 7:15 p.m. at the Central Office Community Room.  Mary Allred seconded the motion.    Motion carried 7-0.

Gabrielle Frederick moved to set the date for a Public Hearing on the use of Revenue Bonding for extra-curricular construction purposes for Monday, December 13, 2021 at 7:30 p.m at the Central Office Community Room.  Mary Allred seconded the motion.    Motion carried 7-0.

 

Resolution for Limited English Proficiency Additional Allowable Growth

Superintendent Schneider reported that the Limited English Proficiency (LEP) Deficit for the 2020-2021 School Year was $11,502.20.  These are costs in excess of the Categorical Funding.  The amount for this year is less than the $15,927.86 requested for the 2019-2020 School Year.  The LEP filing has been certified as required by the state before the September 15, 2021 deadline.  In order to be not be impacted by this deficit, a resolution for increased Allowable Growth for a negative LEP Balance is required to be filed with the School Budget Review Committee through the Iowa Department of Education.

Marianne Schlabach moved to approve Resolution 112221 for additional allowable growth of $11,502.20 to cover the 2020-2021 LEP costs in excess of funding.  Gabrielle Frederick seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jake Snider                       - yes

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes

                        Jed Seward                         - yes

                        Denise Chittick                    - yes

Motion carried 7-0.

Casey’s Grant Application

Superintendent Schneider shared about the Casey’s Grant prepared by two Middle School Teachers to purchase non-traditional classroom furniture for their respective rooms.  Their separate estimates for furniture costs are $6,650 and $7,175, respectively. 

Denise Chittick moved to approve the process for applying for the Casey’s Grant for Furniture as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

IASB Convention

Denise Chittick, Mary Allred, and Gabrielle Frederick reported on their attendance at the IASB Convention in Des Moines on November 18th.  Frederick also discussed the delegate session that took place on November 17th.

Annual Superintendent Evaluation – Closed Session

Gabrielle Frederick moved to continue to closed session to evaluate the professional competency of an individual whose hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(1)(i), Code of Iowa.  Seconded by Mary Allred.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jake Snider                       - yes

                          Jeremy Pickard                  - yes

                          Marianne Schlabach          - yes

                         Jed Seward                         - yes

                         Denise Chittick                   - yes

Motion carried 7-0.

The Board entered Closed Session at 8:46 p.m.

The Board exited Closed Session at 9:07 p.m.

Announcements -- None

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, December 13, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: The Public Hearing on SAVE Bonds, and the Superintendent Commitment Statement.

Adjournment

The meeting adjourned at 9:09 p.m.

November 8, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

November 8, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Jodie Meader moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

WORK SESSION

Career and Technical Education Site Visit

Chuck Banks, High School Principal, introduced High School Teachers - Glenda Seward, Sarah O’Rourke, Chris Tyler, Lucas Troyer, Chad Surom, and Elsa Schmidt discussed the October 6th Career and Technical Education Site Visit from Grant Wood AEA.  The review documents will be sent to the State CTE Staff where the documents will also be evaluated.  The staff discussed their individual area of focus and items that each will work on in the next year as a result of the site visit.

Elementary Math Interventionist Activities

Robin Foster, West Elementary Principal, introduced Emily Pennington, Elementary Math Interventionist.  Pennington presented on her activities and approach to the new TLC role in the District.  She started her work this School Year by screening all students from Kindergarten to Grade 2.  She also screened a subset of 3rd and 4th graders as recommended by their classroom teachers.  She is planning a Family Math Night for both East and West Elementary Schools—a new event for the District.  The major focus this year is using the resources of Grant Wood AEA to teach 3 different math strategies, and this is underway.  She is also working with a team to look at curriculum two years out.

District Facilities Plan

Discussion continued from previous meetings on the priority items for the Facilities Plan, possible funding sources available, and beginning dialogue on items that may need to be removed from the list to fit within resources raised via possible voted bond issuances.

Board Member and Administrator Dialogue – Tabled to the next meeting.

Board Development and Inservice Activities – Tabled to the next meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of October 25, 2021;

Finance Report

The Finance Report for October 2021;

Payment of Bills

The bills as listed for November 8, 2021; and Prepaid Bills;

Open Enrollment Requests

Kaylee Love requests Eian Love (Grade 2), and Payton Love (Grade 5), attend Mid-Prairie from Iowa City Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Tom Nye, Bus Driver, $23.63 per hour;

Work Agreement to Marla Jennings, High School Paraprofessional, $14.18 per hour;

Contract issued to Zeb Evans, MS Assistant Wrestling Coach, $1,583 per season;

Fundraising Requests – None Submitted

Jodi Meader seconded the consent items.  Motion carried 7-0.

Student Learning

First Reading – School Board Policy 906, Drones

Superintendent Schneider introduced this agenda item.  The current policy was developed to recognize the unique elements of personal flying devices that may be a part of the educational programs within the District.  With Superintendent approval the revised policy includes a provision for drones to be used for curricular and extra-curricular activities.  The board asked questions to clarify the changes.

Gabrielle Frederick moved to approve School Board Policy 906, Drones on First Reading as presented.  Jeremy Pickard seconded the motion.    Motion carried 7-0.

Finance

School Bus Buds

The recommendation is to accept the lowest bid from Hoglund Bus Company for two School Buses with cargo capacity at $243,000 total after trade-in of two buses, or $121,500 per diesel-powered bus.  Without the trade-in values the buses would be $126,000 each.  These new buses will have air-conditioning.

Gabrielle Frederick moved to accept the bid from Hoglund School Bus Sales in the amount of $243,000 for the purchase of two new cargo school buses recognizing the price is net of the trade-in value of two buses.  Jodi Meader seconded the motion.    Motion carried 7-0.

SBRC Resolution for Additional Allowable Growth for Enrollment and ELL

Superintendent Schneider noted the additional allowable growth resolution that, if passed, will allow the District to increase spending authority of $87,395 for Open Enrollment Out and of $7,227 for ELL Beyond 5 Years.   These amounts are a result of the Certified Enrollment data from the October 1, 2021, count date.

Gabrielle Frederick moved to approve Resolution 110821 to allow the Superintendent to request increased spending authority of $87,395 on Open Enrollment Out for the 2020-2021 School year and $7,227 for ELL Beyond 5 Years.  Jodi Meader seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - yes

                         Jeremy Pickard                  - yes

                         Marianne Schlabach          - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

District Facilities Plan

The Board continued discussion from earlier in the meeting on project priorities and potential funding resources.  The Board asked questions of the representatives of Shive-Hattery and Carl A. Nelson and Company who were present at the meeting.  The list was narrowed and will be given to Shive-Hattery and Carl A Nelson and Company for final review prior to the next meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 22, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: The Superintendent evaluation, the new Board will be convened, and Second Reading of the Drone Policy 906.

Adjournment

The meeting adjourned at 8:21p.m.

October 25, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 25, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick (arrived at 6:25 p.m.), Jeremy Gugel, Jodi Meader, and Marianne Schlabach.

Board members absent:  Gabrielle Frederick (arrived at 6:25 p.m.) and Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 5-0.

WORK SESSION

MS & HS Restorative Practices Presentation

Superintendent Schneider introduced Rob Hruby, Middle School Principal, and Chuck Banks, High School Principal, to discuss the Restorative Practices professional development implemented at the High School and Middle School.  The resources are available for use in the classroom.  Feedback from teachers has been broad, which has led to great conversations.  Banks and Hruby led the group through a brief exercise.  The value of Restorative Practices is about building and developing relationships.

Gabrielle Frederick arrived during this agenda item at 6:25 p.m.

District Facilities Plan

President Gugel and Superintendent Schneider continued the discussions of the past number of meetings on the District Facilities Plan.  The intent of the continued discussions is to arrive at consensus of projects to be included for consideration at a proposed expansion and improvement of buildings and grounds within the District.  Representatives from Shive-Hattery and Carl A. Nelson & Co. were present to answer questions.  A timeline of events was shared for planning purposes.  The discussion will continue after the business meeting as noted on the agenda.

Board Member and Administrator Dialogue – Tabled to the next meeting.

Board Development and In-service Activities – Tabled to the next meeting.

Announcements and Suggestions for Next Agenda – Agenda item moved to the end of the meeting.  

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items after Schneider explained the Lone Tree 28E Agreement.

Minutes of Previous Meetings

The minutes of October 11, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for October 25, 2021;

Open Enrollment Requests

Andy and Deanne Townsend request Adin Townsend (Grade 4), Ahna Townsend (Grade 8), Anthony Townsend (Grade 2), and Ashton Townsend (Grade 7), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Kayla Lobermeier requests Theodore Haupt (Grade 1), attend Mid-Prairie from Williamsburg Community School District for the 2021-22 School Year

Stephanie Heisdorffer request Tristan Heisdorffer (Grade 4) attend Washington Community School District from Mid-Prairie;

Personnel Items

Work Agreement Issued to Ashley Conrad, West Elementary Paraprofessional; $14.68 per hour;

Work Agreement Issued to Sue Kleese, High School Paraprofessional; $14.18 per hour;

Contract issued to Clint Jones, Middle School Wrestling Coach, $3,218.56 per season;

Resignation of Amber Kempf, Nutrition Director 0.60FTE, $23,646 per year, effective December 15, 2021;

Resignation of Nicole Castillo, High School Paraprofessional, $14.18 per hour, effective October 19, 2021;

Resignation of Matt Hoeppner, Varsity Softball Head Coach, $4,434 per season, effective October 22, 2021;

Fundraising Requests – None presented;

Lone Tree Shared Teacher Agreement – Approve a 28E Shared Teacher Agreement with Lone Tree Community Schools for the 2021-2022 School Year.

Jodi Meader seconded the consent items.  Motion carried 6-0.

Student Learning

Preliminary Enrollment Data

Superintendent Schneider shared enrollment data from the October 1, 2021 official count day.  These numbers will not be finalized until the end of October.  Additional work is ongoing to finalize elements for Special Education Numbers.  Schneider explained the data.  Certified Enrollment between 2020 and 2021 count dates appears that the District lost 16.76 students.  He reported also on the Open Enrolled In students is a decrease of 4 students.  Open Enrolled Out students increased by 14 students.  The net impact of Open Enrollment is a net change of negative 18 students—this is not FTE but students served.

IASB Assembly Delegate

The board discussed who the representative from this board will be for the 2021-22 School Year.  This year the delegate meeting will be held on Wednesday, November 17, 2021.  It was noted that Gabrielle Frederick served in this capacity for the past two conventions.  She explained what happens at the Delegate Session for Board Members and expressed thanks for the opportunity.  She has volunteered to serve as delegate again.

Denise Chittick moved to appoint Gabrielle Frederick as the School Board Representative as the IASB Assembly Delegate.  Mary Allred seconded the motion.    Motion carried 6-0.

Finance

Annual Audit RFP

Superintendent Schneider and Business Manager Swartzentruber shared that the FY 2021 Audit Engagement was the last one on the current agreement with Nolte, Cornman & Johnson, CPAs (Nolte) from Newton Iowa.  The last RFP for auditors was conducted in the FY 2017 for a 5-year agreement.  At that time, RFPs were sent out to 6 or 7 audit firms.  Nolte was the only firm that responded.  The price and process were reasonable.  Prior to the last RFP, the previous agreement was extended for 2 additional years with Nolte.  While it is the recommendation of the Superintendent and Business Manager to extend the agreement with Nolte for another 3 years, it is the Board decision as to whether to extend or move ahead to complete an RFP for Audit Services.  Nolte has stated that they most often see 2 year extensions when an extension is requested.  The Board asked questions for information and discussed the audit arrangement and outcomes. 

Gabrielle Frederick moved to approve an extension of the current auditor relationship with Nolte, Cornman, & Johnson CPAs for an additional 3 years.  Jodi Meader seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

District Facilities Plan

The discussion from the earlier Work Session agenda item continued.  Discussion of costs and bidding in the current construction environment were led by Carl A. Nelson and Shive-Hattery representatives to highlight some of the current developments.  Costing for the projects discussed in earlier meetings have been updated to reflect the estimates provided by Carl A. Nelson since the last meeting.  Discussion then turned to the different alternatives to a number of the Middle School projects.  Also discussed were elements of the High School renovations and potential options.  President Gugel asked the Board to work to finalize research and questions in order to wrap up this phase of the process, if possible.

Announcements

Nothing added from earlier in the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, November 8, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Facilitates Plan move to final consensus, a presentation on MAPs Interventionist activity and CTE will also make a presentation.

Adjournment

The meeting adjourned at 8:17 p.m.

October 11, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

October 11, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

WORK SESSION

HSAP STEM Scale Up Awards

Home School Assistance Program Director, Rachel Kerns introduced Laura Mallory and Crystal Gingerich and introduced the three Scale Up Awards for Stem received these District-level awards.  She then turned it over to Mallory and Gingerich.  They discussed the Ioponics grant – Iowa + Aquaponics; the Code Joy grant—coding geared towards the younger students; and the Project Lead the Way: Medical Detectives – teaching students to collect and analyze data through taking vital signs and research using cultures and antibiotics.  An experiment was conducted with Board Members and Administrative Staff present to take a sample of what was on the bottom of a shoe and then rubbed into a Petri dish.  Results will be shared at a future meeting.  The Board thanks the HSAP staff for their work and passion for the grants.

District Activities Update

Activities Director, Tyler Hotz, and Assistant Activities Director provided an Activities Update for the District.  First, he discussed some items from the state level:  There are currently 4 organizations for Activities within the state; Post season ticketing is now electronic but the two athletic associations are using different ticketing systems; Girls Wrestling developments; and Boys and Girls use of shot clock for basketball games—the latter would start in the 2022-2023 season for varsity contests.    Second, at the RVC Conference Level changes for next year: North Cedar is out; Maquoketa and Dyersville-Beckman will join the conference; these changes will have most all activities, though Cross Country, Golf, Track, and Football will see minimal effect; and other sports will be split into 2 divisions with 2 crossover games getting the schedules to 14-15 games.  It is anticipated that travel should decrease significantly.  Third, there are shortages for Coaches and Officials are real within activities: Four significant reasons: Pay, Parents/Coaches, Schedule, and Promotion.  Last, Fall seasons are near the end with post season events starting within the next 2 weeks.  Winter activities start in early November and ramp up into December.

District Facilities Plan

Superintendent Schneider shared the discussions from the last Board meeting and asked for questions and additional input.  The tours of the buildings over the past 2 meetings are also items of consideration.  It was noted that the size of the auditorium has not yet been decided.  Washington’s auditorium is 650 seats.  Hillcrest Academy’s seats 557 fixed with the ability to add 100 chairs.  The Board discussed the impact of the auditorium at 599 seats and the other projects that would be considered simultaneously for inclusion and deletion.  Discussion continued at end of Business Meeting.

Board Member and Administrator Dialogue – Agenda item moved to the end of the meeting.

Board Development and Inservice Activities – Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 27, 2021;

Finance Report

The Finance Report for September 2021;

Payment of Bills

The bills as listed for October 11, 2021 and Prepaid Bills;

Open Enrollment Requests

Daniel and Pam Vercande request Caleb Vercande (Grade 11), attend Mid-Prairie from English Valley Community School District for the 2021-22 School Year;

Taylor and Jesse Star request Skylar Starr (Kindergarten) attend Washington Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Nicolle Castillo, High School Paraprofessional, $14.18 per hour;

Resignation of Mariah Schlabach, Assistant Varsity Softball Coach, $3,069 per season, effective September 26, 2021;

Resignation of Cassidy Rourke, Middle Softball Coach, $1,900 per season, effective September 27, 2021;

Fundraising Requests

Mid-Prairie Baseball requests approval to raise funds through a Can Drive at the Kalona Sale Barn parking lot on October 30, 2021 to raise funds for equipment, supplies, and coaches apparel;

Lone Tree HSAP 28E Agreement – Approve the agreement between Mid-Prairie and Lone Tree Community School District to provide Home School Assistance Program services to students of the Lone Tree School District;

Field Trip to Niabi Zoo, Coal Valley, IL – Approve Special Education Students to Niabi Zoo on October 22, 2021, an out of state destination; 

Jodi Meader seconded the consent items.  Motion carried 7-0.

Student Learning

East Elementary Paraprofessional

Superintendent Schneider introduced this item and invited Amy Shalla to share.  Shalla shared that students with IEPs at East Elementary where adult support is required has increased.  Individualized Education Plans (IEP’s) outline the need for adult support for academic support, behaviors support, and monitoring for student safety.  The new position would be a Special Education expenditure. 

