Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
April 14, 2025 – 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: None.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Adopt the Agenda
Jed Seward moved to adopt the agenda as presented. Seconded by Mary Allred. Motion carried 7-0.
Hawk Highlight – Literacy Team – The Literacy Team led by Kristan Hunter, District Curriculum Coordinator, presented their progress for the K-5 Literacy Curriculum using the CKLA Literacy Curriculum Platform starting with the 2025-2026 School Year. The team reflected on their goals and process that led them to the curriculum recommendation for Grades Kindergarten through 5th Grade. The curriculum will cross 36 classrooms when implemented at a cost of $117,632. This is an upfront contract amount that will be carried out over 7 school years.
Public Forum
No one spoke.
BUSINESS MEETING
Consent Items
Ryan Schlabaugh moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of March 10, 2025 and March 24, 2025;
Finance Report
The Finance Report for March 2025;
Payment of Bills
The bills as listed for April 14, 2025 and Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 0 students;
Open Enrolled Out Requests total 0 students;
Personnel Items
Contract issued to Frank Slabaugh, 0.5 FTE Virtual Academy Principal, $56,985 per annum;
Contract issued to Ron Swartzentruber, Middle School Assistant Boys Track Coach +20, $2,376 per annum;
Contract issued to Beau Stutzman, Middle School Assistant Soccer Coach +20, $1,573 per season;
Contract issued to Annika Poll, Middle School Assistant Girls Track Coach +20 split, $787 per season;
Contract issued to Phoebe Shetler, Middle School Assistant Girls Track Coach +20 split, $787 per season;
Resignation of Hallie Whitten, Second Grade Teacher, $47,500 per annum; effective end of the 2024-2025 Contract Year:
Resignation of Jodi Kahler, Middle School Paraprofessional, $16.73 per hour; effective end of the 2024-2025 Contract Year:
Resignation of Payton McCallister, High School Assistant Softball Coach; $2,833 per season; effective March 31, 2025;
Resignation of Abigail Yoder, High School Assistant Dance Coach, $1,250 per season, effective March 25, 2025;
Resignation of Brody Miller, High School Assistant Baseball Coach, $3,173 per season, effective April 11, 2025;
Fundraising Requests
Middle School 6th Grade Advisory Class requests approval to raise funds from April 21st to May 14th through making and selling Key Chains to support awareness of a fellow student with cancer through Ronald McDonald House;
Softball program requests approval to raise funds through a youth softball clinic on June 3rd and 4th to promote the program to future softball players with the funds used for coach apparel, equipment, and supplies;
Soccer program requests approval to raise funds through phone sales of cookie dough from March 24th through April 4th for equipment and volunteer coach payments;
Baseball program requests approval to raise funds through sale of items from the apparel store until May 4th for program expenses including saving for equipment, field maintenance and coach apparel;
Strength and Conditioning requests approval to raise fund through the Elite Apparel Store from April 29th to May 9th for strength equipment, weight programming, package supplies, and apparel.
Special Education Students to Niabi Zoo in Coal Valley, Illinois – Approve the out of state trip the destination for May 2, 2025;
Purchases of Computer Equipment in Excess of $25,000 – Approve annual purchase of 1:1 Student Devices totaling $146,055.80 on 6 invoices.
Mary Allred seconded the consent items. Motion carried 7-0.
Student Learning
Building and Department Reports
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. No questions were asked. Superintendent Stone noted the SIAC Committee will meet this week.
Approval of K-5 CKLA Literacy Curriculum from Hawkview Presentation
Superintendent Stone and District Curriculum Coordinator Kristan Hunter recommend the funding of the K-5 Literacy Curriculum of $117,632. This is an upfront cost that will carry out the curriculum over 7 year, which is through Fiscal Year 2031-2032.
Gabrielle Frederick moved to approve the recommended Kindergarten to Grade 5 Literacy Curriculum with CKLA Literacy at an upfront cost of $117,632 to be used over 7 years. Gabrielle Frederick seconded the motion. Motion carried 7-0.
First Reading of Board Policy 503.9 Student Use of Personal Electronic Devices
Superintendent Stone and President Snider reviewed the continued discussions on this topic starting in September of 2024 through the parent surveys. At the March 24th Work Session the Board requested a first reading of Policy 503.9 for implementation at the beginning of the 2025-2026 School Year.
Denise Chittick moved to approve Board Policy 503.9 Student Use of Personal Electronic Devices on First Reading. Gabrielle Frederick seconded the motion. Motion carried 7-0.
Alternative Learning Center (ALC) Position Change Proposal
Superintendent Stone brought the proposal and recommendation from High School Principal Banks to change the current position of 0.5 FTE ALC Teacher and 0.5 FTE Virtual Principal to a 1.0 ALC/Credit Recovery Teacher Contract. The current situation was shared and compared to the new proposed position. The position description was shared along with a rationale for the change.
The Board went to the Public Hearing in the first item of the Finance and Long-Range Planning.
Randy Billups moved to approve the new 1.0 ALC Teacher/Credit Recovery position to be effective August of 2025. Mary Allred seconded the motion. Motion carried 7-0.
Home School Assistance Program Library Secretary Position
Superintendent Stone requested a change to the Library Secretary position from 20 hours per week, or 0.5 FTE to 40 hours per week, or 1.0 FTE. As the HSAP program has increased over the years, the needs have also increased. As a new Library Secretary is needed, it is believed it is time to increase the position to full time to meet the needs of the HSAP growing program.
Gabrielle Frederick moved to approve increasing the Home School Assistance Program Library Secretary Position to 40 hours per week as a 1.0 FTE. Jed Seward seconded the motion. Motion carried 7-0.
Annual Review for Board Policy 104 Long Range Needs for CASA
Superintendent Stone shared that the District has a Desk Audit underway in the Iowa Department of Education’s Portal under the CASA application. One of the open items is the annual review requirement for Board Policy 104 Long Range Needs. The District needs to review the Policy for any changes. It is recommended that no changes be made to the policy. A motion is needed so a new reviewed date can be shown on the Policy.
Gabrielle Frederick moved to approve the review of Policy 104 Long Range Needs as written. Jed Seward seconded the motion. Motion carried 7-0.
Finance-Long Range Planning
Public Hearing at 6:45 p.m. Wrestling and Activity Center Construction Specifications
President Snider opened the public hearing for the Wrestling and Activity Center Specifications at 6:45 p.m. He asked if anyone was present to speak on the subject. No one spoke.
President Snider closed the Public Hearing at 6:46 p.m.
Activity Center Construction Specification Recommendation and Construction Bids
Rob Rich, Community Facilities Member, provided a presentation to the Board about the Activity Center facility plan and overall forward planning by the Facilities Committee. Rich recommended the Actvity Center plan to the Board for implementation. While the original estimate of $1,800,000 was set to accomplish the minimum requirements, the new specifications provided for much more for program and also added flexibility to accomplish more of the items on the long-range list of priorities.
Tad Morrow of CANCO also provided the Board with the overview of the bid results. There were 7 bid packages for the Activity Center. The recommended contractors’’ bids total $3,850,662. This is construction cost only and does not include soft costs for construction management and architect fees. With construction soft costs included the total on the project is $5,592,457, or $247,205 under the projected budget before bids of $5,839,662. Timeline to break ground is soon after the last day of school. Estimated completion date is February or March of 2026. It is recommended the Board accept the 7 bids.
Ryan Schlabaugh moved to approve the plans and specifications on the Activity Center construction as presented. Jed Seward the motion. Motion carried 7-0.
Randy Billups moved to approve the seven bid packages presented for approval to complete the project totaling $3,850,662 for the Mid-Prairie Activity Center. Mary Allred seconded the motion. Motion carried 7-0.
Activity Center Agreement with Terracon Consultants, Inc. for Observation and Materials Testing Services
Superintendent Stone provided the Board with an overview of the Agreement as Terracon is an independent agency that tests various areas during the project. The cost of these services will be $22,387.
Gabrielle Frederick moved to approve the Services Agreement for the Activity Center project with Terracon Consultants, Inc., for $22,387. Jed Seward seconded the motion. Motion carried 7-0.
2025-2026 IBB Wage Update and Action
SBO Swartzentruber brought the recommendation to settle the Teacher and Support Staff Total Package Increase of 4.0% for Teachers and 5% for Support Staff. The associations (MPEA and MPESSA) approved the package via ballot last Friday, April 11, 2025. The summary document used with the IBB in the negotiation’s steps were shared with the Board to provide additional detail. The Iowa Legislature set 2025-2026 State Supplemental Aid increase at 2.0%. Because of the 101% Budget Guarantee new money to the District is $221,305 for 2025-2026. The package brought to the Board is before the minimum salary provisions set by the legislature for teachers with less than 12 years of experience to at least $50,000 and teachers with 12 or more years of experience to at least $62,500 for 2025-2026. The minimum salary requirements are being funded by additional Teacher Salary Supplement funding, though it is included in the overall formula. That impact is currently estimated to be between $389,500 and 407,000. Approval of the 4% package for Teachers and the 5% package for Support Staff will allow the Business Office to issue Contracts and Work Agreements. The Board asked questions for clarification and understanding.
Gabrielle Frederick moved to approve the proposed total compensation package increase of 4.0% for Teachers and 5% Hourly staff for the 2025 2026 School Year as presented. Mary Allred seconded the motion. Motion carried 6-0 (Ryan Schlabaugh abstained).
Set a Public Hearing to Amend the 2024-2025 Certified Budget for April 28, 2025 at 6:20pm
School Business Official presented a recommendation to amend the 2024-2025 budget line for Instruction Expenses by an increase $775,000. This section of the budget has been monitored for the past 3 months. While the analyzed, annualized overages have been decreasing significantly, Swartzentruber believes it is warranted to adjust this line item prior to the May 31, 2025, deadline out of an abundance of caution. The Board asked questions for clarification.
Ryan Schlabaugh moved to approve the Notice of Public Hearing on the 2024-2025 Amended Budget for April 28, 2025, at 6:20 p.m. in the Mid-Prairie Central Office Community Room. Denise Chittick seconded the motion. Motion carried 7-0.
Set a Public Hearing to for the 2025-2026 Certified Budget for April 28, 2025 at 6:40pm
SBO Swartzentruber recommend a Public Hearing for the proposed 2025-2026 Budget be set for April 28, 2025 at 6:40pm in the Mid-Prairie Central Office Community Room. A Notice of Public Hearing that includes the Budget Summary for Fiscal 2025-2026 and Fiscal2024-2025 is set to be published in the News upon approval. The overall tax rate filed is $13.08586 for 2025-2026. This was brought down by 7 cents from the First Public Hearing on March 24, 2025. The decision to bring the rate down below last year’s $13.10 rate is done in part because the State Legislature agreed to a 2.0% SSA
Jed Seward moved to approve the Notice of Public Hearing on the 2025-2026 Proposed Budget for April 28, 2025, at 6:40 p.m. in the Mid-Prairie Central Office Community Room. Randy Billups seconded the motion. Motion carried 7-0.
Auditorium Planning Design and Pricing Agreement with OPN Architects
Superintendent Stone discussed the planning process that has been ongoing with the Facilities Planning Committee for future projects for the District. One of the undertakings is to do a preliminary planning and cost determination exercise. This extensive planning will help to determine possible placement of a large addition as well as appropriate size of the addition. These efforts require more intensive, pointed efforts. The cost in the agreement is $47,460. The Board asked questions to clarify the project. This cost would be paid out of SAVE Funds as it is not tied to any existing bond.
Jed Seward moved to approve the OPN Auditorium Planning and Design Agreement for OPN for the amount of $47,460. Mary Allred seconded the motion. Motion carried 7-0.
Auditorium Professional Services Agreement with Axiom Consultants, LLC
Superintendent Stone stated that Axiom Consultants provides engineering services in conjunction with OPN Architects. This agreement is the due diligence phase and will be at a cost of $2,500. It will also be paid from SAVE Funds.
Randy Billups moved to approve Auditorium project Professional Services Agreement with Axiom Consultants, LLC for $2,500. Denise Chittick seconded the motion. Motion carried 7-0.
West Elementary Project Contract with OPN Architects
Superintendent Stone noted that now that the Activity Center bids are in, the next phase of the 2024 GO Bond is set to begin. The Architect contract begins these processes for Project Planning, Schematic Design, Design Development Services, Construction Document Phase Services, Procurement Phase Services, Competitive Bidding, and Construction Phase Services, as well as Supplemental and Additional Services. Currently the contract is stated as 10% of the Initial $1,500,000 Cost of Work and adjusted the equal 10% of the total Cost of Work approved for Construction. The initial estimated amount is $150,000 and will be adjusted once the project numbers are finalized.
Ryan Schlabaugh moved to approve West Elementary Project Contract with OPN Architects for Architectural Services as presented. Jed Seward seconded the motion. Motion carried 7-0.
West Elementary Professional Services Agreement with Axiom Consultants, LLC
Superintendent Stone stated that Axiom Consultants provides engineering services in conjunction with OPN Architects. This agreement is the due diligence phase and will be at a cost of $2,500. It will also be paid from SAVE Funds.
Jed Seward moved to approve West Elementary project Professional Services Agreement with Axiom Consultants, LLC for $2,500. Mary Allred seconded the motion. Motion carried 7-0.
Fiscal Year 2024 Audited Financial Statement Review and Acceptance
School Business Official, Jeff Swartzentruber presented a brief overview of the audited financial statements for the year ended June 30, 2024. He noted the Auditor comments provided and the District response to those comments. While the statements are later than normal, these are not as late as the 2023 Audit, which the Board accepted on August 12, 2024. New auditors are engaged for the current fiscal year ending June 30, 2025.
Gabrielle Frederick moved to accept the 2022-2023 Audited Financial Statements as presented. Denise Chittick seconded the motion. Motion carried 7-0.
Board Development and Inservice Activities
Superintendent Stone asked the Board to order 4 words to characterize how each Board Member views their leadership contribution to the Board. The words are: Respect, Vulnerability, Integrity, Credibility, and Trust. The Board then read an article by Steve Keating on leadership. A brief discussion about the words and their order as each Board Member prioritized it personally.
Announcements and Suggestions for Next Agenda
The next Work Session Meeting will be on Monday, April 28, 2025, at 6:15 p.m. Agenda items to include: Two Public Hearing on the Certified Budgets; Presentation on the 2025-2026 Certified Budget; Superintendent Evaluation; Safety Grant Dollars; Performance Therapies Contracts reviewed; Middle School Behavioral Interventionist changed to a School Success Coordinator; At a future meeting discuss the scope and position descriptions for various staff in the District—accountability; Approval of contracts past practices.
The next regular Board meeting will be on Monday, May 12, 2025, at 6:15 p.m. at the Central Office Community Room. This is the only schedule Board Meeting in May. Agenda items to include: Senior Classes graduate approvals; Administrator and HSAP wage proposals; and Dance team out of state travel to Nationals in the Spring of 2026.
Adjournment
The meeting adjourned at 8:16 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
March 24, 2025– 6:30 p.m.
President Jake Snider called the meeting to order at 6:35 pm., immediately following the Public Hearing one agenda item meeting.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: None.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Mary Allred moved to adopt the agenda as presented. Seconded by Ryan Schlabaugh. Motion carried 7-0.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Hawk Highlight – Home School Education Center Picnic/Shade Shelter – HSEC Director Rachel Kerns and Home School Assistance Program (HSAP) Teacher Laura Mallory presented to the Board. Since 2019 the Garden Club for HSAP have raised about $30,000 through the Roots and Shoots Club program. They discussed the current hoop structure greenhouse and that reached its useful life, and it will not be replaced. There will be no Spring fundraiser, but there will be a Fall fundraiser. In place of the greenhouse, they are working toward the creation and construction of the Picnic/Shade Shelter. They have collected two different quotes to evaluate and shared those. 100% of the costs for the shelter is covered by the fundraised dollars—the cost would be between $17,500 and $19,500 per the two quotes received. The Board thanked them for their presentation.
Business Meeting
Consent Items
Denise Chittick moved to approve the following consent items.
Payment of Bills
The bills as listed for March 24, 2025, and prepaid bills;
Open Enrollment Requests
Open Enrollment In Requests total 6 students;
Open Enrolled Out Requests total 1 students;
Personnel Items
Contract issued to Tracy Recher, High School Special Education Teacher, $56,520 per annum;
Contract issued to Ryan Cortum, Middle School Girls Track Coach, $2,830 per season;
Contract issued to Teri Taylor, Middle School Softball Coach, $2,203 per season;
Contract issued to Wade Stutzman, High School Assistant Boys Soccer Coach, $2,946 per season;
Contract issued to Erin Cavanagh, High School TLC Instructional Coach, $75,229 per annum;
Contract issued to Emily Davis, West Elementary TLC Instructional Coach, $56,167 per annum;
Contract issued to Kristan Hunter, District TLC Curriculum Leader, $73,518 per annum;
Contract issued to Kelsi TeBockhorst, Middle School TLC Instructional Coach, $60,406 per annum;
Contract issued to Sarah Ihde, East Elementary TLC Instructional Coach, $56,167 per annum;
Volunteer Coaches for Spring Summer 2024-2025
Beau Stutzman – High School Soccer Brad Tornow – High School Baseball
Molly Yoder – High school Softball
Fundraising Requests – None Presented.
Gabrielle Frederick seconded the consent items. Motion carried 7-0.
Business Item
Approve the 28E Agreement for Home School Assistance Program Service with Keota School District for March 1, 2025 to June 30, 2025
Superintendent Stone updated the Board that the Keota School District School Board had voted to discontinue the 28E Agreement in February due to a misunderstanding about the inner workings of the program as it pertained to their need to keep records of their students in the plan. After discussions with Mid-Prairie HSAP Director and staff, the misunderstanding has been corrected. As a result, the Keota School Board moved to reinstate the program to the end of the year. The Keota School District Board President has signed the revised agreement. Mid-Prairie needs to also reinstate the agreement to be signed by President Snider. A copy will be returned to the Keota School District to be placed on file.
Ryan Schlabaugh moved to approve the 28E Agreement for Home School Assistance Program Services to Keota Schools from March 1, 2025 to June 30, 2025 as presented. Mary Allred seconded the motion. Motion carried 7-0.
Approve the 28E Agreement for Home School Assistance Program Service with Keota School District for Fiscal Year 2025 2026
Superintendent Stone stated that this is a continuation of the previous agenda item as it begins a one-year agreement that may continuously renew for subsequent fiscal years. This agreement has also been signed by the Keota School District Board President. Mid-Prairie Board President Snider also needs to sign the agreement. A copy will be returned to the Keota School District to be placed on file.
Randy Billups moved to approve the 28E Agreement for Home School Assistance Program Services to Keota Schools for the 2025 2026 Fiscal Year beginning July 1, 2025 as presented. Denise Chittick seconded the motion. Motion carried 7-0.
Set a Public Hearing for Proposed Plans and Specification for the Mid-Prairie Wrestling Facility for April 14 2025 at 6:45 p.m.
Superintendent Stone provided an update of the timeline for the Wrestling Activities Facility. The Pre-bid Meeting took place at Central Office on March 12th with CANCO leading the meeting. Bids are to be collected on the various bid packages for the Bid Opening Meeting set for Thursday, March 27th. Subsequent to the March 27th meeting CANCO and OPN will review the bids and bring a recommendation to the Board. The Public Hearing is set to be just before the Bid discussion and evaluation for acceptance. The Board asked questions for clarification.
Gabrielle Frederick moved to approve the setting of a Public Hearing for the Proposed Plans and Specifications for the Wrestling and Activities Facility for Monday, April 14, 2025 at 6:45 p.m. at the Mid-Prairie Central Office Community Room in Wellman, Iowa. Denise Chittick seconded the motion. Motion carried 7-0.
Work Session
Cell Phone Policy
Superintendent Stone opened the continuing discussion of a Cell Phone Policy for the 2025-2026 School Year. It is noted that the discussion started in September 2024. Superintendent Stone then shared a draft of the IASB model policy 503.9 with changes as recommended by legal counsel. This includes language as requested by the School Board from the February 24, 2025 meeting. The Board asked additional questions for clarification of language of the policy. The discussion of the need for consistent consequences is needed across building handbooks. Discussion about consistent application of the consequences is of concern of the Board. High School teachers were in attendance to express support of the policy along with concerns for consideration, especially what is included in the handbook.
Board Involvement with the District Strategic Plan Document
Superintendent Stone asked the Board about their intentions for involvement with the District 5-Year Strategic Plan. Stone provided a copy of two draft documents for Mid-Prairie for the Board to review. How does the Board see supporting the District Strategic Plan? These visuals are to help the Board think through their next steps on values statements. It was suggested that the work done by the Board with IASB’s Drawbaugh earlier in the school year may be a place to start the review.
Incentive Possibilities for Difficult-to-fill or In-demand Endorsements for Candidates
Superintendent Stone opened the discussion by sharing about the different endorsements that are required by the State Department of Education for each school district. Stone some of the comments as he discussed this with other districts and legal counsel. These types of incentives might include Special Education Teacher endorsements and other specialties. This is in preparation for when this does occur in the future. The purpose of the agenda item is to gather the Board’s input and thoughts in order to work with Staff to assist them in their completion of endorsements along with stipulations and understandings surrounding this assistance. The Board appears to be in general support of these ideas.
Home Construction Program
Superintendent Stone opened the discussion by sharing a conversation he had with the District’s High School Industrial Technology teacher. The teacher is working with the High School Counselor and Principal to create more student awareness of the offerings in the Fall of 2025 as a starting project. It is noted that the High School Teacher is spread very thin. What are the next steps to gain another teacher? It will depend on budget and availability of teaching talent. The Board discussed some alternatives and what other Districts do with some out of the box creativity. The Board expressed interest in having the Home Builder’s Association staff come to talk with Board on options and perspectives.
Crossing Guard Update
Superintendent Stone opened the discussion by sharing the current situation. There are crossing guards in Kalona at both stations. Work is ongoing for the Wellman crossing guard. Wellman is being handled in the same fashion as reported in the last work session—Custodian in the morning and a Para in the afternoon.
Handbooks/Discipline Consistency
President Snyder opened the discussion by requesting the review of Handbooks before the end of the school year rather than late in the Summer. He encourage the Board members to review the handbooks leading up to the next Work Session so that a list can be developed. The Cell Phone policy and handbook entries is an initial step in that direction.
Next Meeting and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, April 14, 2025, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Setting a Public Hearing for Certified Budget for the 2025-2026 School Year for the second meeting in April; Setting a Public Hearing to Amend the Certified Budget for the 2024-2025 School Year for the second meeting in April; and First Reading of Board Policy 503.9; Public Hearing for the Wrestling and Activity Facility.
Adjournment
The meeting adjourned at 8:11 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
March 24, 2025 – 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, Jake Snider.
Board members absent: None.
Staff Present: Superintendent Brian Stone, School Business Official/Board Secretary Jeff Swartzentruber
Randy Billups moved to adopt the agenda as presented. Seconded by Jed Seward. Motion carried 7-0.
Finance
Public Hearing at 6:15 P.M. for the 2025-2026 Proposed Property Tax Levy
Board President Snider opened the Public Hearing at 6:17 p.m. He asked if anyone from the Public wished to speak on the 2025-2026 School Year Proposed Property Tax Levy. Two people were recognized and asked questions for clarification of whether their taxes would increase.
Comments included:
School Business Official Swartzentruber explained the current rate and process as especially since the Iowa Legislature as not set Spending Growth for next year. Snider closed the Public Hearing at 6:34 p.m.
Adjournment
The meeting/hearing adjourned at 6:34 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
March 10, 2025 – 6:15 p.m.
Board Member Denise Chittick called the meeting to order in the absence of President Jake Snider.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Jed Seward, and Jake Snider (arrived at 6:18.).
Board members absent: Gabrielle Frederick, Ryan Schlabaugh, and Jake Snider (arrived at 6:18 p.m.).
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement
Adopt the Agenda
Mary Allred moved to adopt the agenda as presented. Seconded by Randy Billups. Motion carried 4-0.
Hawk Highlight – Brenna Hutson Dance and Drill Team made a presentation about the program and their proposal to go to Dance Team Nationals in Orlando, Florida in the Spring of 2026. She covered the itinerary for the trip in detail and included estimated costs. Additionally, she discussed some other opportunities for the team in addition to the competitions. The Board asked questions for clarification. The Team is asking for permission to travel out of state.
(Jake Snider arrived at 6:18 p.m. during the Hawk Highlight)
Public Forum
No one spoke.
BUSINESS MEETING
Consent Items
Jed Seward moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of February 10, 2025 and February 24, 2025;
Finance Report
The Finance Report for February 2025;
Payment of Bills
The bills as listed for March 10, 2025; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 48 students;
Open Enrolled Out Requests total 2 students;
Personnel Items
Contract issued to Nicole Stanley, 2nd Grade Teacher, $47,500 per annum;
Contract issued to Emma Johnson, 2nd Grade Teacher, $47,500 per annum;
Contract issued to Myah Lugar, 2nd Grade Teacher, $47,500 per annum;
Contract issued to Caroline Gross, Middle School Special Education Teacher-Strat 1, $47,500 per annum;
Contract issued to Caleb Potts, Student Leadership Sponsor, $327 per annum;
Contract issued to Amy Mercer, Student Leadership Sponsor, $327 per annum;
Contract issued to Payton McCallister, High School Assistant Softball Coach, $2,833 per season;
Resignation of Beth Dehogues, East/West Behavior Interventionist, $54,350 per annum, effective end of 2024-2025 School Year;
Resignation of Jacob Lampe, Middle School Behavior Interventionist, $49,512 per annum, effective end of 2024-2025 School Year;
Resignation of Frank Slabaugh, Virtual Academy Principal and ALC Teacher, CONTRACT $91,072 per annum, effective end of 2024-2025 School Year;
Resignation of Daniel Hershberger, Head Girls Varsity Basketball Coach, $6,257 per annum, effective March 4, 2025;
Volunteer Coaches for Spring of 2025
Max Mongrello, High School Golf
Aaron Rath, High School Golf
Annika Poll, High School Track
Phoebe Shetler, High School Track
Teri Taylor, High School Track
Fundraising Requests – None presented for consideration;
Mary Allred seconded the consent items. Motion carried 5-0.
Student Learning
Reports
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. No questions were asked.
Public Hearing a 6:30 p.m. On Grade-Alike Attendance Centers for 2026-2027
President Snider opened the public hearing and asked if anyone was present to comment on the proposal is to make the East Elementary School in Kalona, Iowa, changed from Kindergarten, Grades 1 and 2 to Preschool, Kindergarten, and Grade 1 and make the West Elementary School in Wellman, Iowa, changed from Preschool, Grades 3 and 4 to Grades 2, 3, and 4. These changes would be implemented in the 2026-2027 School Year. No one spoke. President Snider closed the public form at 6:32 p.m.
Second Reading of Board Policies 503.8 and 903.3
Superintendent Stone reviewed two Board Policies that passed on First Reading at the February 10, 2025, meeting. The policies are 503.8 Student Threats of Violence and Incidents of Violence and 903.3 Visitors to School Buildings and Sites and Communication with School Personnel. Stone asked for questions from the Board. There were none.
Jed Seward moved to approve Board Policy 503.8 Student Threats of Violence and Incidents of Violence on First Reading as presented. Randy Billups seconded the motion. Motion carried 5-0.
Jed Seward moved to approve Board Policy 903.3 Visitors to School Buildings and Sites and Communication with School Personnel on First Reading as presented. Denise Chittick seconded the motion. Motion carried 5-0.
Finance-Long Range Planning
Board Involvement with DSP Document – Moved to Board Development
Set a Public Hearing for the Proposed Property Tax Notice
SBO Swartzentruber recommends the Board set a required Public Hearing for the Proposed Property Tax Notice for 6:15 p.m. on Monday, March 25, 2025 at 6:15 p.m. This will be a one agenda item meeting as required by the Code and then the Work Session will follow. He shared the current Proposed Property Tax Notice for the 2025-2026 School Year has been filed with the Washington County Auditor and placed on the District website. The SSA percentage growth rate is still not set by the legislature. The Governor proposed 2.0% for SSA. The published property tax rate for next school year is $13.15 versus a $13.10 property tax rate for the 2024-2025 School Year. The $13.15 is the maximum rate the District can request no matter what happens with actions taken by the Iowa Legislature and Governor. It can always be lowered. It would be the District’s intent to lower the rate to at least the current year’s rate. This is the first Public Hearing for the Certified Budget. A second Public Hearing will be proposed for Monday, April 8th or Monday April 22nd at 6:15 p.m. in the Mid-Prairie Central Office Community Room. That will be presented at one of the next two Board Meetings and will depend on the SSA being in place by the legislature. Swartzentruber asked the Board if they had any questions.
Jed Seward moved to set the Public Hearing on the Proposed Property Tax Notice for the 2025-2026 School year on March 24, 2025, at 6:15 p.m. in the Mid-Prairie Central Office Community Room and to use the posted rate of $13.15. Mary Allred seconded the motion. Motion carried 5-0.
Flexibility Account Spending Resolution
SBO Swartzentruber noted the passage of the Flexibility Transfer Resolution at the February 24th Board Meeting. The previously passed resolution provided for the transfer of the $350,000 from the Home School Assistance Program to the Flexibility Accounts. The resolution presented tonight is for the ability to spend the funds in the Flexibility Accounts. President Snyder asked for a motion to approve the Flexibility Account Spending Resolution.
Denise Chittick moved to approve Resolution 03102501 Flexibility Fund Spending from the Flexibility Accounts in the amount of $350,000 and read pertinent parts of the Resolution. Jed Seward seconded the motion.
Roll Call Vote: Gabrielle Frederick - absent Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - absent
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 5-0.
AIA Contract with Carl A. Nelson Company for the Construction Management and Advisor of the Wrestling and Activity Center Project
SBO Swartzentruber shared the Contract between the District and Carl A. Nelson Company (CANCO) as the Construction Manager and Advisor for the Wrestling and Activity Center Project. As the scope and size of the contract increased to the current level, CANCO will provide on-site management for the project. The fee will be 4.5% of the cost of work, or approximately $264,000, to be billed ratably over the course of the project. The contract form is the same as that used for the East Elementary and Middle School projects substantially completed in August of 2024. The Board asked questions for understanding.
Randy Billups moved to approve the contract with CANCO as Construction Manager and Advisor for the Wrestling and Activity Center Project as presented. Mary Allred seconded the motion. Motion carried 5-0.
Board Development and Inservice Activities
Board Involvement with DSP Document – Superintendent Stone shared the Strategic Plan document from North Polk Community School District. He brought the document to the Board’s attention to see if there is interest in having this type of document for the District as one of the outcomes of the District Strategic Plan from which the Board can work to stay in sync with the Strategic Plan. The Board asked for it to be brought to a future work session.
Announcements and Suggestions for Next Agenda
There will be a one-item agenda special meeting on Monday, March 24, 2025, at 6:15 p.m. to conduct the Public Hearing for the Proposed Property Tax Levy for the 2025-2026 School Year.
The next Work Session Meeting will be on Monday, March 24, 2025, at 6:30 p.m. Agenda items to include: Discussion on the Cell Phone Policy; Incentive Possibilities for difficult-to-fill or in-demand endorsements for candidates as well as Concurrent Enrollment; Handbooks/Discipline Consistency; Home Construction Program; and Crossing Guard Update.
The next regular Board meeting will be on Monday, April 8th, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Set a Public Hearing for the Amended Certified Budget for the 2024-2025 School Year; Set a Public Hearing for the Certified Budget for the 2025-2026 School Year; and Approve out of state travel for the Mid-Prairie Dance Team to travel to Nationals in Orlando Florida in the Spring of 2026.
Adjournment
The meeting adjourned at 7:00 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
February 24, 2025– 6:15 p.m.
Vice President Ryan Schlabaugh called the meeting to order in the absence of President Jake Snider.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, and Jake Snider (arrived at 6:29 p.m.).
Board members absent: Jed Seward and Jake Snider (arrived at 6:29 p.m.).
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Mary Allred moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 5-0.
Business Meeting
Consent Items
Gabrielle Frederick moved to approve the following consent items. Melissa Thomas will be going to the Middle School from West Elementary as a Title I Teacher; Taylor Weber will be moving to East Elementary from the Middle School and will remain half time as an educational interventionist. Jill Lundberg will transfer to 1st Grade from 2nd Grade for the 2025-2026 School Year.
Payment of Bills
The bills as listed for February 24, 2025, and prepaid bills;
Open Enrollment Requests
Open Enrollment In Requests total 5 students;
Open Enrolled Out Requests total 0 students;
Personnel Items
Work Agreement issued to Spencer McVey, Wellman Elementary Custodian 2, $16.5 per hour;
Resignation of Anna Davila, Middle School General Cook, $15.28 per hour, effective February 21, 2025;
Fundraising Requests
FCCLA requests approval to raise funds with a Mini Dance Marathon on March 7, 2025, where pledges, donations and t-shirt sales will be used to raise funds for children and families experiencing childhood cancer.
Mary Allred seconded the consent items. Motion carried 6-0.
Business Items
Public Hearing for the Flexibility Transfer of HSAP Funds
President Snider opened the Public Hearing, set for 6:30 p.m., and asked if anyone was present to speak on the Flexibility Transfer. No one was present for the Public Hearing. President Snider closed the Public Hearing at 6:32 p.m. The amount to be transferred from the Home School Assistance Program is $350,000. These are unspent funds available after the HSAP has completed all program expenditures for the prior year of 2023-2024.
Fund Transfer Resolution to Flexibility Account
President Snyder asked for a motion to approve the Flexibility Account Transfer Resolution.
Mary Allred moved to approve Resolution 02242502 Flexibility Fund Transfer from the Home School Assistance Program Fund Balance to the Flexibility Account in the amount of $350,000.00 and read pertinent parts of the Resolution. Denise Chittick seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - absent Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
Washington County Riverboat Foundation Grant Request and Resolution
SBO Swartzentruber noted one additional Riverboat Foundation Request has been made. Pete Cavanagh, Activities Director, described the Football and Track Scoreboard Proposal for a Riverboat Foundation Grant with a Power Point slide presentation. The total project cost is set at $160,000 of which the Athletic Boosters will provide $50,000, the District Match of $15,000 is applied for, and the application for a Riverboat Foundation Grant of $60,000 will be completed. This leaves $35,000 to be raised by outside parties. Work will not begin until the monies are raised through the Riverboat Foundation Grant and private donations. The application is due on March 15, 2025.
Denise Chittick moved to approve Resolution 02242501 for the Football and Track Scoreboard Project Washington County Riverboat Foundation Grant in the amount of $60,000 on the $160,000 total project cost. Mary Allred seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - absent Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
President Snyder arrived at 6:29 p.m. during this agenda item and assumed the chair and then moved to the Public Hearing minute, above.
Redemption Resolution of General Obligation School Bonds, Series 2024 Resolution
SBO Swartzentruber shared the Resolution as prepared by Ahlers and Cooney for the advanced Debt Service Levy for the 2025-2026 School Year. This advanced levy will allow the District to escrow additional principal of $75,000. These funds will be held in escrow at UMB Bank until the first call date in Fiscal Year 2028. This resolution will allow the District to levy the $2.70 maximum and continue past practice of paying the debt down faster with interest savings in a fiscally responsible manner. If the resolution passes, the escrow agreement with UMB Bank will be signed by the Board President and Board Secretary.
Ryan Schlabaugh moved to approve the Resolution for the Advanced Debt Service Levy to pay an additional principal amount of $75,000 in Fiscal Year 2025-2026. Randy Billups seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - absent Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
Set a Public Hearing for the Grade-alike Attendance Center Changes for Fiscal Year 2026-2027
Superintendent Stone noted the Board’s request to set a Public Hearing on the stated plans to implement changes to the Grade-alike Attendance Center at the start of the 2026-2027 School Year. The proposal is to make the East Elementary School in Kalona, Iowa, changed from Kindergarten, Grades 1 and 2 to Preschool, Kindergarten, and Grade 1 and make the West Elementary School in Wellman, Iowa, changed from Preschool, Grades 3 and 4 to Grades 2, 3, and 4.
Gabrielle Frederick moved to set a Public Hearing on the Grade-alike Attendance Centers on March 10, 2025, at 6:30 p.m. in the Mid-Prairie Central Office Community Room. Ryan Schlabaugh seconded the motion. Motion carried 6-0.
Work Session
Crossing Guards
Superintendent Stone provided an update to the Board on the Crossing Guard Situation and happenings during the School Year. Both of the crossing guards for Highway 22 resigned at the same time. West Elementary has the Lead Custodian handling the duties in the morning and a Paraprofessional walks the group to the intersection in the afternoon. At East Elementary the Highway 22 intersection is currently being handled by assignment by the Building Principal. The positions were posted today as these are two hour per day positions. The Board asked questions about the situation. And, the Board advocated for hiring of the Crossing Guards.
Review Electronic Devise Survey
Superintendent Stone shared the results of the Survey on Full Ban or Partial Ban for the Cellphone Policy. The full ban versus partial ban was pretty close with the largest comment related to contact between student and parent in case of emergency. The Board continued the conversation surrounding the results of the survey.
Cell Phone Policy
Superintendent Stone shared a few example policy IASB model policy 503.9. He also shared what is currently in the handbook at the Middle School and High School. Stone also shared Ottumwa’s student handbook that follows their Board policy. The Board discussed the options and next steps to be considered including some details related to implementation to be considered. Policy 401.13 was also noted for review. The Board asked for Superintendent Stone to review the language of the Policy and bring Policy language to the March work session.
Alternative Kindergarten Discussion
Superintendent Stone discussed the Alternative Kindergarten situation and shared a handout of data. The Board discussed the ideas and approach to Kindergarten and Alternative Kindergarten. Currently, Alternative Kindergarten is taught at West Elementary. It would be the intention of administrators to move Alternative Kindergarten to East Elementary for the 2025-2026 School Year if it is maintained. If a change is to be made, the Board will work through the process with Superintendent Stone. A change is not anticipated at this time.
Additional Stipend for Difficult-to-Fill Positions
Superintendent Stone discussed the types of hard to filled positions. Of greatest concern is the Special Education Teachers need—required endorsements—and competitive nature of the recruitment process. This may include deepening the Concurrent Enrollment courses. He would like to bring a proposal to the Board. The Board asked questions for clarification and discussed the issues related to this situation. They were supportive of further work being done on this proposal.
Community Auditorium Task Force and Finance Update
Superintendent Stone shared an update on the work of Auditorium Task Force as well as some very preliminary cost numbers. The square footage numbers are currently being reviewed by functions and rooms. Once those are identified, the space can be better defined.
Next Meeting and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, March 10, 2025, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Public Hearing at 6:30pm on Grade-alike Transitions for the 2026-2027 School Year; Set a Public Hearing for the 2025-2026 Property Tax Rates for March 24, 2025; Flexibility Fund Spending Resolution; and Second Readings for Policies 503.8 and 903.3.
The next Work Session will be on Monday, March 24, 2025, at 6:15 p.m. at the Central Office Community Room. Agenda Items to include: Cell Phone Policy proposal; and Public Hearing on Property Tax rates.
Adjournment
The meeting adjourned at 7:58 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
February 10, 2025 – 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: None.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Adopt the Agenda
Gabrielle Frederick moved to adopt the agenda as presented. Seconded by Mary Allred. Motion carried 7-0.
Hawk Highlight – The Middle School Library Renovation Project – Kaitlyn Dodds, District Librarian, and committee (Rachel Foubert Lori Miller, and Beth Fiordelise) shared their vision for the Middle School Library spaces and plans to submit a Spring Grant to the Washington Riverboat Foundation later in February.
Public Forum
No one spoke.
BUSINESS MEETING
Consent Items
Jed Seward moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of January 13, 2025 and January 27, 2025;
Finance Report
The Finance Report for January, 2025;
Payment of Bills
The bills as listed for February 10, 2025; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 5 students;
Open Enrolled Out Requests total 1 students;
Personnel Items
Work Agreement issued to Courtney Pettit, Middle School General Cook, $15.28 per hour;
Resignation of AuDeanna Fritz, Middle School Paraprofessional, $15.29 per hour, effective February 3, 2025;
Resignation of Mathew O’Brien, Middle School Paraprofessional, $15.79 per hour, effective February 10, 2025;
Resignation of Rebecca Hathaway, West Elementary Paraprofessional, $15.41 per hour, effective February 4, 2025;
Resignation of Grace Pike, West Elementary Custodian, $16.50 per hour, effective February 10, 2025;
Resignation of Amy Johnston, Middle School Special Education Teacher, $48,042 per annum, effective End of 2024-2025 School Year;
Resignation of Jenny Riggan-Sexton, Middle School Special Education Teacher, $68,690 per annum, effective End of 2024-2025 School Year;
Resignation of Katlyn Ruth, East Elementary Kindergarten Teacher, $53,341 per annum, effective End of 2024-2025 School Year;
Resignation of Traci Zahradnek, High School Special Education Teacher, $74,115 per annum, effective End of 2024-2025 School Year;
Resignation of Traci Zahradnek, Special Olympics Coach for Fall and Spring, $1,510.80 per annum, effective End of 2024-2025 School Year;
Fundraising Requests
Middle School Student Leadership Team requests approval to raise funds for Paws & Moore in Washington, Iowa, through the sale of lollipops for Valentine’s Day from February 11th through February 14th as a community participation event;
Ryan Schlabaugh seconded the consent items. Motion carried 7-0.
Student Learning
Reports
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. The Board commented on the Kirkwood (Concurrent Enrollment) classes offering and appreciation for these opportunities for the District’s students. The Board commented with appreciation on the preliminary drawings for the Home School Education Center footprint prepared by CANCO for the District as the HSAP Program continues to grow reaching 700 students.
Second Reading of Board Policies 710.4 and 804.5
Superintendent Stone noted that Board Policies 710.4 – Meal Charges and 804.5 – Stock Prescription Medication Supply were passed on First Reading at the January 13, 2025 meeting. It is time to consider the policies for Second Reading. He asked for any further questions or conversation on either policy. There were none.
Jed Seward moved to approve Board Policy 701.4 Meal Charges on Second Reading as presented. Randy Billups seconded the motion. Motion carried 7-0.
Gabrielle Frederick moved to approve Board Policy 804.5 Stock Prescriptions of Medication Supply on Second Reading as presented. Denise Chittick seconded the motion. Motion carried 7-0.
First Reading of Board Policies 503.8 and 903.3
Superintendent Stone reviewed two new Board Policies. These were discussed at the January 27, 2025, Work Session. The policies are 503.8 Student Threats of Violence and Incidents of Violence and 903.3 Visitors to School Buildings and Sites and Communication with School Personnel. The Board asked questions for clarification on both policies.
Ryan Schlabaugh moved to approve Board Policy 503.8 Student Threats of Violence and Incidents of Violence on First Reading as presented. Jed Seward seconded the motion. Motion carried 7-0.
Jed Seward moved to approve Board Policy 903.3 Visitors to School Buildings and Sites and Communication with School Personnel on First Reading as presented. Denise Chittick seconded the motion. Motion carried 7-0.
Proposed 2025-2026 School Calendar
Superintendent Stone provided the School Calendar for the 2025-2026 School Year in two formats. The dates are the same in both with one for internal purposes and one for use by the Public. This the same School Calendar shared at the January 27, 2025, Work Session. He asked for questions from the Board. This has been worked on with IBB Committee for their input over the past two months. It is recommended for adoption by the Board.
Jed Seward moved to approve the 2025-2026 School Calendar as presented and pending any legislative changes. Randy Billups seconded the motion. Motion carried 7-0.
Finance-Long Range Planning
Washington County Riverboat Foundation Grant Request and Resolution
SBO Swartzentruber, District Librarian. She is bringing a request to the Board for updating and upgrading the Middle School Library with the use of a Riverboat Foundation Grant. Dodds presented a slide show of the project and requested the Board’s support. The application is due on March 15, 2025. The amount of the project is projected to be $79,475.52, of which the District will provide funds of $15,000. This leaves a grant request amount of $64,475.52.
Ryan Schlabaugh moved to approve Resolution 02102501 for the Middle School Library Upgrade Project in the amount of $64,475.52. Mary Allred seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Set a Public Hearing for a Flexibility Account Transfer and Spending of HSAP Funds
School Business Official Swartzentruber stated that a Public Hearing for the transfer of Flexibility Funds from the Home School Assistance Program to the General Fund needs to be set. The amount to be transferred from the Home School Assistance Program is $350,000.00. These are unspent funds available after HSAP has completed the program expenditures for the 2023-2024 School Year. The Public Hearing is proposed for Monday, February 24, 2025 at 6:30 p.m. in the Mid-Prairie Central Office Community Room.
Gabrielle Frederick moved to set the Public Hearing on the Flexibility Account Transfer for February 24, 2025, at 6:30 p.m. in the Mid-Prairie Central Office Community Room. Randy Billups seconded the motion. Motion carried 7-0.
Board Development and Inservice Activities
Superintendent Stone discussed the electronic device survey as he provided a draft of the survey to go to parents. The data would be collected prior to the February 24, 2025 Work Session. The Board discussed the questions on the survey and asked for some changes to the questions.
Announcements and Suggestions for Next Agenda
The next Work Session Meeting will be on Monday, February 24, 2025, at 6:15 p.m. Agenda items to include: Public Hearing for the HSAP Flexibility Transfer and Spending, Resolution for Flexibility Transfer, Cell phone policy and review of survey data; Community Auditorium Task Force and Finance Update; and Intentions for Grade-alike Attendance Centers for 2026-2027—set a Public Hearing date on February 24th for March 10th;
The next regular Board meeting will be on Monday, March 10, 2025, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Resolution for HSAP Flexibility Spending, and Set the First Certified Budget Public Hearing on Property Tax Rates for March 24th
Adjournment
The meeting adjourned at 7:32 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
January 27, 2025, 2025– 6:15 p.m.
Vice President Ryan Schlabaugh called the meeting to order in the absence of President Jake Snider.
Board members present: Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider (arrived at 6:22p.m).
Board members absent: Mary Allred, Randy Billups, Jake Snider (arrived at 6.22p.m).
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Staff Chuck Banks, Tim Bartels, Robin Foster, Greg Jergens, Rachel Kerns, Jodee Beck, Kristan Hunter – for Strategic Plan.
Pledge of Allegiance
Read the School Mission Statement by – Gabrielle Frederick
Gabrielle Frederick moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 4-0.
Public Forum No one spoke.
Business Meeting
Consent Items
Gabrielle Frederick moved to approve the following consent items.
Payment of Bills
The bills as listed for January 27, 2025 and prepaid bills;
Open Enrollment Requests
Open Enrollment In Requests total 2 students;
Open Enrolled Out Requests total 0 students;
Personnel Items
Resignation of Callie Adkins, 4th Grade Teacher, $47,500 per annum, effective end of 2024-2025 School Year;
Resignation of Makenzie Mantz, 1st Grade Teacher, $47,500 per annum, effective end of 2024-2025 School Year;
Resignation of Will Van Soelen, 1st Grade Teacher, $47,500 per annum, effective end of 2024-2025 School Year;
Resignation of Melissa Rediger, High School Student Leadership Team Leader 0.5, $327 per annum, effective end of 2024-2025 School Year;
Resignation of Pete Cavanagh, High School Student Leadership Team Leader 0.5, $327 per annum, effective end of 2024-2025 School Year;
Fundraising Requests
FCCLA requests approval to raise funds through their annual Strawberry Sales from February 1st to February 15th for Community, Student Body, and Leadership projects for the club;
Jed Seward seconded the consent items. Motion carried 4-0.
Business Item -- None
Work Session
District Strategic Plan
Superintendent Stone provided an introduction on the District Strategic Plan work completed to date by the Administrative Leadership Team. This is a new process for the Administrative Team, Board, and for the community. This is a great start but is not yet complete. This included Collective Commitment, District Values, Strengths, In 5 Years, and Vision (Every Student, Every Day) along with the current state Mission. The Team then provided a presentation on the current status of the Strategic Plan starting at a High Level and the diving into the “Three Rocks”—bedrocks of the plan. Some Highlights include the Aims Statements:
The Board asked questions about each of the Aims Statements and underlying details to gain additional understanding in approach and data used.
President Snider arrived at 6:22 p.m. during the beginning of this agenda item.
Potential 2025 2026 School Calendar
Superintendent Stone provided an update on the current status of the 2025-2026 School Calendar and the work done to date by the Interest Based Bargaining Group starting in November 2024. He provided context to Professional Development (PD) times on Fridays to increase the PD time by 11 hours from previous years. The Board asked questions about the calendar changes as it affects students and staff.
HSAP Flexibility Transfer Approach
SBO Swartzentruber provided a memo to the Board as a springboard to discussion about the HSAP Flexibility Transfer. He provided a bit of history of the transfer done since COVID ended and the growth of the HSAP program. Rachel Kerns also provided input on the program and some of the needs that are mid-term and longer term priorities. The Board asked questions for additional understanding.
Cell Phone Conversation Sample IASB Policy
Superintendent Stone provided a copy of the IASB Cellphone Policy 503.09 “Student Use of Personal Electronic Devices” as the next step in the discussion process the Board has engaged in over the past few Work Sessions. The Board again discussed effect of cellphones on education, then determine the extent to which the ins and outs of the policy, and the communication strategy to the students, families, and staff. Each Board member spoke about their understanding and current position on the topic.
Board Policy 503.8 Student Threats of Violence and Incidents of Violence
Superintendent Stone the IASB Model Policy and the Administrative Regulation. This will be a First Reading at the February 10th Business Meeting.
Grade-Alike Attendance Centers Timeline
Superintendent Stone noted the conversations by the Board in prior Work Sessions. The discussion has anticipated changing the grade-alike centers at East Elementary to include Prekindergarten, Kindergarten and Grade 1 and at West Elementary to include Grades 2, 3, and 4 starting in the 2026-2027 School Year. This is considered as part of the additional classroom space requirements at West Elementary. Additional discussion items include: the timeline for communication, community comment through public forums, etc.
Funding Amount for an Auditorium
Superintendent Stone provided an update on the current status of determining the amount. Stone reported on the group that visited West Branch, Marion, and Auburnett schools to see their auditoriums along with OPN staff on Thursday, January 23rd. Stone discussed the seating sizes at each and also two of the three have an orchestra pit. Stone has requested a number from OPN for a 499-seat auditorium, band and choir rooms, and parking as requested by the Board.
Next Meeting and Suggestions for Next Agenda
The next Board meeting will be on Monday, February 10, 2025, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Approve the 2025-2026 School Calendar; Setting a Public Hearing for the HSAP Flexibility Transfer; Second Reading of Board Policies 701.4 Meal Charges and 804.5 Stock Prescriptions Medication Supply; First Reading of 503.8 Student Threats of Violence and Incidents of Violence; Set a Public Hearing on for the Grade-Alike attendance center at February 24th meeting;
The next Board Work Session will be on Monday, February 24, 2025, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: 2025-2026 Debt Surplus Levy; Cellphone policy discussion with survey results and cost of the bags;
Adjournment
The meeting adjourned at 8:37 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
January 13, 2025 – 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: Mary Allred.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Adopt the Agenda
Gabrielle Frederick moved to adopt the agenda as presented. Seconded by Jed Seward. Motion carried 6-0.
Public Forum
A taxpayer spoke about his concern for the test scores from the State of Iowa and the Boards responsibility for curriculum.
BUSINESS MEETING
Consent Items
Gabrielle Frederick moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of December 9, 2024;
Finance Report
The Finance Report for December 2024;
Payment of Bills
The bills as listed for January 13, 2025; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 4 students;
Open Enrolled Out Requests total 0 students;
Personnel Items
Contract issued to David Murray, Middle School Girls Wrestling Coach, $2,467.64 per Season;
Contract issued to Aaron Coghlan, Professional Partner, $250 Paid Over two Months;
Work Agreement issued to Grace Pike, West Elementary 2nd Custodian, $16.5 per hour;
Work Agreement issued to Danielle Williams, East Elementary Paraprofessional 0.56FTE, $15.29 per hour;
Work Agreement issued to AuDeana Fritz, East Elementary Paraprofessional, $15.29 per hour;
Resignation of Tobi Anderson, Middle School General Cook, $15.28 per hour, effective 12/10/2024;
Resignation of Jodi Meader, HSAP Media Secretary, $15.54 per hour, effective End of 2024-2025 School Year;
Resignation of Natalie Twaddle, Middle School Paraprofessional, $15.29 per hour, effective 12/31/2024;
Volunteer Coaches for Winter Sports
Ryan Cortum – Boys Basketball Tim O’Toole – Boys Basketball
Vinnie Bowlin – Boys Wrestling Ben Meader – Boys Wrestling
Brent Foster – Boys Wrestling Shannon McCain – Boys Wrestling
Fundraising Requests – None presented for consideration
Ryan Schlabaugh seconded the consent items. Motion carried 6-0.
Student Learning
Reports
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. No questions were asked. A compliment to Home School Assistance Program by a Board Member for the work being done.
SBRC Resolution Request for Additional Allowable Growth for At-Risk & Drop-Out Prevention Program
SBO Swartzentruber introduced the annual resolution for consideration. The request is for Modified Supplemental Aid for 2025-2026 Dropout Prevention Program of $253,005.00 to implement the At-Risk and Dropout Prevention program plans. The local match component is $84,335. It is recommended that the Board pass this resolution prior to the January 15, 2025, deadline. The Board commented about the process.
Gabrielle Frederick moved to approve the resolution by reading Resolution 01132501 for Additional Allowable Growth for Modified Supplemental Aid of $253,005.00 for implementation of the 2025-2026 School Year At-Risk and Dropout Prevention program plans by reading the resolution. Jed Seward seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - absent
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
First Reading of Board Policies 701.4 Meal Charges and 804.5 Stock Prescriptions Medication Supply
Superintendent Stone introduced the policies for consideration. These are mandatory policies as established recently by IASB. These are part of the IASB Policy Primer for policies that need to be reviewed and revised.
Policy 710.4 Meal Charges expands Policy 710.1. The Board discussed the policy. The amounts in the policy were discussed and values assigned.
Policy 804.5 Stock Prescriptions of Medication Supply provides policy for keeping certain stock medicines in place at the buildings. The Board discussed the policy.
Gabrielle Frederick moved to approve Board Policy 701.4 Meal Charges on First Reading as determined with amounts. Denise Chittick seconded the motion. Motion carried 6-0.
Ryan Schlabaugh moved to approve Board Policy 804.5 Stock Prescriptions of Medication Supply on First Reading as presented. Randy Billups seconded the motion. Motion carried 6-0.
Finance-Long Range Planning
Board Policy 407.1 Licensed Employee Resignation Amount Determination
School Business Official Swartzentruber noted the dates per Board Policy to be the first Monday in February and the first Monday in March for the Early Resignation Incentive. The amount for the first date was $2,000, and the amount for the second date was $1,000 in fiscal year 2023-2024. It is recommended the amounts stay the same for February of 2025 and March of 2025, respectively. The incentive is paid in the June 2025 pay period. The Board discussed the recommendation.
Jed Seward moved to approve the resignation incentive amounts remain at $2.000 for the first Monday in February and $1,000 for the first Monday in March of 2025. Gabrielle Frederick seconded the motion. Motion carried 6-0.
Board Policy 405.2 Licensed Employee Qualifications, Recruitment, Selection Sign-On Incentive
Superintendent Stone stated the need for the Board to select an amount for the New Teacher Sign-On Incentive. The past few years the amount has been $5,000 paid in two installments. The first is half of the amount September of 2025. The second half would be paid in September of 2026 provided the teacher is still employed with the District. The Board discussed the incentive and the payment amount.
Gabrielle Frederick moved to approve the Licensed Employee Sign-On payment at $5,000 for the 2025-2026 School Year. Ryan Schlabaugh seconded the motion. Motion carried 6-0.
Certified Budget Season Update
SBO Swartzentruber updated the Board on the Certified Budget steps for the 2025-2026 Fiscal Year. First Public Hearing documents need to be to Washington County Auditor by March 5th with the first public hearing possible on March 20th. There will need to be two Public Hearings with the first being March 24, 2025 and the second to be either April 8th or April 21st. The first Public Hearing will be a separate one item agenda meeting. The Hearing needs to be set and notifications sent with the March 10, 2025, Board Meeting. The second Public Hearing needs to be by April 21, 2025, though we will aim for April 8, 2025. As this is a reporting item, there is no action to be taken at this time.
Board Development and Inservice Activities
Nothing was added.
Announcements and Suggestions for Next Agenda
The next Work Session Meeting will be on Monday, January 27, 2025, at 6:15 p.m. Agenda items to include: Cellphone Policy, Auditorium Discussion, Strategic Plan, Flexibility Funds Transfer for Home School Assistance Program, and Discussion of the 2025-2026 School Calendar.
The next regular Board meeting will be on Monday, February 10, 2025, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Set a Public Hearing for the Flexibility Transfer of Home School Assistance Program funds of June 30, 2024; Riverboat Foundation Grant for Middle School Library; and approval of the 2025-2026 School Calendar.
Superintendent Evaluation per Iowa Code 21.5 Subsection 1e.
Ryan Schlabaugh asked for a motion to go into closed session to conduct the evaluation of Superintendent Stone.
Gabrielle Frederick moved to enter closed session per Iowa Code 21.5, 1e. to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation, and that individual requests a closed session.
Ryan Schlabaugh seconded the motion.
Roll Call Vote:
Gabrielle Frederick - yes Mary Allred - absent
Jed Seward - yes Randy Billups - yes
Ryan Schlabaugh - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
Board Entered Closed Session at 7:02 p.m.
Board Exited Closed Session at 7:28 p.m.
Adjournment
The meeting adjourned at 7:32 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
December 9, 2024 – 6:15 p.m.
Vice President Ryan Schlabaugh called the meeting to order in the absence of President Jake Snider.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: Jake Snider (arrived at 6:17 p.m.)