Gabrielle Frederick moved to approve the creating of an additional paraprofessional position at East Elementary.  Jodi Meader seconded the motion.    Motion carried 7-0.

Finance

West Elementary HVAC System

Superintendent Schneider discussed the current HVAC System at West Elementary and introduced recommendations of an outlined plan for improvement of the system.  The District is currently soliciting bids for this improvement to begin during Christmas Break.  As this will be in excess of $25,000 Superintendent Limit, maybe as high as $70,000, from two bidding contractors, Superintendent Schneider is requesting the Board to consider allowing him to select the lowest bid.  The upgrade will be paid using SAVE Funds.

Jeremy Pickard moved to approve the upgrade of the West Elementary HVAC system and allow the Superintendent to select the lowest bid as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

HSEC HVAC System

Superintendent Schneider discussed the current HVAC System at the Home School Education Center and introduced recommendations of an outlined plan for improvement of the system.  The upgrade will be paid using ESSER III Federal COVID Funds.  A bid from Shive-Hattery has been received for $39,000 plus $2,500 for reimbursable expenses for the planning and oversight on a project estimate of $325,000 to $375,000.  This does not include asbestos abatement as this will need to be bid out in addition to the project estimate as stated in the preceding sentence.

Mary Allred moved to approve the upgrade of the HSEC HVAC system and the hiring of Shive-Hattery as the project overseer as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Public Hearing – 7:30 P.M. – Bus Specifications

Board President Gugel opened the Public Hearing for School Bus Specifications.  No one spoke.  The Public Hearing closed at 7:31 p.m.

Approval of Bus Specifications

Superintendent Schneider and Board President Gugel asked the Board if there were any questions, clarifications or discussion for the School Bus Specifications as presented for two cargo buses.

Gabrielle Frederick moved to approve the bus specifications as presented and to put the specifications for 2 School Buses out to bid with a due date of October 28, 2021 at 1 p.m.  Denise Chittick seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

District Facilities Plan

Discussion resumed from the Work Session, refer to the minutes, above.  The Board continued to discuss the various High School Projects priorities reaching consensus on additional projects and on projects to delete and projects to move to the future.  The Board then moved to the Middle School large projects reaching consensus there before moving to peripheral and smaller projects.  The Board was instructed to review the list prepared during this meeting with personally developing thoughts and lists and bring further discussion to the next meeting for refinement and consensus work.

Board Member and Administrator Dialogue – Tabled to next meeting.

Board Development and Inservice Activities – Tabled to next meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, October 25, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: IASB Delegate Representative; Facility Discussion Continues, Certified Enrollment Numbers; Middle School and High School Restorative practices.

Adjournment

The meeting adjourned at 8:01 p.m.

September 27, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 27, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, and Marianne Schlabach.

Board members absent:  Mary Allred and Jeremy Pickard.

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented but move the High School Track Coach Agenda Item to the first thing after the Consent Agenda.  Seconded by Jodi Meader.  Motion carried 5-0.

BUSINESS MEETING

Public Forum– 6:15 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of September 13, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for September 27, 2021;

Open Enrollment Requests

Kimberly Decker requests Nevaeh Decker (Grade 10), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Julie Spears requests Joshua Spears (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Shawna Sieren, High School Assistant Girls Track Coach, $2,741 per annum;

Resignation of Sara Brown, High School Paraprofessional, $14.89 per hour, effective September 24, 2021;

Fundraising Requests

Mid-Prairie FFA requests approval to raise funds through the sales event of Fruit, Meat, Cheese and Popcorn from October 11th to November 11th in order to provide funds for FFA activities and travel expenses;

Mid-Prairie Volleyball requests approval to conduct a raffle with a corn hole game as a grand prize to raise money for a cancer awareness charity from September 15th to September 28th;

Mid-Prairie Boys Basketball requests approval to host a jamboree with an admission fee on November 22nd to be used for equipment, volunteer coaches pay, coaching gear, player shooting shirts, and the Kansas City trip expenses;

The Class of 2023 Prom Committee requests approval to do a holiday sweatshirt fundraising activity between October 14th and October 24th to purchase Prom decorations;

FFA Convention Indianapolis, IN October 27-30, 2021 is approved for students and staff to attend the out of state event.

Denise Chittick seconded the consent items.  Motion carried 5-0.

Student Learning

High School Track Coaching Positions

Superintendent Schneider and Girls Track Coach Chris Tyler discussed the need for an additional coach for the Track teams.  They showed the stats of schools and student participation.  The recommendation I to add one coach to be shared between the Boys Track Team and Girls Track Team to be determined by the coaches.  Additional coaches would be done through fund raising by the Track teams. 

Marianne Schlabach moved to approve the plan for one additional High School Track Coaching Positions as presented.  Gabrielle Frederick seconded the motion.    Motion carried 5-0.

Finance

School Bus Specifications Set Date and Time for Public Hearing

Superintendent Schneider and Business Manager Swartzentruber discussed the ongoing need to keep the District School Bus Fleet up to date.  A request for a Public Hearing to review the bus specifications for the purchase of up to two diesel powered, Yellow School Buses on October 11, 2021, at 7:30 p.m.  The buses to be replaced are two compartment buses that currently provide capacity to haul equipment and students. The Transportation Department is also looking at the need to replace current cars within the District Fleet.  This planning may require spreading the purchase of these two buses over two years.

Denise Chittick moved to set a Public Hearing for purpose of reviewing the specifications of up to 2 diesel powered school buses on Monday, October 11, 2021 at 7:30 p.m. at the Mid-Prairie Central Office Community Room.  Gabrielle Frederick seconded the motion.    Motion carried 5-0.

SBRC Resolution for Additional Allowable Growth

Superintendent Schneider reviewed the SBRC Resolution for Additional Allowable Growth as a result of the Special Education Spending Deficit for the recently completed fiscal year ending on June 30, 2021.  The reported deficit was $271,387.11 for last year as compared to $459,834.78 for the previous year.  The request is rounded up to $275,000 to allow for any upward adjustment that might be found during the Department of Education’s year-end review. 

Gabrielle Frederick moved to approve Resolution 0925211 to authorize the Superintendent to submit a request to the School Budget Review Committee for additional allowable growth of up to $275,000 to cover the deficit in Special Education funding from the year ending June 30, 2021.  Jodi Meader seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - absent

                          Jodi Meader                       - yes

                          Jeremy Pickard                  - absent

                          Marianne Schlabach          - yes

                          Jeremy Gugel                    - yes

                          Denise Chittick                  - yes

Motion carried 5-0.

Student Learning

District Facilities Plan

Superintendent Schneider and Board President Jeremy Gugel continued the District Facilities Plan Discussion.  Focus area was on the spreadsheet of priorities.  The Board began to make some suggestions for the Short Term Priorities on the spreadsheet from the Recommendations list previously presented by the Facilities Committee.  The Board will again review the buildings visited tonight during the Work Session with the projects in mind.

Board Development and Inservice Activities

The annual IASB convention is November 18th.  Preconference sessions are on November 17th.  The itinerary and agenda for the conference are firmed up and near finalized.  Let Jeff know what days you wish to be registered at this conference in the next few board meetings.

The judge extended the temporary restraining order for mask mandates another 14 days today.

Announcements and Suggestions for Next Agenda

School Board Candidate Documents were delivered to the County Auditor’s office.  There are 9 candidates for three seats in the November election.

The next regular Board meeting will be on Monday, October 11, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Public Hearing; Facilities Planning, and Appoint IASB Delegate.

Work Session

Tour of District Facilities – 7:00 p.m.

The Board toured the High School, West Elementary and the Home School Education Center with all Principals and Lead Custodians present.  This annual review allows Board Members to see the physical locations, review improvements from the Summer, and discuss the ongoing District planning and facility needs and priorities.

Adjournment

The meeting adjourned at 8:30 p.m. at the Home School Education Center.

September 13, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

September 13, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None 

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 7-0.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of August 23, 2021;

Finance Report

The Finance Report for August 2021 and June 2021 Accrual Year End;

Payment of Bills

The bills as listed for September 13, 2021; and Prepaid Bills;

Open Enrollment Requests

Amanda Alvis and Ronnie Schenkel request Alisha Garrels (Grade 12), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Jennifer Mize requests Ella Mize (Grade5) and Samantha Mize (Grade 6), attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2021-22 School Year;

Tommy and Shyra Warwick request Brayden Warwick (Grade 9), Elijah Warwick (Grade 6), Miriam Warwick (Grade 4), and Titus Warwick (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Keota Community School District for the 2021-22 School Year;

Alex Cole and Chris Williams request Ellianna Williams (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Keota Community School District for the 2021-22 School Year;

Kira Fikes requests Isabella Fikes (Grade 11), Gideon Fikes (Grade 5), Levi Fikes (Grade 7), Michaela Fikes (Grade 9), Nora Fikes (Kindergarten), Silas Fikes (Grade 6), and Titus Fikes (Grade 12) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2021-22 School Year;

Rachel Owen requests Elizabeth Owen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2021-22 School Year;

Joseph and Christina Taormina request Abigale Taormina (Grade 8) and Nathan Taormina (Grade 12) attend CAM Community School District from Mid-Prairie;

Lisa McCain requests Brian McCain (Grade 5), Jonathan McCain (Grade 8), and Kanen McCain Grade 4) attend Washington Community School District from Mid-Prairie;

Personnel Items

Contract issued to Lisa Doser, Middle School Head Volleyball Coach 2, $3,219 per annum;

Contract issued to Paige Peiffer, Middle School Volleyball Assistant Coach (1-Year), $1,523 per annum;

Contract issued to Derek Kalm, Middle School Volleyball Assistant Coach (1-Year), $1,888 per season;

Contract issued to Daniel Hershberger, Middle School Football Assistant Coach (1-Year), $1,949 per annum;

Fall Volunteer Coaches

               Justin Barthelman, High School Football Coach, Up to $2,000 from Football Resale;

               Kevin Cortum, High School Football Coach, Up to $2,000 from Football Resale;

               Brian Hervey, High School Football Coach, Up to $2,000 from Football Resale;

               Derek Yoder, High School Football Coach, Up to $2,000 from Football Resale;

               Nathan Carlson, High School Football Statistician, up to $500 from Football Resale;

               Dolfi Kalm, High School Volleyball Coach, Up to $2,000 from Football Resale;

               Zeb Evans, High School Volleyball Coach, Up to $2,000 from Football Resale;

               Lynnette Poll, High School Cross Country Coach;

Fundraising Requests

Mid-Prairie Boys and Girls Basketball request approval to raise funds through a three Saturday Basketball Youth Clinic on November 6th, 13th, and 20th to raise funds towards the purchase of equipment, coaches apparel, player apparel, costs of the Kansas City Trip, and volunteer coaches;

Mary Allred seconded the consent items.  Motion carried 7-0.

Finance

Annual Treasurer’s Report

Business Manager and Board Secretary Jeff Swartzentruber provided the 2020-2021 Treasurers Report.  The report presented is the Summary Treasurer’s Report from the Iowa Board of Education Portal.  Net Operating Fund Balance increased by $236,000 for 2020-2021 compared to $264,000 for the previous Fiscal Year.  Swartzentruber discussed the reasons for the decrease in Fund Balance for the PPEL Fund.  He noted increases in the SAVE Fund and the Nutrition Fund during the year and noted the COVID Funding received during the year influenced these increases.  The Board asked questions for clarification.

Gabriella Frederick moved to accept the Fiscal Year 2020-2021 Treasurers Report as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Student Learning

District Facilities Discussion

Superintendent Mark Schneider and Board President Jeremy Gugel led the Board through additional discussion about the Facilities Plan from the work of the Facilities Committee.   Focus areas of the conversation centered on elements of the book prepared by the Carl A. Nelson team, projections for borrowings performed by Piper Sandler on General Obligations and Revenue Bonds, and priorities of the various projects presented. A document has been started to provide a place for Board Members to ask specific questions about the project, priorities, and financing so that the questions can be addressed for future Board discussions.  Key to that discussion is new classroom space at the buildings that may be more than what the Facilities Committee suggested in their work from 2018-2019.  Additional questions and initial conversations between Board Member and also with the Administrative Team continued on space and space limitations that may occur with building additions and renovations at each building location.

Board Development and Inservice Activities

The annual IASB convention is November 18th.  Preconference sessions are on November 17th.  Let Jeff know what days you wish to be registered at this conference in the next few board meetings.

Announcements and Suggestions for Next Agenda

School Board Candidate Documents are due Thursday, September 16, 2021 by 5pm to Jeff Swartzentruber, Board Secretary.  These will be delivered to the Washington County Auditor on September 17, 2021.

The next regular Board meeting will be on Monday, September 27, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Special Education Deficit Spending Authority Resolution, LEP/ELL SBRC Spending Authority Resolutions; IASB Delegates; Tours of the High School, West Elementary, and Home School Education Center Buildings; and Facility Plan Discussion.

Work Session

Tour of District Facilities

The Board toured East Elementary and the Middle School with Principals and Lead Custodians present.  This annual review allows Board Members to see the physical locations and review improvements from the Summer and discuss the ongoing District planning and facility needs and priorities.

Adjournment

The meeting adjourned at 8:11 p.m. 

August 23, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 23, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick (arrived at 6:17 p.m.), Jeremy Gugel, Jodi Meader, Jeremy Pickard (Arrived at the meeting at 6:52 p.m.), and Marianne Schlabach.

Board members absent:  Jeremy Pickard (Arrived at the meeting at 6:52 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 5-0.

WORK SESSION

Update on August Professional Learning Activities

Superintendent Schneider and the Principals shared the different activities they did together at the Administrative Team Retreat and then with their staff leading up to the first day of school.  The Retreat was key to learning about themselves and about the others on the Administrative Team.  Important topics included discussion about change/transition—the positive and negative aspect of this—and the loss in both types of change.  They reflected on the “why’s” of Mid-Prairie—what are the values and how does the Golden Circle help with the “why” understandings and approach.  The Head Cooks had a number of days of training and the whole Nutrition Staff then did a day of baking practice.  Four Custodians went to two days of a Custodians Conference in Ottumwa in late July.  New teachers arrived in the District 3 days before the other teachers for on-boarding—some “why” discussions were introduced to the new teachers.  The Real Colors training was provided for the new teachers, and they also met with their Professional Partners.  Professional Partners met together prior to their time with new teachers to discuss the “why”.  On the third day of the new teacher time, all new employees took a 3 hour bus trip around the District.  When continuing staff returned on Wednesday, August 18th, the buildings team met together.  The entire staff gathered on Friday, August 20th for lunch and an afternoon of input.  Again, the “why” discussion was an important component.  The staff were divided into 8 member teams that will be together for a good portion of the year.

Jeremy Pickard arrived during the latter portion of the Work Session.

Board Member and Administrator Dialogue

This was included in the above agenda item.

Board Development and Inservice Activities

Nothing added for this agenda item.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of August 9, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for August 23, 2021;

Open Enrollment Requests

Brock and Danielle Moore request Emmerson Moore (Grade 7), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Kerry Janecek requests Lilyan Janecek (Grade 8), attend Mid-Prairie Virtual Academy from Washington Community School District for the 2021-22 School Year;

John and Kayla Daniels request Clara Daniels (Kindergarten) and Hanna Daniels (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2021-22 School Year;

Louise Zook requests Luana Zook (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2021-22 School Year;

Austin and Michelle Vincent request Alaina Vincent (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Aaron Coghlan, High School Assistant Football Coach, $2,850.00 per annum;

Contract issued to Lisa Doser, Middle School Girls Basketball Coach, $3,219.00 per annum;

Contract Issued to Miranda Miller, HSAP Supervising Teacher, $25.55 per hour;

Work Agreement issued to Shelby Cook, Middle School Paraprofessional, $14.18 per hour;

Work Agreement issued to Lois Dehogues, West Elementary Paraprofessional, $14.18 per hour;

Work Agreement issued to Cassidy Hertzler, West Elementary Paraprofessional, $14.18 per hour;

Work Agreement issued to Paige Peiffer, East Elementary Paraprofessional, $14.18 per hour;

Work Agreement issued to Kyla Schneider, West Elementary Paraprofessional, $14.18 per hour;

Work Agreement issued to Allyson Swartzentruber, Middle School Paraprofessional, $14.18 per hour;

TLC Professional Partner Contracts Issued the 2021-2022 School Year for:

Renee Fisher - $1,000                                    DiAnna Geiger - $1,000

Makenzie Flynn - $1,000                                Maureen Gingerich - $1,000

Carrie Schweitzer - $1,000                             Beth Fiordelise - $1,000

Kim McAtee - $1,000                                     Terra Huber - $1,000

Erin Cavanagh - $2,000                                 Anna Jabbari - $1,000

Traci Zahradnek - $1,000                              Sara Puttmann - $1,000

Molly Steinbrech - $1,000                             Crystal Gingerich - $1,000

Fundraising Requests – None presented for approval;

Approve Additional Insured School Related Groups – The following associated entities are approved for inclusion in the District Liability and E&O Insurance Policies

Golden Hawks Wrestling Club                      Mid-Prairie Athletic Boosters

Mid-Prairie Community School District Foundation

Mid-Prairie Fine Arts Boosters                     Mid-Prairie Post Prom Committee

Mid-Prairie Student Boosters                       Mid-Prairie Alumni and Friends Association

MP Archery Club

Jodi Meader seconded the consent items.  Motion carried 7-0.

Student Learning

Second Reading – Board Policies Series 200

Superintendent Schneider noted the work and review done at the July Board Meeting on Series 200 Board Policies.  He also noted the Policies for Series 200 passed on First Reading at the august 9, 2021, Board meeting.  Board President Gugel asked for additional questions and comment. 

Jeremy Pickard moved to approve on Second Reading the Series 200 School Board Policies as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Preschool Paraprofessional Position

Superintendent Schneider, Principal Amy Shalla, noted the need for a Preschool Paraprofessional due to a new student starting in Preschool with specific IEP required adult support during times the student is in school. 

Gabrielle Frederick moved to approve the creation of a new Paraprofessional position for Preschool as presented.  Jodi Meader seconded the motion.    Motion carried 7-0.

Finance

District Facilities Discussions

Superintendent Schneider and Board President Gugel led the Board in a Discussion about Facilities.  Priorities and Costs have been presented to the Board over the past few months.  The Board discussed whether or not something needs to be done at every building from a fairness mindset.  There are about $40 million of projects and probably $30 million of potential bonding capacity should the Board want to entertain that option.  The Board asked questions of Building Principals as to their thoughts and initial priorities related to the prioritized list.  The Board discussed the varied elements of the projects.  The Board expressed appreciation of the input from the Administrators.  This agenda item will be continued at near future meetings.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

School Board Candidate Election documents are now allowed to be filed with Jeff Swartzentruber, School Board Secretary. The first day to file is August 23rd. The last day to file will be September 16th by 5:00 p.m. at Central Office.  He will file with Washington County on September 17, 2021.

The next regular Board meeting will be on Monday, September 13, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Building Tours will be in the next two meetings; the Business Meeting will be first on the agenda followed by the building tours as the Work Session for these two meetings; and continued discussion on the Facilities process.

Adjournment

The meeting adjourned at 8:00 p.m.

August 9, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

August 9, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Jeremy Gugel, Jodi Meader, Jeremy Pickard (Arrived to the meeting at 6:56 p.m.), and Marianne Schlabach.

Board members absent:  Denise Chittick, Gabrielle Frederick, Jeremy Pickard (Arrived to the meeting at 6:56 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.

Jodi Meader moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 4-0.

WORK SESSION

Facilities Committee Costing Update

Superintendent Schneider introduced Chris Smith and Tad Morrow of Carl A. Nelson and Company, to provide a costing update on the Facilities Committee project recommendations.  The updated book projects the start date to be 2023 and also includes additional projects that have been identified since the original book was compiled in late 2019.  An overview by building location was given to the Board to both look at options and refresh the different projects.  The Board asked questions for verification and understanding. 

Preparation for the Start of School

Superintendent Schneider and the Administrative Team updated the Board on preparations, tasks, and issues as the beginning of school draws near.  The modular classrooms at East and West Elementary School are in process, and Schneider reported on expected outcomes coming up to the first day of school.  He also reported on HVAC issues at the Middle School and the West Elementary.  Flooring has been installed in the buildings.  There is two weeks from today until the first day of school. 

Board Member and Administrator Dialogue

The Principals reported on interactions with their building staff as they anticipate the start of school.  There are positive themes on working to make the student experience as top priority.  Home School is continuing to welcome new families.  Special Education is working on student rosters and still looking for a Special Education teacher.  Virtual Academy is starting to meet with students tomorrow to discuss expectations as well as exploring some partnerships with Home School and High School to expand offerings to students.  Registration opened last week and is progressing.

Board Development and Inservice Activities

Superintendent Schneider conducted a quick exercise with Board members to highlight some of the reasons that Mid-Prairie is unique.  The focus is on the “why” of Mid-Prairie to go along with the “how.”

(Jeremy Pickard arrived at the end of this agenda item)

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of July 12, 2021;

Finance Report

The Finance Report for July 2021;

Payment of Bills

The bills as listed for August 9, 2021; and Prepaid Bills;

Open Enrollment Requests

Ariel Streeter requests Malachi Streeter (Grade 2) and Scarlett Streeter (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Barry and Brandy Christener request Kai Leigh Purcell (Grade 12) attend Washington Community School District from Mid-Prairie;

Personnel Items

No contracts to be issued;

Resignation of Lori Trevino, Home School Assistance Program Coordinator, $41,025 per annum, effective July 23, 2021;

Fundraising Requests – None presented for approval

Performance Health and Fitness Strength and Coordination Agreement for 2021-2022 – Recommended for Approval.

Jodi Meader seconded the consent items.  Motion carried 5-0.

Student Learning

First Reading – Board Policies Series 200

Superintendent Schneider noted the work and review done at the July Board Meeting on Series 200 Board Policies.  He noted the changes discussed at the meeting were included in the Board document website.  Board President Gugel asked for additional questions and comment. 

Jodi Meader moved to approve on First Reading the Series 200 School Board Policies as presented.  Marianne Schlabach seconded the motion.    Motion carried 5-0.

Finance

2021 2022 Bank Depository Resolution

Superintendent Schneider presented the board with the annual required resolution on District Bank Depositories and limits and recommended Resolution 0809211 for approval.  One change is proposed with the UMB Bank maximum lowered to $3 million as compared to the 2020-2021 Fiscal Year amount of $5 million.  This was done as UMB Bank no longer holds Debt Service assets through the year and prior to payment due dates.  The remainder line items are left in place with the understanding that planning for Facilities may require a modification should a Bond referendum be undertaken and passed during the 2021-2022 School Year.

RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220.  The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.

 

                                             Location of         Maximum Balance           Maximum balance in

Depository name              Home Office       effect under prior             effect under this              

___________________  __________        resolution                           resolution                  .                                  

UMB Bank, N.A. (ISJIT)    Des Moines           5,000,000                           3,000,000

Hills Bank                            Hills                       12,000,000                         12,000,000

Federation Bank Wellman                5,000,000                           5,000,000

CBI Bank & Trust               Kalona                    5,000,000                           5,000,000

Miles Capital Mgmnt       Des Moines           2,000,000                           2,000,000

 

Marianne Schlabach moved to approve 08092101 as presented reading from the resolution. Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - absent

Mary Allred                        - yes

                              Jodi Meader                       - yes

                              Jeremy Pickard                  - yes

Marianne Schlabach       - yes

                              Jeremy Gugel                    - yes

                              Denise Chittick                  - absent

Motion carried 5-0.

ESSER III Spending Plan

Superintendent Schneider noted the requirement that ESSER III Funds spending plans and ideas need to be publically discussed.  He noted the various areas in which the funds are planned to be used through June 30, 2023.  A minimum of 20% of the funds, $396,800, is to be spent on Learning Loss recovery.

Mary Allred moved to approve the ESSER III Spending Plan as presented.  Marianne Schlabach seconded the motion.  Motion carried 5-0

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Announcements and Suggestions for Next Agenda

IASB Convention Registration is Open. The dates are November 17-18, 2021 in Des Moines

School Board Candidates are encouraged to take out their paperwork and complete it.  The paperwork is due to Jeff Swartzentruber, Board Secretary on Thursday, September 16, 2021 at 5:00 p.m. at Central Office.  He will file it with Washington County on September 17, 2021.

The next regular Board meeting will be on Monday, August 22, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Will discuss the Facilities packet and are asked to bring it back to the next meeting.

Adjournment

The meeting adjourned at 7:15 p.m.

2020-21 BOARD MINUTES

June 28, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 28, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, and Marianne Schlabach (arrived at 6:18 p.m.).

Board members absent:  Jeremy Pickard, and Marianne Schlabach (until 6:18 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Rachel Kerns, Chuck Banks, Rob Hruby, Amy Shalla, Frank Slabaugh, and Greg Jergens.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 5-0.

WORK SESSION

Recognize Special Guests

Superintendent Schneider introduced the new Building Principals to the Board.  They are Chuck Banks, Mid-Prairie High School Principal; Rob Hruby, Mid-Prairie Middle School Principal; and Greg Jergens Mid-Prairie East Elementary School Principal.  Each principal spoke and provided a bit of professional and personal background.

Marianne Schlabach arrived during this agenda item.

Financial Resources Available for Facilities Plan

Superintendent Schneider introduced Matt Gillaspie of Piper, Sandler & Company.  Matt presented an overview of the financing resources and possibilities that could be available for the various facilities improvements and project as presented by the Facilities Committee just prior to the onset of the COVID pandemic.  This was an educational exercise for the Board.  He covered the 4 different funding sources generally available to school districts in Iowa—cash on hand, Capital Notes, Revenue Bonds and General Obligation Bonds.  He discussed the current General Obligation debt of the District and the Surplus levies over the past three years.  The first call date on the General Obligation bonds occurred on June 1, 2021—these bonds could be refinanced, again, should the Board decide to do this.  He summarized the current Sales Tax Bonds outstanding by the District—these were refinanced in 2019 and come due in 2028 with no early call date provisions.  He discussed the Statutory Debt Limit for the District.  He also shared overviews of possible borrowing steps and sources pertinent to the District.  The Board expressed appreciation for his work with the District as Facilities Plans are processed.

District Annual Report

Agenda item moved to the end of the meeting.

Board Member and Administrator Dialogue

This was tabled to the July meeting.

Board Development and Inservice Activities

Nothing was noted at this meeting.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jodie Meader moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of June 14, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for June 28, 2021;

Open Enrollment Requests

Greg and Lindsey Jergens request Jersey Jergens (Grade 5), attend Mid-Prairie from Iowa Valley Community School District for the 2021-22 School Year;

Brian and Rachel Bartachek request Jordan Bartachek (Grade 8), Quinn Bartachek (Grade 3), and Sarena Bartachek (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Amelia Johnston, High School Special Education Teacher, $40,722.00 per annum;

Fundraising Requests

MPHS Volleyball requests approval to raise funds through the sale of candles from August 16th to September 30th for the purchase of volleyball equipment and paying volunteer assistant coaches;

MPHS Volleyball requests approval to raise funds through the proceeds from the August 2nd to August 6th Volleyball Camp for the purchase of volleyball equipment, Middle School Uniforms, and paying volunteer coaches;

Denise Chittick seconded the consent items.  Motion carried 6-0.

Student Learning

High School Special Education Teacher

Superintendent Schneider and Amy Shalla, Special Education Administrator, discussed the Special Education Teacher needs at the High School and the Middle School.  This results in a proposal for another Full Time Special Education teacher for the High School beginning in the 2021-2022 School Year.  Half of the position may be filled by a person currently in the District. 

Gabrielle Frederick moved to approve an additional full time Special Education Teacher for the High School in the 2021-2022 School Year.  Mary Allred seconded the motion.    Motion carried 6-0.

Second Reading, Board Policy 403.1 – Employee Physical Examinations

Board President Gugel asked if there were any discussion items or questions with respect to Board Policy 403.1—Employee Physical Examinations from the previous meeting.

Gabrielle Frederick moved to pass on Second Reading Board Policy 403.1 Employee Physical Examinations as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Student Handbooks for 2021-2022

Greg Jergens, Principal at East Elementary, Rob Hruby, Principal of the Middle School and Amy Shalla, Principal of the Alternative Learning Center presented their handbooks to the Board.  The combined Elementary Handbook has two changes—page 17 addresses School Lunch Prices as free due to the ongoing Federal program for lunch and breakfast in 2021-2022, and the page 20 where the fever-free time is 24 hours without the aid of medication.  The Middle School Handbook has one change on page 6 with respect to Dress Code—Hats are permitted in 6th to 8th grade.  Alternative Learning Center’s change was to the section Virtual and Hybrid Learning.

Gabrielle Frederick moved to accept the changes to the Handbooks for the Combined Elementary handbook, Middle School handbook, and Alternative Learning Center handbook as presented.  Jodi Meader seconded the motion.    Motion carried 6-0.

2022 IASB Legislative Priorities

Superintendent Schneider introduced the need for the annual discussion of the Legislative Priories list provide by IASB.  This is an introduction to this agenda item for July discussion.  Last year’s document was provided as a resource for the Board as they prepare for the July discussion and process.

Finance

Modular Classroom Agreement

Superintendent Schneider updated the Board on the continuing developments for Modular Classrooms at both Elementary Schools.  He has asked Shive-Hattery and Vesta Modular to work through the issues of placement and logistics of the classrooms at each campus.  No documents have been provided to date. However, it is anticipated that the buildings will be available in mid-July.

Work Session

Completion of Unfinished Work Session Items

District Annual Report

Agenda item moved from the Work Session portion of the meeting.

Kristan Hunter, District Curriculum Leader, shared the District Annual Report and its contents with the Board. She stressed that this was a year where people and ideas came together in the District to provide support, uphold resilience, and encourage kindness.  The Report is a highlight of the key happenings for the year.

Announcements

Administration Retreat will take place in early August.  The Board is invited to be present for Supper on Tuesday, August 3rd at 6:00 p.m. followed by Real Colors training and interactions.  This will take place at the Kirkwood Hotel in Cedar Rapids.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, July 12, 2021, at 6:15 p.m. at the Central Office Community Room, the only scheduled Board Meeting in July.  Agenda items to include: Carl A. Nelson on the recalculating Facilities Cost (Mark is working with them); IASB Legislative Priorities for 2022; and 28E Agreement Amendments with Wellman and Kalona YMCA Buildings.

Adjournment

The meeting adjourned at 7:27 p.m.

June 14, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

June 14, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, and Marianne Schlabach.

Board members absent:  Jeremy Pickard.

Also Present:  Mark Schneider, and Jeff Swartzentruber.  Administrators present were Amy Shalla and Tyler Hotz.

Gabrielle Frederick moved to adopt the agenda as presented except that the hiring of Lisa Keston will be pulled from the Consent Agenda.  Seconded by Mary Allred.  Motion carried 6-0.

WORK SESSION

Recognize Special Guests

The USA Cross Country Coach Association Coach of the Year in the State of Iowa Mark Hostetler, and the Iowa Gatorade Runner of the Year Danielle Hostetler were introduced to and recognized by the School Board.  Activities Director Tyler Hotz presented Danielle with the Runner of the Year Award.  Hotz also presented Mark with his award and provided comments of appreciation.  Mark and Danielle both spoke briefly about their appreciation for the District, the boosters and the fans.  Additionally, Hotz noted the 4 in a row State Championships for Girls Cross Country and 3 in a row State Championships for Girls Track.

Middle School Math Materials Request

Kristan Hunter, District Curriculum Leader; Ashley Bartels, Middle School Math Teacher; and Elsie Spilman Middle School Math Teacher presented on the Proposal for new Middle School Math Curriculum.  They provided information on their vision and background work leading up to the recommendation.  This new curriculum method enhances and extends the current curriculum and teaching that is being used at the Middle School.  The recommendation includes a 5-year access to DESMOS digital platform for 350 students in grades 6-8 for $26,180.00. This breaks down to $74.80 per student over 5 years, or $14.96 per student for one year of access.  The Board asked questions for clarification.

District Facilities Plan

Superintendent Schneider discussed the current Facilities steps being taken.  He discussed the overall plans and needs assessment for the work of the Facilities Committee is continuing to be evaluated.  Schneider has asked Matt Gillaspie of Piper Jaffray to come to the June 28th School Board Meeting to discuss the Bond strategies.  He has also requested a preliminary costing for a number of the Facilities Committee top rated projects as a way forecast the needs of the various additions and renovations.  It is hoped that representatives from Carl A Nelson will be able to attend a School Board Meeting in July or early August.  The Board asked questions for clarification on the project list, recent additions, and options to be considered. 