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Gabrielle Frederick
Adopt the Agenda
Mary Allred moved to adopt the agenda as presented. Seconded by Randy Billups. Motion carried 7-0.
Jake Snider arrived as the agenda was being adopted at 6:17pm and began to chair the meeting.
Hawk Highlights
Andy Miller joined the meeting to provide an update on Youth Project with Washington County Outreach. He complimented the students—Rylee and Jacob--of the District. He noted the leadership provided by our students and the activities. 113 students participated in 6 visitations with residents of various nursing homes. 75% said they would do this again. He thanked the Board for their willingness to let him share.
Public Forum
No one spoke.
BUSINESS MEETING
Consent Items
Ryan Schlabaugh moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of November 11, 2024, and November 25, 2024;
Finance Report
The Finance Report for Year to Date November 2024;
Payment of Bills
The bills as listed for December 9, 2024; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 3 students;
Open Enrolled Out Requests total 0 students;
Personnel Items
Contract issued to Justin Barthelman, 0.5 FTE High School Physical Education Teacher, $23,750 per annum;
Contract Issued to Darrick Eldridge, High School Assistant Girls Wrestling Coach, $2,833 per season;
Fundraising Requests – No requests presented for approval
Mary Allred seconded the consent items. Motion carried 7-0.
Student Learning
Reports
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. No questions were asked. Frederick expressed appreciation for the Virtual Academy/ALC Report. Stone talked about a first Strategic Planning meeting last week with a GWAEA representative and the Administrative Team and building state. A new vision statement is started “Every Student, Every Day”. This will begin to seen in every day communications and interactions.
Finance-Long Range Planning
Matching Funds Approval for FY 2024-2025
Superintendent Stone and SBO Swartzentruber brought this to the Board for consideration. Per Board Policy 903.6 the Board, in August of each year the Board makes a decision to promote joint fundraising for the three major Booster Groups including: Fine Arts Boosters, Athletic Boosters, and Student Boosters. In the past several years, the matching funds have been $15,000 per group or a total maximum of $45,000. The Board asked questions for clarification and understanding.
Gabrielle Frederick moved to approve matching funds of $15,000 to each of the three groups, totaling $45,000 for the 2024-2025 School Year. Jed Seward seconded the motion. Motion carried 7-0.
Additional Allowable Growth for Open Enrollment Out and ELL Beyond Five Years for FY 2024-2025
SBO Swartzentruber presented the additional allowable growth resolution for the current fiscal year. This happens every year after the Department of Education provides the calculations upon completion of their enrollment count process. If passed, the resolution will allow the District to increase spending authority of $83,625 for Open Enrollment Out and of $10,252 for ELL Beyond 5 Years. These amounts are a result of the Certified Enrollment data from the October 1, 2024 count date.
Ryan Schlabaugh moved to approve Resolution 12092401 to allow the Superintendent to request increased spending authority of $83,625 on Open Enrollment Out for the 2024-2025 School Year and $10,252 for ELL Beyond 5 Years. Mary Allred seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Budget Guarantee Resolution for FY 2025-2026
School Business Official Swartzentruber provided the Regular Program Budget Adjustment Resolution #120924 and recommended approval of the resolution. Due to the District’s Resident Student Count on October 1, 2024, reported as 39.46 students down from the previous October 1, 2023
Student Count, it is very likely that increased funding by the State of Iowa for schools will not meet last year’s budget funding, and this is a precautionary resolution. The resolution allows for the District to receive at least 101% of the 2024-2025 Fiscal Year Revenue. Open Enrolled In students were up 19.20 students from the October 1, 2023 Student Count. While the Open Enrolled In students offset smooths the net trend, the District is slightly up by 2.24 students served compared to the 2023 count. This year’s resolution is a necessary precautionary protection of District funding.
Gabrielle Frederick moved to approve Resolution #120924 Regular Program Budget Adjustment for the 2025-2026 School Year as presented. Denise Chittick seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Staff Payment for December Payroll
Superintendent Stone shared that in the review of the District’s Fund Balance and Spending Authority results at June 30, 2024, he would like to recommend a one-time holiday payment to District staff under Contract and Work Agreements. The total cost to the District for 253 staff persons would be approximately $136,180. The recommended one-time payment would be made in the December payroll. The Board asked questions for clarification and understanding.
Gabrielle Frederick moved to approve a one-time holiday payment to District staff in the total amount of $136,180 on the December, 2024 payroll. Denise Chittick seconded the motion. Motion carried 7-0.
Board Development and Inservice Activities – There was nothing added at this time.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, January 13, 2025, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Consideration of an early resignation incentive, Resolution for 2025-2026 Dropout Prevention Modified Supplemental Amount,
The next Work Session Meeting will be on Monday, January 27, 2025 at 6:15 p.m. Agenda items to include: HSAP Flexibility Account Transfer; Grade-Alike Attendance Center Continued; Strategic Plan Discussion and update; Cell Phone Policy Discussion, and update on the Facilities Committee meetings and process.
Closed Session – Consultation with Legal Counsel
President Jake Snider asked for a motion to go into closed session in order to conduct discussions with legal counsel for the District.
Gabrielle Frederick moved to go to Closed Session under Iowa Code Section 21.5(1)(c) to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Ryan Schlabaugh seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
The Board entered Closed Session at 6:43 p.m.
The Board exited Closed Session at 8:20 p.m.
Adjournment
The meeting adjourned at 8:21 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
November 25, 2024– 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: None.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Mary Allred moved to adopt the agenda as presented. Seconded by Gabrielle Frederick. Motion carried 7-0.
Hawk Highlight – Instructional Coaches – Kristan Hunter and the Instructional Coaches: Erin Cavanagh (HS), Kelsi TeBockhorst (MS), Emily Davis (West Elem), and Sarah Ihde (East Elem) provided the Board with an update on the Induction Coaching Program for FY2025; and the Beginning Teacher Network and Communication goal. The latter is an expansion of the FY2024 goal and includes new teachers and second year teachers. Topics are aligned with the Iowa Teaching Standards. They are also engaged in their Instructional Coaching duties. The Board asked questions about the program and approach to their duties and an expansion to the program.
Business Meeting
Consent Items
Ryan Schlabaugh moved to approve the following consent items.
Payment of Bills
The bills as listed for November 25, 2024 and prepaid bills;
Open Enrollment Requests
Open Enrollment In Requests total 4 students;
Open Enrolled Out Requests total 3 students;
Personnel Items
Work Agreement issued to Grace Baetsle, High School Special Education Para Professional, $15.29 per hour;
Work Agreement issued to Jennifer Riddle, High School Special Education Para Professional, $15.29 per hour;
Resignation of Jane Blieu, High School Paraprofessional, $15.35 per hour, effective 11/27/2024;
Resignation of Mark Craft, West Elementary Custodian, $16.53 per hour, effective 11/21/2024;
Fundraising Requests
Girls Wrestling requests approval to raise fund through the sale of poured candles and t-shirts from November 18th to December 3rd to purchase new uniforms and warm up and to take the team to the state meet in Iowa City;
Boys Basketball requests approval to raise funds through a Donation Campaign to family and friends of the program from November 18th to December 2nd for the purchase of player/coach apparel, equipment, supplies, and volunteer coach pay;
Mary Allred seconded the consent items. Motion carried 7-0.
Business Item
East Elementary Paraprofessional 0.5 FTE Proposal
Superintendent Stone brought the proposal to add a 0.5 FTE Paraprofessional to East Elementary due to an Individual Education Plan Change. This position would work every morning for 4 hours. The expenses would be allocated to Special Education. The Board briefly discussed the proposal noting past practice.
Jed Seward moved to approve a half-time paraprofessional position at East Elementary as presented. Gabrielle Frederik seconded the motion. Motion carried 7-0.
Work Session
Recap from the IASB Convention
Board President Snider and Superintendent Stone led a discussion about the takeaways by the 5 Board Members that attended the IASB Annual Convention from November 20th to November 22nd in Des Moines. Each Board member in attendance noted some highlights. Board Members in attendance at IASB were: Jake Snider, Ryan Schlabaugh, Mary Allred, Jed Seward, and Denise Chittick. Superintendent Stone also provided thoughts and impressions on the Friday morning session.
Cell Phone Conversation and a Sample IASB Policy
In the continuing conversation about Cell Phone Policy and approach to cell phones in the High School and Middle School Buildings, the Board reviewed the IASB Sample Policy on Cell Phones. Superintendent Stone shared the Sample Policy 503.9. The Board discussed the policy and the State’s position in Senate File 2044 from the 2024 Session. Principals Banks (HS) and Tim Bartels (MS) were present for this agenda item and provided additional context. Discussion also centered on student health, social interaction, consistency, and enforceability. The Board asked for a survey of all staff as the next step.
Grade-A-Like Attendance Centers Discussion
Principals Banks (HS), Tim Bartels (MS), Robin Foster (West Elementary), and Greg Jergens (East Elementary) were present for this agenda items. Superintendent Stone introduced this topic and reminded the Board of earlier conversations. The thought process would be for changes to take place in the 2026-2027 School Year. The current thought process is Prekindergarten to Grade one in East Elementary, Grade Two to Grade Four in West Elementary. The planning process for space at West Elementary will be begin on Tuesday, November 26th with CANCO staff and OPN staff. The Board generally agrees the above changes make sense.
Funding Amount for an Auditorium
President Snider and Superintendent Stone continue to bring this to the Board for discussion and consideration. The goal is to provide a dollar amount the Board would allocate to a future bond referendum to the Fine Arts Boosters. Stone noted that he is still trying to work with outside parties to gather information toward determining a construction dollar amount. The Board then discussed some preliminary amounts and very high level ideas on bonding capacity. There would be other fundraising sources that would need to be utilized. It is recognized that the work of the Community Facilities Committee is important to the process in setting priorities and direction.
State Report Card Update
Superintendent Snider provided a snapshot and insight into the State Report Card for the District. There are conversations on-going about a strategic plan with the Administration Team, Grant Wood AEA, and Specialists. Stone shared two different high-level Strategic Plan—one a five-year, the second a ten-year—as examples and noted work that is underway with intention of sharing something with the Board at the Work Session in January. The Board discussed the data approaches to the Report Card and the next steps to the address the issues.
Other Topics of Interest: Consistency of Behavior Plans, Evaluation of Staff and Coaches; Alternative On-line meeting option for Board and or Community
Due to the lateness of the hour, these topics were tabled to a future Work Session. It was asked the concurrent enrollment and the trades be added to this list. Also, asked for Board Highlights to be added.
Board Highlights
Next Meeting and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, December 9, 2024, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: SBRC Resolution, and Budget Guarantee Resolution.
Adjournment
The meeting adjourned at 8:37 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
November 11, 2024 – 6:15 p.m.
Retiring School Board Annual Meeting
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: Jake Snider left the meeting at 7:00 p.m. to attend National Honor Society.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Adopt the Agenda
Mary Allred moved to adopt the agenda as presented. Seconded by Jed Seward. Motion carried 7-0.
Consent Items
Ryan Schlabaugh moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of October 14, 2024 and October 28, 2024;
Denise Chittick seconded the consent items. Motion carried 7-0.
Adjournment (Sine Die) The Board President adjourned “sine die” the final meeting of the 2023-2024 Board.
New Board of Education – Organization of the 2024-2025 Board
Board Secretary, Jeff Swartzentruber, called the meeting to order.
The Board Secretary opened the floor for discussion for the Nominations for Board President and Vice-President.
Ryan Schlabaugh and Jake Snider both expressed interest in the President and Vice-President position. Frederick expressed appreciation for Jake Snider as President in the past year. The Board asked questions of the Schlabaugh and Snider.
Nominations for President of the Board of Directors for the 2024-2025 school year: Jed Seward nominated Jake Snider for President of the Board. Seconded by Randy Billups. Motion carried 6-0, with the nominee abstaining.
Nominations for Vice-President of the Board of Directors for the 2024-2025 school year: Jake Snider nominated Ryan Schlabaugh for Vice-President. Seconded by Gabrielle Frederick. Motion carried 6-0, with the nominee abstaining.
The Oath of Office was administered individually to Jake Snider as President and to Ryan Schlabaugh as Vice-President.
Appointment of Board Secretary/Treasurer: Gabrielle Frederick nominated Jeffrey Swartzentruber, School Business Official as School Board Secretary and Board Treasurer. Seconded by Mary Allred. Motion carried 7-0. No oath was administered as the position continues with a paid staff person.
Opening for the New School Board
President Jake Snider called the meeting to order.
Adopt the Agenda
Mary Allred moved to adopt the agenda as presented. Seconded by Jed Seward. Motion carried 7-0.
Hawk Highlight – Facilities Committee Presentation
Ryan Schlabaugh, Board Member, representing the Facilities Committee started a shortened presentation to highlight the progress currently being made on the 2024 GO Bond. He expressed appreciation for the process and the group’s work. Jake Snider talked about the process undertaken by the Steering Committee. Jed Seward, Board Member and member of the Steering Committee, discussed the 5 projects approved on the Bond and the current status of projects. The Elementary Schools Parking Lot projects—2 of the 5projects—came in under budget. The West Elementary HVAC/Humidity issues were reviewed and assessed. It was found that a number of control changes have solved the majority of the issues to the extent that there is a $900,000 savings. At West Elementary, the assessment of classroom space is on-going. In the assessment it has been determined that there is a need for 2 classrooms and improvements versus 4 classrooms for a savings. This led to a review of the 37 items developed by the Facilities Committee prior to the passage of the 2024 GO Bond. Superintendent Stone then showed the floor plan of the Wrestling/Activities facility. Included are 3 mats, changing/shower areas, storage and weight room on the top level. A concession area, restrooms and storage on the lower level facing the football field is also included in the plan. The original plan only included 1.5 mats and not a lot of amenities. Subsequent to the review of the 37 items by the Steering Committee, it was determined that the needs at the Wrestling/Activities facility could be expanded and begin to address 17 items of the 34 on the list from the original 5 items noted above while maintaining the integrity and letter of the Bond Referendum language. The current adjusted list will lead the Facilities Committee to begin to reprioritize the remaining items on the list and assess other items. The Board asked questions about the projects and possible projects. There is agreement that these developments are very positive for the District.
Jake Snider left the meeting at 7 p.m. during this agenda item and turned the chair over to Ryan Schlabaugh.
Public Forum
No one spoke.
BUSINESS MEETING
Consent Items
Randy Billups moved to approve the following consent items.
Finance Report
The Finance Report for Year to Date October 2024;
Payment of Bills
The bills as listed for November 11, 2024; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 3 students;
Open Enrolled Out Requests total 1 students;
Personnel Items
Contract issued to Danielle Williams, High School Head Softball Coach, $5,464 per season;
Fundraising Requests
The Prom Committee requests approval to raise funds through an Ugly Sweater Sale from November 12th to November 21st to raise money to put on the Junior Senior Prom event in the Spring of 2025;
Gabrielle Frederick seconded the consent items. Motion carried 6-0.
Student Learning
Reports
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. While no questions were asked on the reports, Superintendent Stone discussed the Veterans Day Assembly that took place today and the impact that it had on the students and those in attendance.
Finance-Long Range Planning
Superintendent Mid-Year Check-In Expectations for November 25, 2024
Vice-President Schlabaugh and former Vice-President Gabrielle Frederick noted the necessity to conduct a mid-year evaluation/check-in/discussion with Brian Stone, Superintendent. The evaluation needs to take place at the last Board Meeting in November. Schlabaugh and Frederick will gather information for standards items 1, 4, and 6.
Board Development and Inservice Activities
IASB Convention is November 20-22, 2024. Registrations have been completed for all Board members planning to attend and Superintendent Stone reviewed the details including transportation by School Board members.
Announcements and Suggestions for Next Agenda
The next Work Session Meeting will be on Monday, November 25, 22024 at 6:15 p.m. Agenda items to include: Grade A-like Attendance Center Discussion, Continuation of the Cellphone Discussion, Resolution for SBRC Spending Authority for ELL Beyond 5 years and for Open Enrollment In and Out counts; Semi-annual Superintendent Evaluation most likely conducted in closed session;
The next regular Board meeting will be on Monday, December 9, 2024, at 6:15 p.m. at the Central Office Community Room. This is the only meeting planned for December.
Adjournment
The meeting adjourned at 7:26 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
October 28, 2024– 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: None.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Randy Billups moved to adopt the agenda as presented. Seconded by Jed Seward. Motion carried 7-0.
Business Meeting
Consent Items
Mary Allred moved to approve the following consent items.
Payment of Bills
The bills as listed for October 28, 2024 and prepaid bills;
Open Enrollment Requests
Open Enrollment In Requests total 0 students;
Open Enrolled Out Requests total 0 students;
Personnel Items
Work Agreement issued to Heather Harms, East Elementary Paraprofessional, $15.29 per hour;
Work Agreement issued to Cana Rediger, West Elementary Paraprofessional, $15.29 per hour;
Work Agreement issued to Natalie Twaddle, Middle School Paraprofessional, $15.29 per hour;
Fundraising Requests
Post Prom requests approval to raise funds through an on-line Leading Edge event from November 15th to November 29th to raise funds for Post Prom Activities;
Post Prom requests approval to raise funds through a Drive Thru Pulled Pork Dinner on November 16th to raise funds for Post Prom Activities;
Post Prom requests approval to raise funds through the sale of Sugar Bottom Cookies from September 15th to October 14th to raise funds for Post Prom Activities;
Football requests approval to raise funds through sale of football playoff shirts from October 20th to 22nd for volunteer coach payments, equipment, supplies and jerseys;
Ryan Schlabaugh seconded the consent items. Motion carried 7-0.
Business Item - None
Work Session
Board Discussion About Cell Phone Policy
President Snider opened the discussion to continue from last month’s Work Session. Superintendent Stone provided input from Mr. Banks, and the High School staff on their experience and opinions. He also discussed the perspectives of the Middle School the input from Mr. Bartels and his staff. Also, joining the conversation were Jan Hochstetler, author of “Always More To Learn” and discussed Jonathon Haidt's book “The Anxious Generation”, included in the latter book is a description of the Great Rewiring, and the overprotection of our children. She provided some slides with data to show anxiety, screen time, and time spent with friends, etc. She also discussed the decline in academic test scores and other closely related topics. The Board thanked Hochstetler for her time, knowledge and information. The Board continued the discussion of the issues and potential movement towards a policy. More research and information gathering on policies are requested by the board.
Dollar Amount for the Auditorium
President Snider opened this conversation with the Board. About a year ago, the Fine Arts Boosters attended a Board Meeting to ask for support of the construction of an auditorium for the District. At that point they requested an amount that the District could fund. The Board discussed ideas and impressions of the process and then discussion of size of facility. This discussion will continue as the current Facilities Plan develops.
Rollover for HSAP Building Needs and Flexibility Transfer
Superintendent Stone and SBO Swartzentruber discussed the past practice with excess funds in the Flexibility Transfer from Home School Assistance Program. There have been some preliminary needs discussion at the Home School Building with Swartzentruber doing background work to find out what is possible for use of Flexibility Funds. Stone then discussed approach to the needs with the Board. The board asked questions of Stone and Swartzentruber to gain understanding of the situation. The Flexibility Transfer public hearings normally take place in January and February. Discussion in more detail is planned for the January Work Session.
Grade-A-Like Attendance Centers Discussion
Superintendent Stone discussed this as an important element of the current construction plan. This item was requested by the Board to revisit as a part of the 2024 GO Bond planning discussion, especially as it relates to West Elementary and East Elementary potential changes. It is proposed that West Elementary would become a Grades 2, 3 and 4 building while East Elementary would be a Preschool, Kindergarten, and Grade 1 building. The Board discussion centered on the pros and cons and timing. The Board encouraged further discussion at a future meeting. Potential action to be considered in an upcoming business meeting.
Mid-Year Superintendent Evaluation/Check-In
Tabled until the first meeting in November.
Next Meeting and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, November 11, 2024, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Annual Organization Meeting of the Board; Possible Resolution for SBRC Spending Authority for ELL Beyond 5 Years, and for Open Enrollment IN and Out items;
Adjournment
The meeting adjourned at 8:12 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
October 14, 2024 – 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: None.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Adopt the Agenda
Ryan Schlabaugh moved to adopt the agenda as presented. Seconded by Mary Allred. Motion carried 7-0.
Hawk Highlight – Marci Stanfield, District Nutrition Director, shared about Power Snack from the Hanson Foundation to provide students with opportunity to be fed during holiday breaks. She reached out to the Foundation to see if Mid-Prairie could participate in their program. All of the smaller local grocery stores and Fairway grocery stores are willing to honor the coupons. Each teacher gets a box of coupons and a beef stick for each student. The Board asked questions about the program and other opportunities for the students’ nutrition. The Board thanked Stanfield for her work.
Public Forum
No one spoke.
BUSINESS MEETING
Consent Items
Randy Billups moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of September 9, 2024 and September 23, 2024;
Finance Report
The Finance Report for Year to Date September 2024;
Payment of Bills
The bills as listed for October 14, 2024; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 1 students;
Open Enrolled Out Requests total 0 students;
Personnel Items
Work Agreement issued to Tobi Anderson, Middle School General Cook, $15.28 per hour;
Work Agreement issued to Karin Schadle, East Elementary Paraprofessional, $15.29 per hour;
Resignation of Ammie Neal, West Elementary Paraprofessional; $15.80 per hour effective September 28, 2024;
Fundraising Requests
Baseball requests approval to raise funds through annual can recycling drive on October 5th for the Baseball program, equipment and field maintenance;
ALC Graduate – Approval of Ms. Danielle Brown as an October 2024 graduate of the Mid-Prairie Alternative Learning Center.
Mary Allred seconded the consent items. Motion carried 7-0.
Student Learning
Reports
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. No questions were asked. Superintendent Stone shared the Care Solace brochure.
Finance-Long Range Planning
Level 1 Investigators
Superintendent Stone shared that the District needs to appoint Level 1 Investigators per Board Policy 402.3. With changes in Staff it is appropriate to appoint Level 1 Investigators ahead of the normal January timeframe. Principals and Administrators recommended for appointment as Level 1 Investigators are: Jodee Beck, Rachel Kerns, Robin Foster, Greg Jergens, Chuck Banks, Tim Bartels, and Frank Slabaugh with Superintendent Stone appointed as the First Alternate to the Level 1 Investigators. Stone asked for questions and discussion from the Board. The Board asked questions about the role of investigators.
Denise Chittick moved to approve the above list as Level 1 Investigators as recommended. Ryan Schlabaugh seconded the motion. Motion carried 7-0.
Additional Allowable Growth Resolution for Limited English Proficiency Funds
School Business Official Swartzentruber presented the Limited English Proficiency Funds Additional Allowable Growth Resolution #10142401 as required by law. This resolution recognizes the State funding for the District’s Limited English proficiency program is insufficient. The funding requirements are a calculation based upon student served. In the District’s case, the student count is not high enough to pay the compensation and expenses for a full-time teacher, though one is required. Once the District exceeds the funds allocated, the excess costs are tracked in order to receive additional spending authority. The resolution requests $36,944.36 additional spending authority.
Ryan Schlabaugh moved to approve Resolution #10142401 for additional spending authority of $36,944.36. Mary Allred seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Washington and Johnson County Conference Boards
The board discussed who the representatives for these boards will be for the 2024-2025 School Year. Normally this is completed in the November organizational meeting. However, Washington County has requested the names earlier than November, which can work this year due to no school board elections. Both boards work to approve the County Budget via the Assessor’s Office. It is noted that Gabrielle Frederick is the only Johnson County resident amongst the School Board Members. Gabrielle Frederick represented Mid-Prairie at Johnson County and Jed Seward represented Mid-Prairie at Washington County in the prior fiscal year.
Jed Seward moved to approve Gabrielle Frederick as the Johnson County Representative to the Johnson County Conference Board and Jed Seward as the Washington County Representative to the Washington County Conference Board for the 2024-2025 School Year. Gabrielle Fredrick seconded the motion. The Motions carried 7-0.
Board Development and Inservice Activities
IASB Convention is November 20-22, 2024. Registrations have been completed for all Board members planning to attend and Superintendent Stone covered the details.
Announcements and Suggestions for Next Agenda
The next Work Session Meeting will be on Monday, October 28, 2024, at 6:15 p.m. Agenda items to include: Continued discussion of Cell Phone Policy with Administrators from the Middle School and the High School present; Discussion of Home School Assistance Program Flexibility spending plan and ideas; Discussion of the Board Commitment to Fine Arts on the auditorium; Discussion and general update of the Safety Grants for the four attendance centers; Stone reported the Interest Based Bargaining Committee will kick off on November 11th.
The next business Board meeting will be on Monday, November 11, 2024, at 6:15 p.m. at the Central Office Community Room. This will include the annual organizational meeting of the Board.
Adjournment
The meeting adjourned at 6:50 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
September 23, 2024– 6:15 p.m.
Vice President Gabrielle Frederick called the meeting to order in the absence of President Jake Snider prior to his arrival.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider (arrived at 6:20 p.m.).
Board members absent: Jake Snider (arrived at 6:20 p.m.).
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Jed Seward moved to adopt the agenda as presented. Seconded by Mary Allred. Motion carried 6-0.
Business Meeting
Consent Items
Mary Allred moved to approve the following consent items.
Payment of Bills
The bills as listed for September 23, 2024, and prepaid bills;
Open Enrollment Requests – No Open Enrollment Requests presented for consideration;
Personnel Items
Contract issued to Daniel Hershberger, Middle School Assistant Football Coach, $2,187.51 per annum;
Resignation of Robin Coffman, Middle School General Cook, $15.28 per hour, effective September 16, 2024;
Resignation of Jillian Wilson, East Elementary Paraprofessional, $15.84 per hour, effective October 3, 2024;
Resignation of Jenny Hobbs, High School Assistant Softball Coach, $4,079.00 per season, effective September 6, 2024;
Resignation of Amy Hartsock-Williams, High School Head Softball Coach, $6,654.00 per season, effective September 16, 2024;
Fundraising Requests – No Fundraising Requests presented for consideration;
Ryan Schlabaugh seconded the consent items. Motion carried 6-0.
Business Item
Special Education Deficit Spending Authority Resolution – Resolution 0923241
SBO Swartzentruber reviewed the SBRC Resolution for Additional Allowable Growth as a result of the Special Education Spending Deficit for the recently completed fiscal year ending on June 30, 2024. The reported deficit was $81,494.48 for last year as compared to $13,193.16 for the previous year. The request is rounded up to $85,000 to allow for any upward adjustment that might be found during the Department of Education’s year-end review.
Ryan Schlabaugh moved to approve Resolution 0923241 to authorize the Superintendent to submit a request to the School Budget Review Committee for additional allowable growth of up to $85,000 to cover the deficit in Special Education funding from the year ending June 30, 2024. Mary Allred seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - absent
Denise Chittick - yes
Motion carried 6-0.
Work Session
Audit Committee For Fiscal Year 2024
School Business Official Jeff Swartzentruber noted that the audit fieldwork for the fiscal year ended June 30, 2024 will begin tomorrow, September 24, 2024. The audit team will be conducting the audit remotely from their offices in Newton as they have done since fiscal year 2019-2020. It is anticipated that the audit fieldwork will take up to 3 days. With the implementation of Policy 707.6 Audit Committee, it may be time to select the committee. A closing conference with the auditors after the completion of fieldwork usually takes place towards the end of fieldwork. Swartzentruber and Stone are in attendance. Does the Board need representation to be in attendance? The Board discussed the need for someone to be present for the closing conference. Ryan Schlabaugh would like be involved. The Board informally agreed to have Ryan Schlabaugh present for the closing conference.
(Jake Snider arrived at 6:20pm during this agenda item.)
Discussion of Board Policies 200.4 and 401.14
President Snider asked for this discussion to be held first. The Board looked at both policies to review for similarities and consistency. Discussions for concerns for accountability and enforcement of the policies. Policy 200.4 is not a mandatory policy. The Board discussion would appear that this will not be pursued for acceptance and approval.
Board discussion about cell phone policy
President Snider opened the discussion. Superintendent Stone shared data and results of conversations with building administrators about cell phone experiences in the buildings from last year and into the beginning of this year. The administrators have not had significant issues. The Board talked about approach to cell phone policy discipline, student behaviors, and student health. Accountability and culture in the buildings was discussed at length. The Board asked for specific information for Stone to gather from administrators and staff for a future work session.
Next Meeting and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, October 14, 2024, at 6:15 p.m. at the Central Office Community Room.
Adjournment
The meeting adjourned at 7:53 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
September 9, 2024 – 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: Gabrielle Frederick.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Mary Allred moved to adopt the agenda as presented. Seconded by Jed Seward. Motion carried 6-0.
Hawk Highlight – High School Student Sharing on Local and State Fair Experiences
Elsa Schmidt, High School FFA Teacher, introduced seven students to share about their local and state fair experiences and Summer Activities. Included activities were: Officer Planning Retreat in early June; Livestock Judging competition; Summer FFA Social Activity is held; FFA volunteered at West Chester to do community clean up—and have done this for the past 15 years; Eighteen students participated in the Washington County Fair; Three students participated in the Johnson County Fair; Twenty-one students exhibited at the State Fair as well as additional students served as ushers; Mid-Prairie was one of 60 FFA Chapters that participated in Photography; Mid-Prairie received a First Place Chapter in Floriculture. The Board thanked the students for their presentation and thanked Mrs. Schmidt for her work and dedication to the Mid-Prairie Program.
Public Forum
A parent of students who open enroll into the Washington School District from Mid-Prairie spoke to request consideration and approval for her students to ride the Washington School District Bus. They reside South and East of West Chester. The Washington District currently has a bus drive by their home to pick up a Washington student. There needs to be some additional work to determine if the situation requires Board approval or meets current State law.
BUSINESS MEETING
Consent Items
Denise Chittick moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of August 12, 2024 and August 26, 2024;
Finance Report
The Finance Report for August 2024 and the Near Final June 2024 End of Year Report;
Payment of Bills
The bills as listed for September 9, 2024; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 13 students;
Open Enrolled Out Requests total 0 students;
Personnel Items
Contract issued to Derek Kalm, Middle School Assistant Volleyball Coach, $2,140 per season;
Work Agreement issued to Kristy Burke, Middle School Paraprofessional, $15.29 per hour;
Work Agreement issued to Nicole Castillo, East Elementary Paraprofessional, $15.29 per hour;
Work Agreement issued to Crystal Adair, High School General Cook, $15.28 per hour;
Work Agreement issued to Robin Coffman, Middle School General Cook, $15.28 per hour;
Resignation of Marla Jennings, Middle School Paraprofessional, $15.38 per hour, effective September 12, 2024;
Fundraising Requests
Post Prom requests approval to raise funds through a “Chuck a Duck” fundraiser held at the Football Game on September 19th to be used for Post Prom Activities in the Spring of 2025;
FCCLA requests approval to raise funds through the sale of Homecoming T-shirts starting August 21st through September 14th to be used for community, student body, and leadership projects for the year;
The 2023-2024 Audit Engagement Letter
The audit engagement letter with Nolte, Cornman, and Johnson prior to the start of fieldwork on September 24, 2024.
Mary Allred seconded the consent items. Motion carried 6-0.
Student Learning
Building and Department Reports
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. A question was raised on the parking space at the Home School Education Center given the current growth of students in the Home School Assistance Program with 650+ students currently enrolled in the program to date.
Madrigal Choir Out of State Travel
Collette McClellen has requested permission to take the Madrigal Choir to Augustana College in Rock Island, Illinois on October 13 and 14, 2024 to participate in the College’s honor choir event.
Ryan Schlabaugh moved to approve the Madrigal Choir to travel to Rock Island, Illinois on October 13-14, 2024 to participate in the Augustana College honor choir event. Randy Billups seconded the motion. Motion carried 6-0.
Finance
Appoint a Delegate to the IASB Convention
School Business Official Swartzentruber reviewed the need to appoint a delegate for the Board at the State convention. Jake Snider served as the delegate for the Board at last year’s State convention. Jake was asked if he wished to continue in this role for the upcoming state convention on November 20-22, 2024. The Board discussed appointing another delegate for the convention. It was decided that Jake Snider would continue to be the delegate and as such no further action was needed.
Fiscal Year 2024 Annual Treasurer’s Report
SBO Swartzentruber presented the Fiscal Year 2024 Treasurer’s Report. This is the report that is provided after the Certified Annual Report is submitted to the State Department of Education Portal by the September 16, 2024, due date. Net Operating Fund Balance increased by $953,000 ($711,000 in Unassigned Fund Balance), compared to $396,000 for the previous fiscal year. The SAVE Fund decreased $16,235 due in part to early expenditures for the General Obligation Bond project for which we are not able to recoup from the bond proceeds. Debt Service decreased by $95,800 due to the additional early pay down on 2014 GO Bonds. The Nutrition Fund decreased by $58,500 as a result of less Federal funds made available for Nutrition. While the District has raised lunch prices for the new School Year to slow the decline down, the cash position in the fund remains strong at $385,440. Swartzentruber noted increases to the Student Activity Fund, Management Fund, PPEL Fund, and Capital Projects Funds.
Jed Seward moved to accept the Fiscal Year 2023-2024 Treasurers Report as presented. Denise Chittick seconded the motion. Motion carried 6-0.
Board Development and Inservice Activities
IASB Convention is November 20-22, 2024. Registration is now open. Swartzentruber requested Board Members to begin registration soon as he would like to register all Board at the same time as much as possible. Board Members provided feedback as to days they plan to attend.
Announcements and Suggestions for Next Agenda
The next Work Session Meeting will be on Monday, September 23, 2024 at 6:15 p.m. Agenda items to include: Resolution for the Special Education Deficit from Fiscal Year 2024; 200.4 Board Policy Discussion; Cell Phone Policy Discussion; Work Session Items will be the primary focus of the meeting.
The next regular Board meeting will be on Monday, October 14, 2024, at 6:15 p.m. at the Central Office Community Room.
Adjournment
The meeting adjourned at 7:10 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
August 26, 2024– 6:15 p.m.
Vice President Gabrielle Frederick called the meeting to order in the absence of President Jake Snider.
Board members present: Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider (arrived at 6:24 p.m.).
Board members absent: Mary Allred, Randy Billups, and Jake Snider (arrived at 6:24 p.m.).
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Jed Seward moved to adopt the agenda as presented. Seconded by Ryan Schlabaugh. Motion carried 4-0.
Business Meeting
Consent Items
Denise Chittick moved to approve the following consent items.
Payment of Bills
The bills as listed for August 26, 2024, and prepaid bills;
Open Enrollment Requests
Open Enrollment In Requests total 18 students;
Open Enrolled Out Requests total 1 students;
Personnel Items
Work Agreement issued to Anna Davila, Middle School General Cook, $15.28 per hour;
Work Agreement issued to Matthew O’Brien, Middle School Paraprofessional, $15.29 per hour;
Work Agreement issued to Angelina Kazakov, East Elementary Paraprofessional, $15.29 per hour;
Work Agreement issued to Tory Lybarger, East Elementary Paraprofessional 0.56 FTE, $15.29 per hour;
TLC Professional Partner Contracts for 2024-2025 Issued to:
Jill Hartsock, West Elementary Sadie Barber, West Elementary
Amanda Smith, West Elementary Lisa Kesten, West Elementary
Amy Mercer, High School Sara Puttmann, High School
Traci Zahradnek, High School Denise Busch, Middle School
Resignation of Erin McCoy, Middle School Counselor, $47,500 per annum, effective 8/18/2024;
Resignation of Tobi Anderson, Middle School General Cook, $14.97 per hour, effective end of 2023-2024 Contract Year;
Fundraising Requests
Mid-Prairie Service Trip requests approval to raise funds through a 50/50 Raffle during homecoming week from September 9th to 13th for an out of state trip to help with cleanup after a disaster;
Ryan Schlabaugh seconded the consent items. Motion carried 4-0.
Finance
East Elementary Additional Special Education Paraprofessionals Proposal
Superintendent Stone discussed the need for additional Paraprofessionals at East Elementary. Based upon identified student Individual Education Plan (IEP) needs, Greg Jergens, East Elementary Principal requests approval to hire 2 additional Full-time Equivalents (FTEs). These positions will be charged to Special Education. The Board asked questions about the positions and needs.
Denise Chittick moved to approve two additional full-time paraprofessionals at East Elementary as presented. Jed Seward second the motion. Motion carried 4-0.
Work Session
IASB Needs Assessment
Superintendent Stone discussed the IASB Needs Assessment document before the Board and has done some additional research. He believes we have much of this in place and is not inclined to recommend the District conduct a needs assessment. Frederick asked if the SIAC committee could present to the Board after the next meeting.
(Jake Snider arrived at 6:24 p.m. at the end of this agenda item.)
2025 IASB Legislative Priorities
Superintendent Stone and Business Manager Swartzentruber drew the Board’s attention to the IASB Legislative Priorities document for the 2024-2025 Legislative Year, especially starting with page 14. The process starts with the Board review of this document and then the process to determine the priorities to communicate to IASB for next year. The Board discussed the potential legislative priorities for the upcoming legislative session.
In the 2023-2024 Legislative Session the Board chose the priorities listed below:
The Board reviewed the 2024 document to identify four to five priorities for the upcoming legislative session. The Board included the following as focus items to IASB:
Tammy Drawbaugh Information
Superintendent Stone shared the working document provided by Drawbaugh and focused on the “What Do You Want to be Known for in 5 Years? At the next Work Session focus on the top portion of the “Student Success” category. Look first at where are we at in those areas—data points and potentially, trends per building and/or per grade level.
Discussion from Previous Work Sessions About Additional Trade Classes and Options
Superintendent Stone shared the current trades class offerings offered at the High School as well as the Career Academy with Kirkwood. Stone asked some questions of the Board to try to move toward a focus point and goals in and for the future. Discussion about the District’s student participation in the Kirkwood program, strengthening relationships with Kirkwood, and partnering with other trades organizations. Discussion about who leads, how leadership for the program is cultivated, and recognition these efforts would be an extension of the current High School program through outside organizations and partnerships. The District helps students learn of the different trades and trade skills that then expand into employment with a focus on the practical. Stone will contact some other districts and Kirkwood to do additional fact finding and research.
Discussion on Board Policies 200.4 and 401.15
The Board briefly continued discussion on proposed Policy 200.4—Board Member Social Media Engagement and related existing Policy 401.15—Staff Technology Use/Social Networking last reviewed 8/22/2022.
Requested this be tabled to the next, or future Work Session.
E3, Safety Grant Update
Stone shared that the four buildings (does not include Home School) will receive $50,000 in grant funds. Most of the focus is on technology related items. Stone discussed some of the details of the grants including expectations and limitations. Once the grant is “green lighted”, the process of identification and procurement can begin.
Tour of Buildings: High School, West Elementary, and Home School Education Center
The Board toured the West Elementary and Home School Education Center noted above to see the different improvements. The tours was by Superintendent Stone. High School improvements were discussed and the group elected to not tour the High School.
Next Meeting and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, September 9, 2024, at 6:15 p.m. at the Central Office Community Room.
Adjournment
The meeting adjourned at 8:07 p.m. at the Home School Education Center.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
August 12, 2024 – 6:15 p.m.
Board Secretary Jeff Swartzentruber called the meeting to order in the absence of both President Jake Snider and Vice President Gabrielle Frederick. Swartzentruber asked for a motion to appoint a President Pro Tem to act as chair of the meeting until one of the officers arrived.
Mary Allred moved to nominate Denise Chittick to be calls meeting to order and conducts election for Chairman Pro Tem. Jed Seward seconded the motion. Motion carried 4-0.
Chittick called the meeting to order and preformed the items down to through the Hawk Highlight.
Board members present: Mary Allred, Denise Chittick, Ryan Schlabaugh, Jed Seward, and Jake Snider (arrived at 6:22 p.m.).
Board members absent: Gabrielle Frederick, Randy Billups and Jake Snider (arrived at 6:22 p.m.).
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Mary Allred moved to adopt the agenda as presented. Seconded by Jed Seward. Motion carried 4-0.
Hawk Highlight – E3 System application presented by Brian Stone. Allows for notifications and lockdown communication. The Board watched a video on the E3 System. It is both cell phone and desktop application for administration and staff. It has flexibility to be adapted to the District, Buildings, and Groups. The annual cost is $4,000 per year. Initial setup and training is $3,000 should the District choose to move forward. The state emergency response grant may be applicable though the District cannot commit to anything until the grant process is approved for the District. It can be tied into law enforcement or county emergency response teams. The Board
Jake Snider arrived during this agenda item at 6:22 p.m.
Public Forum
No one spoke.
President Snider assumed the chair of the meeting after the end of the Public Forum.
BUSINESS MEETING
Consent Items
Mary Allred moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of July 8, 2024 and July 29, 2024;
Finance Report
The Finance Report for July 2024 and for the first accrual for Year to Date June 2024;
Payment of Bills
The bills as listed for August 12, 2024 and Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 8 students;
Open Enrolled Out Requests total 4 students;
Personnel Items
Resignation of Kayla Schneider, West Elementary Preschool Paraprofessional; $15.38 per hour; effective end of 2023-2024 Contract;
Resignation of Sydney Miller, East Elementary Paraprofessional (20 hours), $15.32 per hour, effective end of 2023-2024 Contract;
Fundraising Requests – No fundraising request are submitted for approval;
Dance Team requests permission to raise funds working with Leading Edge Fundraising for one month beginning August 23, 2024 to raise funds for competitions, uniforms, choreography, and team apparel.
National FFA Convention Trip October 22-26, 2024 to Indianapolis – Student out of state travel approval for this annual convention;
28E Agreement with Kirkwood Community College on the College K-12 Partnership Agreement – For the current Fiscal Year 2024-2025 activities;
Ryan Schlabaugh seconded the consent items. Motion carried 5-0.
Finance and Long-Range Planning
Bank Depository Resolution for the 2024-2025 School Year
School Business Official Swartzentruber presented the resolution for the 2024 2025 School Year. This is the annual Depository Resolution required in August. There are two changes from last year as spending on the Revenue Bonds completes and spending on the 2024 Issue General Obligation Bonds begins.
RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220. The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.
Location of Maximum Balance Maximum balance in
Depository name Home Office effect under prior effect under this
___________________ __________ resolution resolution .
UMB Bank, N.A. (ISJIT) Des Moines 3,000,000 2,000,000
Hills Bank Hills 25,000,000 25,000,000
Federation Bank Wellman 5,000,000 5,000,000
CBI Bank & Trust Kalona 5,000,000 6,000,000
Miles Capital Mgmnt Des Moines 2,000,000 2,000,000
Ryan Schlabaugh moved to approve 08122401 as presented reading from the resolution. Jed Seward seconded the motion.
Roll Call Vote: Gabrielle Frederick - absent Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - absent Jake Snider - yes
Denise Chittick - abstain
Motion carried 4-0 (Chittick Abstained).
Accept the 2023 Annual Financial Audit
School Business Official, Jeff Swartzentruber presented a brief overview of the audited financial statements for the year ended June 30, 2023. He handed out the Governance Letter to the Board as requested by the Auditors. He noted the Auditor comments provided and the District response to those comments. He also noted the later presentation date than in previous years and the reasons for the delay.
Ryan Schlabaugh moved to accept the 2022-2023 Audited Financial Statements as presented. Denise Chittick seconded the motion. Motion carried 5-0.
Second Reading of IASB Board Policy Primer Updates
Superintendent Stone reviewed the changes as passed on First Reading at the July 8, 2024, meeting and drew the Board’s attention to the summary document. Board Policies where changes are needed include:
Time was provided for the Board to have additional discussion about the Policies in the IASB Policy Primer. Discussion was quite brief with concerns about 200.4 expressed. It was asked that 200.4 be discussed further before any action on Second Reading is taken.
Jed Seward moved to approve the changes to Policies 401.6, 501.12, 502.6, 505.2, 603.1, 603.12, 607.2, 708, 710.1, 801.3, and 803.2 on Second Reading as presented. Ryan Schlabaugh seconded the motion. Motion carried 5-0.
Second Reading of Board Policy Chapter 700’s Non-Instructional Operations and Business Services
Superintendent Stone Board reviewed the changes as passed on First Reading at the July 8, 2024, meeting and drew the Board’s attention to the summary document. All policies were reviewed due to changes with IASB model policy language. Chapter 700 Board Policies where changes are needed include:
Time was provided for the Board to have additional discussion about the Chapter 700 Policies. There was no additional discussion.
Jed Seward moved to approve the changes to Policies 701.1, 701.2, 701.3, 701.4, 702, 703.1, 703.2 (Removed), 704.1, 704.3, 704.4, 705.1, 705.4, 706.2, 707.4, 709, 710.2, 711.8, and 713 on Second Reading as presented. SS seconded the motion. Motion carried 5-0.
Second Reading of Board Policy Chapter 800’s Buildings and Sites
Superintendent Stone Board reviewed the changes as passed on First Reading at the July 8, 2024, meeting and drew the Board’s attention to the summary document. All policies were reviewed. Chapter 800 Board Policies where changes are needed include:
Time was provided for the Board to have additional discussion about the Chapter 800 Policies. There was no additional discussion.
Jed Seward moved to approve the changes to Policy 804.4 on Second Reading as presented. Mary Allred seconded the motion. Motion carried 7-0.
Second Reading of Board Policy Chapter 900’s School District-Community Relations
Superintendent Stone Board reviewed the changes as passed on First Reading at the July 8, 2024, meeting and drew the Board’s attention to the summary document. All policies were reviewed. Chapter 900 Board Policies where changes are needed include:
Time was provided for the Board to have additional discussion about the Chapter 900 Policies. Discussion was quite brief. Stone provided an update on 905.3 from EMC, the Districts Insurance carrier that EMC is not in favor of the additional language at the end of the policy as their official statement.
Ryan Schlabaugh moved to approve the changes to Policy 903.1, 903.2, 903.3, 903.4, 904.1, 904.2, and 905.2 on Second Reading as presented. Mary Allred seconded the motion. Motion carried 5-0.
Board Development and Inservice Activities
IASB Convention, November 20-24, 2024. SBO Swartzentruber noted that registration is now open. He requests the Board contact him about plans for attendance. He will register the Board that plan to attend, arrange for payment of fees, and help to determine transportation needs. The Board discussed the desire to have as many Board Members attend as possible to both increase networking opportunities with other districts and amongst Board Members.
Announcements and Suggestions for Next Agenda
The next Work Session Meeting will be on Monday, August 26, 2024 at 6:15 p.m. Agenda items to include: IASB Legislative Priorities, IASB Needs Assessment, and further discussion about the E3 application that was introduced in the Hawk Highlight as well as other building initiatives, Board Policy 200.4 and comparatives to other policies already in place; Further discussion on the planning done with Tammi Drawbaugh of IASB.
The next regular Board meeting will be on Monday 9, 2024, at 6:15 p.m. at the Central Office Community Room.
Student Learning
Tour of East Elementary and Middle School
The Board toured the two schools to see the status of the buildings as well as the new construction and renovations that have been completed for the new school year.
Adjournment
The meeting adjourned at 8:24 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
July 29, 2024– 6:15 p.m.
Vice President Gabrielle Frederick called the meeting to order in the absence of President Jake Snider prior to his arrival.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider (arrived at 6:30 pm).
Board members absent: Jake Snider (arrived at 6:30 pm).
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Mary Allred moved to adopt the agenda as presented. Seconded by Ryan Schlabaugh. Motion carried 6-0.
Business Meeting
Consent Items
Board Secretary Jeff Swartzentruber notes the late resignation of Jodi Schultz, General Cook, at the High School.
Randy Billups moved to approve the following consent items.
Open Enrollment Requests
Open Enrollment In Requests total 5 students;
Open Enrolled Out Requests total 1 students;
Personnel Items
Contract issued to Duncan McCain, High School Boys Head Wrestling Coach, $4,407 per season;
Contract issued to Elizabeth Harris, High School Color Guard Coach, $2,376 per annum;
Resignation of Kimberlea Troyer, Middle School General Cook, $15.24 per hour, effective August 1, 2024;
Resignation of Jodi Schultz, High School General Cook, $15.06 per hour, effective August 1, 2024;
Fundraising Requests
High School Football requests approval to raise funds through the sale of discount card for funds for volunteer coaches pay, player/coach apparel, equipment, jerseys, and supplies;
Jed Seward seconded the consent items. Motion carried 6-0.
Student Learning
Second Reading of Attendance Policies
Superintendent Stone reviewed the need to pass these two policies on second reading before August in order to add the current language to the Student Handbooks. These Board Policies include:
Time was provided for the Board to have additional discussion about both policies. Discussion was quite brief.
Randy Billups moved to approve the changes to Policies 501.3, 501.10, on Second Reading as presented. Denise Chittick seconded the motion. Motion carried 6-0.
Work Session
Board Professional Learning Provided by IASB
Tammi Drawbaugh, Board Consultant from IASB, led the Board in a Board Operations Training and Visioning session.
(Snider arrived at 6:30 p.m. during the first question of the Board Process)
Next Meeting of the Board
The next regular Board meeting will be on Monday, August 12, 2024, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Second Reading of School Board Policies, 2023 Independent Auditor Report, and Annual Banking Resolution
Adjournment
The meeting adjourned at 8:43 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
July 8, 2024 – 6:15 p.m.
Vice President Gabrielle Frederick called the meeting to order in the absence of President Jake Snider.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, and Ryan Schlabaugh.
Board members absent: Jed Seward, and Jake Snider.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Mary Allred moved to adopt the agenda as presented. Seconded by Ryan Schlabaugh. Motion carried 5-0.
Hawk Highlight – Dr. Chris Grier – This agenda item was moved to the end of the meeting. Dr. Grier presented on a concept for District Employees Well-Being Initiative. The plan includes various deliverables to Staff first, followed then to Students, and Families. The program was piloted at the Home School Education Center in the 2023-2024 School Year. Rachel Kerns, Home School Assistance Program Director, talked about the Home School Staff’s experience during the past year with the Program. They worked with Dr. Grier on the first Friday of every month at their staff meeting. The impact on the staff led to changes in interactions with students.
Public Forum
No one spoke.
BUSINESS MEETING
Consent Items
Jeff Swartzentruber, School Business Official, reported on status of the 2023 Audit. It should be presented in draft form in the coming week.
Randy Billups moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of June 24, 2024 and July 1, 2024;
Finance Report
The Finance Report for Year to Date June 2024 #1 Cash Basis:
Payment of Bills
The bills as listed for July 8, 2024; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 6 students;
Open Enrolled Out Requests total 1 students;
Personnel Items
Contract issued to Jacob Lampe, Middle School Behavioral Interventionist, $47,500 per annum;
Fundraising Requests – No Fundraising requests submitted;
Mary Allred seconded the consent items. Motion carried 5-0.
Student Learning
Building Handbooks
Superintendent Stone recalled the previous meeting on June 24, 2024 where the handbooks were reviewed by the Board. It is acknowledged that the next step is acceptance of the handbooks. Time was provided for the Board to ask questions and have additional discussion about the handbooks.
Denise Chittick moved to accept the Handbooks for the High School, Middle School, Elementary Schools, Home School Assistance Program, Virtual Academy, and Alternative Learning Center as presented. Ryan Schlabaugh seconded the motion. Motion carried 5-0.
Finance
First Reading of IASB Board Policy Primer Updates
Superintendent Stone reviewed the changes as discussed at the June 24, 2024 meeting and drew the Board’s attention to the summary document. Board Policies where changes are needed include:
Time was provided for the Board to have additional discussion about the Policies in the IASB Policy Primer. Discussion was quite brief.
Ryan Schlabaugh moved to approve the changes to Policies 200.4, 401.6, 501.3, 501.10, 501.12, 502.6, 505.2, 603.1, 603.12, 607.2, 708, 710.1, 801.3, and 803.2 on First Reading as presented. Mary Allred seconded the motion. Motion carried 5-0.
First Reading of Board Policy Chapter 700’s Non-Instructional Operations and Business Services
Superintendent Stone Board reviewed the changes as discussed at the June 24, 2024 meeting and drew the Board’s attention to the summary document. All policies were reviewed due to changes with IASB model policy language. Chapter 700 Board Policies where changes are needed include:
Time was provided for the Board to have additional discussion about the Chapter 700 Policies. Discussion was quite brief.
Denise Chittick moved to approve the changes to Policies 701.1, 701.2, 701.3, 701.4, 702, 703.1, 703.2 (Removed), 704.1, 704.3, 704.4, 705.1, 705.4, 706.2, 707.4, 709, 710.2, 711.8, and 713 on First Reading as presented. Mary Allred seconded the motion. Motion carried 5-0.
First Reading of Board Policy Chapter 800’s Buildings and Sites
Superintendent Stone Board reviewed the changes as discussed at the June 24, 2024 meeting and drew the Board’s attention to the summary document. All policies were reviewed. Chapter 800 Board Policies where changes are needed include:
Time was provided for the Board to have additional discussion about the Chapter 800 Policies. Discussion was quite brief.
Randy Billups moved to approve the changes to Policy 804.4 on First Reading as presented. Ryan Schlabaugh seconded the motion. Motion carried 5-0.
First Reading of Board Policy Chapter 900’s School District-Community Relations
Superintendent Stone Board reviewed the changes as discussed at the June 24, 2024 meeting and drew the Board’s attention to the summary document. All policies were reviewed. Chapter 900 Board Policies where changes are needed include:
Time was provided for the Board to have additional discussion about the Chapter 900 Policies. Discussion was quite brief.
Ryan Schlabaugh moved to approve the changes to Policy 903.1, 903.2, 903.3, 903.4, 904.1, 904.2, and 905.2 on First Reading as presented. Denise Chittick seconded the motion. Motion carried 5-0.
Board Development and Inservice Activities
Tammi Drawbaugh, consultant with IASB will be providing a training even to the Board on July 29th from 6:15 p.m. to 7:15 p.m. The Board discussed topics for Drawbaugh to address with the Board. Items mentioned include: Lane—Roles and Responsibility, Goals, Governance, and Changes to Open Meeting Laws. The Board discussed the meaning of some of these items listed and approach.
Announcements and Suggestions for Next Agenda
The next Work Session Meeting will be on Monday, July 29th at 6:15 p.m. as noted in the above Board Development and Inservice agenda item.
The next regular Board meeting will be on Monday, August 12, 2024, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Acceptance of the 2023 Audit, Bank Depository Resolution, and 2nd Reading of Board Policies.
Adjournment
The meeting adjourned at 6:48 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, Jake Snider.
Board members absent: None.
Staff Present: Superintendent Brian Stone, School Business Official/Board Secretary Jeff Swartzentruber, Human Resource Coordinator Carmela Ulin.
Gabrielle Frederick moved to adopt the agenda as presented. Seconded by Jed Seward. Motion carried 7-0.
Superintendent Evaluation per Iowa Code 21.5 Subsection 1e.
Gabrielle Fredrick asked for a motion to go into closed session to conduct the evaluation of Superintendent Stone.
Ryan Schlabaugh moved to enter closed session per Iowa Code 21.5, 1e. to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation, and that individual requests a closed session.
Mary Allred seconded the motion.
Roll Call Vote:
Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Randy Billups - yes
Ryan Schlabaugh - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Board Entered Closed Session at 5:17 p.m.
Board Exited Closed Session at 7:27 p.m.
Adjournment
The meeting adjourned at 7:27 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
June 24, 2024– 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Ryan Schlabaugh, and Jake Snider.
Board members absent: Gabrielle Frederick and Jed Seward.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Board Member Mary Allred
Randy Billups moved to adopt the agenda as presented. Seconded by Mary Allred. Motion carried 5-0.
Business Meeting
Consent Items
Ryan Schlabaugh moved to approve the following consent items.
Payment of Bills
The bills as listed for June 24, 2024 and prepaid bills;
Open Enrollment Requests
Open Enrollment In Requests total 24 students;
Open Enrolled Out Requests total 1 students;
Personnel Items
Contract issued to Joyce Blitsch, District ESL Teacher, $67,118 per annum;
Contract Issued to Erin McCoy, Middle School Counselor, $47,500 per annum;
Work Agreement issued to Evan McIntire, East Elementary Custodian Second Shift; $16.50 per hour;
Fundraising Requests – None presented for approval
Mary Allred seconded the consent items. Motion carried 5-0.
Work Session
Building Handbooks
The Board reviewed the Building Handbooks for the 2024-2025 School Year. Included in the review was the High School, Middle School, Elementary Schools, Home School Assistance Program, Virtual Academy, and the Alternative Learning Center handbooks. The Board asked questions for clarification on the High School’s Good Conduct Policy changes as it affects grades Post-6th grade to 12th Grade. Discussion on the Elementary handbook centered on Grant Wood AEA services changes for offerings in the coming school year, and this is developing through the next school year.
IASB Policy Primer Updates
The Board reviewed the changed, new, and recommended Board Policies as distributed by the Iowa Association of School Boards due to legislative actions taken by the Iowa Legislature in the last session. The Board discussed Policy 200.4 to determine the specific wording of the policy as it relates to Board Members with future discussions requested by the Board. The Board discussed the policies and provided direction to Superintendent Stone as to which policies should be brought for First Reading, though all policies will reflect the Board’s review.
Review of Chapter 700 Board Policies – Non-Instructional Operations and Business Services
The Board reviewed the Chapter 700 Board Policies as part of the 5-year review cycle. The review includes new and recommended changes to Board Policies as reviewed in conjunction with policies distributed by the Iowa Association of School Boards.
Review of Chapter 800 Board Policies – Buildings and Sites
The Board reviewed the Chapter 800 Board Policies as part of the 5-year review cycle. The review includes new and recommended changes to Board Policies as reviewed in conjunction with policies distributed by the Iowa Association of School Boards.