Board Member and Administrator Dialogue

Amy Shalla reported Summer School at East Elementary and at the ALC is on-going through June.  There will be an additional week of Summer School in the first week of August.  Transportation is being provided for students who have expressed a need.  Summer projects include: replacement of flooring in a number of the elementary school classrooms, replacement of a number of unit ventilators at West Elementary, replacement of the HVAC controls at the Middle School, and painting selected areas in all the buildings.  Schneider then provided an overview of a number of the agenda items on the Business Meeting session.

Board Development and Inservice Activities

Schneider discussed the Principal’s Retreat in the first few days of August to build team within the new Administrative Team.  On Tuesday, August 3rd the Board is invited to join the Principals at the Kirkwood Hotel at 6pm with Supper and then a Work Session.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Marianne Schlabach moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of May 10, 2021 and May 16, 2021;

Finance Report

The Finance Report for June, 2021;

Payment of Bills

The bills as listed for June 14, 2021; and Prepaid Bills;

Open Enrollment Requests

Dosha Vasquez requests Jaelynn Schultz (Kindergarten), attend Mid-Prairie from Pekin Community School District for the 2021-22 School Year;

Devra Stapleton requests Bella Sinn (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Stacy Doehrmann requests Samantha McQuirk (Grade 12), attend Mid-Prairie from Williamsburg Community School District for the 2021-22 School Year;

Clint and Niki Miller request Hadley Miller (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2021-22 School Year;

Lynda Halteman requests Elyse Halteman (Grade 3), Chasya Halteman (Grade 4), Jamila Halteman (Grade 6) and Kalea Halteman (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2021-22 School Year;

Personnel Items

Contract issued to Julie Cole, Bus Driver, $24.13 per hour;

Contract issued to Roy Beachy, Bus Driver, $23.63 per hour;

Contract issued to Billy Matiyabo, Bus Driver, $25.13 per hour;

Contract issued to Cassidy Rourke, Middle School Softball Coach, $1,827 per season;

Contract issued to Taylor Weber, 0.5 FTE Middle School TLC Interventionist, $26,451 per annum;

Contract issued to Frank Slabaugh, 0.5 FTE Middle School TLC Learning Design Leader, $32,685 per annum;

Contract issued to Hallie Whitten, East Elementary Second Grade Teacher, $39,365 per annum;

Contract issued to Kelsey Stumpf, West Elementary Fourth Grade Teacher, $39,365 per annum;

Contract issued to Emily Pennington, East and West Elementary TLC Math Interventionist, $67,104 per annum;

Contract issued to Kristan Hunter, 0.5 FTE Early Childhood Facilitator, $35,220 per annum;

Contract issued to Kristan Hunter, 0.5 FTE District Curriculum Director, $35,220 per annum;

Contract issued to Olivia Tucker, Middle School Fifth Grade Teacher, $39,365 per annum;

Contract issued to Lori Simon, East and West Elementary TLC Technology Education Teacher, $52,645 per annum;

Contract issued to Wendy Puteney, Middle School Spanish Teacher, $69,570 per annum;

Contract issued to Carmen Fernau, East Elementary Nurse, $40,722 per annum;

Resignation of Fabiola Hernandez, Middle School Spanish Teacher, $43,267 per annum, effective end of 2020-2021 School Year;

Resignation of Deb Carlson, HS Math Teacher, $56,012 per annum, effective end of 2020-2021 School Year;

Resignation of Jaclyn Greiner, HS Nurse, $45,581 per annum, effective end of 2020-2021 School Year;

Resignation of Hannah Halstead, Fourth Grade Teacher, $38,906 per annum, effective end of 2020-2021 School Year;

Resignation of Wendy Klostermann, Bus Driver, $23.16 per hour, effective end of 2020-2021 School Year;

Resignation of Rachel Sather, West Elementary Paraprofessional, $13.76 per hour, effective end of 2020-2021 School Year;

Resignation of Erin Campbell, West Elementary Paraprofessional, $13.76 per hour, effective end of 2020-2021 School Year;

Resignation of Kyla Schneider, East Elementary Paraprofessional, $13.79 per hour, effective end of 2020-2021 School Year;

Resignation of Julie Cole, High School Paraprofessional, $15.50 per hour, effective end of 2020-2021 School Year;

Resignation of Stephen Bender, Middle School Girls Basketball Coach, $3,169 per annum, effective end of 2020-2021 School Year;

Resignation of Aaron Coghlan, Assistant Varsity Football Coach, $3,130 per annum, effective end of 2020-2021 School Year;

Resignation of Aaron Coghlan, Middle School Boys Track Coach, $2,267 per annum, effective end of 2020-2021 School Year;

Fundraising Requests – None presented at this time;

2021-2022 Cooperative Agreements with Clear Creek Amana Community School District

The four existing and on-going 28E Agreements for shared with Clear Creek Amana Community Schools are:  Human Resource Coordinator—hired by Mid-Prairie; Social Worker—hired by Mid-Prairie; Building and Grounds and Grounds Director –hired by Clear Creek Amana; and Curriculum Director—hired by Clear Creek Amana.  These agreements will continue into the 2021-2022 Fiscal Year;

Power School Agreement

Approval of the Licensing Agreement with Power School for the 2021-2022 Fiscal Year. 

Gabrielle Frederick seconded the consent items.  Motion carried 6-0.

Hiring of Lisa Kesten

Superintendent Schneider explained that Kesten is his daughter and noted the potential conflict of interest.  He discussed the situation with Jeremy Gugel before she applied.  He stayed out of the interview and hiring recommendation. Amy Shalla noted the qualifications of Kesten and their recommendation to hire her.  The hiring bonus incentive to be discussed later is not recommended by Schneider for Kesten.

Denise Chittick moved to approve that a contract be issued to Lisa Kesten, West Elementary Special Education Teacher, $45,812 per annum.  Mary Allred seconded the motion.  Approved 6-0.

Student Learning

Middle School Math Materials Request

Superintendent Schneider recapped the recommendation for Math Materials from the Work Session.  Gabrielle Frederick moved to approve the Math Curriculum request to purchase a 5-year access to DESMOS digital platform for 350 students at a cost of $26,180.00.  Jodi Meader seconded the motion.    Motion carried 6-0.

New Principal Contracts

Superintendent Schneider reported that our past practice has been to offer Principal Contracts that begin annually on August 1st and end on July 31st.  He is proposing to move the 3 new Principal contracts to a July 1st to June 30th annual cycle.  This is recommended in order to match the practice of other Districts in Iowa and prevent a gap in income and benefits of one month.  Existing Administrator Contracts will remain on the August 1st cycle. The contracts will be reissued with the new dates.  It was deemed no motion was required for this change. This is only a reporting item.

Incentive for Hiring Teachers in the DE Identified Shortage Areas

Superintendent Schneider shared a listing of the 17 content areas that are defined as hard to fill teaching positions.  Many of the District’s open positions in this area have had none or at most one applicant.  The Washington District recently instituted this type of bonus for the 2021-2022 school year.  He requested the Board consider a hiring bonus of $5,000 to be paid to teachers in these identified categories. This would be similar to what other Districts are doing for these types of positions.  Further, it would be recommended that hiring bonus be paid half in the first check of the first year and the second half of the bonus in the first check of the second year the teacher is under contract.  This would be a longer term change of Board Policy where the amount within the policy would or could be set by the Board each year.  The Board discussed the inclusion of the elementary special education teacher in the bonus, especially in light of Schneider’s recommendation to not include this position.

Gabrielle Frederick moved to approve a signing bonus for teachers in shortage areas as identified by the Iowa Department of Education and that the bonus be given to any teacher hired for the 2021-22 school that fits the criteria except for the elementary special education teacher hired tonight.  The amount of the signing bonus shall be $5,000.00 with half paid on September 25, 2021 and the second half being paid on September 25, 2022 if the teacher is still an employee of the district on that date.  There was no second to the motion.    Motion died for lack of a second.

Denise Chittick moved to approve a signing bonus for teachers in shortage areas as identified by the Iowa Department of Education and that the bonus be given to any teacher hired for the 2021-22 school that fits the criteria.  The amount of the signing bonus shall be $5,000.00 with half paid on September 25, 2021 and the second half being paid on September 25, 2022 if the teacher is still an employee of the district on that date.  Mary Allred seconded the motion.    Motion did not carry as the vote was a tie 3-3.  Gabrielle Frederick, Marianne Schlabach, and Jeremy Gugel voted against.

The Board discussed the reasons for the bonus and the inclusion or not of Keston’s position as eligible for the bonus.  The Board affirmed Mark’s transparency in this agenda item.  The policy would new and ongoing if approved as compared to if the policy had already been in place.

Gabrielle Frederick moved to approve a signing bonus for teachers in shortage areas as identified by the Iowa Department of Education and that the bonus be given to any teacher hired for the 2021-22 school that fits the criteria.  The amount of the signing bonus shall be $5,000.00 with half paid on September 25, 2021 and the second half being paid on September 25, 2022 if the teacher is still an employee of the district on that date.  Chittick seconded the motion.  Motion carried 6-0.

Board Policy 403.1 – Employee Physical Examinations

Superintendent Schneider recommends that the policy be changed to remove the content “and that the employee did not test positive for tuberculosis”.  In the past few years, there has been a very low supplies of tuberculosis testing kits that has resulted in the various physicians who perform the pre-employment physicals not providing this service.  It does not look like this situation will be resolved anytime soon. The attending physician will make their determination and recommendation as to whether the employee is fit to perform their duties.

Jodi Meader moved to pass on First Reading Board Policy 403.1 Employee Physical Examinations as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Student Handbooks

Student Handbooks for East Elementary, West Elementary, and the Middle School are under consideration. This was tabled as there were none presented for this meeting.

Finance

Modular Classrooms

Superintendent Schneider noted that we are still waiting on the agreement with Vesta Modular.  Shive-Hattery is continuing to work with Vesta Modular on the placement of the classrooms.  Schneider noted that he has asked for a leasing agreement.  The Board asked questions for clarification on timing.

Superintendent Compensation

Board President Jeremy Gugel drew the Board’s attention to the schedule for Superintendent Schneider’s pay package for the upcoming year.  Current salary is $172,995 with a total package of $223,859.  It is recommended that the Superintendent’s compensation package be increased by 2.90%, which is the same as all other District Staff for the 2021-2022 School year. This would raise his salary to $178,390 and total package to $230,352.  The Board expressed appreciation to Schneider and acknowledged how busy this next school year will be with new administrative staff.

Denise Chittick moved to approve the Superintendent Compensation Package to $230,352, a 2.90% increase for the 2021-2022 School Year as recommended.  Mary Allred seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, June 28, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: The District Annual Report, the modular classroom agreement, Second Reading of Board Policy 403.1, Student Handbook changes, and introduction of the new principals.

Adjournment

The meeting adjourned at 7:42 p.m.

May 16, 2021 SPECIAL MEETING

Mid-Prairie Community School District             

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 16, 2021 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jodi Meader.

Staff Present:  Superintendent Mark Schneider, Jeff Swartzentruber.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

District Mask Policy Considering New Iowa Department of Public Health Guidance

Jeremy Gugel introduced the situation and turned it over Superintendent Schneider discussed the changed guidance by the Iowa Department of Public Health on Friday, May 14, 2021 that was released late afternoon.  IDPH recommendation that masks for students are at the discretion of the parents.  Quarantine rules are changed to students exposed are no longer required to be quarantined.  If a student is sick and tests positive for COVID, they would be required to quarantined.  Transportation masks are still effect.  Further research is needed to understand the impact this has on transportation of students each day.  The Board asked questions about the impact of the change to current Board Policy.  Board members discussed the implications with two and a half weeks left of school.

Jeremy moved to remove the current mask policy.  Mary Allred seconded the motion.

Motion Carried 5-1. Gabrielle Frederick dissented.

Adjournment

The meeting adjourned at 6:21 p.m.

May 10, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 10, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  Jodi Meader.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 6-0.

WORK SESSION

Fund for Academic Excellence Presentation

This agenda item is tabled until the Fall of 2021.

East Elementary Presentations

Robin Foster, Principal at East Elementary provided a presentation to the Board.  She focused on learning, particularly Title I and Reading Recovery stats as well as proficiencies in Kindergarten and Grade 1.  She is looking forward to bridging the learning opportunities between East and West in the coming School Year.  She would like to see Alternative Kindergarten Program promoted.  Summer School will be for Kindergarten to Grade 4 this year with 4 weeks in June and 2 weeks in August.  There are over 60 students signed up for Summer School.  The Board expressed appreciation for the information and approaches being taken.

Board Member and Administrator Dialogue

Superintendent Schneider and Business Manager Swartzentruber discussed the modular classrooms.  Given some of the early cost data, there is a recommendation to reserve 2 of the used units that are currently at Linn-Mar until the first part of June.  A recommendation will be made at the June meeting as to approach to be taken.  The Board gave guidance to move forward with the approval of recommendation at the June meeting.

Business Manager Swartzentruber discussed the receipt of Election paperwork from the Washington County Auditor’s office for the November election.  He will work on this in the next couple of weeks.

Business Manager Swartzentruber thanked Hills Bank for the Classroom Cash contribution of $4,389.33.

High School Principal Strickland again discussed the HS Graduation to be held indoors with 8 guests per graduate allows, and additionally, siblings may attend and not be counted as one of the 8 guests.  The attendance numbers seemed to be the greatest concern.  The Board asked clarifying questions.

Amy Shalla, Special Education Administrator, introduced the Special Education Service Delivery Plan and defined a number of the terms and concepts for the Board.  Every 5 years the District is required to evaluate the caseload documentation and matrix.  The last review was in 2009.  This discussion was continued during the Business Meeting.

Board Development and Inservice Activities

Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

A parent shared appreciation for the opportunity to open enroll their special education student into Mid-Prairie.  She told her story of their family’s experience and thanked the School Board for the atmosphere of compassion that they have fostered.

A parent discussed the current lighting for the Softball Field is inadequate according to state standards.  It is rumored that Softball may be required to raise the funds to replace these lights.  She pointed out that Baseball received the funds in April of 2014 with support from the Athletic Boosters.  It was noted that Tyler Hotz, Activities Director, did bring this issue to the attention of the Board as one of the priorities at the end of the Facilities Priorities process.  This will be evaluated.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 24, 2021 and May 4, 2021;

Finance Report

The Finance Report for April 2021;

Payment of Bills

The bills as listed for May 10, 2921 and Prepaid Bills;

Open Enrollment Requests

Megan Libe requests Noelle Star (Grade 6), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Nikole Eichelberger requests Luke Eichelberger (Grade 1), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Alexis Osborn requests Nova Osborn (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Krystal McFadden requests Oliver McFadden (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

OUT – None submitted;

Personnel Items

Contract issued to Stacy Jack, High School English Teacher Half-time, $19,683 per annum;

Contract issued to Melanie Steinhart, Middle School English Language Arts Teacher, $39,365 per annum;

Contract issued to Keary McHugh-Onken, HSAP Supervising and Enrichment Teacher, $25.55 per hour;

Contract issued to Rebecca Becker, High School Assistant Volleyball Coach, $4,138 per season;

Contract issued to Melissa Rediger, High School National Honor Society Sponsor, $900 per annum;

Contract issued to Pete Cavanagh, High School Student Council Leader, $600 per annum;

Resignation of Marian Marley, High School National Honor Society Sponsor, $972 per annum, effective end of 2020-21 School Year;

Resignation of Chelsee Ronan, East Elementary Special Education Teacher, $42,931 per annum, effective end of 2020-21 School Year;

Resignation of Shaina Gearhart, TLC Learning Design Leader, $63,372 per annum, effective end of 2020-21 School Year;

Resignation of Jennifer Gillam, West Elementary Paraprofessional, $13.76 per hour, effective end of 2020-21 School Year;

Resignation of Marian Marley, High School National Honor Society Sponsor, $972 per annum, effective end of 2020-21 School Year;

Resignation of Sarah Idhe, Middle School Volleyball Coach, $2,183 per annum, effective end of 2020-21 School Year;

Fundraising Requests

Boys Basketball requests approval to raise funds through Donations from local businesses as sponsors for the basketball camp to be held June 14th- 17th  for purchase of coaches/players gear, equipment, Kansas City Trip expenses, and volunteer coaches payments;

Mid-Prairie Strength and Conditioning requests approval to raise funds through sales of clothing using Elite Sports for the month of May to raise funds for Weight Room equipment and supplies;

MPHS Graduating Seniors Class of 2020-2021

Joseph William Allred                     Vinnie Michael Bowlin                    Sidney Rae Davis

Kaysen Joel Dempsey                     Olivia Joan Duwa                             Sade Mae Frantz

Caleb James Garrels                        Clarke Brink Latcham                      Hannah Anne Miller

Efrosyniya Rusalina Raef Connor Dayton Shalla                     Hallie Joy Shappell

Aaron Luke Slaubaugh                    Emily Lynn Swartzentruber            Logan Jacob Truitt

Laela Nykole Waddell                     Reaghan Kaylee Aggson                 Lucas Aaron Bontrager

Caitlyn Jean Busch                           Kristina Raelynne Gerst                  Phelan Rose Hostetler

Eryk Elias Hovde               Nicholas Edward Kofron                Myah Patricia Lugar

Benjamin Ryan Meader                  Alexis Deanna Miller                       Collin James Nickell

Paige Elisabeth Peiffer                   Kayden Joseph Reinier                    Levi Adam Schnoebelen

Macey Moore Smith                       Steven James Stone                        Yassin F Ahmed

Morgan Elise Brunk                         Stanley Ray Butterbaugh Chelsea Rebecca Craigmile

Jesi Marie Donaldson                     Timothy Justin Farrier                     Gavin William Frascht

Emily Elizabeth Marner                  Billy Bilombele Matiyabo               Dominic Jo McCain

Jenna Nicole Miller                         Tobin Joshua Miller                         Elisabeth Janelle Sansen

Jacob Christopher Swartzendruber                                                          Joshua Samuel Wallington

Luke William Albright                      Tori Lynn Boyse                               Keagan Joshua Allen Brady

Jackson Hayes Cornwell                 Kelby Blake Gingerich                     Cade Autsin Thomas Groenewold

Kyra Alison Helmuth                        Karsen Elizabeth Jehle                    Josh Michael Leonard

Madelyn Joyce Linnell                    Sarah Christine Meader                  Rhiannon Rose Panknen

Aidan James Dale Rath                   Colby Elizabeth Rourke                  Jennifer Sanchez

Ethan Russel Sweeting                   Wyatt Allen Taylor                          Caleb Leroy Thomas

Ethan Charles Trimpe                     Luke James Boyse                           Damien Tashon Davenport

Madison Avery Edgington              Zeus Carter Fugate                          Keegan Joe Gingerich

Abbigail Joy Hicks                            Michael James Kelly                        Nasya Moon Leaton

Gibson James Lowenberg              Elizabeth Fern Meader                   Natali Jo Miller

Nathan Craig Quinby                      Nick Duane Slabaugh                      Emma Ann Slaubaugh

Amber Lindsey Swart                      Cooper Ryan Thomas

MP-HSAP Graduating Seniors Class of 2020-2021

Abigail Vakulich                                Ana Jo Fleming                                 Angela Naomi Shores

Cara Michaela Leichty                    Catherine Marie Hentrich              Cecil “CJ” James Rauch

Chase Lynn Miller                            Elizabeth Kyra-Ann Sands               Ella Sue Cadena

Gabe Christian Brase                      Grant Woods Kirkpatrick Isaiah Haveman

Jillian Hope Owen                            Kathryn Elaine Schwartz                 Katrina Peace Curtiss

Keaton Lynn Graber                        Kezia Schwartz                                 Kristiana (Triana) JeAn Tu

Lauren Michelle Winborn              Magnolia Mae Graber                    Mckenna Grace Miller

Zach James Brase                            Zebidah (Zebi) W Kimani

 

MP-ALC Graduating Seniors Class of 2020-2021

Gabe Kauffman                                Dusty Knepp                                      Brianna Myers

Mason Wagg                                    Ethan White

Mary Allred seconded the consent items.  Motion carried 6-0.

Student Learning

High School Principal

Superintendent Schneider discussed the interview process for the open High School Principal Position.   He also provided some background on the candidate of choice.  He recommends the hire of Chuck Banks for the High School Principal position effective August 1, 2021 for the 2021-2022 School Year.  The starting salary will be $125,000 with a total package with benefits of $171,363.

Denise Chittick moved to approve the hire of Chuck Banks at a salary of $125,000 annually and additional benefits with a start date of August 1, 2021 subject to the completion of acceptable background checks.  Mary Allred seconded the motion.    Motion carried 6-0.

High School Graduation

Principal Jay Strickland discussed the logistics of the 2021 High School Graduation.  As noted in the Work Session, it is recommended that the graduation ceremony be moved back indoors and that 8 guests plus siblings be allowed for each graduate.  A letter will be sent to the graduates’ families.  It was clarified that all other events stay as stated in policy at 4 tickets.  The masks policy will be uses as the Friday absence percentage immediately prior to graduation.  There were questions and discussion about the number being set at 8 per graduate.  The event will be live streamed.

Mary Allred moved to approve the plan for the 2021 graduation ceremony to have unlimited guests and siblings for each graduate.  Mary Allred seconded the motion.    Motion carried 5-1 with Gabrielle Frederick dissenting.

Jeremy Pickard left the meeting at 7:25 p.m.

Student Handbooks for 2021-22

Principal Jay Strickland shared the five proposed changes to the High School Student Handbook.  He discussed the reasons for these changes and asked for questions of Board members. 

Gabrielle Frederick moved to accept the 2021-2022 High School Handbook changes as presented.  Mary Allred seconded the motion.    Motion carried 5-0.

Jeremy Pickard returned to the meeting at 7:35 p.m.

Special Education Service Delivery Plan

Special Education Administrator Amy Shalla finished her thoughts on the Special Education Service Delivery Plan picking up from where she stopped during the Work Session.  She shared the student counts by Level and by Building.  In addition, there are students in the Beyond Program that normally would have graduated, as well as, a higher number of IEPs within the Preschool Program.  The District uses the VITAL and RISE programs at two community colleges for a smaller number of IEP students who are working on college courses.  There are other programs and options in use also.  The Board asked questions about details of the various programs. 

Marianne Schlabach moved to approve the Special Education Service Delivery Plan as presented.  Denise Chittick seconded the motion.    Motion carried 6-0.

Finance

Washington County Riverboat Foundation Grant Application

Superintendent Schneider presented the WCRF Grant Application resolution and summarized the grant.  The following grant is presented for consideration and approval prior to the June 6, 2021, deadline.

  1. Mid-Prairie Auditorium – Grant Request of $2,000,000 on an estimated Total Project Cost of $10,365,635,00

The Board reviewed the request and asked questions about the timing elements of the project.

Jeremy Pickard moved to approve Resolution 051021 for the Washington County Riverboat Foundation Grant Application.  Mary Allred seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - absent

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 6-0.

School Fees for 2021-22

Superintendent Schneider reviewed the proposed School Fees components for the 2021-2022 School Year.  No changes are recommended for the 2021-2022 School Year from the 2020-2021 School Year.  It is recommended that no Book Fees be collected again.  There are no changes to the lunch prices due to the Federal Government continuing the Free Lunch Program through the 2021-2022 School Year. 

Jeremy Pickard moved to approve 2021-2022 School Fees as presented.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

Salaries for Principals, Directors, HSAP and Central Office Staff, Assistant AD and Middle School Dean of Students

Superintendent Schneider recommends a 2.9% package increase for Principals, Directors, Central Office Staff and Assistant AD and Middle School Dean for the 2021-2022 School Year.  This is consistent with the 2.9% package approval for Teachers and Support Staff passed at an earlier School Board Meeting.  HSAP Administrative Staff and Hourly Teaching Staff raises differ from the 2.9% increase proposal due to various circumstances.  These one-time increases and the various related situations were presented and discussed by Schneider with the School Board. 

Jeremy Pickard moved to approve the District Administrators/Directors and Central Office Staff wage and package increases of 2.9%, and HSAP Administrative and Teaching Staff increases with one-time bumps all for Fiscal Year 2021-2022 as presented.  Denise Chittick seconded the motion.  Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, June 14, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: District Annual Report, Middle School Presentation, Facilities Planning Committee, COVID Planning, Superintendent Wages for 2021-2022.

Adjournment

The meeting adjourned at 7:50 p.m.

 

May 4, 2021 SPECIAL MEETING

Mid-Prairie Community School District        

 Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

May 4, 2021 – 7:00 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Staff Present:  Superintendent Mark Schneider, Secretary Cindy Malichky.

Jeremy Pickard moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

Closed Session pursuant to Iowa Code 21.5 (i)

Gabrielle Frederick moved to adjourn to closed session to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(1)(i), Code of Iowa.  Seconded by Jodi Meader.

Roll call vote:     Gabrielle Frederick           - yes

                           Mary Allred                       - yes

                          Jodi Meader                      - yes

                          Jeremy Pickard                 - yes

                          Marianne Schlabach         - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 7-0.

The Board entered Closed Session at 7:02 p.m.

The Board exited Closed Session at 7:52 p.m.

Adjournment

The meeting adjourned at 7:52 p.m.

April 26, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 26, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, and Jeremy Pickard (arrived at6:17p.m.).

Board members absent:  Marianne Schlabach, and Jeremy Pickard (arrived at 6:17p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Jodi Meader moved to adopt the agenda as presented with one change to the Consent Agenda, the addition of recommendation to hire Frank Slabaugh as half-Virtual Academy Coach.  Seconded by Gabrielle Frederick.  Motion carried 5-0.

Jeremy Pickard arrived at 6:17p.m.

WORK SESSION

West Elementary Presentation

Principal Bill Poock presented an update on happenings and needs at West Elementary.  He provided some data points from FAST reading assessments and STAR math assessments.  He then shared some comments and highlights from Teachers about what they appreciated about Mid-Prairie West Elementary this School Year.  The Board asked questions on the data points.  The Board affirmed the West Elementary Staff and Students for the hard work and the positive measurable results.

Early Childhood Facilitator

Principal Poock proposed the addition of a half-time Early Childhood Facilitator position to advance and improve the Preschool programming at Mid-Prairie.  This would expand a current program paid for by TLC Funds.  As the Preschool program grows, there is a need for additional leadership capabilities, yet we are not large enough for a full-time position.  He outlined the activities that would be involved with this expanded position.  This position would paid for out of ESSER funds over the next two school years.  The other half of this position will continue to teach Preschool.  The Board asked questions to clarify numbers of students enrolled for next year and funding.

Third Grade Teacher Proposal – This was tabled to the Business Meeting agenda item.

Board Member and Administrator Dialogue

Graduation Report

Principal Strickland shared that graduation will be moved back indoors due to unpredictability of the weather earlier in the year.  The hope is that there might be more guests allowed at the ceremony than were allowed at last year’s graduation.  Four guests were allowed last year.  The thought is that eight guests and siblings would be the goal for participation.  Strickland is asking for a Board decision at the next meeting in order to send the letter to families in a timely fashion.  The Board asked some initial questions about graduation to clarify intent and possible potential issues.

Announcements and Suggestions for Next Agenda

Superintendent announced the CDC guidelines for masks required for conveyances—School vehicles.  An email will be sent out to families tomorrow to explain this requirement and that masks will be required going forward.  The Board affirmed this approach.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of April 12, 2021 meeting and the April 20, 2021 Special Meeting;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for April 26, 2021;

Open Enrollment Requests

Mary Wetzel requests Anthony Wetzel (Grade 7), attend Mid-Prairie from Muscatine Community School District for the 2020-21 School Year;

Autumn Lose requests Thomas Bryant (Prekindergarten Age 3), attend Mid-Prairie from Washington Community School District for the 2020-21 School Year;

Megan Libe requests Noelle Star (Grade 7), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Skyler Cooper requests Jayceon Buck (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Derek and Abbie Yoder request Gabrielle Yoder (Grade 4) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Contract Issued to Frank Slabaugh, Virtual Academy Principal half-time and TLC Learning Design Coach half-time for the 2021-2022 School Year; $85,000 per annum effective August 1, 2021;

Volunteer Coach Positions for Spring Sports to include:

Byron Yoder, Boys Soccer Assistant Coach

Sofia Adams, Boys Soccer Assistant Coach

Josh Moore, Girls Soccer Assistant Coach; Up to $500 from Resale Funds

Resignations – None submitted;

Fundraising Requests – None submitted;

Grant Wood AEA Mentoring and Induction Consortium Agreement for the 2021-2022 School Year.

Gabrielle Frederick seconded the consent items.  Motion carried 6-0.

Student Learning

Early Childhood Facilitator

President Jeremy Gugel and Superintendent Schneider asked if there were any questions from the presentation made during the Work Session.

Jeremy Pickard moved to approve the creation of a half-time Early Childhood Facilitator Position beginning in the 2021-2022 School Year to be funded by ESSER Funds for the next 2 School Years.  Mary Allred seconded the motion.    Motion carried 6-0.

Third Grade Teacher Proposal

Superintendent Schneider and Principal Foster proposed the addition of a 6th Third Grade Teacher for 2021-2022 School Year.  This will make the class sizes smaller, will facilitate additional learning, and provide for additional spacing of students.  This would also entail either the purchase or rental of a modular classroom to be placed on the Grounds of West Elementary.  This would house the Music Classroom and make room for the Alternative Kindergarten Classroom as the Third Grade Classroom would assume the space currently used by Alternative Kindergarten Classroom.  Heather Hershberger, Elementary School Music Teacher, discussed the need for the additional music specials class space at both Elementary Schools.  East Elementary has been having these space issues for the past 3-plus School Years.  Principal Foster provided some additional information on classroom sizes 24 feet by 40 feet, the other would be 28 feet by 68 feet and their individual floor plans.  The square footages of the individual classrooms to be used would be pretty equal.  The modular classroom would intend to be paid for with ESSER/COVID Funds.  The Board asked the Administration to gather some additional data on the modular classrooms under the understanding that these classrooms would be strongly considered and acted upon at a future meeting with more complete data available.

Denise Chittick moved to approve an additional 3rd Grade Teacher for the 2021-2022 School Year making 6 sections in 3rd Grade to be paid by ESSER Funds for the next two school years.  Mary Allred seconded the motion.    Motion carried 6-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, May 10, 2021, at 6:15 p.m. at the Central Office Community Room.  This is the only schedule School Board Meeting in May.   Agenda items to include: HS Graduation action, and East Elementary Presentation.  There most likely would be a special Board Meeting to propose the recommended hire of a High School Principal

Adjournment

The meeting adjourned at 7:26p.m.

 

April 20, 2021 SPECIAL MEETING

Mid-Prairie Community School District 

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

April 20, 2021 – 6:30 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present Mary Allred, Denise Chittick, Jeremy Gugel, and Marianne Schlabach.

Board members absent:  Gabrielle Frederick, Jodi Meader, and Jeremy Pickard.

Staff Present:  Superintendent Mark Schneider, Business Manager/Board Secretary Jeff Swartzentruber

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 4-0.

Finance/Student Learning

MPEA Compensation Agreement for 2021-2022

Superintendent Schneider shared that the IBB agreed to propose a total package increase for the 2021-2022 School Year of 2.90%.  It is above the new money percentage signed by the governor in March of 2021.  The 2.9% is near the State school district average settlements for 2021-2022.  The MPEA and MPESSA Associations ratified the proposal on April 16, 2021.  It is recommended that the School Board also consider ratification of the 2.9% package increase.  Additionally, there were two minor changes, one for pay rate for Bus Maintenance Wages and one for an additional $0.05 per hour for Nutrition Staff.  Finally, Superintendent Schneider is recommending a $100 incentive for Contracts and Work Agreements to be turned in within 10 days of distribution.  The payment would be paid in the November 25, 2021 payroll with the eligible employees also required to be employed on November 15, 2021 with the District.  The incentive would be paid for out of COVID ESSER III Funds from the Federal Government. 

Denise Chittick moved to approve 2021-2022 Compensation Agreement for Teachers and Classified Staff that includes a 2.9% overall package increase as presented.  Mary Allred seconded the motion.    Motion carried 4-0.

Adjournment

The meeting adjourned at 6:50 p.m.