Review of Chapter 900 Board Policies – School District-Community Relations
The Board reviewed the Chapter 900 Board Policies as part of the 5-year review cycle. The review includes new and recommended changes to Board Policies as reviewed in conjunction with policies distributed by the Iowa Association of School Boards.
Next Meeting and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, July 8, 2024, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: First Readings on change Board Policies from tonight’s meeting.
Adjournment
The meeting adjourned at 8:46 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
June 10, 2024 – 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, and Jake Snider.
Board members absent: Jed Seward.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Mary Allred moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 6-0.
Hawk Highlight – Kirkwood Culinary Educational Classes at MP – Glenda Seward, High School Family Consumer Sciences Teacher, shared about a new partnership with Kirkwood Community College to offer classes to the community in the High School Culinary lab in September, October, and November. If interest is strong, the partnership could continue with additional classes in February, March, and April. She described the program, the classes for community members, the use of the Lab and the coordination by Kirkwood staff while utilizing Seward as an instructor. The Board asked questions about the program and expressed excitement for this to be offered in the Mid-Prairie Community.
Public Forum
No one spoke.
Reports
There were no written reports for the Board at this meeting due to the start of Summer.
Summer Project Building Update – Brian Stone, Superintendent, updated the Board on the work being done in the Buildings not related to the construction projects. The Building Custodians have worked hard in the first week-plus of the Summer to clear rooms and begin cleaning and are doing a great job.
Fuel Bid Pricing Reports – Jeff Swartzentruber, School Business Official reported on the Fuel Bid and Pricing Reports received. The deadline for submission of proposals/bids was Tuesday, June 4, 2024 at 3pm. At the designated time, there was only one submission for Propane Fuel by Home Gas, Inc. and one submission for Diesel Fuel/Gasoline/and products by Agriland FS, Inc. Both of these vendors have been the providers of the services to the District for the past 5 years. Swartzentruber noted the analysis of each in the spreadsheet for each fuel type to compare pricing. As both proposals look very reasonable, the District will plan to move forward with the same vendor relationships.
BUSINESS MEETING
Consent Items
Denise Chittick moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of May 13, 2024, and June 8, 2024;
Finance Report
The Finance Report for Year to Date May 2024;
Payment of Bills
The bills as listed for June 10, 2024; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 14 students;
Open Enrolled Out Requests total 1 students;
Personnel Items
Contract issued to Madison Herschberger, Middle School Nurse, $47,500 per annum;
Contract issued to Brock Moore, HS Head Girls Wrestling Coach, $6,654 per season;
Resignation of Tracy Rusch, Middle School Counselor, $61,902, effective end of 2023-2024 School Year;
Resignation of Diane Miller, Middle School Paraprofessional, $16.03 per hour, effective end of 2023-2024 School Year;
Resignation of Aubrey Keaough, High School Paraprofessional, $15.07 per hour, effective end of 2023-2024 School Year;
TLC Model Teacher Assistant Coach ($2,000 Stipend) for 2024-2025 School Year – Jill Lundberg, East Elementary;
Fundraising Requests – No requests are presented;
Ryan Schlabaugh seconded the consent items. Motion carried 6-0.
Student Learning
Second Reading of Changes to Board Policies in Chapter 200
Superintendent Stone noted the Board action on May 13, 2024 to approve on First Reading changes to Policies: 200.3 Responsibilities of the Board of Directors, 202.4 Vacancies, 206.1 President, 206.2 Vice-President, 210.8 Board Meeting Agenda, 212 Closed Sessions, 212.1 Exempt Meetings, and 216.2 Board of Directors’ Member Development and Training. It was requested that Policy 200.4 Board Member Social Media Engagement be added to a future work session at the May 13, 2024 meeting. A time for questions and additional conversation was provided. There were no additional questions.
Ryan Schlabaugh moved to approve on Second Reading changes to Board Policies 200.3, 202.4, 206.1, 206.2, 210.8, 212, 212.1, and 216.2 with titles as noted above. Denise Chittick seconded the motion. Motion carried 6-0.
High School Choir Request to Travel to Augustana College October 13-14, 2024
Superintendent Stone drew the Boards’ attention to the request by Collette McClellen, High School Choir Director for a group of approximately 16 students to travel to Augustana College in Illinois to participate in Chamber Choir Festival. The High School Choir has not participated since 2019 due to COVID concerns.
Mary Allred moved to approve the out of state travel to Augustana College for a portion of the High School Choir on October 13 to 14, 2024, as presented. Randy Billups seconded the motion. Motion carried 6-0.
Finance
Superintendent Contract and Compensation Package for Fiscal Year 2024-2025/26
Gabrielle Frederick reviewed next steps subsequent to the Superintendent Evaluation that took place in closed session on June 8, 2024. The Board discussed the Superintendent compensation and wage package for 2024-2025. A 3% wage package increase would increase Mr. Stone’s salary from $156,000 to $160,715 and his total package from $204,948 to $211,096 from 2023-2024 to 2024-2025. Additionally, a rolling two-year contract was discussed. Frederick proposes to extend the contract to a second year to go through the 2025-2026 Fiscal Year. The Board discussed their comfort with moving ahead with the approval of the contract at tonight’s meeting. The Board does not have consensus that the contract should be acted upon at this meeting.
Denise Chittick moved to approve the Superintendent Contract for the 2024-2025 and the 2025-2026 School Year as presented and amended. Ryan Schlabaugh seconded the motion. Motion carried 6-0.
Denise Chittick moved to approve 3% compensation package as presented for total salary of $160,715 and total package of $211,096 for the 2024-2025 School Year. Gabrielle Frederick seconded the motion. Motion carried 6-0.
Board Development and Inservice Activities
Tammi Drawbaugh, consultant with IASB will be providing a training even to the Board on July 29th from 6:15 p.m. to 7:15 p.m. The Board discussed topics for Drawbaugh to address with the Board. Items mentioned include: Lane—Roles and Responsibility, Goals, Governance, and Changes to Open Meeting Laws. The Board discussed the meaning of some of these items listed and approach.
Announcements and Suggestions for Next Agenda
The next Work Session Meeting will be on Monday, June 24, 2024 at 6:15 p.m. Agenda items to include: Board Policy 200.4; and the 2024-2025 Handbooks reviews by building levels.
The next Board meeting for business will be on Monday, July 8, at 6:15 p.m. at the Central Office Community Room.
Board Highlights
Adjournment
The meeting adjourned at 7:29 p.m.
Tour of East Elementary and Middle School Construction Progress
The Board traveled to Kalona to visit the two buildings to see the current progress on the construction inside the buildings as the Summer schedule is underway.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
June 8, 2024 – 4:00 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, Jake Snider.
Board members absent: None.
Staff Present: Superintendent Brian Stone, School Business Official/Board Secretary Jeff Swartzentruber
Gabrielle Frederick moved to adopt the agenda as presented. Seconded by Jed Seward. Motion carried 7-0.
Superintendent Evaluation per Iowa Code 21.5 Subsection 1e.
Gabrielle Frederick asked for a motion to go into closed session to conduct the evaluation of Superintendent Stone.
Ryan Schlabaugh moved to enter closed session per Iowa Code 21.5, 1e. to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation, and that individual requests a closed session.
Gabrielle Frederick seconded the motion.
Roll Call Vote:
Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Randy Billups - yes
Ryan Schlabaugh - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Board Entered Closed Session at 4:05 p.m.
Board Exited Closed Session at 6:01 p.m.
Adjournment
The meeting adjourned at 6:01 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
May 13, 2024 – 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jake Snider, and Jed Seward.
Board members absent: None.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Jed Seward moved to adopt the agenda as presented. Add Future Problem Solvers International Competition trip to Indiana University in Bloomington, Indiana. Seconded by Ryan Schlabaugh. Motion carried 7-0.
Recognition of Retiring Teacher Karen Bender, Fourth Grade Teacher at West Elementary – Superintendent Stone welcomed the group to the recognition time for Karen Bender. There was a time of telling stories and honoring Bender during her teaching career at Mid-Prairie. Superintendent Stone presented Bender with a plaque for recognition of 40 years in education. A time of refreshment in the lobby was enjoyed by guests.
Hawk Highlight – Volunteer Iowa Presentation by Jacob Flynn and Brylee Gearhart – These students shared their experiences of Volunteer Iowa with the Board. They introduced their sponsor, Andy Miller with the Washington County Extension. They discussed the purpose of their groups—raising awareness of students for elderly supports, replenishing food to food banks in the area. Their request is to put the food drive boxes in each classroom at the schools, transportation from the schools to Pleasantview Home to help with activities at the Home, which were described to the Board through interaction with the Activities Director at the Home. The Board asked questions for clarification about the program funding, timing. The Board affirmed the ideas and efforts presented.
Superintendent Stone presented the board with lit plaques as part of IASB’s Board Appreciation Month.
Public Forum
A staff member expressed appreciation for the opportunity to participate in the middle school principal interview process. She did express concern about the potential for nepotism in the building depending on the person hired. She wants the best for the District and the students. She asked the Board to consider the impact of the person hired and the relationships.
Reports
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. No questions were asked.
CTE, Computer Science, and Fine Arts Curriculum Spending
Kristan Hunter, Curriculum Leader and Staff—Heather Herschberger, Luetta Ropp, Collette McClellen, and Glenda Seward – from the various areas of Fine Arts, Computer Science and CTE presented the work they have done with reviewing and planning for curriculum over the next seven years. The teams have spent the past year in review of curriculum and visioning what the future content consists of and how technology is utilized. The teachers described the various aspects of the curriculum that have been selected for each of their teaching areas.
The Board asked questions for clarification and understanding. The Board thanked the group for their work on their particular teaching areas and especially the collaboration between buildings and groups.
BUSINESS MEETING
Consent Items
Jake Snider voiced his concerns about nepotism in the building in the hiring of the Middle School Principal. The Board discussed the Nepotism Policy 401.3 as it relates to this hiring decision. Superintendent Stone described the hiring process for the Board. The Board discussed the situation.
Ryan Schlabaugh moved to approve the following consent items including the hiring of the Middle School Principal.
Minutes of Previous Meetings
The minutes of April 8, 2024, April 18, 2024; and April 22, 2024;
Finance Report
The Finance Report for April 2024;
Payment of Bills
The bills as listed for May 13, 2024; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 4 students;
Open Enrolled Out Requests total 2 students;
Personnel Items
Contract issued to Tim Bartels, Middle School Principal, $109,500 per annum;
Contract issued to Cassie Wolinsky, Middle School Fifth Grade Teacher, $47,500 per annum;
Contract issued to Ryan Cortum, Middle School Special Education Teacher, $47,500 per annum;
Contract issued to Rebecca Ryder, Middle School Special Education Teacher, $47,500 per annum;
Contract issued to Grant Hoffman, High School Social Studies Teacher, $51,928 per annum;
Contract issued to Michelle Koller, Middle School Softball Coach for Summer of 2024, $1,876 per season;
Resignation of Tori Lybarger, East Elementary Paraprofessional, $14.98 per hour, effective End of 2023-2024 School Year;
Resignation of Carleen Miller, High School Assistant Volleyball Coach, $3,151 per season, effective 5/7/2024.
TLC Model Teacher Assistant Coaches ($2,000 Stipend, each) for 2024-2025 School Year
Tracy Rusch, Middle School; Jenny Sexton, Middle School;
Ashley Bartels, Middle School; Rachel Foubert, Middle School;
Melanie Steinhart, Middle School; Stephanie Schlabaugh, Middle School;
Lisa Fontaine, Middle School; Mercedes Specht, West Elementary;
Kelsey Stumpf, West Elementary; Hannah Mougin, West Elementary;
Elizabeth Dehogues, West Elementary; Grace Andreassen, West Elementary;
Paula Buckwalter, East Elementary; Kara Troyer, East Elementary;
Jill Poock, East Elementary; Melissa Gerot, East Elementary;
Hallie Whitten, East Elementary; Makenzie Kos, East Elementary;
Elsa Schmidt, High School; Traci Zahradnek, High School;
Sara Puttmann, High School; Sarah O’Rourke, High School;
Jessica Jones, High School; Collette McClellen, High School;
Fundraising Requests
Baseball requests approval to raise funds by hosting an Alumni Baseball Game on June 22, 2024, along with a silent auction, concessions, and admissions to be contributed towards the baseball program for equipment and field maintenance;
Home School Assistance Program Parent Partners requests approval to raise funds throughout the upcoming School Year with a number of efforts like a Bake Sale, Fundraising Letters, Soup Supper, and Free-will donation box to be used for the Home School Assistance Program for programming of events, staff appreciation, and other community building activities for families and students of the Home School Program;
MPHS Graduating Class of 2023-2024
James Thomas Allen Haydon Paul Bailey Hugo Banuelos, Jr.
Bowen David Burmeister Christopher Michael Burnham Jacob Michael Carrillo
Nevaeh Jean-Marie Chrzan-Decker Anthony Raymond Culbertson Emily Ranee Curtis
Madison Rae Davidson Elliott Kate Debler Jacob Dylan Donaldson
Parker Brian Ehrenfelt Abigail Eleanor Fleming Beau William Flynn
Lindon Wade Fox Noah James Freeman Alivia Lynn Garvey
Aaron Mitchell Gearhart Harlie R. Gehling Laurelin Elizabeth Geno
Taylor Bryce Gingerich Reese Elizabeth Good Jackie David Greiner
Simeon Oak Groff Karson Rickey Grout Joseph Robert Hall
Brock Thomas Harland Ashley Nicole Harmsen Lenox Michael Harr
Dylan Jon Henry Sawyer John Hough Hayden Douglas Jamieson
Colin Reno Jennings Joshua Riley Keaough Antone Arthur Larimer
Jasper Donald Larimer Emma Jacqueline Lueck Clarissa Helena Luerkens
Evangeline Grace Marner Selena Marie McGaffey Jackson Dean Miller
Tucker Jay Miller Grady Kendal Miller Dalton Lee Miller
Kali Ruth Miller Josee Lynn Muller Tobias John Olson
Blake Joseph Peck Libby Jo Peiffer Carson Jiles Pence
Ava Mae Pence Nora Suzann Pennington Drake Alexander Price
Lukin Simon Rediger Gabrielle Gwendolyn Robertson Daniel Parker Rodgers
Justice Darlene Roselund Paige Elizabeth Safly Drew Cody Schlabaugh
Behla Marin Schmidt Kurt Michael Schneider Hannah Lee Sellers
Malachi Earl Sexton Phoebe Ailien Shetler Mason Joseph Sieren
Milo Ralph Sieren Greta Mae Sieren Avery Marie Slabaugh
Shelby Taylor Stacey Landon James Sullivan Maggie Sue Swartzentruber
Jarrett David TeBockhorst Jarron C. Thomas Ella Rose Titus
Luke Matthew Traetow Olivia Catherine Utzinger Kailey Ranae Warnstaff
Michael Steven Watkins Case Lawrence Whetstine Duncan Philip Winters
Madison Olivia Witthoft henry Orval Yoder Claire Arlene Zirkelbach
MP Virtual Academy Graduating Class of 2023-2024
Isabelle Allyn Krueger Madeline Mae O’Donnell Jordan Elizabeth Poisel
MP Alternative Learning Center Graduating Class of 2023-2024
Nile Bruce Latcham
MP-HSAP Graduating Class of 2023-2024
Matthew Aloysius Teets Jair E Owen Micah J. Tu
Peter David Le Sage Alicia Anne Coblentz Annika Amelia Poll
Susanna Vakulich Isadora Clare Goode Hanna Nisly
Arthur Warren Murphy III Grace Lois Hatch Gabriella Rippell
Naomi Yelena Nafziger
Gabrielle Frederick seconded the consent items. Motion carried 7-0.
Student Learning
Trip to Future Problem Solvers International Competition
Superintendent Stone described the request by Denise Busch for approval for two students to compete in the Future Problem Solvers International Competition to Indiana University in Bloomington, Indiana on June 5 to 7, 2024.
Denise Chittick moved to approve the Future Problem Solvers International Competition trip to Indiana University in Bloomington, Indiana for June 5-7, 2024. Jed Seward seconded the motion. Motion carried 7-0.
Trip to College World Series for the Baseball Team
Superintendent Stone shared that the Baseball Team requests permission to travel to the College Baseball World Series in Omaha, Nebraska the weekend of June 14, 2024. Since this is travel out of state, the Board needs to approve the trip and use of school vehicles.
Randy Billups moved to approve the Baseball Team trip to Omaha Nebraska the weekend of June 14, 2024. Denise Chittick seconded the motion. Motion carried 6-0 with Jed Seward abstaining.
CTE, Computer Science, and Fine Arts Curriculum Spending
Superintendent Stone and Kristan Hunter reviewed the total outlay for the 4 areas for updated curriculum and software is $94,852.25. This would be spent over the upcoming 7-year period. This is part of the curriculum review cycle and would need approval by the Board to move forward beginning in the 2024-2025 School Year. Additional time was allotted for the Board to asked questions.
Randy Billups moved to approve the 7-year curriculum spending plan of the CTE, Computer Science and Fine Arts curriculum spending of $94,852.25 as recommended. Denise Chittick seconded the motion. Motion carried 7-0.
Second Reading of Board Policies 402.2 and 402.5
Superintendent Stone noted the two policies: 402.2 Child Abuse Reporting and 402.5 Required Professional Development for Employees passed on First Reading at the March 11, 2024, Board Meeting with no changes. Both deal with Mandatory Reporting requirements and training. A time for questions and additional conversation was provided. There were no additional questions.
Ryan Schlabaugh moved to approve on Second Reading both Board Policies 402.2 Child Abuse Reporting and 402.5 Required Professional Development for Employees. Denise Chittick seconded the motion. Motion carried 7-0.
First Reading of Changes to Board Policies in Chapter 200
Superintendent Stone noted the Board Work Session of March 25, 2024 where the Chapter 200 Policies were reviewed as part of the renewal schedule. During the review the following policies were changed: 200.3 Responsibilities of the Board of Directors, 200.4 Board Member Social Media Engagement (add to a future work session), 202.4 Vacancies, 206.1 President, 206.2 Vice-President, 210.8 Board Meeting Agenda, 212 Closed Sessions, 212.1 Exempt Meetings, and 216.2 Board of Directors’ Member Development and Training. A time for questions and additional conversation was provided. There were no additional questions.
Jed Seward moved to approve on First Reading changes to Board Policies 200.3, 202.4, 206.1, 206.2, 210.8, 212, 212.1, and 216.2 with titles as noted above. Mary Allred seconded the motion. Motion carried 7-0.
School Fees for 2024-2025
School Business Official Swartzentruber shared the proposed changes to School Fees for the upcoming school year. It is proposed that the student lunch and breakfast prices increase by 5 cents. This takes into consideration rising food costs borne by the District. An increase in prices has not been done 2022 in anticipation of the 2022-2023 School Year. While the Nutrition Fund remains healthy, there is evidence that some erosion of funds is beginning to occur. The other fee changes are with the Band and Choir Uniform Cleaning Fees where the proposal is to raise each $1.00 for the upcoming school year. Cleaning fees have also continued to increase. The Board asked questions to clarify the document.
Mary Allred moved to approve the 2024-2025 School Fees with the increases as presented. Randy Billups seconded the motion. Motion carried 7-0.
Finance
OPN Architects Professional Services Contract for the Wrestling Room
Superintendent Stone and SBO Swartzentruber shared about the Contract Document. It is the portion of the project that contracts OPN Architects to perform the Design functions for the Wrestling Facility. Total fees for this portion of the engagement are on page 22, article 11 and totals $160,000. It is recommended that this contract be signed. It is part of the overall project budget paid with the GO Series 2024 Bonds.
Randy Billups moved to approve the Professional Services Contract for the Wrestling Room with OPN in the amount of $160,000 as presented. Ryan Schlabaugh seconded the motion. Motion carried 7-0.
West Elementary Parking Lot Bid Review and Acceptance
Superintendent Stone discussed the West Elementary Parking and Traffic Flow Project. Bids were opened on May 7th by Axiom Consultants. Axiom compiled the bids from the 9 companies that submitted bids. Dave Schmitt Construction is the low bidder for the base bid of $544,152.75. They are also the low bidder on the two alternates that total $657,887.75 before Soft Costs. It is recommended that the base bid and the Alternate 1 for the extra parking be considered at a construction cost estimate of $629,352.75 [with soft costs the total is $700,299.75]. The board discussed the base bids and alternates. With both West Elementary and East Elementary recommendations with soft costs the bids are under the anticipated budget of $1,700,000.00 by $143,980.00.
Jed Seward moved to approve the West Elementary Parking Lot Bid by Dave Schmitt Construction and Alternate 1 for $629,352.75 as presented. Ryan Schlabaugh seconded the motion. Motion carried 7-0.
East Elementary Parking Lot Bid Review and Acceptance
Superintendent Stone discussed the East Elementary Parking and Traffic Flow Project. Bids were opened on May 7th by Axiom Consultants. Axiom compiled the bids from the 9 companies that submitted bids. All American Concreate, Inc., is the low bidder for the base bid of $730,429.50. They are also the low bidder on the three alternates that total $829,150.50 before Soft Costs. It is recommended that the base bid and the Alternates 1 and 3 for the extra parking and paving between the parking and bus loop be considered at a construction cost estimate of $777,773.50 [with soft costs the total is $855,720.50]. The board discussed the base bids and alternates. Again, with both West Elementary and East Elementary recommendations with soft costs the bids are under the anticipated budget of $1,700,000.00 by $143,980.00.
Jed Seward moved to approve the East Elementary Parking Lot Bid by All American Concrete, Inc. and Alternates 1 and 3 for $777,773.50 as presented. Denise Chittick seconded the motion. Motion carried 7-0.
Salaries for Principals, Directors and Central Office Staff for the 2024-2025 School Year
School Business Official Swartzentruber recommends a 3.0% package increase for Principals, Directors and Central Office Staff for the 2024-2025 School Year. This is consistent with the 3.0% package approval for Teachers and Support Staff passed at the April 18, 2024, special School Board Meeting. He shared the documents showing the individual changes. The Board asked questions about the packages of the administrators.
Ryan Schlabaugh moved to approve the District Administrators, and Directors wage and package increases of 3.0% for Fiscal Year 2024-2025 as presented. Denise Chittick seconded the motion. Motion carried 7-0.
NN moved to approve the Central Office Staff wage and package increases of 3.0% for Fiscal Year 2024-2025 as presented. SS seconded the motion. Motion carried 7-0.
Home School Assistance Program (HSAP) Compensation for 2024-2025 School Year
School Business Official Swartzentruber and HSAP Administrator, Rachel Kerns shared the HSAP 2024-2025 Compensation Proposal. The total increase from 2023-2024 is 22.9%, or $178,125. While this is more than the 3.0% total package, it takes includes a new full-time Coordinating Teacher and includes the $60,000 minimum state salary requirement for teachers with 12 plus years of experience. The median increase for part time teachers is 2.22% into consideration that the part-time teachers receive a similar wage raise to other staff in the District.
Jed Seward moved to approve the Home School Assistance Program 2023-2024 wages and packages as presented. Mary Allred seconded the motion. Motion carried 7-0.
Football Press Box Proposal
Pete Cavanagh, Activities Director, presented the proposal for the Football/Track Press Box Renovation. Included in the proposal is a new roof, new siding with trim, gutters, and downspouts, carpet, windows, entrance door, lighting, electrical upgrades, and the installation of a HVAC mini-split. The proposed work will be performed and overseen by Rediger Construction. The estimated cost of the project is $65,892 to be funded by MP Athletic Booster Funds of $50,892 and the MP Annual Matching Funds of $15,000. The exterior upgrades will be color coordinated with the Indoor Practice Facility. The Board asked questions about the process and the project, and then discussed the impact.
Denise Chittick moved to approve Renovation of the Press box at the High School Football/Track as presented for $65,892 performed by Rediger Construction. SS seconded the motion. Motion carried 5-0 with Snider and Allred abstaining.
2024 GO Bond Resolutions
SBO Swartzentruber presented the final paperwork on the General Obligation Bonds Series 2024 sold on April 22, 2024 that will close on June 4, 2024. Ahlers & Cooney, Bond Attorneys, performed the work to finalize and revise the bond resolutions after the final numbers were in place after April 22, 2024. Once the resolution paperwork is finished, the documents need to be filed with the Washington, Johnson, and Iowa County Auditors’ offices. Once filing documentation is finished Ahlers & Cooney will be able to finish the legal filings and full transcript of the transaction. As a result there are four resolutions that need to be approved by the board.
Resolution Appointing Paying Agent, Bond Registrar and Transfer Agent,
Approving the Paying Agent, Bond Registrar and Transfer Agent Agreement, and
Authorizing the Execution of the Same
Randy Billups moved to adopt the Resolution appointing UMB Bank, N.A. of West Des Moines, Iowa to serve as Paying Agent, Bond Registrar and Transfer Agent Agreement and Authorizing the Execution of Same. Jed Seward seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Approval of form of Tax Exemption Certificate
Jed Seward moved to approve the form of Tax Exemption Certificate be placed on file and approved. Mary Allred seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Approval of Continuing Disclosure Certificate
Jed Seward moved to approve the form of Continuing Disclosure Certificate be placed on file and approved. Mary Allred seconded the motion. Motion carried 7-0.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Amended Resolution for the Issuance of Bonds
Denise Chittick moved to adopt the Resolution Amending the Resolution Authorizing the Issuance of not to exceed $8,700,000 General Obligation School Bonds, Series 2024 and Levying a Tax for the Payment Thereof. Mary Allred seconded the motion. Motion carried 7-0.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Auditor RFP Review
SBO Swartzentruber reviewed the RFP Spreadsheet Analysis of the three responses to the Request for Proposal for audit services for the Fiscal Year ending June 30, 2025 through June 30, 2029. He reviewed the details of each firm and the audit fee proposals given. There are pros and cons to the low fee proposal by the firm of Nolte, Cornman and Johnson as well as the middle fee proposal by the firm of Bohnsack & Frommelt. Swartzentruber covered the pros and cons in some detail. A recommendation to go with Bohnsack & Frommelt even with slightly higher fees is made to the Board. The Board asked questions to clarify the differences and considerations.
Mary Allred moved to approve moving forward with Bohnsack & Frommelt CPAs for the District audited financial statements for the five-year period starting with FY2025 and continuing through FY2029. Ryan Schlabaugh seconded the motion. Motion carried 7-0.
Fuel Bid Advertisement
SBO Swartzentruber shared with the Board the advertisement document to be sent to The News to be run over the next 3 weeks. The advertisement solicits bids for Propane Fuel, Diesel Fuel, and petroleum products for the 2024-2025 School year and potentially 4 successive 1-year extensions. While no action is to be taken this evening, the proposals will be returned by June 4, 2024. A recommendation for the vendor(s) of the products will be presented at the June 10, 2024, School Board meeting.
Board Development and Inservice Activities
Tammi Drawbaugh, consultant with IASB will be providing a training even to the Board on July 29th from 6:15 p.m. to 7:15 p.m. The Board discussed topics for Drawbaugh to address with the Board.
Announcements and Suggestions for Next Agenda
A Special School Board meeting will be on Tuesday, May 21, 2024, at 6:15 p.m. at the Central Office Community Room to complete the 2024 Superintendent Evaluation. This will be a Closed Session meeting.
The next regular Board meeting will be on Monday, June 10, 2024, at 6:15 p.m. at the Central Office Community Room.
Board Highlights – None shared due to the late hour.
Adjournment
The meeting adjourned at 9:31 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
April 22, 2024, 2024– 6:15 p.m.
Vice-President Gabrielle Frederick called the meeting to order in the absence of President Jake Snider.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider (arrived at 6:33 p.m.).
Board members absent: Jake Snider (arrived at 6:33 p.m.).
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Jed Seward moved to adopt the agenda as presented. Seconded by Mary Allred. Motion carried 6-0.
Business Financial
Public Hearing for the Proposed Contract Documents for West Elementary Parking and Traffic Flow Project at 6:20 p.m.
Board Vice-President Gabrielle Frederick opened the Public Hearing. No one spoke. She closed the Public Hearing at 6:23 p.m.
Public Hearing for the Proposed Contract Documents for East Elementary Parking and Traffic Flow Project at 6:25 p.m.
Board Vice-President Gabrielle Frederick opened the Public Hearing. No one spoke. She closed the Public Hearing at 6:27 p.m.
Public Hearing for the 2024-2025 Certified Budget at 6:30 p.m.
Board Vice-President Gabrielle Frederick opened the Public Hearing. No one spoke. She closed the Public Hearing at 6:32 p.m.
Approve the 2023-2024 Certified Budget
Board Vice-President Gabrielle Frederick asked if there were questions or further discussion.
Denise Chittick moved to approve 2024-2025 Certified Budget as presented. Jed Seward seconded the motion. Motion carried 6-0.
Consent Items
Denise Chittick moved to approve the following consent items. Superintendent Stone note the transfer of Marisa Bieschke to Kindergarten for the 2024-2025 School Year.
Payment of Bills
The bills as listed for April 22, 2024, and prepaid bills;
Open Enrollment Requests
Open Enrollment In Requests total 12 students;
Open Enrolled Out Requests total 1 student;
Personnel Items
Contract issued to Josie Bontrager, Third Grade Teacher, $47,500 per annum;
Resignation of Rob Hruby, Middle School Principal, $107,950 per annum; Effective end of the 2023-2024 School Year;
Resignation of Lindsey Sivetts, Fifth Grade Teacher, $51,083 per annum; Effective end of the 2023-2024 School Year;
Resignation of Matt Freel, Behavioral Interventionist, $58,559 per annum; Effective end of the 2023-2024 School Year;
Resignation of Sue Kiefer, Middle School Nurse, $41,700 per annum; Effective end of the 2023-2024 School Year;
Resignation of Stacey Cavey, District ELL Teacher, $50,388 per annum; Effective end of the 2023-2024 School Year;
Resignation of Allyson Swartzentruber, Middle School Paraprofessional, $15.54 per hour, effective May 29, 2024;
Fundraising Requests
The Strength and Conditioning program requests permission to conduct a apparel store from April 29th to May 8th to raise funds for coaching apparel, Gatorade order and weight room equipment for the program;
The Football program requests permission to raise funds in preparation with a football camp and to solicit sponsors for the camp to be held August 5th through 8th to raise funds for equipment, uniforms, volunteer coaches, coach and player apparel, and team meals for the program;
The Boys Basketball program requests permission to raise funds in preparation with a football camp and to solicit sponsors for the camp to be held June 3rd through 6th to raise funds for equipment, uniforms, volunteer coaches, coach and player apparel, and team meals for the program.
Home School Assistance Program Roots and Shoots requests permission to raise funds with a plant sale from April of 2024 through April of 2025
Ryan Schlabaugh seconded the consent items. Motion carried 6-0.
Approve the Sale of the 2024 General Obligation Bonds
Matt Gillaspie of Piper Sandler spoke about the General Obligation Bond sale process that took place today. The Buyer of the bond, Robert W. Baird & Co., wired the $87,000 of earnest money to the District. The Board needs to approve the resolution to accept the buyer of the bond issue.
Randy Billups moved to approve the sale of $8,700,000.00 in general obligation bonds to Robert W Baird & Co of Milwaukee, Wisconsin. Mary Allred seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - Absent
Denise Chittick - Abstain
Motion carried 5-0 with Denise Chittick abstaining.
Work Session
Instructional Coaches Information
The Instructional Coach team of Kristan Hunter, Erin Cavanagh, Emily Zehr, and Kelsi TeBockhorst discussed the Instructional Coaches philosophy and approach to coaching educators in their buildings and across the District. They provided a look at the tools that center on the Coaching Cycle that is student centered and results based. They also looked at teacher impact and student impact. The Instructional Coaches answered questions of the Board.
(Jake Snider arrived at 6:33 p.m. at the start of this agenda item.)
High School Offerings
The Board discussed the types of class offerings at the High School and direction that these might take to emphasize student achievement and academic success. The Board asked for additional information and questions. Superintendent Stone will bring answers and the additional information back to the Board for consideration.
302.5 Superintendent Performance Evaluation
The Board discussed the Current Policy and potential proposed changes to the policy and the process of the Board evaluating the Superintendent.
903.3 Visitors to School District Buildings & Sites
The Board reviewed the Policy and discussed possible changes and what might be needed.
903.4 Public Conduct on School Premises
The Board reviewed the Policy and discussed possible changes and what might be needed.
Next Meeting and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, May 13, 2024, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Second Reading of Board Policies 402.2 and 402.5, First Readings of changes to Chapter 200 Board Policies; Review and Possible First Reading of Policy 302.5 Superintendent Evaluation; Acceptance of Bids for MP West Elementary and MP East Elementary Parking Lot and Traffic Flow Projects, Architectural Contract for the Wrestling Facility, and 2024-2025 School Fees.
Adjournment
The meeting adjourned at 8:49 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
April 8, 2024 – 6:15 p.m.
Vice-President Gabrielle Frederick called the meeting to order in the initial absence of President Jake Snider.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider (arrived at 6:40 p.m.).
Board members absent: Jake Snider (arrived at 6:40 p.m.).
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Mary Allred moved to adopt the agenda as presented. Seconded by Jed Seward. Motion carried 6-0.
Hawk Highlight – Hawks News from West Elementary – Principal Robin Foster brought a group of four students to discuss the Hawks News production as the Trailblazers of the Fourth Graders. Hawks News is produced on a weekly basis. A video was shown of the Hawks News production as an introduction. The students then talked about their experiences. The Board engaged the students in a discussion of highlights and questions.
Public Forum
No one spoke.
REPORTS
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. No questions were asked.
1:1 Computer Purchases -- Superintendent Stone noted the need to get the 1:1 Computer Purchases underway. The purchases are approximately $151,500. The purchases need to get underway with formal approval at the next business meeting in May. It is not different than the past practice.
Architectural Contract – for Wrestling/Activity Facility was noted as received after the Board Agenda deadline. The contract is under review. The compensation portion for schematic design is $160,000. Due the interest of time, the work will go forward, and this will be brought to the Board for formal signature at the next Business Meeting on May 13th.
Certified Budget Presentation for 2024-2025 School Year – School Business Official Jeff Swartzentruber provided a budget presentation for the upcoming school year. The Allowable Growth for the upcoming school year is 2.5% and was passed on March 27, 2024. This growth percentage allows for new money to the District to spend on expenses. When compared to student enrollment there are normally additional dollars. As the enrollment was slightly down, the District is in a Budget Guarantee situation where the new General Fund dollars are $46,213.00. Property taxes account for about 31% of total District Spending for next school year while 34% will come from State Foundation Aid. When SSA was set the overall District Property Tax rate will be $13.15, or $0.03 less than published at the first public hearing on March 25th. Unspent Balance remains strong at $7.2 million at the end of FY2023 and estimated at $6.6 million at the end of FY2025 with the latter including a more aggressive expense projection. The Board asked questions for clarification. Swartzentruber noted that the presentation is in preparation for the second Public Hearing at the April 22, 2024, meeting.
Summer 2024 Projects – Superintendent Stone shared a list of the Summer Projects to be addressed in the buildings. The spending amount will be around $135,000 for the Summer. This is less than last Summer and more in line with the average spent. None of the individual projects exceeds $20,000. The Board asked questions for clarification.
(Jake Snider joined the meeting during this agenda item at 6:40 p.m. and let Frederick continue in the position of chair of the meeting).
BUSINESS MEETING
Consent Items
Superintendent Stone informed the Board of the following transfers – Billy Matiyabo Sr. transfers to Lead Custodian from Second Custodian at East Elementary effective April 9, 2024; Makenzie Mantz transfers to First Grade from Kindergarten for the 2024-2025 School Year; Will Van Soelen transfers to First Grade from Second Grade for the 2024-2025 School Year;
Ryan Schlabaugh moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of March 11, 2024 Meeting, and March 25, 2024 Work Session;
Finance Report
The Finance Report for March of 2024;
Payment of Bills
The bills as listed for April 8, 2024; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 43 students;
Open Enrolled Out Requests total 1 students;
Personnel Items
Work Agreement issued to Billy Matiyabo, Sr., Route Bus Driver, $26.18 per hour;
Contract issued to Justin Barthelman, MS Soccer Assistant Coach, $1,875.60 per annum;
Work Agreement issued to Elijah Meader, HS Custodian, $16.19 per hour;
Contract issued to Jodee Beck, Special Education Director, $104,500.00 per annum for the 2024-2025 School Year;
Resignation of Natalie Silbaugh, High School Social Studies Teacher, $49,345 per annum, effective the end of the 2023-2024 School Year;
Fundraising Requests
Mid-Prairie Peer 2 Peer Group requests approval to raise funds through sale of t-shirts in the month of April to provide resources for service projects by the group;
Denise Chittick seconded the consent items. Motion carried 7-0.
Student Learning
Fine Arts Upgrades at the High School
Drapery Estimate – Superintendent Stone provided the estimate for the stage drapery. The estimate provided by Tiffin Scenic Studios is $13,222.00. The Board reviewed the estimate and asked questions for clarification both for this portion of the project and for the broader impact with the other items presented here.
High School Rigging Renovation Estimate – Superintendent Stone provided the estimate for the stage rigging renovation. The estimate provided by Tiffin Scenic Studios is $38,581.00. Again, the Board reviewed the estimate and asked questions about this portion of the project and its relationship to the broader impact.
High School Hanging Assembly and Track Estimate
Superintendent Stone provided the estimate for the stage hanging assembly and track mechanism. The estimate provided by Tiffin Scenic Studios is $27,746.00. Again, the Board reviewed the estimate and asked questions about this portion of the project and its relationship to the broader project. As this was processed the Board leaned away from this aspect of the project based upon their understanding of the estimate.
HS Auditorium Seating Budget Pricing – Superintendent Stone provided the estimate for the telescoping auditorium seating. The estimate provided by H2I Group has two options. The first option is $134,900 and is a lesser quality. The second option is $281,300 is the higher quality option. The pricing could be adjusted as the quote is from June of 2023.
The source of funds for all of these improvements would be interest earned on the Revenue Bonds held during the project timeline.
Jed Seward moved to approve the purchase SEATING Budget of the first option of $134,900 with H2I Group, then the Track Replacements on the stage, Scaled Down installation of stage hanging assembly and track mechanism by Tiffin Scenic Studios for approximately $51,803. The total of the two vendors is $186,703.00. Jake Snyder seconded the motion. Motion carried 7-0.
High School Girls Head Wrestling Coach Proposal
Superintendent Stone and Activities Director, Pete Cavanagh outlined the proposal to add a Girls Head Wrestling Coach and the rationale as the number of girls has been a count of 20 the past few years. The Boys Head Coach would also be retained along with two assistant coach positions for Wrestling. Most likely the assistant coaches would be assigned one each to boys and girls. The Board asked questions for clarification and understanding.
Jed Seward moved to approve the creation of a new paid Girls Head Wrestling Coach position for the Wrestling Program. Jake Snider seconded the motion. Motion carried 7-0.
Finance
Set the Public Hearing for Proposed Contract Documents for West Elementary Parking and Traffic Flow Project at 6:20 p.m. on April 22, 2024
School Business Official Jeff Swartzentruber and Superintendent Stone shared the Public Hearing document and plans and specifications for the West Elementary Parking lot. A public hearing needs to be set to allow for public input on the plans prior to the bids being received on May 7, 2024 in the Mid-Prairie Central Office Community Room. Bids would be accepted on the May 13, 2024 School Board Meeting.
Ryan Schlabaugh moved to approve to set the Public Hearing for Proposed Contract Documents for West Elementary Parking and Traffic Flow Project at 6:20 p.m. on April 22, 2024 in the Mid-Prairie Central Office Community Room. Randy Billups seconded the motion. Motion carried 7-0.
Set the Public Hearing for Proposed Contract Documents for East Elementary Parking and Traffic Flow Project at 6:25 p.m. on April 22, 2024
School Business Official Jeff Swartzentruber and Superintendent Stone shared the Public Hearing document and plans and specifications for the East Elementary Parking lot. A public hearing needs to be set to allow for public input on the plans prior to the bids being received on May 7, 2024 in the Mid-Prairie Central Office Community Room. Bids would be accepted on the May 13, 2024 School Board Meeting.
Ryan Schlabaugh moved to approve to set the Public Hearing for Proposed Contract Documents for East Elementary Parking and Traffic Flow Project at 6:25 p.m. on April 22, 2024 in the Mid-Prairie Central Office Community Room. Randy Billups seconded the motion. Motion carried 7-0.
Set the Public Hearing for the 2024-2025 Certified Budget at 6:30 p.m. on April 22, 2024
Superintendent Stone and SBO Swartzentruber recommend a Public Hearing for the proposed 2024-2025 Budget be set for April 22, 2024 at 6:30pm in the Mid-Prairie Central Office Community Room. A Notice of Public Hearing that includes the Budget Summary for Fiscal 2023-2024 is set to be published in the News upon approval.
Denise Chittick moved to approve the Notice of Public Hearing on the 2024-2025 Proposed Budget for April 22, 2024 at 6:30pm in the Mid-Prairie Central Office Community Room. Jake Snider seconded the motion. Motion carried 7-0.
Approval of Bus Bid Award for 2025-2026 School Year
Superintendent Stone, SBO Swartzentruber, along with Transportation Director Teresa Hartley directed the Board’s attention to Bid Results for 2 Diesel Powered buses for the bids opened on March 21, 2024. School Bus Sales (Bluebird) presented the lowest bid at $289,282. Hoglund Bus Sales presented the next lowest bid of $296,000 for two buses, each would be half of the total. Thomas Bus Sales’s bid was $308,000. The recommendation is to move ahead with ordering the two buses from Hoglund even though their bid is higher due to service and responsiveness issues with School Bus Sales the past few years. It is also recommended the District sell Buses #8 and #14 at auction rather than trading them as the price at auction would be higher and would potentially cover a portion of the difference in the two bids. Without the trade-ins, the value of the buses would be $146,441 and $151,000 each from School Bus Sales and Hoglund Bus Sales, respectively.
Delivery of these buses would be expected in July/August of 2025. The Board asked questions about the current fleet. Mark English, Transportation Maintenance Engineer for the District answered questions related to the technical side. The Board asked if there was a way to check on trade versus sell them outright. The plan is to sell the buses rather than trade once these buses are delivered to the District.
Ryan Schlabaugh moved to accept the bid from Hoglund Bus Sales in the amount not to exceed $302,000 for the purchase of two new yellow school. Mary Allred seconded the motion. Motion carried 7-0.
28E Sharing Agreements for the 2024-2025 School Year Shared Staff
Superintendent Stone presented the four 28E Agreements with Clear Creek Amana School District and the one agreement with the Lone Tree School District. These are a continuation of sharing agreements that have been in place over the past number of years. The District hires and shares the Human Resources Coordinator position and the Social Worker Position with Clear Creek Amana School District. Clear Creek Amana School District hires and shares the Curriculum Director and Buildings and Grounds Director with the District. At Lone Tree we are sharing one position, Transportation Director. There are sharing revenue dollars available to both Districts in this arrangement. It is 16 FTEs in funding received by both Districts that totals $125,200.
Denise Chittick moved to approve the four 28E Agreements with Clear Creek Amana School District for the 2024-2025 School Year – Human Resources Coordinator, Social Worker, Curriculum Director, and Buildings and Grounds Director and the Transportation Director with Lone Tree School District. Mary Allred seconded the motion. Motion carried 7-0.
Superintendent Contract Discussion for 2024-25 and 2026
Vice President Frederick opened the discussion on the Contract. Frederick asked to set a date for the evaluation of the Superintendent—the process for the evaluation and policy needs to be evaluated and updated. Frederick also discussed the need to set up a new two-year for the 2024-2025 and 2025-2026 School Year. Frederick also noted the use of the Joint Statement in the past and discussed the importance of the statement for communication purposes between the Board and the Superintendent. She asked for the conversation to happen at the April 22nd Work Session in preparation for the evaluation in May and for the contract. Frederick will send the policy with changes to Brian who will send it to the Board to review and comment on changes for use at the next meeting.
Board Development and Inservice Activities
Determine the discussion topics for the July 29th Work Session with IASB. The link below is for the Board to evaluate and select the topic(s) and it may not be a topic on the link, below. This will be a topic at the Work Session on April 22, 2024.
https://www.ia-sb.org/the-learning-hub/custom-workshops
Announcements and Suggestions for Next Agenda
The next Work Session Meeting will be on Monday, April 22, 2024 at 6:15 p.m. at the Central Office Community Room. There will be some Business Agenda items to include:
A special Board meeting will need to be called once the MPEA and MPESSA votes on the 2024-2025 wage and benefits package.
The next regular Board meeting will be on Monday, May 13, 2024, at 6:15 p.m. at the Central Office Community Room. Agenda items to include:
Board Highlights
Adjournment
The meeting adjourned at 8:25p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
March 25, 2024– 6:35 p.m.
President Jake Snider called the meeting to order.
Board members present: Randy Billups, Denise Chittick, Gabrielle Frederick, Jed Seward, and Jake Snider.
Board members absent: Mary Allred and Ryan Schlabaugh.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Randy Billups moved to adopt the agenda as presented. Seconded by Jed Seward. Motion carried 5-0.
Business Meeting
Finance
Approve the Resolution for the Advertisement for Sale, Approval of the Electronic Bidding Procedures and the Official Statement and Sale of the General Obligation Bonds
SBO Swartzentruber provided the resolution for the 2024 GO Bonds to be sold on April 22, 2024. President Snider asked for a motion on the Resolution for the 2024 GO Bond Advertisement for Sale, Approval of the Electronic Bidding Procedures and the Official Statement and Sale of the General Obligation Bonds.
Denise Chittick made a motion to approve the Resolution Advertisement for Sale, Approval of the Electronic Bidding Procedures and the Official Statement and Sale of the General Obligation Bonds reading from the Resolution. Second by Gabrielle Frederick.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - absent
Jed Seward - yes Ryan Schlabaugh - absent
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 5-0.
Work Session
Let’s Go Bound
Pete Cavanagh, Activities Director, discussed the Let’s Go Bound software/app that the Cedar Valley Conference has approved for all conference schools to use. He discussed service provided by the app and the pricing. Forms and ticketing will be On-line. Ticketing will be on the purchaser’s phone. The Board asked questions about ticketing prices. The District is making the transition from the Our School program to Let’s Go Bound by August of this year. It is free to Mid-Prairie School District. However, there is a $0.90 fee per ticket. There is a fee for season tickets as well. Ticket prices will be reviewed for Adults tickets and passes. Student tickets and passes will not be affected in the proposal.
Grade Alike Attendance Centers
Superintendent Stone provided documentation to answer questions from previous Board discussions. Greg Jergens, Principal of East Elementary, and Robin Foster, Principal of West Elementary joined the meeting for this item. The discussion centered on the possibility of shifting grades between the two elementary schools to better accommodate the educational needs of students by age group. The Board asked questions of the administrators about Preschool attendance, location, and lunch facilitation. There was discussion of the factors going into the capacity of the West Elementary Building and the future growth. Additionally, there was discussion about special education teachers being utiltized across grades.
Community Auditorium
The Board discussed a number of topics related to a potential Community Auditorium. Superintendent Stone started the conversation with a brief report of the Steering Committee that met last week and some preliminary numbers were generated along some additional thoughts about funding. The Board discussed moving forward with a sign of commitment to the community and to the various groups that want to move the project forward. The Board discussed the various elements of the decision. The Board agrees that the next step is to go to the Facilities Committee to gather input. There is agreement that Carl A. Nelson Company—Construction Manager and OPN Architects should review the costs again and the conceptual drawings.
Board Policy Series 200’s
The Board began the process of reviewing the Series 200 Board Policies for completeness and possible changes as part of the ongoing process of reviewing board policy chapters on the policy review schedule. Superintendent Stone provided a listing of the Chapter 200 Policies where there have been changes from IASB
Next Meeting and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, April 8, 2024, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Set a Public Hearing for the Certified Budget for April 22, 2024 at 6:30 p.m.; First Reading of Chapter 200 Board Policies Changes. The Bond Sale will happen on April 22, 2024 and there will be a need to approve the sale by the Board at that evening’s meeting.
Adjournment
The meeting adjourned at 8:10 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
March 25, 2024 – 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Randy Billups, Denise Chittick, Gabrielle Frederick, Jed Seward, Jake Snider.
Board members absent: Mary Allred and Ryan Schlabaugh.
Staff Present: Superintendent Brian Stone, School Business Official/Board Secretary Jeff Swartzentruber
NN moved to adopt the agenda as presented. Seconded by SS. Motion carried 5-0.
Finance
Public Hearing at 6:15 P.M. for the 2024-2025 Proposed Property Tax Levy
Board President Snider opened the Public Hearing at 6:17 p.m. He asked if anyone from the Public wished to speak on the 2024-2025 School Year Proposed Property Tax Levy. Two people asked questions for clarification of whether their taxes would increase. School Business Official Swartzentruber explained the current rate and process as compared to the previous year. Also, the downward rate of change was noted for a residential property for taxes for Fiscal Year 2024-2025. During the hearing SBO Swartzentruber stated that taxes on a $100,000 home would decrease by $15.37. In fact that was incorrect as it is a 15.37% decrease and a $111 tax decrease as stated in the recent mailing to all residents in the District by the Washington County Auditors Office. Snider closed the Public Hearing at 6:22 p.m.
Adjournment
The meeting adjourned at 6:23 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
March 11, 2024 – 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: Randy Billups and Gabrielle Frederick.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Board Member Mary Allred
Jed Seward moved to adopt the agenda as presented. Seconded by Mary Allred. Motion carried 5-0.
Public Forum
No one registered to speak. No one spoke.
WORK SESSION
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. No questions were asked.
Superintendent Stone reported on the one quote to repair or replace the stadium seating in the Cafeteria. Approximately $148,000 to repair and $238,000 to completely replace the entire seating apparatus. The District is waiting on a second quotation.
BUSINESS MEETING
Consent Items
Denise Chittick moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of February 26, 2024;
Finance Report
The Finance Report for Year to Date February 2024;
Payment of Bills
The bills as listed for March 11, 2024 and Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 9 students;
Open Enrolled Out Requests total 1 students;
Personnel Items
Contract issued to Matt Freel, Assistant Boys Varsity Soccer Coach, $3,264 per annum;
Contract issued to Mikaela Lunsford, Assistant Girls Varsity Soccer Coach, $2,813 per annum;
Contract issued to Sierra Gillis, Preschool Teacher, $40,310 per annum at 2023-24 Rate;
Contract issued to Brody Channell, English Teacher Grades 9-12, $43,909 per annum at 2023-24 Rate;
Contract issued to Sierra Callie Adkins, Fourth Grade Teacher, $40,310 per annum at 2023-24 Rate;
Resignation of Randy Billups, High School Head Wrestling Coach, $6,608 per season, effective March 4, 2024;
Resignation of Kylie Hanshaw, Third Grade Teacher, $41,700 per annum, effective end of 2023-2024 School Year;
Fundraising Requests –No requests presented for approval;
Ryan Schlabaugh seconded the consent items. Motion carried 5-0.
Student Learning
First Reading of Policy 402.2 Child Abuse Reporting
Superintendent Stone noted the need to review the policy and discussed changes to the policy. There are changes recommended that include all school employees over the age of 18 to be mandatory reporters and to report within 24 hours of becoming aware of an abusive incident. The Board discussed the Policy and asked questions for clarification. The current last paragraph of the policy was a topic of discussion. The Board asked for it to be removed.
Ryan Schlabaugh moved to approve on First Reading Board Policy 402.2 Child Abuse Reporting as presented with the exception to remove the current last paragraph. Jed Seward seconded the motion. Motion carried 5-0.
First Reading of Policy 402.5 Required Professional Development for Employees
Superintendent Stone noted the need for this new policy as it accompanies Policy 402.2 Child Abuse Reporting. The Board discussed the Policy and asked questions for clarification.
Denise Chittick moved to approve on First Reading Board Policy 402.5 Required Professional Development for Employees as presented. Jed Seward seconded the motion. Motion carried 5-0.
Second Reading of Policy 505.8 Parental and Guardian Involvement
Superintendent Stone noted the policy passed on First Reading at the February 26th meeting and asked if there were questions or changes to the policy. The policy is to be reviewed annually per the Iowa Department of Education. There are no changes in this review.
Ryan Schlabaugh moved to approve on Second Reading Board Policy 505.8 Parental and Guardian Involvement as presented. Mary Allred seconded the motion. Motion carried 5-0.
Finance
Public Hearing – 6:30 P.M. – Bus Specifications
Board President Snider opened the Public Hearing for School Bus Specifications. No one spoke. The Public Hearing closed at 6:31 p.m.
Approval of Bus Specifications
Superintendent Stone and Board President Snider asked the Board if there were any questions, clarifications or discussion for the School Bus Specifications as presented for two diesel powered buses.
Jed Seward moved to approve the bus specifications as presented and to put the specifications for 2 School Buses out to bid with a due date of March 21, 2024, at 1 p.m. Mary Allred seconded the motion. Motion carried 5-0.
Request for Proposal – District Financial Audit
SBO Swartzentruber presented the Requests for Proposals (RFP) for the annual audit. The last year under agreement is the fiscal year ending June 30, 2024. This is after a two year extension was requested in the Fall of 2022. The proposal document is seeking a 5-year proposal and relationship with independent audit professionals for Fiscal Year. The proposal follows current practices as presented by Department of Management and other school districts in Iowa. Upon acceptance of the RFP, the proposal will be sent to a number of firms—at least 3 but not more than 10 firms that specialize in school and governmental audits.
Jed Seward moved to approve the Request for Proposal as presented. Mary Allred seconded the motion. Motion carried 5-0.
Board Development and Inservice Activities
Superintendent Stone shared the line to IASB’s The Learning Hub - https://www.ia-sb.org/the-learning-hub/custom-workshops. The Board will continue to review this to determine topics to use in future Work Sessions. Stone suggested that we move soon to schedule IASB to come and this should be taken up at Work Session
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, March 25, 2024, at 6:15 p.m. at the Central Office Community Room. There will be two distinctly separate meetings. The first will be the Public Hearing on the Property Tax Notice Document. After the first meeting adjourns, the second meeting will commence at 6:30 p.m. where agenda items are Work Session items and will to include: Review of the 200 policies; Discussion of the Community Auditorium; Grade-alike Attendance Centers; and Discuss ways to be assured that policies are enforced and teachers see support from the Board. There is a possible need for the Board to approve the Preliminary Official Statement for the 2024 GO Bond Sale.
Board Highlights
Adjournment
The meeting adjourned at 6:53 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
February 26, 2024– 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: Mary Allred.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Hawk Highlight – Speech Coach Christine Meader, Assistant Coach Lisa Helmuth and the All-State Large Group Speech qualifiers were present to share about their experiences and to be recognized. Highlights included: a standing ovation for one of the groups that performed at Ames; the entire group of students at the Board Meeting advanced from Districts to the State competition on March 9th; and Group events season overlaps with Individuals events for State and All-State Festival—only the top 5% of all students are nominated for the State Festival. The group continues to build a culture of success and leadership where there are high standards, yet a recognition that a chance at a state performance is not a given.
Jed Seward moved to adopt the agenda as presented. Seconded by Ryan Schlabaugh. Motion carried 6-0.
Public Forum – No one spoke.
Work Session
Administration Reports and Board Dialogue
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. No questions were asked.
Fine Arts Boosters – Co-President of the Fine Arts Boosters, Marnie Schrader, talked to the Board to ask for a commitment for a Community Auditorium, rather than a Fine Arts Auditorium. She provided the thoughts and logic about changing the terminology and mindset for a fresh start. She asks for three things of the School Board. First, is a public commitment to a Community Auditorium. Second, to formally allow the Fine Arts groups and subgroups begin to fundraising. Third, a commitment of an amount of financial support of an auditorium to the community. Schrader asks for this to be a priority for the Board as part of their process in the Business sessions and for it to be soon. The Fine Arts Boosters are committed to working together with the Board. The Board expressed appreciation for the input and approach expressed.
Bus Specifications for Purchase of two buses in 2025-2026 – Transportation Director, Teresa Hartley, presented the bus specifications. The lead time to purchase buses has continued to be extended and is now at 18 months from order to delivery. In order to purchase buses for the 2025-2026 School Year, the process needs to begin now. Two propane-powered buses will be traded in as part of this process. The District is not purchasing any buses in the 2024-2025 School Year. The Board asked questions about the proposal and process. Cash outlay for buses does not occur until delivery.
2022 Revenue Bond Savings and Interest Uses Discussion Potential List – Superintendent Stone provided an update on the seating, curtains, and other items for the stage and cafetorium area. The District reached out to two companies to fix or replace the auditorium style seating. Collette McClellen provided an update on the curtains on the current stage with their estimate for replacement with three different options. She will provide the detail and options to Superintendent Stone.
Business Meeting
Consent Items
Superintendent Stone shared some of the schematics for both West Elementary and East Elementary parking and traffic flows due to the Axiom Services Agreements in the Consent Agenda. The District is waiting on estimated project costs. Stone also discussed the Wrestling Facility location between the Football field press box and the Indoor Practice Facility.
Superintendent Stone announced the transfer of Melissa O’Rourke from Kindergarten at East Elementary to West Elementary to fill one of the open Preschool teaching positions for the 2024-2025 School Year.
Ryan Schlabaugh moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of February 12, 2024;
Finance Report
None presented at this time;
Payment of Bills
The bills as listed for February 12, 2024, and prepaid bills;
Open Enrollment Requests
Open Enrollment In Requests total 4 students;
Open Enrolled Out Requests total 0 students;
Personnel Items
Contract issued to Kevin Cortum, Middle School Track Coach, $2,276 per season;
Contract issued to Anna Hostetler, MS Girls Track Coach, $2,188 per season;
Contract issued to Andrea Farrier, HSAP Coordinating Teacher for the 2024-2025 School Year, $54,988 per annum;
Fundraising Requests – None presented for approval;
Axiom Professional Services Agreement for the East Elementary and West Elementary Parking and Traffic Flow Projects
Contract with Axiom for the projects includes a cost scope for Basic Services of $105,010 for both sites.
Axiom Professional Services Agreement for the Wrestling/Activity Center Due Diligence
Contract with Axiom for the projects includes a cost scope for Survey Due Diligence of $2,560.
Jed Seward seconded the consent items. Motion carried 6-0.
Student Learning and Planning
Second Reading of Policy 210.2 Regular Meeting
Superintendent Stone noted the discussed changes to the policy from the February 12th meeting. Again, the changes establish a Business Meeting in the first meeting of the month and a Work Session in the second meeting of the month. It is recognized that there will be a need for some flexibility as the Board transitions to this format.
Jed Seward moved to approve on Second Reading Board Policy 210.2 Regular Meeting as presented. Randy Billups seconded the motion. Motion carried 6-0.
Second Reading of Policy 213 Public Participation in Board Meetings
Superintendent Stone noted the discussed changes to the policy. The changes establish revised procedures for Public Participation in School Board Meetings. New items include the establishment of a timeframe/time limits and communication process with the Board Secretary. President Snider asked for additional questions and thoughts.
Randy Billups moved to approve on Second Reading Board Policy 213 Regular Meeting as presented. Gabrielle Frederick seconded the motion. Motion carried 6-0.
First Reading of Policy 508.8 Parental and Guardian Involvement
Superintendent Stone noted the need to review the policy and discussed changes to the policy. The policy to be reviewed annually per the Iowa Department of Education. There are no changes in this review. The Board discussed the Policy and asked questions for clarification.
Denise Chittick moved to approve on First Reading Board Policy 508.8 Parental and Guardian Involvement as presented. Ryan Schlabaugh seconded the motion. Motion carried 6-0.
Finance
Flexibility Account Spending Resolution
SBO Swartzentruber noted the passage of the Flexibility Transfer Resolution at the February 12th Board Meeting. The previously passed resolution provided for the transfer of the $215,767.95 from the Home School Assistance Program to the Flexibility Accounts. The resolution presented tonight is for the ability to spend the funds in the Flexibility Accounts. President Snyder asked for a motion to approve the Flexibility Account Spending Resolution.
Ryan Schlabaugh moved to approve Resolution 02272401 Flexibility Fund Spending from the Flexibility Accounts in the amount of $215,767.95 and read pertinent parts of the Resolution. Jed Seward seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - absent
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
School Bus Specifications Set Date and Time for Public Hearing
SBO Swartzentruber noted the ongoing need to keep the District School Bus Fleet up to date. A request for a Public Hearing to review the bus specifications for the purchase of up to two diesel powered, Yellow School Buses on March 11, 2024, at 6:30 p.m. is recommended. This would be for delivery and payment in School Year 2025-2026. The buses to be replaced are two of the older propane-powered route buses that have reached a point where repairs are increasingly more frequent.
Denise Chittick moved to set a Public Hearing for purpose of reviewing the specifications of up to 2 diesel powered school buses on Monday, March 11, 2023 at 6:30 p.m. at the Mid-Prairie Central Office Community Room. Jed Seward seconded the motion. Motion carried 6-0.
Set a Public Hearing for the Proposed Property Tax Notice
SBO Swartzentruber recommends the Board set a required Public Hearing for the Proposed Property Tax Notice. He shared a rough draft of the current Proposed Property Tax Notice as the SSA percentage growth rate is still not set by the legislature. The Governor proposed 2.5% for SSA. If SSA is not set in the next few days, it is recommended that the District assume a 2.0% SSA growth rate, which will push the published property tax rate for 2024-2025 to $13.18 versus a $13.11 property tax rate at 2.5%. It is Swartzentruber’s intention to hold off on finalizing the form in hope of a settled SSA rate, if at all possible. This is the first Public Hearing for the Certified Budget and is the result of new state legislation starting for Fiscal Year 2024-2025. The Public Hearing is proposed for Monday, March 25, 2024 at 6:15 p.m. in the Mid-Prairie Central Office Community Room. This will be a one agenda item meeting with the regularly scheduled meeting to begin at 6:30pm or after the Public Hearing ends.
Jed Seward moved to set the Public Hearing on the Proposed Property Tax Notice for March 25, 2024, at 6:15 p.m. in the Mid-Prairie Central Office Community Room and to use either the to be approved SSA rate or $13.18 if the rate is SSA rate is not yet approved by the publisher’s deadline. Denise Chittick seconded the motion. Motion carried 6-0.
Board Development and Inservice Activities
Superintendent Stone provided a link to some IASB custom workshops. With the new meeting setup this may provide some time for the Board to process. The website: https://www.ia-sb.org/the-learning-hub/custom-workshops
Gabrielle asked about Real Colors training and to do that activity as a Board similar to a few years ago.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, March 11, 2024, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Second Reading of Board Policy 505.8 Parental and Guardian Involvement; Public Hearing on School Bus Specifications; Review RFP for Audit Services for 5 years beginning in FY2025 through FY2029; and Review of Board Policy Chapter for this year.
Consideration for future meeting on March 25, 2024 and beyond, especially for Work Sessions, include: Discussion about whether or not to Livestream meetings?; Community Auditorium discussion of the three expectations expressed tonight and set of expectations initially driven by the Facilities Committee process; Grade-like attendance Centers; Concurrent Enrollment approach, ideas, and direction along with specific stats on the testing and pass rates. A list will be compiled by Superintendent Stone with Board input.
Board Highlights
Adjournment
The meeting adjourned at 7:46 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
February 12, 2024 – 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: None.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Mary Allred moved to adopt the agenda as presented. Seconded by Jed Seward. Motion carried 7-0.
Public Forum
A constituent of the community spoke to the Board about Civics and History in the High School. He is concerned with the requirements as set forth by State of Iowa. He believes that the hours are not high enough or focused enough and that what is taught is not sufficient enough to understand how the government works or why events have happened and shaped our country. He believes excitement in the subject will breed interest in the students. He also expressed concerns about the Iowa standardized tests as reported in January. He asked the Board to consider getting more involved in curriculum.
WORK SESSION
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. No questions were asked.
2022 Revenue Bond Savings and Interest Uses Discussion – Potential Usages List – Superintendent Stone provided a list of projects and estimated costs for the work to be done for Fine Arts within the High School Cafetorium (between $335,000 and $400,000 available). The Board discussed possible actions related to the priorities listed provided at the last meeting. He covered the items enumerated by Fine Arts, again. He asked for the Board for their thoughts on inquiring on pricing for many of the items listing. The Board noted the Theater Seating and the Red Curtains would be top priorities. Lighting would be also considered after the big-ticket items. Additional smaller items would be evaluated after these top priorities.
Grade-like Attendance Center Modifications Questions and Discussion – Superintendent Stone, again reviewed the documents provided at the previous two Board Meetings to provide answers to some of the questions previously asked and to seek additional input on next steps and to discuss timing. It is asked that questions be emailed to Superintendent Stone for coverage at the next meeting. Some questions were raised by the Board in discussion of the issues during this time.
New School Board Member Orientation – SBO Swartzentruber and Superintendent Stone referred to the Board Document Site where a folder for Board Resources has been created with reference and orientation materials as requested by the Board at the last meeting. Stone asked for a date for the new Board members. SBO Swartzentruber will work with Billups and Schlabaugh to set a date in the next two weeks for the financial orientation.
Board Policy 213 Public Participation in School Board Meetings –Superintendent Stone discussed the need to refine Board Policy 213 Public Participation in Board Meetings. This was at the Board’s request. He shared a draft of the Policy document through the research he found through IASB and other resources with the Board.
Explanation of the Schedule for the March 11th School Board Meeting –SBO Swartzentruber discussed the need for the March 11th Meeting to set the first Public Hearing. The first Public Hearing for the 2024-2025 Certified Budget is tentatively planned for March 25th. There will actually be two meetings that evening. The first will be the Public Hearing as a one agenda item meeting, provided the Legislature sets the SSA for 2024-2025. After a brief break, the second meeting will be the regular School Board Meeting.
Snow Day Makeup Plan – Superintendent Stone discussed the plans and options for the education time to be made up due to the missed days due to the cancellation of school in January. The Board expressed concerns about the choices/scenarios with a significant amount of discussion. The majority of the Board supports Scenario 2 in recognition of achieving the hours of instruction planned.
Fine Arts Boosters – This agenda item is tabled.
BUSINESS MEETING
Consent Items
Mary Allred moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of January 22, 2024;
Finance Report
The Finance Report for January 2024;
Payment of Bills
The bills as listed for February 12, 2024; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 22 students;
Open Enrolled Out Requests total 0 students;
Personnel Items
Contract issued to Joe Eggert, High School 3rd Shift Custodian, $16.19 per hour;
TLC Professional Partner Contract issued to Chris Tyler, High School Professional Partner, $500 per annum;
TLC Instructional Coaches for 2024-2025 School Year
Contract issued to Erin Cavanagh, High School Instructional Coach; Contract Amount per Schedule;
Contract issued to Kelsi TeBockhorst, Middle School Instructional Coach; Contract Amount per
Schedule;
Contract issued to Sarah Ihde, East Elementary Instructional Coach; Contract Amount per Schedule;
Contract issued to Emily Zehr, West Elementary Instructional Coach; Contract Amount per Schedule;
Resignation of Pattie Madison, HSAP Supervising Teacher 0.5 FTE, $26.25 per hour, effective end of 2023 2024 Contract;
Resignation of Katie Roth, Middle School SPED Teacher, $50,388 per annum, effective end of 2023 2024 Contract;
Resignation of Karen Bender, Fourth Grade Teacher, $73,220 per annum, effective end of 2023 2024 Contract;
Resignation of Amy Shalla, District SPED Director, $104,710 per annum, effective end of 2023 2024 Contract;
Resignation of Kyla Wiebe, Prekindergarten Teacher, $43,090 per annum, effective end of 2023 2024 Contract;
Resignation of DiAnna Geiger, Prekindergarten Teacher, $58,033 per annum, effective end of 2023 2024 Contract;
Resignation of Mercedes Specht, 7th Grade Volleyball Coach, $2,276 per annum, effective February 7, 2023;
Fundraising Requests
Mid-Prairie FCCLA, FFA, and the High School Student Leadership Team request approval to raise funds through the Mid-Prairie Mini Dance Marathon through donations and the sale of t-shirts to raise funds for Children and families experiencing childhood cancer;
Jed Seward seconded the consent items. Motion carried 7-0.
Student Learning
First Reading of Policy 210.2 Regular Meeting
President Snider and Superintendent Stone noted the discussed changes to the policy from the last meeting. The change establishes a Business Meeting in the first meeting of the month and a Work Session in the second meeting of the month. It is recognized that there will be a need for some flexibility as the Board transitions to this format. President Snider asked for additional questions and thoughts.
Mary Allred moved to approve on First Reading Board Policy 210.2 Regular Meeting with changes as presented. Randy Billups seconded the motion. Motion carried 7-0.
First Reading of Policy 213 Public Participation in Board Meetings
President Snider and Superintendent Stone noted the discussed changes to the policy from the Work Session at this meeting. The changes establish revised procedures for Public Participation in School Board Meetings. President Snider asked for additional questions and thoughts.
Gabrielle Frederick moved to approve on First Reading Board Policy 213 Regular Meeting with changes as presented. Ryan Schlabaugh seconded the motion. Motion carried 7-0.
Proposed 2024-2025 School Calendar
Superintendent Stone presented the recommended 2024-2025 School Calendar to the Board for their consideration. The Interest Based Committee has worked through the process of the calendar over the past few weeks. The Calendar contains 1,126 instructional hours, compared to the State minimum of 1,080 hours. Stone asked Board members Chittick and Allred to comment on the process and any observations they might have for the full Board. It was noted the Parent Teacher Conferences are on the same night. Also, the Monday after Thanksgiving is the additional day off rather than the Wednesday before Thanksgiving. Teacher Contract Days will go down by 3 days with no change in wages.
Mary Allred moved to approve the 2024-2025 School Calendar as presented. Denise Chittick seconded the motion. Motion carried 6-0.
Preschool Tuition Increase for the 2024 2025 School Year
SBO Swartzentruber and Superintendent Stone recommend a $5 per month increase for 3-Year Old Preschool. Monthly tuition has been $120 per month for quite some time. With increasing costs it is time to consider a modest increase in tuition to $125 per month beginning of the 2024-2025 School Year.
Ryan Schlabaugh moved to approve the 3-Year Old Preschool tuition increase to $125 per month starting with the 2024-2025 School Year. Randy Billups seconded the motion. Motion carried 7-0.
Finance
Public Hearing for the Flexibility Transfer of HSAP Funds
President Snider opened the Public Hearing, originally set at 6:30 p.m., at 8:06 p.m., with apologies for missing the original time, and asked if anyone was present to speak on the Flexibility Transfer. No one was present for the Public Hearing. President Snider closed the Public Hearing at 8:08 p.m. The amount to be transferred from the Home School Assistance Program is $215,767.95. These are unspent funds available after the HSAP has completed all program expenditures for the prior year.
Fund Transfer to Flexibility Account
President Snyder asked for a motion to approve the Flexibility Account Transfer Resolution.
Denise Chittick moved to approve Resolution 0212401 Flexibility Fund Transfer from the Home School Assistance Program Fund Balance to the Flexibility Account in the amount of $215,767.95 and read pertinent parts of the Resolution. Ryan Schlabaugh seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Wellington Electric, Inc. Change Order
Superintendent Stone and SBO Swartzentruber discussed the Change Order Request for Wellington Electric as negotiated by Carl A. Nelson with Wellington Electric for $33,210.94 due to the need for a larger electrical panel that was not in the original specifications. This change was originally submitted about $9,000 more than the ending amount. It is noted that this is the largest change to date. The change will reduce the contingency by the same amount. To date the total project has seen approximately $144,000 in savings, though the contingencies on the project continue to be held for unforeseen issues that may still arise. It is acknowledged that the farther into the project towards completion, the reduced likelihood of contingencies needed will materialize.
Jed Seward moved to approve the Change Order for payment in the amount of $33,210.94. Mary Allred seconded the motion. Motion carried 7-0.
2014 General Obligation Bonds Partial Principal Retirement Resolution
SBO Swartzentruber noted the extra funds in the Debt Service Fund from Interest earnings over the past number of years is $160,000-plus. These funds are proposed with this resolution to pay down the Principal in the 2014 General Obligation Bonds. With this pay down, there will be no need to Pre-Levy in Fiscal Year 2024-2025 to pay down on these bonds going forward. These bonds will be completely paid off by June of 2025 if this resolution is approved. The original payoff was June of 2030, a reduction of 5 years resulting in a significant interest savings.
Ryan Schlabaugh moved to approve the Resolution authorizing the partial redemption of Outstanding General Obligation School Bonds, Series 2014, dated August 1, 2014 in the amount of $160,000 and read additional detail in the resolution. Jed Seward seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
2024 General Obligation Bond Actions
SBO Swartzentruber directed the Board’s attention to three actions that need to be completed in order to stay current with the timeline established for the issuance of the 2024 General Obligation Bonds in the amount of $8,700,000.
Dissemination Agent Agreement Addendum
SBO Swartzentruber recommends the document be approved for signature by the President to enter into an agreement with Piper-Sandler, the District Financial Advisor on the bond issue. This is agreement is actually an addendum to the larger agreement that allows Piper-Sandler to work with the District to provide disclosures on the District’s behalf to the secondary bond markets.
Gabrielle Frederick moved to approve the Amendment Agreement to Serve as Dissemination Agent for Secondary Market Disclosure as presented. Mary Allred seconded the motion. Motion carried 7-0.
Financial Services Agreement with Piper Sandler
SBO Swartzentruber recommends the document be approved. It serves as the engagement agreement that enumerates the services to be provided by Piper Sandler as the District’s Investment Advisor on the issuance of the 2024 General Obligation Bonds.
Denise Chittick moved to approve the Financial Services Agreement with Piper Sandler as presented. Gabrielle Frederick seconded the motion. Motion carried 7-0.
Resolution to Approve the Issuance of General Obligation Bonds for $8,700,000 and the Debt Service Levy
SBO Swartzentruber recommends the passage of the resolution to authorize the issuance of the $8,700,000 issuance of the General Obligation Bonds, Series 2024 and for the initial levy of property tax for the payment of the bonds. The Levy would begin in Fiscal Year 2025.
Ryan Schlabaugh moved to approve the resolution authorizing the issuance of not to exceed $8,700,000 issuance of the General Obligation School Bonds, Series 2024 and levying a tax for the payment thereof and read from the resolution. Mary Allred seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Board Development and Inservice Activities
Stone has more information on the Safety Grant and it is in process.
Stone also noted his excitement for the change in format. He would like to bring an IASB tabletop Board exercise to a number of the Work Sessions, initially. And then evaluate this activity with the Board to see if it should continue and the frequency with which these are used.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, February 26, 2024, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: A resolution to give authority to spend the Flexibility Funds after tonight’s approval of the transfer of the funds to the Flexibility Accounts, Second Reading of Board Policy 210.2; Second Reading of Board Policy 213; Set a Public Hearing for the Proposed Tax Notice for 2024-2025 for March 25, 2024, at 6:15 p.m.-one item meeting before the Scheduled Board meeting at 6:30pm with a quorum required at both meetings; Bring Pricing for Discussion on the Fine Arts projects discussed at this meeting; Discuss a Policy on Protection of Staff; Review Series 200 Board Policies—per schedule review; and Concurrent Enrollment Trends discussion on developments.
Board Highlights
Adjournment
The meeting adjourned at 8:55 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
January 22, 2024– 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: None.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber.
Pledge of Allegiance
Read the School Mission Statement by Vice-President
Mary Allred moved to adopt the agenda as presented. Seconded by Ryan Schlabaugh. Motion carried 7-0.
Public Forum
A parent of students in the District expressed deep concerns about course handbooks and grading practices at the High School. The parent provided a handout with the language in use. The parent read the description under learning supports, then commented on the wording of weakness and concerns. The parent asked for the wording to be changed and stated the concern had been mailed to the Board of Educational Examiners (BOEE).
A teacher from the High School read a statement of support of the staff members and administrators at the High School and spoke specifically of different teachers as positive examples. The teacher also commented on the positive culture in the High School in the past as strong and expressed concerns for the present happenings.
Work Session
Administration Reports and Board Dialogue
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. A question was asked about the doubling of numbers for Virtual Academy and the source of this increase.
2024 General Obligation Bond Amortization Scenarios – SBO Swartzentruber referred to the four Bond Principal and Interest payment schedules provided by Piper-Sandler. This was brought again from last meeting to assure that all Board Members had a chance to review the Scenarios. Scenarios C and D were discussed as preferred over Scenarios A and B as the potential to pay the bond principal balance more quickly is desired in order to potentially move more quickly to another, possibly larger, future bond issue should the Facilities Committee Master Planning process call for this to be considered by the Board. The Board discussed the Pro’s and Con’s of Scenario C and D in terms of timing and size of any future bond referendums. The Board lean towards Scenario C and asked SBO Swartzentruber to move forward with the Bond Advisors, Piper-Sandler.
2022 Revenue Bond Savings and Interest Uses Discussion – Potential Usages List – SBO Swartzentruber reviewed the potential savings and interest from the current Revenue Bond projects and that it is estimated to be between $335,000 and $400,000. Superintendent Stone introduced Collette McClellan, High School Music Teacher, and Christine Meader, Play/Musical Director and Speech Coach. They shared a list of potential projects as requested at the January 8th meeting. The Board reviewed the list and discussed various items and possible actions.
Grade-like Attendance Center Modifications Questions and Discussion – Superintendent Stone, reviewed the documents provided at the previous Board Meeting to seek additional input and thoughts on process for this change. The Board discussed the Facilities Committee previous conversations on modification to the current grade-like attendance center structure at the elementary schools and as it relates to space needs at both West Elementary and East Elementary. The discussion included items on floor space current usage and future usage with varied question areas and ideas.
New School Board Member Orientation – President Snyder, and Superintendent Stone talked about the Orientation Process for New Board Members. With two new members the Board wants to discuss the process for orientation to include Finance, on-boarding, and status of various projects and situations faced by the Board. The Board made suggestions on different ways to gather and hold the data for sharing and training purposes. Stone thanked the Board for the suggested the questions and interest items can be added to this resources and that resources would be worked on.
Business Meeting
Consent Items
Mary Allred moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of January 8, 2024;
Finance Report
None presented at this time;
Payment of Bills
The bills as listed for January 22, 2024, and prepaid bills;
Open Enrollment Requests
Open Enrollment In Requests total 3 students;
Open Enrolled Out Requests total 0 students;
Personnel Items
Contract issued to Aaron Coghlan, Assistant 8th Grade Boys Basketball Coach, $1,938 per annum;
Contract issued to Aaron Coghlan, 8th Grade Track Coach, $2,713 per annum;
Randy Billups seconded the consent items. Motion carried 7-0.
Student Learning
Second Reading to Change Policy 407.1 Licensed Employee Resignation
President Snider and Superintendent Stone noted that the proposed change to move the notification dates from the third Friday in February and the third Friday in March to the First Monday in February and the First Monday in March passed on First Reading at the January 8th meeting. Again, these dates are two weeks earlier than is currently in the policy. The Board was asked if there are additional questions or discussions.
Jed Seward moved to approve Board Policy 407.1 Licensed Employee Resignation on Second Reading with changes as presented to the first Monday in February and the first Monday in March. Mary Allred seconded the motion. Motion carried 7-0.
Update Policy 210.2 Regular Meeting
President Snider and Superintendent Stone discussed the changes to the policy if the Board goes to a Work Session in one meeting each month and a Business Session in the other meeting of the month. The Board, Superintendent and SBO discussed preferences for which meeting is Business and which is Work Session. The First Reading will be brought to the February 12, 2024 meeting.
Finance
Second Reading to Change Policy 405.2 Licensed Employee Qualifications, Recruitment, Selection
Superintendent Stone brought a proposed change to the policy due to the change from Teach Iowa to IowaWorks as the State’s on-line application tool. The change is to remove “Teach Iowa” in favor of “IowaWorks”.
Jed Seward moved to approve Board Policy 405.21 Licensed Employee Qualifications, Recruitment, and Selection on Second Reading with changes as presented. Ryan Schlabaugh seconded the motion. Motion carried 7-0.
Set a Public Hearing for the Flexibility Transfer of HSAP Funds
Business Manager Swartzentruber noted that a Public Hearing for the transfer of Flexibility Funds from the Home School Assistance Program to the General Fund needs to be set. The amount to be transferred from the Home School Assistance Program is $215,767.95. These are unspent funds available after the HSAP has completed the program expenditures for the prior year. The Public Hearing is proposed for Monday, February 12, 2024 at 6:30 p.m. in the Mid-Prairie Central Office Community Room.
Jed Seward moved to set the Public Hearing on Flexibility Fund Transfer for February 12, 2024, at 6:30 p.m. in the Mid-Prairie Central Office Community Room. Mary Allred seconded the motion. Motion carried 7-0.
Board Development and Inservice Activities
No items were noted at this time.
Announcements and Suggestions for Next Agenda
Safety issues were discussed at the last meeting. Superintendent Stone reported on some additional steps that are considered and taken for the security in buildings and interface to local law enforcement.
Superintendent Stone reported on snow issues on the roofs at the buildings and noted steps being taken to mitigate some of the problems with snow, thawing and freezing at the roof drains.
The next regular Board meeting will be on Monday, February 12, 2024, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Resolutions for the Early Payment of the 2014 GO Bonds; Pre-Levy for the remaining amount of 2014 GO Bonds; 2024 GO Bonds Actions and Resolutions to move the process forward on the Timeline; Concurrent Enrollment trends and discussion on developments—next Work Session; Discuss a policy for protection of staff; Review our policy on Public Forum; Public Hearing on the Flexibility Transfer; and First Reading of 210.2.
Board Highlights
Adjournment
The meeting adjourned at 8:04 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
January 8, 2024 – 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Jed Seward, and Jake Snider.
Board members absent: Randy Billups, Gabrielle Frederick, Ryan Schlabaugh.
Also Present: Superintendent Brian Stone, Board Secretary/School Business Official Jeff Swartzentruber, Robin Foster, West Elementary Principal and Greg Jergens, East Elementary Principal.
Pledge of Allegiance
Read the School Mission Statement
Jed Seward moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 4-0.
Public Forum
No one spoke.
WORK SESSION
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. No questions were asked.
2024 General Obligation Bond Update
Bond Timeline - School Business Official (SBO) Jeff Swartzentruber directed the Board’s attention to the timeline document. He reviewed the report with the Board noting that Piper-Sandler and Ahlers & Cooney teams are working on the documents needed to complete the resolutions and pre-work required starting in February and going through the sale in April and receipt of proceeds in June. The schedule minimizes the need for special meetings.
Early Principal Pay Down of the 2014 GO Bonds and Schedule
Bond Amortization Schedules Discussion
Early Principal Pay Down of the 2014 GO Bonds and Schedule – SBO Swartzentruber referred to the yellow highlighted areas in the timeline in the above item as well as a spreadsheet of analysis done of excess funds in the Debt Service Fund. During discussions with Piper-Sandler it was determined that extra revenue from interest income allocated to the fund and replacement credits over the last 8+ years has created a surplus through March of $160,000+. This surplus allows the District to pay down principal on the 2014 Bonds while lowering the need for the surplus levy to pay 2014 GO Bonds into Fiscal Year 2025-2026.
The surplus levy for Fiscal Year 2024-2025 is lowered to $592,250, and as a result, allows more of the Debt Service Levy to be applied to payment of the new 2024 GO Bonds in Fiscal Year 2024-2025.
2024 General Obligation Bond Amortization Scenarios – SBO Swartzentruber referred to the four Bond Principal and Interest payment schedules provided by Piper-Sandler. Scenarios C and D were discussed as preferred over Scenarios A and B as the potential to pay the bond principal balance more quickly is desired in order to potentially move to more quickly to another, possibly larger, future bond issue should the Facilities Committee Master Planning process call for this to be considered by the Board. The Board discussed the Pro’s and Con’s of Scenario C and D in terms of timing and size of any future bond referendums. The Board will discuss again, but leans towards Scenario C.
2022 Revenue Bond Savings and Interest Uses Discussion – SBO Swartzentruber and Superintendent Stone shared an analysis. During the construction phase as bond proceeds have been parked in money market account, there have been interest earnings of $335,000 through December of 2023. Additionally, at the October meeting Carl A. Nelson Co.’s Tad Morrow had noted some potential savings from contingencies that have not materialized. With those savings, there could be and additional $110,000+ from the actual bond proceeds that can be spent. There has been some discussion by Stone and Swartzentruber on how these funds might be utilized. Some of these options were noted to the board for discussion (Cafetorium seating, stage curtains, stage lighting, etc.) The Board is aware of the development of a list of items for High School Fine Arts and would like to see this list as part of the discussion to spend the proceeds.
Grade-like Attendance Center Modifications Discussion – Superintendent Stone, West Elementary Principal Robin Foster, East Elementary Principal Greg Jergens, and the Board discussed the Facilities Committee previous conversations on modification to the current grade-like attendance center structure at the elementary schools and as it relates to space needs at both West Elementary and East Elementary. The Board reviewed the lists and the rough as-if floor plans presented by the principals showing the grade change ideas.
Restructure of Board Meetings – President Snyder and Superintendent Stone introduced the ideas of changing Board Meetings to include one of the two Board Meetings each month as primarily a Work Session and the other meeting as a Business Meeting. This could allow the Board to have deeper discussions on vision and business issues. The Board discussed the ideas and approach. Stone noted that Board Policy 210.2 would need to be changed to move in this direction.
BUSINESS MEETING
Consent Items
Mary Allred moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of December 11, 2023;
Finance Report
The Finance Report for December 2023;
Payment of Bills
The bills as listed for January 8, 2024; and Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 7 students;
Open Enrolled Out Requests total 0 students;
Personnel Items
Contract issued to Liza Fontaine, Middle School TLC Assistant Literacy Coach, $1,000 last half 2023-2024;
Contract issued to Stephanie Schlabaugh, Middle School TLC Assistant Math Coach, $1,000 last half 2023-2024;
Fundraising Requests
Junior Class requests approval to raise funds for Prom through a Chili Cook-Off event on January 12th to be used for Prom Supplies and expenditures;
FCCLA requests approval to raise funds through the sale of strawberries from February 1st to 15th for club in it activities within the community, student body, and for leadership opportunities;
Jed Seward seconded the consent items. Motion carried 4-0.
Student Learning
First Reading to Change Policy 407.1 Licensed Employee Resignation
Superintendent Stone brought a proposed change to the policy per the request of the Board at the December 11, 2023, Board Meeting. The proposed changes move the notification dates from the third Friday in February and the third Friday in March to the First Monday in February and the First Monday in March. These dates are two weeks earlier than is currently in the policy. If changed, the dates for this year would be February 6, 2024 and March 5, 2024. The Board asked questions for clarification.
Jed Seward moved to approve Board Policy 407.1 Licensed Employee Resignation on First Reading with changes as presented to the first Monday in February and the first Monday in March. Denise Chittick seconded the motion. Motion carried 4-0.
SBRC Request for Additional Allowable Growth for At-Risk & Drop-Out Prevention Program
Superintendent Stone introduced the annual resolution for consideration. The request is for Modified Supplemental Aid for 2024-2025 Dropout Prevention Program of $255,275.00 to implement the At-Risk and Dropout Prevention program plans. The local match component is $85,092. It is recommended that the Board pass this resolution prior to the January 15, 2024, deadline.
Denise Chittick moved to approve the resolution by reading Resolution 01082401 for Additional Allowable Growth for Modified Supplemental Aid of $255,275.00 for implementation of the 2024-2025 School Year At-Risk and Dropout Prevention program plans by reading the resolution. Jed Seward seconded the motion.
Roll Call Vote: Gabrielle Frederick - absent Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - absent
Randy Billups - absent Jake Snider - yes
Denise Chittick - yes
Motion carried 4-0.
Finance
Resolution to Establish the Qualified Education Assistance Plan
SBO Jeff Swartzentruber directed the Board’s attention to two documents. The first is the Education Assistance Plan Document. The District began participating in a new Apprenticeship Program touted by the State and Iowa Workforce Development in the Spring of 2022. There are currently 6 Paraprofessionals participating in the program. This group will begin to finish in the Spring of 2024 through the Spring of 2026. This program is all new and there have been a number of rough spots along the way for participating districts. The most recent was learning of an annual limit that can be paid on behalf of each of the apprentices for tuition and books. The Plan Document and the Resolution brought to the Board are to keep the District in compliance with the payment of these expenditures.
Swartzentruber then noted the Resolution 010820241 brought to the Board tonight for consideration of approval. The Board asked questions for clarification and understanding.
Denise Chittick moved to approve Resolution 010820241 to establish a Qualified Educational Assistance Plan as presented by reading the resolution. Jed S seconded the motion.
Roll Call Vote: Gabrielle Frederick - absent Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - absent
Randy Billups - absent Jake Snider - yes
Denise Chittick - yes
Motion carried 4-0.
First Reading to Change Policy 405.2 Licensed Employee Qualifications, Recruitment, Selection
Superintendent Stone brought a proposed change to the policy due to per the request of the Board at the December 11, 2023, Board Meeting. The proposed changes move the notification dates from the third Friday in February and the third Friday in March to the First Monday in February and the First Monday in March. These dates are two week earlier than is currently in the policy. If changed, the dates for this year would be February 6, 2024 and March 5, 2024. The Board asked questions for clarification.
Jed Seward moved to approve Board Policy 407.1 Licensed Employee Resignation on First Reading with changes as presented. Mary Allred seconded the motion. Motion carried 4-0.
Board Development and Inservice Activities
Nothing discussed at this time.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, January 22, 2024, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Second Reading of Board Policies 405.2 and 407.1; First Reading of Board Policy 210.2 on Board Meetings Restructure; Continuation of Grade-like Attendance Center Restructuring; General Obligation Bond Tasks, 4-Day School Week; Vision and Mission for the Board and District; Determine Schedule and Process for New Board Member Orientation; and Discussion about Safety and Security plans within the District.
Board Highlights
Adjournment
The meeting adjourned at 7:19 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
December 11, 2023 – 6:15 p.m.
President Jake Snider called the meeting to order.
Board members present: Mary Allred, Randy Billups, Denise Chittick, Gabrielle Frederick, Ryan Schlabaugh, Jed Seward, and Jake Snider.
Board members absent: None.
Also Present: Brian Stone-Superintendent, Jeff Swartzentruber-SBO/Board Secretary.
Mary Allred moved to adopt the agenda as presented. Seconded by Gabrielle Frederick. Motion carried 7-0.
Hawk Highlight – Elsa Schmidt and the High School FFA Students introduced themselves shared their experiences of going to the National FFA Convention in Indianapolis, Indiana. The District students travel with West Branch. On the way to the convention they stopped at a few farms to tour and learn about various operations. The convention is a great opportunity to meet other chapters and hear key speakers. The group enjoyed the various activities at convention and shared their impressions and experiences. The Board asked questions and thanked the students for their presentation.
Public Forum
A parent and business owner in the community shared about the Golden Hawk Future Builders Club that he and his wife are spearheading. The Club is a way to give back to the Industrial Technology and prepare the students for future construction careers. Trades are a vital part of our community. To date the club has collect $8,350. He sees this as a start for greater opportunities.
No other people spoke.
WORK SESSION
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. No questions were asked.
Bond Update – Superintendent Stone and School Business Official Swartzentruber shared an update on the General Obligation Bonds. It was reported that the 2024 General Obligation Bond timeline will be reviewed and discussed at a Facilities Executive Committee Meeting on Wednesday, December 13th. Additionally, there is work being done to review how the 2014 General Obligation Bonds could be paid off by June 30, 2023 as a part of the current year’s Bond Pre-levy.
BUSINESS MEETING
Consent Items
Ryan Schlabaugh moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of November 27, 2023;
Finance Report
The Finance Report for November 2023;
Payment of Bills
The bills as listed for December 11, 2023; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 3 students;
Open Enrolled Out Requests total 2 students;
Personnel Items
Resignation of Stacey Cavey, Middle School Girls Track Coach, $2,363 per annum, effective November 27, 2023;
Fundraising Requests
Post Prom requests approval to conduct a fundraiser at the January 16th home basketball game to do a “chuck a duck” fundraiser for Post Prom where proceeds will be used for events and prizes at Post Prom;
Special Education Contract – Highland Community School District requests an interagency contract be approved for services provided for two students.
Gabrielle Frederick seconded the consent items. Motion carried 7-0.
Student Learning
Determine Incentive for Early Resignation of Licensed Employees
Superintendent Stone proposes amounts for 2023-2024 Fiscal Year with Board Policy 407.1 as follows: for the third Friday in February, $2,000 and by the third Friday in March, $1,000, these were the amounts for the 2022-2023 Fiscal Year. It was also noted that the timeframe used by other districts has been speeded up by moving it up by a few weeks. The Board discussed the amounts proposed and asked additional questions for clarification. The Board also asked for the policy to be reviewed and to possibly move each of the two steps up two weeks.
Jed Seward moved to approve the amount of $2,000 as the incentive for the first step and the amount of $1,000 as the incentive before the second step. Denise Chittick seconded the motion. Motion carried 7-0.
Finance
Architect Proposal Letter for 2024 General Obligation Bond Projects
Superintendent Stone directed the Board to the Letter of Intent from OPN Architects dated December 5, 2023. Tad Morrow from Carl A Nelson and Company and Vicki Hyland from OPN Architects were present for this agenda item. The letter of intent outlines the Scope of Work, Programming and Visioning, Design, Bidding and Construction Administration, Design Team, and Fee Structure for the engagement. The Board asked questions for understanding and clarification.
Ryan Schlabaugh moved to approve the Letter of Intent dated December 5, 2023, as presented. Jed Seward seconded the motion. Motion carried 7-0.
Board Development and Inservice Activities
Superintendent Stone discussed future learning ideas through IASB. The document “At the Board Table” was noted by Stone. Snider talked about the IASB resources as well looking for ways to facilitate conversations and opportunities. Stone also noted some outside facilitators would be available.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, January 8, 2024, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Bond Update and Timeline; Board Policy 407.1 Review for change of dates; and Seek out State Legislators for a possible visit with the Board.
Board Highlights
Adjournment
The meeting adjourned at 7:06 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
November 27, 2023– 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard (retiring), Marianne Schlabach (retiring), Ryan Schlabaugh (new), Jed Seward, and Jake Snider.
Board members absent: Randy Billups (new).
Also Present: Brian Stone, Jeff Swartzentruber, Robin Foster and Greg Jergens.
Marianne Schlabach moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 7-0.
Consent Items
Mary Allred moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of November 13, 2023;
Denise Chittick seconded the consent items. Motion carried 7-0.
Accept Election Results and Recognize Retiring Board Members
The Official Abstract of Votes as canvassed by the three counties on November 21, 2023, for the November 7, 2023, election was presented to the Board for acceptance. A total of 4,343 votes were cast in the election for 4 open seats. The top four candidates receiving votes are the persons to be seated in the seats. These include: Randy Billups with 937 votes, Denise Chittick with 915 votes, Ryan Schlabaugh with 899 votes and Mary Allred with 884 votes. The other candidate and write in candidates received votes ranging in totals from 668 votes to 1 vote.
Jed Seward moved to accept the election results for the November 7, 2023 from the Official Abstract of Votes dated November 21, 2023. Jake Snider seconded the motion. Motion carried 7-0.
The Board also expressed appreciation to retiring School Board Members Jeremy Pickard and Marianne Schlabach. Each was presented a plaque of appreciation by Superintendent Stone and a life-time activities pass. Your service to the District and Community is very much appreciated.
Adjournment (Sine Die) The Board President adjourned “sine die” the final meeting of the 2022-2023 Board.
New Board of Education – Organization of the 2023-2024 Board
Board Secretary, Jeff Swartzentruber, called the meeting to order.
The Oath of Office was administered individually to Mary Allred, Denise Chittick, and Ryan Schlabaugh as the newly elected School Board members. Randy Billups took the Oath of Office on November 22, 2023 at 9 a.m.
Next, the floor was opened for discussion for the Nominations for Board President and Vice-President.
Nominations for President of the Board of Directors for the 2023-2024 school year: Denise Chittick nominated Gabrielle Frederick for President of the Board. Seconded by Ryan Schlabaugh. Motion failed 2-3, with the nominee abstaining. Voting against were Seward, Allred, and Snider.
Nominations for President of the Board of Directors for the 2023-2024 school year: Jed Seward nominated Jake Snider for President of the Board. Seconded by Mary Allred. Motion carried 3-2, with the nominee abstaining. Voting against were Chittick and Schlabaugh.
Nominations for Vice-President of the Board of Directors for the 2023-2024 school year: Mary Allred nominated Gabrielle Frederick for Vice-President. Seconded by Jake Snider. Motion carried 5-0, with the nominee abstaining.
The Oath of Office was administered individually to Jake Snider as President and to Gabrielle Frederick as Vice-President.
Appointment of Board Secretary/Treasurer: Gabrielle Frederick nominated Jeffrey Swartzentruber, School Business Official as School Board Secretary and Treasurer. Seconded by Jake Snider. Motion carried 5-0. No oath was administered.
Opening for the New School Board
President Jake Snider called the meeting to order.
Mary Allred moved to adopt the agenda as presented. Seconded by Gabrielle Frederick. Motion carried 6-0.
Hawk Highlight – This agenda item was tabled.
Public Forum
A parent of students in the district again spoke about the Special Education of the District and expressed opinions and concerns. She also provided evidence of the items of concern and requested that these be public record.
A member of the community discussed a personnel issue related to a Special Education teacher that had an end to employment at the end of the last school year. It was a related issue to the first person who shared at this meeting. The member of the community shared their thoughts and opinions on the situation. They also shared emails of the situation with Board Members.
Another parent of students expressed disappointment to the Board about the extended absence of a teacher. He also expressed concern that the communication received from the District was not as detailed as they would have liked.
A parent also stated his experience with Special Education as a positive experience. He also expressed concerns about Special Education retaining teachers and attracting teachers going forward.
Work Session
Administration Reports and Board Dialogue
The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and discuss the reports. No questions were asked.
Business Meeting
Consent Items
Gabrielle Frederick moved to approve the following consent items.
Finance Report
None presented at this time;
Payment of Bills
The bills as listed for November 13, 2023 and prepaid bills;
Open Enrollment Requests
Open Enrollment In Requests total 0 students;
Open Enrolled Out Requests total 0 students;
Personnel Items
Work Agreement issued to Tobi Anderson, Middle School General Cook, $14.97 per hour;
Work Agreement issued to Sydney Miller, East Elementary Paraprofessional half-time, $14.98 per hour;
Fundraising Requests – None presented for approval
Mary Allred seconded the consent items. Motion carried 6-0.
Student Learning – No Agenda Items
Finance
SBRC Resolution for Additional Allowable Growth for Enrollment and ELL
Business Manager Swartzentruber presented the additional allowable growth resolution for the second time and as amended from October 23, 2023 that, if passed, will allow the District to increase spending authority of $77,708 for Open Enrollment Out and of $6,795 for ELL Beyond 5 Years. These amounts are a result of the Certified Enrollment data from the October 1, 2023, count date.
Jed Seward moved to approve Resolution 112282301 to allow the Superintendent to request increased spending authority of $77,708 on Open Enrollment Out for the 2023-2024 School Year and $6,795 for ELL Beyond 5 Years. Ryan Schlabaugh seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - absent Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
Short and Long Term Planning
Washington and Johnson County Conference Boards
The board discussed who the representatives for these boards will be for the 2023-2024 School Year. Both boards work to approve the County Budget via the Assessor’s Office. It is noted that Gabrielle Frederick is the only Johnson County resident amongst the School Board Members. Gabrielle Frederick represented Mid-Prairie at Johnson County and Mary Allred represented Mid-Prairie at Washington County in the prior fiscal year.
Denise Chittick moved to approve Gabrielle Frederick as the Johnson County Representative to the Johnson County Conference Board and Jed Seward as the Washington County Representative to the Washington County Conference Board for the 2023-2024 School Year. Mary Allred seconded the motion. The Motions carried 6-0 with Frederick and Seward each abstaining during their respective votes.
Interest Based Bargaining School Board Representative
The board discussed who the representatives from the Board will be for the 2023-24 School Year. Jed Seward and Denise Chittick served in this capacity last couple of years with approximately two meetings per month from November to March or April and scheduled to precede School Board meetings. The first meeting will be prior to the December 11th School Board meeting. Then future meetings will also be prior to the School Board meetings. Mary Allred and Denise Chittick both under consideration to serve for the upcoming year per the November 13, 2023 meeting.
Jed Seward moved to appoint Mary Allred and Denise Chittick as the School Board Representatives to the Mid-Prairie School District Interest Based Bargaining Committee for 2023-2024 School Year. Gabrielle Frederick seconded the motion. The Motion carried 6-0.
Semi-Annual Superintendent Evaluation – Closed Session
Gabrielle Frederick moved to continue to closed session to evaluate the professional competency of an individual whose hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(1)(i), Code of Iowa. Seconded by Mary Allred.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Ryan Schlabaugh - yes
Randy Billups - absent Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
The Board entered Closed Session at 7:10 p.m.
The Board exited Closed Session at 10:26 p.m.
Board Development and Inservice Activities
Board Member Reported on the IASB Convention from November 15th to 17th. Ryan Schlabaugh reported on the new Board orientation. Jake Snider reported on the comradery of the Board Members in attendance and the interaction with other district’s board members. Jed Seward reported on the break out sessions and enjoyed the one on one question time after the sessions ended. Brian Stone also reported on interactions/ he had with other Board and Superintendents at IASB.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, December 13, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Policies 313 and 213.1 on Public Comment needs to be reviewed for Public Forum; General Obligation Bond discussion and timeline
Board Highlights – due to the lateness of the hour this was not undertaken by the Board
Adjournment
The meeting adjourned at 10:34 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
November 13, 2023 – 6:15 p.m.
Vice-President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jed Seward, Jake Snider.
Board members absent: Jeremy Pickard.
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Rob Hruby, Rachel Kerns, Amy Shalla, and Frank Slabaugh.
Mary Allred moved to adopt the agenda as presented. Seconded by Marianne Schlabach. Motion carried 6-0.
Hawk Highlight – Kristan Hunter, Curriculum Coordinator/Instructional Leader and the Instructional Coaches Team of Erin Cavanagh, High School; Sarah Ihde, East Elementary, Kelsi Tebockhorst, Middle School; and Emily Zehr, West Elementary; presented information on the TLC program and the work of the TLC Instructional Coaches for the District. This is the first year that there has been a full-time instructional coach in each building. They shared their goals and whys in their work as instructional coaches. They provided details and examples of their approach to their work. The Board asked questions for clarification and thanked the instructional coaches for their work.
Public Forum
A parent spoke of their opinions and concerns about how District Policies are being followed, or not followed, by Administrators and Staff.
WORK SESSION
Administrator Reports – The Board reviewed the Administrators’ written reports to the Board. Time was allotted to ask questions and to discuss the reports. No questions were asked.
Audit Fieldwork Report – Audit fieldwork was conducted on October 24th and 25th by Nolte Cornman and Johnson from their offices, or remotely for the 3rd year in a row. Superintendent Stone and School Business Official Swartzentruber participated in the exit interview on October 25th. The fieldwork went well with segregation of duties in the Central Office as the main comment, which is a continuing comment. Some minor adjustments to Certified Enrollment and to Supplementary Weighting. The Pending Item has been resolved as there is no tax abatement letter from the City of Wellman.
Board Election and Bond Information – The Canvas of Votes for each county—Washington, Johnson, Iowa—is to be completed November 13th and 14th. A second, Tier 2, Canvas of Votes will be completed by November 20th or 21st. Once these are completed and filed, the results for the election will be final. Persons elected to the board in the unofficial results are: Mary Allred (incumbent), Randy Billups, Denise Chittick (incumbent), and Ryan Schlabaugh. There were 4,343 votes cast for 5 candidates, including 40 votes cast for write-in candidates. Plans are to have the Organizational Meeting on November 27, 2023.
The General Obligation Bond Referendum for the $8.7million bond passed by with 943 yes votes (68.43%) versus 435 no votes (31.57%)--1,378 total votes cast. The next steps to the process will be to determine the timeline for the letting of bids, which will also determine when the bonds may be sold, and how to determine the needed Debt Service requirements for the Fiscal Year 2024-2025 Certified Budget. Also, of consideration is the Debt Pre-Levy on the existing 2014 Bond Issue and its effect on the new Debt Service with the goal to stay at the current maximum debt levy of $2.70—the District has been reaching the maximum with the pre-levy over the last number of years. There will be Bond Resolutions in January and February 2024. The Work to be done on the above items will also help determine the view of the Amortization/Payment schedule for the new General Obligation Bonds.
2024-2025 Certified Budget Schedule Process Changes – The Iowa Legislature has changed the process and the schedule for the Certified Budget. The process has added an additional Public Hearing and a March 20th mailer to property taxpayers. While this complicates the schedule, work has commenced on understanding the various interim due dates and the correlation to Board Meeting Dates.
ISASP Data Presentation – Kristan Hunter, District Curriculum Coordinator, reported on the ISASP Data from the 2022-2023 School Year. It measures mathematics and English Language reading and writing for grades 4 through 12. Science assessments are completed for 5th, 8th, and 10th grade. She then showed the data and reminded the board to view it as one piece of information in a larger picture. She showed charts for the District versus the State of Iowa data by grade and by subject—Mathematics, English, and Science. Growth is measured based upon a predictive model to work towards students’ expected scores. Hunter summarized the slides and stated that the District continues to track with State of Iowa data overall. There are areas where growth was well above, average, and below or well below average, and this was noted by Hunter and Board members in conversation and questions to Hunter and to administrators who were present. Hunter discussed the Professional Learning Communities on-going work and the focus on teaching methods and curriculum that addresses educational needs in the areas seen as below or well below average.
BUSINESS MEETING
Consent Items
Superintendent Stone noted two transfers. High School Custodian Dirk Rich has transferred to High School Lead Custodian. High School Custodian Rob Benge is transferred to second shift at the High School Custodian. A third shift custodian position is now open.
Mary Allred moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of October 23, 2023;
Finance Report
The Finance Report for October 2023;
Payment of Bills
The bills as listed for October 23, 2023; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 3 students;
Open Enrolled Out Requests total 3 students;
Personnel Items
Contract issued to Teresa Coleman, High School Computer Science Teacher, $66,025 per annum;
Contract issued to James Cayton, High School Assistant Wrestling Coach, $4,248 per season;
Work Agreement issued to Stacy McCoy, East Elementary Paraprofessional; $14.98 per hour;
Resignation of Grace Beatty, Middle School General Cook, $15.00 per hour, effective November 3, 2023;
Fundraising Requests – No fundraising requests presented for approval;
Marianne Schlabach second the motion. Motion carried 6-0.
Student Learning
IASB Policy Primer Review Update
Superintendent Stone reported on the most recent IASB Policy Primer. It included a recommendation to review policies: 401.1 Equal Employment Opportunity; 503.1 Student Conduct; and 503.2 Expulsion. Stone reported that he reviewed the IASB model policies, named above, and compared them to the Mid-Prairie Policies. The Mid-Prairie Policies follow the model policies for the three policies. There is no recommendation to amend or change the Mid-Prairie policies.
Finance
Budget Guarantee Resolution for FY2024-2025
School Business Official Jeff Swartzentruber provided the Regular Program Budget Adjustment Resolution #111323 and recommended approval of the resolution. Due to the District’s Resident Student Count on October 1, 2023, reported as 33.79 students down from the previous October 1, 2022 Student Count, it is very likely that increased funding by the State of Iowa for schools will not meet last year’s budget funding. The resolution allows for the District to receive at least 101% of the 2023-2024 Fiscal Year Revenue. Open Enrolled In students were up 19.20 students from the October 1, 2022 Student Count. While the Open Enrolled In students offset smooths the net trend, the District is still down 24.9 students served compared to the 2022 count, the loss of students is greater than last year’s net loss of 1.0 students. This makes it even less likely that an increase in per student funding will offset the loss of students. Again, the funds from Open Enrolled Students come from semi-annual bills to the districts from which the Open Enrolled In students come.
Denise Chittick moved to approve Resolution #111323 Regular Program Budget Adjustment for the 2024-2025 School Year as presented. Marianne Schlabach seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - absent
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
Board Development and Inservice Activities
IASB Convention is November 15 to 17, 2023. Attendance by Board Members is set.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, November 27, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Organizational Meeting of the Board after the election results are Canvassed, Re-approval of the SBRC Resolution from the October 23rd meeting; and the mid-year Superintendent Evaluation in Closed Session; Select IBB Board Representatives. The Board is considering Denise Chittick and Mary Allred.
Board Highlights
Snider, Schlabach, Seward, Allred, Chittick – Appreciated the Instructional Coaches presentation;
Frederick – Look forward to hearing about the IASB Convention this week;
Adjournment
The meeting adjourned at 7:32 p.m.
____________________________________ __________________
President, Jeremy PIckard Date
____________________________________ __________________
Secretary, Jeffrey C. Swartzentruber Date
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
October 23, 2023– 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, and Jake Snider.
Board members absent: Jed Seward.
Also Present: Brian Stone, Jeff Swartzentruber.
Mary Allred moved to adopt the agenda as presented. Seconded by Marianne Schlabach. Motion carried 6-0.
Hawk Highlight – Christine Meader, Director of the Fall Play, and Collette McClellan, Voice Coach for the production, shared about the upcoming production with the cast of “Into the Woods” on November 3rd, 4th, and 5th. The cast performed a number from the musical for the Board. The cast introduced themselves and their respective parts in the musical. The Board expressed appreciation for the work and efforts of the staff and directors.
Public Forum
No one spoke.
Work Session
Administration Reports and Board Dialogue
The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.
Superintendent Stone shared about the Transportation meeting last Wednesday, October 19th. He expressed appreciation for the staff. Two athletic contest schools in the past week have experienced bus breakdowns on the way to our District for events. The Transportation Team has pulled together to provide needed assistance.
Superintendent Stone also shared about the Facilities Committee meeting on the Evening of October 19th. The committee members will be going in sub-groups to the buildings on November 1st. The committee shared that they are not hearing much from the community on the upcoming bond referendum.
Superintendent Stone asked Tad Morrow from Carl A. Nelson to share an update on the Revenue Bond project in terms of cost and schedule. Morrow provided a handout and covered the various pages. All of the projects are currently weather tight. The workers are working above ceiling to get mechanicals completely roughed in at the Middle School. The goal is to try to get as much of the sidewalks completed at the Middle School this Fall, weather permitting. East Elementary is a little less complete than the Middle School although it is near airtight as well. He covered the current status of the budget and has estimates that we are about $162,000 less than the projected budget at the Middle School and East Elementary site from March of 2023. Softball lighting is about $8,350 less than anticipated. The High School Track project is about $80,876 less than anticipated. Overall, the three projects together are about $251,573 better than the original anticipated estimates provided in March of 2023. While there is a lot of the project left to be completed, the project is in very solid condition financially at this point in time. The Board asked questions on various aspects of the handout to gather a better understanding of the status. The Board expressed appreciation for the information.
Business Meeting
Consent Items
Denise Chittick moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of October 9, 2023;
Finance Report
None presented at this time;
Payment of Bills
The bills as listed for October 23, 2023, and prepaid bills;
Open Enrollment Requests
Open Enrollment In Requests total 5 students;
Open Enrolled Out Requests total 0 students;
Personnel Items
Resignation of Bud Juilfs, High School Lead Custodian, $19.02 per hour, effective October 31, 2023;
No new hires for this meeting;
Fundraising Requests
FCCLA requests approval to raise funds through a Middle School Dance on November 17th to raise funds for school, community service projects, chapter activities and events;
High School Girls and Boys Basketball requests approval to raise funds through sales of basketball apparel from November 6th to November 20th for volunteer coaching wages, player gear, equipment, supplies and coaches gear.;
Boys Basketball requests approval to raise funds through a donation campaign from November 20th to December 1st for volunteer coaching wages, player/coaching gear, and basketball equipment;
HSAP 28E Renewal Agreements
English Valleys Community School District and Iowa Valley Community School District Home School Assistance Program Agreements are approved for renewal.
Mary Allred seconded the consent items. Motion carried 6-0.
Student Learning
Grant Wood AEA District 6 Director
Superintendent Stone/School Business Official Jeff Swartzentruber introduced the agenda item by noting that Current District #6 Director, Carol Montz, will finish her current 4-year term in November. Carol Montz is currently the only candidate listed on the ballot to be re-elected for at least a third term. The Board must take action to complete the ballot by the received due date of November 30, 2023. The approved ballot must be completed by a Board Member. The weighted vote for Mid-Prairie is 0.179, down from 0.196 in 2019.
Mary Allred moved to approve completion of the ballot for a vote for Carol Montz as Grant Wood AEA Director for District 6. Denise Chittick seconded the motion. Motion carried 6-0.
Finance
SBRC Resolution for Additional Allowable Growth for Enrollment and ELL
Business Manager Swartzentruber presented the additional allowable growth resolution that, if passed, will allow the District to increase spending authority of $130,086 for Open Enrollment Out and of $6,597.57 for ELL Beyond 5 Years. These amounts are a result of the Certified Enrollment data from the October 1, 2023, count date.
Marianne Schlabach moved to approve Resolution 10232301 to allow the Superintendent to request increased spending authority of $130,086 on Open Enrollment Out for the 2023-2024 School Year and $6,597.57 for ELL Beyond 5 Years. Mary Allred seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - absent Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
Board Development and Inservice Activities
IASB Convention is November 15 to 17, 2023.
IASB Board Development Tour of Iowa will take place in the latter part of this year.
Announcements and Suggestions for Next Agenda
Gabrielle Frederick noted that the Board needs to schedule the Superintendent Mid-Year Performance Evaluation. This could be scheduled either the first meeting in November on November 13, 2023, or the second meeting on November 27, 2023 School Board Meeting. She has asked Superintendent Stone to give more reflection on review of the accomplishments within the 3 standards that were evaluated in May of 2023. This will be a closed session to provide opportunity to discuss with Superintendent Stone the standards and to evaluate the Boards goals from the training session with the IASB representative.
The next regular Board meeting will be on Monday, November 13, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Potential mid-year Superintendent evaluation in closed session; Certified Enrollment for October 2023 as a finalized number; Concurrent Enrollment classes at it impacts graduation requirements—recognizing that this is developing; begin to determine if the Iowa legislative representatives should be invited to a Board meeting.
Board Highlights
Adjournment
The meeting adjourned at 7:11 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
October 9, 2023 – 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.
Board members absent: Gabrielle Frederick.
Also Present: Brian Stone, Jeff Swartzentruber, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.
Mary Allred moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 6-0.
Hawk Highlight – Kristan Hunter, District Curriculum Leader had a conflict. This item has been tabled.
Public Forum
A parent noted that transportation issue and the most recent speeding vehicles by their property on one day last week during the drop off time. A continuing concern.
WORK SESSION
The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.
Superintendent Stone briefly discussed the Transportation department related to drivers and routes.
Superintendent Stone also shared the School Board candidate names: Mary Allred, Denice Chittick, Randy Billups, James Miller, and Ryan Schlabaugh. These are currently official.
Superintendent Stone shared about the Facilities Committee. OPN has sent out two flyers to date. A press release will be in The News within the next edition.
President Pickard asked the Board to share about their impressions of what is happening with the Bond. Board members shared that they generally have heard nothing from community members. Pickard asked each Board Member if they are still supportive of the direction of the General Obligation Bond. All six Board Members present expressed support of the General Obligation Bond and projects included on the proposed Bond Referendum. The Board asked questions of each other, including the activities of the Facilities Committee and how they are moving forward over the next few months. The Board was reminded of their role to provide information about the projects and not to encourage a vote of either yes or no, but simply an encouragement to vote.