 

April 12, 2021

 

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School Gymnasium, Wellman, IA  52356

April 12, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

WORK SESSION

High School Boys Varsity Basketball Trip to Kansas City

Varsity Basketball Coach Daren Lambert opened the discussion by providing a handout.  Varsity Boys Basketball seeks approval from the Board to participate in a boys’ basketball event called “The 12 Courts of Christmas” to be played December 22nd in Kansas City Missouri at the Hy-Vee Arena.  The costs of approximately $2,500 would be covered by fundraising to Boys Basketball Resale—they planned to start by asking for donations.  The Board asked clarifying questions of Lambert and Hotz. 

Update on Principal Searches

Superintendent Schneider provided an update on the search process for the Elementary School Principal and High School Principal Positions.  Elementary School Principal: Interviews were conducted, Thursday, April 8, 2021 and finalist interviews were conducted on April 10, 2021.  An offer has been extended pending School Board approval to Greg Jergens.  This has been added to the Consent Agenda Items in the Business Session.  High School Principal: Applications are still being accepted through April 15, 2021.  The interview teams are being selected.  The initial interview team meeting will be April 19th with interviews scheduled for April 26th.

Board Member and Administrator Dialogue

Bill Poock presented on the Preschool Program to the Board.  Mid-Prairie Preschool has 3 teachers serving 3 and 4 year olds.  There is one Alternative Kindergarten Teacher and six Paraprofessionals who also work in the program.  Current students served are 14 3 year olds and 73 4 year old students.  There are also 12 Alternative Kindergarten.  99 total students are enrolled in the program for this school year.  The enrollment push is underway and will continue to for the next two weeks.  The curriculum used is Creative Curriculum along with other curriculum developed by the teachers within their PLC Team.  The focus is preparing students for Kindergarten for each age group.  He discussed the Gold Objectives and Assessments as required by the State of Iowa.  He provided some of the Literacy objectives as examples for the Board along with observation tools that are used by teachers.  The Board expressed appreciation for the comprehensiveness of the program and how it prepares students for Kindergarten and beyond. 

Board Development and Inservice Activities

Nothing to add at this time.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

Parents addressed the Board to express thanks for the work of the Board, then spoke in favor of removal of the mask policy currently in place for a number of reasons for the remainder of the current school year.  Additional concerns expressed included:  Concerns about the contact tracing and quarantine of students—how many students who were quarantined were then diagnosed with COVID-19?  Is there a way to bend the rules and make masks optional within the school setting?  Has there been consideration of the ISASP testing results because of the mask requirements—a recognition of the importance of the tests?  Mental health issues related to masking were noted.  The public forum ended at 7:37p.m. with the Public Hearings interspersed during this time at 7:15 pm. And 7:20 p.m. as noted below in the Finance Section.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 22, 2021;

Finance Report

The Finance Report for March 2021;

Payment of Bills

The bills as listed for April 12, 2021; Prepaid Bills; and Hills Bank ACH Transactions for March 2021;

Open Enrollment Requests

Laura Whitehall requests Hank Whitehall (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Zach Williams and Skyler Winter request Dexter Williams (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2021-22 School Year;

Matt and Sarah Stoutner request Quinn Stoutner (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Andy and Deanne Townsend request Adin Townsend (Grade 3), Ahna Townsend (Grade 7), Andrew Townsend (Grade 11), Anthony Townsend (Grade 1), and Ashton Townsend (Grade 6), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Michaela Tinnes requests Milo Tinnes (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Keota Community School District for the 2021-22 School Year;

Lincoln Cobb requests Graecyn Cobb (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2021-22 School Year;

Tyler and Staci Friese request Carson Friese (Kindergarten) attend Keota Community School District from Mid-Prairie;

Personnel Items

Contract issued to Greg Jergens, East Elementary Principal, $95,000 per annum to be begin August 1, 2021—this was added to the Consent Agenda by Superintendent Schneider;

Contract issued to Adrianna Pacha, High School English Teacher, $38,906 per annum to be updated to 2021-2022 rate at IBB settlement;

Contract issued to Mikayla Ulin, Middle School Art Teacher, $38,906 per annum to be updated to 2021-2022 rate at IBB settlement;

Contract issued to Jamie Clark, 7th Grade Girls Assistant Track Coach, $1,499.25 per season;

Contract issued to Aaron Fleming, 8th Grade Girls Assistant Track Coach, $2263.87 per season;

Resignation of Haley LeGrande, HS Special Education Teacher, $38,906 per annum, effective end of 2020-2021 Contract Year;

Resignation of Kara Beatty, HS Special Education Teacher, $42,275 per annum, effective end of 2020-2021 Contract Year;

Resignation of Jay Strickland, HS Principal, $121,980 per annum, effective end of 2020-2021 Contract Year;

Resignation of Gerry Beeler, Bus Driver, $25.69 per hour, effective April 23, 2021;

Fundraising Requests

Mid-Prairie Baseball requests approval to raise funds by conducting a youth baseball camp between May 7th and May 14th for the purchase of equipment, supplies, and coaches apparel;

Home School Assistance Program Roots and Shoots group requests approval to raise funds with free will donations through the Spring Annual Flower Fundraiser, Fall Mum Fundraiser and other related activities involving plants and growing between April of 2021 to April of 2022 for sustainability of greenhouse activities to provide growing and learning opportunities for Home School students and families;

Class of 2023 requests approval to raise funds during the Grand March on April 24th by freewill donation for Prom expenses for Spring of 2022.

Mary Allred seconded the motion.  Motion carried 7-0.

Student Learning

High School Boys Varsity Basketball Trip to Kansas City

Superintendent Schneider and Board President Gugel asked if there were any questions from the Work Session. 

Jeremy Pickard moved to approve the Boys Basketball participation in the event on December 22, 2021 to Kansas City Missouri.  Mary Allred seconded the motion.    Motion carried 7-0.

District Mask Policy

President Gugel opened the Board discussion by asking for comments.  Board members discussed the current rule/policy and approach, as well as the current situation and data within the District.  One of the largest issues is the necessity to quarantine if the Washington County Health Department Guidelines are followed.  There were opinions expressed in favor of making masks optional—noting that students and staff are out and about the community without masks.  Recognition that the no matter what decision is made, there are those in the community who will not be pleased.  The original decision to implement the mask policy was not made in fear, but to assure that students could stay in school.

Marianne Schlabach moved to leave the current District Mask Policy in place for the remainder of the 2020-2021 School Year.  Gabrielle Frederick Seconded the motion.  Motion failed 3-4 with Jeremy Pickard, Mary Allred, Jodi Meader, and Jeremy Gugel voting against the motion.

Mary Allred moved to make masks optional and return to mandatory masks for a building when the building positive COVID sickness rate is 2.5% on a 7 day rolling average basis.  Jodi Meader seconded the motion.  Motion failed 3-4 with Marianne Schlabach, Jeremy Pickard, Gabrielle Frederick, and Denise Chittick voting against the motion.

Jeremy Pickard moved to make masks highly recommended for students and staff at East Elementary, West Elementary, Mid-Prairie Middle School and the Home School Education Center and return to mandatory masks by building if the 7-day rolling average in a building is 3% or higher of COVID Positive, COVID Quarantined, and Other Illness as counted among students beginning April 26, 2021.  Denise Chittick seconded the motion.  Motion Carried 4-3 with Gabrielle Frederick, Mary Allred, and Marianne Schlabach voting against the motion.

Mary Allred moved to make masks highly recommended for students and staff at Mid-Prairie High School and return to mandatory masks in the building if the 7-day rolling average in a building is 3% or higher of COVID Positive, COVID Quarantined, and Other Illness as counted among students beginning April 26, 2021.  Jodi Meader seconded the motion.  Motion Carried 4-3 with Marianne Schlabach, Jeremy Gugel, and Gabrielle Frederick voting against the motion.

Denise Chittick moved to require mandatory masks in school vehicles if any school building in the District is 3% or higher of COVID Positive, COVID Quarantined, and Other Illness as counted among students and staff beginning April 26, 2021.    Mary Allred seconded the motion.  Motion carried 7-0.

Finance

7:15pm Public Hearing on the 2021-22 Certified Budget

President Gugel opened the floor for the Public Hearing to allow for input on the Certified Budget for 2021-2022 School Year.  This was published in the local paper on March 25, 2021, and April 1, 2021.  No one spoke from the public.  Gugel closed the public hearing at 7:16 p.m.

Approve the 2021-22 Certified Budget

Superintendent Schneider and Business Manager Swartzentruber recommended the Board approve the 2021-2022 Fiscal Year Budget for filing to the Washington Auditors Office and Iowa Department of Management by April 15, 2021.

Gabrielle Frederick moved to approve the 2021-22 Certified Budget as presented.  Jodi Meader seconded the motion.

7:20pm Public Hearing on the 2020-21 Budget Amendment

President Gugel opened the floor for the Public Hearing to allow for input on the 2020-2021 Budget Amendment.  This was published in the local paper on March 25, 2021, and April 1, 2021.  The Amendment addresses the additional expenses incurred in this Fiscal Year related to COVD-19 Relief Funds.  No one spoke from the public.  Gugel closed the public hearing at 7:21 p.m.

Approve the 2020-21 Budget Amendment

Superintendent Schneider and Business Manager Swartzentruber recommended the Board approve the 2020-2021 Fiscal Year Budget Amendment filing to the Iowa Department of Management.

Gabrielle Frederick moved to approve the 2020-21 Budget Amendment as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Redemption of 2014 General Obligation School Bonds and Approval of the Levying of Property Tax for Fiscal Year 2021-22 for the Redemption.

Superintendent Schneider recommends a continuation of the use of an Additional Debt Levy to pay off bonds more quickly to save interest costs and improve the prospects of future bond issues by opening more levy room for property taxes.  The current maximum levy is $2.70.  This Year, Fiscal Year 2021, was the third year for the additional levy and resolution where the District levied $580,000 additional funds for debt service to be paid in July of 2021—a three-year total of $1,430,000.  This will save the District $576,800 in interest over four years.  The resolution presented for approval tonight is for $680,000 additional Debt Levy for Fiscal Year 2022.  It will save the District $148,225 of interest.  The resolution is recommended for approval and will maximize the Debt Service Levy at $2.695, of which $1.25 is the additional Debt Service Levy.

Marianne Schlabach moved to approve the Resolution authorizing the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014, approving a fourth amendment to escrow an amended and substituted Paying Agent, Bond Registrar and Transfer Agent Agreement, and Levying a tax for Fiscal Year 2021-22 for the redemption of General Obligation School Bonds, Series 2014, dated August 1, 2014 in the amount of $680,000.  Denise Chittick seconded the motion.

Roll Call Vote:   Gabrielle Frederick            - yes

                            Mary Allred                        - yes

                            Jodi Meader                      - yes

                           Jeremy Pickard                  - yes

                           Marianne Schlabach          - yes

                           Jeremy Gugel                     - yes

                           Denise Chittick                   - yes

Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 26, 2021, at 6:15 p.m. at the Central Office Community Room.  Superintendent Schneider announced that the Interest Based Bargaining Team reached a tentative agreement for a compensation package for the 2021-2022 School Year at their meeting earlier this afternoon.  MPEA/MPESSA are preparing to take the agreement to the Association for a vote.  Once ratified by the Association, there will be a Special Board Meeting within the next week to approve the agreement, and then contracts and work agreements can be prepared for staff signature.

Adjournment

The meeting adjourned at 8:35p.m.

March 22, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 22, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 7-0.

WORK SESSION

District Mask Policy

Board President Gugel noted that this is a discussion of the Mask Policy.  No action will be taken today.  The Board discussed the various aspects to consider if the mask policy were to be changed before the end of the School Year.  Is “Highly Recommended” instead of “Mandated” an option especially since it is so close to the end of the year and would provide an option to see how it might go in the Fall for School Year 2021-2022?  There was discussion about waiting until staff are fully vaccinated, which would be April 16th, or 2 weeks after the second vaccination date of April 2nd, thus Monday, April 19th could be considered as a potential change date.  Questions were asked about year-end standards tests being available to be taken at home.  Tests from home may not be available immediately in the current structure but could be available in May.  Additionally, ACT testing has a late window for a later testing date in June.  There was encouragement to look at the positions taken by the Health Departments—Washington County Health Department, in particular, and in that vein consider leaving the current policy in place.  The quarantine issue has not changed to date even in the face of freedom of choice by families and the cascading effect on the choice to other families who may be affected.  There is a need to look forward to next School Year so that families can make plans for their students.  If the quarantine instructions change, then there could be impetus to make the change to policy.  There is inconsistency of mask use inside of school versus outside of school for students and staff, and due to that inconsistency there is a question of the overall effectiveness in the current policy.  Questions were asked of the Administrators about how a change in decision/policy will change the approach within their buildings?  Academically, the students are operating and locked into the pattern of the day, while also trying to keep things as normal as possible.  And, there is not a blueprint for how this will change because of how deep the students are into the school year.  Contact tracing would change dramatically if the percentage of non-mask wearers increased.  Because of mask wearers, contact tracing has been reduced when both/most students are wearing masks.  Finally, what does the Health Department want to see to change or eliminate the quarantine procedures?

High School Presentation

Principal Jay Strickland provided a “fireside chat” on the High School.  He first invited the Board to come spend the day with him.  The High School staff have been working on consistency of expectations of behavior in the classroom and in other parts of the buildings.  This was started January of 2020 before COVID shut things down.  This year the staff has been processing the approach in consistency with Tier I behavior.  When the last semester starts in two weeks, they will begin to implement the Tier II behavior processes.  There has also been a focus on failing grades/incomplete grades.  One focus area in the last semester will be for teachers to record their late work approaches.  Parental involvement is encouraged, especially for academic scheduling, which has led to more intentional sharing with parents.  He closed by discussing the positives/blessings that he has observed throughout the School Year, especially with the challenges of COVID-19.

Finance Presentation

Agenda items moved to the end of the meeting

Board Development and In-Service Activities

Agenda item moved to the end of the meeting.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

A parent commented on the mask discussion, the students’ mental health, and encouraged the Board to make a good decision and not necessarily the easy decision, or the political decision.  Another parent shared their view on the use of mask and the protection of other people.  A student shared that their concern is for the children/students not yet being vaccinated, and their hope to keep current policy in place through the end of the year.

Consent Items

Jeremy Pickard moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of March 8, 2021;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for March 22, 2021;

Open Enrollment Requests

Nathan and Dianna Geiger request Tayem Geiger (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Fletcher and Makenzie Flynn request Taytum Flynn (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Kelly and April Grimm request Logan Grimm (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Korin Manson requests Arissa Manson (Grade 2) and Tucker Manson (Grade 4) attend Washington Community School District from Mid-Prairie;

Derek and Abbie Yoder request Macauley Yoder (Grade 6) and Vivian Yoder (Grade 3) attend Iowa City Community School District from Mid-Prairie;

Derick and Kim Cranston request Izabella Cranston (Grade 10) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Contracts issued – None at this meeting;

Resignation of Casey Leonard, Middle School Art Teacher, $44,273 per annum, effective end of the 2020-2021 Contract Year;

Resignation of Rebecca Rensema, K-8 Academic Enrichment Teacher, $43,267 per annum, effective end of the 2020-2021 Contract Year;

Resignation of Diann McFerrin, HSAP Coordinator, $49,190 per annum, effective end of the 2020-2021 Contract Year;

Resignation of William Poock, West Elementary Principal, $109,670 per annum, effective end of the 2020-2021 Contract Year;

Fundraising Requests

Mid-Prairie Softball requests approval to raise funds through “Smash for Cash” a pledge drive based on zone hitting by players to be used for equipment, additional coaches, coaches attire, and field updates;

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Middle School Principal

Superintendent Schneider discussed the interview process for the open Middle School Principal Position.   He also provided some background on the candidate of choice.  He recommends the hire of Robert Hruby for the Middle School Principal position effective August 1, 2021 for the 2021-2022 School Year.  The starting salary will be $100,000 with a total package with benefits of $140,838.

Jeremy Pickard moved to approve the hire of Robert Hruby at a salary of $100,000 annually and additional benefits with a start date of August 1, 2021 subject to the completion of acceptable background checks.  Mary Allred seconded the motion.    Motion carried 7-0.

Approval of the School Calendar 2021-2022

Superintendent Schneider reviewed the 2021-2022 School Calendar, noted the questionnaire, and noted the process with IBB.  He also explained a bit of detail related to the Wednesday early out dates.  President Gugel asked if there were any additional questions on the school calendar. A motion was called for either approving the Calendar or tabling it for further study.