BUSINESS MEETING
Consent Items
Mary Allred moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of September 26, 2023;
Finance Report
The Finance Report for September 2023;
Payment of Bills
The bills as listed for October 9, 2023; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 12 students;
Open Enrolled Out Requests totals 1 student;
Personnel Items
Contract issued to David Murray, Middle School Boys Wrestling Coach, $2,188 per season;
Work Agreement issued to Kali Krebs, Paraprofessional at East Elementary, $14.98 per hour, effective immediately after approval;
Fundraising Requests
The High School Choir and Band request approval to raise funds through the sale of homemade pizzas from December 4, 2023 to January 12, 2024 to support a music trip to Chicago, Illinois.
The FFA requests approval to raise funds through the sale of fruit, meat and cheese, and popcorn to pay for Chapter activities throughout the school year;
Open Road Driving School Contract – The 3-year Driver’s Training contract with the school for the three
years ended June 30, 2026 is approved.
Marianne Schlabach seconded the consent items. Motion carried 6-0.
Student Learning
Transportation Policy
Board President Pickard opened the agenda item and encouraged and update. Jed Seward provided an update of the current requested changed by a parent. Seward believes this proposed change does not cost the District any funds as Washington Community Schools would perform the drop off of the students of the family. Superintendent Stone noted the cross district agreement with all the Grant Wood AEA districts. Concern was also expressed about the concepts of the exception and that it does not set precedent for the District. If something were to change in the future, it would also require action by the Board. It was asked if the Transportation Policy is making a recommendation to change the policy. It was clarified that is only to make an exception to the policy. Discussion about establishing a rubric for determining when an exception would be made ensued after the motion and second. With the passage of the exception, Superintendent Stone will contact Washington to communicate this action. The Washington School District will need to agree to the exception before this can be implemented.
Jed Seward moved to approve an exception to the current policy that does not set precedent and allows Washington Community School District to drop off two students in the afternoon at 1795 250th Street, Washington, Iowa; the exception ends the day after the students complete Fifth Grade. Jake Snider seconded the motion. Motion carried 5-1, Pickard voted no.
Concurrent Enrollment Review
Superintendent Stone opened the agenda item with an update that a meeting with Kirkwood Community College is scheduled in mid-October to begin a process to review the establishment of a more robust college credit class offering and determine next steps. The Board discussed data points and outcomes, as well as, how Mid-Prairie students compare to other districts. Additionally, there was an in-depth discussion of student success in college as they enter with these credits earned while in High School. The Board also discussed teacher qualifications for teaching the concurrent college classes. It is noted that the Master’s degree needs to be specific to the area of teaching and not a general Masters in Education degree. The specific focus is on the Arts and Science classes, as our focus on CTE classes is currently strong.
Finance
Public Hearing at 6:45pm for the Continuation of the Instructional Support Levy
Board President Pickard opened the Public Hearing a bit late at 6:55 p.m. to allow input from the public for the continuation of the Instructional Support Levy. This is the second of two Public Hearings related to the renewal of the Instructional Support Levy for another five years through June 30, 2029. No one spoke. Pickard closed the hearing at 6:56 p.m.
Instructional Support Levy Resolution Continuation for Five Years to FY 2029
Business Manager Swartzentruber noted that this resolution moves the process to continue the Instructional Support Levy for an additional Five Years. This is the second of two resolutions in this process. Once this second resolution is passed, a 28-day waiting period begins in which any objections can be filed via petition. Should there be no petition, then the District will file the resolutions with the State.
Jed Seward moved to approve Resolution 100923 Resolution Approving the Continued Participation in the Instructional Support Program. Marianne Schlabach seconded the motion.
Roll Call Vote: Gabrielle Frederick - absent Mary Allred - yes
Jed Seward - yes Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
Board Development and Inservice Activities
IASB Convention is November 15-17, 2023. All Board Members that requested to be registered are registered.
New Board Training will take place in December and January. It is encouraged for all new Board members to attend one of these sessions.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, October 23, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Carl A. Nelson will provide an update of the Revenue Bond Projects.
Board Highlights
Adjournment
The meeting adjourned at 7:22 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
September 25, 2023– 6:15 p.m.
Vice President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jed Seward, and Jake Snider.
Board members absent: Jeremy Pickard.
Also Present: Brian Stone, Jeff Swartzentruber.
Mary Allred moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 6-0.
Hawk Highlight – Fund for Academic Excellence Report – Superintendent Stone reported on the grants awarded in 2022-2023 for the FAE endowment. 5 projects were funded for a total of $5,175.
Glenda Seward, High School FCS Teacher, provided a report on the Etiquette Meal experience. This was the second year for this event as sponsored by Seward and Nathan Carlson. Seward also gave credit to Sarah O’Rourke’s students who provided the decorations and ambiance. The third annual meal will be the third Friday in April.
Public Forum
No one spoke.
Work Session
Administration Reports and Board Dialogue
The Board reviewed the report forms shared by each Administrator about their areas of responsibility.
Superintendent Stone provide a brief update on the Middle School and East Elementary building projects using Revenue Bonds. Middle School is on schedule. East Elementary is 4 weeks ahead of schedule. The Facilities Committee met on Wednesday, September 20th with 25 people in attendance. The next meeting will be October 18th.
Transportation Agreement
Superintendent Stone and Transportation Director Teresa Hartley discussed the Transportation Agreement, shared with the Board, that has been entered into by all Grant Wood AEA Districts and how it was constructed. The Board asked questions to clarify various issues related to exceptions. Hartley discussed the procedure used when questions or issues arise. Jed Seward expressed road-related safety concern on a route. Does it cost the District more dollars? It is requested that this agenda item is added to the Business Meeting at the next Board meeting. Jake Snider also expressed concern and support for an exception given the perceived safety issues. While there is room within the AEA agreement for interpretation, it is acknowledged that Hartley is implementing this in a way that follows the agreement and should not be interpreted outside of the strictness of the AEA agreement.
Business Meeting
Consent Items
Mary Allred moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of September 11, 2023;
Finance Report
None presented at this time;
Payment of Bills
The bills as listed for September 25, 2023, and prepaid bills;
Open Enrollment Requests
Open Enrollment In Requests total 7 students;
Open Enrolled Out Requests totals 1 student;
Personnel Items
Contract issued to Derek Kalm, Middle School 8th Grade Volleyball Assistant Coach, $1,876.60 per season;
Contract issued to Hannah Mougin, Middle School 8th Grade Volleyball Assistant Coach, $1,563.00 per annum;
Fundraising Requests
High School Baseball requests approval to raise funds through a can drive on October 28, 2023 to be used to purchase equipment and for field maintenance costs;
Jed Seward seconded the consent items. Motion carried 6-0.
Student Learning
Concurrent Enrollment
Board Vice-President Frederick led this discussion related to Mid-Prairie current involvement in Concurrent Enrollment classes and practices. Superintendent Stone stated that the Board has been provided a lot of data on concurrent enrollment. While the District is at the State Average, there are districts around us that are higher. It is also acknowledged that there are currently staffing concerns for teachers in the building that would need to be qualified to teach certain concurrent courses within the High School. The Board clarified that we cannot offer any core concurrent courses within the building by our staff. It is also acknowledged that the Masters degree needs to be in the area of core study, not just a Master’s in Education; 18 credit hours must be in the subject matter in order for the teacher to be qualified towards teaching these core courses. Principal Banks also noted that some students are taking these classes in an on-line format. Students need to take 3 blocks of classes to be considered full-time. What is the intended outcome?—to be able to offer more core classes. What can the Board do to help to facilitate this?—incentivize staff in what ways? Could an instructor be brought to the building from the Community College? It is recognized that there is a cost involved to bring in an outside instructor.
Special Education Students Trip to Niabi Zoo
The Special Education Department requests approval to take the Special Education Level 2 and Level 3 students at East Elementary and West Elementary on a field trip to the Niabi Zoo in Coal Valley, Illinois on October 6th. As this is out of state the Board would need to approve this trip.
Mary Allred moved to approve the October 6th field trip for Special Education students to the Niabi Zoo in Coal Valley, Illinois. Denise Chittick seconded the motion. Motion carried 6-0.
Finance
Public Hearing at 6:45pm for the Continuation of the Instructional Support Levy
Board Vice-President Frederick opened the Public Hearing at 6:52 p.m. to allow input from the public for the continuation of the Instructional Support Levy. No one spoke. Frederick closed the Public Hearing at 6:54 p.m.
Instructional Support Levy Resolution on Intent to Continue for Five Years to FY 2029
Business Manager Swartzentruber noted that this resolution signals the intent of the Board to continue the Instructional Support Levy for an additional Five Years. This is the first of two resolutions in this process. The second resolution will be at the October 9, 2023 meeting following a second public hearing. Once the second resolution is passed a 28-day waiting period begins in which any objections can be filed via petition. Should there be no petition, then the District will file the resolutions with the State.
Marianne Schlabach moved to approve Resolution 092523 Resolution Approving the Consideration of Continued Participation in the Instructional Support Program. Jed Seward seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - absent
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
Set a Public Hearing for the Continuation of the Instructional Support Levy – Resolution 092523
School Business Official (SBO) Swartzentruber noted the continuation of the process for the five-year extension of the Instructional Support Levy for the District. As noted at the previous meeting, the current levy period will expire at the end of the 2023-2024 School Year. A second Public Hearing is required and will be followed by a Board Resolution. The next Public Hearing is recommended to be set for the next School Board Meeting on October 9, 2023 at 6:45p.m. in the Central Office Community Room. Maximum authorization is 10% of regular program costs; FY2024 amount is $728,450 of which $344,200 is property tax and $384,250 is surtax.
Marianne Schlabach moved to set a Public Hearing for the Instructional Support Program Levy or Monday, October 9, 2023, at 6:45 p.m. in the Community Room at the Mid-Prairie Central Office. Denise Chittick seconded the motion. Motion carried 6-0.
Fiscal Year 2023 Annual Treasurer’s Report
SBO Swartzentruber presented the Fiscal Year 2023 Treasurer’s Report. This is the report that is provided after the Certified Annual Report is submitted to the State Department of Education Portal by the September 15, 2023, due date. Net Operating Fund Balance increased by $396,000, compared to $271,000 for the previous fiscal year. Swartzentruber discussed the reasons for the decrease in Fund Balance for the Activity Fund due to some one time projects related to field maintenance normally paid for out of Operating Fund—the Board requested additional detail of these expenditures. The PPEL Fund also decreased $244,230 due to projects undertaken with COVID ESSER III dollars completed in 2023 where the COVID funds were depleted before the project completion. Swartzentruber noted increases to the Management Fund, SAVE Fund, Debt Service Fund, and Enterprise Fund.
Denise Chittick moved to accept the Fiscal Year 2022-2023 Treasurers Report as presented. Mary Allred seconded the motion. Motion carried 6-0.
Home School Assistance Program 28E Agreement with West Branch Community Schools
Superintendent Stone recommends the approval of the new 28E Agreement to provide Home School Assistance Program (HSAP) services to West Branch Community Schools. The West Branch School Board has already approved the agreement at their board meeting earlier in September. This is the eighth school district we work with for HSAP services in this capacity. Six of the agreements have students working with Mid-Prairie’s HSAP.
Denise Chittick moved to approve the 28E Agreement for Home School Assistance Program services with West Branch Community School District beginning with the 2023-2024 School Year. Mary Allred seconded the motion. Motion carried 6-0.
Special Education Deficit Spending Authority Resolution – Resolution 0925231
SBO Swartzentruber reviewed the SBRC Resolution for Additional Allowable Growth as a result of the Special Education Spending Deficit for the recently completed fiscal year ending on June 30, 2023. The reported deficit was $13,193.16 for last year as compared to $69,462.55 for the previous year. The request is rounded up to $20,000 to allow for any upward adjustment that might be found during the Department of Education’s year-end review. The deficit is lower than last year due to the Tuition-in students being capped the past few years and students graduating out of the District.
Denise Chittick moved to approve Resolution 0925231 to authorize the Superintendent to submit a request to the School Budget Review Committee for additional allowable growth of up to $20,000 to cover the deficit in Special Education funding from the year ending June 30, 2023. Jed Seward seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - absent
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
Resolution for Limited English Proficiency Additional Allowable Growth – Resolution 0925232
SBO Swartzentruber reported that the Limited English Proficiency (LEP) Deficit for the 2022-2023 School Year was $26,417.96. These are costs in excess of the Categorical Funding. The LEP filing has been certified as required by the state before the September 15, 2023 deadline. In order to not be impacted by this deficit, a resolution for increased Allowable Growth for a negative LEP Balance is required to be filed with the School Budget Review Committee through the Iowa Department of Education.
Mariann Schlabach moved to approve Resolution 0925232 for additional allowable growth of $26,417.96 to cover the 2022-2023 LEP costs in excess of funding. Jake Snider seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - absent
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
Board Development and Inservice Activities
IASB Convention is November 15-17, 2023. All Board Members that requested to be registered are registered.
Announcements and Suggestions for Next Agenda
School Board Election – Five individuals have filed paperwork to be candidates for the November 7, 2023, election. We are currently in the waiting period through this week for challenge or withdrawal. Once the week has passed the names will be official.
The next regular Board meeting will be on Monday, October 9, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Transportation Policy discussion in the Business Meeting; and Public at 6:45 p.m on the Instructional Support Levy.
Board Highlights
A. Snider – The collaboration of the Fund for Academic Excellence is fantastic; especially the etiquette meal.
B. Frederick – Fund for Academic Excellence program and the various things that are done.
C. Schlabach – Appreciated the discussion about concurrent enrollment.
D. Seward – Glenda’s culinary students going to Café Dodici for work with appetizers.
Adjournment
The meeting adjourned at 7:36 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
September 11, 2023 – 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.
Board members absent: None.
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla.
Mary Allred moved to adopt the agenda as presented. Seconded by Marianne Schlabach. Motion carried 7-0.
Hawk Highlight – Jeff Swartzentruber, School Business Official for the District, shared about a recent article/case study that the District’s attendance and timeclock partner, Frontline Education, shared with their partners and customers across the country. The case study highlighted Mid-Prairie and the Central Office team of Carmela Ulin, Cindy Malichky, and Swartzentruber. Frontline approached Swartzentruber with a request to do a case study as the District has worked with the combined system since 2015. The case study was shared on their website and on the LinkedIn social media platform.
Public Forum
A parent spoke about a concern with a bus stop in the southern part of the District. There is a bus that goes by their house for the Washington Community School District but cannot stop in front of their house because their house is in the Mid-Prairie School District. He is asking for a stop in front of their house as their children attend in Washington.
WORK SESSION
The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility. The Board asked for a brief report from Administrators on the first few weeks of school.
Superintendent Stone provided a facility update for the ongoing construction at the Kalona buildings. The project continues to be ahead of schedule by about 2.5 to 3 weeks with Middle School being on schedule and East Elementary being a 2.5 to 3 weeks ahead. Both projects are under budgeted/bid costs. Stone also provided thoughts and plans to reconvene the Facilities Committee to continue the process of the long-range plan. The plan is to reconvene the Facilities Committee on Wednesday, September 20th.
School Business Official Swartzentruber updated the Board on the Fiscal Year End 2023 financial reports. The General Fund Balance has increased $396,000 between unassigned fund balance and restricted fund balance--$410,000 in unassigned fund balance. The Special Education Supplement currently shows a $13,000 deficit for 2022-2023. The Special Education deficit will require a Board Resolution at the next meeting to allow it to increase the District’s Spending Authority. The three key year end reports were certified today ahead of the September 15, 2023 deadline set by the Iowa Department of Education.
BUSINESS MEETING
Consent Items
Mary Allred moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of August 28, 2023;
Finance Report
The Finance Report for August 2023 and June 2023 updated to reflect Certified Annual Report Data;
Payment of Bills
The bills as listed for September 11, 2023; Prepaid Bills;
Open Enrollment Requests
Open Enrollment In Requests total 7 students;
Open Enrolled Out Requests total 0 students;
Personnel Items
Work Agreement issued to Sandra Popejoy, High School Paraprofessional, $14.98 per hour;
Fall Volunteer Coach
Anna Hochstetler, Middle School Cross Country Assistant Coach;
Fundraising Requests – No fundraising requests are submitted for consideration;
Denise Chittick seconded the consent items. Motion carried 7-0.
Student Learning
FFA National Convention Travel
Superintendent Stone reported that the FFA National Convention will be held in Indianapolis, Indiana, again from November 1st to 4th. The students will travel on October 31st and November 4th. Due to the out of state travel it is recommended that the Board approve the trip.
Gabrielle Frederick moved to approve the FFA students out of state travel to Indianapolis, Indiana for the FFA national Convention between October 31, 2023 and November 4, 2023 as presented. Marianne Schlabach seconded the motion. Motion carried 7-0.
Finance
Appoint a Delegate to the IASB Convention
Superintendent Stone reviewed the appointment at the last meeting of Gabrielle Frederick as the delegate for the Board at the State convention. Gabrielle asked to be relieved of this assignment due to other priorities with business and family. The Board discussed appointing another delegate for the convention. It was decided that Jake Snider would be the delegate. Gabrielle Frederick would be the backup.
Jed Seward moved to approve Jake Snider as the Board delegate to the IASB Convention on November 15 to 17, 2023. Mary Allred seconded the motion. Motion carried 6-0, Jake abstained.
Board Development and Inservice Activities
IASB Convention, November 15-17, 2023: Registration is completed. Jake Snider asked if there is a way to share knowledge of information gained from the various sessions. A plan is developing for this request.
Grant Wood AEA has issued a memo dated August 31, 2023, to seek candidates for election to their board of directors for a four-year term beginning December 13, 2023. The candidacy submissions are due between September 15th and October 15th. Pickard, Stone, and Swartzentruber have candidate paperwork. Mid-Prairie is in District 6 if any Board members have interest.
Announcements and Suggestions for Next Agenda
School Board Candidates paperwork is due to Swartzentruber at Central Office by 5pm on Thursday, September 21st.
The next regular Board meeting will be on Monday, September 25, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Instructional Support Levy Public Hearing and initial actions; 2022-2023 Treasurer’s Report; Special Education Deficit Resolution will be presented for approval; Bus Stop agenda item and bring information on the agreement with GWAEA; and at some point Jeremy Pickard would like a Board discussion about Concurrent Enrollment program and approach.
Board Highlights
Adjournment
The meeting adjourned at 6:55 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
August 28, 2023– 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Denise Chittick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.
Board members absent: Mary Allred and Gabrielle Frederick.
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Greg Jergens, and Rachel Kerns.
Marianne Schlabach moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 5-0.
Hawk Highlight
Superintendent Stone Introduced Elena Beachy and Edye Freeman, High School Spanish Teachers to talk about the trip they took with students in July of this Summer to Costa Rica. There were 13 students and 3 adults that went along on the 7-day trip. The experienced the culture, tribal lands, the rainforest, a volcano, and rode the zip-lines. The Board asked the group for favorite memories, which they shared many.
Public Forum
No one spoke.
Work Session
Administration Reports and Board Dialogue
The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility. Superintendent Stone noted a common theme in the reports that school is off and running in a very positive way with a great deal of excitement.
Business Meeting
Consent Items
Denise Chittick moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of August 14, 2023;
Finance Report
None presented at this time;
Payment of Bills
The bills as listed for August 28, 2023 and prepaid bills;
Open Enrollment Requests
Ron Asby requests Boston Asby (Grade 7) and Bronson Asby (Grade 11), attend Mid-Prairie from Clear Creek Amana Community School District for the 2023-24 School Year;
Dan and Julie Reschly request Canaan Reschly (Prekindergarten), attend Mid-Prairie from West Liberty Community School District for the 2023-24 School Year;
Robert and Jessica Benda request Bryson Benda (Grade 7), attend Mid-Prairie Virtual Academy from Adair-Casey Community School District for the 2023-24 School Year;
Chandra Harper requests Braeden Murphy (Grade 12), attend Mid-Prairie Virtual Academy from English Valleys Community School District for the 2023-24 School Year;
Rachel Stultz requests John Stultz (Grade 8) and Madilyn Stultz (Grade 11), attend Mid-Prairie Virtual Academy from West Liberty Community School District for the 2023-24 School Year;
Kirsten Novak requests Adalyn Novak (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2023-24 School Year;
Josh and Janelle Albrecht request Abigail Albrecht (Grade 2) and Evelyn Albrecht (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;
Jodi Chimenti requests Lila Chimenti (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;
Zachary and Rebecca Ilten request Lucy Ilten (Grade 3) and Micah Ilten (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;
Personnel Items
Contract issued to Daniel Hershberger, Middle School Assistant Football Coach, $2,126 per annum;
Contract issued to Melissa Rediger, HS Student Leader Sponsor Shared, $313 per annum;
Contract issued to Laura Schmitt, HS Student Leader Sponsor Shared, $313 per annum;
Contract issued to Abigail Yoder, HS Assistant Dance Coach, $1,250 per season;
Work Agreement issued to Remington Amelon, Bus Driver, $24.43 per hour;
Work Agreement issued to Emma Baker, West Elementary Paraprofessional, $14.98 per hour;
Work Agreement issued to Sarah Huston, Middle School Paraprofessional, $15.01 per hour;
Work Agreement issued to Desarae Bohlen, Middle School General Cook, $14.97 per hour;
Resignation of Byron Yoder, HS Boys Assistant Soccer Coach, $2,790 per season, effective August 25, 2023;
Fundraising Requests – No requests submitted at this time.
Marianne Schlabach seconded the consent items. Motion carried 5-0.
Student Learning
TCIT-U Agreement and Parent Letter
Superintendent Stone introduced the Teacher-Child Interaction Training-Universal program agreement. TCIT-U is a professional development program designed to strengthen teacher-child relationship skills. It focuses on strengthening the development of all children in the classroom. It is for the whole classroom, including teachers and classroom support staff. The agreement will start with both elementary school buildings for the 2023-2024 School Year. Parental consent to allowing their child to be involved in the assessment as their teacher receives the training is a key component of the plan.
The Board asked questions about the program and the approach to be taken by the District due to the change in the law passed and signed at the last legislative session. A student’s family that opts out would not take the pre-assessment and post-assessment.
Denise Chittick moved to approve Teacher-Child Interaction Training-Universal program agreement and the letter to the parents for implementation in the 2023-2024 School Year. Marianne Schlabach seconded the motion. Motion carried 5-0.
Finance
Letter of Engagement with Ahlers & Cooney PLC
Superintendent Stone recalled the introduction of new legal representation from the August 14th School Board Meeting. He recommends that Ahlers & Cooney be officially appointed and retained as District Legal Counsel. The letter of engagement is presented to for consideration and approval. Ahlers & Cooney would replace Holland, Michael, Raiber & Sittig, PLC. The Board asked questions for clarification and understanding.
Jed Seward moved to approve the engagement letter and retention of Ahlers & Cooney as the District’s Legal Counsel as presented. Marianne Schlabach seconded the motion. Motion carried 5-0.
Letter of Engagement with Ahlers & Cooney PLC for the 2023-2024 General Obligation Bond
SBO Swartzentruber introduced the Engagement Letter for the legal counsel of the General Obligation (GO) Bonds to be voted upon at the November 7, 2023, election. If the election passes the issuance of the GO Bonds, the process can move forward accordingly.
Denise Chittick moved to approve the engagement letter and retention of Ahlers & Cooney as the District’s Bond Legal Counsel. Marianne Schlabach seconded the motion. Motion carried 5-0.
Set a Public Hearing for the Continuation of the Instructional Support Levy
School Business Official Swartzentruber introduced the need for a five-year extension of the Instructional Support Levy for the District. The current levy period will expire at the end of the 2023-2024 School Year. To begin the process of the extension a Public Hearing is required and will be followed by a Board Resolution and then a second Public Hearing and Resolution. This will be followed by a waiting period for potential public action. The first Public Hearing is recommended to be set for the next School Board Meeting on September 25, 2023 at 6:45p.m. in the Central Office Community Room. Maximum authorization is 10% of regular program costs; FY2024 amount is $728,450 of which $344,200 is property tax and $384,250 is surtax.
Denise Chittick moved to set a Public Hearing for the Instructional Support Program Levy or Monday, September 25, 2023, at 6:45 p.m. in the Community Room at the Mid-Prairie Central Office. Jed Seward seconded the motion. Motion carried 5-0.
Appoint a Delegate to the IASB Convention
Superintendent Stone noted that a Convention delegate needs to be appointed for the upcoming IASB convention on November 15 to 17. It is noted that Gabrielle Frederick has served as the Board’s delegate for the past number of years. Opportunity to appoint her again is presented, or an opportunity to appoint another Board Member is available. The Board asked Frederick whether she wished to serve again for the upcoming convention.
Denise Chittick moved to approve Gabrielle Frederick as the IASB Convention Delegate for the November 15 to 17, 2023 annual convention. Jed Seward seconded the motion. Motion carried 5-0.
Board Development and Inservice Activities
IASB Convention, November 15-17, 2023: Registration is Now Open. The Board members should inform SBO, Jeff Swartzentruber, of their plans to attend so he can register attendees, obtain transportation and rooms. The Board noted individually that their plan to attend.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, September 11, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Concurrent enrollment at the High School.
Tours of High School, West Elementary, Home School Education Center School Buildings
The Board spent the remainder of the meeting touring the High School, and West Elementary Buildings and reviewed the readiness and Summer project work. It was decided not to tour the Home School Education Center, though a brief description was provided by Rachel Kerns.
Board Highlights
Adjournment
The meeting adjourned at 7:37p.m at West Elementary School.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Middle School Media Center, Kalona, IA 52247
August 14, 2023 – 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick (left the meeting at 6:59 p.m.), Jeremy Pickard, Marianne Schlabach, Jake Snider.
Board members absent: Gabrielle Frederick (left the meeting at 6:59 p.m.), Jed Seward.
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, and Frank Slabaugh.
Mary Allred moved to adopt the agenda as presented. Seconded by Gabrielle Frederic. Motion carried 6-0.
Public Forum
No one spoke.
WORK SESSION
Exit Survey and End of Year Summary
Superintendent Stone provided the Board with a Summary of findings from the Exit Surveys completed with Human Resource Coordinator, Carmela Ulin. He noted the items that were themes, both liked and disliked. He discussed some of the points of emphasis and focus areas for the upcoming school year for himself and the Administrators both at the building levels and at the district level. Communication themes seemed to be strongest. The Board thanked Stone for the report and the beginning action steps.
High School and Middle School Handbook Clarification
Superintendent Stone and Principal Banks discussed the handbook points on cheating and the start of the process with the High School Staff Council. The Board had asked that there be further discussion to clarify the elements in order to achieve greater consistency in the consequences. These would be helpful not only to the students but the staff. Also, there is a desire to clarify the consequences towards consistency both building to building and event to event.
BUSINESS MEETING
Consent Items
Mary Allred moved to approve the following consent items. Superintendent Stone noted that Frank Slabaugh will transfer from a half-time position at the Middle School as a Learning Coach to the half-time position as ALC Teacher for the 2023-2024 School Year. Cassie Wolinsky, Paraprofessional will be transferring to the Middle School from West Elementary.
Minutes of Previous Meetings
The minutes of July 10, 2024;
Finance Report
The Finance Report for July 2023, and June 2023 with accruals after July Posting;
Payment of Bills
The bills as listed for August 14, 2024; Prepaid Bills;
Open Enrollment Requests
Brianna Clarahan requests Lane Clarahan (Kindergarten) and West Clarahan (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2023-24 School Year;
James and Kayla Harter request Bentley Harter (Kindergarten), Brooklyn Harter (Grade 4), and Pearl Harter (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2023-24 School Year;
Jon Dinnel requests Matthew Dinnel (Grade 9), attend Mid-Prairie Virtual Academy from Highland Community School District for the 2023-24 School Year;
Kyle and Jessica Janecek request Addison Janecek (Grade 4) and Grady Janecek (Grade 3), attend Mid-Prairie from Highland Community School District for the 2023-24 School Year;
Michelle Teran requests Aviana Marsh (Grade 2), attend Mid-Prairie from Highland Community School District for the 2023-24 School Year;
Clint and Angela Whetstine request Allie Whetstine (Grade 10), and Case Whetstine (Grade 12), attend Mid-Prairie from Keota Community School District for the 2023-24 School Year;
Michael Telfer requests Tatem Telfer (Grade 11), attend Mid-Prairie from xx Community School District for the 2023-24 School Year;
Ashely Neus requests Noah Guthmiller (Grade 11), attend Mid-Prairie from WACO Community School District for the 2023-24 School Year;
Sheri Drahos requests Oliver Drahos (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Belle Plaine Community School District for the 2023-24 School Year;
Rusti Morgan requests Amelia Morgan (Grade 4), Elliott Morgan (Kindergarten), and Henry Morgan (Grade 2) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2023-24 School Year;
Brooke Braem requests Benjamin Braem (Kindergarten), Emily Braem (Grade 7), Samuel Braem (Grade 4), and William Braem (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;
Althea Miller requests Lorelei Miller (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;
Rachelle Brown requests Adeline Hill (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Tri-County Community School District for the 2023-24 School Year;
Lee and Melinda Hallett request William Hallett (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2023-24 School Year;
Ashley Castle requests Adaya Mille (Grade 3), Elias Miller (Kindergarten), Hadassah Miller (Grade 2), and Samuel Miller (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2023-24 School Year;
Personnel Items
Contract issued to Kelsi TeBockhorst, Professional Partner for MPMS Teacher Colvin, $500 per annum;
Contract issued to Carrie Schweitzer, Professional Partner for MPMS Teacher Young, $500 per annum;
Contract issued to Luetta Ropp, Professional Partner for MPMS Teacher Zeglis, $500 per annum;
Contract issued to Austin Bayliss, School Bus Route Driver, $24.43 per hour;
Contract issued to Jeremy Meyers, HS Head Cross Country Coach (Interim), $3,601 per annum;
Contract issued to Lynnette Poll, HS Assistant Cross Country Coach, $2,176 per Season;
Contract issued to Stacey Cavey, MS Cross Country Coach, $2,025 per annum;
Work Agreement issued to Mark Craft, West Elementary Second Shift Custodian, $16.19 per hour;
Work Agreement issued to Emmalee Henry, East Elementary Paraprofessional, $14.98 per hour;
Work Agreement issued to Tori Lybarger, East Elementary Paraprofessional, $14.98 per hour;
Resignation of Hannah Glick, Paraprofessional, $15.01 per hour, effective end of 2022-2023 School Year;
Resignation of Tobi Anderson, MS General Cook, $14.56 per hour, effective end of 2022-2023 School Year;
Resignation of Aaron Fleming, HS Assistant Cross Country Coach, $2,832.00 per season, effective 7/26/2023;
Resignation of Pete Cavanagh, Student Leadership Sponsor, $675 per annum, effective 7/31/2023;
Volunteer Coaches for Fall of 2023
Tanna Boshart – HS Volleyball Assistant Coach – Paid from Volleyball Resale
McKenzie Mantz – HS Volleyball Assistant Coach – Paid from Volleyball Resale
Zeb Evans – HS Volleyball Assistant Coach – Paid from Volleyball Resale
Derek Yoder – HS Football Assistant Coach – Paid from Football Resale
Caleb Potts – HS Football Assistant Coach – Paid from Football Resale
Fundraising Requests – None are presented for consideration;
Kirkwood Concurrent Enrollment Classes
Approval of the Agreements for the 52023-2024 Concurrent Enrollment Classes.
Marianne Schlabach seconded the consent items. Motion carried 6-0.
Student Learning
General Obligation Bond Petition Papers
Ryan Schlabaugh and Matt Gent, representing the Mid-Prairie Facilities Committee, was present to present the petition papers representing 358 (actual count is 354) Mid-Prairie resident community people who signed on 49 petition documents in support to call a General Obligation Bond referendum on November 6, 2023. He heard that the public would like to see the Facility Committee continue to push the plan forward.
The committee respectfully requests the Board to move forward in setting an election for the General Obligation Bonds for November 7, 2023.
Resolution to Call and Election for General Obligation Bonds
President Pickard thanked the committee for their work in developing the projects and gathering signatures for support of a call for an election. A resolution is required to move forward to the election. In the last School Board Election there were 1,085 ballots cast in the District in all three counties—Iowa, Johnson, and Washington Counties. The petitions required to call an election is 25% of ballots cast or 272 signatures. The number of signatures collected is 354. Pickard asked if anyone wanted to review the petition pages presented. Board President Pickard asked if there was further discussion before entertaining the resolution prepared by Ahlers & Cooney.
Denise Chittick moved to approve the Resolution ordering an election on the issuance of $8,700,000 General Obligation School Bonds and reading parts of the Resolution language as presented. Mary Allred seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - absent Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
Finance
Accept the 2022 Annual Financial Audit
School Business Official, Jeff Swartzentruber presented a brief overview of the audited financial statements for the year ended June 30, 2022. He handed out the Governance Letter to the Board as requested by the Auditors. He noted the Auditor comments provided and the District response to those comments. He also noted the later presentation date than in previous years and the reasons for the delay.
Denise Chittick moved to accept the 2021-2022 Audited Financial Statements as presented. Marianne Schlabach seconded the motion. Motion carried 6-0.
Bank Depository Resolution for the 2023-2024 School Year
School Business Official Swartzentruber presented the resolution for the 2023 2024 School Year. This is the annual Depository Resolution required in August. There are no changes from last year as spending on the Revenue Bonds continues and for provision of a possible General Obligation Bond issue should the referendum pass in November of 2023.
RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220. The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.
Location of Maximum Balance Maximum balance in
Depository name Home Office effect under prior effect under this
___________________ __________ resolution resolution .
UMB Bank, N.A. (ISJIT) Des Moines 3,000,000 3,000,000
Hills Bank Hills 25,000,000 25,000,000
Federation Bank Wellman 5,000,000 5,000,000
CBI Bank & Trust Kalona 5,000,000 5,000,000
Miles Capital Mgmnt Des Moines 2,000,000 2,000,000
Gabrielle Frederick moved to approve 08142302 as presented reading from the resolution. Marianne Schlabach seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - absent Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - abstained
Motion carried 5-0 with Denise Chittick abstaining.
Gabrielle Frederick left the meeting at 6:59 p.m.
Appoint New Legal Representation
Superintendent Stone discussed the current work of Ahlers & Cooney with the District for legal counsel and input. Stone recommends that Ahlers & Cooney be officially appointed as District Legal Counsel going forward. The District has requested would seek a retainer letter and agreement with Ahlers & Cooney. Ahlers & Cooney would replace Holland, Michael, Raiber & Sittig, PLC. The Board asked questions for clarification and understanding.
The Board asked for this to be tabled until the engagement letter is received from Ahlers & Cooney.
Approve Additional Insured School Related Groups – The following associated entities are approved for inclusion in the District Liability and E&O Insurance Policies for the 2023-2024 School Year:
Golden Hawks Wrestling Club Mid-Prairie Athletic Boosters
Mid-Prairie Community School District Foundation
Mid-Prairie Fine Arts Boosters Mid-Prairie Post Prom Committee
Mid-Prairie Student Boosters Mid-Prairie Alumni and Friends Association
MP Archery Club
Mary Allred moved to approve the list of associated entities listed above. Denise Chittick seconded the motion. Motion carried 5-0.
Board Development and Inservice Activities
IASB Convention, November 15-17, 2023: Registration is Now Open. The Board members should inform SBO, Jeff Swartzentruber, of their plans to attend so he can register attendees, obtain transportation and rooms.
Announcements and Suggestions for Next Agenda
School Board Elections: Candidates need to have their information to Swartzentruber by September 21st at 5p.m. 50 signatures on the required forms and the candidate paperwork must be delivered by then. Filing can start anytime and continue through September 21st. The Election is November 7, 2023.
The next regular Board meeting will be on Monday, August 28, 2013, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Building Walk Throughs of the High School and West Elementary Buildings; IASB Delegate for the Convention; Working on the ISL renewal process; Legal Engagement letter presentation for approval;
Tours of Middle School and East Elementary School Buildings
The Board spent the remainder of the meeting touring the Middle School and East Elementary School Buildings and reviewed the readiness and Summer project work as well as status of new additions.
Board Highlights
Adjournment
The meeting adjourned at 8:04 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
July 10, 2023 – 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick (arrived at 6:16 p.m.), Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.
Board members absent: Gabrielle Frederick (arrived at 6:16 p.m.).
Also Present: Brian Stone, Jeff Swartzentruber.
Mary Allred moved to adopt the agenda as presented. Seconded by Marianne Schlabach. Motion carried 6-0.
Hawk Highlight – Custodian Update – Steve Mayer, Lead Custodian at the Middle School provided an update to the Board about the Summer Activities of the Custodians. He recognized the team of custodians that are working together at the buildings. The Board asked questions and expressed appreciation
Gabrielle Frederick arrived at 6:16 p.m. during this agenda item.
Public Forum
A parent and former employee shared about the positive experience at District, and then expressed concerns about the lack of ADA portion of the upcoming expansion plans. She asked for more consideration and accommodations as expansion plans are developed.
WORK SESSION
Review Chapter 600’s Policies
Superintendent Stone reviewed the process and approval on First Reading of the Chapter 600 Policies at the June 26, 2023, School Board meeting. He reviewed again the changes made to the policies as an overview for the Business Meeting agenda item. The policy language changes included policies 601, 603.2, 603.6, 603.11, 605.1, 605.2, 605.3, 605.5, 606.2, 606.3, 606.6, 607.2. He also shared about the audit of the Policies by IASB and that we appear to be in very good condition with District Policies.
BUSINESS MEETING
Consent Items
Superintendent Stone noted the following transfers: Pete Cavanagh from High School Social Studies Teacher to 7-12 Activities Director; Dylan Walther from ALC Teacher to High School Social Studies Teacher; Billy Matiyabo, Sr. from West Elementary to East Elementary Custodian; and Katie Roth from Fifth Grade back to Special Education.
Gabrielle Frederick moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of June 26, 2023;
Finance Report
The Finance Report for June 2023;
Payment of Bills
The bills as listed for July 10, 2023; Prepaid Bills;
Open Enrollment Requests
Sadie Passmore requests Cohen Passmore (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2023-24 School Year;
Personnel Items
Work Agreement issued to Lori Schultz, High School General Cook, $14.97 per hour;
Contract issued to Kevin Cortum, High School Assistant Football Coach, $3,601 per season;
Contract issued to Dylan Wertz, High School Assistant Football Coach, $2,926 per season;
Resignation of Alec Clark, 7-12 Activities Director, $98,000.00 per annum, effective June 29, 2023;
Fundraising Requests
Mid-Prairie Football requests approval to raise funds through sale of discount cards to promote local businesses for uniforms, football equipment, volunteer coach pay, player and coach apparel;
Teacher Apprenticeship Programs Memorandum of Understanding for the 2023-2024 School Year
Updated Memorandums of Understanding (MOU) for the Teacher/Paraeducator Apprenticeship (TPRA) Program for the University of Dubuque, Buena Vista University, and William Penn University. These MOU’s extend the term from August 1, 2022, to December 31, 2025. The previous term ended December 31, 2024.
Marianne Schlabach seconded the consent items. Motion carried 6-1 with Jake Snider voting no.
Student Learning
Student/Parent Handbooks
Superintendent Stone reviewed the previous meeting where the handbooks were covered by Building Principals. Acceptance of the handbooks was tabled at the June 26, 2023, meeting due to the Board’s request for additional, more specific language be added to High School Handbook the “Procedure for Short Term Suspensions Academic Honor Code” and revisions to the Good Conduct Rule Policy for Activities—Policy 503.4. Stone stated that the language in the Good Conduct Policy that had been in section A. 5., was removed and therefore, no change has been made to the Policy at this time. Some changes in the Middle School handbook has been made to follow the High School handbook language. Board members discussed the language and ambiguity versus specificity in various sections of the handbooks including definitions and consequences. The language on specificity of consequences and the consistency of consequences is also a concern. The board would like to see some change in language on specificity of consequences with the cheating policy.
Gabrielle Frederick moved to accept the Handbooks for the High School, Middle School, Elementary Schools, Home School Assistance Program, and Virtual Academy as presented with request for additional, more specific language on consequences for both High School and Middle School handbooks. Mary Allred seconded the motion. Motion carried 7-0.
2023 2024 MPHS Elevate Information
Superintendent Stone shared of the open High School Business Teacher position and that there have been no candidates to fill the position. Because of this situation, the District recommends the implementation of an on-line learning platform, Elevate, to meet the needs of the students and meet the requirements of the Perkins program. Elevate will use 4 blocks of Business and Computer Science during the first half of the year at a cost of $28,880, or $7,220 for each class. The goal would be to hire a teacher at mid-year. However, if a teacher is not found, an additional 4 blocks would be needed for the second half of the year at the same price. The Board asked questions for clarification.
Gabrielle Frederick moved to approve the agreement to use Elevate to teach 4 blocks of business classes at the High School at a cost of $28,880 for the first half and in the event that a Business Teacher is not hired for the second half of the school year, and additional 4 blocks at $28,880 as recommended. Denise Chittick seconded the motion. Motion carried 7-0.
2024 IASB Legislative Priorities
Business Manager Swartzentruber drew the Board’s attention to the IASB Legislative Priorities document for the 2022-2023 Legislative Year. IASB has begun the inquiry and process for districts to determine their legislative priorities for the 2023-2024 Year. The process starts with the Board review of this document and then the process to determine the priorities to communicate to IASB for next year. The Board discussed the potential legislative priorities for the upcoming legislative session.
The agreed upon priorities include:
Jed Seward moved to approve the legislative priorities as noted above for the 2023-2024 Legislative Year and submit to IASB. Mary Allred seconded the motion. Motion carried 7-0.
Board Policy Chapter 600 Changes on Second Reading
Superintendent Stone and President Pickard inquired if there were any further questions or discussion on the changes. A motion to approve on Second Reading was requested.
Mary Allred moved to approval Policies 601, 603.2, 603.6, 603.11, 605.1, 605.2, 605.3, 605.5, 606.2, 606.3, 606.6, and 607.2, on Second Reading as presented. Marianne Schlabach second the motion. Motion carried 7-0.
Finance
Facilities Committee Presentation
Ryan Schlabaugh and Matt Gent, representing the Mid-Prairie Facilities Committee presented the Facilities Committee Findings to the Board. OPN Architect representatives Vicki Hyland and Carly Weber were present also for this agenda item. Schlabaugh and Gent shared about the process and their impressions of the process, an on-going commitment to develop a long term master plan, and the Committee’s consensus recommendation to the School Board to seek a General Obligation Bond Referendum in the amount of $8.7 million. The draft petition and ballot language is as follows:
“Shall the Board of Directors of the Mid-Prairie Community School District in the Counties of Washington, Iowa, and Johnson, State of Iowa, be authorized to contract indebtedness and issue General Obligation Bonds in an amount not to exceed $8,700,000 to provide funds to build, furnish and equip a wrestling / activity center at the high school, including related site improvements; to improve the East Elementary and West Elementary sites, including improved pickup and drop off routes and parking improvements to address student safety concerns; and to build, furnish, and equip additional classroom space at West Elementary with related remodeling and improvements, HVAC improvements, and site improvements?”
Next steps are to finalize the petition/ballot language and begin to gather the required signatures on the petition to call for the bond election—272 minimum.
The Board asked questions for clarification. The Board provided an informal affirmation of the Facility Committee’s work and recommendation and encouraged them to start their petition efforts.
Board Development and Inservice Activities
Superintendent Stone discussed the Potential Workshop Topics from IASB for the Board to consider. He shared a list of seven topics for the Board to consider in a development session. The goal is to have a session that covers two to three of these topics. He asked each Board member to share their top two topics with him so that he can compile. The session would be planned to be scheduled before November. There was some interest in Board Self-Assessment and Vision, and Goal Assessment
Announcements and Suggestions for Next Agenda
School Board Election: Swartzentruber reminded the Board that School Board elections are coming up on November 7, 2023. First day to file election paperwork is August 28th and last day is September 21st. The paperwork is available on the School Board page of the website or from Swartzentruber at Central Office. There are four seats open for election to four-year terms.
The next regular Board meeting will be on Monday, August 14, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Annual Bank Resolution; Audited Financial Statements for Fiscal Year 2022; Schedule building tours; Information on Turnover, Retention and exit surveys (a stay survey); and enrollment (AP and concurrent enrollment) concerns at the High School the last not necessarily at the next meeting.
Board Highlights
Adjournment
The meeting adjourned at 8:02 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
June 26, 2023– 6:15 p.m.
Marianne Schlabach chaired the meeting in the absence of both President Jeremy Pickard and Vice President Gabrielle Frederick. Schlabach called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Jeremy Pickard (arrived at the meeting at 6:40 p.m. and left the meeting at 7:35 pm.), Marianne Schlabach, and Jake Snider.
Board members absent: Gabrielle Frederick, Jeremy Pickard (arrived at the meeting at 6:40 p.m. and left the meeting at 7:35 p.m.), Jed Seward.
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.
Mary Allred moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 4-0.
Hawk Highlight – Tad Morrow of Carl A Nelson Company provided an update of the projects funded by the Revenue Bond proceeds. He shared about the Softball Light project that has been complete, the High School Track project that is on schedule, and finished with the Middle School and East Elementary additions, which are the largest of the 4 projects. He reviewed the current status of the latter and updated the Board with pictures in addition to the budgeted numbers. The budget is in very good shape with some savings and no change orders to date.
Jeremy Pickard arrived during this agenda item at 6:40p.m.
Public Forum
No one spoke.
Work Session
Administration Reports and Board Dialogue
The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.
Review Board Policies in Chapter 600
Superintendent Stone worked through the Chapter 600 Policies with the Board as part of the five-year rotation of Board Policy Review. As policies were reviewed, there were a dozen of these policies that were noted for change mostly due to changes in IASB language and law changes in the last legislative sessions.
Pickard left the meeting at the end of this agenda item at 7:35 p.m.
Business Meeting
Consent Items
Mary Allred moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of June 12, 2023;
Finance Report
None presented at this time;
Payment of Bills
The bills as listed for June 26, 2023 and prepaid bills;
Open Enrollment Requests
Sheri Drahos requests Peter Drahos (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Belle Plaine Community School District for the 2023-24 School Year;
Karin Sadle requests Moriah Swanson (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2023-24 School Year;
Michelle Vincent requests Gavin Vincent (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2023-24 School Year;
Eric and Dana Ratliff request Abigail Ratliff Grade 1) and Jacob Ratliff (Grade 4) (G) attend Mid-Prairie’s Home School Assistance Program from North Cedar Community School District for the 2023-24 School Year;
Zack and Jessica Woods request Cyrus Woods (Alternative Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2023-24 School Year;
Angela Jacoby requests Paicyn Jacoby (Grade 7) attend Clear Creek Amana Community School District from Mid-Prairie;
Personnel Items
Contract issued to Alec Clark, District Activities Director, $98,000 per annum as of July 1, 2023;
Contract issued to Hannah Mougin, Middle School Assistant Softball Coach 2022-223, $1,289.40 per season;
Contract issued to Mikaela Lunsford, High School JV Girls Basketball Coach, $2,813 per annum;
Resignation of Ashlyn Gugel, East Elementary Paraprofessional, $14.67 per hour, effective June 15, 2023;
Fundraising Requests – No Fundraising requests presented for approval;
Madrigal Choir Trip Out of State – October 2023 trip for the Madrigal Choir to travel to Augustana College in Rock Island, Illinois for a Chamber Choir Festival is recommended for approval;
Denise Chittick seconded the consent items. Motion carried 4-0.
Superintendent Stone then shared briefly about the hiring of Alec Clark, the new Activities Director, and the hiring process. Clark had intended to be present this evening but was drawn away before the meeting due to a family issue.
Student Learning
Student/Parent Handbooks
Superintendent Stone drew the Board’s attention to the handbooks for each building. He noted that the handbooks have been digitized to enhance reading and searches. High School Principal Chuck Banks noted the High School Handbook. Changes were made to the following sections of the Handbook: Commencement; Excessive Absences; Early Release/Late Arrival Program; Procedure for Short Term Suspensions; Long Term Suspensions and Expulsions; Code of Conduct; Visitors; and Cell Phones. The Academic Honor Code and the Good Conduct Policy—related to Activities and a District Policy—are the most noted additions to the High School handbook for next year and was explained by Banks. The Board discussed the broadness of the language in a portion of the Good Conduct Policy and asked questions for clarification. The Board asked for the Good Conduct Policy to be reworked and brought back to the Board in July. Middle School Principal, Rob Hruby, noted changes to the Cell Phone Policy, Dress Code (same as High School), and the insertion of specific consequences for illegal substances. The Elementary Schools made a few minor changes, as well, including changes to Hearing Screening; Discipline Referrals, OSS, ISS; Teacher Requests/Classroom Placements; and East Start Time of 8:20AM. It was noted that there is a need to review the Chromebook policy for the Middle School. Home School made minor changes to their student handbook and noted those, including the review of Middle School versus High School expectations in a similar manner to the High School and Middle School buildings. The Virtual Academy has no changes to their handbook.
No action was taken on the handbooks as the Good Conduct Policy (503.4) needs to be approved before the handbooks can be accepted.
2024 IASB Legislative Priorities
Business Manager Swartzentruber drew the Board’s attention to the IASB Legislative Priorities document for the 2022-2023 Legislative Year. IASB has begun the inquiry and process for districts to determine their legislative priorities for the 2023-2024 Year. The process starts with the Board review of this document and then the process to determine the priorities to communicate to IASB for next year. It is planned that the Board will begin that process with a timeline to determine the priorities at the next meeting.
Last year’s priorities included:
Board Policy Chapter 600 Changes on First Reading of Policies Reviewed
Superintendent Stone introduced the chapters that need to be reviewed by the Board based upon the established annual cycle. The chapter for 2023-2024 is the 600 series. IASB has also been engaged to also provide a review of our policies in comparison to current. This was just completed by IASB and will be reviewed by Stone for additional process by the Board. Based upon the work completed in the Work Session this evening, it was asked that a motion to pass on First Reading the changes to the 12 policies in Chapter 600 be made.
Denise Chittick moved to approval Policies 601, 603.2, 603.6, 603.11, 605.1, 605.2, 605.3, 605.5, 606.2 ,606.3, 606.6, 607.2, on First Reading as presented. Mary Allred second the motion. Motion carried 4-0
Finance
Superintendent Wage Review for the 2023-2024 School Year
Schlabach noted that this was tabled at the last meeting. Jake Snider voiced concerns about how this was handled from a business and systematic process. Superintendent Stone then stated to the Board that he was very clear with the Board at his May 8, 2023 evaluation that he did not ask for raise. Snider stated that he wanted to ask Superintendent Stone the question about his expectations at the last meeting, but due to his absence was unable to do so and this the agenda item was tabled.
Jake Snider moved to keep the Superintendent wage the same as the 2022-2023 School Year per Superintendent Stone’s request, additionally it is noted that it not based upon job performance. Denise Chittick seconded the motion. Motion carried 4-0.
Board Development and Inservice Activities
Superintendent Stone noted that he talked with Tammi Drawbaugh from IASB to see which of the 12 common topics. He will get the topics to the Board
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, July 10, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Fiscal Year 2022 Audit Review; TPRA Apprenticeship Memorandum of Understanding need to be updated for Fiscal Year 2023-2024; Review and approve the Good Conduct Policy, 503.4, as revised and ; Second Reading of Chapter 600 Policies that have been change; Snider asked for a review of the staff rollover that occurred in the 2022-2023;
Board Highlights – Schlabach tabled the Board Highlights
Adjournment
The meeting adjourned at 8:22 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
June 12, 2023 – 6:15 p.m.
Vice President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jake Snider.
Board members absent: Jeremy Pickard, Jed Seward.
Also Present: Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.
Brian Stone, Superintendent was absent.
Mary Allred moved to adopt the agenda as presented. Seconded by Marianne Schlabach. Motion carried 5-0.
Hawk Highlight – Principals Foster and Jergens presented on the TCIT outcome data. This is the second year of the program and is set to improve social and emotional support. The initial training was provided by Grant Wood AEA. The Adults and Teachers are being coached on ways to approach and connect to students using common language elements. The District continues to have coaches of the program trained so that the District can train the teachers and staff. Jergens covered some of the data points and graphs of the data to show the progress made during the use of the program in classrooms. The Board asked questions for clarification and understanding during the presentation. Next year, it is anticipated that there will be 4 coaches in the District with 19 Teachers receiving coaching in the program in the 2023-2024 School Year. The goal is to train all Kindergarten through Fourth Grade teachers.
Public Forum
A parent of a student at the Middle School spoke about their experience with their Special Education Student. It was found in March that the student had not received education to the IEP. The question was who is held accountable in administration after something like this is found?
WORK SESSION
The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility. Middle School provided a building construction update as did Home School and High School.
BUSINESS MEETING
Consent Items
Mary Allred moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of May 8, 2023 and May 15, 2023;
Finance Report
The Finance Report for May 2023;
Payment of Bills
The bills as listed for June 12, 2023; Prepaid Bills;
Open Enrollment Requests
Stacia Danner requests Grady Danner (Kindergarten), attend Mid-Prairie from Keota Community School District for the 2023-24 School Year;
Dean and Maria Straub request George Straub (Grade 2), Paraskevi Straub (Grade 3), and Philip Straub (Grade 5) attend Mid-Prairie’s Home School Assistance Program from College Community School District for the 2023-24 School Year;
Josh and Audrey Kromminga request Hadley Kromminga (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;
Lauren Ward requests Grayson Ward (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from XX Community School District for the 2023-24 School Year;
Nicole Tucker requests Lexi Haynes (Grade 2), Madisyn Haynes (Grade 5), and Saige Haynes (Grade 9) attend Fairfield Community School District from Mid-Prairie;
Personnel Items
Contract issued to Chris Kern, High School 0.5 FTE Physical Education Teacher, $27,534 per annum;
Contract issued to Emma Corbelli, East Elementary Kindergarten Teacher, $40,310 per annum;
Contract issued to Stephanie Schlabaugh, Middle School Fifth Grade Teacher, $41,700 per annum;
Contract issued to Jennifer Zeglis, Middle School Band Teacher, $52,473 per annum;
Contract issued to Marci Stanfield, Nutrition Director, $51,800 per annum;
Contract issued to Brenna Schwenker, High School Head Dance Team Coach, $1,876 per season;
Contract Issued to Jeremy Peck, AM Bus Route Driver, $24.43 per hour;
Contract issued to Travis Hartley, PM Bus Route Driver, $24.43 per hour;
Resignation of Andrew Kahler, East Elementary Custodian, $16.46 per hour, effective 6/2/2023;
Resignation of Aaron Coghlan, High School Assistant Varsity Football Coach, $3,459 per annum, effective 6/5/2023;
Resignation of Aaron Coghlan, Middle School Boys Track Coach, $2,605 per annum, effective 5/15/2023;
Fundraising Requests
Mid-Prairie Basketball requests approval to raise funds through the garage type sale in June and July of old jersey, shirts, and warm-ups to be used for team apparel, volunteer coaches, coach apparel, basketball equipment and supplies;
Mid-Prairie Football requests approval to raise funds through the garage type sale in June and July of old jersey, and other items to be used for team apparel, volunteer coaches, coach apparel, football uniforms, equipment and supplies;
Mid-Prairie Football requests approval to raise funds through sponsor donations for t-shirts as part of the football camp for grades 5 to 12 from July 31 to August 3 to be used for team apparel, volunteer coaches, coach apparel, football uniforms, equipment and supplies;
Mid-Prairie Home School Assistance Program requests approval to raise funds from May 2023 through December 2023 through Bake Sales, Dine Out Events, T-shirts, Free-will Donations Box and Letters to Businesses for support of programming, community building activities for students and families;
Grant Wood AEA PowerSchool Contract for the 2023-2024 School Year
Recommended for Approval the PowerSchool Access Agreement for the upcoming school year.
Denise Chittick seconded the consent items. Motion carried 5-0.
Student Learning
District K-5 Student Math Curriculum
Kristan Hunter, Curriculum Leader for the District and Teachers Sarah Ihde, Paula Buckwalter, Emily Zehr, Renee Fisher, Mariah Schlabach, Hannah Mougin, Emily Pennington, Renee Fisher, and Hallie Whitten were present and presented the new Math Curriculum work they have completed over the last two school years and are ready to implement in the coming school year. After two pilots they chose I-Ready, illustrative math, curriculum because of the impact and tools it provided to the students. They presented the six desired student outcomes with some detail. The Board asked questions on implementation strategies. The projected costs for 630 students in 36 classrooms over 7 years from 2023 to 2030 totals $96,793.77. While this is paid in 2023, the costs spread out over the 7 years will be $384.10 per year per class and $3.13 per student per year.
Denise Chittick moved to approve Kindergarten to Grade 5 Math Curriculum program for 7 years at a cost of $96,793.77 to be paid in Year 1. Mary Allred seconded the motion. Motion carried 5-0.
Finance
Dairy Bid for the 2023-2024 School Year
Jeff Swartzentruber School Business Official discussed the Dairy Bid Process as outlined in a memo of May 23, 2023. Prairie Farms was the only group to provide a diary bid for the upcoming year and for the four 1-year extensions to follow. He asked for questions on the process and the cost analysis also provided. Based upon the process and available fact pattern, Swartzentruber recommended the Dairy Bid be awarded to Prairie Farms as presented with the option to extend the agreement and relationship for 4 1-year extensions.
Mary Allred moved to approve the award of the Dairy Bid to Prairie Farms for the 2023-2024 School year and the 4 1-year extensions as presented. Jake Snider seconded the motion. Motion carried 5-0.
Superintendent Wage Review for the 2023-2024 School Year
School Business Official Swartzentruber drew the Boards attention to the document. After Superintendent Stone’s evaluation on May 8, 2023, the next step is to consider updating the wages for the second year of the contract. All staff received a 3.2% package increase for the 2023-2024 School Year. Superintendent Stone has stated to the Board that he would not be comfortable with a 3.2% package increase due to the fact that his wages would increase by 3.27% due to the benefit package he receives being lower in growth. At a maximum, he would prefer his wages to be no higher than the Principals which is near 2.69%--and would bring his overall package increase to 2.68%. At a minimum there would be no increase to wages for 2023-2024 and the package increase would be 0.28%. The Board discussed the different approaches and numbers.
The decision was made to table the decision due to the absence of Stone, Pickard, and Seward. Frederick will seek to find a special meeting date before June 30, 2023.
Termination of Administrator Contract
Superintendent Stone reported that a final action is required to terminate the contract of the Administrator named in the May 15, 2023 meeting. This is the subsequent and final step in the process. This requires a roll call vote.
Mary Allred moved to approve the termination of the Administrator Contract as noted in the May 15, 2023 meeting. Marianne Schlabach seconded the motion. Motion carried 5-0.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - absent Jeremy Pickard - absent
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 5-0.
Board Development and Inservice Activities
Nothing was added at this time.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, June 26, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Acceptance of the 2021-2022 Audited Statements; Begin to review Board Policies for the current policy chapters; 2024 Legislative Priorities for IASB; Tabled Superintendent salary and package increase for 2023-2024. As there will only be 4 Board Members present, Marianne Schlabach will most likely preside.
Discussion of a special Board Meeting to discuss Superintendent Compensation with Frederick to work with the Board to find a date before June 30, 2023.
Board Highlights
Adjournment
The meeting adjourned at 7:20 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
May 15, 223, 2023 – 7:15 a.m.
President Jeremy Pickard called the meeting to order.
Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.
Board members absent: None.
Staff Present: Superintendent Brian Stone, Business Manager/Board Secretary Jeff Swartzentruber
Mary Allred moved to adopt the agenda as presented. Seconded by Marianne Schlabach. Motion carried 7-0.
Consideration of whether to issue a notice of consideration of termination of administrator contract to Nathan Carlson, an administrator
President Pickard provided an update to the Board on the situation with the administrator contract of Nathan Carlson for the 2023-2024 School Year. A contract has been issued to Carlson for signature for the Activities Director for Grades 7-12. He has chosen not to sign the contract. The existing 2022-2023 Administrator Contract as Middle School Dean of Students and Assistant Activities Director for Grades 7-12 will not be in existence for the 2023-2024 School Year. Without a termination notice presented to Carlson today, the 2022-2023 contract would extend to the 2023-2024 school year. As it is clear Carlson will not sign the new Activities Director for Grades 7-12 administrative position, the notice of termination is required. Carlson is expected to complete his 2022-2023 Administrative Contract in full. The notice needs to be served Mr. Carlson today. The Board asked questions on the process and for understanding.
Gabrielle Frederick moved to that the Board issue a notice of consideration of termination of administrator contract to Nathan Carlson, Administrator for the following reasons:
Mary Allred seconded the motion.
Roll Call Vote
Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Adjournment
The meeting adjourned at 7:31 a.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
May 8, 2023 – 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider (arrived at 6:22 p.m.).
Board members absent: Jake Snider (arrived at 6:22 p.m.).
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Rob Hruby, Greg Jergens, Rachel Kerns, and Frank Slabaugh.
Mary Allred moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 6-0.
Hawk Highlight – This agenda item was tabled until 6:40 p.m. in the Student Learning section of the agenda.
Public Forum
A large group of High School and Middle School staff members were present to read a prepared statement on the staff reduction of the Assistant Principal/Activities Director. There is concern for the way the decision was made, a perceived lack of transparency with the decision that was made for the next school year. A list of the increased duties and a list of questions on how certain tasks and responsibilities will be in the next school year was also included. They are concerned about the impact this will have on students and learning.
WORK SESSION
The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.
Rachel Kerns, HSAP Director, celebrated the last day of the HSAP enrichment program and shared the activities of the day. There will be strings program on the baseball diamond on May 25th.
Rob Hruby, MPMS Principal, shared about the Kindness Thursday on May 4th as the students entered the community during their WIN Time.
Mr. Stone, handed out plaques of appreciation to the Board members.
Chuck Banks, MPHS Principal, shared the change of the seating arrangement during graduation.
(Jake Snider arrived at 6:22 p.m.)
BUSINESS MEETING
Consent Items
Marianne Schlabach moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of April 24, 2023;
Finance Report
The Finance Report for April 20203;
Payment of Bills
The bills as listed for May 8, 2023; and Prepaid Bills;
Open Enrollment Requests
Marah Sharairi requests Layla Abdelaziz (Grade 3) and Rashid Abdelaziz (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2023-24 School Year;
Ellie Hill requests Stephanie Hill (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2023-24 School Year;
Katie Robinson requests Vienna Robinson (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;
Kelli Schweitzer requests Halie Schweitzer (Grade8) attend Mid-Prairie’s Home School Assistance Program from Lone Tree Community School District for the 2022-23 School Year;
Personnel Items
Contract issued to Mercedes Specht, Seventh Grade Volleyball Coach, $2,276.00 per annum;
Contract issued to Liza Fontaine, Fifth Grade Teacher, $48,303 per annum;
Resignation of Kaylyn LeGrand, Fifth Grade Teacher, New Hire for 2023-24 School Year, effective April 26, 2023;
Resignation of Cory Evans, District Nutrition Director, $55,480.00 per annum, effective June 5, 2023;
TLC Assistant Coaches for 2023-2024
Crystal Gingerich, HSAP, $2,000 Rachel Foubert, Middle School, $2,000
Tracy Rusch, Middle School, $2,000 Ashley Bartels, Middle School, $2,000
Melanie Steinhart, Middle School, $2,000 Jenny Riggan-Sexton, Middle School, $2,000
Mariah Schlabach, West Elementary, $2,000 Kelsey Stumpf, West Elementary, $2,000
Hannah Mougin, West Elementary, $2,000 Elizabeth Dehogues, West Elementary, $2,000
Emily Pennington, West Elementary, $2,000 Jill Poock, East Elementary, $2,000
Melissa Gerot, East Elementary, $2,000 Hallie Whitten, East Elementary, $2,000
Jennifer Roth, East Elementary, $2,000 Paula Buckwalter, East Elementary, $2,000
Kara Troyer, East Elementary, $2,000 Melissa O’Rourke, East Elementary, $2,000
Elsa Schmidt, High School, $2,000 Traci Zahradnek, High School, $2,000
Sara Puttmann, High School, $2,000 Jessica Jones, High School, $2,000
Sarah O’Rourke, High School, $2,000
Collette McClellen, High School, Technology, $1,000
Natalie Silbaugh, High School, Data, $1,000
TLC Professional Partners for 2023-2024
Terri Adam, Middle School, $750 Kim McAtee, Middle School, $750
Jessica Swartzentruber, Middle School, $1,000 Marnett Meier, West Elementary, $500
Hannah Mougin, West Elementary, $500 Melissa O’Rourke, East Elementary, $500
Jill Lundberg, East Elementary, $500 Mackenzie Kos, East Elementary, $500
Paula Buckwalter, East Elementary, $500 Chris Tyler, High School, $500
Volunteer Coaches – Summer of 2023
Byron Yoder, Baseball Assistant Coach
Zeb Evans, Softball Assistant Coach
Fundraising Requests
High School Baseball requests approval to raise funds through the sale of 30 reserved seats at the Baseball Field for travel, expenses, coaches’ apparel and miscellaneous small equipment;
High School Baseball requests approval to raise funds through the sale of apparel for travel expenses, coaches’ apparel and miscellaneous supplies;
High School Baseball requests approval to raise funds through hosting a barbeque on May 26th at the Williamsburg game to raise funds for a batting cage protector;
MPHS Graduating Seniors Class 2022-2023
Kirsten Alice Albright Grady Alan Gingerich Landry Grace Pacha
Grace Cecelia Allred Taylor Raquel Gingerich Zoey Lin Parker
Jaxon Rock Armstrong Brianna Jo Gingerich Payton Benjamin Peck
Donovan Joseph Bailey Josie Mae Greiner Brittney Lynn Pfeifer
Emma Elizabeth Baker Ella Kathryn Groenewold Evan Todd Phillips
Sophia Jane Baker Taylor Lawrence Hansen-Rich Camron Jon Pickard
Nathan Michael Bauwens Maya Jai Harris Alivia Grace Poock
Alexander Jeffrey Bean Cera Fae Harsch Dillon Michael Poole
Ryan James Beatty Braden Rodney Hartley Kylie Mae Reinier
Allison Rae Bolanos Hallie Marie Hershberger Zaiden G. Reschly
Levi Jon Bontrager Alexa Jo Huber Warren Harold Scharff
Terry James Bordenave Elizabeth Anne James Beau Allen Schlabach
Kaelyn Marie Brady Paityn Olivia Jennings Emil Lauren Schlabach
Danielle Lynn Brown Stephanie Valentine Jimenez Madeline Rebecca Schrader
Cain Nickolas Brown Amara Elaine Jones Jacey Ruth Sisson
Ella Courtney Brunk Elizabeth Marie Kalm Bella Marie Sobaski
Aiden James Bush Koby Lee Karnes Dylan James Sojka
Demetrius Jaeden Christensen Ruby Jonice King Caleb Jay Stephenson
Owen Scott Clark Lacee Rae Kos Jordan Alan Stock
Marissa Elaine Cline Schalyn Elizabeth Lee John Andrew Stultz
Grace Eileen Conway Drake Kenneth Mann Paytin Renee Swartzentruber
Blake Michael Creed Ben Edward Mattes Jaxsen Ray Timmerman
Shawn Michael Dodds Kaden William Meader Owen Michael Trimpe
Mariyah Maelee Dusenbery Collin William Miller Nathan Edward Wallington
Kenadi Nicole Fay Jerred Frank Miller Aidan James West
Noah Andrew Ford Leslie Freda Miller Kyle Lynn Yoder
Peyton Elena Freeman Kina Marie Miller Mose Christian Yoder
Irman Ganibegovic Ann Pearl Morrison Molly Claire Yoder
Mia Renee Garvey Shian Kathryn Muller Kelyn Dale Yoder
Dade Thaddeus Gehling Kyan James Nash Braydon Cole Younge
Micaela Margaret Ghumm Kenneth Edward Noble Jackson Lyle Zahradnek
Maya Olivia Nonnemann
MPCSD Virtual Academy Seniors Class of 2022-2023
Colin Conway McClellen Hannah Jo Tandy
MP-HSAP Seniors Class of 2022-2023
Ava Leone Hatch Jacqueline R. Hentrich Emma Ruth Johnson
Josephine Scherer Martin Nolan Dean Miller Isaac Jacob Myers
Avery Michael Schartz Johanna Schwartz Emily Ann Righter
Madison Rose Stai Illa Ann Stevenson
Gabrielle Frederick seconded the consent items. Motion carried 7-0.
Student Learning
District Student Wellness Curriculum Presentation
Kristan Hunter, District Curriculum Leader, along with teachers/counselor Aaron Coghlan, High School Physical Education and Health Teacher, and Kelly Tyler, West Elementary Counselor, presented the process to find new curriculum resources for the Physical Education, Health, and Guidance to the School Board. The process of researching the curriculum was discussed to integrate the curriculum K-12 to the standards. Coghlan discussed their PLC process and the use of heart rate monitors that are proposed. There was also a new set of Health Texts for High School and Middle School The desired outcomes for the chosen curriculum were discussed. The estimated cost of the new Physical Education Resources is more on the equipment needed for monitoring equipment that can be purchased from PPEL/SAVE in the amount of $10,680.20—as this is under the Superintendent spending limit, there is no action required by the Board. The Health Curriculum involves the approval of Board approved Curriculum materials over a 7-year period of $6, 299. Hunter and Tyler discussed the Guidance materials with a focus on social and emotional needs using CASEL competencies. The essential learnings in the CASEL competencies was of great interest as the curriculum was researched and chosen. Guidance materials require 7-year digital access to support K-4 Guidance Classes and 6-12 Guidance, Advisory and Seminar supports for $13,286.60. The Board asked questions for clarification.
Marianne Schlabach moved to approve the new Health Curriculum over a 7-year period in the amount of $6,299, as presented. Mary Allred seconded the motion. Motion carried 7-0.
Gabrielle Frederick moved to approve the new Guidance Curriculum for all grades over a 7-year period in the amount of $13,286.60, as presented. Denise Chittick seconded the motion. Motion carried 7-0.
Hawk Highlight – This agenda item was tabled to 6:40 p.m. Michelle Bessman and her Fifth-Grade students presented a fund-raising opportunity with Paws ‘n More by selling Candy grams as part of their Junior Achievement project. In their slide presentation they showed their order form and process for fundraising with a timeline. The group provided a Fundraising Form for the Board to consider.
Jed Seward moved to approve the Paws ‘n More fundraising project as a part of the Junior Achievements class project. Jake Snider seconded the motion. Motion carried 7-0.
Second Reading of Board Policy 711.7 School Bus Safety Instruction
Board President Pickard noted that Board Policy 711.7 School Bus Safety Instruction passed on first reading at the April 24, 2023, Board Meeting. He asked if there were any questions related to the proposed changes in the Policy. The first paragraph notes that safety drills need to be conducted at least once per year. The new regulations are at least two times in a year.
Jed Seward moved to approve the amendment of Board Policy 711.7 School Bus Safety Instruction on Second Reading to change from at least once per year to two times per year. Mary Allred seconded the motion. Motion carried 7-0.
Finance
Sale of Buses
Superintendent Stone and Business Official Swartzentruber discussed the recommendation to sell one to two school buses to English Valleys Community School District. These were the buses that would have been traded at a value of $3,500 each for the purchase of the two new buses anticipated to be delivered in the Fall of 2023. The District contacted Hoglund Bus Company to check on their openness for the District to sell the buses to English Valleys and received their approval. English Valleys offered to buy the buses at the value of trade in. The District Countered with $4,500 for one bus and $8,000 for a both buses. The intent is to both be a good neighbor and to recognize the condition of the buses as not pristine. The Board asked questions for clarification and understanding.
Denise Chittick moved to approve the sale of 1 or 2 buses to English Valleys Community School District for $4,500 for one bus or $8,000 for both buses as recommended and the additional purchase payment to Hoglund Bus Company for each bus. Mary Allred seconded the motion. Motion carried 7-0.
Summer Projects 2023
Superintendent Stone directed the Boards attention to the Summer Projects list. He has worked with the Lead Custodians in each building to reach a total value of projects at $192,500. The original goal for summer projects was set at $150,000. However, there are two projects at HSAP that require immediate attention, totaling about $47,000, and as a result, were added to the list. All of these items are planned to be spent out of PPEL Funds. The following items exceed the Superintendent spending authority and as such need to be approved by the Board in order to proceed. These are:
Gabrielle Frederick moved to approve the Summer 2023 Projects list as presented including the 3 items in excess of $20,000. Mary Allred seconded the motion. Motion carried 7-0.
Student Feeds for 2023-2024
Superintendent Stone shared the Student Fee Schedule for 2023-2024. The proposed fee schedule recommends continuing the Book Rental Fees for 2023-2024 at $50 per student from Four-Year-Old Preschool to Grade 12 as was reinstated in 2022-2023. These fees bring in about $70,000. As the Nutrition Fund continues in a strong position with a positive fund balance, the District is not required to raise student meal prices for 2023-2024, and as such is not recommending a change. However, an increase of $0.05 per carton of milk is recommended. There has not been an increase in extra milk since 2013-2014, when the prices as $0.42 per carton. The State of Iowa has mandated a $0.70 increase for Adult Lunches for next year from $4.15 per lunch to $4.85 per lunch. As a result, there is also a proposed increase of $0.50 for Adult Breakfasts. There has been no increase since 2019-2020 School Year due to the Federal Program for all student free lunch through the 2021-2022 School Year. The Federal Program is ended in 2021-2022. Other increases recommended are for Band and Choir Uniform Cleaning Fees, which are based upon cleaning costs. The new fee for Band Uniform Cleaning is $21.00, increased from $17.00. The new fee for Choir Uniform Cleaning is $17.00, increased from $11.00.
Mary Allred moved to approve the 2023-2024 Student Fees schedule as presented. Marianne Schlabach seconded the motion. Motion carried 7-0.
Annual Superintendent Evaluation – Closed Session
Jed Seward moved to continue to closed session to evaluate the professional competency of an individual whose hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual request a closed session as provided by 21.5(1)(i), Code of Iowa. Seconded by Marianne Schlabach.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
The Board entered closed session at 7:12 p.m.
The Board returned to open session at 10:11 p.m.
Board Development and Inservice Activities
Nothing was added at this time.
Announcements and Suggestions for Next Agenda
There is only one Board Meeting in May as the Graduation Activities on May 28th are a Board attendance commitment.
The next regular Board meeting will be on Monday, June 12, 2023 at 6:15 p.m. at the Central Office Community Room. Agenda items to include: K-5 Math Curriculum Review, Superintendent Stone’s compensation package, Review the Joint Statement Policy in Board Policy 302.5,
Board Highlights
Adjournment
The meeting adjourned at 10:15p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
April 24, 2023– 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.
Board members absent: None.
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.
Gabrielle Frederick moved to adopt the agenda as presented. Seconded by Mary Allred. Motion carried 7-0.
Public Forum
A group of parents were present to express their concerns about the hire of the new varsity football coach. Numerous concerns were stated about the process: the hiring of the coach was too quick and not done properly—not enough transparency, ask for the community to be more involved, concern for one coach to be head of two varsity sports back to back. Other suggestions were made about the process and the long term goals of District athletics.
Hawk Highlight
Superintendent Stone introduced the retiring staff that were present for this recognition. A total of 7 staff will be retiring at the end of the School Year. Those not in attendance were Wendy Allen, Joyce Billups, and Nora Kehoe. Those in attendance were Jill Nisly, Lois Dehogues, Diane Miller, and Melody Black. Colleagues and friends in attendance shared memories and appreciation for the service of the four retirees. Each retiree was presented with a plaque in recognition of their service to the District. The Board also expressed their deep appreciation for the commitment to their students and the impact made on so many young people over the years. There are 88 years of experience encapsulated in the 4 professionals who were honored this evening. The Board expressed their profound appreciation for their service and the many children’s lives they impacted.
Work Session
Administration Reports and Board Dialogue
The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.
Review of Board Policy 213 Public Participation in Board Meetings
Board Members requested that the Board Policy be reviewed to clarify process and procedure. The Board talked about the public’s participation in the Public Forum versus/and the agenda items within the Work Session and Business meeting. A back and forth conversation between the Board and the Public is normally not part of the goal of the policy. Additionally, it is also noted that a back and forth between persons in the public during the public forum is not acceptable, nor is the mention of specific people. This includes the President of the Board monitoring statements made for respectfulness and not to attack others or disparage other individuals who may also comment during the meeting. Agenda items later in the meeting could be judiciously monitored with the recognition that it can become quite subjective. According to Iowa Code the agenda needs to be public at least 24 hours before the meeting. Pickard encouraged the Board to review Policy 213. Frederick asked that the Policy be studied by the Board and reviewed at the first June Board meeting in the Work Session.
Business Meeting
Consent Items
Allred raised the question of choosing the right path for a coach to be head coach of two varsity sports back to back. She asked for the Varsity Football Coach position to be moved from the Consent Agenda Items.
Gabrielle Frederick moved to approve the following consent items less the Varsity Head Football Coach. Stone noted also the resignation of Tyler Hotz as Assistant Principal and Activities Direction and the transfer of Nathan Carlson to the 7-12 Activities Director to be housed out of the High School. This eliminates one Administrative position. The transfer is reported and is not included for approval as no action is required.
Minutes of Previous Meetings
The minutes of April 10, 2023 and April 18, 2023;
Finance Report
None presented at this time;
Payment of Bills
The bills as listed for April 24, 2023 and prepaid bills;
Open Enrollment Requests
Amanda Asby requests Jackson Asby (Kindergarten), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year;
Cherisa Martin requests Caleb Martin (Kindergarten) and Miranda Martin (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2022-23 School Year;
Personnel Items
Contract issued to Mercedes Specht, 4th Grade Teacher, $40,310 per annum;
Contract issued to Marissa Tunning, 8th Grade Science Teacher, $45,523 per annum;
Work Agreement issued to Billy Matiyabo, Jr., Second Shift Custodian, $15.88 per hour;
Resignation of Ron Swartzendruber, Middle School Boys Track, $2,713 per season; effective May 30, 2023;
Resignation of Dylan Walther, High School Girls Wrestling Assistant Coach, $3,877 per season; effective April 19, 2023;
Resignation of Traci Waterhouse, West Elementary School Nurse, $39,175 per annum, effective end of the 2022-2023 School Year;
Resignation of Chad Surom, High School Business Teacher, $70,708 per annum, effective end of the 2022-2023 School Year;
Resignation of Kristene Evans, Middle School Special Education Teacher, $51,383 per annum, effective end of the 2022-2023 School Year;
Resignation of Lauren DiGiorgio, Middle School Band Teacher, $47,244 per annum, effective end of the 2022-2023 School Year;
Resignation of Billy Matiyabo, Bus Driver, $25.92 per hour, effective April 20, 2023;
Resignation of Roy Beachy, Bus Driver, $24.42 per hour, effective end of the 2022-2023 School Year;
Fundraising Requests
Home School Assistance Program, Roots and Shoots, requests approval to raise funds through annual Spring Flower and Plant Sale for sustainability of the program through the purchase of equipment, supplies and improvements to Home School school grounds, outdoor games, and learning/growing opportunities for students and families;
Denise Chittick seconded the consent items. Motion carried 7-0.
Head Varsity Football Coach
Superintendent Stone and High School Principal Banks made some general comments about the process and the interview committee. The interview committee provided pros and cons but did not vote as the practice of the community committee is not to vote. The administration took the input and then made the recommendation to hire. Included in that consideration is that one person would be the Head Varsity Coach for two back to back sports seasons. The Board discussed the process and the various positions that the school needs to hire—teachers, coaches, other positions—as all are important. The item for approval in front of the Board is the contract issued to Daren Lambert, High School Head Football Coach, $4,376 per annum;
Mary Allred moved to hire the Varsity Football Coach as presented. Jake Snider seconded the motion. Motion carried 7-0.
Student Learning
First Reading of Board Policy 711.7 School Bus Safety Instruction
Superintendent Stone introduced the need to update Board Policy 711.7, School Bus Safety Instruction. The first paragraph notes that safety drills need to be conducted at least once per year. The new regulations are at least two times in a year. It is recommended that we begin the update process with a passage of the revision on First Reading.
Marianne Schlabach moved to approve the amendment of Board Policy 711.7 School Bus Safety Instruction on First Reading to change from at least once per year to two times per year. Mary Allred seconded the motion. Motion carried 7-0.
Future Problem Solvers Out of State Travel to Nationals
Superintendent Stone noted that 3 students have qualified for the international completion to be held from June 7-11, 2023 in Amherst Massachusetts at the University of Massachusetts. Board approval is required to travel out of state. Denise Busch, the Talented and Gifted Program Teacher, will accompany the students. The Board asked questions for understanding.
Jed Seward moved to approve the participants, not to exceed 4 students, in the International Future Problem Solvers Competition out of state travel to Amherst Massachusetts on June 7 to 11, 2023. Jake Snider seconded the motion. Motion carried 7-0.
Finance
Home School Assistant Program (HSAP) Compensation for 2023-2024
Superintendent Stone, School Business Official Swartzentruber and HSAP Administrator, Rachel Kerns shared the HSAP 2023-2024 Compensation Proposal. The total increase from 2022-2023 is 2.8%, or $20,959. While this is less than the 3.2% total package, it takes into consideration that the part-time teachers receive a similar wage raise to other staff in the District. Included in the proposal is a new Half-Time Teacher at $25,900. Due to the turnover in staff and change in hours for some existing teachers, the change is less than the new half time teacher.
Jed Seward moved to approve the Home School Assistance Program 2023-2024 wages and packages as presented. Gabrielle Frederick seconded the motion. Motion carried 7-0.
Middle School Roof Replacement Projects
Superintendent Stone drew the Board’s attention to two proposals for roof repairs at the Middle School. Both proposals are made by DR and C, Inc. who has been working on the District’s roof for a number of years, this includes inspections for deficiencies. The first proposal is to replace the roof over the Middle School Choir room with a proposed amount of $22,453.00 and an Option 1 for $3,970.00 to increase the R value of the roof. The second proposal is to replace the roof over the Middle School Choir practice room, office and hallway with a proposed amount of $19,317.00 and an Option 1 for $1,780 to increase the R value of the Roof. As both proposals exceed $20,000, an approval by the Board to accept the proposals is required. The Board asked questions for understanding.
Gabrielle Frederick moved to approve the DR and C, Inc. proposals, the first to replace the Middle School Roof over the Choir room with a proposed amount of $22,453.00 and an Option 1 for $3,970.00 for a total project cost of $26,423.00 and second proposal to replace the Middle School Roof over the Choir practice room, office and hallway with a proposed amount of $19,317.00 and an Option 1 for $1,780 for a total project cost of $21,097.00. Jed Seward seconded the motion. Motion carried 7-0.
Possible Property Leases for Cell Towers on District Properties
Superintendent Stone, and School Business Official Swartzentruber updated the Board on initial discussions with Arcadia Towers about the possibility of locating 5G telephone towers on School District Property. 5G towers have a range of about 1.5 miles. Stone and Swartzentruber explored this inquiry that came on March 15th via email where the initial estimate of revenue was $2.7 million revenue dollars over a 30-year term. A conference call was initiated on March 29th between Stone, Swartzentruber and an Arcadia Towers representative. After the meeting, Arcadia sent a draft of the Master Marketing Agreement which if signed would provide them with authority to locate tower property options and begin to shop to Carrier companies. The marketing timeframe could be as much as 5 years from signing with five additional 1-year options to extend the marketing term for a total of $500 to the District. Additionally, upon Arcadia finding a Carrier company an initial five-year lease of each property would commence with 9 five-year lease extensions for a total of 50 years possible total lease term. During the term of the leases the District would be eligible to receive 25% of the monthly rent Arcadia would collect from the Carrier leases. Any towers erected would also be usable by the District and First Responders for communications.
There are a number of reasons the District might consider this proposal. The tightness of the properties within the towns of Wellman and Kalona is one concern. However, the length of the terms of the agreements is of greater concern for Stone and Swartzentruber. The Board discussed the situation and issues giving consideration to the items noted in the minutes, above.
Mary Allred moved not proceed with the Cell Tower Property Leases. Jake Snider seconded the motion. Motion carried 7-0.
As a result of the motion, no further action will be taken with Arcadia Towers.
Board Development and Inservice Activities
The May 8th meeting will include a closed session at the end of the meeting to evaluate Superintendent Stone. The evaluations by all Board Members are due to Board Secretary Swartzentruber on April 28, 2023 at 4 p.m. Swartzentruber will compile copies for all Board members and Superintendent Stone to review at the close session.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, May 8, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Evaluation of Superintendent Stone in closed session at the end of the meeting; Discussion of Summer Projects; Potential review and approval of the 2023-2024 School Fees.
Board Highlights
Adjournment
The meeting adjourned at 8:45 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
April 18, 2023 – 7:00 p.m.
President Jeremy Pickard called the meeting to order.
Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Jed Seward, Jake Snider.
Board members absent: Marianne Schlabach.
Staff Present: Superintendent Brian Stone, High School Principal Chuck Banks, School Business Official/Board Secretary Jeff Swartzentruber,
Gabrielle Frederick moved to adopt the agenda as presented. Seconded by Mary Allred. Motion carried 6-0.
Closed Session
The Board will enter Closed Session as authorized by Iowa Code Section 21.5(1)(a) and 21.5(1) (e) to review and discuss records which are required or authorized by state or federal law to be kept confidential and to conduct a hearing to determine whether to suspend or expel a student—Student A.
Gabrielle Frederick moved to enter Closed Session by reading the above closed session language. Denise Chittick seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - yes
Marianne Schlabach - absent Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
The Board returned to open session at 7:01 p.m.
Action to Expel Student
Gabrielle Frederick moved to expel Student A as recommended by the Administration, signed by the Superintendent, High School Principal, and the School Board President. Mary Allred seconded the motion. Motion carried 6-0.
Adjournment
The meeting adjourned at 7:23 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
April 10 , 2023 – 6:15 p.m.
Vice President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard (arrived at 7:05 p.m.), Marianne Schlabach, Jed Seward, Jake Snider.
Board members absent: Marianne Schlabach, Jeremy Pickard (arrived at 7:05 p.m.)
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Amy Shalla, and Frank Slabaugh.
Mary Allred moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 5-0.
Public Forum
A parent with students in the District talked about some issues for one of their students related to an incident riding the bus. There are concerns about how the situation is handled.
Another parent addressed the Board about a February bus driving incident with their student. Their student’s teacher was pulled to go drive a school bus and left the student. She asked the Board and administrators some questions related to the incident.
Hawk Highlight – Georgia Relief Trip
Amy Shalla Special Education Administrator and a student who participated in the trip provided a report of the trip to Georgia during the week of March 20th to volunteer their efforts at rebuilding after the 2023 hurricane—and the tornados that the storm spawned. A student provided an update about the 15 students who went on the trip in two vans along with staff. They discussed the projects, skills learned, and impact on the people helped and on the Mid-Prairie participants. The group spent the entire week at a golf course that had significant clean up needs due insurance issues. The group spent the entire week helping to clear the golf course of debris. The group also took some time to enjoy some down time. The group relationships deepened during the week. The Board asked questions about the work completed and the relationships built.
BUSINESS MEETING
Consent Items
Denise Chittick moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of March 27, 2023;
Finance Report
The Finance Report for March 2023;
Payment of Bills
The bills as listed for April 10, 2023; Prepaid Bills;
Open Enrollment Requests
Brooke Wilson requests Brittney Wilson (Grade 6), attend Mid-Prairie from Columbus Junction Community School District for the 2023-24 School Year;
Chelsea Bell requests Jaiden Lara (Grade 8) and Jaxxon Ball (Grade 1), attend Mid-Prairie from Washington Community School District for the 2023-24 School Year;
Rachael May requests Jace May (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;
Sarah Wilde requests Esther Wilde (Grade 7) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;
Personnel Items
Contract issued to Matt Freel, MS Assistant Soccer Coach, $1,674 per annum;
Contract issued to Kevin Cortum, MS Assistant 8th Grade Boys Track Coach, $1,612 per season;
Contract issued to Frank Slabaugh, MS 0.5 FTE Academic Interventionist, $31,796 per annum;
Contract issued to Taylor Weber, MS 0.5 FTE Academic Interventionist, $27,105 per annum;
Contract issued to Marisa Bieschke, 2nd Grade Teacher, $40,310 per annum;
Contract issued to Madigan Young, MS Art Teacher, $45,523 per annum;
Resignation of Tyler Hotz, HS Assistant Principal and Activities Director, $96,410 per annum; effective end of 2022-2023 School Year;
Resignation of Jill Nisly, HS Paraprofessional, $16.50 per hour, effective end of 2022-2023 School Year;
Resignation of Angie Boyse, HS Junior Varsity Girls Basketball, $3,013 per season, effective March 30, 2023;
Resignation of Gretchen Steffen, HS Head Dance Coach, $2,808.15 per season, effective April 8, 2023;
Resignation of Ashley Streb, HS Assistant Dance Coach, $1,487.76 per season, effective April 8, 2023;
Resignation of Paige Peiffer, MS Volleyball Coach, $2,256 per annum, effective April 8, 2023;
Volunteer Coach
Terra Huber, MS Girls Assistant Track Coach
Fundraising Requests – None were presented
OPN Master Planning and Design Services
Contract for Services with OPN for $38,800 to follow up OPN selection as Architectural Firm for the Facilities Plan work.
Mary Allred seconded the consent items. Motion carried 5-0.
Finance
6:30PM Public Hearing – 2023-2024 Certified Budget
Board Vice-President Frederick opened the Public Hearing on the Certified Budget for Fiscal Year 2023-2024. No one spoke. Vice-President Frederick closed the Public Hearing at 6:33p.m.
Approve the 2023-2024 Certified Budget
Board Vice-President Frederick asked if there were any questions or further discussion.
Mary Allred moved to approve 2023-2024 Certified Budget as presented. Jed Seward seconded the motion. Motion carried 5-0.
6:40PM Public Hearing – Amend the 2022-2023 Amended Budget
Board Vice-President Frederick opened the Public Hearing on the Amendment to the Certified Budget for Fiscal Year 2022-2023. No one spoke. Vice-President Frederick closed the Public Hearing at 6:41p.m.
Approve the 2022-2023 Certified Budget Amendment
Board Vice-President Frederick asked if there were any questions or further discussion.
Mary Allred moved to approve the 2022-2023 Certified Budget Amendment as presented. Denise Chittick seconded the motion. Motion carried 5-0.
28E Agreements for the 2023-2024 School Year
Superintendent Stone directed the Board to the Board Document Site where the 28E Agreements for the 2023-2024 School Year. We are working to again and continue to share 6 positions with two districts. This amounts to 18 Operational Sharing student FTEs for $137,430 of additional General Fund Revenue with 21 FTEs being the maximum in any given year. Two positions are sought for sharing at Lone Tree Schools: Special Education Director (2) and Transportation Director (4). Four positions are sought for sharing at Clear Creek Amana Schools: Buildings and Grounds (4), Human Resources (4), Curriculum Director (2), and Social Worker (2). If the Board asks the Superintendent to pursue renewal, the President will sign the six agreements and then the signed agreements will go to the two districts.
Jed Seward moved to approve the 28E Agreements—2 to Lone Tree CSD and 4 to Clear Creek Amana CSD for the 2023-2024 School Year as presented. Mary Allred seconded the motion. Motion carried 5-0.
Salaries for Principals, Assistant Principals, Directors and Central Office Staff for the 2023-2024 School Year
Superintendent Stone recommends a 3.2% package increase for Principals, Assistant Principals, Directors and Central Office Staff for the 2023-2024 School Year. This is consistent with the 3.2% package approval for Teachers and Support Staff passed at a March 27, 2023, School Board Meeting. He shared the documents showing the individual changes. Two principals receive an experience increase of $2,000 in addition to the 3.2% as has been written into their contracts. HSAP Administrative Staff and Hourly Teaching Staff raises will be presented for review at the next Board Meeting. The Board asked questions about the packages and the step increases for two of the administrators.
Jed Seward moved to approve the District Administrators, and Directors wage and package increases of 3.2% for Fiscal Year 2023-2024 as presented. Denise Chittick seconded the motion. Motion carried 6-0.
Jake Snider moved to approve the Central Office Staff wage and package increases of 3.2% for Fiscal Year 2023-2024 as presented. Mary Allred seconded the motion. Motion carried 5-0.
WORK SESSION
Administrative Reports
The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.
The Board asked questions about the student clean up efforts last Thursday and Friday including the number of students and the properties on which the students worked. Also, there was discussion for projects that are upcoming.
Superintendent Stone shared about the Softball Lights project that it is moving along nicely. He also shared about the Wrestling Room project. We originally had $1 million set aside for this project. Upon review by OPN, the project is estimated to be at $1.8 million. There are not enough funds to complete the Wrestling Room in the current project. This will be brought to the Facilities Committee at Wednesday night’s meeting for consideration in the Facilities Plan.
Jeremy Pickard arrived at 7:05 p.m. at the end of this agenda item.
ISFIS 5-Year Projection Discussion with Larry Sigel
Larry Sigel, ISFIS Executive Partner, joined the Board via Zoom Link to discuss some of the key elements of the 5-Year Projections that the District works through each year. Superintendent Stone introduced the time by noting the need for SBO Swartzentruber and Stone to continuously review the financial outcomes for the District. The COVID funding ends at the end of FY2023 and the assumptions made on expenses, student growth, and revenue growth are key as the District looks out five years. Sigel demonstrated how minor assumption changes can impact the outcomes of Unspent Authorized Balances and General Fund Balance. Staff costs are 75-80% of total General Fund Costs. This means that the balance between numbers of staff and pay to staff are key markers to watch. The State Legislature funding increases continue at historic lows in a challenging public school climate. These make the awareness of trends much more crucial in the near term. The Board discussed the various elements of the trends.
Board Development and Inservice Activities
Superintendent evaluation is currently set for May 15th in closed session if/as requested by the Superintendent. Wednesday, May 24th at 7pm is suggested as a fall back. Also, May 8th as part of the regular meeting is also a possibility. Gabby will send an email to the Board to confirm.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, April 24, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Honor the teacher retirees; and discussion of the Telephone Towers agreement initially researched by Swartzentruber and Stone
Board Highlights
Adjournment
The meeting adjourned at 8:03 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
March 27, 2023 – 6:15 p.m.
Vice President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jed Seward, Jake Snider.
Board members absent: Jeremy Pickard.
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, and Amy Shalla.
Mary Allred moved to adopt the agenda as with an additional Finance Item on 2023-2024 student computer devices. Seconded by Jed Seward. Motion carried 6-0.
Public Forum
MPEA thanked the Board for their work and noted that there is a small token of appreciation for each person.
Hawk Highlight – Time was given to recognize two long-time custodians that are retiring during this school year. Mike TeBockhorst, Lead Custodian at East Elementary, retired on February 28th after 32 years of service. Gary Dawson, Lead Custodian at the Middle School, will retire on March 31st after 17 years of service. Colleagues and Board recalled memories and shared stories. The two men were presented with retirement plaques. The Board thanked the retirees for their service to the District and to the community.
WORK SESSION
The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility. Superintendent Stone noted some transfers of teachers, especially as it relates to TLC, and Steve Mayer is moving to Lead Custodian at the Middle School.
BUSINESS MEETING
Consent Items
Marianne Schlabach moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of February 27, 2023 and March 20, 2023;
Finance Report
The Finance Report for February 2023;
Payment of Bills
The bills as listed for March 27, 2023 and Prepaid Bills;
Open Enrollment Requests
Angela Herrin requests Hailey Herrin (Grade 8), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;
Christina Walker requests Megan Beasley (Grade 6), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year; Nathan Lavely requests Edward Lavely (Grade 3), attend Mid-Prairie from Iowa City Community School District for the 2023-24 School Year;
Katherine Roth requests Carli Roth (Grade 6), attend Mid-Prairie from WACO Community School District for the 2023-24 School Year;
Melanie King requests Clara Tse (Grade 11) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2023-24 School Year;
David and Christina Diller request Micaiah Diller (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2023-24 School Year;
Andrew Klewin requests Anderson Klewin (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2023-24 School Year;
Deborah Bogart requests Oliver Lee (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2023-24 School Year;
Thomas and Stacey Casey request Evangeline Casey (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;
Abigail Maher requests James Maher (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;
Aaron Stump requests Josephine Stump (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;
Laura Whitmore requests Jane Whitmore (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;
Natalie Witte requests Grace Witte (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;
Rachel Gray requests Hannah Gray (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa Valley Community School District for the 2023-24 School Year;
Heather Cotner requests Aurora Cotner (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2023-24 School Year;
Callie Whitlow requests Hensley Whitlow (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from West Branch Community School District for the 2023-24 School Year;
Ranee Brokaw requests Olive Brokaw (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2023-24 School Year;
Lynda Halteman requests Ryker Halteman (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Williamsburg Community School District for the 2023-24 School Year;
Lucinda Newswanger requests Lorene Newswanger (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from XX Community School District for the 2023-24 School Year;
Vanessa Clark requests Adalina Clark (Grade 4), Nathaniel Clark (Grade 8), and Cayden Day (Grade 11) attend Highland Community School District from Mid-Prairie for the remainder of the 2022-2023 School Year;
Jessica Kelso request Maren O’Leary (Kindergarten) attend Clear Creek Amana Community School District from Mid-Prairie for the 2023-2024 School Year;
Klrah Johnson requests Eliza Johnson (Kindergarten) attend Iowa City Community School District from Mid-Prairie for the 2023-2024 School Year;
Personnel Items
Work Agreement issued to Joe Weber, East Elementary Lead Custodian, $16.78 per hour;
Contract issued to Lexi Stanerson, Third Grade Teacher, $40,003 per annum;
Contract issued to MaKenzie Manz, Kindergarten Teacher, $40,003 per annum;
Contract issued to Mikaela Lunsford, Sixth Grade Science, $45,175 per annum;
Contract issued to Laura Colvin, Sixth Grade Social Studies, $47,934 per annum;
Resignation of Bailey Troyer, Eighth Grade Science, $42,761 per annum, effective End of 2022-2023 School Year;
Resignation of Sarah Roy, Fourth Grade Teacher, $40,003 per annum, effective End of 2022-2023 School Year;
Resignation of Pete Cavanagh, Varsity Head Football Coach, $6,552 per annum, effective March 9, 2023;
Resignation of Nicole Castillo, High School Paraprofessional, $14.70 per hour, effective April 4, 2023;
Resignation of Lois Dehogues, West Elementary Paraprofessional, $14.70 per hour, effective End of 2022-2023 School Year;
Resignation of Shelli Tobin-Stafford, Middle School Paraprofessional, $15.48 per hour, effective End of 2022-2023 School Year;
Volunteer Assistant Coaches Spring of 2023
Melissa Fleming, Middle School Track
Jamie Clark, Middle School Track
Fundraising Requests
Prom Committee requests approval to raise funds through the sale of Prom T-shirts to cover costs for prom supplies;
Boys Basketball Strength and Conditioning requests approval to raise funds through the apparel store for supplies, weight equipment and weight room equipment;
Boys Basketball requests approval to raise funds through a June 5th to 8th youth basketball camp fees and sponsorships to pay for volunteer coach positions, coaching apparel, uniforms, and entry fees;
Jed Seward seconded the consent items. Motion carried 6-0.
Student Learning
MS Academic Interventionists
Middle School Principal Rob Hruby shared a recommendation to create two half-time positions at the Middle School to focus on delivery of Tier 3 interventions for qualifying students in grades 5 through 8. The positions were previously funded as part of the TLC funds. As TLC has been restructured for the 2023-2024 School Year, the funding will come from General Fund. The Middle School has been designated as a targeted school through ESSA. These positions become an essential part of a healthy multi-tiered system of support. The two positions will be paid for out of General Fund. The Board asked questions for understanding and clarification.
Mary Allred moved to approve the creation of 2 half-time Academic Interventionist positions at Mid-Prairie Middle School. Marianne Schlabach seconded the motion. Motion carried 6-0.
Finance
Fiscal Year 2024 Certified Budget Presentation
Jeff Swartzentruber, School Business Official (SBO) presented the 2023-2024 Certified Budget Proposal and discussed the process for approving the Certified Budget prior to the normal April 15, 2023 due date—for this year it is May 1, 2023. The current anticipated levy rate for Fiscal Year 2024 is anticipated to be $13.22 per thousand as compared to $13.22 per thousand for the current Fiscal Year 2023. The legal documents to continue with the Advanced Debt Service Levy as has been done the last 5 years is in process and anticipated to be completed at this Board meeting. The Board expressed thanks for the presentation and breakdown of the numbers. Public Hearings for the Budget need to be set in the subsequent agenda items.
Set the Public Hearing for the 2023-2024 Certified Budget
Superintendent Stone and SBO Swartzentruber recommend a Public Hearing for the proposed 2023-2024 Budget be set for April 10, 2023 at 6:30pm in the Mid-Prairie Central Office Community Room. A Notice of Public Hearing that includes the Budget Summary for Fiscal 2023-2024 is set to be published in the News upon approval.
Marianne Schlabach moved to approve the Notice of Public Hearing on the 2023-2024 Proposed Budget for April 10, 2023 at 6:30pm in the Mid-Prairie Central Office Community Room. Denise Chittick seconded the motion. Motion carried 6-0.
Set the Public Hearing for the 2022-2023 Amended Budget
Superintendent Stone and SBO Swartzentruber highlighted the Public Hearing document for the amendment of the 2022-2023 School Year Budget. The area for amendment is the Total Other Expenditures category. When the original 2022-2023 Certified Budget was submitted, the expenditures for the SAVE Revenue Bonds were not yet known. An addition of $5,091,953 is proposed to this section bringing the total after amendment to $8,800,000. While it is believed that the amount will be less than that, a higher amount is requested in order to assure the function area is not exceeded while recognizing the revenue has been received in this fiscal year. The recommendation for a Public Hearing for the proposed 2022-2023 Budget Amendment be set for April 10, 2023 at 6:40pm in the Mid-Prairie Central Office Community Room. A Notice of Public Hearing that includes the Budget Amendment for Fiscal 2022-2023 is set to be published in the News upon approval.
Marianne Schlabach moved to approve the Notice of Public Hearing on the 2022-2023 Budget Amendment for April 10, 2023 at 6:40pm in the Mid-Prairie Central Office Community Room. Denise Chittick seconded the motion. Motion carried 6-0.
Redemption of General Obligation School Bonds, Series 2014 Resolution
SBO Swartzentruber shared the Resolution as prepared by Ahlers and Cooney for the advanced Debt Service Levy for the 2023-2024 School Year. This advanced levy will allow the District to pay an additional principal of $825,000 and to shorten the term of the bonds by an additional year, and four years in total since the District began to do the advanced Debt Service Levy in Fiscal Year 2019-2020. The total early redemption amount is $3,655,000
Marianne Schlabach moved to approve the Resolution for the Advanced Debt Service Levy to pay an additional principal amount of $825,000 in Fiscal Year 2023-2024. Jed Seward seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - absent
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
2023 2024 IBB Wage Negotiations Update
Superintendent Stone noted that the MPEA (teachers) and MPESSA (Hourly Staff) Associations approved the 2023 2024 School Year compensation package proposal of 3.2% at the end of the day on Friday, March 24, 2023. The summary document used with the IBB in the negotiations steps were shared with the Board to provide additional detail. This is the same total compensation package percentage as approved for the 2022 2023 School Year, although the portion allocated to the insurance benefit package was a larger percentage of the packet. The package is now recommended to the Board for approval. The Board asked questions for clarification.
Mary Allred moved to approve the proposed compensation package increase of 3.2% for Teachers and Hourly staff for the 2023 224 School Year as presented. Jed Seward seconded the motion. Motion carried 6-0.
2023 2024 Student Computers New Devices
Superintendent Stone noted that the 1:1 device program has a rotation of computer equipment that is purchased on an annual basis in order to keep the computer equipment fresh. Each year devices are purchased for the incoming 9th Grade class—iPads—at the High School and the incoming 5th Grade—Chromebook—at the Middle School. The students then use the devices assigned to them during their time in each building. The devices used by the Senior class and 8th graders are then recycled through a recycler although the devices in better shape may be retained as extras or for use within the elementary schools. Additionally, there are devices at both elementary schools—all iPads and cases—that need to be replaced. The new devices needed for the 2023-2024 School Year total $199,804.65 for High School $69,543.50, Middles School $39,312.15, West Elementary $53,154.00, and East Elementary $37,795.00.
Jed Seward moved to approve the purchase of replacement computer devices for the 4 schools for a total of $199,804.65 as presented. Denise Chittick seconded the motion. Motion carried 6-0.
Board Development and Inservice Activities
Superintendent Stone is making inquiries to Larry Sigel at ISFIS to meet with the Board about the District’s 5-year projections. Stone also noted the need to contact your legislators about Senate File 251 and the 5% limitation on administration. Of the 327 schools in Iowa the average is 10.2% spent on administration. Administration is defined very broadly to include District Administration, Principals, Counselors, Transportation, Custodial areas.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, April 10, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Public Hearings for the FY 2024 Certified Budget and the FY2023; and 28E Agreements with Clear Creek Amana and Lone Tree school districts.
Board Highlights
Adjournment
The meeting adjourned at 7:59 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
February 27, 2023– 6:15 p.m.
Vice President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jed Seward, and Jake Snider.
Board members absent: Jeremy Pickard.
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Greg Jergens, Rachel Kerns, and Frank Slabaugh.
Mary Allred moved to adopt the agenda as presented. Seconded by Jake Snider. Motion carried 6-0. Stone noted that the dates for parent teacher conferences need to be changed due to scheduling conflicts.
Public Forum
A resident of the District and grandfather to a student and graduates, addressed the group about a concern about the teaching of US History and Civics in the school system and the approach taken. He stressed the importance of “History being taught without biased, then the good, the bad, and ugly of our history will not be tainted.” He would like to see History and Civics taught as a graduation requirement, a whole year for each. He also discussed the need for our students to understand their rights as outlined in the Constitution.
A parent of a high school track athlete stated he is here to hear more about the track and noted he attended the last School Board meeting when Public Hearing for the Track specifications and bid. He asked about the process undertaken since the last Board meeting. This was explained partially at this time and then in more detail during the Bid agenda item for track.
Hawk Highlight – OPN Architects
Superintendent Stone introduced Carly Weber to provide an update on focus and activities that are being undertaken for the Facilities Plan. She discussed the Survey that is out and the various ways that it is accessible.
Work Session
Administration Reports and Board Dialogue
The Board asked questions and discussed the report forms shared by each Administrator about their areas of responsibility.
Business Meeting
Consent Items
Marianne Schlabach moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of February 13, 2023;
Finance Report
None presented at this time;
Payment of Bills
The bills as listed for February 27, 2023 and prepaid bills;
Open Enrollment Requests
Jacqueline Lucas requests Trennen Lucas (Grade 5) Jordan Zahs (Grade 1) and Weston Zahs (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2023-24 School Year;
Personnel Items
Contract issued to Stacy Cavey, Middle School Girls Track Coach, $2,263 per annum;
Contract Issued to Aaron Fleming, Middle School Head Girls Track Coach, $3,276 per season;
Contract Issued to Cindy Duwa, Bus Driver, $25.92 per hour;
Contract issued to Brody Miller, High School Assistant Baseball Coach, $2,901 per season;
Contract issued to Byron Yoder, High School Assistant Boys Soccer Coach, $2,790 per season;
Contract issued to Maria Schlabaugh, East Elementary Counselor, $45,175 per annum;
Contract issued Kaylyn LeGrand, 5th Grade Teacher, $40,003 per annum;
Contract issued to Lindsey Sivetts, 5th grade Teacher, $50,693 per annum;
Volunteer Assistant Coaches Spring of 2023
Pat Cady, Boys Soccer
Sofia Adams, Boys Soccer
Gary Curtis, Girls Track
Max Mongrello, Golf
Dominic McCain, Golf
Resignation of Diane Miller, 3rd Grade Teacher, $55,043 per annum, effective end of the 2022-2023 School Year;
Resignation of Gary Dawson, Middle School Lead Custodian, $18.65 per hour, effective March 31, 2023;
Fundraising Requests – None presented at this time;
Mary Allred seconded the consent items. Motion carried 6-0.
Student Learning
Virtual Academy Contract with Total Package Hockey for the 2023 2024 School Year
Superintendent Stone and Virtual Academy Principal Frank Slabaugh presented the contract with a recommendation of approval. Total Package Hockey Academy (TPH) is a club hockey organization with 16 different sites in the United States and Canada. TPH recruits students to their program to compete in hockey practices and games in a mostly total submersion approach that includes academics as part of the program. If the contract goes forward TPH works with parents and their students to enroll in the TPH program, which can include boarding students, and does include open enrolling these Iowa resident students into the Mid-Prairie Virtual Academy (MPVA). It is estimated that this could bring in as many as 20 to 30 students in the first year—doing turf sports in the first year—to the Virtual Academy. TPH operates their program in multiple states. MPVA was recommended to TPH by MPVA’s educational service provider, Edmentum. The Board asked questions for understanding and clarification.
Jed Seward moved to approve contract between MPVA and TPH for the 2023-2024 School Year as presented. Denise Chittick seconded the motion. Motion carried 6-0.
Finance
Accept Bids for Middle School and East Elementary Additions and Renovations Project
Superintendent Stone introduced Tad Morrow of Carl A. Nelson and Company and Abby Tornow of Shive-Hattery Architects to discuss the bid opening for the Middle School and East Elementary Additions and Renovations Project paid for with Revenue Bonds. There are 9 Bid Packages for the Project. 8 of the Packages received bids. There was a bid irregularity on Bid Package 7 to which Morrow addressed with the bidder to correct. He also noted that there were no bids on Package 3, the Masonry package. Masonry will go out for rebid on March 1st with the bid opening to take place on March 14th. He asked for any questions. The Board asked questions about the various bid packages and add-ons. The masonry estimated amount is $1.2million. HVAC package had one bid and was higher than hoped. He also discussed the process to get started by April 10th. Frederick noted the Alternate 1 to pave the fire access road. The Board discussed the pros and cons of Alternate 1.
Denise Chittick moved to approve the 8 bid packages and projects for the Middle School and East Elementary Additions and Renovations Project as presented without Alternate 1 in the amount of $6,416,474 construction costs. Mary Allred seconded the motion. Motion carried 6-0.
Schedule a Special Board Meeting to Review and Potential Acceptance of the Masonry Bid
Superintendent Stone and CANCO’s Morrow stated the need to put a rebid out to the masonry contractors. The rebid invitations will be sent after tonight’s School Board Meeting. The Bid Opening meeting is scheduled for Tuesday, March 14, 2023. Once the Bids are opened, there is a need for the Board to hold a Special Meeting to approve the masonry bid. It is suggested that the meeting be March 20th or March 21st at 6:00pm with a quorum needing to agree to be present. The Board directed Stone to set the meeting up for Monday, March 2oth at 6:00p.m. at the Central Office Community Room.
Accept Bids for High School Track Reconstruction Project
Superintendent Stone again asked Tad Morrow of Carl A. Nelson and Company to discuss the High School Track bids, also paid for with Revenue Bonds. In August of 2021, there was discussion of building of an 8-lane track and at that time it was conceptual. During that process it was determined that a 6 land track was a better option due to costs and earthwork requirements. Additional time and effort would be needed to get the project in a position to bid if moved to an eight lane track with hopes for completion in 2023 becoming unrealistic. It was noted that the current bid scope of the project is for the reconstruction of the current 6 lane track. The Board discussed the impact and ramifications from a scope and cost perspective. The project would be started immediately after Graduation Day.
Marianne Schlabach moved to approve the 2 bid packages and project for the High School Track Project in the amount of $471,497.80 of construction costs. Mary Allred seconded the motion. Motion carried 6-0.
Post the acceptance of Bid, Morrow noted the Long Jump reconstruction and the scope of those elements and a logo on the high jump pad. He also noted that he has discussed this with Midwest Track. He noted that these items could be taken out of contingency should there be any.
Board Policy 405.2 to Determine the 2023-2024 New Teacher Sign-on Bonus Amount and Stipulations
Superintendent Stone noted that the Board is consulted each year to determine if a sign-on bonus is warranted, the amount of such award, and the stipulations used to determine eligibility. For Fiscal Year 2022-2023, the sign-on amount was set at $5,000 and was to be paid to all new teacher hires. Stone recommends that the amount for 2023-2024 would not increase the amount for all new teacher hires. The District continues to find the applicant pool for new teachers is quite low and all teacher roles are hard to fill.
Mary Allred moved to approve a $5,000 sign-on bonus to be paid to all new teacher hires for the 2023-2024 school year in accordance with Board Policy 405.2. Denise Chittick seconded the motion. Motion carried 5-0. Jake Snider abstained from the vote.
WCRF Application Resolution
Superintendent Stone recommends one grant request for the funding round that ends March 12, 2023. It is the “It’s All About That Bass” request of $40,863 with a total estimated project cost of $55,863. The project will replace the Sousaphones and Tubas for the Band. Additional items include new platforms with fasteners are in the grant request to replace current platform configurations.
Denise Chittick moved to approve Resolution 02272301 for the WCRF Grant Application as presented “It’s All About That Bass “Grant for $40,863 on a total estimated project cost of $55,863. Mary Allred seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - absent
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
Utility Easement Request
Superintendent Stone and School Business Official Swartzentruber introduced the agenda item. Interstate Power and Light (also known as Alliant Energy) has presented an easement request to create a 10-foot easement along the east property line for the property on the Southside of Highway 22 to the East of the High School. The easement will be used for crossing the property with electricity by boring underground. This was one of the two parcels of farm ground property purchased December of 2019. The Board asked questions for clarification and understanding.
Jake Snider moved to approve the permanent easement with Interstate Power and Light as presented in the document. Marianne Schlabach seconded the motion. Motion carried 6-0.
Purchase of 12 Passenger Van
Superintendent Stone and School Business Official Swartzentruber introduced the agenda item and directed the Board to the recommendation document prepared by Teresa Hartley, Transportation Director and Cory Evans, Nutrition Director. This van would be used to replace a current 8 passenger van that is proposed to be converted for use as a Nutrition transport van between the High School and West Elementary. It was found that 2019-2021 used 12 passenger van with 30,000 to 50,000 miles is selling at auction for around $40,000 to $45,000. A van has been located in Texas that meets the criteria. Due to the size of the purchase, Board approval is needed. The Board asked questions for clarification and understanding.
Denise Chittick moved to approve the purchase of an 11 or 12 used passenger van not to exceed $45,000. Jake Snider seconded the motion. Motion carried 6-0.
Board Development and Inservice Activities
Nothing added at this time.
Announcements and Suggestions for Next Agenda
There will be a special Board meeting on March 20, 2021, at 6 p.m. at the Central Office Community Room, as noted earlier within the minutes, to approve the Masonry Bids and the change in High School Parent Teacher Conferences.
Due to Spring Break being the week of March 13 to 17, 2023, the next regular Board meeting will be on Monday, March 27, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Set the 2023-2024 Certified Budget Public Hearing; Report on the Facility Committee planning process and status, Debt Service Pre-levy status,
Board Highlights
Adjournment
The meeting adjourned at 8:17 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
February 13, 2023 – 6:15 p.m.