Marianne Schlabach moved to approve School Calendar for 2021-2022 as presented.  Denise Chittick seconded the motion.    Motion carried 7-0.

Finance

Middle School Controls

Superintendent Schneider updated the Board on the current status of the recommendation to improve the HVAC Controls at the Middle School and asked for additional questions. He clarified that the improvements would need to be approved by the Department of Education to use ESSER II and III funds, though it is thought approval for this would be quite likely.  The cost of the repairs is quoted at $84,900 and an addendum of $9,100 to make all of the equipment the same for the building.  The project will be completed this Summer if approved.  A completed questionnaire will be required by the Department of Education prior to the use of ESSER II funds.

Jeremy Pickard moved to approve proceeding with the improvement of the HVAC controls at the Middle School with CI3 at a cost not to exceed of $100,000.  Mary Allred seconded the motion.    Motion carried 7-0.

Set Date and Time for the Public Hearing for 2020-21 Certified Budget Amendment

Superintendent Schneider and Business Manager Swartzentruber highlighted the Public Hearing document for the amendment of the 2020-2021 School Year Budget.  The area being amended is the instruction category as an increase from $13,100,000 to $15,000,000.  This recognizes the increase in expenditures due to COVID.  These expenditures have been covered by additional Federal Funds in the various relief legislation that has been enacted.  The amendment would need to be presented to the School Budget Review Committee (SBRC) in Des Moines for approval.  However, before they can be acted upon by the Board, a public hearing needs to be set.  It is recommended a public hearing be set for the next School Board Meeting on April 12, 2021 at 7:20 p.m. in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Amendments for 2020-2021 is set to be published in The News upon approval.

Gabrielle Frederick moved to approve setting the date for the Public Hearing on the 2020-2021 Amendment of Current Budget for April 12, 2021 at 7:20 p.m.  Jodi Meader seconded the motion.    Motion carried 7-0.

Set the Date and Time for the Public Hearing of the 2021-22 Budget

Superintendent Schneider and Business Manager Swartzentruber recommend a Public Hearing for the proposed 2021-2022 Budget be set for April 12, 2021 at 7:15pm in the Mid-Prairie Central Office Community Room.  A Notice of Public Hearing that includes the Budget Summary for Fiscal 2021-2022 is set to be published in the News upon approval.

Gabrielle Frederick moved to approve the Notice of Public Hearing on the 2021-2022 Proposed Budget for Monday, April 12, 2021 at 7:15p.m.  Jodi Meader seconded the motion.    Motion carried 6-0

Work Session

Completion of Unfinished Work Session Items

Finance Presentation – Moved from the First Work Session

Business Manager Swartzentruber presented on the Certified Budget process for 2021-2022 School Year.  He focused on the different trends in enrollment, revenue generation, Property Tax Levy amounts, and Spending Authority.  The Certified Budget Process needs to be completed by April 15, 2021, subsequent to a Public Hearing on the Budget that is scheduled for April 12, 2021.  The Property Tax Levy filing will be for $13.23 per $1,000 of taxable value if approved as presented.  This would be an increase of $0.05 per $1,000 from last year.  The rate is held down by a 4% increase in taxable property values in the District.  Property taxes fund approximately 29% of the total revenues collected by the District.

Announcements

Board Development and In-Service Activities

Nothing Added

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, April 12, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Public Hearing on the Fiscal Year 2022 Budget and a Public Hearing on the Revised Fiscal Year 2021 Budget, Facilities Planning, Building and Program Presentation, and Mask Discussion/Decision.

Adjournment

The meeting adjourned at 8:14 p.m.

 

March 8, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

March 8, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard (arrived to the meeting at 6:17 p.m.), and Marianne Schlabach.

Board members absent:  Jeremy Pickard (arrived to the meeting at 6:17 p.m.).

Also Present:  Mark Schneider, Cindy Malichky, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Mary Allred.  Motion carried 6-0.

WORK SESSION

Shive-Hattery School District Grounds Study

Civil Engineer Matt Klein from Shive-Hattery gave a presentation on the different options for the High School athletic grounds.  Project costs were given along with maps.  The Board asked for more information from Shive-Hattery.  Jeremy Pickard arrived at 6:17 p.m. during this agenda item.

Board Member and Administrator Dialogue

Superintendent Schneider said four Middle School principal candidates were interviewed today and four more candidates will be interviewed tomorrow.  The plan is to have a recommendation for the March 22 Board meeting.  The administrators gave brief updates for their buildings.

Board Development and Inservice Activities

Nothing of note at this time.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum – 7:00 p.m.

Six parents spoke about Mid-Prairie’s requirement for face masks.  They would like to know what will be required in the near future and if masks can be optional.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 22, 2021;

Finance Report

The Finance Report for February 2021;

Payment of Bills

The bills as listed for March 8, 2021; Prepaid Bills; and Hills Bank ACH Transactions for February of 2021;

Open Enrollment Requests

Chuck Gent and Trisha Parizek request Karlee Parizek (Grade 6), attend Mid-Prairie from English Valley Community School District for the 2021-22 School Year;

Sarah Lyle requests Emma Lyle (Grade 8) and Rena Lyle (Grade 4), attend Mid-Prairie from Fort Madison Community School District for the 2021-22 School Year;

Terry and Megan Allen request Kylie Allen (Grade 10), attend Mid-Prairie from Highland Community School District for the 2021-22 School Year;

Jodie Beinhart requests Adelinn Beinhart (Grade 4) and Isabell Beinhart (Grade 2), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Bethany Moore requests Zephyr Moore (Grade 1) and Zion Moore (Grade3), attend Mid-Prairie Virtual Academy from Montezuma Community School District for the 2021-22 School Year;

Megan Vanderlinden requests Madison Vanderlinden (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2021-22 School Year;

Julie Tweedt requests Maverick Tweedt (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2021-22 School Year;

Kati Bradshaw requests Abigail Bradshaw (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Deb Lee requests Lily Lee (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Mark and Bethany Lingard request Georgianna Lingard (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Ben and Kristin Peiffer request Kaylin Peiffer (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2021-22 School Year;

Shannon Babbitt requests Anna Babbitt (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Amy Vander Busard requests Anna Busard (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Elizabeth Stumpf requests Kean Curtis (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Robert and Lisa LeSage request Khloe LeSage (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Michael and Chia-wen Moon request Aidan Moon (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Emmarie Poolman requests Miles Poolman (Grade 7), Nico Poolman (Grade 5), and Nina Poolman (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Steve and Mindy Scheperle request Samuel Scheperle (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Jacob and Rachel Schunk request August Schunk (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Tom and Kari Woodward request Alexander Woodward (Grade 3), Iving Woodward (Grade 7), and Margaret Woodward (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Elizabeth Hinkhouse requests Henry Hinkhouse (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2021-22 School Year;

Justin and Ranee Brokaw request Ezra Brokaw (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2021-22 School Year;

Kelly and April Grimm request Logan Grimm (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2021-22 School Year;

Dietrich and Shannon Johnson request Trevor Johnson (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2021-22 School Year;

Elizabeth Adkins-Hernandez requests Michael Hernandez (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Winfield  Community School District for the 2021-22 School Year;

Holly Tedder requests Layla Tedder (Grade 8), Lilly Tedder (Grade 9), and Wyatt Tedder (Grade 10) attend Clear Creek Amana Community School District from Mid-Prairie;

Holly Tedder requests Layla Tedder (Grade 8), Lilly Tedder (Grade 9), and Wyatt Tedder (Grade 10) attend Iowa City Community School District from Mid-Prairie;

Personnel Items

Work Agreement Issued to Erin Campbell, West Elementary Paraprofessional, $13.76 per hour;

Contract Issued to Amy Mercer, HS English Teacher Full-time, $46,621 per annum 2020-2021 Schedule;

Contract issued to Aaron Coghlan, Middle School 8th Grade Boys Track Coach, $2,267.00 per annum;

Resignation of Alexis Duwa, Middle School Softball Coach, $2,444.00 per season, effective February, 2021;

Fundraising Requests

Girls and Boys Golf requests approval to raise funds through a community invited golf clinic at the Indoor Practice Facility on March 13th for the purchase of practice equipment, driving range fees, golf balls, practice rounds, and team & coach apparel;

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Eagle Scout Graduation Cord

Representatives from the local Scout Troop asked the Board to consider allowing any Eagle Scout that is graduating to wear a special cord at graduation.  Gabrielle Frederick made the motion that students be allowed to wear a cord for something achieved during their four years of High School that is a component of community service by a recognizable organization approved by administration.    Jodi Meader seconded the motion.  Motion carried 5-2, Jeremy Pickard and Mary Allred voted no.

English Language Learner Staffing

Superintendent Schneider presented information given to him by our current ELL teacher, Karalee Smith.  With an increase in beginning students, there is a need for more staffing.  Jeremy Pickard made the motion to create a half-time ELL teacher position.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Licensed Employee Early Notification of Non-Renewal

Superintendent Schneider spoke about Board Policy 407.1 which allows the Board to set an annual incentive for licensed employees resigning their employment with the district after the current year.  Quality replacements can be hired more easily.   Gabrielle Frederick made the motion to approve a non-renewal incentive of $1,500.00 for this school year for licensed employees submitting their resignations prior to the third Friday of March and $750.00 for those resigning prior to the second Friday of April.

Jeremy Pickard seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 22, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Certified Budget Presentation by Business Manager, High School annual presentation, Work Session item on the mask mandate, and the 2021-22 calendar.

Adjournment

The meeting adjourned at 7:57 p.m.

February 22, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 22, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard (arrived at 6:35 p.m.), and Marianne Schlabach.

Board members absent:  Jeremy Pickard (arrived at 6:35 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, and Jay Strickland.  Tyler Hotz was present for the Facilities discussion.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 6-0.

WORK SESSION

2020 Audited Financial Statements Report

Business Manager Jeff Swartzentruber directed the Board’s attention to the finalized audited financial statements for the Fiscal Year ended June 30, 2020.  He noted the audit opinion—a clean opinion, key items within the statement and finished with the internal controls report and audit recommendation.   There was time for the Board to ask questions about the report.  Swartzentruber also distributed the February 11, 2021 letter from the auditors to the School Board as requested by the auditors.

Long Term Facilities Planning

Superintendent Schneider reviewed the Shive-Hattery Board Report from January 2020 in some detail in order to reintroduce the Board and reorient to the process and possible next steps.  This project was tabled due to the COVID pandemic that began in the Spring of 2020.  The Facilities Committee met in early February for a review of the 2020 report and an update of some newer project needs.  Tyler Hotz, Activities Director, discussed some additional developments since the Report.  These items included expanding the current wrestling room, or expanding the indoor practice facility, resurface and improve the outdoor track, and softball field improvement, especially for lighting of the current facility.  The Board asked questions on the new items.  Schneider then asked the Board what information they might need to further the conversation.  The Board provided initial input and questions for consideration—included were priorities, alternatives, and finances.

Jeremy Pickard arrived during this agenda item at 6:35 p.m. 

Board Member and Administrator Dialogue

This item was skipped due to time and the Administrators were dismissed.

Board Development and Inservice Activities

This item was tabled due to time constraints in the Work Session.

Announcements and Suggestions for Next Agenda

Agenda item moved to the end of the meeting.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Jodi Meader moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of February 8, 2021 and February 15, 2021 Special Meeting;

Finance Report

None presented at this time;

Payment of Bills

The bills as listed for February 22, 2021;

Open Enrollment Requests

Catherine Moen requests Trever Moen (Grade 10), attend Mid-Prairie from Clear Creek Amana Community School District for the 2020-21 School Year;

Kathy Dake requests Adalyn Wodstrohill (Grade 4), attend Mid-Prairie from Cedar Rapids Community School District for the 2021-22 School Year;

Matthew and Brianna Clarahan request Brooks Clarahan (Grade 3) and Tate Clarahan (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2021-22 School Year;

Mike and Keyle Jenn request Madalyn Jenn (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2021-22 School Year;

Cristina Oyazrun requests Cristian Cespedes-Oyrarzun (Grade 7) and Giovanni Cespedes-Oyarzun (Grade 4), attend Mid-Prairie from Iowa City Community School District for the 2021-22 School Year;

Jake and Madelynn Dickinson request Rowan Dickinson (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Jared and Katelyn Hammen request Charles Hammen (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Breena Luers requests Jayde Luers (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2021-22 School Year;

Maggie Baker requests Levi Baker (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Natalie Witte requests Annabel Witte (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Eric and Mandi Lueck request Lorelei Lueck (Grade 10) attend Highland Community School District from Mid-Prairie;

Personnel Items

Work Agreement issued to Maria Flores, West Elementary Paraprofessional, $13.76 per hour;

Work Agreement issued to Sylesta Martens, High School General Cook, $13.60 per hour;

Work Agreement issued to Jodi Schultz, High School General Cook, $13.60 per hour;

Fundraising Requests – None presented for Approval

Gabrielle Frederick seconded the consent items.  Motion carried 7-0.

Student Learning

Second Reading – Review Series 500 Board Policies

The Board reviewed the Series 500 Board Policies from the February 8, 2021 that passed on first reading.  This specifically included Board Polices 503.1 Student Conduct; 503.5 Corporal Punishment, Mechanical Restraint and Prone Restraint; 503.6 Physical Restraint and Seclusion of Students. 

Marianne Schlabach moved to approve on Second Reading the Series 500 School Board Policies as presented.  Mary Allred seconded the motion.    Motion carried 7-0.

Finance

Accept the June 30, 2020 Annual Independent Audit Report

Superintendent Schneider and Business Manager Jeff Swartzentruber presented the recently finalized Independent Audit Report for the School Year ended June 30, 2020.

Denise Chittick moved to accept the 2019-2020 Independent Audit Report as presented.  Gabrielle Frederick seconded the motion.    Motion carried 7-0.

Work Session

Completion of Unfinished Work Session Items

Announcements

Superintendent Schneider reported on the Middle School Principal search.  34 formal applications were received.  The committee of 40 people met last week to discuss priorities and then broke into interview teams.  Interviews will be March 8th and 9th with plans to interview 7 or 8 candidates.  A goal is to finish up the interview process with the committees before Spring Break.  During Spring Break, Schneider will conduct second round of interviews with finalist candidates.  The goal is to bring a recommendation to hire at the March 22nd Board Meeting.

Superintendent Schneider discussed the Virtual Academy Principal interview process.  It will be less rigorous than the Middle School Principal search.

The Governor signed the SSA increase at 2.4% for the 2021-2022 School Year. This would be approximately $210,000 of new money.

The HVAC system controls at the Middle School will most likely be replaced with CARES Act Funds.  Schneider reported on the developing legal opinion about buying a specific proprietary system without a formal bid process.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, March 8, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include: Facilities Planning with an invitation to Shive-Hattery to report on some of their additional studies of the new projects.

Adjournment

The meeting adjourned at 7:19 p.m.

February 15, 2021 SPECIAL MEETING

Mid-Prairie Community School District   

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

February 15, 2021 – 6:30 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard, and Marianne Schlabach.

Board members absent:  None.

Staff Present:  Superintendent Mark Schneider; Activities Director Tyler Hotz.

Denise Chittick moved to adopt the agenda as presented.  Seconded by Gabrielle Frederick.  Motion carried 7-0.

Spectator Ticket Policy for District Boys Basketball Game

Superintendent Schneider noted as there is a limit to the capacity to the gymnasium for the District Boys Basketball Game on Thursday, February 18, 2021.  A request has been made to sell tickets the first 400 people to enter the facility.  Hotz shared that all tickets will be purchased on-line via the IHSAA established protocols.  All tickets must be pre-purchased prior to the event.  Discussion ensued whether or not there should be a recognition to hold tickets for family members of the athletes, coaches and managers. The Board discussed the pros and cons of the various ticket distribution methods.

Jodi Meader moved that no ticket restriction be in place for the District Boys Basketball Game.  Mary Allred seconded the motion.    Motion carried 7-0.

Adjournment

The meeting adjourned at 6:51 p.m.

February 8, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie High School Multi-Purpose Room, Wellman, IA  52356

February 8, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Mary Allred, Denise Chittick, Jeremy Gugel, Jodi Meader, Marianne Schlabach, and Jeremy Pickard (arrived at 6:25 p.m.; left at 6:50 p.m.; returned to the meeting at 7:05 p.m.).