Vice President Gabrielle Frederick called the meeting to order in because of the leave early/absence of President Jeremy Pickard.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jed Seward, Jake Snider.
Board members absent: Jeremy Pickard.
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.
Mary Allred moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 6-0.
Public Forum
The Mid-Prairie Golden Hawks Archery Club, an independent and non-school sponsored group that has operated for four years, various coaches spoke about the space needs and positive experiences of their club. Currently, they are set up at the West Chester School gym where 16 students can practice at a time. The season starts in October and the State meet is in March. For the current season there are 96 athletes and 12 coaches in the program. The coaches are required to participate with an archery unit in the schools for physical education. They have a goal of bringing a tournament to the District. The group wants the Board to be aware of their space needs for practice. Others, including students, also introduced themselves and discussed aspects of the program. The ability to participate on a team is one of the significant benefits as many of the participants are not out for other school sponsored teams.
Hawk Highlight – IHSSA State Large Group Speech Contest and All-State Nominations
Christie Meader, High School Speech Coach, and her four All State awarded students, talked about the IHSSA State Large Group Speech Contest and All-State Nominations. The students touched on the conference competition, district competition, and then the state competition. District competition is quite rigorous as a One rating makes the competitor eligible for State. Should a competitor receive two One Ratings, then they are eligible for an All-State Nomination. Only 5% of students receive an All-State Nomination. Mid-Prairie has four All State Awardees. The individual season is now starting. There 20 participants each for both Large Group and Individual seasons.
WORK SESSION
Administrative Reports in written form were provided to the Board for their review, consideration and questions. Superintendent Stone noted the reports are for the Board to review with verbal reports not necessarily needed each meeting. Questions are welcomed and encouraged.
Superintendent Stone reported on the OPN activities including the initial kick-off meeting for the Steering Committee on Thursday, February 9th. Work is being done on a community survey. Also, on Friday, February 10th, OPN representatives visited the buildings for an initial walk-through. The Board asked questions for clarification. A Community Facilities Committee will be convened soon after the community survey is completed.
BUSINESS MEETING
Consent Items
Mary Allred moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of January 23, 2023;
Finance Report
The Finance Report for January 2023;
Payment of Bills
The bills as listed for February 13, 2023, and Prepaid Bills;
Open Enrollment Requests
Tyler and Amanda Stutsman request Beau Stutsman (Prekindergarten), attend Mid-Prairie from Iowa City Community School District for the 2023-24 School Year;
Amelia Johnston requests Sullivan Johnston (Kindergarten), attend Mid-Prairie from Lone Tree Community School District for the 2023-24 School Year;
Eden O’Connor requests Eamon O’Connor (Kindergarten), attend Mid-Prairie from Williamsburg Community School District for the 2023-24 School Year;
Jessica Cary requests Kaylee Kindred (Grade 8) attend Keota Community School District from Mid-Prairie;
Ross White requests Rylea White (Grade 3) attend Keota Community School District from Mid-Prairie;
Personnel Items
Contract issued to Wyatt Cady, High School Boys Head Soccer Coach, $4,339 per season;
Contract issued to Melanie Steinhart, Middle School Softball Coach, $1,860 per annum;
Contract Issued to Kristan Hunter, TLC Curriculum Leader for 2023-2024; Existing Staff;
Contract Issued to Emily Zehr, TLC West Elementary Instructional Coach 2023-2024; Existing Staff;
Contract Issued to Sarah Ihde, TLC East Elementary Instructional Coach 2023-2024; Existing Staff;
Contract Issued to Erin Cavanagh, TLC High School Instructional Coach 2023-2024; Existing Staff;
Contract Issued to Kelsi TeBockhorst, TLC Middle School Instructional Coach 2023-2024; Existing Staff;
Resignation of Mike TeBockhorst, East Elementary Lead Custodian, $19.45 per hour, effective February 28, 2023;
Resignation of Melody Black, West Elementary Kindergarten Teacher, $65,774 per annum, effective end of 2022-2023 School Year;
Resignation of Emma Brenneman, 6th Grade Science Teacher, $49,314 per annum, effective end of 2022-2023 School Year;
Resignation of Joyce Billups, East Elementary Kindergarten Teacher, $55,043 per annum, effective end of 2022-2023 School Year;
Resignation of Chris Kern, 0.5 FTE High School Physical Education Teacher; $27,416 per annum, effective end of 2022-2023 School Year;
Resignation of Jamie Clark, Middle School Track Coach, $2,217 per season, effective January 27, 2023;
Fundraising Requests - None presented for approval;
Mary Allred seconded the consent items. Motion carried 6-0.
Student Learning
Proposed 2023-2024 School Calendar)
Superintendent Stone presented the recommended 2023-2024 School Calendar to the Board for their consideration. The Interest Based Committee has worked through the process of the calendar over the past few weeks. The Calendar contains 1,115 instructional hours, compared to the State minimum of 1,080 hours. Stone asked Board members Chittick and Seward to comment on the process and any observations they might have for the full Board. It was noted the Parent Teacher Conferences are on the same night. Also, the Wednesday before Thanksgiving is the additional day off rather than the Monday after Thanksgiving.
Marianne Schlabach moved to approve the 2023-2024 School Calendar as presented. Mary Allred seconded the motion. Motion carried 6-0.
Student Trip Out of State
Amy Shalla, Special Education Administrator, shared the Proposal from Matt Freel, Behavioral Interventionist. Freel requests permission to lead a small group of High School Students to Griffin, Georgia to assist with disaster recovery efforts. The group would consist of 15 students and supervisory adults traveling to Georgia during the week of March 20th, which is the week after Spring Break week. The trip is funded with Title IV funds, a grant from Fund for Academic Excellence, and private donations. The group will be partnering with UMCOR. Mid-Prairie has partnered with UMCOR from four years ago when Freel led a group to Tampa, Florida after hurricane Irma. The Board asked questions for clarification and understanding.
Jake Snider moved to approve the trip to Griffin, Georgia for students and staff to travel out of the state of Iowa in the Week of March 20, 2023. Denise Chittick seconded the motion. Motion carried 6-0.
Second Reading, School Board Policy 505.5, Graduation Requirement Policy
Vice President Frederick noted the Policy had passed the First Reading on January 24, 2023. No changes have been proposed from the First Reading. A request for any additional comments or discussion by the Board was made. Board member Snider expressed some reservation for the lack of foreign language. He also expressed concerns about the Math third credit class and Algebra II. Principal Banks responded to both concerns constructively. Foreign language will continue to be reviewed. Also, the State is moving toward requiring Algebra II for high school students. Board members discussed the flexibility and continued movement and improvement to the plan and policy currently on the table. Vice President asked for a motion to pass Board Policy 505.5 Graduation Requirements on Second Reading.
Marianne Schlabach made the motion to approve on Second Reading of Board Policy 505.5, Graduation Requirement Policy as presented. Denise Chittick seconded the motion. Motion carried 6-0.
Finance
Flexibility Account Spending Resolution
Superintendent Stone and Business Manager Swartzentruber noted that the Flexibility Transfer Account Resolution was passed at the January 23, 2023 Board Meeting. The resolution passed allowed for the transfer of $252,034.80 from Home School Assistance Program to the Flexibility Account. A resolution is also required to approve the spending and spending plan for the funds transferred to the Flexibility Account.
Marianne Schlabach moved to approve Resolution 021323 Directing Expenditures from the Flexibility Fund and read pertinent parts of the resolution. Jed Seward seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - absent
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
Certified Budget Hearing and Presentation Schedule Options
School Business Official Swartzentruber shared the scheduling handout for the Certified Budget for Fiscal Year 2023-2024. Due to the Board’s meeting schedule and to the ongoing actions with the State Legislature and Governor, there is some ambiguity as to how and when the 2023 2024 Certified Budget Information will be finalized. Based on those issues, the Certified Budget is due either April 17, 2023 or May 1, 2023. Public Hearing dates to be set and posted could be a bit complicated. There are three options. While we may aim for the first one, the budget presentation may be made on the night of the Public Hearing and be the same date for Board Action to approve. The Board asked questions for understanding and clarification.
Public Hearing at 7:00 P.M. for the Middle School and East Elementary School Additions and Renovations
Vice President Gabrielle Frederick opened the Hearing at 7:00 p.m. for public comment on the additions and renovations for the Middle School and the East Elementary School using the proceeds from Revenue Bonds. It is noted that bids on the projects will be opened on Wednesday, February 22, 2023 at 2 p.m. in the Central Office Community Room. No one spoke. Frederick closed the public hearing at 7:01 p.m.
Public Hearing at 7:10 P.M. for the High School Track Reconstruction
Vice President Gabrielle Frederick opened the Hearing at 7:10 p.m. for public comment on the reconstruction of the High School Track. It is noted that bids on the projects will be opened on Wednesday, February 22, 2023 at 2 p.m. in the Central Office Community Room. A group of parents and coaches were present for the Public Hearing. Concerns were expressed about the timing of the project—there were impressions that it would be done before this track season. Questions were asked about the current timeline. Frustrations for the timing were expressed by others in the group including injury history and also six-lane versus eight-lane sizing—where conference, Districts can be hosted, as well as economic benefit. Also, the shot and discuss throwing circles need attention. The Board acknowledged the concerns presented. The Board directed Superintendent Stone to have a conversation with Tad Morrow of Carl A. Nelson Company on the concept of the eight-lane track. The Board thanked the group for their input on this process. Frederick closed the public hearing at 8:00 p.m.
Board Development and Inservice Activities
Nothing added at this time.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, February 27, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Approval of the bids for the Middle School and East Elementary Additions and Renovations and High School Track Reconstruction Projects; and WCRF Grant Application Resolution for Fine Arts Boosters and possible Middle School Library project submittals.
Board Highlights
Adjournment
The meeting adjourned at 8:16 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
January 23, 2023– 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider (arrived at 6:19 p.m.).
Board members absent: Jake Snider (arrived at 6:19 p.m.).
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.
Marianne Schlabach moved to adopt the agenda as presented. Seconded by Gabrielle Frederick. Motion carried 6-0.
Public Forum
No one spoke.
Hawk Highlight – Caedyn Huston, Mid-Prairie 8th Grade Student
Caedyn Huston shared of his interest and involvement in Civil War history, and participation in Civil War Re-enactment exercises.
Jake Snider arrived during the above agenda item at 6:19 p.m.
Hawk Highlight 2 – Board Appreciation Month
Superintendent Stone made comments of thanks to the Board as January is Board Appreciation Month. The Administrative team handed out cards and cake for the Board. Each Board member also received a gift of thanks from the Administrative team. A cake was served to celebrate our Board.
Work Session
Administration Reports and Board Dialogue
The Board and Administrators discussed the new report format and the items shared by each Administrator about their areas of responsibility. Superintendent Stone introduced the new reports as a snapshot of what has happened in each building.
Business Meeting
Consent Items
Mary Allred moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of January 9, 2023; and January 18, 2023;
Finance Report
None presented at this time;
Payment of Bills
The bills as listed for January 23, 223, and prepaid bills;
Open Enrollment Requests
Michael & Kyle Jenn request Jase Jenn (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2023-24 School Year;
Stephanie Seylar requests Emmalyn Seylar (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2023-24 School Year;
Jenni Panosh requests Delainey Markt Grade 7, and Paisley Shuey (Grade 3) attend Mid-Prairie’s Home School Assistance Program from Cedar Rapids Community School District for the 2022-23 School Year;
Blade and Derek Gehrke request Charleston Gehrke (Grade 4) and Elijah Gehrke (Grade 5) attend Mid-Prairie’s Home School Assistance Program from College Community School District for the 2022-23 School Year;
Personnel Items
Work Agreement issued to Mike Ferguson, West Elementary Lead Custodian, $16.78 per hour;
Resignation of Shelby Cook, Middle School Paraprofessional, $14.70 per hour, effective 1/30/2023;
Resignation of Tina Hernandez-Zudell, Middle School 5th Grade Teacher, $70,708 per annum, effective the end of the 2022-2023 School Year;
Resignation of Michelle Bessman, Middle School 5th Grade Teacher, $70,708 per annum, effective the end of the 2022-2023 School Year;
Resignation of Wendy Caszatt-Allen, Middle School 5th Grade Teacher, $70,973 per annum, effective the end of the 2022-2023 School Year;
Resignation of Mikayla Ulin, Middle School Art Teacher, $41,382 per annum, effective the end of the 2022-2023 School Year;
Resignation of Nora Kehoe, East Elementary Counselor, $70,927 per annum, effective the end of the 2022-2023 School Year;
Resignation of Karalee Smith, K-12 ELL Teacher; $49,314 per annum, effective the end of the 2022-2023 School Year;
Fundraising Requests
The Dance Team requests approval to raise funds through the mailing of sponsorship letters from February 20th to March 10th to raise funds for uniforms, poms, choreography fees, accessories and team items;
The Dance Team requests approval to raise funds through the April 8 Dance Team day—camp and performance to raise funds for uniforms, poms, choreography fees, accessories and team items;
Marianne Schlabach seconded the consent items. Motion carried 7-0.
Finance
Set a Public Hearing for the Middle School and East Elementary School Additions and Renovations
Superintendent Stone and Tad Marrow of Carl A. Nelson Company noted that a public hearing needs to be set to for public comment on the plans and specifications for the Middle School and East Elementary School Additions and Renovations. The proposed date and time on the Public Hearing Document is February 13, 2023 at 7:00 p.m. in the Mid-Prairie Central Office Community Room.
Gabrielle Frederick moved to set the Public Hearing for the Middle School and East Elementary Additions and Renovations for February 13, 2023 at 7:00 p.m. in the Mid-Prairie Central Office Community Room. Denise Chittick seconded the motion. Motion carried 7-0.
Set a Public Hearing for the High School Track Reconstruction
Superintendent Stone and Tad Marrow of Carl A. Nelson Company noted that a public hearing needs to be set to for public comment on the plans and specifications for the High School Track Reconstruction. The proposed date and time on the Public Hearing Document is February 13, 2023 at 7:10 p.m. in the Mid-Prairie Central Office Community Room.
Mary Allred moved to set the Public Hearing for the High School Track Reconstruction. The proposed date and time on the Public Hearing Document is February 13, 2023 at 7:10 p.m. in the Mid-Prairie Central Office Community Room. Jake Snider seconded the motion. Motion carried 7-0.
After the setting of the Public Hearings, Tad Morrow from Carl A. Nelson and Company shared an updated Construction estimate based upon the Construction Drawings and Specifications to be used for the Bid Packages. There were very minor changes to costs. The Board asked questions of Tad Morrow and of representatives of Shive-Hattery who were also present for this portion of the meeting.
Incentive to Attract New Bus Drivers
Superintendent Stone and Business Manager Swartzentruber shared the recommendation to increase the Bus Driver referral and incentive from $500 to each party—after the driver drives three times--to $1,000 for the referral source—paid half at the first pay of the driver and the second half after the new driver has driven a minimum of 10 times with the referral source being an employee of the district or a community member. The new driver incentive amount is between $1,000 and $2.000 to the new bus driver—with the first half to be paid at the first pay period the driver drives; second half to be one calendar year after the first payment if the driver is still working for the District. The incentive is in place until the Superintendent and the Transportation Director determine the driver roster is adequate. The Board asked questions for clarification and understanding.
Gabrielle Frederick moved to approve the new incentive amounts and terms as recommended with the increased amounts and terms, above. Jake Snider seconded the motion. Motion carried 7-0.
Hiring a New Architect
Superintendent Stone noted that OPN is the recommended choice to be the new Architectural firm. He commented on the interview process and his appreciation for the effort of the Board in the interviews and evaluation of the finalist candidate.
Gabrielle Frederick moved to approve the selection Denise Chittick seconded the motion. Motion carried 7-0.
7:15 p.m. Public Hearing for the Flexibility Transfer of HSAP Funds
President Pickard opened the Public Hearing at 7:15 p.m. on the proposed transfer of $252,049.80 proposed transfer of funds from the Home School Assistance Fund Balance at June 30, 2022, to the Flexibility Account. No one from the public spoke (last year was $259,000). He closed the Public Hearing at 7:16 p.m.
Fund Transfer to Flexibility Account
President Pickard asked for a motion to approve the Flexibility Account Transfer Resolution.
Gabrielle Frederick moved to approve Resolution 012322 Flexibility Fund Transfer from the Home School Assistance Program Fund Balance to the Flexibility Account in the amount of $252,034.80 and read pertinent parts of the Resolution. Marianne Schlabach seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Student Learning
First Reading, School Board Policy 505.5, Graduation Requirement Policy
High School Principal Chuck Banks presented their recommendation of a change to Board Policy 505.5 Graduation requirements. The proposed changes remove the three graduation lanes and distinction between buildings attended. Additionally, there is a change from the two year requirement to a one year requirement for the type of diploma earned—High School, HSAP, Alternative Center. The change in credit expectations have been simplified for the different buildings. The expectations of students do not change as the rigor remains at a very high level. The Board asked questions for clarification and understanding on the requirements and elements of accreditation.
Jed Seward made the motion to approve on First Reading of Board Policy 505.5, Graduation Requirement Policy as presented. Denise Chittick seconded the motion. Motion carried 7-0.
Board Development and Inservice Activities
President Pickard noted the legislative discussions on vouchers. This will be on both floors this week.
Mary Allred asked about trades classes offered at the High School level.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, February 13, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Public Hearings for the Middle School and Elementary School Additions and Renovations, and High School Track Reconstruction; Second Reading of Board Policy 505.5; Update on Architectural Firm process and timeline; WCRF Grant Application Resolution for Fine Arts Boosters; 2023-2024 School Calendar; Flexibility Fund Spending Resolution; and A discussion on trades classes at the High School.
Board Highlights – No Highlights shared.
Adjournment
The meeting adjourned at 7:35 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
January 18, 2023 – 4:20 p.m.
Vice President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.
Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jed Seward (arrived at 4:25 p.m.), Jake Snider.
Board members absent: Jeremy Pickard and Jed Seward (arrived at 4:25 p.m.).
Staff Present: Superintendent Brian Stone, Business Manager/Board Secretary Jeff Swartzentruber, Rob Hruby, and Greg Jergens
Mary Allred moved to adopt the agenda as presented. Seconded by Marianne Schlabach. Motion carried 6-0.
Work Session
Administrator and Board Dialogue
Superintendent Stone invited Tad Morrow of Carl A Nelson and Company to make some opening remarks about the interviews of the finalist for the District’s Architectural firm.
Jed Seward arrived during this portion of the meeting.
CLOSED SESSION
Board Vice President Gabrielle Frederick noted that the Board will enter closed session to discuss and evaluate the initial Architectural Request for Qualifications. Vice President Frederick asked for a motion to enter closed session as provided in 21.5 i. To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.
Marianne Schlabach moved for the Board to enter into closed as provided in 21.5 i. To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Mary Allred seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - absent
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
The Board entered Closed Session at 4:27 p.m.
The Board exited Closed Session at 9:38 p.m.
Adjournment
The meeting adjourned at 9:40 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
January 9, 2023 – 6:15 p.m.
Vice President Gabrielle Frederick called the meeting to order in the absence of President Jeremy Pickard.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Marianne Schlabach, Jed Seward, Jake Snider.
Board members absent: Jeremy Pickard.
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.
Mary Allred moved to adopt the agenda as presented. Seconded by Jed Seward. Motion carried 6-0.
BUSINESS MEETING
Public Forum– 6:18p.m.
No one spoke.
Hawk Highlight – MP West Elementary 4th Grade Team
The 4th Grade Teachers from West Elementary came to discuss items they have been working on in their Professional Learning Community (PLC) and their focus on What I Need (WIN) group initiatives. There is constant review of test scores and evaluation of progress of students. Rotations take place very 4 to 6 weeks and results in a very fluid situation for the students. Now looking at how to add enrichment activities for students as they progress through their materials and educational goals. The students seem to appreciate and thrive in this environment and look forward to WIN and the individual focus time. There has been success in Reading that now has been expanded to Math. Superintendent Stone noted the process and progress using the data and implementing strategies for their students. West Elementary Principal, Robin Foster, expressed her appreciation for the team and how it has been built on trust of each other. The Board expressed appreciation for the work.
Consent Items
Marianne Schlabach moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of December 12, 2022;
Finance Report
The Finance Report for December 2022;
Payment of Bills
The bills as listed for January 9, 2023; Prepaid Bills;
Open Enrollment Requests
Jedric and Jessica Miller request Stavia Miller (Grade 9) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;
Brian and Rachel Bartachek request Jordan Bartachek (Grade 9), Quinn Bartachek (Grade 4) and Serena Bartachek (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Montezuma Community School District for the 2022-23 School Year;
Personnel Items
Contract issued to Aaron Coghlan, 8th Grade Boys Basketball Assistant Coach, $1,859.70 per annum;
Contract issued to Ron Swartzendruber, 7th Grade Boys Basketball Assistant Coach, $2,340.12 per annum;
Contract issued to Melissa Rediger, Professional Partner, $500.00 per annum;
Resignation of Pat Cady, High School Boys Head Soccer Coach, $6,552.00 per Season, effective December 16, 2022;
Fundraising Requests
FCCLA requests approval to raise funds through the sale of Strawberries from February 1st to 15th for use in their community, student body, and leadership projects for this school year and next school year;
FCCLA requests approval to raise funds through hosting the Mid-Prairie Mini Dance Marathon and the sale of t-shirts from February 1st to 15th for children and families experiencing childhood cancer by sending donations to the U of I Dance Marathon;
Appointment of Level 1 Investigators
The Principals are appointed as Level I Investigators – Amy Shalla, Rachel Kerns, Robin Foster, Rob Hruby, Greg Jergens, Chuck Banks, and Frank Slabaugh are named. Superintendent Stone is appointed as the First Alternate to the Level I Investigators.
Mary Allred seconded the consent items. Motion carried 6-0.
School Finance
Set a Public Hearing for the Flexibility Transfer of HSAP Funds
Business Manager Swartzentruber noted that a Public Hearing for the transfer of Flexibility Funds from the Home School Assistance Program to the General Fund needs to be set. The amount to be transferred from the Home School Assistance Program is $252,034.80. These are unspent funds available after the HSAP has completed the program expenditures for the prior year. The Public Hearing is proposed for Monday, January 23, 2023 at 7:15 p.m. in the Mid-Prairie Central Office Community Room.
Marianne Schlabach moved to set the Public Hearing on Flexibility Fund Transfer for January 23, 2023 at 7:15 p.m. in the Mid-Prairie Central Office Community Room. Denise Chittick seconded the motion. Motion carried 6-0.
Determine Incentive for Early Resignation of Licensed Employees
Superintendent Stone proposes amounts for 2022-2023 Fiscal Year with Board Policy 407.1 as follows: for the third Friday in February, $2,000 and by the third Friday in March, $1,000. The Board discussed the amounts proposed and asked additional questions for clarification.
Marianne Schlabach moved to approve the amount of $2,000 as the incentive for the Third Friday in February and the amount of $1,000 as the incentive before the third Friday in March in Fiscal Year 2022-2023. Jake Snider seconded the motion. Motion carried 6-0.
Student Learning
Second Reading of Board Policy 507.9 Cardiac Emergency Response Plan/Automatic External Defibrillator (AED)
Vice President Frederick and Superintendent Stone reminded the Board that Board Policy 507.9 was approved on First Reading at the December 12, 2022, School Board Reading. She/He/They asked if there were any questions on the proposed language as written. Hearing none, it is recommended that the revised policy be considered for approval on Second Reading.
Denise Chittick moved to approve Board Policy 507.9 Cardiac Emergency Response Plan/Automatic External Defibrillator (AED) on Second Reading as presented. Mary Allred seconded the motion. Motion carried 6-0.
SBRC Request for Additional Allowable Growth for At-Risk & Drop-Out Prevention Program
Superintendent Stone introduced the annual resolution for consideration. The request is for Modified Supplemental Aid for 2023-2024 Dropout Prevention Program of $253,630.00 to implement the At-Risk and Dropout Prevention program plans. The local match component is $84,543. It is recommended that the Board pass this resolution prior to the January 15, 2022 deadline.
Marianne Schlabach moved to approve the resolution by reading Resolution 01092301 for Additional Allowable Growth for Modified Supplemental Aid of $253,630.00 for implementation of the 2023-2024 School Year At-Risk and Dropout Prevention program plans. Jew Seward seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - absent
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
Work Session
Administration and Board Dialogue
Superintendent Stone discussed the High School Track Project and the current budget and changes in some of the specifications. Stone also invited Tad Morrow of Carl A. Nelson and Company to the potential changed scope of the High School Track Project.
The Board took a 15 minute break before action was taken to go to Closed Session.
CLOSED SESSION
Board Vice President Gabrielle Frederick noted that the Board will enter closed session to discuss and evaluate the initial Architectural Request for Qualifications. Vice President Frederick asked for a motion to enter closed session as provided in 21.5 i. To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.
Marianne Schlabach moved for the Board to enter into closed as provided in 21.5 i. To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Jed Seward seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - absent
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 6-0.
The Board entered Closed Session at 7:26 p.m.
The Board exited Closed Session at 8:25 p.m.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, January 23, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Public Hearing for the Flexibility Transfer of HSAP funds at 7:15 pm.; Set a Public Hearing on the Middle School, East Elementary, and High School Track Construction specifications;
Board Highlights
Adjournment
The meeting adjourned at 8:27 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
December 12, 2022 – 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.
Board members absent: None.
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Amy Shalla, and Frank Slabaugh.
Marianne Schlabach moved to adopt the agenda as presented. Seconded by Mary Allred.
Gabrielle Frederick moved to redact 5C – Paraprofessional Recommendation for West Elementary on the agenda. Jed Seward seconded the amendment. Motion Carried 7-0.
Motion to accept the agenda as amended was voted upon. Motion Carried 7-0.
WORK SESSION
Hawk Highlight
Elsa Schmidt and FFA students highlighted their trip to National Convention in Indianapolis, Indiana from October 26th to October 29th at Lucas Oil Stadium. They traveled with West Branch FFA. There were side trips as well. They visited a dairy farm prior to the opening session. After the opening session they visited two Indiana colleges to learn about their programs. They also attended the FFA Expo and Career Show. They experienced the World’s Toughest Rodeo. A highlight was David Murry receiving his FFA American Degree. He is the 27th member of Mid-Prairie FFA to receive this degree and is one year removed from high school. The students expressed thanks for the opportunity to attend. The Board asked questions for clarification and expansion of understanding. There are currently about 65 FFA Members attending Mid-Prairie.
Board Member and Administrator Dialogue
The Administrators shared updates. Amy Shalla shared about the Christmas gift drive for Mid-Prairie families that applied through HACAP. Rob Hruby shared about the Middle School’s Iowa Scorecard receiving a high rating. However, there is one area/grouping that is identified as “targeted” for assistance. They are looking forward to addressing this area. Greg Jergens shared the K-5 grades are piloting new math curriculum. Noted the buildings are enjoying the holiday festivities and focus. Frank Slabaugh noted the Virtual Academy is currently serving 25 students. Additionally, HSAP students are taking Chemistry as well as a few High School students for some course offerings that do not fit their schedules. The company that Virtual Academy uses for services has asked to highlight Mid-Prairie and the approach taken for Virtual Academy. Chuck Banks has been working with a Staff Council on graduation requirements and hope to have a recommendation for the Board in January. He is very proud of the work that has been accomplished. Gabrielle Frederick stated how proud of our elementary school staff and their work on curriculum, especially the Math nights at both elementary buildings where 203 families attended. Robin Foster noted the PLC work that the building teams have been doing together and the progress that has been made to date. While there is still work to be done, the dynamics in the buildings has been exciting. Brian Stone noted how impressed he is with the Administration Team as they have been working on the PLC activities within the buildings. He would like to share this with the Board the happenings within the teams and the accomplishments that continue to develop. Stone also distributed the emergency preparedness flipcharts to each of the buildings. Stone shared that he is on the IHSAA Board as the Southeast Iowa Representative. Jeff Swartzentruber reported that the two new school buses were delivered on Friday, December 9th. These buses are equipped with cargo holds and will replace the current cargo buses.
Facility Planning Update
Superintendent Stone shared the update. A Facilities Planning Committee group is in the process of being formed. Stone also discussed the Architectural Request for Qualifications process and the timeline for the Architectural Firm Search. The timeline include the January 9, 2023, Board Meeting where the firms are paired down the 3 to 4 finalist firms. Following that the January 18, 2023 session would be for interviewing the finalist firms. The questions were: 1) Who would be included from Board and Administrative Team; 2) It is a full Board participation on January 9, 2023, and then January 18, 2023 starting at 4:30 p.m., alone or with Administrative Team and potentially others? The Board discussed the questions. These would be in closed session. Three members volunteered to represent the Board – Jake Snider, Jed Seward, and Jeremy Pickard, with Gabrielle Frederick a possible addition in lieu of the entire Board participating. There would also be other staff involved in the process.
BUSINESS MEETING
Public Forum– 7:00 p.m.
No one spoke.
Consent Items
Mary Allred moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of November 28, 2022;
Finance Report
The Finance Report for November 2022;
Payment of Bills
The bills as listed for December 12, 2022, and Prepaid Bills;
Open Enrollment Requests
Nolan and Kim Decker request Tristan Decker (Grade 9), attend Mid-Prairie from English Valleys Community School District for the 2022-23 School Year;
Nate and Deb Carlson request Dempsey Carlson (Grade 5) and Harlynn Carlson (Grade 3), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;
Personnel Items
Resignation of Jordan Tebockhorst, West Elementary Lead Custodian, $18.56 per hour, effective December 15, 2022;
Volunteer Coaches for Winter of 2022
Vinnie Bowlin, High School Boys Wrestling Assistant Coach, $-0- to be paid;
Justin Garvey, High Schools Girls Wrestling Assistant Coach, $-0- to be paid;
Fundraising Requests
Mid-Prairie Student Boosters requests approval to raise funds through a Trivia Night, Open Gym Childcare with FCCLA students on February 11, 2023, with funds raised to enhance the PK-12th Grade Student Educational Experiences;
Mid-Prairie Student Boosters requests approval to raise funds through an online fundraiser via contact of friends and families for donations from January 23 to February 10, 2023, with funds raised to enhance the PK-12th Grade Student Educational Experiences and provide a “day of awareness;
Marianne Schlabach seconded the consent items. Motion carried 7-0.
Finance
Second Reading of School Board Policy 802.4 Fixed Assets
Board President Pickard asked for any questions from the Board with regard to the policy. There were none.
Jed Seward moved to approve School Board Policy 802.4 Fixed Assets on Second Reading as presented. Gabrielle Frederick seconded the motion. Motion carried 7-0.
Second Reading of School Board Policy 708 Care, Maintenance and Disposal of School District Records
Board President Pickard asked for any questions from the Board with regard to the policy. There were none.
Mary Allred moved to approve School Board Policy 708 Care, Maintenance and Disposal of School District Records on Second Reading as presented. Denise Chittick seconded the motion. Motion carried 7-0.
Budget Guarantee Resolution for FY2023-2024
Business Manager Swartzentruber provided the Regular Program Budget Adjustment Resolution #121222 and recommended approval of the resolution. Due to the District’s Resident Student Count on October 1, 2022, reported as 30.60 students down from the previous October 1, 2021 Student Count, it is very likely that increased funding by the State of Iowa for schools will not meet last year’s budget funding. The resolution allows for the District to receive at least 101% of the 2022-2023 Fiscal Year Revenue. Open Enrolled In students were up 29.60 students from the October 1, 2021 Student Count. While this offset is encouraging, the funds from Open Enrolled Students come from semi-annual bills to the districts from which the Open Enrolled In students come.
Gabrielle Frederick moved to approve Resolution #121222 Regular Program Budget Adjustment as presented. Marianne Schlabach seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Student Learning
Review RFP for the architect search process
Superintendent Stone and Tad Morrow of Carl A. Nelson Company reviewed the current Request for Qualifications document to be sent to architectural firms as part of the process of reviewing the next steps of the Long-term Plan currently in development. The document, while in draft form, would be sent to 7 to 10 firms. It was noted that this is part of the due diligence process and to be consistent in our approach. The subset of the Board and appointed group will winnow the list down to 3 or 4 firms that would be contacted for interviews as noted during the Work Session Facilities Update. The process is to make it about the most qualified firm that includes a number of criteria where fees are a part of the process but not the most important deciding factor.
Denise Chittick moved to approve the Request for Qualifications Process as presented in the search for an Architectural Firm. Jake Snider seconded the motion. Motion carried 7-0.
First Reading of Board Policy 507.9 Cardiac Emergency Response Plan/Automatic External Defibrillator (AED)
Superintendent Stone outlined the need to revise and update Policy 507.9. Training requirements are being strengthened within the policy. The Board asked questions for clarification and understanding. It is recommended that the revised policy be considered for approval on First Reading.
Mary Allred moved to approve Board Policy 507.9 Cardiac Emergency Response Plan/Automatic External Defibrillator (AED) on First Reading as presented. Marianne Schlabach seconded the motion. Motion carried 7-0.
Closed Session
Board President Pickard noted that the Board needs to enter closed session to discuss the purchase or sale of a particular real estate parcel. President Pickard asked for a motion to enter closed session.
Gabrielle Frederick moved for the Board to enter to closed session as provided in section 21.5(l)(i) of the open meetings law to discuss the purchase or sale of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay or lower the price the board would receive for that property. Mary Allred seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
The Board entered Closed Session at 7:17 p.m.
The Board exited Closed Session at 7:32 p.m.
Work Session
Completion of Unfinished Work Session Items
There were no unfinished items from the Work Session section of the meeting.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, January 9, 2023, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Second Reading 507.9; Set a Public Hearing on the Flexibility Account Transfer; and Set a Public Hearing for the Specifications and Bid Process to let bids for the East Elementary, Middle School, and High School Track additions and renovations.
Board Highlights
Adjournment
The meeting adjourned at 7:36 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
November 28, 2022 – 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider (arrived at 6:19 p.m.).
Board members absent: Jake Snider (arrived at 6:19 p.m.).
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Greg Jergens, Rachel Kerns, and Amy Shalla.
Marianne Schlabach moved to adopt the agenda as presented. Seconded by Mary Allred. Motion carried 6-0.
WORK SESSION
Hawk Highlight
Superintendent Stone introduced the Care Solace Program for School Communities and discussed the use of the program within the District. This is a mental health initiative, service, program to assist our students in getting help for various social and emotional issues in an around the clock application. The program will be funded with Title IVA Funds. The Board looks forward reports on the program.
Board Member Dialogue with Iowa Legislators
President Pickard welcomed Iowa Legislators Heather Hora and Dawn Driscoll to the meeting. He expressed appreciation for their willingness to serve the District constituents. Both Driscoll and Hora introduced themselves and their respective roles in the legislature. The Board and administrators, Hora, and Driscoll then engaged in a discussion of legislative issues of concern for the District. Items discussed included the school voucher program, teacher retention issues, apprenticeship programs for teachers—paraprofessionals to teachers—and students, especially the trades for the students. They encouraged folks to reach out at any time to give feedback and to ask questions.
Jake Snider arrived during this agenda item at 6:19 p.m.
Facility Planning Discussion
The Board continued discussions on the Long-term Facilities Plan and began to prioritize the projects identified to date. Some preliminary costing was shared by Superintendent Stone using the priorities list. He shared two initial scenarios for the Board to review and discuss and explained it further as phases. There was discussion on the approach to projects and the longer or shorter terms on bonds. It is recognized that the needs do tend to change rapidly. What are the top priorities and the timeframe for communication and education to the Public. The Board discussed next steps and needed items: Reconvene a Facilities Committee with the constituency; develop a robust plan for September of 2023 referendum followed by other referendums in November of 2023 or March of 2024. Students continue to be the primary focus of the projects and planning. The Board tentatively agreed to move the process forward as discussed in principle.
BUSINESS MEETING
Public Forum– 7:00 p.m.
No one spoke.
Consent Items
Marianne Schlabach moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of November 14, 2022;
Finance Report
None presented at this time;
Payment of Bills
The bills as listed for November 28, 2022;
Open Enrollment Requests
Don Waltenberger requests Anya Waltenberger (Grade 10), attend Mid-Prairie Virtual Academy from Pella Community School District for the 2022-23 School Year;
Nathan and Laura Kooyman request Julie Kooyman (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Ankeny Community School District for the 2022-23 School Year;
Personnel Items
Contract issued to Laura Schmitt, High School Grade 9-12 Counselor, $43,451 per annum/21,502 Prorated;
Work Agreement issued to Jane Blieu, High School Paraprofessional, $14.67 per hour;
Contract issued to Jared Duwa, High School Assistant Wrestling Coach, $2,790 per season;
Fundraising Requests – No requests presented for approval
Denise Chittick seconded the consent items. Motion carried 7-0.
Finance
First Reading of School Board Policy 802.4 Fixed Assets
Business Manager Swartzentruber presented the change to the Policy due to the change in IASB policy pertaining to fixed assets and GASB 87 Leases. The capitalization policy moves fixed asset tracked from the current $2,500 amount to $5,000. It removes language related to GASB 34 language and inserts GASB 87 language for leases. The GASB 87 lease threshold is recommended to be considered only if a lease is greater than 1% of the previous year General Fund expenses, which would set it at $190,000+. There are no leases near that threshold.
Gabrielle Frederick moved to approve School Board Policy 802.4 Fixed Assets on First Reading as presented. Jed Seward seconded the motion. Motion carried 7-0.
First Reading of School Board Policy 708 Care, Maintenance and Disposal of School District Records
Business Manager Swartzentruber presented the change to Policy to increase the current fixed asset capitalization threshold from $2,500 to $5,000. This is to keep the Policy in synch with School Board Policy 802.4.
Gabrielle Frederick moved to approve School Board Policy 708 Care, Maintenance and Disposal of School District Records on First Reading as presented. Jed Seward seconded the motion. Motion carried 7-0.
Student Learning
Closed Session for the Mid-Year Review of the Superintendent Goals
Board President Pickard stated that the agenda notes the Board will move to closed session to review the progress of Superintendent Stone as it relates to the goals the Board gave him at the time he was hired. Superintendent Stone has requested this to be a closed session under 21.5(1)(j) of the Iowa Code.
Gabrielle Frederick moved to enter closed session to evaluate the professional competency of an individual whose hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by 21.5(1)(i), Code of Iowa. Marianne Schlabach seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
The Board entered Closed Session at 8:06 p.m.
The Board exited Closed Session at 9:24 p.m.
Work Session
Completion of Unfinished Work Session Items
There were no unfinished items from the Work Session section of the meeting.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, December 12, 2022, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: 101% Budget Guarantee Resolution; Second Reading of Board Policies 802.4 and 708; Facility Planning Discussion; In January – Level I Investigators and Flexibility Transfer for HSAP Funds Public Hearing Set;
Board Highlights
Adjournment
The meeting adjourned at 9:29 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
November 14, 2022 – 6:15 p.m.
RETIRING SCHOOL BOARD ANNUAL MEETING
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred (arrived to the meeting at 7:19 p.m.) Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.
Board members absent: Mary Allred (arrived to the meeting at 7:19 p.m.).
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Rachel Kerns, Amy Shalla, and Frank Slabaugh.
Marianne Schlabach moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 6-0.
Consent Items
Marianne Schlabach moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of October 24, 2022;
Denise Chittick seconded the consent items. Motion carried 7-0.
Adjournment (Sine Die) The Board President adjourned “sine die” the final meeting of the 2021-2022 and partial 2022-2023 School Board at 6:16 p.m.
New Board of Education – Organization of the 2022-2023 Board
Board Secretary, Jeff Swartzentruber, called the meeting to order at 6:17 p.m.
Nominations for President of the Board of Directors for the 2022-2023 School Year:
Jake Snider Jake Snider nominated Gabrielle Frederick for President of the Board. Gabrielle Frederick responded to the nomination and expressed reservations. Swartzentruber asked for a second. Motion died for lack of a second.
Marianne Schlabach nominated Jeremy Pickard for President of the Board. Additional nominations were requested by Swartzentruber, and there were none. Seconded by Denise Chittick. Further discussion ensued. Motion carried 5-0 as Jeremy Pickard abstained from voting.
Nominations for Vice-President of the Board of Directors for the 2022-2023 School Year: Jeremy Pickard nominated Gabrielle Frederick for Vice-President. Additional nominations were requested by Swartzentruber, and there were none. Seconded by Marianne Schlabach. Motion carried 6-0 .
The Oaths of Office were administered Jeremy Pickard President of the Board and Gabrielle Frederick Vice President of the Board.
New President Jeremy Pickard, again, called the New Board of Education meeting to order.
Gabrielle Frederick moved to adopt the agenda as presented for the New Board. Seconded by Marianne Schlabach. Motion carried 6-0.
WORK SESSION
Hawk Highlight
Behavior Interventionists, Beth Dehogues and Mackenzie Kos provided an update on their work and changes to Minor and Major Behavior Matrix. They provided a view of the matrix and connected it to the PBIS program. They also discussed the Continuum of Responses approach that dovetails into the strategy used for the matrix and followed this up with details. This program was presented to staff and continues to be implemented. The Board expressed appreciation for the presentation and the explanation of the program and protocols. The Board also asked questions of Dehogues, Kos and administrators for clarification. The program was strongly affirmed.
Board Member and Administrator Dialogue
Facility Long-term prioritizing
The Board continued discussions on the Long-term Facilities Plan and began to prioritize the projects identified to date. Some preliminary costing was shared by Superintendent Stone using the priorities list. He shared two initial scenarios for the Board to review and discuss. The Board discussed the approach to referendum questions for an increase of the bond levy rate and a question for the amount of General Obligation bonds to be issued for the projects. The discussion centered on asking the questions at the same time, or asking them separately. The Board recognizes that the community needs to understand the long-range plan and the steps included with the master plan. The Board discussed a smaller scope of projects first and then a larger project later as part of the master plan. The Board discussed the issues related to usage of the various spaces including Fine Arts, Education, and Athletic. At the next meeting the Board needs to determine the approach to be taken, will it be one question, or two questions. And of the debt service levy question what is the level to raise the debt service levy.
BUSINESS MEETING
Public Forum– 7:00 p.m.
No one spoke.
The Board returned to the Facility Long-term prioritizing of the Work Session
(Mary Allred arrived at 7:19 p.m.)
Consent Items
Jed Seward moved to approve the following consent items.
Finance Report
The Finance Report for Year-to-date October 2022;
Payment of Bills
The bills as listed for November 14, 2022; and Prepaid Bills;
Open Enrollment Requests
Asenath Shetler requests Brice Shetler (Grade 2) and Celie Shetler (Grade 5), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;
Jamie Mullins requests Mackenzie Rilea (Grade 8), attend Mid-Prairie Virtual Academy from Williamsburg Community School District for the 2022-23 School Year;
Zachary and Angela Miller request Beckett Miller (Grade 5) and Brylee Miller (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;
Personnel Items
Contract issued to Caleb Potts, High School Math Teacher, $18,885 per remainder of School Year;
Work Agreement issued to Deana Nolan, High School Paraprofessional, $14.67 per hour;
Contract issued to Megan Neal, High School Prom Sponsor, $929.85 per annum;
Contract issued to Brock Moore, Middle School Head Girls Wrestling Coach and Boys Assistant Wrestling Coach, $A per annum;
Winter Volunteer Coaches
Jared Duwa, Assistant HS Wrestling Coach, $-0-
Shannon McCain, Assistant HS Wrestling Coach, $-0-
Timothy O’Tool, Assistant HS Boys Basketball Coach, $1,500 from Basketball Resale
Tana Boshart, Assistant MS Girls Basketball Coach, $-0-
Noah Hugh, Assistant MS Boys Wrestling Coach, $-0-
Fundraising Requests – No requests submitted
Marianne Schlabach seconded the consent items. Motion carried 7-0.
Finance
Interest Based Bargaining School Board Representative
The board discussed who the representatives from the Board will be for the 2022-23 School Year. Jed Seward and Denise Chittick served in this capacity last year with approximately two meetings per month from November to March or April and scheduled to precede School Board meetings. The first meeting will be prior to the December 12th School Board meeting. Then future meetings will also be prior to the School Board meetings. Jed Seward and Denise Chittick both stated and openness to serve for the upcoming year.
Gabrielle Frederick moved to appoint Jed Seward and Denise Chittick as the School Board Representatives to the Mid-Prairie School District Interest Based Bargaining Committee for 2022-2023 School Year. Mary Allred seconded the motion. The Motion carried 7-0.
Washington and Johnson County Conference Boards
The board discussed who the representatives for these boards will be for the 2022-2023 School Year. Both boards work to approve the County Budget via the Assessor’s Office. Gabrielle Frederick is the only Johnson County resident amongst the School Board Members. Gabrielle Frederick represented Mid-Prairie at Johnson County and Jake Snider represented Mid-Prairie at Washington County in the prior fiscal year.
Jed Seward moved to approve Gabrielle Frederick as the Johnson County Representative to the Johnson County Conference Board and Jake Snider as the Washington County Representative to the Washington County Conference Board for the 2022-2023 School Year. Denise Chittick seconded the motion. The Motion carried 7-0.
IASB Representative/Delegate
The board discussed who the delegate to IASB would be for the coming year after this week’s annual convention and delegate session. Gabrielle Frederick has served as the IASB delegate for Mid-Prairie for the past number of years. She stated that she is willing to continue in this role and yet welcomed others to serve in the coming year if they have interest. The Board discussed representation at IASB.
Mary Allred moved to approve Gabrielle Frederick as the IASB delegate for the coming year to start immediately after the November 16-18, 2022 Annual Convention. Marianne Schlabach seconded the motion. Motion carried 7-0.
Utility Easement Request – Soccer Field
Business Manager Swartzentruber presented a request for an underground electric easement by Interstate Power and Light Company (Alliant Energy) for a utility easement to cross on the North border of the soccer field complex as noted on the Exhibit B map that is attached to the Easement Document. The Board approved an Underground Electric Easement in June of 2022 for an area at the North most point for the placement of a pad-mounted XMFR and pole. Alliant found that the underground area they had planned to use at the street is already overcrowded with other utilities making their original plan untenable. This this request allows them a 10 foot area on the north boundary of the Soccer fields.
Mary Allred moved to approve the permanent easement with Interstate Power and Light as presented in the document. Denise Chittick seconded the motion. Motion carried 7-0.
SBRC Resolution for Additional Allowable Growth for Enrollment and ELL
Business Manager Swartzentruber presented the additional allowable growth resolution that, if passed, will allow the District to increase spending authority of $64,043 for Open Enrollment Out and of $6,226.92 for ELL Beyond 5 Years. These amounts are a result of the Certified Enrollment data from the October 1, 2022, count date.
Jake Snider moved to approve Resolution 11142201 to allow the Superintendent to request increased spending authority of $64,043 on Open Enrollment Out for the 2022-2023 School year and $6,226.92 for ELL Beyond 5 Years. Jed Seward seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Student Learning
Carl A. Nelson/Shive-Hattery Presentation on the Design Development process for the upcoming East Elementary and Middle School additions and renovations projects
The Carl A. Nelson and Shive-Hattery teams provided an update on the East Elementary and Middle School Design Development process for additions and renovations. Shive-Hattery shared an overview of the current site plans and building drawings of both buildings and noted that there are not significant changes from the previous phase. Also included was a review of budget of these projects at this point and changes made to the projects as preparations for bid documents and bid packages are prepared. Shive-Hattery discussed the Wrestling space as part of their presentation and discussed an initial estimation before the Schematic Design phase as it appears that it may be higher than the $1million. There is recognition that the scope needs to be further refined on the Wrestling space.
The next phase is to move to Construction documents for the Middle School, East Elementary, and the High School Track to be presented to the Board at the January 23, 2023 meeting. The Board informally agreed to continue to move forward with this process for the three projects.
Reschedule the March 13, 2023 School Board Meeting
Superintendent Stone discussed the potential need to change the first Board Meeting in March as this is Spring Break week with a number of Board Members known to be absent due to travel plans. Another date needs to be considered and/or selected unless the March 13, 2023 date is cancelled outright. A special meeting could be called as needed.
Mary Allred moved to cancel the March 13, 2023 School Board Meeting. Jed Seward seconded the motion. Motion carried 7-0.
Superintendent Evaluation Process
Gabrielle Frederick presented some ideas about the Superintendent evaluation process. Normally, it would be the second meeting in November. The Superintendent Contract states that it is to be conducted on May 15, 2023, which is not a scheduled Board Meeting date, for the first year of his contract. Frederick stated her thoughts on having Superintendent Stone share the progress towards the goals that the Board had set at the next School Board meeting. She recommends that it be a closed session at the end of the next meeting with recognition that this is Superintendent Stone’s decision. Additional comments were made about timing, process, and content of the evaluation. The Board provided feedback to move in the direction stated above for the next meeting in November. Frederick also discussed the idea of doing a Board Member evaluation, either peer to peer or self-evaluation. There seemed to be agreement to explore the Board Member evaluation idea.
Work Session
Completion of Unfinished Work Session Items
There were no unfinished items from the Work Session section of the meeting.
Announcements and Suggestions for Next Agenda
President Pickard has invited State of Iowa Legislators Heather Hora and Dawn Driscoll to the Work Session of the November 28th School Board Meeting.
Business Manager Swartzentruber noted that the District has been approached about our interest in leasing a 100 foot by 100 foot portion of our property for a cellphone tower at $500 per month. Is there interest in putting this on the agenda to discuss? Let Pickard or Swartzentruber know if this should be an agenda item.
Business Manager Swartzentruber communicated that the first quarter ESSER III reimbursement requests were made and that $625,500-plus was submitted for reimbursement. $139,000 remains and is committed to projects for the remainder of the 2022-2023 School Year. There can be no new projects.
Business Manager Swartzentruber communicated that $750,000 and $1,100,000 have been invested in Treasuries through the Hills Bank Trust Investment Management Accounts following the established Board Policy guidelines.
The next regular Board meeting will be on Monday, November 28, 2022, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: First Reading of Board Policy 802.4 Fixed Assets; Level I Investigators, and Superintendent interim evaluation.
Board Highlights
Adjournment
The meeting adjourned at 8:58 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
October 24, 2022 – 6:15 p.m.
Vice President Marianne Schlabach called the meeting to order in the absence of President Jeremy Pickard.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard (arrived at 7:25 p.m.), Marianne Schlabach, Jed Seward, and Jake Snider.
Board members absent: Jeremy Pickard (arrived at 7:25 p.m.).
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.
Mary Allred moved to adopt the agenda as presented. Seconded by Gabrielle Frederick. Motion carried 6-0.
WORK SESSION
Hawk Highlight – FCS Global Cuisine Class
Glenda Seward, High School FCS Teacher, and a group of students to share on their experiences in the Global Cuisine Class. The class has a very international flavor and appeal. The class formed groups that competed against other groups. Their dishes were judged by various teachers and administrators. They served the Board and group a Hazelnut cake.
Board Member and Administrator Dialogue
Building Needs Updates – Superintendent Stone introduced the process that each Administrator used to canvas their building staff. Each Principal shared about facilities needs for their building. Superintendent Stone noted that he will gather these lists and incorporate the items into the plan.
Facility Long-term Prioritizing – The focus turned to prioritizing projects and next steps. Superintendent Stone reiterated that the District leadership knows what is on the table. There is more on the list than what can be done with current funding sources. Once an initial prioritized list is established, then the cost estimates can be added to the list. Then there is a need to work on what can be done in the next 14 months.
The Board moved to Business meeting at 7:00 p.m. and continued Work Session items after the Business portion of the meeting.
BUSINESS MEETING
Public Forum– 7:00 p.m.
No one spoke.
Consent Items
Jake Snider moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of October 10, 2022;
Finance Report
None presented at this time;
Payment of Bills
The bills as listed for October 24, 2022;
Open Enrollment Requests
Angela Herren requests Treyton Herren (Grade 7), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year as a Dual Enrolled student;
Personnel Items
Resignation of Brad Tornow, High School Assistant Baseball Coach, $2,901 per season, effective October 7, 2022;
Resignation of Melyssa Kleitsch, High School Paraprofessional, $14.67 per hour, effective October 10, 2022;
Fundraising Requests – None presented for approval;
Mary Allred seconded the consent items. Motion carried 6-0.
Finance
Middle School Gym Floor
Superintendent Stone presented the recommendation to use FLR Sanders, Inc. as the vendor to replace the Middle School gym floor. The replacement will be covered by insurance due to the floor flood issue in early June. Their proposal came in at $100,900. Additional questions were asked of them to assure completeness and comparability to the other two proposals. The other two proposals were $109,800, and $114,450, respectively. All three were comparable in scope. The Board asked questions about the process and the vendors for understanding and clarification.
Jed Seward moved to approve accepting the proposal from FLR Sanders, Inc. to replace the Middle School Gym Floor at a price of $100,900. Mary Allred seconded the motion. Motion carried 6-0.
Hills Bank Trust Investment Management Accounts Setup
Business Manager Swartzentruber reminded the Board that they approved the two account setup, one for the General Fund, and one for the SAVE Fund at the October 10st meeting. Board President Pickard and Swartzentruber signed the account opening documents earlier this week. The document provided for the Board’s review completes the process. The document outlines the approach that Hills Bank will take in investment of the dollars the District Transfers to them. Swartzentruber asked if there were any questions on the Philosophy document provided by the Hills Bank Trust Company. No further action is needed.
Resolution for Limited English Proficiency Additional Allowable Growth – Resolution 10242221
Superintendent Stone reported that the Limited English Proficiency (LEP) Deficit for the 2021-2022 School Year was $7,664.64. These are costs in excess of the Categorical Funding. The LEP filing has been certified as required by the state before the September 15, 2022 deadline. In order to be not be impacted by this deficit, a resolution for increased Allowable Growth for a negative LEP Balance is required to be filed with the School Budget Review Committee through the Iowa Department of Education.
Jeremy Pickard arrived at 7:25p.m. during this agenda item.
Gabrielle Frederick moved to approve Resolution 1024221 for additional allowable growth of $7,664.64 to cover the 2021-2022 LEP costs in excess of funding. Denise Chittick seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Student Learning
MS Assistant Wrestling Coach and Girls Wrestling Coach
Superintendent Stone brought a recommendation for approval of a combined position of Middle School Wrestling Coach and Girls Wrestling Coach position to be paid on the same level as a Middle School Wrestling Head Coach. The Girls would have a 5-week extended season after January 1, 2023. The Board asked questions for clarification.
Jeremy Pickard moved to approve the creation of a Middle School Assistant Wrestling Coach and Middle School Girl’s combined wrestling coach to be paid on the same scale as a Middle School Head Wrestling Coach. Gabrielle Frederick seconded the motion. Motion carried 7-0.
Work Session
Completion of Unfinished Work Session Items
The Board continued the Business Facility needs from the Work Session.
Facility Long-term Prioritizing – The discussion continued on the amount to be borrowed and the rate at which it could be paid off. The Board asked for some illustrations on Pre-Levy and payoff of the bonds at varying levels.
Piper-Sandler Information – Business Manager Swartzentruber drew the Board’s attention to the 2-page illustration prepared by Piper-Sandler. The total maximum available borrowing is $20,655,000 with building proceeds of just under $20,100,000. The maximum available is stretched due to a split of the total borrowing over two years and interest only payment on the first two years of the larger amount and Interest only payments on the second issuance except for year 1 and year 21. The interest rates at 4.75% and 5% on the two tranches are higher than what seen in the recent past, but are reflective of the current environment. If/as the Board wants to go less than the maximum, additional scenarios may be needed. The Board asked questions about the illustration for clarification.
Certified Enrollment Numbers – Superintendent Stone showed the Certified Enrollment Numbers for 2023 as of the October 1, 2022 count date. Resident students have declined by 29.89 students. With this level of decline the 101% Budget Guarantee Resolution will be needed. Open Enrolled Students in are up 29.60 students. While the numbers appear to offset each other, there is still concern as the Open Enrolled Students can be more volatile throughout the year due to changes in the law enacted in the last session. The actual impact of revenue to educate students will not be known until SSA is finalized in the first quarter of 2023.
Softball Lights Update – Superintendent Stone provided an update on the Softball Lighting Project at the Middle School. An on-site meeting with Ardent Lighting took place last week. Work will most likely begin in November and December with the removal of some trees to create accessibility to the old lights and the new light placement. Work to install the lights and the wiring will begin after the ground is frozen estimated to be in January. There is confidence that the project will be completed in early Spring.
Iowa School Performance Profile – Superintendent Stone and the Administrators provided an update using the ISPP Accountability Data Summary for 2022. The two Elementary Schools and the Virtual Academy received and Acceptable Rating and No Support Required. The High School received a Commendable Rating with No Support Required. The Middle School also received a Commendable Rating with some targeted emphasis for Students with Disabilities (IEP).
Student Learning
Closed Session – Student Behavior
The Board reviewed a Student Behavior situation. It is preferred to be in closed session.
Mary Allred moved to go into closed session per Iowa Code 21.5 subsection 1: To discuss whether to conduct a hearing or to conduct hearings to suspend or expel a student, unless an open session is requested by the student or a parent or guardian of the student if the student is a minor. Jake Snider seconded the motion. Motion carried 7-0.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
The Board entered Closed Session at 7:55 p.m.
The Board exited Closed Session at 8:14 p.m.
Mary Allred moved to uphold the suspension recommendation for Student A to be suspended from school for the rest of the Semester, and during that time, the student would be enrolled in the Virtual Academy from home. Denise Chittick seconded the motion. Motion carried 7-0.
Work Session
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, November 14, 2022, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Annual Organizational Meeting, Ongoing discussion about the Facility Planning Process, Level I Investigators, Flexibility Transfer of HSAP Funds, and Gabrielle Frederick may present some ideas on the Superintendent Evaluation at the next meeting. The second Meeting in November could be the Superintendent Evaluation.
Board Highlights – Nothing of significance was shared, though the Board expressed appreciation for Jeremy Pickard’s attendance in a busy week.
Adjournment
The meeting adjourned at 8:25 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
October 10, 2022 – 6:15 p.m.
Vice President Marianne Schlabach called the meeting to order in the absence of President Jeremy Pickard.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard (arrived at 6:23 p.m.), Marianne Schlabach, Jed Seward, Jake Snider.
Board members absent: Jeremy Pickard (arrived at 6:23 p.m.)
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Greg Jergens, Rachel Kerns, Amy Shalla, Frank Slabaugh, and Tyler Hotz.
Gabrielle Frederick moved to adopt the agenda as presented. Seconded by Mary Allred. Motion carried 6-0.
WORK SESSION
Hawk Highlight
High School Chuck Banks introduced Jess Jones and Shawna Sieren, two of the four High School Math Teachers, who attended the National Science Conference. The teachers provided an overview of the July conference in Chicago and the various learning opportunities. The expressed their thanks for the ability to develop relationships between the Mid-Prairie teachers and the networking with other teachers at the conference. Science Literacy was one of the most prevalent themes of the conference—Currency, Reliability, Accuracy, and Purpose. They hope to bring these elements to the classroom. They discussed on-line academic resources that can also be used in the classroom. They concluded by discussing a few of the breakout workshops. The Board asked questions for insights, and then thanked the teachers for the presentation and their work with students.
Pickard arrived during this agenda item.
Board Member and Administrator Dialogue
Facilities Data – Superintendent Stone introduced the Facilities Data gathered from Board members, the Administrator Team, the most recent Facilities Committee, and a group of staff members that also participated with the Facilities Committee. The data gathering tool asked those to whom the inquiry was made to evaluate the priorities of the projects. The goal is to begin to develop a comprehensive facility plan that includes current needs and future needs recognizing the limitations on funds that is currently the Districts reality. It was noted that new items to be added to the list were not solicited in this phase.
Facility Long-term Prioritizing – The focus then turned to prioritizing the projects and next steps. Stone asked for further clarification and feedback for additional projects that were not on the current list. The Board noted the need to be more fact-finding. It was expressed that there is some urgency in the short term needs and the focus to build the long-term plan. It was suggested that the Administrative Team needs to review and reassess the needs and the priority of needs and bring some additional ideas of expanded areas of needs.
Pickard took the chair at 7 p.m.
BUSINESS MEETING
Public Forum– 7:00 p.m.
The Fine Arts Booster representatives shared about some urgent needs that are safety related for items in the Cafetorium/Student Center including the retractable seating, curtain, and additional other immediate needs.
Consent Items
Jake Snider moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of September 26, 2022;
Finance Report
The Finance Report for September 2022;
Payment of Bills
The bills as listed for October 10, 2022; and Prepaid Bills;
Open Enrollment Requests
Marisa Tujlliani-Holtz requests Benjamin Lopiccalo (Grade 6), attend Mid-Prairie from Columbus Community School District for the 2022-23 School Year;
Taylor and Drew Albright request Lakota Albright (Kindergarten), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;
Nichole Jaspering requests Aven Jaspering (Grade 5) and Zayley Jaspering (Grade 3), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year;
Personnel Items
Contract issued to Mark Hostetler, High School Girls Head Track Coach, $5,616 per Season;
Resignation of Beth Reeves, High School Math Teacher, $63,108 per year, effective 12/02/2022;
Fundraising Requests – No requests are presented for approval;
Jed Seward seconded the consent items. Motion carried 7-0.
Student Learning
Second Reading of Graduation Requirements
President Pickard noted that Board Policy 505.5 passed on First Reading at the September 26, 2022, meeting. A short summary of the proposed changes presented at the last meeting was provided. They asked for any questions or further discussion.
Denise Chittick moved to approve changes to Board Policy 505.5 as proposed on Second Reading. Mary Allred seconded the motion. Motion carried 7-0.
Student Appeal
Superintendent Stone introduced Activities Director, Tyler Hotz, and recommended the Board go into closed session to conduct a hearing of appeal to determine whether to suspend a student. There are two students to be referred to as Student A and Student B. There will be two closed sessions, one for each student.
Mary Allred moved to hold a closed session for Student A as provided in section 21.5(l)e of the open meetings law to conduct a hearing to determine whether to suspend or expel a student unless an open session is requested by the student or a parent or legal guardian of the student if the student is a minor. Marianne Schlabach seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
The Board entered Closed Session at 7:17 p.m.
The Board exited Closed Session at 7:45 p.m.
Gabrielle Frederick moved to uphold the suspension recommendation for Student A as stated in closed session. Mary Allred seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
Mary Allred moved to hold a closed session for student B as provided in section 21.5(l)e of the open meetings law to conduct a hearing to determine whether to suspend or expel a student unless an open session is requested by the student or a parent or legal guardian of the student if the student is a minor. Jake Snider seconded the motion.
Roll Call Vote: Gabrielle Frederick - yes Mary Allred - yes
Jed Seward - yes Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 7-0.
The Board entered Closed Session at 7:50 p.m.
The Board exited Closed Session at 7:55 p.m.
Finance
Public Hearing on Softball Light Specifications at 7:15 p.m.
President Pickard opened the Public Hearing on the Softball Lights Specifications. No one spoke. Pickard closed the Public Hearing at 7:16 p.m.
Softball Lights Bid Review
Denise Chittick moved to approve Softball Light Specifications as presented. Mary Allred seconded the motion. Motion carried 7-0.
Tad Morrow of Carl and Nelson Company was present to share the results of the bids received on September 29, 2022. There were two bidders to submit bids. Ardent Lighting Group’s bid for the project was $207,000. Both bidders used MUSCO lighting materials in their bids. Morrow discussed the review process for the bids and recommended that Ardent Lighting Group be awarded the contract based upon their bid and specifications review. The Board asked questions for clarification on approach and date of completion of the work.
Gabrielle Frederick moved to approve awarding a contract to the Ardent Lighting Group LLC in the amount of $207,000 to complete the Softball Lighting project. Marianne Schlabach seconded the motion. Motion carried 7-0.
Increase in Certified Substitute Staff Pay
Superintendent Stone introduced a recommendation to raise Substitute Teacher Pay from the current $135 per day to $150 per day effective October 16, 2022. Substitute Teacher Pay was increased to $135 from $120 per day in November of 2017 and at that time all substitutes—teacher and support staff—were made immediately eligible to participate in IPERS. Stone provided some background information on how the District’s current rate compares to surrounding districts. The Board asked questions for clarification and understanding.
Marianne Schlabach moved to approve the increase in Teacher Substitute Pay to $150 per day effective on October 16, 2022. Denise Chittick seconded the motion. Motion carried 7-0.
Hills Bank Trust Investment Management Accounts Setup
Business Manager Swartzentruber noted that the account set up documents for two Investment Management Accounts are underway. There will be two accounts. One account will be for General Fund investments. The other will be for the SAVE Fund. Each will have approximately $1 million invested. The amount in the Operating Fund will vary from time to time based upon the timing of funds received for operations. The amount in the SAVE Fund will be the amount we are required to hold in escrow for the Revenue Bonds. Investments will consist of Treasury Securities and Certificate of Deposit Investments with durations of 13 months or less and be laddered in their maturities in order to take advantage of liquidity and the current interest rate environment. Account opening documents will need to be signed by the Board President and the Board Secretary.
Gabrielle Frederick moved to approve the opening of two Investment Management Accounts with Hills Bank and Trust Company for the General Fund and the SAVE Fund. Mary Allred seconded the motion. Motion carried 6-0, Denise Chittick abstained.
Work Session
Completion of Unfinished Work Session Items
There were no unfinished items from the Work Session section of the meeting.
Announcements and Suggestions for Next Agenda
Swartzentruber reported the Audit Fieldwork for the 2022 Fiscal Year was conducted today.
Stone announced the vulnerability assessments are being completed by Homeland Security approved consultants.
The next regular Board meeting will be on Monday, October 24, 2022, at 6:15 p.m. at the Central Office Community Room. Agenda items to include or are under consideration: Administrative priorities on the Facilities Needs and Assessment including some additional costs, LEP/ELL Board Resolution for additional Allowable Growth; Level I Investigators; Discussion of a Flexibility Transfer of HSAP Funds;
Board Highlights
Adjournment
The meeting adjourned at 8:27 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
September 26, 2022 – 6:15 p.m.
Vice President Marianne Schlabach called the meeting to order in the absence of Jeremy Pickard, Board President.
Board members present: Mary Allred, Denise Chittick, Marianne Schlabach, and Jake Snider.
Board members absent: Gabrielle Frederick, Jeremy Pickard, and Jed Seward.
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.
Mary Allred moved to adopt the agenda as presented. Seconded by Jake Snider. Motion carried 4-0.
WORK SESSION
Hawk Highlight
Superintendent Stone introduced Kaden Meader and recognized him for his accomplishments as he will join the Navy as a US Navy AIRR (Navy Air Rescue Swimmer). This is an elite accomplishment as the US Navy employs around 346,000 men and women in it ranks. The number of AIRR members are less than 350. Meader is already participating in monthly Navy training sessions as he prepares for this assignment after graduation. The motto of AIRR is “So others may live.” The Board expressed appreciation for his work and accomplishments and wished him well.
Board Member and Administrator Dialogue
Superintendent Stone noted the Professional Learning Communities efforts that are going on within the District and asked the Administrators to report. Administrators discussed the specific focus on student learning and collaborating on data and learning strategies. The work is district-wide with emphasis building level teams. This is a continuous cycle of collaboration and improvement.
Business Manager Swartzentruber discussed the use of Hills Bank Investment Management Account Arrangement within the Hills Bank Trust Department for short term investments. He noted the rising interest rate environment makes this favorable to begin again. He asked if the Board would like to see a presentation from Hills Trust Department. It was thought that was not necessary, though a concept page/document may be a good step along with the account opening documents.
Superintendent Stone discussed the Emergency Readiness progress and the on-going documentation.
Middle School is finishing up the I-Ready diagnostics to help students with the learning plans. This replaces the STAR assessment. The Middle School Team is quite impressed with the new tool. There will be 3 testing days throughout the year.
General Obligation Bonds
Superintendent Stone opened this conversation early as it is last on the Business Meeting Agenda Items and noted the assignment given by the Board. The minutes on this entire segment are recorded in the Business Session agenda items to keep the recorded minute in one place.
BUSINESS MEETING
Public Forum– 7:00 p.m.
No one spoke.
Consent Items
Jake Snider moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of September 12, 2022;
Finance Report
None presented at this time;
Payment of Bills
The bills as listed for September 26, 2022;
Open Enrollment Requests
Christine Brito requests Theresa Taylor (Grade 11), attend Mid-Prairie Virtual Academy from Keota Community School District for the 2022-23 School Year;
Andrea Farrier requests Rebecca Farrier (Grade 12), attend Mid-Prairie as a High School dual enrolled from Clear Creek Amana Community School District for the 2022-23 School Year;
Greg and Mandy Lybeck request Isaac Lybeck (Grade 12), attend Mid-Prairie as a High School dual enrolled from Iowa City Community School District for the 2022-23 School Year;
Wilson and Wendy Paiva request Madeline Paiva (Grade 12), attend Mid-Prairie as a High School dual enrolled from Iowa City Community School District for the 2022-23 School Year;
Randy and Kristen Rempel request Jace Rempel (Grade 12), attend Mid-Prairie as a High School dual enrolled from Iowa City Community School District for the 2022-23 School Year;
Rachel Bartachek requests Jordan Bartachek (Grade 9), Quinn Bartachek (Grade 4), and Serena Bartachek (Grade 2) attend Mid-Prairie’s Home School Assistance Program from BGM Community School District for the 2022-23 School Year;
Michelle Haveman requests Ezra Haveman (Grade 10) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2022-23 School Year;
Abigail Drost requests Deborah Drost (Grade 6) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2022-23 School Year;
Personnel Items
Work Agreement issued to Melyssa Kleitsch, High School Paraprofessional, $14.67 per hour;
Fundraising Requests
Fine Arts Boosters request approval to raise funds through the raffle of a finished hog between September 26th and November 5th with funds to be used for supplies for the Fine Arts program;
Purchase in Excess of $25,000
Walsh Door proposal of $34,300 to replace the doors and glass in the main entrance and vestibule at West Elementary School.
Mary Allred seconded the consent items. Motion carried 4-0.
Student Learning
Graduation Requirements
Chuck Banks, High School Principal, noted a change in the graduation requirements for the post-secondary occupation graduation requirements in Board Policy 505.5. The Career Immersion Leadership Assessment (CILA) is no longer available or offered. He also noted removal of the paragraph starting with “Starting with 2016…” as the testing elements may no longer apply or be offered.
Denise Chittick moved to approve changes to Board Policy 505.5 as proposed on First Reading. Jake Snider seconded the motion. Motion carried 4-0.
Finance
IASB Annual Conference Registration
Business Manager Swartzentruber reported that 4 of the 7 Board Members have contacted him to register for the November 16-18 Conference. 2 are planning to attend all 3 days and 2 are attending November 17th, only. We would like to register all Board Members simultaneously, if possible.
Fiscal Year 2022 Annual Treasurer’s Report
Business Manager Swartzentruber presented the Fiscal Year 2022 Treasurer’s Report. This is the report that is provided after the Certified Annual Report is submitted to the State Department of Education Portal by the September 15, 2022, due date. Net Operating Fund Balance increased by $271,000, compared to $236,000 for the previous fiscal year. Swartzentruber discussed the reasons for the decrease in Fund Balance for the Management Fund. He noted increases to the Student Activity Fund, SAVE Fund, and PPEL Fund. He noted specifically the positive fund balance in the Nutrition Fund as the first of its kind in at least 15 years. Federal assistance program due to COVID that ended at June 30, 2022 has provided significant breathing room to the Nutrition Fund. While we cannot expect that trend to continue, we are now in a position of strength from which to operate going forward.
Denise Chittick moved to accept the Fiscal Year 2021-2022 Treasurers Report as presented. Mary Allred seconded the motion. Motion carried 4-0.
Special Education Deficit Spending Authority Resolution
Superintendent Stone and Business Manager Swartzentruber reviewed the SBRC Resolution for Additional Allowable Growth as a result of the Special Education Spending Deficit for the recently completed fiscal year ending on June 30, 2022. The reported deficit was $69,462.55 for last year as compared to $271,387.11 for the previous year. The request is rounded up to $75,000 to allow for any upward adjustment that might be found during the Department of Education’s year-end review. The deficit is lower than last year due to the Tuition-out students being significantly fewer than the previous year.
Denise Chittick moved to approve Resolution 0926221 to authorize the Superintendent to submit a request to the School Budget Review Committee for additional allowable growth of up to $75,000 to cover the deficit in Special Education funding from the year ending June 30, 2022. Mary Allred seconded the motion.
Roll Call Vote: Gabrielle Frederick - absent Mary Allred - yes
Jed Seward - absent Jeremy Pickard - absent
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 4-0.
Timing on the General Obligation Bonds and Priority Setting
From the Work Session, Business Manager Swartzentruber presented on a Bond Thumbnail analysis of potential bond proceeds that would be available and answered questions as well as showed some of the variables with interest rates and taxable valuation growth assumptions.
Superintendent Stone then reported on the feedback from the last Facilities Committee process. Stone noted some of the specifics that were communicated to him on items that might need to be smoothed out on the next project cycle. Communication of the short-term plan and the long-term elements of the plan is needed. He noted some options of how to proceed with either starting over with a new assessment through fresh eyes, however, the prioritized lists of the last cycles are very detailed in a way that the work completed previously can be built upon and expanded. Superintendent Stone shared some preliminary results of the feedback from the previous Facilities Committee Survey and the pointed out the items completed or targeted for completion with the current Revenue Bond proceeds. The Board discussed the information and next steps based on the information provided. Stone suggested that there be some priorities set for both current and various points in the future. The Board discussed identifying additional priorities from the Administrators to add to the list. A few items were suggested for the list by the High School, West Elementary, Home School Education Center administrators for discussion. Stone will clean the list up and add items to the current list, then take steps with the Board as well as gather/regather a Facilities Committee. The specifics of this process will need to be discussed with and by the Board.
Announcements and Suggestions for Next Agenda
Business Manager Swartzentruber announced that the external Audit RFP is not needed until September of 2024 as the audit agreement with Nolte, Cornman, and Johnson was extended for three years. The next RFP will be five years from Fiscal Year 2025 to Fiscal Year 2029.
The next regular Board meeting will be on Monday, October 10, 2022, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Bond Discussion continues.
Board Highlights
Adjournment
The meeting adjourned at 7:54 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Middle School Media Center / Library, Kalona, IA 52247
September 12, 2022 – 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.
Board members absent: None.
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.
Mary Allred moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 7-0.
Hawk Highlight
Kaitlyn Dodds, District Librarian, shared about her July 2022 trip to the Library of Congress in Washington D.C. and the experiences for the week. A highlight was using the TPS Network for access to pictures and other media. She was one of 30 School Librarians from around the country that were selected to participate.
BUSINESS MEETING
Public Forum– 6:20 p.m.
No one spoke.
Consent Items
Marianne Schlabach moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of August 22, 2022;
Finance Report
The Finance Report for August 2022 and June 2022 Second iteration with Accruals;
Payment of Bills
The bills as listed for September 12, 2022; and Prepaid Bills;
Open Enrollment Requests
Nolan and Kimberly Decker request Nevaeh Chrzan-Decker (Grade 11), attend Mid-Prairie from English Valleys Community School District for the 2022-23 School Year;
Pamela Vercande requests Caleb Vercande (Grade 12), attend Mid-Prairie from English Valleys Community School District for the 2022-23 School Year;
Julie Tweedt requests Maverich Tweedt (Grade 1) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2022-23 School Year;
Amanda Mize requests Isaiah Mize (Grade 5) attend Mid-Prairie’s Home School Assistance Program from College Community School District for the 2022-23 School Year;
Julie Spears requests Joshua Spears (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Columbus Community School District for the 2022-23 School Year;
Karin Swanson requests Moriah Swanson (Grade 10) attend Mid-Prairie’s Home School Assistance Program from Highland Community School District for the 2022-23 School Year;
Diane Berryman requests Jayce Berryman (Grade 4) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;
Travis and Lindsey Meade request Addison Meade (Grade 1), Colton Meade (Grade 3), and Gavin Meade (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Solon Community School District for the 2022-23 School Year;
Melinda Hammes-Buch requests Gracelyn Hammes (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Washington Community School District for the 2022-23 School Year;
Personnel Items
Contract issued to Kathrine Roth, Middle School Special Education Teacher, $48,624 per annum;
Contract issued to Daniel Hershberger, Middle School Assistant 8th Grade Football Coach, $2,045 per annum;
Contract issued to Derek Kalm, Middle School Assistant Volleyball Coach, $1,984 per season;
Contract issued to Truman Shetler, High School Girls Varsity Soccer Head Coach, $4,339 per season;
Fall Volunteer Coaches
Kevin Cortum, High School Football Coach, Up to $1,800 from Football Resale;
Dolfi Kalm, High School Volleyball Coach, Up to $500 from Volleyball Resale;
Zeb Evans, High School Volleyball Coach, Up to $2,000 from Volleyball Resale;
Dylan Wertz, High School Football Coach, Up to $1,800 from Football Resale;
Derek Yoder, High School Football Coach, Up to $1,800 from Football Resale;
Lynnette Poll, High School Cross Country Coach, Up to $1,800 from Cross Country Resale;
Fundraising Requests
FFA requests approval to raise funds through the sale of fruit/meat/cheese/popcorn from October 10th to November 4th to be used for FFA activities throughout the school year;
FCCLA requests approval to raise funds through the sale of Homecoming T-shirts from September 12th to September 21st to be used for community, student body, and leadership projects throughout the school year;
Boys and Girls Basketball requests approval to raise funds through hosting youth basketball clinics on November 5th, 12th, and 19th funds raised will be used to pay volunteer coaches, purchase team apparel, coach apparel, and purchase basketballs;
Gabrielle Frederick seconded the consent items. Motion carried 7-0.
Student Learning
Second Reading of Employee Owned Therapy Dog Policy Header(s)
President Pickard reviewed the proposed Policy 606.9 Employee-Owned Therapy Dog Policy along with Documents 606.9E1 Professional Dog Handler Ethics, and 606.9E2 Employee-Owned Professional Therapy Dogs Checklist that passed on First Reading at the August 22, 2022 Board Meeting. Stone and President Pickard ask if there were additional questions.
Gabrielle Frederick moved to approve on Second Reading Board Policy 606.9 and exhibits 1 and 2 as presented (as changed). Mary Allred seconded the motion. Motion carried 7-0.
FFA Students attending the FFA National Conference in Indianapolis, IN
Superintendent Stone noted that Elsa Schmidt plans to take seven students to the FFA National Convention in Indianapolis, Indiana on October 24th to 29th. As this is an event that is outside the state of Iowa, the Board needs to approve the students and sponsors travel to this annual event.
Gabrielle Frederick moved to approve students and sponsors travel from October 24, 2022 to October 29, 2022, to the FFA National Conference event in Indianapolis, Indiana. Marianne Schlabach seconded the motion. Motion carried 7-0.
FFA Roadside Cleanup on Sunday, September 25th at 2pm
Superintendent Stone announced the intentions of the Mid-Prairie FFA Club to have a Roadside Cleanup Day on Sunday, September 25th at 2 p.m.
Finance
IASB Annual Conference Registration
Superintendent Stone and Business Manager Swartzentruber alerted the Board to the upcoming IASB Convention from November 16 to 18 at the Iowa Events Center. The Board is encouraged to attend. Swartzentruber needs to know who is attending by October 14th so that he can register Board Members and arrange transportation.
Timing of the General Obligation Bonds and Setting Priorities
Superintendent Stone noted the agenda item is at the request of Board Member, Jake Snider. The timing of the next planning process may be upon us. General Obligation Bond borrowing capacity continues to grow as the District continues the pre-levy and early payments on the 2014 General Obligation Bonds. Discussion about forming a Facility Committee that includes public, staff, parents, students is to be considered. The Facility Committee worked in 2019 and into 2020 and then was tabled due to COVID. The Board expressed interest in moving the conversation forward with the formation of a committee and creation of a timeline of action. There was also discussion about seeking feedback from past committee members in different ways.
Bus Bid Results and Recommendations
Business Manager Swartzentruber, along with Transportation Director Teresa Hartley directed the Board’s attention to Bid Results for 2 Diesel Powered buses for the bids opened on September 1st. Hoglund Bus Sales presented the lowest gross of $258,000 and net bid of $251,000 for two buses, each would be half of the total. The other two bidders were $10,000 higher than Hoglund. The recommendation would be to move ahead with ordering the two buses and trading in Buses #5 and #18. Without the trade-ins, the value of the buses would be $129,000 each. After these purchases, the fleet would be pretty well up to date and the District may be able to suspend purchase for a year in the 2023-2024 fiscal year. It has been a long range plan to have our fleet as up to date as possible and would be achieved with the purchase of these two buses. Delivery of these buses would be expected in September/October of 2023. The buses purchased for this year are expected for delivery in late October or early November of this year. The Board asked questions about the current fleet. Mark English, Transportation Maintenance Engineer for the District answered questions related to the technical side. The Board asked if there was a way to check on trade versus sell them outright.
Gabrielle Frederick moved to accept the bid from Hoglund Bus Sales in the amount not to exceed $258,000 for the purchase of two new yellow school with the recognition that the price, net of trade-in value of two buses would be $251,000 if Hoglund would not agree to work with the District on a sell versus trade. Mary Allred seconded the motion. Motion carried 7-0.
Set a Public Hearing for the Softball Field Lights Project
Business Manager Swartzentruber drew the Board’s Attention to the two documents on the Board Document Site. The first is the Advertisement for Bid. The second is the Notice of Public Hearing for October 10, 2022, at 7:15 p.m. Both documents have been in the paper and set to run on the weeks of September 8th and September 15th. Carl A. Nelson has pushed the Advertisement for Bid and specifications of the projects out to the public and specific bidders that would provide the service. A Pre-bid meeting is planned for September 15th and the Bid Opening is scheduled for September 29th at 2pm at Central Office. It is intended that the bids would be reviewed after the Public Hearing on October 10th.
Marianne Schlabach moved to set a Public Hearing for the Specifications for the Softball Field Project for Monday, October 10, 2022 at 7:15 pm. In the Community Room at the Mid-Prairie Central Office. Denise Chittick seconded the motion. Motion carried 7-0.
Second Reading of the Bond Disclosure Policy 704.7 and the Post Issuance Compliance Regulation for Tax-Exempt Obligations 704.2RI
Board President Pickard and Business Manager Swartzentruber noted that the two documents were passed on First Reading at the August 22, 2022, meeting. These were required as part of the issuance of the Revenue Bonds and future bond offerings of the District by the District’s Bond Counsel.
Bond Disclosure Policy 704.7
Again, this policy is to assure that the items in the policy are known and followed. The Policy language is standard and written by Ahlers Cooney, the District’s Bond Legal Counsel. Questions were welcomed from the Board for further clarification and understanding.
Marianne Schlabach moved to approve on Second Reading the Bond Disclosure Policy 704.7 as presented. Jake Snider seconded the motion. Motion carried 7-0.
Post-Issuance Compliance Regulation for Tax-Exempt Obligations 704.2.R1
Again, this regulation is required due to some changes in the original Section 7 on Advance Refunding. Swartzentruber serves as Treasurer of the District and works through Piper-Sandler in its capacity as District Financial and Bond Advisor to assure compliance.
Mary Allred moved to approve the Post-Issuance Compliance Regulation 704.2 RI on Second Reading as presented. Marianne Schlabach seconded the motion. Motion carried 7-0.
Announcements and Suggestions for Next Agenda
Gabrielle Frederick referred to evaluations of Superintendent—more frequently, and of Board and Roles—self evaluations. Superintendent sets goals.
Frederick also would like to discuss the grant process at Mid-Prairie for accessing grants as it would be great to be educated on the District’s process.
The next regular Board meeting will be on Monday, September 26, 2022, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: 2022 Treasurer’s Report, Special Education Deficit Resolution, and Discussion of the Audit RFP.
Work Session
Hawk Highlights
Building Tour of MP Middle School
The Board toured the Middle School building led by Rob Hruby, Principal, and Gary Dawson, Lead Custodian, to see the changes made over the Summer.
Building Tour of MP East Elementary
The Board toured the Middle School building led by Greg Jergens, Principal, and Mike TeBockhorst, Lead Custodian, to see the changes made over the Summer.
Building Tour of MP Home School Education Center
The Board toured the Home School Education Center building led by Rachel Kerns, Home School Director, and Mark Kleese, Lead Custodian, to see the changes made over the Summer.
Board Highlight
The Board noted highlights from this evening’s meeting. They are: Tours of the buildings with the changes and updates from staff; Conversations in the Business Meeting are appreciated; Kudos to Rob Hruby and Middle School Team for the new parking lot configuration
Adjournment
The meeting adjourned at 8:46 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
August 22, 2022 – 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, and Jake Snider.
Board members absent: None.
Also Present: Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.
Superintendent Stone was absent due to family obligations.
Mary Allred moved to adopt the agenda as presented. Seconded by Marianne Schlabach. Motion carried 7-0.
Hawk Highlight
Principals Foster, Jergens, Kerns, Banks, Slabaugh, and Hruby shared the impressions and experience at the recent PLC (Professional Learning Communities) Training held in Minnesota. The Administrative Team is going to utilize the resources for learning together and then take the learning and ideas to each buildings. Fifteen staff attended and came back with a passion to implement the learnings to the District. The Board asked questions for understanding.
BUSINESS MEETING
Public Forum– 6:20 p.m.
No one spoke.
Consent Items
Marianne Schlabach moved to approve the following consent items. The change of FTE for Carrie Schweitzer was noted as a consent item by Business Manager, Swartzentruber.
Minutes of Previous Meetings
The minutes of August 8, 2022;
Finance Report
None presented at this time;
Payment of Bills
The bills as listed for August 22, 2022 and Prepaid Bills;
Open Enrollment Requests
Susan Ray requests Eli Ray (Grade 8), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year;
Charles Gent and Trisha Parizek request Jacob Gent (Grade 1) attend Mid-Prairie’s Home School Assistance Program from English Valleys Community School District for the 2022-23 School Year;
Shawn & Jennifer Sandersfeld request Anton Sandersfeld (Grade 10), Otto Sandersfeld (Grade 6), and Reiner Sandersfeld (Grade 8) attend Mid-Prairie’s Home School Assistance Program from Clear Creek Amana Community School District for the 2022-23 School Year;
Tyler and Sadie Woodley request Alexander Woodley (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;
Samantha Meyer request Camille Meyer (Kindergarten) attend Washington Community School District from Mid-Prairie;
Personnel Items
Contract issued to Melanie Steinhart, 8th Grade Volleyball Coach, $2,170.00 per annum;
Proposal to Increase Carrie Schweitzer, Middle School FCS from 0.5 FTE to 0.75 FTE for the 2022-2023 School Year;
Work Agreement issued to Stephanie Tardy, High School Paraprofessional $14.67 per hour;
Work Agreement issued to Hannah Glick, East Elementary Paraprofessional $14.67 per hour;
Resignation of Sandra Popejoy, High School Paraprofessional, $14.76 per hour, effective August 31, 2022;
Fundraising Requests
High School Baseball requests approval to raise funds through the 3rd Annual Can Drive on October 15, 2022, to purchase equipment, pay volunteer coaches and purchase coaches apparel;
Mary Allred seconded the consent items. Motion carried 7-0.
Student Learning
Second Reading of Board Policy Series 100’s and 400’s
Board President Pickard directed the Board’s attention to the Chapter 100 and Chapter 400 Policies that were reviewed and portions amended by the Board with passage of the First Reading on August 8th. Pickard asked for questions, if any.
Denise Chittick moved to approve on Second Reading Board Policy Series 100 as presented. Jed Seward seconded the motion. Motion carried 7-0.
Marianne Schlabach moved to approve on Second Reading Board Policy Series 400 as presented. Denise Chittick seconded the motion. Motion carried 7-0.
Employee-Owned Therapy Dog Policy (New) – 605.9
Board President Pickard introduced the agenda item and referenced new proposed Policy 606.9 Employee-Owned Therapy Dog Policy along with Documents 606.9E1 Professional Dog Handler Ethics, and 606.9E2 Employee-Owned Professional Therapy Dogs Checklist. These policies are similar to those used by Ottumwa Community Schools. This is brought to the Board due to an employee inquiry for bringing their Therapy Dog to their building. The Board Discussed the Policy.
Gabrielle Frederick moved to approve on First Reading Board Policy 606.9 and exhibits 1 and 2 as presented (as changed). Jake Snider seconded the motion. Motion carried 7-0.
Finance
Bond Disclosure Policy 704.7
Business Manager Swartzentruber updated the Board on this Policy. We are required to make the primary (initial) offering and the secondary (on-going) annual disclosures on bond securities the District issues or guarantees under the Federal Securities laws, including anti-fraud provisions. Piper-Sandler, the District Financial and Bond Advisor assists us in assuring this disclosures are made by the state deadlines. This policy is to assure that this is known and followed. The Policy language is standard and written by Ahlers Cooney, the District’s Bond Legal Counsel. This will be Board Policy 704.7 according to Ahlers & Cooney. The Board asked questions for clarification and understanding.
Gabrielle Frederick moved to approve on First Reading the Bond Disclosure Policy 704.7 as presented. Mary Allred seconded the motion. Motion carried 7-0.
Post-Issuance Compliance Regulation for Tax-Exempt Obligations 704.2.R1
Business Manager Swartzentruber updated the Board on this regulation as it needs to be reapproved due to some changes in the original Section 7 on Advance Refunding. Swartzentruber serves as Treasurer of the District and again work through Piper-Sandler in its capacity as District Financial and Bond Advisor to assure compliance. This will be Board Policy 704.2.R1 according to Ahlers & Cooney. Swartzentruber discussed elements of tax-exempt obligations to be followed including interest earnings and arbitrage, building for tax-exempt purposes that includes no leases or agreements with other entities or special use provisions for the buildings being built with these bonds.
Gabrielle Frederick moved to approve the Post-Issuance Compliance Regulation on First Reading for Tax-Exempt Obligations as presented. Marianne Schlabach seconded the motion. Motion carried 7-0.
IASB National Presence-Potential By-Laws Amendment
Board Member, Gabrielle Frederick, reported an upcoming change in By-Laws for IASB to the Board where the IASB changes the national organization from the current NSBA—2% of IASB dues—to the new one, CASBA—1% of IASB due. The Board discussed the issues and noted a focus on local issues versus national.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, September 12, 2022, at 6:15 p.m. at the Mid-Prairie Middle School Media Center. Agenda items to include: Second Reading on 606.9, 704.7 and 704.2.R1; visits of the Middle School, East Elementary, and Home School Education Center; Audit RFP; and other items tabled from the previous meeting of August 8th.
Work Session
Building Tour of MP High School
The Board toured the High School Building led by Chuck Banks, Principal, to see the changes made over the Summer and see the preparation for first day of school.
Building Tour of MP West Elementary
The Board toured the High School Building led by Robin Foster, Principal, and Jordan TeBockhorst, Lead Custodian for West Elementary, to see the changes made over the Summer and see the preparation for first day of school.
Board Highlight
Board Members shared a highlight from the meeting. Items mentioned included:
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, September 12, 2022, at 6:15 p.m. at the Mid-Prairie Middle School Media Center. Agenda items to include:
Adjournment
The meeting adjourned at 8:00 p.m. at West Elementary School.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
August 8, 2022 – 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Jeremy Pickard, Marianne Schlabach,
Jake Snider.
Board members absent: Gabrielle Frederick and Jed Seward.
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Amy Shalla, and Frank Slabaugh.
Mary Allred moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 5-0.
WORK SESSION
Hawk Highlight
Superintendent Stone introduced the Hawk Highlight idea and shared the Administrative Team went to SAI last week to get to know each other and learn with each other at the event. Noted the breakout session were outstanding. Seventeen staff are in Minneapolis this week for PLC training.
Schematic Design Presentation by Carl A. Nelson and Shive-Hattery
Tad Morrow and Chris Smith of Carl A Nelson Company (CANCO) Project Manager and Natalie Oppedal, Tim Fehr and Abbey Foster of Shive-Hattery Architects presented the Schematic Design and Budget Report to the Board for the Middle School, East Elementary, Softball Lights and High School Track projects that are included in the Revenue Bonds sold in July. Included were the overview of the Schematic Design Drawings by Oppedal, Review of Estimated/Budgeted costs, the timeline and next steps in the design process, Track replacement status and Softball Lights replacement status. The Wrestling room project was not addressed per the timeline. The Board asked questions for clarification on the schematic drawings and also about timing of the projects.
Tad Morrow presented the overall project budget through the Schematic Design Phase of $12,667,000 is currently estimated to cost $12,346,000, or under by $220,000. However, alternatives were noted in the presentation for items that would add additional cost to the estimated costs and could be additional savings. Shive-Hattery and CANCO discussed the geothermal payback increasing from a 10 year to a 20 year payback on investment. The Board discussed the pros and cons of geothermal versus non-geothermal options on only on the additions. The Board asked Shive-Hattery and CANCO to look closely at the non-geothermal options.
The schedule for construction was reviewed with the Board where the target date for bids to be let would be February of 2023. Construction would be mobilized to begin in the Spring of 2023 on the Middle School and East Elementary with the substantial completion on the buildings to be late Summer of 2024. Softball lights are targeted for completion in early Spring of 2023, and High School Track replacement project is targeted for late Summer to Fall of 2023. The schedule for the Wrestling Room is still to be determined and is dependent on the bid process for the two educational additions and renovations. The Board asked questions for clarification and understanding.
Board Member and Administrator Dialogue – Moved to the end of the meeting in the Work Session
BUSINESS MEETING
Public Forum– 7:00 p.m.
No one spoke.
Consent Items
Marianne Schlabach moved to approve the following consent items in this section. Superintendent Stone noted a transfer of Sue Kleese to Middle School Nurse from High School Paraprofessional not a consent item, and also the existing staff that approved for 9 Apprenticeship seats in the Personnel section, below.
Minutes of Previous Meetings
The minutes of July 7, 2022, July 11, 2022, and July 14, 2022;
Finance Report
The Finance Report for July 2022 and second iteration of June 30, 2022 with initial accruals;
Payment of Bills
The bills as listed for August 8, 2022; and Prepaid Bills;
Open Enrollment Requests
Michelle Pacha requests Logan Pacha (Grade 6), attend Mid-Prairie from Clear Creek Amana Community School District for the 2022-23 School Year;
Jared and Megan Holmes request Kenna Holmes (Grade 2), Kestyn Holmes (Grade 5), and Kinley Holmes (Grade 6), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;
Cody & Tanja Hughes request Jayce Hughes (Grade 1) and Liliana Hughes (Grade 2), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;
Amanda Kron requests Adalyn Kron (Grade 7) and Remington Kron (Grade2), attend Mid-Prairie from Highland Community School District for the 2022-23 School Year;
Emily Ross requests Travis Ray (Grade 7), attend Mid-Prairie from Iowa City Community School District for the 2022-23 School Year;
Jerrica Morgan requests Miya Ford (Grade 1), attend Mid-Prairie from Keota Community School District for the 2022-23 School Year;
Kelby Kiefer requests Kinzlee Kiefer (Grade 8) and Kylar Kiefer (Grade 6), attend Mid-Prairie from Keota Community School District for the 2022-23 School Year;
Jessica Kelchen requests Joseph Kelchen (Grade 7) and Owen Kelchen (Grade 4), attend Mid-Prairie from Washington Community School District for the 2022-23 School Year;
Whitney Christensen requests Jessa Christensen (Kindergarten) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;
Shannon Rahde requests Ezekiel Rahde (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;
Meaghan Cahill requests Tyler Riether (Grade 4) attend Washington Community School District from Mid-Prairie;
Tangier Suddeth requests Elaine Suddeth (Kindergarten) and Ayla Suddeth (Kindergarten) attend Washington Community School District from Mid-Prairie;
Personnel Items
Contract issued to Chris Kern, HS Physical Education Teacher 0.5 FTE First Half of Year, $13,708 per annum;
Contract issued to Emestina Hernandez-Zudell, 5th Grade Teacher, $70,708 per annum;
Contract issued to Sue Schweinfurth, Bus Driver, $24.67 per hour;
Work Agreement issued to Tobi Anderson, Middle School General Cook, $14.56 per hour;
Work Agreement issued to Grace Beatty, Middle School General Cook, $14.56 per hour;
Professional Partners
Mackenzie Kos, MP West, $1,000 per annum;
Erin Cavanagh, MPHS, $1,000 per annum;
Wendy Allen, MPMS, $1,000 per annum;
Apprenticeship Program Participants – Hiring Recognition by requirement of the Apprenticeship Program
Justin Barthelman, MPHS Kaytlin Chalupa, MP West
Shelby Cook, MPMS Katy Debler, MP East
Elisabeth Harris, MPMS Alyssa Hershberger, MP East
Allyson Swartzentruber, MPMS Kristen Thomas, MPHS
Cassie Wolinsky, MP West
Resignation of Chris Tyler, HS Girls Head Track Coach, $5,189 per annum, effective July 26, 2022;
Resignation of Kathryn Schneider, MS Softball Coach, $1,827 per season, effective 7/28/2022;
Fundraising Requests – No requests submitted;
Mary Allred seconded the consent items. Motion carried 5-0.
Student Learning
First Reading of Board Policy Series 100’s and 400’s
Superintendent Stone directed the Board’s attention to the Chapter 100 and Chapter 400 Policies that were reviewed and portions amended by the Board over the past 2 months of meetings as shared documents. Changes made are identified. Approval of all are necessary as part of the ongoing schedule of policy reviews as required by the State of Iowa.
Marianne Schlabach moved to approve on First Reading Board Policy Series 100 and 400 as presented. Jake Snider seconded the motion. Motion carried 5-0.
Second Reading Board Policy 203 Board Conflict of Interest
Superintendent Stone and Board President Pickard noted the Board Policy 203 on Board Conflict of Interest was approved on First Reading at the July 11, 2022 meeting and reviewed the need to change this policy to meet the new limits due to a change in the law during the last Iowa Legislative session. The threshold of earnings for a School Board member as related to conflict of interest with the District has been raised to $20,000.
Jake Snider moved to approve the amendment upon Second Reading Board Policy 203 Conflict of interest with the new limit of $20,000 as signed into law on March 23, 2022. Marianne Schlabach seconded the motion. Motion carried 5-0.
Finance
Public Hearing – 7:15p.m. – Bus Specifications
Board President Pickard opened the Public Hearing for School Bus Specifications. No one spoke. The Public Hearing closed at 7:16 p.m.
Jake Snider moved to approve the bus specifications as presented and to put the specifications for 2 School Buses out to bid with a due date of September 1, 2022. Marianne Schlabach seconded the motion. Motion carried 5-0.
Bank Depository Resolution
Business Manager Swartzentruber and Superintendent Stone presented the resolution in recognition that it was passed on June 13, 2022 in advance of the funds to be received when the Revenue Bonds closed in July. This is now the annual Depository Resolution required in August.
RESOLVED, that the Mid-Prairie Community School District of Wellman, Iowa in Washington County, Iowa approves the following list of financial institutions to be depositories of the Mid-Prairie School, all funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1983) as amended by 1984 Iowa Acts. S.F. 2220. The Business Manager/Board Secretary is hereby authorized to deposit the Mid-Prairie School funds in amounts not exceed the maximum approved for each respective financial institution as set out below.
Location of Maximum Balance Maximum balance in
Depository name Home Office effect under prior effect under this
___________________ __________ resolution resolution .
UMB Bank, N.A. (ISJIT) Des Moines 3,000,000 3,000,000
Hills Bank Hills 12,000,000 25,000,000
Federation Bank Wellman 5,000,000 5,000,000
CBI Bank & Trust Kalona 5,000,000 5,000,000
Miles Capital Mgmnt Des Moines 2,000,000 2,000,000
Marianne Schlabach moved to approve 08082202 as presented reading from the resolution. Mary Allread seconded the motion.
Roll Call Vote: Gabrielle Frederick - absent Mary Allred - yes
Jed Seward - absent Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - abstained
Motion carried 4-0 with Denise Chittick abstaining.
Approval of the Schematic Design Plan
Superintendent Stone and Board President Pickard noted the presentation from the Carl A Nelson Company and Shive-Hattery teams during this meeting’s Work Session. The next step in the process is to direct the two outside teams to move on the time line into the Design Development Phase of the projects as stipulated and related to the 2022 Revenue Bond proceeds. The current budget estimate at the end of the Schematic Design phase is $12,346,000.
Denise Chittick moved to approve the Schematic Design plan as discussed and to move to the Design Development Phase of the project. Mary Allred seconded the motion. Motion carried 5-0.
District Contribution towards the Baseball Field Renovation
President Pickard noted that a group of baseball parents and supporters have started a fundraiser to raise funds to address concerns about the condition of the baseball field with backstop, field drainage concerns, and other improvements. The total project is estimated to be $338,000. Private donations currently stand at $85,000, with Athletic Boosters contributing $30,000 over two years. The District has committed $20,000 in matching funds over two years per the existing matching fund policy and amounts. Additionally, the group plans to submit a WCRF grant request in the current grant cycle for $150,000. No motion is needed at this time as the matching funds policy is already in place. Pickard asked for questions. No further questions were asked.
WCRF Application Resolution
Superintendent Stone recommends one grant request for the funding round that ends August 25, 2022. It is the “Mid-Prairie Field of Dreams” request of $150,000 with a total estimated project cost of $338,000. The project will complete a renovation and upgrade of the High School Baseball field using a variety of funding sources as stated in the previous minuted item.
Marianne Schlabach moved to approve Resolution 08082201 for the WCRF Grant Application as presented “Mid-Prairie Field of Dreams" grant for approximately $150,000 on a total estimated project cost of $338,000. Jake Snider seconded the motion.
Roll Call Vote: Gabrielle Frederick - absent Mary Allred - yes
Jed Seward - absent Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 5-0.
Work Session
Completion of Unfinished Work Session Items
Board Member and Administrator Dialogue – Moved to the end of the meeting in the Work Session
Chuck Banks talked about the featured speaker at SAI who authored the Book “Water Your Bamboo”. He was very encouraged by the message.
Business Manager Swartzentruber reported on mileage rates for employees at the IRS rate of $0.585 from $0.45 per the First Reading of Policy 401.07. He also discussed whether the $1.25 per mile for charged for use of buses needs to be increased to $1.75 or $2.00 per mile for the new school year due to increased costs of fuel and operations. While the latter is not in Board Policy, Administration wants to create awareness that this is being considered.
Closed Session
Discuss the Purchase or Sale of Real Estate
Mary Allred moved to enter into closed session as provided in section 21.5(l)(i) of the open meetings law to discuss the purchase or sale of particular real estate where premature disclosure could be reasonably expected to increase the price the school district would have to pay or lower the price the board would receive for that property. Seconded by Marianne Schlabach.
Roll Call Vote: Gabrielle Frederick - absent Mary Allred - yes
Jed Seward - absent Jeremy Pickard - yes
Marianne Schlabach - yes Jake Snider - yes
Denise Chittick - yes
Motion carried 5-0.
The Board entered Closed Session at 8:56 p.m.
The Board exited Closed Session at 9:03p.m.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, August 22, 2022, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: a formal Board picture will be taken at 6pm, Building Project update from Summer Projects, Bond Disclosure Policy, Post-Issuance Compliance Regulation for Tax-Exempt Obligations, Discuss the RFP needed for Independent Audit for FY2023 and beyond (September), IASB by-laws Change Discussion, Buildings Walk Through with Custodians (September), and presentations from various departments and programs across the District (throughout the year).
Board Member Highlight
Superintendent Stone encouraged the Board to share one highlight from the evening’s meeting. Start on a positive and end on a positive. Items shared included – Board members recognized and appreciate Jake Snider’s increasing activity with motions and seconds, they expressed appreciation for the work of CANCO and Shive-Hattery, especially in the presentation this evening and the direction of the project, and appreciation was noted for the discussion and questions asked of each other and the presenters at the Board table this evening.
Adjournment
The meeting adjourned at 9:12 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
July 14, 2022 – 6:00 p.m.
President Jeremy Pickard called the meeting to order.
Board members present Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.
Board members absent: None.
Staff Present: Superintendent Brian Stone, Business Manager/Board Secretary Jeff Swartzentruber
Jake Snider moved to adopt the agenda as presented. Seconded by Jed Seward. Motion carried 7-0.
Business Meeting
Finance
Schematic Design Presentation for Middle School and East Elementary
Carl A. Nelson Company personnel and Shive-Hattery personnel provided the Board with an update and current overview on the Schematic Design Process and a timeline of projects. August 8th is the date of the Schematic Design Presentation on the Middle School and East Elementary will be made to the Board. After the presentation, the Board will process and provide direction so the next phase of the project can proceed.
Work Session
Board Development Training
Tammi Drawbaugh, IASB Consultant, led the Board discussion and facilitated a number of interactive exercises to challenge the Board on vision with focus on Governance level thinking. Drawbaugh continued to focus on the differences of Governance versus Management, and the definition of near term and long term success factors that the Board can reach for in the present and into the future.
Adjournment
The meeting adjourned at 8:31 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
July 11, 2022 – 6:15 p.m.
President Jeremy Pickard called the meeting to order.
Board members present: Mary Allred, Denise Chittick, Gabrielle Frederick, Jeremy Pickard, Jed Seward, Jake Snider.
Board members absent: Marianne Schlabach.
Also Present: Brian Stone, Jeff Swartzentruber, Chuck Banks, Robin Foster, Rob Hruby, Greg Jergens, Rachel Kerns, Amy Shalla, and Frank Slabaugh.
Mary Allred moved to adopt the agenda as presented. Seconded by Denise Chittick. Motion carried 6-0.
WORK SESSION
Facility Updates
Superintendent Stone shared a brief update of the stage of the buildings and the various Summer projects to date. Significant progress is being made on the special projects and on the preparations for the first day of school.
Board Policy Review – Continuation of Series 400
Superintendent Stone led the Board through the latter sections of the Series 400 Board Policies, starting at 402.2 with intentions to complete the Series 400 at this meeting. This review continued after the Business portion of the meeting.
Board Policy 203 Board Conflict of Interest – Moved to the Business portion of the meeting.
Board Member and Administrator Dialogue – Tabled until the next meeting
BUSINESS MEETING
Public Forum– 7:00 p.m.
No one spoke.
Consent Items
Superintendent Stone noted that Daniel Hershberger is being transferred to Full Time at the Middle School to teach Physical Education. He was at 0.8 FTE shared between the Middle School and High School.
Mary Allred moved to approve the following consent items.
Minutes of Previous Meetings
The minutes of June 27, 2022 and July 7, 2022;
Finance Report
The Finance Report for June 2022 with recognition that this is the cash basis report and will be modified over the next two months as year end information becomes available and measurable/accrued back to June 2022;
Payment of Bills
The bills as listed for July 11, 2022; and Prepaid Bills;
Open Enrollment Requests
Millard Fisher and Ashley Cory request Tabitha Fisher (Grade 8), attend Mid-Prairie from Keota Community School District for the 2022-23 School Year;
Jessica Mumford requests Greyson Bunting (Kindergarten), attend Mid-Prairie from English Valleys Community School District for the 2022-23 School Year;
Whitney Christenson requests Bethany Christenson (Grade 2) attend Mid-Prairie’s Home School Assistance Program from Iowa City Community School District for the 2022-23 School Year;
Personnel Items
Contract issued to Jeanne Wagner, High School English Teacher, $58,969 per annum;
Contract issued to Lisa Helmuth, HS Fall Musical Assistant Director, $2,083 per annum;
Contract issued to Lisa Helmuth, HS Spring Play Assistant Director, $2,083 per annum;
Contract issued to Ron Swartzendruber, 7th Grade Girls Basketball Coach, $3,276 per annum;
Work Agreement issued to Remington Amelon, High School Paraprofessional, $14.67 per hour;
Work Agreement issued to Ashlyn Gugel, Middle School Paraprofessional, $14.67 per hour;
Work Agreement issued to Karissa Huggman, Middle School Paraprofessional, $14.67 per hour;
Resignation of Tammy Molone, East Elementary Paraprofessional, $14.18 per hour, effective July 7, 2022;
Fundraising Requests – None presented for approval;
Gabrielle Frederick seconded the consent items. Motion carried 1-0 (Jeremy Pickard abstained).
Student Learning
2022 2023 IASB Legislative Priorities
Board President Pickard noted the initial discussion at last Board Meeting and led a discussion on the Legislative Priories list provide by IASB. Previous year priorities chosen included: Mental Health, Area Education Agencies, Teacher Recruitment and Licensure, Supplemental State Aid, and Bond Issues. The Board Members continued to provide their input for the legislative priories to include:
Gabrielle Frederick moved to approve the legislative priorities as noted above for the 2022-2023 Legislative Year and submit to IASB. Jed Seward seconded the motion. Motion carried 6-0.
First Reading Board Policy 203 Board Conflict of Interest
Superintendent Stone and Board President Pickard noted the earlier Work Session discussion about the need to change this policy to meet the new limits due to a change in the law during the last Iowa Legislative session. The threshold of earnings for a School Board member as related to conflict of interest with the District has been raised to $20,000. Not in the policy is the change for IPERS benefit recipients under the age of 65 and employed by an IPERS eligible employer may now earn up to $50,000 annually without loss of IPERS benefits. The prior IPERS limit was $30,000.
Denise Chittick moved to approve the amendment upon First Reading Board Policy 203 Conflict of interest with the new limit of $20,000 as signed into law on March 23, 2022. Jake Snider seconded the motion. Motion carried 6-0.
Finance
New Money Market Accounts at Federation Bank and CBI Bank and Trust for Bond Proceeds
Business Manager Swartzentruber directed the Board’s attention to the account setup documents on the Board document site. The Revenue Bonds will settle and be funded on Wednesday, July 13, 2022. On that day, the funds will be wired into the Hills Bank Account in the amount of $12,430,000. After closing expenses and escrow the net available for construction projects is expected to be $11,315,000. The net proceeds will be evenly split to the three local banks into interest bearing accounts. There is a need to two separate motions to set up the money market accounts at Federation Bank, and CBI Bank and Trust, respectively. The District will use the Hills Bank interest bearing checking account initially, The Board asked questions for clarification and understanding.
Gabrielle Frederick moved to approve the creation of the Money Market Account at Federation Bank as presented with the account setup documents. Mary Allred seconded the motion. Motion carried 6-0.
Jed Seward moved to approve the creation of the Money Market Account at CBI Bank and Trust as presented with the account setup documents. Jake Snider seconded the motion. Motion carried 6-0.
School Bus Specifications Set Date and Time for Public Hearing
Business Manager Swartzentruber discussed the ongoing need to keep the District School Bus Fleet up to date. A request for a Public Hearing to review the bus specifications for the purchase of up to two diesel powered, Yellow School Buses on August 8, 2022, at 7:15 p.m. is recommended. The buses to be replaced are two of the older route buses that have reached a point where repairs are increasingly more frequent.
Gabrielle Frederick moved to set a Public Hearing for purpose of reviewing the specifications of up to 2 diesel powered school buses on Monday, August 8, 2022 at 7:15 p.m. at the Mid-Prairie Central Office Community Room. Denise Chittick seconded the motion. Motion carried 6-0.
2022 2023 Proposed School Fees / Admission Fees
Superintendent Stone noted that the Board had tabled this agenda item from the June 27th meeting due to discussions about whether or not to increase the gate amounts as recommended by the conference. The conference approved an increase event ticket prices to $6 per High School Event and for Middle School to $4 for Adults and $1 for Students. This also causes consideration of the Year Long Pass Prices to increase by $5 each for Families, Adults, and Students for the 2022-2023 School Year. New amounts will be $265, $105, and $90, respectively.
At the June 27th meeting, the Board discussed not only not increasing the ticket prices but contemplated letting all Mid-Prairie students in free with a valid student identification card. An alternative to allowing students in free, was to have a periodic free night for Mid-Prairie students instead.
Prior to tonight’s meeting an analysis of the annual gate revenue and the expenses of officials to better understand the impact of the options. Superintendent Stone recommends the approval of the event ticket prices and season passes. Families will begin to buy season passes for 2022-2023 very soon, and thus waiting until August could create issues, especially if prices were to be raised. The Board asked questions for clarification and understanding.
The Board then discussed modifying the recommendation to $6 Adults and $3 for Mid-Prairie students. Middle School ticket prices would be as recommended at $4 for adults and $1 for students. The season long passes would then follow as $265 for families, $105 adults, and no change for students at $85.
Gabrielle Frederick moved to approve the athletic event prices to be $6 for Adults and $3 for Mid-Prairie Students at High School Events, $4 for Adults and $1 for all Students at Middle School Events, and Season Long Passes at $265 for Families, $105 for Adults, and $85 for Students. Mary Allred seconded the motion. Motion carried 6-0
Work Session
Completion of Unfinished Work Session Items
Board Policy Review – Continuation of Series 400 from the Work Session
Superintendent Stone led the Board through the latter sections of the Series 400 Board Policies that had not yet been completed to the end of Series 400. The review of these policies was completed. It was noted that the Series 100 and 400 Policies will be brought to August Board meeting for First Reading consideration of approval.
Announcements and Suggestions for Next Agenda
The next regular Board meeting will be on Monday, August 8, 2022, at 6:15 p.m. at the Central Office Community Room. Agenda items to include: Public Hearing for New School Buses, First Reading of Board Policy Series 100 and 400, Second Reading of Board Policy 203, and Annual Bank Depository Resolution.
There will be a special Board Meeting Work Session Training Session on Thursday, July 14, 2022, at 6:00 p.m. at Central Office Community Room. Agenda items will include: One item of business as a review and approval of the Schematic Design stage of the 2022 Revenue Bond Projects with Carl A. Nelson and Shive-Hattery personnel present to present; following this one business item, the Board will continue to the second Board Development Work Session with IASB consultant Tammi Drawbaugh.
Adjournment
The meeting adjourned at 7:51 p.m.
Mid-Prairie Community School District
Kalona, Wellman, West Chester
Mid-Prairie Central Office Community Room, Wellman, IA 52356
July 7, 2022 – 6:00 p.m.
President Jeremy Pickard called the meeting to order.
Board members present Mary Allred, Gabrielle Frederick, Jeremy Pickard, Marianne Schlabach, Jed Seward, Jake Snider.
Board members absent: Denise Chittick.
Staff Present: Superintendent Brian Stone, Business Manager/Board Secretary Jeff Swartzentruber
Marianne Schlabach moved to adopt the agenda as presented. Seconded by Mary Allred. Motion carried 6-0.
Work Session
Board Development Training
Board President Jeremy Pickard introduced Tammi Drawbaugh, IASB Consultant, presenter and discussion leader for the tonight and for July 14th. Tammi led the board in a Board education and training session on Board Governance Practices. The framework for the work of the Board as a unit and the focus on the differences of Governance versus Management are key components to near term and long term success for the Board.
Announcements
The next regularly scheduled School Board Meeting will be Monday, July 11, 2022, at 6:15pm in the Central Office Community Room.
The next Special Board Meeting will be Thursday, July 14, 2022, at 6pm in the Central Office Community Room. The agenda will include a second session on Board Governance Practices with IASB and the Schematic Design Presentation by Carl A. Nelson and Shive-Hattery for East Elementary and Middle School projects related to the 2022 Revenue Bond Issue. The schematic design presentation will be first at 6 p.m. followed by the Work Session.
Adjournment
The meeting adjourned at 8:30 p.m.