Board members absent:  Gabrielle Frederick, and Jeremy Pickard (arrived to the meeting at 6:25 p.m. left at 6:50 p.m.; returned to the meeting at 7:05 p.m.).

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Amy Shalla, Frank Slabaugh, and Jay Strickland.

Marianne Schlabach moved to adopt the agenda as presented.  Seconded by Jodi Meader.  Motion carried 5-0.

WORK SESSION

Middle School HVAC Controls

Superintendent Schneider, District Building and Grounds Manager Maury Gallagher, and Middle School Lead Custodian updated the Board on the status of the Middle School HVAC Controls.  The Middle School currently has Siemens DDC controls installed by Modern Controls in 2015 during the geothermal upgrade.  There has been nothing but issues since these were installed because of lowest bid status.  All other buildings in the District use the CI3 controls and have experience few to no issues.  A quote from CI3 using Schneider Electric DDC Controls has been obtained.  A base quote of 84,900.00 with an additional option to replace 2 stand-alone Johnson Controls DDC controllers for $9,100.00 was discussed.  There is a need to get a comparable bid, although we are consulting legal counsel on exactly what needs to happen, and we are still investigating it.  The funds to pay for this project will come from CARES Act dollars—ESSER II Funds.  The Board asks questions for clarification on cost savings for utilities and service calls.  There is no recommended action for tonight as this is to bring the Board up to date on the current situation.  The Board informally asked for Schneider to continue to pursue this course of action.

Jeremy Pickard arrived at 6:25 during this agenda item

Chapter 103 Rules & School Board Policies

Superintendent Schneider and Amy Shalla, Special Education Administrator, updated the Board that the State Board of Education has adopted final rules concerning student restraint and seclusion.  These means that the changes are necessary for certain Series 500 policies that touch on these issues in addition to revisions made during the recent review process.  Shalla discussed these changes in detail and how these affect students and classroom procedures.  The Board Policies related to these new revisions will need to be acted upon to meet the requirements.  The Board asked questions for clarification and understanding of the issues.

Facilities Committee

Superintendent Schneider reviewed the last Facilities Committee meeting of February 3, 2021.  This is an opportunity for the Committee to regroup following the Committee’s final report in January of 2020 prior to the COVID pandemic.  A few new facility issues have occurred since that report.  The February 8th meeting was an opportunity to bring the committee up to date on the issues and changes to their previous work.  Significant time will be devoted to Facilities in the Board’s agendas this Spring.  Bond refinance for General Obligation Bonds will be a part of the Board’s process.

Principal Positions

Superintendent Schneider provided his thoughts to the Board on the processes to hire a New Middle School Principal and a permanent Virtual Academy Principal.  The Virtual Academy Principal position has not been opened to the outside—as this is a half time position.  The Middle School Principal position is open to both inside and outside applicants—currently there are approximately 20 applicants.  Schneider is reaching out to staff and community members to serve on the Middle School Principal interview committee.  A Middle School student group will also be included in the process.  Because of COVID concerns and space issues, some of this process may not be held on the Middle School campus but could be at the City of Kalona.  Board members expressed appreciation for Pennington’s commitment to the District over the past 17 years as both an educator and an administrator.

Board Member and Administrator Dialogue

The Board asked about the possibility of Virtual days instead of strictly staying with Snow Days that are added to the end of the calendar.  The Administrators will have a meeting to discuss this.  There is some struggle with the quality of virtual learning from home as well as the quality/availability of internet and lack of 1:1 computer equipment in the elementary grades.  Currently, the last day of school is scheduled to be the 1st of June, the Tuesday after Memorial Day.

The Board asked if there has been anything exceptional or exciting in the past months.  It was noted that the extracurricular activities have been one source of joy for our students as not every state is allowing activities.  Administrators recognized staff for stepping up to help each other to get through the day when wrinkles occur.  Tracy Fisher and Mark Kleese were recognized for their efforts on clearing snow during the past few weeks with the large amounts of snow that have come down.

Jeremy Pickard left the meeting at 6:50 p.m.

Board Development and Inservice Activities

Nothing of note at this time.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, February 22, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  Middle School HVAC Controls, Begin discussion of facilities, and Second Readings on Policies.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Denise Chittick moved to approve the following consent items.

Minutes of Previous Meetings

The minutes of January 11, 2021;

Finance Report

The Finance Report for January 2021;

Payment of Bills

The bills as listed for January 25, 2021 and February 8, 2021; Prepaid Bills; and Hills Bank ACH Transactions for the month of January 2021;

Open Enrollment Requests

Misty Tyree requests Carsen Tyree (Grade 6) and Landen Tyree (Grade 9), attend Mid-Prairie from Keota Community School District for the 2020-21 School Year;

Nikaia Feltes requests Ariana Feltes (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2021-22 School Year;

Jake and Mackenzie Pedersen request Eleanor Pedersen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2021-22 School Year;

Greg and Mindy Lybeck request Hudson Lybeck (Grade 6) and McKinzie Lybeck (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2021-22 School Year;

Heather Brokaw requests Gracyn Brokaw (Alternative Kindergarten) and Hadley Brokaw (Alternative Kindergarten) attend Washington Community School District from Mid-Prairie;

Personnel Items

Contract issued to Josh Moore, Assistant Varsity Baseball Coach, $3,022 per annum;

Work Agreement issued to Rebecca Hathaway, West Elementary Special Education Paraprofessional, $13.76 per hour;

Resignation of Marc Pennington, Middle School Principal, $107,540 per annum, effective end of the 2020-2021 School Year;

Resignation of Kara Beatty, Middle School Boys Track Coach, $2,603 per annum, effective immediately;

Resignation of Erica Rosdail-Davis, West Elementary Special Education Paraprofessional, $13.79 per hour, effective February 5, 2021;

Fundraising Requests

Band and Choir request approval to raise funds through emailing and texting family and friends during the time period March 4th through 12th seeking direct donations to their programs in order to begin to raise funds for the next music trip;

Prom Request –Approve the attendance of Virtual Academy Students to attend the 2021 Prom event due to the impact of COVID-19 in the 2020-2021 School Year.

Marianne Schlabach seconded the consent items.  Motion carried 5-0.

Special Presentations

Honor Retiree

Superintendent Schneider and Board President Gugel introduced this time of recognition of Sue Schweinfurth, High School English Teacher.  Schweinfurth will retire—take the early separation package—at the end of the 2020-2021 School Year with 30 years of service to the Mid-Prairie District.  Opportunity was given for those in attendance to recognize Schweinfurth and thank her for her impact on the lives of students and colleagues.  A number of staff and Board members told stories and expressed appreciation for Schweinfurth’s contributions as a leader, professional, and friend.  Superintendent Schneider presented Sue Schweinfurth with a plaque in recognition of her service to the District and Community.

Jeremy Pickard returned to the meeting at 7:05p.m near the start of this agenda item.

Jeremy Pickard moved, with regret and congratulations, to approve the resignation and early retirement of Sue Schweinfurth.  Jodi Meader seconded the motion.    Motion carried 6-0.

Student Learning

First Reading – Review Series 500 Board Policies

The Board reviewed the Series 500 Board Policies and discussed revisions and changes during the Work Session.  This specifically included Board Polices 503.1 Student Conduct; 503.5 Corporal Punishment, Mechanical Restraint and Prone Restraint; 503.6 Physical Restraint and Seclusion of Students. 

Jodi Meader moved to approve on First Reading the Series 500 School Board Policies as presented.  Mary Allred seconded the motion.    Motion carried 6-0.

First Reading – Board Polices 503.1 Student Conduct; 503.5 Corporal Punishment, Mechanical Restraint and Prone Restraint; 503.6 Physical Restraint and Seclusion of Students

This agenda item was combined and approved as part of the previous agenda item.

Middle School HVAC Controls

Superintendent Schneider referred the Work Session agenda item on the Middle School HVAC Controls and asked if there were any questions.  He noted that the Board should table this item as further research is completed.  No action is requested at this time. 

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 7:24 p.m.

January 11, 2021

Mid-Prairie Community School District

Kalona, Wellman, West Chester

Mid-Prairie Central Office Community Room, Wellman, IA  52356

January 11, 2021 – 6:15 p.m.

www.mid-prairie.k12.ia.us

 

President Jeremy Gugel called the meeting to order.

Board members present:   Denise Chittick, Gabrielle Frederick, Jeremy Gugel, Jodi Meader, Jeremy Pickard (participated via Zoom until 7:50 p.m.), and Marianne Schlabach.

Board members absent:  Mary Allred.

Also Present:  Mark Schneider, Jeff Swartzentruber, Robin Foster, Rachel Kerns, Marc Pennington, Bill Poock, Amy Shalla, Frank Slabaugh, Jay Strickland, and Tyler Hotz.

Gabrielle Frederick moved to adopt the agenda as presented.  Seconded by Denise Chittick.  Motion carried 6-0.

WORK SESSION

Second Semester Early Out Schedule

Superintendent Schneider reported that the Interest Based Committee met today to discuss the need for and continuance of early outs for the remainder of the School Year—80%+ were in favor of continuing the 90 minute weekly early out.  A handout that shows hours with this plan was shared with the board, leaving about 7 hours of cushion.  If there are more than 3 late starts or early dismissals due to weather, then there is a plan to make up these hours. The IBC group recommends the Board consider modifications to the current approved schedule as follows: Change the Early Out Schedule for the Second Semester to 90 minute early outs every week beginning Wednesday, January 27th.  If the recommendation is not acted upon the current approved schedule with 2-hour early outs will remain in effect for every other week beginning with January 27, 2021.  The Board asked questions for clarification in their discussions.

School Bus Bids

Superintendent Schneider noted the bid acceptance recommendation for Hoglund Bus Sales for the purchase of two buses at a price of 108,000 each.  Once delivered, there will be two existing buses that will be terminated from the fleet in accordance with the VW State Grant under which these two buses are being purchased.  The Grant provisions as followed will result in a reimbursement of up to 25% of the purchase price not to exceed $55,000.  At the current price that amount is $52,000.

Spectators at Activities

Superintendent Schneider and Activities Director Hotz discussed the approach to Spectators at Activities given the Governors recent proclamation.  Schools may now open up to spectators as each school decides with provisions for social distancing between households.  The conference AD’s discussed their individual approaches to be followed up with a conference Google document. Hotz also shared about conversations with head coaches of Winter Sports and their desire to have spectators.  However, it is also noted that the consideration for the spread of the virus is in the forefront of people’s minds.  The Board asked questions and discussed that oversight for social distance measures and are not in favor of having administrators or staff enforcing social distance parameters.  The Board also discussed setting parameters and keeping them consistent rather than open all the way and then tighten it down after seeing results and then re-open, etc.

Board Member and Administrator Dialogue

Administrators reported that the Work Day was helpful today.  Some students are returning to the classroom from Virtual Academy.  Virtual Academy will see their counts decline to 102 students due students returning to the classroom at the end of the break over the next two weeks—the high point student count was 191 students in the first half of the School Year.  Administrators discussed some of the strategies of reintroducing students back into the classroom as these transitions continue to develop.  Kindergarten registration planning is underway with a goal to be completed by February 1st using a Google Form on-line approach.  Preschool registration will run simultaneously to Kindergarten registration.  Home School reported that 7 students have returned to the traditional school classes.  Home School families are making great progress.

Board Development and Inservice Activities

There are no activities to report.  And, there is nothing on the calendar through IASB.

Announcements and Suggestions for Next Agenda

The next regular Board meeting will be on Monday, January 25, 2021, at 6:15 p.m. at the Central Office Community Room.  Agenda items to include:  First/Second readings on Board Policies; Discussion of 2021-2022 School Calendar issues; and Early Retirement will be discussed.

Interest-Based Bargaining Negotiations Strategy Session

Superintendent Schneider introduced this time as an opportunity for School Board members to identify areas of concern and/or interest statements to be discussed during upcoming IBB meetings.  This will assist the Board Representatives—Gugel and Chittick—with information to present to IBB.

BUSINESS MEETING

Public Forum– 7:00 p.m.

No one spoke.

Consent Items

Gabrielle Frederick moved to approve the following consent items, except for Personnel Items.

Minutes of Previous Meetings

The minutes of December 14, 2020;

Finance Report

The Finance Report through December of 2020;

Payment of Bills

The bills as listed for January 11, 2021; Prepaid Bills; and Hills Bank ACH Transactions for the month of December 2020;

Open Enrollment Requests

Alisha Troyer requests Arya Troyer (Grade 5), attend Mid-Prairie from Lone Tree Community School District for the 2020-21 School Year;

Personnel Items

Contract issued to Aaron Coghlan, MS 8th Grade Boys Assistant Basketball Coach, $1,559 per annum;

Contract Issued to Christine Meader, HS Assistant Musical Director; $2087 per season;

Fundraising Requests

FCCLA requests approval to raise funds through the sale of Strawberrys from February 1st to February 12th for School Leadership Activities and Community Service Activities;

Denise Chittick seconded the consent items.  Motion carried 6-0.

Gabrielle Frederick moved to approve the Consent Item for Personnel items.  Denise Chittick seconded.  Motion carried 5-0 with Jodi Meader abstaining from this vote.

Student Learning

Second Semester Early Out Schedule

With the Discussion during the Work Session of the Early Out Schedule, a recommendation for consideration by the Board was made in the Work Session to change the Early Out Schedule for the Second Semester to 90 minute early outs every week beginning Wednesday, January 27th. 

Jeremy Pickard moved to modify the early out schedule for the second semester to include the recommendation from IBB on the 90 minute weekly early out schedule.  Gabrielle Frederick seconded the motion.    Motion carried 6-0.

School Bus Buds

The recommendation is to accept the lowest bid from Hoglund Bus Company for two School Buses at $216,000 in total, or $108,000 per propane-powered bus.

Gabrielle Frederick moved to accept the bid from Hoglund School Bus Sales in the amount of $216,000 for the purchase of two new school buses.  Jodi Meader seconded the motion.    Motion carried 6-0.

Spectators at Activities

Superintendent Schneider discussed the change in requirements for spectators at activities from 2 spectators per athlete plus siblings, and coaches and managers are treated the same as athletes as noted during the Work Session.  Social distance considerations and maintenance of consistency were key concerns for Board members, especially if the approach were to be to go unlimited.  Discussion about limiting the visiting team spectators and not limiting the Mid-Prairie spectators was also considered.

Jeremy Pickard moved to institute the spectator requirements as outlined in Governor Reynolds most recent proclamation.  Jodi Meader seconded the motion.  Motion failed 3-3, Gabrielle Frederick, Marianne Schlabach, and Denise Chittick voted No.

Denise Chittick moved to institute the spectator requirements as outlined in Governor Reynolds most recent proclamation and allow unlimited Mid-Prairie fans to attend while limiting the visiting team fans to 2 tickets per athlete, manager, coach.  Jeremy Pickard seconded the motion.  Motion failed 2-4, Jeremy Gugel, Marianne Schlabach, Gabrielle Frederick, and Jodi Meader voted No.

Marianne Schlabach moved to allow up to 4 tickets per athlete, manager, coach and siblings along with encouraging social distancing.  Denise Chittick seconded the motion.  Motion carried 4-2, Jeremy Gugel and Jeremy Pickard voted No.

Modified Supplemental Amount for Dropout Prevention

Superintendent Schneider introduced the annual resolution for consideration.  The request is for Modified Supplemental Aid for 2021-2022 Dropout Prevention Program of $251,796.00 to implement the At-Risk and Dropout Prevention program plans.  The local match component is $83,932.00.  It is recommended that the Board pass this resolution prior to the January 15, 2022 deadline.

Gabrielle Frederick moved to approve the resolution by reading Resolution 011112101 for Additional Allowable Growth for Modified Supplemental Aid of $251,796.00 for implementation of the 2021-2022 School Year At-Risk and Dropout Prevention program plans.  Jodi Meader seconded the motion.

Roll Call Vote:    Gabrielle Frederick           - yes

                           Mary Allred                       - absent

                          Jodi Meader                       - yes

                         Jeremy Pickard                  - left the meeting at 7:50 p.m.

                         Marianne Schlabach          - yes

                         Jeremy Gugel                    - yes

                         Denise Chittick                  - yes

Motion carried 5-0.

Work Session

Completion of Unfinished Work Session Items

There were no unfinished items from the Work Session section of the meeting.

Announcements

Nothing added from earlier in the meeting.

Adjournment

The meeting adjourned at 7:54 p.m.